Deval L. Patrick Governor

Timothy P. MurrayLieutenant Governor

The Commonwealth of MassachusettsExecutive Office of Public Safety and Security

Office of Grants & ResearchTen Park Plaza, Suite 3720

Boston, Massachusetts 02116Tel: 617-725-3301Fax: 617-725-0260 617-725-0267

www.mass.gov/eopss

Kevin M. Burke Secretary

Cynthia L. DugganExecutive Director

NOTICE OF AVAILABILITY OF GRANT FUNDS

FFY 2007 HOMELAND SECURITY ASSISTANCE FOR SELECT STATE AGENCIES

APPLICATION GUIDANCE

T A B L E O F C O N T E N T S

A. Purpose_________________________________________________________________________1

B. Eligible Applicants________________________________________________________________1

C. Availability of Funding_____________________________________________________________1

D. Authorized Program Expenditures____________________________________________________3

E. Application Instructions____________________________________________________________3

F. Project period_____________________________________________________________________4

G. Submission and Deadline___________________________________________________________4

H. Other Requirements_______________________________________________________________5

I. Where to Receive Additional Information______________________________________________5

APPLICATION FORMS

Appendix A- FFY 2007 Allowable Cost Matrix______________________________________________7

APPLICATION FOR GRANT FUNDS___________________________________________________11

MULTIPLE PROJECTS LIST__________________________________________________________12

PROJECT DETAILS FORM___________________________________________________________13

BUDGET NARRATIVE:_______________________________________________________________15

BUDGET DETAIL____________________________________________________________________15

BUDGET TIMELINE_________________________________________________________________16

PROJECT TIMELINE_________________________________________________________________16

Notice of Availability of Grant Funds

HOMELAND SECURITY ASSISTANCE FOR SELECT STATE AGENCIES

FFY 2007 Homeland Security Grant Program

A. Purpose

The Massachusetts Executive Office of Public Safety and Security (EOPSS) is making available Federal Fiscal Year (FFY) 2007 Homeland Security Grant Program (HSGP) funding for select Massachusetts State Agencies.

Through the U.S. Department of Homeland Security (DHS) Preparedness Directorate’s Office of Grants and Training, state agencies are eligible to receive funding to build capabilities that enhance homeland security. The FFY 2007 HSGP reflects the Department’s commitment to work closely with the Nation’s homeland security stakeholders in a unified national effort to address terrorist attacks, major disasters, and other emergencies to enhance the security of our homeland.

At least 80% of the HSGP funding allocated to Massachusetts must be distributed to local municipalities through a risk-based funding program and allocated through the five Homeland Security Planning Councils. From the remaining funds EOPSS is making funding available to eligible state agencies through this competitive grant program.

This Notice of Availability of Funds gives a brief overview of the HSGP and some specific guidance for Massachusetts State Agencies that may be applying for funds. The information included here does not provide complete details of the HSGP, its allowable and unallowable activities, equipment or costs. Applicants are responsible for ensuring their applications fully comply with the federal guidance for the HSGP. A link to the federal guidelines for this program and links to other pertinent documents that must be consulted when preparing the application can be found in the Where to Receive Additional Information section.

B. Eligible Applicants

Limited to invited Massachusetts State Government Agencies

C. Availability of Funding

Department of Fire Services-HAZMAT and Hazardous Device Project – up to $439, 000CBRNE Interstate Project- up to $50,000

Department of Public Health-Interstate Pandemic Flu Project- up to $50,000

Department of State Police-Automated Critical asset Management System (ACAMS) Project- up to $1,073,000

Funds will be allocated from the state’s share of the following three funding streams that comprise the FFY 2007 HSGP:

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1. State Homeland Security Program (SHSP)

The State Homeland Security Program (SHSP) is a core homeland security assistance program that provides funds to build capabilities at the State and local levels through planning, equipment, training, and exercise activities and to implement the goals and objectives included in State Homeland Security Strategies and initiatives in the Program and Capability Enhancement Plan. SHSP funding also supports the four mission areas of homeland security—prevent, protect, respond, and recover—and addresses all of the National Priorities and the 37 Target Capabilities, as they relate to terrorism.

The allowable scope of SHSP activities includes catastrophic events, provided that activities implemented also build capabilities that relate to terrorism. Many of the capabilities included within the Target Capabilities List (TCL) are dual-use in nature, in that they can apply to both terrorism preparedness as well as other hazards. Activities implemented under SHSP must support terrorism preparedness and build or enhance capabilities that relate to terrorism in order to be considered eligible, even if the capabilities themselves do not focus exclusively on terrorism. For example, mass evacuation planning supports terrorism preparedness but also other types of catastrophic events. Planning for pandemic influenza and linking that effort to a larger bioterrorism preparedness effort offers another example. Grantees must demonstrate the dual-use nature of any activities implemented under this program that are not explicitly focused on terrorism preparedness.

2. Urban Areas Security Initiative (UASI)

The FFY 2007 UASI program provides financial assistance to address the unique multidiscipline planning, operations, equipment, training, and exercise needs of high-threat, high-density Urban Areas, and to assist them in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The FFY 2007 UASI program provides the opportunity to enhance regional preparedness efforts. Urban Areas must employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate to meet the goals identified in the Urban Area Homeland Security Strategy and common, measurable objectives. Security and preparedness officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict their activities to Federal funding alone. UASI funding will be provided to identified Urban Area authorities through the SAAs. In some instances Urban Area boundaries cross State borders. States must ensure that the identified Urban Areas take an inclusive regional approach to the development and implementation of the FFY 2007 UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, State agencies, Citizen Corps Council(s), and MMRS(s) in their program activities. Investments should focus on outcomes that increase capabilities to prevent, protect against, respond to, or recover from CBRNE, agriculture, and cyber terrorism incidents; however, the allowable scope of UASI activities includes catastrophic events, provided that these activities also build capabilities that relate to terrorism. Many of the capabilities included within the TCL are dual-use in nature, in that they can apply to both terrorism preparedness as well as other hazards. Activities implemented under UASI must support terrorism preparedness and build or enhance capabilities that relate to terrorism in order to be considered eligible, even if the capabilities themselves do not focus exclusively on terrorism. For example, mass evacuation planning supports terrorism preparedness but also other types of catastrophic events. Planning for pandemic influenza and linking that effort to a larger bioterrorism preparedness effort offers another example. Grantees must demonstrate the dual-use nature of any activities implemented under this program that are not explicitly focused on terrorism preparedness.

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3. Law Enforcement Terrorism Prevention Program (LETPP)

In FFY 2007 the Law Enforcement Terrorism Prevention Program (LETPP) is focusing on providing resources to law enforcement and public safety communities (working with their private partners) to support critical terrorism prevention activities such a establishing / enhancing fusion centers and collaborating with non-law enforcement partners, other government agencies, and the private sector. Although other prevention activities continue to be allowable, the priority for FFY 2007 is the establishment and enhancement of fusion centers. Effective prevention efforts depend on the ability of all levels/sectors of government and private industry to collect, analyze, disseminate, and use homeland security-related intelligence. This capacity, known as the “fusion process,” serves as the foundation for all State and Urban Area fusion centers. Accordingly, the establishment of a network of fusion centers to facilitate effective nationwide homeland security information sharing is a top prevention priority that will be supported through the expanded FFY 2007 LETPP.

Establishing a baseline capability level within all State and Urban Area fusion centers is the primary emphasis of FFY 2007 LETPP fusion-related guidance. Fusion centers should achieve a diversified representation of personnel based on their specific needs and functions. LETPP guidance related to fusion centers will be specifically highlighted in each of the sections below. Additional guidance is available at http://www.ojp.usdoj.gov/odp/grants_hsgp.htm.

D. Authorized Program Expenditures

Funding may only be used for expenditures in the following five (5) cost categories:

1. Planning2. Organizational Activities3. Equipment Acquisitions4. Training5. Exercises

Review the “Allowable Cost Matrix” in Appendix A for descriptions of authorized expenditures.

E. Application Instructions

Each agency may submit only one application. The application may contain multiple projects. If multiple projects are proposed, each must be described and budgeted separately.

Applications must be submitted on the forms provided or the application will be returned for re-submittal. Proposal information should be comprehensive enough to explain and justify the project, but limited in length so that it fits into the forms provided (excluding appendices for supporting information). EOPSS may request additional information as needed. All pages must on white 8.5”x11” paper, printed on one side, with one-inch margins, and written in a font size of 11 or larger.

The proposal must include the following components:

Application for Grant Funds cover sheet- All sections must be completed and signed (blue ink) by an individual who is duly authorized to apply for grant funds on behalf of the organization.

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Project Narrative- This section includes a project summary, an explanation of why the project is needed, a detailed project description, specific goals, objectives, major activities, deliverables, and identification of the roles and responsibilities of key staff and partner organizations.

Sustainability Plan- Proposals must clearly describe how projects will be sustained when the awarded grant funds are exhausted. Sustainability plans must address long-term costs such as personnel, equipment maintenance, repairs, replacement, software licensing, etc. and not rely upon future grant awards.

Project Table- Complete and submit only if multiple projects are being proposed. The table must list each proposed project, each project’s budget and a grand total for all projects.

Budget Narrative- This section must describe and directly link each specific project component to the items listed in the Budget and Budget Detail.

Budget- The Budget must provide the total proposed expenditures for each of the five applicable spending categories (Planning, Organizational Activities, Equipment, Training and Exercises). These totals for each category must be derived from, and be equal to, the amounts listed in the Budget Detail (described below).

Budget Detail- This section must provide specific line item details of how the funds are proposed to be used. The Budget Detail line items must be grouped into the following categories of expenses: Personnel; Fringe; Indirect Cost; Overtime; Consultants, Contracts; Travel; Equipment; Supplies; and Other.

Budget Timeline- This section must provide a projection of the expenditures during each of the calendar quarters of the project period. Projects should be scheduled for completion in 12 months, but no longer than 18.

Project Timeline- The proposal must include a timeline that lists all major project tasks to be undertaken during each of the calendar quarters of the project period.

F. Project period

Projects are expected to be completed in 12-18 months. Project start dates will vary throughout calendar year 2008 and be tailored to each individual award. Projects will commence upon full execution of an Interdepartmental Service Agreement, and notification that funds have been made available by the Massachusetts Office of the Comptroller. The project period will end on 12/31/2009

G. Submission and Deadline

An electronic copy, one original, plus 4 copies of the proposal, along with a signed Cover Sheet and all required supporting documentation must be received on or before 5:00 pm, Friday February 15, 2008 by:

Jeffrey BrownellMassachusetts Executive Office of Public Safety and SecurityOffice of Grants and ResearchHomeland Security DivisionTen Park Plaza, Suite 3720Boston, MA 02116

Email electronic copies to: jeffrey.brownell@state.ma.us

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H. Other Requirements

National Incident Management System (NIMS)All award recipients shall, within their respective agencies, take (at a minimum) ICS 100 and IS 700 training. The determination of who should take these courses within the agency is made at the agency level. EOPSS, through the Statewide NIMS Advisory Group, has developed an ICS training matrix which can assist in the agency determination. This matrix is available here: http://mass.gov/Eeops/docs/programs/hs/nims_advisory_flowchart.doc. ICS 100 and IS 700 are available on-line for free here: http://training.fema.gov/IS/. Please contact Jeff Timperi, at 617.725.3324 or via email at Jeff.Timperi@state.ma.us ,with any NIMS-related questions.  All award recipients that are also on the Statewide NIMS Advisory Group shall participate in the on-line NIMSCAST (NIMS Capability Assessment Support Tool). This assessment will be coordinated by EOPSS.

Training and Exercise ProposalsTraining and exercise proposals must adhere to EOPSS Training and Exercise Guidelines (found here: http://mass.gov/Eeops/docs/programs/hs/FFY06_training_and_exercise_guidelines.doc) and U.S. DHS training and exercise requirements (found here: http://www.ojp.usdoj.gov/odp/docs/fy07_hsgp_guidance.pdf). Please contact Garrett Hair, at 617.725.3319 or via email at Garrett.Hair@state.ma.us, with any training and exercise questions.

Method of CompensationThe method of compensation shall be reimbursement in accordance with the reimbursement and drawdown procedures of the Commonwealth of Massachusetts Office of the Comptroller. The recipient agrees to maintain appropriate records of actual costs incurred and to submit expenditure information to EOPSS with programmatic and financial quarterly reports or reimbursement requests. No costs eligible under this agreement shall be incurred before finalization of the Interagency Service Agreement (ISA) or after December 31, 2009. All goods and services must be purchased and delivered prior to termination of the ISA.

Accounting RequirementsThe recipient shall maintain effective control and accountability over all funds, equipment, property, and other assets issued under the grant agreement as required by the Commonwealth of Massachusetts. An electronic inventory list should be maintained to track equipment purchases. The recipient shall keep records sufficient to permit the tracing of funds to ensure that expenditures are made in accordance with this Grant Agreement.

ReportsGrant recipients shall submit quarterly programmatic and financial reports to Jeffrey Brownell at EOPSS no more than 15 days after a calendar quarter ends. Financial reports must be submitted regardless of the level of spending activity. The first reporting period shall begin on the date EOPSS executes the ISA and may or may not cover a full calendar quarter.

I. Where to Receive Additional Information

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FFY 2007 Homeland Security Grant Program– Federal Guidelines http://www.ojp.usdoj.gov/odp/docs/fy07_hsgp_guidance.pdf

FFY 2007 Homeland Security Grant Program- Investment Justification Reference Guide http://www.ojp.usdoj.gov/odp/docs/fy07_hsgp_resource_ij_reference.pdf

Homeland Security Presidential Directive 8 (HSPD-8) Information, including Capabilities-Based Planning Guidance, National Planning Scenarios, and National Prioritieshttp://www.ojp.usdoj.gov/odp/assessments/hspd8.htm

Commonwealth of Massachusetts State Homeland Security Strategyhttp://www.mass.gov/Eeops/docs/helpus_helpyou/state_homeland_security_strategy_092307.pdf

FFY 2007 Authorized Equipment List (AEL)https://www.rkb.mipt.org/mel.cfm?subtypeid=549

ICS Training Matrix which can assist in the agency determination. http://mass.gov/Eeops/docs/programs/hs/nims_advisory_flowchart.doc

If you have any questions about the content of this guidance, please contact:Jeffrey Brownell at jeffrey.brownell@state.ma.us or 617.725.3323

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Appendix A- FFY 2007 Allowable Cost Matrix

U.S. DEPARTMENT OF HOMELAND SECURITY | HOMELAND SECURITY GRANT PROGRAM

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8

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*Only select sub-categories within AEL Categories 3 and 20 are eligible for FFY 2007 BZPP funding. These sections include: 3.1.6, 3.2.2, 3.2.3, 3.2.4, and 20.3.

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APPLICATION FOR GRANT FUNDS

Massachusetts Executive Office of Public Safety and Security Office of Grants and Research

Homeland Security Assistance for Select State AgenciesFFY 2007 Homeland Security Grant Program

I have reviewed and agree to abide by the requirements of the Notice of Availability of Grants Funds, as well as all applicable federal and state grant requirements. ________________________________________________________ Date: ______________________

(Authorized signature in blue ink)

Print name: ________________________________ Title of signatory____________________________

Project Name

Agency Name

Project Director

Address, City, Zip

Phone Fax

Email

Financial Officer

Address, City, Zip

Phone Fax

Email

Project type (check all that apply) Planning

Organizational Activities Equipment

AcquisitionTraining Exercise

Massachusetts Homeland Security Strategy Goals Supported

#1 #2 #3

Total Funding Requested

$

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MULTIPLE PROJECTS LIST

Complete and submit this page only if application contains multiple projects

Priority Project Name Brief Description Funding Requested#1 $

#2 $

Total $

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PROJECT DETAILS FORM

Project Name: Homeland Security Strategy Goal Supported : #

Brief Project Summary:

Project Need:

Detailed Project Description:

Goals Objectives Major Activities

Deliverables

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Describe how the project is consistent with the goals of the State Homeland Security Strategy:

Identify all correlations to the seven National Priorities:

Describe project’s correlation to Massachusetts’ and/or UASI’s FFY 2007 Investment Justifications:

KEY PERSONNEL / PARTNER ORGANIZATIONS

ROLE

SUSTAINABILITY PLAN:

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BUDGET NARRATIVE:

PROJECT BUDGET

Planning $Organizational Activities $Equipment $Training $Exercises $TOTAL $

BUDGET DETAIL

1. Complete each column and group items by Cost Category (Personnel; Fringe; Indirect Cost; Overtime; Consultants/Contracts; Travel; Equipment; Supplies; and Other).

2. For equipment, list the Authorized Equipment List Reference number.3. Insert additional rows if needed.

Cost Category Description AEL ref. # Quantity Unit Cost Total$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $$ $

GRAND TOTAL $

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BUDGET TIMELINE

QUARTER1 2 3 4 5 6

PROJECTED QUARTERLY

SPENDING

$ $ $ $ $ $

PROJECTED PERCENTAGE

% % % % % %

PROJECT TIMELINE

List each major activity and mark an “X” for each calendar quarter in which it will occur.

QUARTERACTIVITY 1 2 3 4 5 6

PROJECT PARTNERS

ORGANIZATION CONTACT NAME PHONE

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