activant prophet 21 - epicorobjectives create and maintain g/l accounts create and post journal...
TRANSCRIPT
Activant Prophet 21 General Ledger Transactions
This class is designed for…
Accounting personnel in charge of General Ledger (G/L) transactions and maintenance
Objectives
Create and maintain G/L accountsCreate and post Journal EntriesCreate and post Repetitive Journal EntriesPrint a General Ledger ReportPrint a Journal ReportUtilize Inquire Options
This course will NOT cover…
Fiscal Year MaintenanceSystem G/L postings
Chart of Accounts Maintenance
Use Chart of Accounts Maintenance to create new general ledger accounts and to maintain existing accounts
Chart of Accounts Maintenance
Create new accountsMaintain existing accountsEnter/View Budget informationView postings associated with the designated account
Creating a New Account
Step 2: Enter a description for the account.
Step 3: Select the account type.
Step 1: Enter the account number according to your G/L mask.
Step 4: Save the record to update the system.
Budget tab
Enter or view budget details
Drill Down tab
To locate transaction
details, place your cursor over the period and
click once.
Journal Balances tab
View specific journal balance details by drilling into the Journal Balance field
Journal Detail tab
Locate transactions that make up the balanceDrill into the Transaction Number field for specific account postings
Transaction Detail tab
Journal Entries
Utilize Journal Entries to update account balance and for month-end procedures
Journal Entry tab
Step 1: Select the Journal associated with the entry.
Step 2: Enter the date associated with the
Journal Entry.
Step 3: Review the period and year.
Reversing Entry tab
Step 4: Select the Create Reversing Entry checkbox.
Step 5: Enter the Period and Year for the Reversing Entry.
Transaction Notes tab
Step 6: To create a new note, select Add Note. To adjust an existing note, select Edit Note.
Transaction Notes tab
Enter a Topic and text for the note.
Accounts tab
Step 7: Enter the associated account for this Journal Entry.
Step 8: Enter a Source description for the Journal Entry.
Accounts tab
Step 9: Enter a Reference for the Journal Entry.
Step 10: Enter the associated debit or credit amount.
Journal Entry
Debit and Credit amounts must
balance prior to saving.
Repetitive Journal Entries
Establish standard entries made on a regular basis
Company tab
Step 2: Enter an identifiable code specific to the repetitive entry –
for example ‘PAY’.
Step 1: Enter the associated Journal.
Accounts tab
Step 4: Enter a Source description for the Journal Entry.
Step 3: Enter the associated account for this Journal Entry.
Accounts tab
Step 5: Enter a Reference for the Journal Entry.
Step 6: Enter the associated debit or credit amount.
Post Repetitive Journal Entries
Apply the journal entry established in Repetitive Journal Entry Maintenance through the Post Repetitive Journal Entries window
Post Repetitive Journal Entries
Step 1: Enter the code associated with the journal entry.
Post Repetitive Journal Entries
Step 2: Review the accounts listed, source, reference, and posting amounts.
Repetitive Journal Entry
Create a meaningful code for easy recall
Establish a naming convention for Source and Reference fields – Source can be used for Journal report generation
Repetitive Journal Entries can be edited prior to posting
Repetitive Journal Entry
Must decide when to post Repetitive Journal Entries
Credit and Debit amounts must balance prior to save
General Ledger
Provides a breakdown of all the transactions for a particular time period
General Ledger Report
Document Links tab
Display external documents that deal with a given recordView, add, edit, delete document links
General Ledger
Print Summary Reports specific to one period
Time Stamp Tab can be used to limit report parameters
Journal Report
Displays transactions posted to an indicated Journal during a specified period of time
Journal Report
Enter the Journal, a range of accounts and periods, and the yearSpecify a Date and Source range, if necessary
Journal Report
GL Drill Down
Use the GL Drill Down option to view transaction details associated with a specified account
Account tab
Key in or search for the appropriate GL Account
Account tab
Enter criteriaRetrieve by clicking on icon:
Journal Balances tab
Drill into the Period Balance to view journal transactions that make up the period balance
Journal Detail tab
Drill into the Journal Balance to locate transaction details
Transaction Detail tab
Drill into the Transaction Number to view record details
Transaction Detail tab
View debits/credits that relate to the transaction
Summary
Create and maintain G/L accountsCreate and post Journal EntriesCreate and post Repetitive Journal EntriesPrint a General Ledger ReportPrint a Journal ReportUtilize Inquire Options
For More Information…
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