Adding Contacts in Outlook

Follow these steps to begin building your contacts!

By adding contacts in your Outlook, you will be able to develop an organized database of all your client contact information. By building up a contacts database, you will never lose touch with your clients again!

Getting Started:•Open up your Outlook•Click on “Go” on the top menu bar•Select ‘Contacts’

•Click on the arrow beside “New” in the top left•Select “Contact” from the drop down menu

To insert a new contact:

A new window will pop up

Enter your contact’s information

You may also add more information by clicking on the different Tabs

After entering the contact’s information, click on “Save and Close”

Your new contact has now been created!

You may also add a Contact Group or a Distribution ListThis is where multiple email addresses are grouped in ONE contact

You can find Distribution List under the ‘New’ menu

•The Distribution List window will appear•Enter the name of the Contact Group you wish to create

You will be able to select members to be in this Contact Group by clicking on “Select Members…” from your current Contact List or insert a new contact by clicking on “Add New…”

•The “Select Members” window will appear •Highlight the contact you want to insert into the Distribution List•Click on “Members ->”•Click on “OK”

•Click on the “Add New…” Member •Enter the contact information•Check the “Add to Contacts” box •Click on “OK”

Adding new members directly to your list:

When you are done entering all the contacts you want in your Distribution List, click on “Save and Close” button located at the top left of the screen

Your Distribution List can now be found in your Contacts List! All Distribution List in your contacts are bolded

Mailing to Groups:•Compose a new message by clicking on “To..” •Select names from your contacts•Highlight the contact to email, then click on “To ->”•Click on “OK” •Compose your message as normal

You will notice the Distribution List in the “Select Names” window appears bold Simply treat it as another contact and add the list to the “To” field in order to send an email to all the recipients of that group

•Under the “To ->” field, there are two fields… “Cc ->” (Carbon Copy) and “Bcc ->” (Blind Carbon Copy) •When you enter an email address in “Cc”, a copy of the email you are sending will be sent to the “Cc” email address as well as the recipients in the “To ->” field •The “Bcc” field is the same as the “Cc” however, recipients in the top fields are not shown any of the recipients in the “BCC->” field.