a short workshop on project management
TRANSCRIPT
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Project Management
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What is Project Management?According to the Project Management Institute:
“The application of knowledge, skills, and techniques to execute projects effectively and efficiently.”
Project Management processes fall into 5 groups:• Initiating• Planning• Executing• Monitoring and Controlling• Closing
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• Planning and Defining Scope• Activity Planning and Sequencing• Resource Planning• Developing Schedules• Time Estimating• Cost Estimating• Developing a Budget• Controlling Quality • Managing Risks and Issues
• Creating Charts and Schedules• Risk Analysis• Benefits Realisation• Scalability, Interoperability and
Portability Analysis• Documentation• Team Leadership• Strategic Influencing• Customer Liaison
What does a PM do? A Project Manager (PM) has ultimate responsibility for all project management
processes. Specifically, they do the following:
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Purpose of this Workshop!
• Manage team projects in classes, work, extra-curriculars• Better self-management and time management skills• General overview of how large projects work in the “real world”
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Purpose of this Workshop!
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Initiating
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Define ScopeScope – A list of specific project goals, deliverables, tasks, costs, resources,
constraints, deadlines, and the major players.
Simple Example: The outcome for this project is as follows: an easy-to-use web portal where users can upload text (.txt) files for conversion to
Daisy/MP3 audio files which can then be downloaded and stored on SD cards for playback on an economical Daisy Audio player.
Planned features for the web portal include:● Record keeping of what files users upload, convert, and download● Database of files that have been uploaded and converted previously● Producing an audio file which allows user to skip to different sections in the audio file. These sections are denoted by the
given text file
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Planning, Monitoring and ControllingCharts and Timelines
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PERTPERT - Program Evaluation and Review Technique
A graphical representation of the predicted course of a project. Used to schedule, organize, and coordinate tasks within a project.
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Gantt ChartA chart in which a series of horizontal lines shows the amount of work done or
production completed in certain periods of time in relation to the amount planned for those periods.
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PERT• Can see task dependencies• Emphasizes relationships
between tasks• Can do CPM analysis
Gantt• Easier to read project status• Emphasizes time between tasks• Shows Big Picture
PERT vs. Gantt
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ExecutingOne step at a time...
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Closing
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ClosingOnly 2 options:A) All tasks completedB) Project canceled
In Either Case:• Evaluate
o Resultso What can we do better next time?o Next Steps?
• Write a detailed report to sponsors, customers, stakeholders, etc.• Celebrate!
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ConclusionTake what you just learnedAnd throw it away! (aka agile project management)
Don’t need to follow every stepMost important thing: Project Scope
A well defined objective = key to success
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ActivityDraw a Gantt or PERT chart for the following project scope:
New Software Training Workshop:With the completion of development of new internal application CoolPMTools,
we now need to plan and execute a workshop to train employees on its use. We plan to have all employees trained within the next 4 weeks. The life cycle for this project will be as follows:
• Selection of Workshop Leaders - variable time• Training of Workshop Leaders - 1-2 weeks• Workshop Preparation and Practice - 1-2 weeks• Scheduling of Workshops (at least 1 week in advance of any single
workshop date) - variable time• Advertising Workshop - variable time• Workshop Execution (5 separate workshop dates) - variable time• Workshop Review - 1 day
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Questions?