agenda and business papers oberon council ordinary … · the mayor will welcome members and...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 20 June 2017 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 20 June 2017

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Agenda Items page

1. OPENING OF MEETING ......................................................................................................... 4

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 4

3. PRAYER .................................................................................................................................. 4

4. RECORD OF ATTENDANCE .................................................................................................. 4

5. DECLARATIONS OF INTEREST ............................................................................................. 5

6. GENERAL AND CIVIC PRESENTATIONS .............................................................................. 6

7. COMMUNITY PRESENTATIONS AND QUESTIONS .............................................................. 6

8. CONFIRMATION OF MINUTES .............................................................................................. 6

9. MAYORAL MINUTE AND REPORT ........................................................................................ 7

09.01 MAYORAL MINUTE AND REPORT ............................................................................ 7

10. NOTICES OF MOTIONS ....................................................................................................... 10

10.01 NOTICE OF MOTION – OBERON EAST SEWERAGE ............................................. 10

11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 10

11.01 UPPER MACQUARIE COUNTY COUNCIL .............................................................. 10

11.02 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING ............................ 22

11.03 CENTROC BOARD MEETING ................................................................................. 23

11.04 OBERON ARTS COUNCIL ....................................................................................... 33

12. COMMITTEE REPORTS ....................................................................................................... 36

12.01 TRAFFIC ADVISORY LOCAL COMMITTEE ............................................................. 36

12.02 LOCAL EMERGENCY MANAGEMENT COMMITTEE .............................................. 40

12.03 OBERON YOUTH COUNCIL .................................................................................... 43

12.04 HERITAGE COMMITTEE ......................................................................................... 46

13. REPORTS FOR DECISION ................................................................................................... 52

13.01 DEVELOPMENT APPLICATION 10.2017.39.1 – DEMOLITION OF EXISTING SHED

AND CONSTRUCTION OF A NEW SHED ................................................................ 52

13.02 DEVELOPMENT APPLICATION 10.2017.44.1 - SHED ............................................ 60

13.03 OBERON 2017/18 DRAFT OPERATIONAL PLAN, DELIVERY PLAN, FEES &

CHARGES AND RATING STRUCTURE ................................................................... 65

13.04 INNOVATION FUND – REQUEST FOR SUPPORT .................................................. 91

13.05 COMMUNITY WELCOMES RECREATIONAL VEHICLES PROGRAM .................... 92

13.06 MEETING WITH FORESTRY CORPORATION ........................................................ 94

13.07 DISABILITY INCLUSIVE ACTION PLAN .................................................................. 96

13.08 RELATED PARTIES DISCLOSURES POLICY 2220 ................................................ 97

14. REPORTS FOR INFORMATION ......................................................................................... 104

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ...................................... 104

14.02 MONTHLY ACTIVITY REPORT –PLANNING & DEVELOPMENT DEPT. ............... 110

14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING ............................ 116

14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES .............. 122

14.05 GRANTS MONTHLY UPDATE ............................................................................... 128

14.06 LEGAL FEES.......................................................................................................... 131

14.07 WATER AND SEWER PLANT REPORT................................................................. 132

14.08 STATEMENT OF INVESTMENTS .......................................................................... 134

15. URGENT BUSINESS ........................................................................................................... 137

16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 137

16.01 LAND PURCHASE EDITH ROAD ........................................................................... 137

17. CLOSURE OF MEETING .................................................................................................... 138


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1. OPENING OF MEETING

The Mayor will welcome members and declare the meeting open.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER

The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan

Staff Gary Wallace, General Manager

Lynette Safranek, Finance and Community Services Director Chris Schumacher, Works and Engineering Director

Sharon Swannell, Executive Coordinator Apologies Nil


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5. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal?

Is it consistent with Government policy, Council’s objectives and code of conduct?

What will the outcome be for you, your colleagues, the Council, anyone else?

Does it raise a conflict of interest?

Do you stand to gain personally at public expense?

Can the decision be justified in terms of public interest?

Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty?

Would a fair and reasonable person believe I could be so influenced?

Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain

Important to consider public perceptions of whether you have a conflict of interest Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. GENERAL AND CIVIC PRESENTATIONS

Nil

7. COMMUNITY PRESENTATIONS AND QUESTIONS

None received.

8. CONFIRMATION OF MINUTES

Ordinary Meeting 16 May 2017

ATTACHED is the Minutes of the Ordinary Council Meeting held on 16 May 2017. Recommendation:

That the Minutes of the Ordinary Meeting held on 16 May 2017 be confirmed. Matters Arising from the Minutes

Nil Extraordinary Meeting 6 June 2017 ATTACHED is the Minutes of the Extraordinary Council Meeting held on 6 June 2017. Recommendation:

That the Minutes of the Extraordinary Meeting held on 6 June 2017 be confirmed. Matters Arising from the Minutes Nil


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9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary

This report summaries the main activity for the Mayor since my last report.

Recommendation

That Report Item 09.01 is received as information.

Comment

A. Meetings

10 May Meet with Malcolm Graham and Graeme Parker re Leath Johnston Trust

10 May Mayors and GM’s of Mid-Western, Lithgow and Upper Lachlan Shire Council re the Tablelands Way

10 May Oberon Business and Tourism Meeting

12 May Advisory Committee of the Greater Blue Mountains World Heritage Area – meet and greet and dinner at Jenolan Caves

13 May OTHR & Skoda and Tatra Museum meeting with Museums Australia

15 May Paul Toole MP and Jason Molkentin Forestry Corporation

16 May Oberon Business and Tourism Association, Mayfield Garden and Council Central West Lifestyle Magazine

16 May John Deren

17 May Premier Gladys Berejiklian – Bathurst

18 May The Hon Paul Green Visit to Central West

18 May Kylie Ledger – Startleart re Oberon image bank and previous promotion material for The Tablelands Way

18 May Jim Snelson and Victor Bendevski, Borg Panels project update

24 May Peter King re Legal update

25 May Centroc Board Meeting, Parliament House, Sydney

27 May Rhonda Sear and Janette Davie re Oberon Branding Strategy

29 May Oberon Business and Tourism Association re promotion via Central West Lifestyle Magazine

30 May Oberon Arts Council Meeting

31 May Hamish Keith re promotion via Central West Lifestyle Magazine

1 June Cycling Trail at Lake Oberon Working Party Meeting

1 June Marjorie Armstrong re Cemetery Headstone Committee

1 June Councillor Candidate catch up Information Session

5 June Chifley Local Area Command Community Safety Precinct Committee Meeting (attended by Deputy Mayor Kerry Gibbons)

6 June Oberon High School re opportunities to assist with Geotech unit of study

6 June Extraordinary Council Meeting

6 June Councillor Presentation – People at Work Survey


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7 June Lisa Ditchfield and Norm Mann re Central NSW Tourism

8 June RMS Bi-annual Meeting (attended by Deputy Mayor Kerry Gibbons and Clr Clive McCarthy)

13 June Elaine Boxer and Tina Slattery, Oberon Health Council re Dental Chair

13 June Councillor Informal Briefing Session

B. Representation 10 May Reliance Bank launch

11 May Chifley Local Area Command Community Engagement Visit

12 May Julie Ankers Author Talk – Oberon Library

24 May Simultaneous Story Time – Oberon Library

24 May Centroc Board Dinner

25 May Rotary Annual Changeover Dinner (attended by Deputy Mayor Kerry Gibbons)

28 May Draw winner for RFS Rotary Raffle

2 June Reconciliation Day Celebration – Oberon High School

7 June Andrew Gee visit to Waste 2 Art Exhibition

8 June Mayoral reception welcome to Bathurst Penrith Panthers

9 June Waste to Art Exhibition Official Opening and Presentation Evening

C. Correspondence

8 May Local Government NSW seeking assistance in quantifying the extent of cost shifting onto

NSW Local Government.

9 May Rotary Club of Oberon invitation to attend the annual Rotary Changeover Dinner on 25 May 2017

10 May Veolia Mulwaree Trust advising of the 2017 Veolia Creative Arts Scholarship Recipients

11 May Burraga and District Community Association re the proposal to allocate fund from the 2016/17 Village Improvement fund to fencing at the old Burraga Cemetery and the remaining amount to the new toilet and shower block at the Burraga Sports Club.

17 May Invitation to attend the NSW Police Chifley Local Area Command Awards Presentation Ceremony being held on 22 June 2017

19 May Correspondence to Donna Rygate, Local Government NSW seeking assistance with lobbying for Forestry Corporation to contribute to the cost of maintaining local roads utilised as forestry haulage routes, response received advising of a contact to assist with the matter.

22 May Leda Security offering suggestions regarding security and safety options to separate pedestrian and vehicular traffic.

23 May Correspondence forwarded to Minister Upton in relation to the request to meet to discuss the future direction of Jenolan Caves.

24 May Lynne Butterfield regarding the responsibility of clearing leaves from local street gutters. A response has been provided advising Council is responsible where possible and is currently investigating the purchase of a street sweeper for this purpose.

26 May The Hon Fiona Nash advising the indexation of Financial Assistance Grants will return from 1 July 2017. The Coalition has committed to running a third round of the Stronger Communities Program and a copy of “Our Regions 2030” booklet setting out the investment in regional Australia was provided.

26 May Andrew Gee MP providing correspondence from the Burraga and District Community Association regarding the construction of a memorial for all those buried in the original Burraga cemetery which is now located on private land.


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26 May Andrew Gee MP enclosing correspondence from a constituent regarding the opportunity to subdivide his property in Titania Estate.

26 May David McMurray providing suggestions to include in the development of a Destination Management Plan.

27 May Bathurst Regional Council invitation to attend the Mayoral Reception to welcome the Penrith Panthers to Bathurst.

30 May Local Government NSW forwarding a media release from Premier Gladys Berejiklian advising that the Fire and Emergency Services Levy is to be reviewed to ensure fairness.

31 May Paul Toole MP, providing a copy of a response from the Minister for Environment following representations made regarding the future of Jenolan Caves.

31 May Invitation to submit a nomination for the 2017 Bluett Award.

31 May Response forwarded to Mr Andrew Gee in relation to correspondence.

1 June Tyre Stewardship Australia regarding their aim to ensure best practice management of waste tyres in Australia.

2 June Local Government NSW save the date for the NSW Annual Conference being held on 4 – 6 December 2017 at the Hyatt Regency, Sydney.

4 June Mike and Bev O’Brien in relation to continuing to provide magazines in the Oberon Library.

5 June Oberon Indoor Sports Centre advising that the name has officially changed from the Oberon Tennis Centre.

6 June Invitation to attend the Oberon Arts Council “MotorOn” fundraiser luncheon being held on 25 June 2017.

12 June Correspondence forwarded to Wiradjuri Woman and Elder Nyree Reynolds inviting her to speak at a future event at the Oberon Library.

13 June Correspondence forwarded to Member for Bathurst Paul Toole MP seeking assistance in procuring funding for special needs assistance for a local student.

13 June Anti-Poverty Week will be held from Sunday 15 to Saturday 21 October. The main aims of Anti-Poverty Week are to strengthen public understanding of the causes and consequences of poverty and to encourage research, discussion and action to address the problems associated with poverty.

Notes:


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10. NOTICES OF MOTIONS

10.01 NOTICE OF MOTION – OBERON EAST SEWERAGE

File No: Sewerage and Drainage/Reporting Author: Clr Clive McCarthy

Summary

Seeking to not proceed with the Oberon East Sewerage project until more options are considered.

Motion That Oberon Council not proceed with Oberon East Sewerage until more options are considered and other plans and capacity are sought.

11. COUNCILLOR AND DELEGATES REPORTS

11.01 UPPER MACQUARIE COUNTY COUNCIL

File No: Governance/Meetings/Ordinary Author: Clr John Morgan

Summary

Councillors John Morgan and Neil Francis attended the meeting of the Upper Macquarie County Council on Friday 5 May 2017. Minutes of the meeting FOLLOW for Council’s information. A media release outlining the details of the autumn weed spraying program has been issued and relevant information is contained in this report.

Recommendation

That report item 11.01 is received as information.

Comment

A very successful aerial autumn weed spraying program has been completed by the Upper Macquarie County Council. During April an aerial weed spraying program was conducted across the Upper Macquarie County Council area. The program included 64 landowners and resulted in total of 1,973Ha being sprayed, including 1,034Ha of Serrated Tussock and 939Ha of Blackberry. The program targets Serrated Tussock and Blackberry, which are very undesirable noxious weeds for the region. Recognised as one of the worst weeds in Australia, blackberry was declared a Weed of National Significance in 1999. Blackberry grows vigorously and can infest large areas quickly. The weed has been estimated to result in an annual loss of production and cost of control of between $95.1 million and $102.8 million in Australia. Blackberry infests about 9 million hectares of land in Australia. Maintaining control of blackberry is an ongoing process and cannot be achieved with a one-off effort, especially with larger infestations. The best way to manage blackberry is to develop a plan that details the factors to be considered, the control methods to be used, and the monitoring and rehabilitation regimes to be implemented.


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Serrated tussock is another noxious weed that is highly adapted to a range of environments, it seeds prolifically and is difficult and costly to control. The weed can infest land ranging from highly arable and fertile areas through to steep and non-arable areas with low fertility. Serrated tussock is not palatable for livestock and has little feed value. Significant infestations will dramatically reduce carrying capacities and the seeds are also a serious contaminant of hay and grain. Control of serrated tussock is on-going and often at great cost to producers, with production from infested country substantially reduced and land values lowered. Control of the weed needs to occur as soon as it appears and before they seed (including odd plants and light or scattered densities of plants). Delaying control will quickly lead to larger infestations which are more difficult and costly to control. Early intervention is the best way to avoid heavy production losses and high costs of control at a later time. Staff from Upper Macquarie County Council will shortly start preparing for the Spring Aerial Spraying Program and landholders interested in participating in that program are encouraged to contact UMCC.

Notes:

This is page 1 of 1 pages of the Minutes Report to the Ordinary Meeting of the Upper Macquarie County Council held at Council Chambers, Kelso, on 16 June 2017.

Minutes – Ordinary Meeting of Upper Macquarie County Council – Friday 5 May 2017

The Minutes of the Ordinary Meeting of Upper Macquarie County Council held on Friday 5 May 2017, are as follows. Recommendation: That the Minutes of the Ordinary Meeting of Upper Macquarie County Council held on Friday 5 May 2017 be adopted.

Certificate This is page 1 of 9 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 5 May 2017. Chairman.........................................................General Manager..................................................

Upper Macquarie County Council

Minutes of the Ordinary Meeting of the Council held at the Council Chambers, Kelso, on

Friday 5 May 2017 The Chairman declared the meeting open at 2.30 pm. ATTENDANCE The following members were present - Councillors

G. Braddon - Chairman N. Francis D. Kingham S.Lesslie J. Morgan I. North W. Aubin (2.34pm)

Also in attendance were:

Mr R. Bailey – Acting General Manager Mr C Jackson – Acting Chief Weeds Officer Mr B Dwyer of Bathurst Regional Council.

APOLOGIES An apology was received from Clr Thompson. Moved Councillor North Seconded Councillor Lesslie That the apology for Clr Thompson be accepted and leave of absence be granted. Resolved in the affirmative CONFIRMATION OF MINUTES Moved Councillor Kingham Seconded Councillor Lesslie


That the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held on 17 March 2017 be adopted. A copy of which had been provided to each Councillor prior to the meeting, be adopted. Resolved in the affirmative Business arising from the Minutes Nil DECLARATIONS OF INTEREST Moved Councillor Morgan Seconded Councillor North That Council note that there were no declarations made. Resolved in the affirmative Councillor Aubin arrived at 2.34pm. COUNTY CHAIRMAN’S REPORT Item A – Chairman’s Minute – Appointment of Acting General Manager Moved Councillor North Seconded Councillor Lesslie That Council note the appointment of Mr Roger William Bailey as the Acting General Manager for a 12 month period from 22 March 2017. Resolved in the affirmative CHIEF WEEDS OFFICER’S REPORT Item A – March 2017 Aerial Spraying Program Moved Councillor Kingham Seconded Councillor North That Council:

1. Note the report on the March 2017 Aerial Spraying Program


2. Congratulate the weeds officers on the success of the campaign

Item B – Inspection Reports for the period 22/02/17-20/04/17 Moved Councillor North Seconded Councillor Aubin That Council note the inspections report for the period 22 February 2017 to 20 April 2017. Resolved in the affirmative GENERAL MANAGER’S REPORT Item A – Meeting Dates Moved Councillor North Seconded Councillor Aubin That Council:

1. Postpone the September Council meeting date to Friday 20 October 2017 2. Hold the election for the position of Chairman and Deputy Chairman at the

October 2017 meeting 3. Set the November 2017 meeting date at the 20 October 2017 Council meeting.

Resolved in the affirmative Item B – Integrated Planning and Reporting Review – 2016-2020 Delivery Plan and Annual Operating Plan 2016-17 Moved Councillor Kingham Seconded Councillor North That Council:

1. Note the progress report on the 2016-2020 Delivery program 2. Adopt the budget Review Statement and report for the quarter ended 31 March

2017 and that any variations to income and expenditure be voted. Item C – Draft Upper Macquarie County Council Business Activity, Strategic Plan 2017/18, Delivery Plan 2017/18-2020/21, and Annual Operating Plan 2017/18 Moved Councillor North Seconded Councillor Aubin


That Council:

1. Note that no submissions were received by Council on the draft UMCC Delivery Program 2017/18 – 2020/21, Annual Operational Plan 2017/18 including the Annual Revenue Policy, and/or the Business Activity Strategic Plan 2017/18-2026/27;

2. Adopt the draft UMCC Delivery Program 2017/18 – 2020/21, Annual Operational Plan 2017/18 including the Annual Revenue Policy, and the Business Activity Strategic Plan 2017/18-2026/27;

3. Fix the allowance for councillors at the amount of $1,922 per annum with effect from 1 July 2017;

4. Fix the additional allowance of the Chairman at $7,155 per annum with effect from 1 July 2017.

Resolved in the affirmative Item D – Statement of Investments Moved Councillor Morgan Seconded Councillor Francis That Council note the Statement of Investments and total cash and investments of $921,044.00 as at 31 March 2017. Resolved in the affirmative Item E – Work Health & Safety Action Plan Moved Councillor Lesslie Seconded Councillor Francis That Council note the updated Upper Macquarie County Council Work Health & Safety Action Plan 2016. Resolved in the affirmative Item F – Delegations to the Acting General Manager Moved Councillor Lesslie Seconded Councillor North That Council delegate to the Acting General Manager, Roger William Bailey, the following authorities:


1. To carry on the regular services and operations of the council within the sums

voted by the Council for expenditure thereon, and in accordance with the resolutions of Council.

2. To control and direct the staff of the Council.

3. To authorise the payment of the salaries and wages of the staff of the Council within the sum voted by the Council for expenditure thereon

4. To obtain quotations and authorise the purchase of goods, works and services to the limits authorised by Council.

5. To carry on the regular services, functions and operations of Council in accordance with any resolution or policy of Council.

6. To determine the matters which are to be included in the business papers for Council Meetings, subject to the inclusion of the following items whenever they arise, namely:

(a) Reports on matters which cannot be determined under delegated authority.

(b) Reports required to be submitted under any Act, Ordinance or Regulation.

(c) Reference to any deputations which the Council has agreed to

receive.

(d) Matters requiring a determination of Policy

(e) Reports directed by Council to be submitted.

(f) Matters essential for the council’s information.

(g) Matters requiring a vote.

7. To authorise action to be taken to comply with any policy of council or any provision of the Local Government Act, Noxious Weeds Act or of any other law, statutory or otherwise, affecting the Council.

8. To incur expenditure provided such funds have been allocated in the estimates.


9. To determine in consultation with the Chairperson whether any group or individual should be invited to address any Council Meeting or Council Committee Meeting.

10. To lay informations; to make applications for search warrants; to make complaints; to initiate and carry on any proceedings and to represent Council in any Court on any matter.

11. To maintain custody of Council’s Common Seal and affix same to documents, as authorised, in the presence of either the Chairperson or one (1) other Councillor, both parties attesting by their signatures that the Common Seal was affixed in their presence.

12. To disclose Council’s records in accordance with any legal obligations of any Act or Regulations and any resolutions of Council.

13. To sign cheques on behalf of Council in conjunction with a second counter-signatory to authorise the cheque payment, bank transfer or bill exchange.

14. To accept payment of charges due and payable by an entity in accordance with an agreement made with the entity and to write off or reduce interest accrued on charges if the entity complies with the agreement.

15. To write off accrued interest on rates or charges payable by an entity if the entity is unable to pay the accrued interest for reasons beyond the entity’s control and payment of the accrued interest would, in the opinion of the General Manager, cause the entity hardship.

16. To invest money in accordance with Section 625 of the Local Government Act 1993.

17. To determine reimbursement for shortages in the cashier’s tray.

18. To approve the submission of tenders and quotations for private works.

19. To authorise the release of Council plant and other resources to assist firefighting and emergency work.

20. Be authorised to perform all necessary activities, to serve any notices or orders, undertake inspections, issue or refuse license and permits, to exercise the power of entry, to appoint appropriate staff as an authorised officer, authorised person, authorised Council employee, or impounding officer as the case may be, to exercise the functions of those positions under the relevant acts and associated regulations and to implement the provisions as relating to the operation of


Council of the relevant Acts and associated regulations, including but not limited to:

(a) The Local Government Act 1993 (b) The Noxious Weeds Act 1993 (c) The Work Health & Safety Act 2011 (d) Public Interest Disclosures Act 1994 (e) Government Information (Public Access) Act 2009

21. To authorise the release of any bond or bank guarantee where the required

works or services have been completed in accordance with approvals granted by Council.

22. To serve any Notices or Orders or Intention of any Notice or Order under the provisions of the Local Government Act and Regulations and the Noxious Weeds Act and Regulations.

23. To give approval to ‘approved forms’ as defined by paragraph (c) (‘approved form’) of the Dictionary to the Local Government Act 1993, and to seek approval to forms used in connection with Council’s functions under the Noxious Weeds Act 1993 from the Minister for Agriculture.

24. To obtain, accept and determine quotations for the supply of Council equipment, plant and motor vehicles provided that such tenders are not those which are required under the Local Government Act 1993 to be invited by Council.

25. To consider and act on work Required/Sundry Requests from Council Members and refer such matters to Council when necessary where the work requested requires a resolution of Council.

26. To sell Council’s surplus property which has an estimated value not greater than $8,000, on the condition that such property with an estimated value of $4,000 or more is first offered for sale by advertisement.

27. To exercise the Power of Entry under the provisions of the Noxious Weeds Act 1993.

28. To accept or reject certifications submitted under Section 93 of the Local Government Act 1993.

29. To manage Council’s Stores and Materials.

30. To manage council’s Plant and Equipment.

31. To undertake Private Works.


32. To implement the requirements of the Work Health and Safety Act.

33. To engage contractors on a daily basis.

34. To adopt on behalf of council the Agency Information Guide required under Section 20 of the Government Information (Public Access) Act 2009.

35. To expend unbudgeted funds of up to $1,000 and report any such expenditure to the next meeting of Council

Resolved in the affirmative Item G – Alternative Governance Models Moved Councillor Lesslie Seconded Councillor North That the report on Alternative Governance Models be prepared internally by staff. Resolved in the affirmative Item H – NSW Government Innovation Fund Moved Councillor North Seconded Councillor Aubin That Council:

1. Authorise an application to be made under Round 2 of the NSW Government’s Innovation Fund

2. Delegate to the Chairman and Deputy Chairman the authority to determine the level of funding to be applied for and the Council’s dollar contribution to any application.

Resolved in the affirmative Item I – Correspondence and Information Moved Councillor Kingham Seconded Councillor Francis That the correspondence and information be noted.


Resolved in the affirmative BUSINESS ITEMS (PREVIOUSLY MADE) BROUGHT FORWARD Moved Councillor Aubin Seconded Councillor North That the information on business items previously made be noted. Resolved in the affirmative The Chairman declared the meeting closed at 3.27 pm

**********


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11.02 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING

File No: Economic Dev/OBTA Author: Clr Sam Lord

Summary The Oberon Business and Tourism Association Meeting was held on 10 May 2017 at the Oberon Golf Club. Councillor Sam Lord attended the meeting as Council’s delegate.

Recommendation


Comment

Guest speaker Sky Freshwater, gave a presentation and overview of digital marketing and data surveys and the benefits of being online. When people visit google or other search engines they rarely go past the first page. Trying to get local businesses in the first page is an asset, as 80% do not search past the first page. Those that do search 59% will visit the site and 41% will try to call the business. Statistics show 73% will try to shop local. Over 650 online search’s for Oberon was for accommodation. Oberon Council will be running digital workshops as well. Mayoral Report - Police from the Chifley Local Area Command will be visiting the local community on Thursday 11 May and will be available to meet and greet Oberon residents, between 11am and 2pm outside the Council Chambers. The Mayor will also be hosting a meeting regarding the Tablelands Way in conjunction with Upper Lachlan, Mid-Western and Lithgow Councils. A Central NSW Tourism meeting is on the agenda to explore a variety of events, such as community events, wine tours and garage sale trails just to name a few. There has been steady Visitor Information Centre statistics with mushrooming being the highest interest with 1873 enquiries. There will be new additions to the common, which will include a memorial garden to honour our late Mayor Clr John McMahon. Col Roberts gave an update on the survey, which has been running for a year now. The results will come from Jenolan Caravan Park, Highlands Motor Inn and the Titania Motel. Stage 2 will begin with B&Bs. Jen Capel reported that there have been over 10,000 visits on Facebook for the photo competition. The competition has now closed. Grand final winners will be notified soon. The promotional video for Oberon has come in under cost, the amount will be around $4,000 and the Oberon Business and Tourism Association no longer require financial support for this project from Oberon Council. As of the 1st of July the annual fee for membership will be $145. Hamish from Mayfield Gardens gave a run down of what’s happening at Mayfield, and he is aiming to have 6 weekly events that will include the community. The next Oberon Business and Tourism Association Meeting will be held on Wednesday 14 June 2017, commencing at 6pm at the Oberon Golf Club.


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11.03 CENTROC BOARD MEETING

File No: Government Relations/Local and Regional Liaison/CENTROC Author: Mayor Kathy Sajowitz

Summary Along with General Manager Gary Wallace, I attended the Centroc Board Meeting at Parliament House Sydney on 25 May 2017. Member for Bathurst, the Hon Paul Toole, Minister for Lands, Forestry and Minister for Racing sponsored this meeting.

Recommendation


A copy of the Minutes of the Board Meeting FOLLOW for Council’s information.

Cr John Medcalf, Mayor of Lachlan Shire Council was elected as Chair of Centroc unopposed. He has been acting in this role since late February. Mr David Sherley General Manager Bathurst Council will remain as Secretary.

The Board thanked Minister Toole for his support. A good cross section of Ministers addressed the meeting and all expressed their appreciation for the region taking the time to come and meet with them in Sydney. Ministers in attendance were:

The Hon Gladys Berejiklian - Premier - who welcomed everyone and reiterated her commitment to Regional NSW.


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The Hon. John Barilaro MP - Deputy Premier, Minister for Regional NSW, Skills and Small Business who advised that the regions would be delighted with the upcoming budget and highlighted the advantages of his being located in the DPC with an overview of all portfolios. The Minister advised a new round of Black Spot funding would soon be available. The Hon. Niall Blair MLC - Minister for Primary Industries, Minister for Regional Water, and Minister for Trade and Industry. The Hon Melinda Pavey - Minister for Minister for Roads, Maritime and Freight. The Hon. Gabrielle Upton, MP -Minister for the Environment, Minister for Local Government, and Minister for Heritage. Ms Upton was advised of the sectors concerns that now amalgamations are no longer being considered in rural areas, councils found unfit on scale and capacity could still not access low interest TCorp loans and this is causing issues. The Minister stated she was aware of the problem and was working through it. (See attachment submitted to Minister) No decision has been reached as to the status of the new JO model. Despite my best efforts over a few months I was unsuccessful in securing a meeting with Minister Upton to discuss various issues; I did however speak to her aide and submitted a letter listing concerns, again asking for a meeting. Hon Andrew Constance MP - Minister for Transport and Infrastructure. The Minister advised Mr Ken Gillespie from the Department would be visiting all council’s areas to discuss infrastructure requirement. Some discussion in relation intermodals around the proposed Inland Rail project and the Bells Line of Road. The Hon. Paul Toole MP - Minister for Lands and Forestry, and Minister for Racing. The Minister spoke at length on the future of Crown Land/Roads within the State. The Government is looking to transfer land to councils where appropriate. Commons will not be considered. Stock routes will be mapped. Project funding coming up in July and August this year. The Hon. Anthony Roberts - Minister for Planning, Minister for Housing, and Special Minister of State. The Minister acknowledged the regional SEPP’s needed to be signed off urgently.

Mrs Leslie Gladys Williams, BNurs, DipTeach MP Parliamentary Secretary for Regional and

Rural Health. Focus on palliative care in regions as well as mental health programs. The Hon. Troy Grant MP- Minister for Police, and Minister for Emergency Services spoke about the appointment of the new Police Commissioner and Deputy Commissioner. A review of police resource allocation is currently underway especially regionally. A review of SES infrastructure is being undertaken with $23 million being available to implement the upgrades. Minister stated that although 70% of staff are allocated regionally the decision to locate the new Fire HQ in metro area was strategic and practical. A review of National Disaster Recovery Funding is also underway there appears to be many inconsistences between State and Federal approach. The Hon. Adam Marshall MP - Minister for Tourism and Major Events, and Assistant Minister for

Skills spoke of the importance of tourism to NSW. Funding bonanza coming up. I enquired about the NSW Government approach to Jenolan Caves and the underfunding over many years resulting in a deterioration of the asset, The Minister requested I write to him and he would attempt to facilitate a meeting between Minister Upton and myself. Other Ministers in attendance were; The Hon Richard Colless Parliamentary Secretary for

Western NSW and Natural Resources. The Hon. Katrina Hodgkinson – Member for Cootamundra. The Hon Kevin Humphries – Member for Barwon


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For Information – see attached minutes for further comment. Tourism – Advice from CNSWT states: it will wind up CNSWT and are seeking Centroc’s support for the regional function. The Centroc Board has agreed to support the function of Tourism in line with the report provided by Central NSW Tourism. A meeting of Tourism Managers is being arranged to give consideration to the next steps and Council will receive a report in due course. Operational – Energy is a focus in the operational space lately particularly the electricity market, it

was reported at the energy meeting held 5 May that the current electricity market prices have increased by 200-300%. Negotiations with the Southern NSW ROCS for the roll out of LED Street lighting are progressing, Oberon rollout is scheduled for October. Membership Fees and approval of the Centroc Budget – seven fee options were presented to the Board for the 2017/2018 membership fee structure. The Board resolved to adopt a business as usual model. Financial – the anticipated loss for 30 June 2017 is $29,369 against a budgeted loss of $697. This is due to Mid-Western Regional Council cancelling their membership during 2016.

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Minutes of the Board Meeting 25 May 2017 held in the Macquarie Room at Parliament House Sydney.

Board Delegates in bold

1 9:00am Welcome by Acting Chair Cr J Medcalf to the 5 Centroc Board meeting in Parliament

House, Sydney. 2 Cr Medcalf stepped down for the election of the Centroc Chair. 3 Election of Casual Vacancy of Chair – Returning Officer Mr Alan McCormack

Mr McCormack advised that one nomination has been received and was in order. Cr John Medcalf was elected unopposed as Chair of Central NSW Councils.

4 9.08am General Meeting of the Centroc Board officially opened

5 Apologies

Ms W Tuckerman, Mr A McMahon, Cr B McCormack

Resolved Cr J Davis/Mr D Sherley

That the apologies for the Centroc Board meeting 25 May 2017 listed above be accepted.

6 Minutes

6a Noting of the Minutes of the GMAC Meeting 4 May 2017

Resolved Cr K Keith/Cr B West

That the Minutes of the Centroc GMAC Meeting 4 May 2017 held in Orange be noted.

6b Confirmation of the Minutes of the Board Meeting 23 February 2017

Resolved Mr D Sherley/Mr D Green

That the Minutes of the Centroc Board Meeting 23 February 2017 held in Forbes be confirmed.

6c Noting of the Centroc Executive meeting 4 May 2017 at Orange

Resolved Mr D Sherley/Cr G Miller

That the Minutes of the Centroc Executive meeting 4 May 2017 at Orange be noted.

Cr G Hanger Bathurst Regional Council Cr K Sajowitz Oberon Council

Mr D Sherley Bathurst Regional Council Mr G Wallace Oberon Council

Cr S Ferguson Blayney Shire Council Cr J Davis Orange City Council

Ms R Ryan Blayney Shire Council Mr G Styles Orange City Council

Cr I Gosper Cabonne Council Cr K Keith Parkes Shire Council

Cr K Walker Cabonne Council Mr K Boyd Parkes Shire Council

Mr S Harding (Acting) Cabonne Council Cr J Stafford Upper Lachlan Shire

Cr D Somervaille Central Tablelands Water Mr J Bell Upper Lachlan Shire

Mr G Rhodes Central Tablelands Water Cr M Liebich Weddin Shire Council

Cr B West Cowra Council Mr G Carroll Weddin Shire Council

Mr P Devery Cowra Council Mr A Albury Dept Premier & Cabinet

Cr G Miller Forbes Shire Council Mr A McCormack RDACW

Mr D Green Forbes Shire Council Mr P Mc Millan RDACW

Cr J Medcalf Lachlan Shire Council Ms J Bennett Centroc

Mr R Hunt Lachlan Shire Council Ms M Macpherson Centroc

Cr S Lesslie Lithgow City Council Ms C Griffin Centroc

Mr A Muir (Acting) Lithgow City Council Ms V Page Centroc

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7a. Business Arising from the Minutes – Matters in Progress

Resolved Mr G Styles/Mr D Sherley

That the Board note the Matters in Progress, making deletions as suggested.

7b. Business Arising from the Minutes – Matters in Progress

Resolved Cr K Keith/ Cr B West

That the Board approve the Regional Priorities slide as provided in Matters in Progress.

8 Correspondence 8a Correspondence In

Resolved Mr D Sherlay/ Cr D Somervaille

That the Board note the incoming correspondence.

8b Correspondence Out

Resolved Mr K Boyd/Mr J Bell

That the Board note the outgoing correspondence.

9 Reports 9a Transport Infrastructure including Bells Line of Road

Resolved Cr K Keith/Cr J Davis

That the Board note the Transport Infrastructure Report; and 1. Seek advice through the Strategic Regional Roads Group on incidents on the Great Western Highway

and Bells Line of Road east of Lithgow; 2. Note the Executive is reviewing the Transport Advocacy; 3. Increase advocacy on the Bells Line; and 4. Change name of Centroc Strategic Regional Roads group to Centroc Strategic Regional Transport

Group.

The meeting adjourned at 9:28 to hear from Ministers and ask them questions 9.28am - Mrs Leslie Williams, Parliamentary Secretary for Regional and Rural Health addressed the Board. 10.15am – The Hon Melinda Pavey, Minister for Roads, Maritime and Freight addressed the Board 10.35am Morning tea - Member for Bathurst Paul Toole joined the Board. 10.41am – The Hon Paul Toole, Minister for Lands and Forestry and Minister for Racing addressed the Board 10.13am – The Hon Niall Blair, Minister for Primary Industries, Minister for Regional Water and Minister for Trade and Industry addressed the Board 11.39am – The Hon Andrew Constance, Minister for Transport and Infrastructure addressed the Board 12.07pm – The Hon John Barilaro, Deputy Premier, Minister for Regional NSW, Minister for Skills and Small Business addressed the Board and signed the MOU between Centroc and RDACW as a witness. 12.32pm – The Hon Anthony Roberts, Minister for Planning, Minister for Housing and Special Minister of State addressed the Board.

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12.48pm –Premier Gladys Berejiklian – acknowledged the Centroc Board. The Hon Katrina Hodgkinson Member for Cootamundra, entered room The Hon Richard Colless, Parliamentary Secretary for Natural Resources and Western NSW,entered room 12.53pm – The Hon Gabrielle Upton, Minister for Local Government, Minister for the Environment and Minister for Heritage addressed the Board The Hon Kevin Humphries, Member for Barwon, entered room 1.10pm – Lunch Forbes delegates left at 1.15pm 2.00pm Meeting reconvened Ian Scott NBN Community Account Manager updated the Board. Slides will be circulated. 9b Water Infrastructure Report

Resolved Cr D Somervaile/Mr G Styles

That the Board note the Water Infrastructure report and commend to the Board that: 1. Correspondence is sent to Minister Blair seeking advice on the suggested approach to best practice

requirements given the anticipated review of the Best Practice Framework, escalating costs and timing for the review of plans;

2. It endorse a submission to the Independent Pricing and Regulatory Tribunal Review of the WaterNSW operating licences;

3. Endorse a submission under the hand of the Acting Chair to the Productivity Commission Inquiry into the reform of Australia’s water resources sector with particular reference to the urban water sector; and

4. Approach the Hon Niall Blair in his capacity as Minister for Regional Water to seek his support to Pilot a project ground-truthing the proposed Health Based Targets for the Australian Drinking Water Guidelines.

9c Health Report

Resolved Cr J Medcalf/ Mr G Carroll

That the Board note the Health report

9d Regional Development

Resolved Cr B West/Mr G Styles

That the Board note the Regional Development report; and 1. Encourage members to engage in the Infrastructure Prioritisation Matrix process; 2. Receive a report on leveraging inland rail; 3. Thank the Federal Government for supporting this initiative; 4. Approve the provision of $5000 cash a letter of support towards the proposed Central West Investor’s

Network Project and 5. Commend to members a contribution in the order of $1000 to $3000 in accordance with the formula

based proposal outlines in RDA Central Wests’s approach to councils.

Mr D Sherley recorded a declaration of interest in item 6d4 as he is a Board member of RDA Central West and did not vote. The Chair welcomed an update from Chair of Mr Alan McCormack and Peter McMillan Executive Officer of RDACW

Page | 4

The Chair welcomed an update from Ashley Albury, Director of Greater Western NSW Regional Coordinator of DPC 9e Planning Report

Resolved Cr J Davis/Mr K Boyd

That the Board note the Planning Report and endorse a submission to Planning Legislation developed in consultation with members.

9f Tourism Report

Resolved Mr G Styles/Cr J Davis

That the Board 1. Thank CNSWT for their service to the region and recent report; 2. Support the adoption by Centroc of the function of regional tourism; 3. Accept in principle the advice provided subject to interim arrangements; 4. Accept the monies from CNSWT as it ceases to trade and continue to resource the tourism function

using existing CNSWT resource until advice on integrating this function into Centroc can be provided; 5. Seek alignment with Country and Outback Destination Networks; and 6. A meeting of LTO staff be called as soon as practicable with a view to providing advice on a plan for

integrating the tourism function for the region into Centroc.

Blayney delegates and Mr A McCormack left at 3.05pm 9g Operational Report

Resolved Mr K Boyd/Mr R Hunt

That the Board note the Operational Report and seek a report on an in-house approach to Councillor Training.

9h Membership fees and approval of the Centroc Budget

Resolved Mr D Sherley/Cr J Davis

That the Board 1. note minor changes to the Management Plan for 2017/2018 as approved at the Board meeting 23

February; 2. adopt the fees structure as outlined in Option 1 “Business as Usual” which uses the assumptions:

a. Previous Year + 1.5% increase b. Previous MWRC fees split amongst current members c. Membership & Administration - $5,000 flat fee plus updated population split d. Training - split on updated staff numbers e. Hilltops amalgamation changes reflected in fees f. Hilltops and Upper Lachlan as Operational Members at 85% g. Otherwise all other calculations remain as currently applies

3. receive advice on the balance of options for fees; and 4. the budget for the financial year 2017/2018 be approved.

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9i Financial report

Resolved Mr D Sherley/Cr B West

That the Board note the Financial Report

10. Speakers to the next meeting

Board: Canberra Parliament House GMAC:

NSW Data Analytics - Dr Ian Oppermann CEO and Chief Data Scientist

ICAC –Ms Yvonne Miles, Principal Officer, Corruption Prevention

EMS- (Energy Management Services), Mr Murray Halyburton, General Manager

General Financial Audit, Mr Steven Martin, Assistant Auditor 11. Next Meetings

GMAC – 28 July – Orange Executive – 28 July - Orange Board – TBA 9/10 August – Canberra Parliament House

The General Meeting of the Board closed at 3.18pm 3.30pm – The Hon Troy Grant, Minister for Police and Minister for Emergency Services addressed the Board. 4.00pm – The Hon Adam Marshall, Minister for Tourism and Major Events and Assistant Minister for Skills addressed the Board. Page 5 is the last page of the Centroc Board Minutes 25 May 2017


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11.04 OBERON ARTS COUNCIL

File No: Community Relations/Community Consultation/Oberon Arts Council Author: Mayor Kathy Sajowitz

Summary Councillor Sajowitz attended the last meeting of the Oberon Arts Council Committee. A copy of the minutes of the meeting are provided for Council’s information.

Recommendation


Comment

As delegate to the Oberon Arts Council I attended the meeting held at Mayfield Gardens Café, Oberon on Tuesday May 30 commencing at 11am. The minutes of the meeting FOLLOW.

Apologies were accepted

Correspondence was accepted

Treasurers Report was accepted

Mayor Kathy Sajowitz gave a report which included the following:

Plans to celebrate National Reconciliation Week on Fri June 2 at OHS.

E-books, e-audio and e-magazines will soon be available to Oberon Library Members.

Tenders have gone out for the extension of the Library and Community Centre to form a community hub.

National Tree Day will be celebrated in July this year. Oberon Council will be taking part in this event by planting around two hundred tube stock plants donated by Central Tablelands Local Land Services.

It is Men’s Health Week from June 12 – 18.

Update on success of e-marketing workshop was recently held for local businesses, over twenty businesses were represented.

DPE have recommended the Borg extension for approval.

W2A commences June 5 – 10 at the Community Centre

Arts OutWest Report – Delegate Fran Charge gave the report which is included:

Fran Charge was elected Chair of AOW at recent AGM held in Parkes.

AOW Constitution is still under review

Plans to make the AOW Board more skills based are still progressing

Arts and Health feature prominently in the organisation’s forward plans

General Business

A simultaneous event to raise funds for Motor Neuron Disease will be held on weekend of 24/25 June. Oberon will participate with a function on June 25 at Redbank. Featured will be musical group “RAPT”.

A community even is planned for November. The meeting was closed at 12.05pm followed by lunch.

MINUTES OF GENERAL MEETING OF OBERON ARTS COUNCIL INC HELD ON TUESDAY 30TH MAY

2017 AT MAYFIELD GARDEN

Meeting declared open: Fran Charge declared meeting open at 11.00am and welcomed those

members in attendance and thanked Mayor Kathy Sajowitz for her attendance.

Present: Mayor Kathy Sajowitz, Sandy Harman, Brian Harman, Fran Charge, Alan Pearce and

Rhondda Pearce.

Apologies: Sally and Bob Parrington, Ray and Margaret Ross, Tim Charge, Katie and Malcolm

Graham.

Minutes of Previous Meeting held on 2 May 2017: Brian Harman moved that these minutes be

accepted, seconded Rhondda Pearce. Carried.

Business Arising: Fran Charge and Rhondda Pearce will attend meeting with Sharon Swanell and

Mayor Kathy on Thursday 1 June 2017 regarding the handover to Council of maintenance of the

Common. Fran advised that she had been in contact with Selena regarding replacing the existing

wagon wheels with either timber of metal due to the severe weathering of mosaic in that area on

the west face. Alan to investigate the cost of using metal welded wheels instead.

Correspondence In: Invitation from Friends Of The Oberon Library to attend and present the OAC

Sponsored Award at the Waste to Art Competition on Friday 9th June 2017 at 5.00pm; Bank

Statements.

Correspondence Out: Minutes, Notice of Meeting. Brian Harman moved that correspondence be

accepted, seconded Sandy Harman. Carried.

Treasurer’s Report: Rhondda Pearce advised that the balance of the Community Saver Account as

at 30 May 2017 is $1,265.33 and the balance in the Wild Oats Account as at 30 May 2017 is

$5,320.36. Rhondda moved that the report be accepted, seconded Fran Charge. Carried.

Oberon Council Report: Mayor Kathy Sajowitz reports as follows:

To celebrate National Reconciliation Week, on Friday June 2 commencing at 12.30pm,

Oberon Council will be hosting a flag raising ceremony to commemorate and recognise the

50th anniversary of the 1967 referendum and the 25th anniversary of the 1992 Mabo Land

rights Decision. The Commemoration will be held on the front lawn of the Oberon High

School. Students will be performing during the event which will be followed by a sausage

sizzle. Whole community invited.

I am pleased to announce that e-books, e-audio and e-magazines will soon be available to

Oberon Library Members. Tenders have gone out for the extension of the Library and

Community Centre to form a community hub.

National Tree Day will be celebrated in July this year. Oberon Council will be taking part in

this event by planting around two hundred tube stock plants donated by Central Tablelands

Local Land Services. Due to the climate we will be holding our event around

September/October and consulting with the community as to what species would be most

suitable for our area and where the trees should be planted to the best advantage.

It is Men’s Health Week from June 12-18.

A very successful e-marketing workshop was held for local businesses last week, over

twenty businesses were represented. The workshop was a result of collaboration between

Council and OBTA and subsidised by Council. Dependant on feedback further workshops will

be considered into the future.

DPE have recommended that Borg extension for approval, the plans will now go on public

exhibition.

W2A commences next week June 5-10 at the Community Centre.

Fran Charge thanked Mayor Kathy for her report and thanked Council on behalf of OAC for the

initiative re the e-marketing workshops.

OBTA Report: OBTA are currently working on producing a promotional video on Oberon and

surrounds. The May meeting was fortunate to have Emily Crouch from Down to Earth discuss her

venture. Skye Freshwater from Fairfax Digital also presented at that meeting and offered to assist

OBTA members in focusing their businesses. Don’t forget that Julie Stott can also assist via Council in

this area of expertise.

Arts Out West: On behalf of those present Rhondda congratulated Fran Charge on her new position

of Chairperson of Arts Out West. Well done. AOW are continuing to work on changing their

constitution regarding working towards a skilled-based committee.

General Business: Discussion took place regarding an OAC sponsored community day of Music

featuring the group Route 66. This has been pencilled in for November 26th and would be in the form

of a day performance with BBQ lunch. Cost to OAC is approximately $1800. The Venue to be

determined with the Common being the preferred site. Details of how to ticket and secure the area

to be ironed out. Mayor Kathy suggested that rather than charging people to attend, a sponsor or

sponsors eg Borgs/OBTA could be approached. Watch this space.

There is to be a fundraising luncheon to be held at ‘Redbank’ on Sunday 25th June to promote and

raise funds for Motor Neurone Disease. A musical trio called “Rapt” is also booked for that weekend

for OAC. It was decided that they should play at the MND function on Sunday. The cost to OAC is

$450 plus cost of amplifier. The day would start at 11.00am. Invitations to be sent – Fran and

Rhondda to produce invite ASAP and to look at how the cost of “Rapt” can be covered.

FYI RAPT www.raptmusic.com https://www.youtube.com/playlist?list=PLLxZzsLNX5yj8U0Um928f-3qQxCDmf6ao

Next Meeting: To be held on June 27th. There will not be a meeting in July.

Close of Meeting: Meeting closed at 12.10pm and was followed by lunch.

http://www.raptmusic.com/

http://www.raptmusic.com/

https://www.youtube.com/playlist?list=PLLxZzsLNX5yj8U0Um928f-3qQxCDmf6ao


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12. COMMITTEE REPORTS

12.01 TRAFFIC ADVISORY LOCAL COMMITTEE

File: Governance/Meetings/Traffic Advisory Local Committee Author: Chris Schumacher, Works and Engineering Director

Summary

Minutes of the Traffic Advisory Local Committee held on 10 May 2017 are submitted for Council’s information and consideration.

Recommendation:

That:

1. The Minutes of the Traffic Advisory Local Committee held on 10 May 2017 are received as information.

2. The speed along Abercrombie Road from Paling Yards to the Abercrombie Bridge / Upper Lachlan Shire Council shire boundary be reduced to 60 km/hr.

3. Council approach Goulburn Mulwaree Council and Upper Lachlan Shire Council to initiate a joint representation to the NSW State Government for re-classification of Abercrombie Rd to State Road.

4. Council move the “No Stopping” signs on O’Connell Rd at O’Connell out the front of the O’Connell Café to approximately 4-5 metres either side of the existing driveway access thus allowing some additional car parking spaces whilst ensuring that sight distance for the driveway access is sufficient.

Comment

FOLLOWING are the Minutes of the Traffic Advisory Local Committee held on 10 May 2017.

A summary of the Committee discussions and outcomes is listed below:

Council has requested that RMS undertake a speed zone review of Abercrombie Road from Paling Yards to the Abercrombie Bridge / Upper Lachlan Shire Council shire boundary. The Committee recommended that the speed in this location be reduced to 60 km/hr.

The Committee discussed the independent road safety audit of Abercrombie Road that has been conducted by the Australian Road and Research Board and made a recommendation that Oberon Council approach Goulburn Mulwaree and Upper Lachlan Councils to initiate a joint representation to the NSW State Government for re-classification of Abercrombie Rd to State Road.

RMS have received a request from the proprietor of the O’Connell Café on O’Connell Rd at O’Connell asking for the No Stopping signs out the front of the café to be removed to allow for more car parking for café patrons. There is an existing access to a small number of car parking spaces next to the café.

The next meeting of the Committee will be held on 9 August 2017, commencing at 9.30am.

OBERON COUNCIL – TRAFFIC ADVISORY LOCAL COMMITTEE

Page 1 of 3

Minutes of the Traffic Local Advisory Committee Meeting held on 10 May 2017

The Meeting was held on Wednesday 10 May 2017, in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 9.40 am. ATTENDANCE

Chris Schumacher, Chair Works & Engineering Director, Oberon Council

Councillor Kerry Gibbons Oberon Council Member - delegate

Councillor John Morgan Oberon Council Member – alternate delegate

Tim Charge Representative for Local Member, Mr P Toole MP

David Vant Roads and Maritime Services, Parkes

Rebecca Burgess Works & Engineering Administration, Oberon Council

1. APOLOGIES

Mayor Kathy Sajowitz Oberon Council member

Gary Wallace General Manager, Oberon Council

2. DECLARATIONS OF INTEREST - Nil 3. CONFIRMATION OF MINUTES Traffic Advisory Local Committee meeting held 22 February 2017 Moved: Clr Kerry Gibbons Second: David Vant

That the Minutes of the Traffic Advisory Local Committee meeting held 22 February 2017 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING - Nil 4. REPORT

A. ABERCROMBIE ROAD SPEED ZONE REVIEW Summary Note: In the Agenda the report relating to this item incorrectly refers to “Abercrombie Road from Porters Retreat to the Abercrombie Bridge / ULSC Boundary.” This should read “Abercrombie Road from Paling Yards to the Abercrombie Bridge / ULSC Boundary.” Council has requested that RMS undertake a speed zone review of Abercrombie Road from Paling Yards to the Abercrombie Bridge / ULSC Shire Boundary. This is a very steep section of road which carries a high volume of trucks/trailers/caravan. This matter was initially raised with RMS in November 2016. Road Improvement work has now been completed and the currently outstanding issue is the finalisation of the Speed Zone signage.


Page 2 of 3


David Vant has commenced the speed zone review which will include the ULCC side of the Abercrombie Bridge.

Recommendation Moved: Clr Kerry Gibbons Second: David Vant That the speed along Abercrombie Road from Porters Retreat to the Abercrombie Bridge / ULSC Shire Boundary be reduced to 60 km/hr. 5. GENERAL BUSINESS The Committee discussed the independent road safety audit of Abercrombie Road that has been conducted by the Australian Road and Research Board. The audit comprehensively identified deficiencies in the road pavement, signage, reflectors and guardrail in both daytime and night-time conditions. Abercrombie Rd has a high usage with tourist, trade, agricultural and local traffic. As it is a part of the Tablelands Way tourist route it is a corridor road to Goulburn and links to the coastal highway. Geotechnical analysis has shown that the road pavement was not designed for this type or volume of traffic. Recommendation Moved: Clr Kerry Gibbons Second: Tim Charge That Council approach Goulburn Mulwaree Council and Upper Lachlan Shire Council to initiate a joint representation to the NSW State Government for re-classification of Abercrombie Rd to State Road.

The Committee discussed the road at the bottom of The Mount on O’Connell Rd and it was acknowledged that some pavement patches have been done however further road design work is required. Additionally a re-design of the Mayfield Rd/O’Connell Rd intersection is required. Council’s Works and Engineering Director will raise these issues at the next bi-annual meeting with RMS. The Committee discussed Forestry vehicles travelling along Meadows Rd and Carlwood Rd. It was agreed that Forestry should be conditioned to rectify roads impacted by carting of timber. Vehicles over the size of a 19m B-Double are required to go through NHVR (National Heavy Vehicle Regulator) to obtain a permit for use. The new signs on Mayfield Rd have been vandalised and have been re-ordered. The intersection of Mayfield Rd/Sewells Creek Rd is to be re-done by the contractor. The Committee discussed the Rupert St/Carrington Ave intersection. It was agreed that this should be a 90 degree T-intersection to ensure sufficient sight distance. Other options were discussed including a cul-de-sac or limiting the right-hand turn at this intersection.


Page 3 of 3


The Committee discussed the absence of a slip lane for traffic entering the Great Western Highway at the new roundabout at Kelso from O’Connell Rd. New signage has been ordered to increase the distance between the calming device and the parked cars on North St out the front of the Oberon Hospital. RMS have received a request from the proprietor of the O’Connell Café on O’Connell Rd at O’Connell asking for the No Stopping signs out the front of the café to be removed to allow for more car parking for café patrons. There is an existing access to a small number of car parking spaces next to the café. Recommendation Moved: David Vant Second: Tim Charge That Council move the No Stopping signs on O’Connell Rd at O’Connell out the front of the O’Connell Café to approximately 4-5 metres either side of the existing driveway access thus allowing some additional car parking spaces whilst ensuring that sight distance for the driveway access is sufficient.

6. NEXT MEETING DATE AND MEETING CLOSE The next Traffic Advisory Local Committee meeting will be held Wednesday 9 August 2017 commencing at 9.30am. The meeting closed at 11.00 am.


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12.02 LOCAL EMERGENCY MANAGEMENT COMMITTEE

File: Governance/Meetings/Local Emergency Management Committee Author: Chris Schumacher, Works and Engineering Director

Summary Minutes of the Local Emergency Management Committee Meeting held on 15 May 2017 are submitted for Council’s information and consideration.

Recommendation:

That the Minutes of the Local Emergency Management Committee Meeting held on 15 May 2017 are received as information.

Comment

FOLLOWING are the Minutes of the Local Emergency Management Committee Meeting held on 15 May 2017.

A summary of the Committee discussions and outcomes is listed below:

Oberon Health Service will liaise with other agencies, as required, to progress the construction of a permanent helipad.

Council is working to ensure that the local M-Plan is endorsed by the deadline of December 2017.

Ambulance NSW will provide training as required by other agencies, on the new Striker stretchers.

The next meeting of the Committee will be held on Monday 14 August 2017, commencing at

2.00pm.

Notes:

OBERON LOCAL EMERGENCY MANAGEMENT COMMITTEE

Page 1 of 2

Minutes of the Oberon Local Emergency Management Committee Meeting held on 15 May 2017

The Meeting was held on Monday 15 May 2017 in the SES Building, off North Street and Albion Street Oberon. The Meeting commenced at 2.09 pm

ATTENDANCE

Name Organisation

Chris Schumacher Oberon Council – Works and Engineering Director

Aaron Evans Woodchem

Ashley Slattery Essential Energy

Kerry O’Connor New South Wales Police Force

Andrew Sterling Corrective Services New South Wales

Christine Symington Oberon Health Service

Brett Jackson Fire and Rescue New South Wales

Bruce Dowling Fire and Rescue New South Wales

Ron Gavin Ambulance Service New South Wales

John Kanne Ambulance Service New South Wales

Kim De Govrik New South Wales National Parks and Wildlife Service

Janine Sharp New South Wales State Emergency Service

Mark Darling New South Wales State Emergency Service

Craig Bowra New South Wales Police Force - REMO

Rebecca Burgess Oberon Council – Works and Engineering Administration

1. APOLOGIES

Gary Wallace Oberon Council – General Manager

Greg Sim New South Wales Rural Fire Service

David Abercrombie New South Wales Police Force

Craig Gibbons New South Wales State Emergency Service

Mick Holland New South Wales Rural Fire Service

Michael Wykes Essential Energy

2. CONFIRMATION OF MINUTES Local Emergency Management Committee meeting held 13 February 2017 Committee Vote: Unanimous

That the Minutes of the Local Emergency Management Committee meeting held 13 February 2017 be taken as read and confirmed. 3. MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING A correction was noted on page 3 of 4: “Brett McKenna” should read “Peter McKenna”. 4. REPORTS FROM AGENCIES

The following is a brief summary of reports provided by members:

Fire and Rescue New South Wales – FRNSW provided back-up support to the Rural Fire Service (RFS) in the house fire incident which resulted in the death of an elderly woman. Back-up has also been provided to Ambulance Service New South Wales (Ambulance NSW) as well as for a machinery fire at Structaflor. Current staffing level is 12 staff with 4 new people who have started and a possible 5th recruit. Interviews for the role of Captain are being undertaken.

New South Wales Parks and Wildlife Service – NPWS staff were deployed to assist with the Sir Ivan fire as well as fires around the Mudgee/Rylstone area. A hazard reduction burn was

OBERON LOCAL EMERGENCY MANAGEMENT COMMITTEE

Page 2 of 2

Minutes of the Oberon Local Emergency Management Committee Meeting held on 15 May 2017

conducted in the Abercrombie Park. Further hazard reduction burns will be scheduled for

springtime.

Oberon Health Service – OHS have undergone a complete upgrade of the fire system. Further enquiry has been made into the helipad situation to ascertain requirements. OHS to liaise with

Ambulance NSW to progress the construction of a permanent helipad.

Ambulance Service New South Wales – Ambulance NSW have had a number of calls within Kanangra-Boyd National Park. There was discussion with regards to the helipad required for the TOLL helicopters which are larger than those previously used and use tyres rather than skids. The size of the helicopters also results in approximately 3-4 times greater downdraft. It was agreed by the Committee that should the Recreation Ground be unsuitable for use if required by an Ambulance NSW helicopter the alternative sites are the Leagues Ground,

Showground or Cunynghame Oval.

Corrective Services New South Wales – Corrective Services NSW reported that they are

continuing enquiry with RMS with regards to the road closures procedure.

New South Wales State Emergency Service – Oberon SES have a new heavy rescue truck. Since the previous LEMC meeting SES have undertaken a total of 10 jobs within the Oberon area with a total of 138 hours and 3 jobs with a total of 8 hours in the Burraga area.

New South Wales Police Force – Senior Constable Harwood will shortly commence in Oberon

in a relieving capacity.

Essential Energy – nil update

Woodchem – Woodchem reported that the practical exercise, as reported in previous meetings

minutes, was run successfully.

Oberon Council – Council reported that staff has assisted with several motor vehicle accidents within the local government area. Council are progressing the M-Plan with feedback received from Oberon Health Service.

5. GENERAL BUSINESS

The Committee discussed the directions given by those exercising traffic controls during road closures as a result of motor vehicle accidents. Council took on-board to request that traffic management staff are made aware of exact locations of closure to ensure that traffic is detoured appropriately. REMO advised that the Regional M-Plan is being coordinated. The Local M-Plan must be endorsed by December 2017 at the latest. As part of the M-Plan it must be determined which Consequence Management Guides are required. It was agreed that several evacuation centres should be nominated, ensuring that one can accommodate domestic animals as well as larger companion animals such as horses. REMO advised that there is currently an amnesty on common explosives, for anyone wishing to avail of this, contact NSW Police. Each relevant agency agreed to contact John Kanne of Ambulance NSW to arrange a training session on the new Striker stretchers. 6. NEXT MEETING DATE AND MEETING CLOSE.

The next meetings will be held on 14 August 2017 at 2.00pm.

The Meeting closed at 2.50pm.


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12.03 OBERON YOUTH COUNCIL

File: Governance/Meetings/OYC Author: Lynette Safranek, Finance and Community Services Director

Summary Minutes of the Oberon Youth Council Meeting held on 24 May 2017 is submitted for Council’s information and consideration.

Recommendations:

That Council receive the minutes of the Oberon Youth Council Meeting held on 24 May 2017 as information.

Comment

FOLLOWING is the Minutes of the Oberon Youth Council held on 24 May 2017. The following items were discussed at the Oberon Youth Council:

Fund Raising Events for Brooklyn Hotham - the Youth Councillors decided on a Wood Raffle along with runner up prizes as their fundraiser for Brooklyn. The raffle will be drawn, with a sausage sizzle, out the front of IGA on 12 August 2017.

Social Event for second half of 2017 - Youth Councillors discussed their ideas for a Social event but were unable to come to a final decision. The Youth Councillors are going to bring back some more ideas to the June meeting.

Mayfield Gardens Volunteers – the Youth Media Coordinator put forward a suggestion for fundraising after she was approached by a Rotary Club member. The Mayfield Garden Events Manager has invited the OYC to volunteer at events during the autumn and spring seasons to help fundraise. It would be an opportunity for the OYC to raise extra money.

Please refer to attached Minutes for more information. The next meeting will be held on Wednesday 28 June 2017 from 5.30pm.

Notes:

OBERON COUNCIL – OBERON YOUTH COUNCIL – 24 May 2017

Minutes of the Oberon Youth Council held on 24 May 2017

The Meeting was held on 24 May 2017 at the Council Chambers.

The Meeting commenced at 5.30pm.

ATTENDANCELuke McFarlane Youth MayorLisa Safranek Youth Media CoordinatorReace Vavasour Youth CouncillorJennifer Oneil Youth CouncillorPaige Simpson Youth CouncillorJess Maclure Youth CouncillorDean Jones Youth CouncillorDaria Olney Youth CouncillorLydia Moore Youth CouncillorLynette Safranek Finance & Community Services DirectorTamara Greenhalgh Finance & Community Services Trainee

APOLOGIESTyler Stamos Youth CouncillorEmmett Bowman Youth CouncillorKathy Beesley Community Services CoordinatorKathy Sajowitz Oberon Mayor

1. APOLOGIES – see Attendance and Apologies aboveLydia Moore arrived at 6:10pm

2. MINUTES OF THE PREVIOUS MEETING HELD ON 26 APRIL 2017

3. DISCUSSIONa) Fund Raising Events for Brooklyn Hotham

The Youth Council decided on a Wood Raffle along with runner up prizes as theirfundraiser for Brooklyn. The raffle will be drawn, with a sausage sizzle out the front ofIGA on 12th August 2017. The following tasks have been allocated:- Youth Mayor will organise the load of wood- Finance & Community Services staff will organise the trailer- Lisa and Lydia are going to create a flyer for the raffle and bring along to the June

meeting for approval.- Finance & Community Services staff will have the raffle tickets to hand over to Youth

Councillors at the June meeting.- Youth Mayor will coordinate with the fundraising team between now and the June

meeting to walk the main street to request donations for the runner up prizes.b) Social Event for second half of 2017

Youth Councillors discussed their ideas for the Social event but were unable to come to afinal decision. The Youth Councillors are going to bring back some more ideas to theJune meeting. Some suggestions raised at the meeting included:- Movie evenings/showings at the Robert Hooper Community Centre including movie

marathons.- Flip out in Oberon (Finance & Community Services Trainee will ring Flipout to find out

more details prior to June meeting)- Talent Quest/Disco- Hobby Expo- Ice Skating in Oberon.

OBERON COUNCIL – OBERON YOUTH COUNCIL – 24 May 2017

Minutes of the Oberon Youth Council held on 24 May 2017

4. OTHER BUSINESS

The Youth Mayor and several other members had a discussion over the way in which thedecision at last months meeting to sponsor Brooklyn Hotham was made. They feel they were‘pushed’ into a decision and that they weren’t given enough time to decide. They were alsounder the impression that Brooke would be the only sponsorship for 2017. They would likethe opportunity to be able to sponsor more than one youth in the community this year.

Finance & Community Services Director advised the Youth Council that theirrecommendation had been changed following discussions prior to them going to Council inMay, providing fundraising for Brooke until August and giving an opportunity to select asecond recipient at the July meeting, for fundraising during September to December 2017.The Youth Councillors were happy with this and will put forward some recommendations forsponsorship to the July meeting after talking with their family and friends.

Youth Media Coordinator put forward a suggestion for fundraising after she was approachedby a Rotary Club member. The Mayfield Garden Events Manager has invited the OYC tovolunteer at events during the autumn and spring seasons to help fundraise. It would be anopportunity for the OYC to raise extra money.

Finance & Community Services Director discussion:- Some of the delegations that where decided at the last meeting need to be changed as

some members selected more than one group. If members aren’t happy with theirgroup they need to let us know. As Youth Mayor, Luke’s role is to communicate witheach OYC members between meetings and coordinate with each group to ensureeverything is up to date and running smoothly, or if you need Council staff’s support.The groups are now made up of the following:§ Events: Dean Jones, Paige Simpson, Jess Maclure§ Fundraising: Brooklyn Hotham, Reace Vavasour, Daria Olney, Tyler Stamos, Paige

Simpson & Jennifer Oneil.§ Media: Lisa Safranek, Lydia Sinclair

- A quote for the new OYC shirts has been requested. The new shirt suggestion is Blacklong and short sleeve with the Oberon Council logo on the front and the Oberon YouthCouncil in full, in the Youth Council colours on the back. We will look at purchasing toensure they are delivered before the August fundraiser.

- The meetings will not include dinner each month as it is eating into the budget. Therewill continue to be an end of year and mid year dinner for the Youth Councillors.

- The Fun Run for 2018 is hoping to be bigger and better. It is anticipated that there willstill be three courses, (short, medium and long). As it is anticipated that the routes willleave from the Common and take us through Hazelgrove road, over to Lowes MountRoad and back to The Common, weneed RMS traffic management approval 6 monthsin advance. Draft plans will be discussed at the June meeting.

5. NEXT MEETING DATE AND MEETING CLOSE

The next meeting will be held on 28 June 2017 at 5:30pm in the Council chambers.

The meeting closed at 6:18pm


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12.04 HERITAGE COMMITTEE

File: Governance/Meetings/Heritage Committee Author: Gary Wallace, General Manager

Summary Minutes of the Heritage Committee held on 29 May 2017 submitted for Council’s information and consideration.

Recommendation:

That:

1. The Minutes of the Heritage Committee held on 29 May 2017 received as information.

2. Council accept the quote from Mr Gary Waller for $2860.00 to formalise a plan for stabilisation works on the Lindlegreen Pise Barn at O’Connell.

3. Council write to the owner of land at O’Connell regarding the possible purchase by Council of a small portion of land which could become part of a proposed walking trail in the O’Connell Conservation area.

Comment

FOLLOWING is the Minutes of the Heritage Committee held on 29 May 2017 This is a summary of the Committee discussions and outcomes:

Discussion was held on the two quotes received by the Friend of Lindlegreen to prepare a proposed plan of works required to carry out stabilisation work on the Pise Barn at Lindlegreen O’Connell to prevent further deterioration. The Committee preference was for the quote from Mr Gary Waller to be accepted and funded by Council.

OTHR advised the Heritage Committee that had concerns regarding some of the conditions on their proposed licensing agreement with John Holland Rail and was seeking support from Council with a letter to be sent to the State Premier asking for their assistance in getting the matter resolved.

The Heritage committee is keen to establish a walking trail along the O’Connell Conservation Area and a small portion of land is privately owned. The Committee would like Council to approach the owner to see if they would be keen to sell this land.

The next meeting of the Committee will be held on Monday 28 August 2017.

Notes:

OBERON COUNCIL – HERITAGE COMMITTEE

Page 1 of 5

Minutes of the Heritage Committee Meeting held on the 29 May 2017

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 5.00 pm.

ATTENDANCE

Clr Clive McCarthy - Chair Councillor Representative

Ewen Stewart Community Member

Christo Aitken Heritage Advisor

Gary Wallace General Manager

Bob Mills Observer

Chris Guest Alternate National Trust Representative

Jane Nicholl Administration Assistant

Ian Doney Councillor Representative

Graham Williams OTHR Representative

APOLOGIES

Brenda Doney Community Member

Laurie McMahon Community Member

Susan Willis Community Member

Janet Bailey Development Control Admin Officer

Iain McPherson National Trust

Phillipa Gemell-Smith Community Member

1. APOLOGIES – see Attendance and Apologies list above.

2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM PREVIOUS MEETING

GINGKIN PAPERS Philippa has provided Council with a contact for someone that may be able to copy these documents for us and Council are in the process of obtaining a quote and working through the legalities of copyright law. PORTERS RETREAT SIGNAGE Both parties involved in gathering the names for the plaque to be erected at the Porters Retreat Cemetery have agreed and Council is obtaining a quote for these works. OLD SCHOOL BUILDING Ewen advised that he is waiting on a meeting with Paula Behan to devise a plan for the possible restoration of the Mozart School and he will than bring this information back to the Committee. REPORTS LINDLEGREEN

The friends of Lindlegreen had written to Council advising that they are close to finalising a nomination to the State Heritage Register for Lindlegreen. The letter was accompanied by quotes from two heritage specialists to prepare advice on how to carry out the stabilisation of the Pise


Page 2 of 5


Barn. The friends of Lindlegreen would like Council to accept and appoint one of the following specialists. Quotes received were:-

Mr Gary Waller $2860.00

Mr Simon Wiltshier $5500.00 to $6500.00

The Committee was advised that Phil Le Breton a local builder would be happy to assist and supervise the project. Discussions were held on the importance of the Pise Barn and the present state of the deterioration of this structure. Both quotes were discussed with Gary Waller known to handle smaller projects such as this and is a well respected Heritage builder whereas Simon Wiltshire is often involved in much larger projects. Gary advised that Council recognises the importance of the Lindlegreen Barn and that this item needs to be placed on the State Heritage Register to justify seeking support from Council and the community. There was discussion in relation to ways to raise funds and make the community aware of the importance of the Lindlegreen Barn. The friends of Lindlegreen could drive a GO Fund me Page. An application has been lodged with Heritage Near Me in relation to a Heritage Trail using Cob and

Pise Barns as the centrepiece. Christo also has given advice to the friends of Lindlegreen about setting up National Trust deductable appeal and further advised Iain McPherson should be able to assist with this. Recommendation

The Heritage Committee seek approval from Council to accept the quote of $2800-00 from Gary Waller to undertake a plan for the stabilisation and restoration of the Pise Barn at Lindlegreen. PORTERS RETREAT CEMETARY SIGNAGE The plaque has been placed in the road reserve and the sign to be placed in the Porters Retreat cemetery with a list of names of those interred at the private cemetery at “Mary Vale” and “Coot Hill” be completed in the near future. OWNERS MACQUARIE SEEKING SUPPORT REGARDING ACCESS

The owners of Macquarie were seeking support from the Heritage Committee in relation to a modification to Development Application seeking amendment to a condition relating to access. Gary gave the Committee a briefing on the subdivision of Macquarie and the conditions imposed by Bathurst Regional Council on the access and the fact that Oberon Council has little or no control over this condition. He advised that the Modification has been forwarded to Bathurst Regional Council for their consideration. The committee noted the report as information. Action

That the Heritage Committee noted the information provided and wish the applicants good luck with their Modification.


Page 3 of 5


GENERAL BUSINESS

OTHR

Graham Williams advised that OTHR is having some difficulty with securing a licence agreement with John Holland Rail with some of the conditions in this licence being too restrictive. The committee discussed the issues with Graham and agreed to lend their support via Council. Recommendation

The Heritage Committee support OTHR by writing a letter to the Premier stating that they fully support OTHR in their endeavours to secure a licensing agreement with John Holland Rail and acknowledging that there are issues and seeking the support of the State Government in addressing these issues. Raleigh Street Properties - Oberon Bob Mills is concerned that the owners of this property may sell and the house could be demolished. Bob believes it was the first brick building in Oberon and needs to be preserved. Bob will collect all the information on this property and provide a written report to the committee. Planning Proposal to preserve Old Farm Sheds Bob asked about preserving old farm houses and why the house can’t be subdivided off from the rest of the land. Gary has advised that the subdivision for these provisions (concessional lots) has been removed by the State Government and are no longer available. Heritage articles for publication

Ian Doney is looking for any information on heritage items in the Oberon Local Government area that he can put together and hand to Gary for publishing in the Oberon Review newspaper and on Councils’ website. This will help promote our local heritage items to our community and the wider tourist groups and may encourage others to be mindful of our history. Development of a Heritage Trail

Gary has advised that Council has lodged an Expression of Interest with the Office of Environment and Heritage of interest for funding for a Heritage Trail around Pise and Cob Barns. Walking Trail O’Connell Clive noted that some of the land required for a possible walking trail in the O’Connell Conservation area is owned privately and Council should contact the owner seeking their thoughts on the possible sale of this land to Council.


Page 4 of 5


Recommendation

The Heritage Committee requests Council to write to the owner regarding the possible purchase of a small portion of land by Council for a proposed Walking Trail at O’Connell which is located in the O’Connell Conservation Area. SUMMARY OF ACTIONS SUMMARY OF ACTIONS

Activity Responsibility

HERITAGE SIGNS

Liaise with Christo Aitken regarding the progress of the Black Springs Sign – Information provided by Christine Healey-ongoing

Gary and Janet

MACQUARIE

Council to write to the owners of Macquarie noting their concerns regarding their subdivision access to O’Connell road and wishing them well with their Development

Gary and Janet

WALKING TRAIL O’CONNELL

Council to write to the owner of land near the proposed O’Connell Walking trail regarding the possible purchase of a small portion of their land.

Gary and Janet

OTHR

Council to write a letter to the Premier office offering Councils support behind the Licence agreement for OTHR and John Holland Rail and noting there are issues and seeking the support of the State Government in addressing these issues.

Gary and Janet

PORTERS RETREAT –PRIVATE BURIAL GROUNDS

Council to erect a sign at Porters Retreat Cemetery depicting the names of those people interned at the private burial site.

Gary and Janet

TIMBER HERITAGE WALK

The Committee source appropriate early working photos of the OTC - ongoing

Heritage Committee

GINGKIN PAPERS

The owners of the Gingkin Papers have agreed to the Heritage Committee obtaining copy. Staff to contact them to organise.-ongoing

Gary and Janet


Page 5 of 5


LINDLEGREEN

Gary to Liaise with Christo and the Friends of Lindlegreen regarding listing the property on the State Heritage register

Seek support from Council re the acceptance of the quote from Gary Waller of $2860.00 for a plan for the restoration

Gary and Janet

LEP Update

Committee members to provide names and address of places that have a Historical Building and are not currently listed on our LEP

All Committee members

HERITAGE -NEAR ME

Seek approval from Council to lodge an expression of Interest for funding from Heritage near me for a Heritage trail around Pise and Cob Barns.

Heritage Advisor

NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Monday 28 August 2017 commencing at 5.00pm.

The Meeting closed at 6.55pm.


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13. REPORTS FOR DECISION

13.01 DEVELOPMENT APPLICATION 10.2017.39.1 – DEMOLITION OF EXISTING SHED AND CONSTRUCTION OF A NEW SHED

File No: Property/PO49-15 Author: Health and Building Surveyor, Kerry Davison

Summary

A Development Application has been received for the demolition of an existing shed and construction of a new shed at 15 Scotia Avenue, Oberon with particular reference Part C.5.5 – “Building Height Plane” and Part C.6.4 – “Carports and Garages.

Recommendation:

That: 1. Delegation is granted to the General Manager to vary Part C.5.5 – “Building Height Plane” and

Part C.6.4 – “Carports and Garages of its current DCP 2001 associated to Development Application 10.2017.39.1 for the demolition of the existing shed and construction of a new shed at Lot 14 in DP 2364, Section A, being known as 15 Scotia Avenue, Oberon.

2. A division be called in accordance with Section 375A of The Local Government Act 1993.

Comment

FOLLOWING is a copy of proposed plans and associated Statement of Environmental Effects. Development Application 10.2017.39.1 has been received for the demolition of the existing shed and construction of a new shed at 15 Scotia Avenue, Oberon, within the R1 General Residential Zone. The shed is non-compliant in the following areas of the DCP and as such a variation to DCP 2001 is sort in relation to Part C.5.5 and Part C 6.4. Part C.5.5 – “Building Height Plane” associated to Residential Development requires:

“Residential development will not significantly: (a) Increase the overshadowing of adjoining properties; (b) Reduce the level of privacy enjoyed by adjoining properties; or (c) Affect the amenity of the Rural village Obstruct views from adjacent existing buildings, and that the occupants of the building or buildings will enjoy the optimum use of winter sunlight

The proposed shed is located 1.2m from the rear neighbour and 1.0 from the neighbouring western allotment. The Building Height Plane variation is 24% with now overshadowing impact and the privacy of the neighbouring lots not impeded as the new shed has no windows. Part C.6.4 -“Carports and Garages” associated to Residential Development requires:

“The maximum total floor area of garages and/or carports is to be 60m2.”


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The proposed development is a shed with a floor area of 49m2. The property has an existing garage with a floor area of 35m2. The 24m2 non-compliance with the floor area limitation imposed by DCP represents a 40% variance. The applicants have indicated a shed of this size is required for the parking of vehicles and a boat which is not uncommon within the General Residential Zone. The shed is located at the rear of the 1163 square metre lot and the potential impacts on the size of the shed and garage on the adjoining land owners have been considered to be minimal. Neighbour notification has been undertaken to the neighbouring properties. Submissions will close on 19 June 2017. Should any submissions be received resulting from the neighbour notification then a further report will be presented to the July Council Meeting. It is considered that the variation can be supported in this instance.

Notes:


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13.02 DEVELOPMENT APPLICATION 10.2017.44.1 - SHED

File No: Property/PR142-40 Author: Health and Building Surveyor, Kerry Davison

Summary

A Development Application has been received for the construction of a shed at 40 Wilson Drive, Oberon. Variation to Development Control Plan (DCP) 2001 is sought, with particular reference to Part J.7.2.7 – “Ancillary Buildings”.

Recommendation

That: 1. Delegation is granted to the General Manager to vary Part J.7.2.7 – “Ancillary Buildings” of the

Oberon Development Control Plan 2001 associated to Development Application 10.2017.44.1 for the construction of a shed at Lot 24 in DP 785503, 40 Wilson Drive, Oberon.

2. A division be called in accordance with Section 375A of The Local Government Act 1993.

Comment

FOLLOWING is a copy of proposed plans and associated Statement of Environmental Effects. Development Application 10.2017.44.1 has been received for the construction of a shed at 40 Wilson Drive, Oberon, within the R1 General Residential Zone. A variation to DCP 2001 is sort in relation to Part J.7.2.7. Part J.7.2.7 – “Ancillary Buildings” associated to Rural Residential Development requires:

“To discourage the erection of numerous outbuildings on lots. Only two (2) buildings ancillary to dwelling, shall be permitted on each allotment. The ancillary buildings are to have a total aggregate floor area of less than 150m2.”

The proposed shed has a floor area of 216m2 which represent a non-compliance of 44%. The applicant indicated during a site inspection that a shed of this size is required for the parking of vehicles and storage of equipment. The shed is located on a 7.5580 H lot and due to an existing cut and planted buffer the shed will not be visible from the street and the impact on adjoining land owners will be minimal. The applicant also indicated two existing shipping containers on site will be removed at the completion of the shed. The proposed development is considered suitable for the site and it is important to note that Part J.7.2.7 has been varied by Council in the past. Neighbour notification has been undertaken to the neighbouring properties. Submissions close on 30 June 2017. Should any submissions be received resulting from the neighbour notification then a further report will be presented to the July Council Meeting. It is considered that the variation can be supported in this instance.


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13.03 OBERON 2017/18 DRAFT OPERATIONAL PLAN, DELIVERY PLAN, FEES & CHARGES AND RATING STRUCTURE

File No: Governance/Integrated Planning and Reporting/Community Strategic Plan Author: Gary Wallace, General Manager; Lynette Safranek, Finance & Community Services Director; and Chris Schumacher, Works & Engineering Director

Summary The Draft Oberon 2017/18 Operational Plan, Delivery Plan, Fees & Charges, and Rating Structure were placed on formal Public Exhibition from 17 May to 13 June 2017. Community Meetings were held at Black Springs, Burraga, O’Connell and Oberon prior to the public exhibition period. The 2017/18 Draft Operational Plan includes the programs and projects to be undertaken from 1 July 2017 to 30 June 2018. During the exhibition period, Council received ten written submissions.

Recommendation: That: 1. Council adopt the Operational Plan 2017/18 incorporating the changes outlined within the

report and any variation deliberated at the meeting.

2. Council endorse the 2017/18 Fees & Charges per changes indicated in this report.

3. Council adopt the 2017/18 Rating Structure as set out in this Report.

4. Provide all persons who made submission be provided with feedback on their submission.

Comment

The following documents are provided as separate ATTACHMENTS that supplement the report tabled for Council’s consideration: Written Submissions

Operational Plan 2017/18

Delivery Plan

2017/18 Fees & Charges.

Community Consultation meetings were held at the following locations:

Thurs 20 Apr Robert Hooper Community Centre, 7 Fleming Street, Oberon

Wed 26 Apr O’Connell Hotel, 2408 O’Connell Road, O’Connell

Mon 1 May Burraga Sport and Recreation Club, Lloyd Street, Burraga

Wed 3 May Black Springs Community Hall, Dog Rocks Road, Black Springs

Notes were made at each of the scheduled Community Meetings and the following is a summary of the feedback received (no weighting provided).


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SUBMISSION SUMMARY PROPOSED ACTION

Oberon Community Meeting – 20 April 2017 11 community members present

With the Ordinary Rate increase does every rate category increase by 6.9%?

Farmland which would on average have a much higher general valuation the rate will go up disproportionate to residential?

The ordinary rate increase applies to all rate categories i.e. farmland, residential land and commercial land.

Farmland rates are not charged any additional levies or charges. They only receive their farmland rate.

Where will the allocation of the increase from the SRV go? What amount is State Government in the way of state forests contributing? What action is council taking to get reimbursement for the costs for roads heavily used by log trucks? Some private forests have now been purchased by forestry. Paul Toole has said some will pay rates. Is Burraga Road is a State Road?

Council has been lobbying the State Government for many years in relation to the impact of heavy vehicles on local roads. Minister Toole has been to speak to us in relation to these issues. We are currently seeking meeting with forestry via the Minister. Burraga Road is a local road.

Did we receive any extra funding due to extreme weather conditions during last winter?

We received two lots of natural disaster funding to rectify roads due to extreme conditions during last year. Cannot apply for funding until a natural disaster is declared. Money goes to replace funds that have been spent to repair the damage.

Has any allowance been made for the legal funding for the amalgamation?

Council still has an allocation of $40k rolled over. We expect some to come back into the budget, however this is still with the courts.

In the Town Improvement Levy you said there are controls over that. In the list of projects for the Town Improvements I don’t see any listings for any of the outlying villages.

Villages are allocated $5,000 per village compared to $800,000 for the people in Oberon.

What’s happening re the Town Improvement levy for Stratford Downs? We have projects that we need doing. If we are included in the Town Improvement area we have projects that we want done.

Villages they don’t pay the Town Improvement levy. We do give each of the villages an allocation each year for them to spend on a village improvement project. That’s how we channel some money into the village areas.

The villages get as much attention from this council as the town. The Town Improvement levy is paid by the ratepayers in the town. We would be more than happy to expand that to the villages, however they have not indicated a willingness to go down this path.

The whole rating structure is currently under review. We await the outcome of the review.

In relation to the low interest loan for the sewerage works is that funding the 4.95million. Even farmland ratepayers will be indirectly paying for the sewer works in Oberon for the upgrade of the Sewerage Treatment Plant. Wouldn’t it be more equitable to fund it by a Town Improvement Levy?

We are looking at all funding opportunities including looking at additional grant funding. Only in investigation stage, there are multiple options to fund this work.

Suggest this be put into a written submission.


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O’Connell Community Meeting – 26 April 2017 14 community members present

What is the criteria used to decide which unsealed roads you seal? Quite a few residents are concerned with considerable increased volume of traffic in recent years. In particular on Bosworth Falls Road. As someone who wants to make a concrete contribution it would be useful to know how it is worked out where the money is allocated for prioritising sealing money. Want to know what that is and want to put in a big case to seek sealing for Bosworth Falls Road.

What is the total amount of money Council spends each year on roads?

It was noted that roads included in the 2017/18 LIRS program included Moss Grove and Gilmandyke Roads. Gilmandyke has one person living there, same with Moss Grove Road. Is that road to be sealed?

With the gravel roads in O’Connell area how does Council work out how often they are going to be graded.

What does it cost per km to bitumen seal.

Funding for roads is allocated from a number of different sources. The plan for sealing different roads comes from factors such as frequency of maintenance, number of residents, traffic volumes, forestry activity and needs. Our Asset Management Plan (AMP) assists to identify the needs. Council has been catching up with some of the increased population density on some of the roads. There is a new AMP which has hard data indicating road usage which will assist with guiding funding for where roads are sealed. Not quite there yet, however this is what we are working towards. Council has committed to sealing 2km per annum. In the last three years we have achieved over this amount, last year we sealed approximately 5km. There has been an increase in the frequency of maintenance required on Bosworth Falls Road.

Approximately $13 million for maintenance, capital improvements, grants and other subsidies such as Repair Program. Council has utilised the Local Infrastructure Renewal Scheme to reduce its roads infrastructure backlog. This is a three year program.

Whilst some of the roads don’t have a lot of residents there are also logging in some of these areas, where possible we seek a contribution from Forestry. There are no plans to seal Gilmandyke Road. Council is happy to receive feedback from the community and invites written submission.

This year we had a lot of bad weather which did put us behind. We did receive some Natural Disaster Funding for extreme weather. A lot of time we receive calls about road conditions. We don’t always know the condition of all of the minor roads and community feedback is vital. From October to April we complete our capital works and then move into maintenance grading program.

Approx. $65,000/km, also need to consider preparation, road base etc. It depends on the road condition and type of bitumen being laid.


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Find it hard to comment on what has been presented, part of the reason is haven’t got much context for it. Would be helpful to know the way budget plan is being put forward. It would be helpful to understand what is different to previous years. It would be useful to know what did you do last year, what are you proposing to do different next year. E.g. $20k for street tree planting vs $50k for council building maintenance seems unbalanced.

How did you come up with the plans? The document needs to tell the story.

The delivery program is the plan which guides how we spend our money. Due to the merger process we are in a fifth year of a four year plan. We need to develop a new plan. The way we spend our money is based around the future directions identified in the delivery program.

Aside from how we present the information it should be noted we have spent quite a lot on trees over the last few years and nothing on the council building.

Integrated Planning and Reporting makes quite complex. Council does struggle to simplify this.

The budget numbers are an estimate, take the point on board. The $50k for the Council building may end up being $30k or nothing depending on community and councillor feedback. Doesn’t say $20k on street trees is all we spend on street trees. That is part of the TI fund, there may be other funds for this. The TI fund is a levy which is collected in Oberon and must be spent in the Oberon area.

The 6.95% increase in rates, is that an increase on the current percentage?

The person I spoke to was in rates and says it’s not that simple. The 6.95% includes the 1.5% rate pegging limit. So without the SRV it would have been just 1.5% rate peg. Is that correct?

How many people responded to the survey and were ratepayers the only ones who had the opportunity to respond?

The increase is based on the ordinary rate. Council is happy to take the question on notice and provide further information.

The Special Rate Variation was introduced based on fit for the future analysis. We were advised we should look at introducing a Special Rate Variation, we took this advice and put it to our community through community survey and public meetings.

The SRV applies to ratepayers, yes it went out to all ratepayers.

Is it correct that the farming rate is paying a large portion of the SRV? It appears some of the larger land holders in the shire are paying considerably more under the SRV than others, several thousand dollars more.

The ordinary rate is the component of each person’s rate which goes into the bucket of money that we use to deal with the SRV. Every ratepayer pays an addition on their ordinary rate as a component of that. Our rural to residential rate is nearly compatible if you take out the commercial and the industrial areas. I wouldn’t say farmland are paying the majority of the SRV. It is a portion of the ordinary rate that goes into those priority roads. Rates apply to land value so there will be people with large land holdings who pay more than people with smaller holdings. It directly relates to the value of property.


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By levying that rate the Oberon shire farmland rate is getting out of kilter to the neighbouring shire of Bathurst.

It is important to compare apples with apples. There is a disproportional amount of farmland ratepayers to residential ratepayers in Bathurst. We are happy to provide additional information to individual ratepayers who have questions or concerns.

The funds collected from the SRV $182k seals approx. 2.5km of road.

The SRV is used to upgrade and maintain the 8 priority roads. We usually develop projects where possible around multiple sources of funding including Block Grant, Roads to Recovery, LIRS and other funds as well as SRV.

Emergency Services and Fire Levy Insurance premiums used to have an emergency services levy which was paid to the government. The State Government has now moved that away from insurance companies and it will now be collected by Council and it goes direct to the State Government. The offset is anyone who is insured will need to monitor their insurance premium to ensure that they have removed the levy from their insurance. Every ratepayer will now be paying and it goes straight to the state government. We expect to receive quite a lot of feedback and angst from the community. A letter will go out to all ratepayers next week. The letter is on our council website if people want to look at it now. Council already pay a fee to the State Government from the rates 11.5%, the State Government is not taking that off, Council will still be paying the 11.7% levy. Local councils have been trying to fight that but they won’t budge on it.

In your presentation what savings have been found that you may be able to identify. Have you identified any savings in their operational plans? It would be nice if we could see any areas of improvement and efficiencies. How much of the savings are Government grants? Does council have a policy of setting a quantity efficiency through the year, say aim for a 3% saving that then can go into projects?

In a $19.4 million budget there is a surplus, we continue to aim to provide for those savings that you talk about. Zero any grants are conditioned so that they may be fully spent. We are building better roads, through technology advances, better standard of roads will last longer. We look for opportunities to save costs e.g. by winning gravel locally. That’s not something that local government normally provide. We are always looking for efficiencies. We start with a surplus and then we look at dividend and efficiencies. We are a member of the Centroc Group and achieve savings as part of regional projects such as Energy Efficiency, E21 Street Lighting, Fuel, Signage, group contracts drive prices down.


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Is there any way of ensuring that all areas are represented by Councillors.

What is the advantage to the community for reducing the numbers?

As part of our councillor improvement plan we currently have on exhibition a plan to reduce councillor numbers from 9 to 7.

Oberon does not have a Ward system, when looking at a comparison to other group 10 councils we are over represented. As part of our efficiency plan we have put a proposal in place to reduce Councillor numbers. It is currently out for comment and we are seeking community feedback.

Further discussion regarding the request to seal Bosworth Falls Road.

Don’t understand the need to remove trees. If this is a safety issue can’t you reduce the speed limit on the road?

Bosworth Falls Road has a pretty good camber, granite base, lots of culverts. Not too much prep work required. There would be some tree removal required.

Speed limits are an RMS function, it may be possible to reduce the speed limit, however injury and accident stats are what they take into consideration when assessing.

Residents requested an update regarding the request for a Recreation Ground in O’Connell and a public footpath along the Avenue of Trees.

Is there a timeframe?

How much land is required and how did you work out the area you require for that project?

We have a direction to source a reserve or suitable parcel of land for O’Connell. It is within our budget and is being catered for slowly. If the land we need becomes available there is money available to do that. We are looking at a location that is within walking distance from O’Connell School, within the general vicinity of O’Connell. We also have a PAMP which is trying to link the new developments of O’Connell with the O’Connell Village centre, we are looking at options together with RMS. One of the issues is access across the bridge to the School. Its RMS bridge. A copy of the PAMP is on our website. We are committed to try to find a parcel of ground in and around O’Connell.

The area the strategic land around O’Connell based around what we thought we would need to purchase. Based on where land was, how flat, could it be built on etc. We have looked at a number of parcels of land and spent quite a lot of time in negotiations with the Church, which haven’t progressed. There is currently $120k allocated in a fund for the project.

Carlwood Road has been reduced to an 80km speed limit. How did that come about?

Does Council pay for the 80km speed signs on Carlwood Road?

This is unlikely to be policed as there isn’t enough money to be made in fines. How many people requested the review?

We received a request and passed this onto the RMS. They have reduced the speed on the sealed section only.

RMS paid for signage and labour to erect the signs.

Would have to take on notice how many people submitted a request.


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O’Connell school has 90 kids, doesn’t appear to be much room to move around. Over next 10 years, population will increase. Would seem to me you should look at ground for a new school in this area.

It’s a matter for the Education Dept. we are aware and have made representations to Minister Stokes, the schools that were identified for new schools were all metro based.

What is your process for decision making? For example if a signpost is knocked over surely Councillors don’t have input into that. Do you have in place a system where there are minor things can staff make a decision themselves to say go ahead and do that, at what point does it become more formalised. How does that system work?

Congratulate the council, been here 30 years, usually in terms of safety concerns the council responds quite quickly.

The maintenance vote is actioned by staff. We have a budget for these types of things, faded or vandalised signs etc. Unsealed to a bitumen seal road, may need advisory signage, that’s accounted for in the total cost of the upgrade project. When we talk about doing a section of road it includes signposting, line marking etc.

We encourage the community to report issues when they see them.

Discussion was held regarding the current condition of the Lindlegreen Pise Barn. The friends of Lindlegreen are trying to save the barn and need to take immediate action regarding the western wall. This has been going on for a year or more. Christo Aitkin and Jaclyn Burns came to look at the deteriorating wall recently. Christo has put an action plan in place that we need to work our way through. The Friends of Lindlegreen plan to set up a tax deductible fund through the National Trust which can attract donations. Friends of Lindlegreen will provide labour, need to engage an expert to advice on the correct way to repair the wall. Also in the process of applying to Heritage to have the Barn listed. Have also sought help from the Office of Environment and Heritage. . The current owner is on board, happy to do as much work as he can. Looking to Oberon Council to seek assistance with both funding, use of equipment, scaffolding, agro props, backhoe, equipment to dig up soil so we can get to the sub-soil to get the soil to repair the barn.

Council is actively looking at trying to source funds from Office of Environment and Heritage in relation to the heritage trail concept that has been discussed at Heritage Committee. Previously council has spent a lot of money assisting the former owners, they have also been assisted in kind by members of the community. Sounds like the way that is been target is according to Cristo advice. Spending public money on private land is something we need to be mindful of. It is a heritage item, we have tried to assist in getting this listed as a state heritage item. We have village fund contributions that we continue each year that may be able to be accessed. Believe Lindlegreen has previously received money under this fund. Councils heritage fund is also a possible source of funding. Suggest the Friends of Lindlegreen write and council can then look at a report to council via the Heritage Committee to assist with funding.


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Burraga Community Meeting – 1 May 2017 23 community members present

The budget shows $182k will be raised from SRV this year. In the 2015/16 accounts Crowe Horwath said that $260k had been raised under the SRV and your own accounts said $289k (slight discrepancy). If that was raised last year when the SRV was 6.95% where has this year’s amount come from. Council put out a whole lot of roads that the SRV was to be used for.

This year Council would have SRV from last year plus 6.95% this year. You should have close to $500k to spend on roads. Should have the previous year SRV amount plus the new amount this year.

The SRV compounds up, in the documentation it says 34%, but by my calculation it’s a compounding affect it’s near enough a 40% increase – 39.4%. How does that compare to Bathurst, because we compete with Bathurst.

The farmland ratepayers are taking the brunt of the increase. Our property valuations are higher. Maybe we didn’t all realise this at the time. We are now seeing the material effect of this on the farming ratepayers. Realise Oberon council needs extra money to meet the community expectations. The cents in the dollar by 2020 will be up to 0.40 or 0.41. That makes a big impact on what extra rates we are paying. Rural returns are usually around 1 – 2% of the value of the land. What significant savings in expenditure have you also contemplated?

Over last 3 years plant and equipment budget, can you explain what major plant and equipment has been purchased to improve the efficiency of road building?

Request for a breakdown of the plant and equipment that has been purchased.

The total SRV is spent on the eight priority roads. The rate peg and the SRV combined together create the amount.

The SRV from last year was spent last year. We are not accumulating a special fund that we put aside. As we go into 2017/18 $180k is being put aside. The 2016/17 figure is now part of the ordinary rate. IPART have deemed that that funding is part of the ordinary rate.

There is a pie of 100% which the state government says local government can collect as rates, every council has a percentage of what they can set in the pie. 53.56% of the pie is farmland. Total land value 62.5% is farmland but we only rate 53.5%, the rest is spread across other rating categories. Oberon has approx. 3,500 ratepayers. Bathurst has a much larger ratepayer base, their farmland percentage is much lower and their residential is much higher.

There isn’t a list of savings included in the presentation. We need to remember we only raise money to do things for the community; we are not here to make profits every year. Everything we raise is for a particular purpose. Happy to take the question on notice and develop a list.

Every bit of plant we have has been fully utilised. We strive for a good balance of own equipment vs use of contractors. Plant sharing is not a viable option due to the demands of the capital upgrades we do each year, but we do share plant and equipment when we can. In last 18 months we have purchased equipment with 2D levels and better technology, better equipment is key to gaining efficiencies. As part of the Centroc group of councils we have group purchasing initiatives. E21 electricity, re-use of materials where possible, back loading trucks, greater maintenance. Strategically placing equipment where it will be fully utilised.


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At the end of five (5) years (2020) will the rates structure come back?

IPART are currently undertaking a review of the rates structure. We do not know what the outcome of this will be as yet. As it stands at the moment the rate will stay in place at the end of the SRV and revert to increasing by the rate peg limit in future years.

Resident on Bald Ridge Road raised concern about weeds encroaching onto the road. There are certain sections where only one car can pass. Bathurst side is three times the width and is always graded. The Oberon side is very poor, not as good a job and has hardly any reflectors, even the few that are there have been covered by weeds.

Happy to take on notice and inspect the road.

Looking at your financials going forward from 2020, theoretically you will need to apply for an additional SRV in 2020 to survive financially.

I am alarmed as a farmland ratepayer, if you don’t get grant funding then I could be looking at a further SRV.

In 15/16 there was a major blowout in employee costs. This was explained as award increases and payout for termination of a General Manager. If you add those two figures you get $249k. The auditors said the third reason was re-categorisation of staff. Was that $942k? Can I have an explanation of what that $942k was please?

We don’t begrudge people being paid their expenses, being a councillor is a very time consuming, I do note that the expenses have blown out from $12k in 2012 to $149k. I am not saying that’s unreasonable but it’s a huge increase.

We are not able to give you a 10 year forecast that says we will get grant funding; there is no forward guarantee of grant funding. Rather be honest with the community and set a hard, realistic budget which shows realistic picture as we progress each year.

Happy to take the question on notice.

This is due to the way they were reported in the financial statements and we have corrected the line and it will be noted in the financial statements.

Town Improvement fund. In 2015/16 the rates newsletter notice said there is going to be a TI levy but didn’t specify the amount. Council’s website said 3.9% increase. In 16/17 the newsletter didn’t say there was a TI levy. I understand one was levied but was only increased by the rate peg amount. Don’t you think that the town people should have been informed that the TI was still going to be levied?

The information about the TI levy doesn’t go out to all ratepayers as it doesn’t apply to all ratepayers. It was included in the CSP documents and all documents that went on public exhibition. The Rates Newsletter is to advise what rates have been used on in the previous financial year and provide a snapshot of what will be undertaken in the next financial year. That doesn’t take the place of the information that is provided to the community through the community engagement program.

Issue raised in relation to the ability of Council to manage its finances. Suggested that an audit committee should be appointed with representatives from Council and ratepayers.

Oberon Council has an internal audit committee which was formed as a joint venture with Lithgow and Mid-Western Councils.


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Employee benefits and on-costs are shown as $4.9 million. Why for the coming year do you believe they will be below the actuals for 2016/17. The budget in 2016 was 4.576, this is a huge overspend. Why next year how can you justify putting a figure of 4.875. In 2015 it was 5.1. Have you cut staff numbers?

Over the last two years we have been working on a lot of capital projects. For the last two years the employee expenses have not been carried over to the capital expenditure. I am confident that the budget is correct.

Ever since I owned my farm on Arkstone Road, the blackberry sprayers come out and have never got out of the vehicle. This is the first year they have got out of the vehicle and done the job properly.

UMCC – only 8% of Bathurst ratepayers is farmland. Majority of the budget for UMCC is funded by Bathurst. Oberon contribution last year was $97k. Is Oberon actually contributing enough to cover their costs?

This financial year Council’s contribution to UMCC was $169,000

At the Burraga Tip you have to pay, all of Burraga go to Rockley where it’s free. Trunkey Tip is open 24 hrs and it’s also free. They don’t care about the Burraga people coming in. In 2014 it was questioned that a redesign of the tip was asked for due to the residents having to lift bins above their heads. I understand the ramp to put the bins in is still unchanged. We have had a number of issues at Australian United Timber, the business is closed on Sunday, we either have to pay someone on double time to run the garbage to the tip. We have raised this at every community meeting. Ask that something is done to address this issue not just talk about it each year. Wouldn’t it come under your environmental responsibility? A rural resident who may have had a tip out the back paddock to change to a better cleaner environment a step forward is to have a transfer station available. Around the dam area is promoted by Council as a free camping area, the increase in campers brings an increase in rubbish. I know the volunteers have asked for a skip bin, the Council has said no. At the end of a long weekend the garbage is stacked but soon gets spread everywhere. The EPA do have grants available for skip bins and other programs, I would encourage Council to apply for funding.

The way the waste operations work at Burraga at the moment is they are open once per fortnight. In 2011 there was a Council direction to close the transfer stations. Following community feedback this then went to a compromise position of opening fortnightly. Over the last two years we have provided four free tip vouchers for each rate assessment and two free tip days per year. There is no waste rate for rural residents. That is the reason the limited hours are there we have to remove that rubbish to the Oberon facility. One of the options is if they communities want them opened on a more frequent basis it should be done through this process so the Council can debate the pros and cons.


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At the intersection of Burraga/Schumacher’s Road there has been illegal dumping each week. Three weeks in a row at least three garbage bags.

We encourage reporting of any illegal dumping to Council.

It’s apparent that the SRV is pretty unfair, is there any way it can be reversed? If a lot of ratepayers come to them and say they want it reversed then council could take that to IPART couldn’t they?

If that were the case then the community would need to discuss what services they would like removed.

Would Oberon Council be prepared to engage a private company to go through and assess their efficiencies.

Our finances are audited each year. Any efficiencies we make go to other projects for the community.

To address population – if we dropped the size of land so you it would increase population as you can get more ratepayers. I cannot build on my block, it’s totally isolated, roads on each side but you cannot build on it. Maybe it could be looked at closer.

This was something that was included in the 2013 LEP. The LEP needs to be reviewed after 5 years. Then between 5 – 10 years document would need to be revised.

You mention 40% of the shire is State Forest.

Are we getting sufficient Government grants to cater for the roads for Forestry. It is unfair that ratepayers should be putting in the money to maintain these roads.

In relation to getting Forestry to pay rates, I have heard from Forestry that if they are forced to pay rates there will be no money to pay for weed control or fencing.

40% is State Forests and National Parks. State Forests are paying rates on newly acquired land. They don’t pay rates on their previous forest land. We are continuing to lobby for this. The Minister is coming out on 15 May. We are working towards having this issue addressed. We are lobbying quite strongly, we know how important it is for this community. Weed control is high on the list of things we want to discuss with Forestry

There has been an increase in the number of land blocks so that more people can come to Oberon? Has the subdivision occurred?

In the last 10 years how many new residents have come to Oberon? How is Oberon Council going to increase the population so that it can reduce the burden on rural ratepayers.

Yes some land has been subdivided. Development opportunities have been created. We allow for a 2.6% population increase, we are currently not meeting the 2.6% that’s our forecast.

I understand we have had a response back about post code. I think we should still be pushing to have Burraga changed back to the Oberon post code.

Andrew Gee is continuing to push this on our behalf. He has committed to pursue it. We are also looking at the GPS coordinate issue as well.

In 2015 there were a number of roads including Arkstone, Emden Vale Road raised, I went on these recently, and these roads are in major disrepair. It was bought up when the grader goes to Arkstone Road it goes to Isabella and turns around. I was in that area over the long weekend and I actually don’t think council has been there. The volume of traffic that comes through there is higher, I saw no less than a dozen cars on a Sunday. On Emden Vale Road, the new pipes that have gone in are like speed humps. Road washed out, actually affected phone lines on the end of that

Now that our capital works program has concluded there will be opportunity to return to the maintenance issues. In last 6 – 12 months the land slip hasn’t slipped any further. No guarantee that the road won’t subside now that we have installed additional drainage. There is additional funding through the LIRS program for Emden Vale Road and through Roads to Recovery there will be funding for bitumen repair.


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road.


Tourists are using a road that isn’t safe enough to pull a horse float more than 40km per hour. Feed trucks, tourist industry coming out there they come off a beautiful National Park Road onto worse than a goat track. Also ask that signage be erected no through road across Abercrombie River or look at opening that road, there is no access across the river. On Emden Vale Road turn left head towards Francis property the road comes to a dead end. Where the National Park comes out I strongly suggest that signage be erected. The road is in an absolute state of disrepair.

Existing bitumen on that tar has deteriorated quickly by you saying along with RMS that the bigger trucks (B-Doubles) can go down there. Apart from the new section there are sections that there may be guide posts but you can’t see them for biddy bush.

With roadside spraying other targeted programs including serrated tussock were undertaken. During our last discussion with Forestry the Biodiversity Act and trying to control the weeds was raised, it’s an issue for roadsides but also for property owners, particularly neighbouring State Forests.

The Area mentioned where the seal is deteriorating in the gully has only had one coat of seal on that. This year’s funding allocation didn’t get spent. In 17/18 that will be extended and an additional section rehabilitated.

One other safety issues, Mt David Hill to the left, recommend that it gets safety rails on it. Anyone that leaves the road will roll down the hill, it’s very dangerous.

We also have issues where guard rail is needed on Burraga Road, Edith Road. Not discounting that there may be a safety issue there. Will take on notice.

Council did a good job Abercrombie Hill. People are cutting corner second corner, pushing rocks onto the road.

Unfortunately road speed increases with the better road. Will take on notice.

Australian Road and Research have been engaged to undertake a review of the roads. I will take this information to RMS to look at how much money you have to maintain these road networks. As a regional road I believe the volume of traffic on Abercrombie Road may warrant it to move to State Road.

I raised at the Oberon meeting the question of the upgrade of the STP. State Government provided $4.9million. Council has to provide the other half. You have proposed it has to be funded by restricted funds and loan funds. If it goes ahead on that basis what do you envisage the loan amount being? So that together with your existing loans would take our loans to roughly $8.6mill. $2800 per ratepayer.

Funding is not decided yet, will still need further investigation. There are several infrastructure grants, other funding sources that need to be investigated.

The Developer Servicing Plan is also currently on public exhibition. This will take into account future capital investment works


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Black Springs Community Meeting– 3 May 2017 20 community members present

With the increase in rates we have just had valuations redone – in our case gone up by 13%, does that mean that my rates will increase by almost 20% next year? Generally speaking property valuations have gone up not down. What increase have you factored in for land value increase in your budget?

Yes that is correct. The state government have revalued the whole LGA due to the introduction of the Fire and Emergency Services Levy. We received notification that the average across the LGA land values have only increased by 2%.

What productivity dividend have you factored into your budget.

Most are under the roads or the LIRS program. Approx. 90% of all of the income we receive is spent on the roads.

As 54% of rates comes from rural areas. We don’t get garbage, sewerage, water. We don’t have any of those services, we are paying the biggest portion of rates. My road has had a rough surface sign since June last year. We pay more than our share.

Distribution of ordinary rates was set a very long time ago by Council and has been set in regulation. Landholders who receive additional services also pay additional levies such as Town Improvement levy; water and sewer rate.

Mt David Road – not fixed either. There is a rough surface sign that has been in place since last year surface gave way in last year’s snow. Sign still there, road is still rough.

This was noted.

Discussion was held regarding the comparison in rural rates to Bathurst. 8% of Bathurst rates come from rural holdings. We are competing with Bathurst on an open market.

Bathurst has a huge amount of residential ratepayers that subsidise that percentage. We do have a comparison of Bathurst and Oberon rates, also have a comparison of like size councils. Shows how Oberon Council sits within the Group 10 Council comparison.

Request for a breakdown of the major items of plant and equipment purchased over the last three years as per previous request at Burraga meeting.

Is all equipment fully utilised? What split is there between council equipment and contractors?

With the replacement vehicles, are you talking about the works crew vehicles or the staff vehicles?

As an overview we have purchased graders, low loader, utilities, work vehicles, new compactor for the tip, mowers, minor plant, chipper, truck and dog trailer and a sewer jet for unblocking sewer mains.

If plant is not fully utilised we review if it is still required in the fleet. Long term sustainability. This year had one of the largest budgets ever, we had a lot of contractors on hire this year to allow us to complete our capital upgrade program.

All vehicles, we replace depending on how many km and age of vehicle. Work vehicles are normally replaced 80,000km. We also look at what the market is dictating, best resale value, depreciation and minimum changeover.


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With the SRV this year you are raising 6.95%. Don’t thing the figure is correct. I know you said it doesn’t matter all goes into the road budget. Think the figure you should be cumulative including 6.5% from last year and 6.95% should be cumulative. Figure doesn’t make sense it has to be more than $171k. You have to raise more than $260k as this was last years figure. Raise again farmland ratepayers are bearing the brunt of this. Most of us have just received a new valuation. Most of us are paying a higher SRV and our VG has just gone up. The whole problem is our low rate number of properties. We are a small council. So many fixed overheads trying to pay amongst 3500 rate payers. Council figures show after the SRV comes off the rates will be pegged at that rate and go forward from them. Bathurst rates are going up by 9.97% over the next few years, the set rate peg. We have an SRV. As there is a SRV for road building at the end of 2020 I say the rates should go back to before rate peg. Back to 9.94% before the rate pegging.

LIRS fund was a three year program – Mayfield Road was completed ahead of schedule and under budget. Mayfield Road – $200k saving which was re-directed onto Dog Rocks Road. Stage two is the unsealed road infrastructure backlog. Roads to be funded will be included in documents on display. Other savings and efficiencies Fixing Country roads last year. Seal 3.5km on Beaconsfield Road. Original scope of work was to seal 1km, winning gravel locally and other cost savings allowed us to seal an additional 2.5km. A large portion of the budget and any savings are going back into those roads, council has elected to do that based on the fact that its best practice to reduce the infrastructure backlog.

Are there any plans of sealing the Beaconsfield Road through to the crossroads, extend and complete through to Black Springs.

That’s one of the priority roads in the SRV. The funds will be disbursed back through those particular roads – do not have a timeframe set but it is recognised as a priority road.

What’s happening on Tilsbury Road at the moment? Just upgraded, but not sealed?

As part of the LIRS program work is currently being undertaken to remove a lot of the roadside build up, install additional drainage culverts and the road will be re-sheeted shortly. Recognised that it is a heavily utilised agricultural road. Yes at this stage, may be looked at for seal if Council see this as a priority once the upgrade has occurred. Once the road is repaired it will be a decision of Council.

A lot of years ago forestry used to fund council, roadworks etc. understand now they don’t contribute anything to council. Is that true?

That is correct, we continue to advocate every time we get an opportunity. The last land the State Government bought from private forest has kept the rates on that land, look forward to further opportunities for that to occur. Since 2011 MOU hasn’t been in place. It has forced councils to compete for grants such as fixing country roads. Meadows Road is an example, Forestry plan to log there and the road doesn’t really cater for heavy vehicles. We have applied under the fixing country roads for this area. It’s a very competitive funding area. Council is meeting with the Minister and Forestry on 15 May. We continue to push for a new MOU.


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Who determines the speed of the roads around here? Campbells River Road, through the village past the cemetery its 100km. Trucks just floor it. Can’t tell you how many times trucks have nearly ended up in my driveway. Suggest the 80km zone needs to be extended past the Cemetery.

Council receives requests and passes them onto RMS. They are the only authority that can make that determination. Recently Carlwood and Mayfield Roads were reviewed at the request of community. If you can capture some detail it helps. We can forward these matters to police if needed. We can make representations to logging companies if you pass information to council.

If the council is successful in convincing the Minister for Forestry that they should pay rates on forestry land, what would happen to the money that is obtained from Forestry. Would it go into consolidated revenue or would Council make an application to reduce rates as they are receiving a considerable sum from another source.

Happy to take on notice, but would need a MOU in place before any rates changes were to occur. Sure the community would want to see any income from rates from forestry put back into forest affected roads.

Do the RMS authorise the HRV? Maybe they should be accountable and some of the roads should come under their care. Surely you can stop the heavy vehicles from using the roads.

RMS is the consent authority on state roads. Local Governments are authorised through the HRV register to authorise these routes on local roads. If there is a DA before council we can look at a levy for specific routes used for logging. We don’t have that ability for State Forests. No, you cannot stop 19 metre trucks. Money isn’t coming back into roads. B-Doubles are coming in on some specific roads, we have a huge amount of roads that were never built for that type of heavy vehicle.

The council ran a survey of ratepayers, various people were phoned late last year, how were the results of that survey used when it came to setting the budget this year?

The results were used to determine the levels of services, what the community expectations were. Number one was roads, facilities and activities for youth. We are looking at putting more funds into Youth Council. They have a program where they sponsor two local youth per year to assist with their pursuits. They sponsored Tyson James who attained access to the Indigenous Dance Groups in Sydney. His aim is to be a dancer and performer and his family were unable to provide him to the access he needed. OYC did fundraising and council matched dollar for dollar. OYC will now support Brooke Hotham for horse activities. As well as that the OYC are involved at looking at what activities other youth in the community require. There were also points about customer service. Contact with the public that we look at and take on as well. How people find working with council staff, how they find them, improvements in that area. How people feel the council workers are treating them and meeting their needs. We are looking to continue the survey into the future.


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Grass cutting on the side of the road, this summer the grass around Black Springs was only cut once. When the RFS emergency warning went off we weren’t told where the fire was, had no idea where to go and who to get in touch with.

We had additional casual staff hired during summer and had a lot of backlog with mowing due to rain and heat. The emergency warning did alarm a lot of people. It was to warn people in the community to minimise any activity that could create a fire danger in the extreme weather.

It was mentioned at the Oberon meeting about concreting the footpath that’s currently paved, what has been the trigger for that, has someone fallen, sued council?

Council wants to upgrade, beautify the town. The current surface has a porous top, there is flaking where there is no awning cover. It is a program that council will do a section at a time, will be done with a hotmix material then overlay with a metal stencil and paint.

Congratulate council on the job they do, brilliant should be thankful. The black springs community come for a meeting, haven’t had a chance to talk. Few suggestions:

Public notice board – need either out the front of the hall or across in the park.

Water tank for campers (drinking water) – not sure if they have borrowed water from the tank on the hall. Camp ground always full.

When council mow the grounds do they check the toilets near the tennis courts? Need cleaning.

Playground equipment – current equipment dated, and dangerous.

Walking track from Reserve Ave across park needs fixing up. Across the other side where it goes into a dip water lays there and you can’t use it.

Kitchen in the Black Springs Hall

Can Council seal the surface out the front of the RFS Station, people do wheelies etc. in the loose gravel.

Need couple more street lights – the one on corner of Reserve Avenue has been out for about 12 months.

This is on the agenda. We haven’t done it as we are looking at our branding strategy to keep signage consistent across the whole LGA.

We would need to look at how to facilitate water collection. Council tankers are not certified for drinking water. Will investigate options for a second tank on the Black Springs Hall.

Playground equipment is on the list for discussion.

The lock has been removed so the kitchen cannot be locked separately in future. The fire doors are also being addressed.

Chris will speak with RFS re this matter.

We have made a submission to essential energy. There was requested lighting put through, will need to follow up

Earlier this year there was a rally in Black Springs. There wasn’t a lot of signage, coming back from Goulburn that day, lots of cars, no advance warning.

The rally is held in the forestry, they are not permitted to travel on the main roads Happy to take it on notice, any event that uses a public road should have adequate advanced warning signage.


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WRITTEN SUBMISSION SUMMARY PROPOSED ACTION

Are there any opportunities to open the Black Springs Tip more often?

Feedback was farmers have workers who can do a tip run during the week, but it is hard for working families to get there on week days.

It was mentioned at Burraga re the potential for additional use of the tip. It is something that has been raised every year. Council will consider as part of their deliberations. Costs, risk etc. are under investigation. The community have raised that they are interested in having the transfer stations open on a more regular basis. Ask would the community like additional weekend day or alternate with a week day and a weekend.

Chris Francis

Emden Vale Road (refer submission attached for full details)

Works and Engineering Director (WED) in discussion with landowners re drainage onto property – a report will be brought back to Council is additional fund are required outside the draft Operational Plan.

Ron Pearce

Campbells Rivers – weeds blocking river crossing (refer submission attached for full details)

WED to investigate - a report will be brought back to Council if additional funds are required outside the draft Operational Plan.

Ben Wright

Line marking on Burraga Road (refer submission attached for full details)


Ben Chifley Catchment Steering Committee

$10,000 contribution for willow and roadside weed control (refer submission attached for full details)

Council to deliberate on allocation of $8,000 for willow control on road crossings and creeks within the Oberon LGA and $2,000 for roadside spraying as an addition to the draft Operational Plan.

Michelle Collocott

Rezoning within Black Springs to establish a shop (refer submission attached for full details)

Council has commenced this project and a report will be brought back to Council for deliberation. The costs involved in this project will be recouped as part of the sale.

Andrew McKibbon, Roger Hogan, Jacquie Write, Hugh Webb

Oberon Sewer Plant Upgrade Contribution. Propose a Town Improvement Levy be imposed (refer submission attached for full details)

Council has not completed the investigation stage of this project. As mentioned at the community meetings, it continues to look for other sources of funding for this project, e.g. grant funding for this project.

Graham Fletcher

Contribution to cost of running Bathurst Council’s tip at Rockley (refer submission attached for full details)

Council to determine if costs to facilitate additional opening times at Black Springs and Burraga Transfer Stations is to be added to the Draft Operational Plan.


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Lois Gibbons

a. Public Notice Board b. New playground equipment c. Walking track repair d. Installation Water tank at camp ground e. Repair and update BSCH kitchen f. Maintenance of tennis court toilets g. Garbage depot to be open at leave every

Sunday or weekday h. Increased street lighting in village

(refer submission attached for full details)

a. Under investigation as part of branding b. Village Improvement funds allocated c. To be included in maintenance program d. Discussions with Forestry underway e. To be investigated f. To be included in maintenance program g. Being considered as part of Waste

program h. Council will provide a submission to

provider All costs involved in this submission are included in the draft Operational Plan.

Anne Griffin

Bastard Point Road, Gingkin (refer submission attached for full details)


Oberon Health Council

Contribution of $4,705 towards the transfer of the Dental Clinic from Dart Street to the Oberon MPS (refer submission attached for full details)

Council to deliberate if the Dental X-Ray unit can be transferred to the Oberon MPS and other dental equipment to be sold.

The 2017/18 Draft Oberon Operation Plan follows one of Oberon’s largest budget allocations for the Oberon Community. This Operational Plan includes the final year of the LIRS program, continued RMS projects, the commencement of the Sewer Treatment Replacement Program, and the third year of the Special Rate Variation. Projects and Programs anticipated within the 2017/18 financial year are being prepared to reduce infrastructure backlog and improve service delivery to the Oberon Community. DRAFT OPERATIONAL PLAN 2017/18 The draft 2017/18 Operational Plan (OP) forecasts a Net Operating Surplus of $78,203.

A brief outline of income and expenditure included in the draft 2017/18 Operation Plan are provided below.


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1. Rating Structure

A. General fund ordinary rates for 2017/18

The Ordinary Rates for 2017/18 include a 6.95% increase. The 1.5% LG Rate Peg and 5.45% special rate variation are included.

B. Town Improvement (TI) Levy on all rateable properties within the zoned “Oberon Town” area:

A 1.5% increase on the TI Levy for 2017/18 is forecast to raise $453,524, as shown in the table below.

Rating Category 2016/17

2017/18

1.5% Increase

Total 2017-18 Land Value

Adval Rate

Farmland $ 958 $ 14 $ 973 $ 3,327,000 0.000292

Residential $ 274,201 $ 4,113 $278,314 $ 6,009,920 0.046309

Business $ 171,663 $ 2,575 $174,238 $11,912,650 0.014626

$ 446,822 $ 6,702 $453,524 $21,249,570

Rating Category 2016/17 Levy

2017/18

Rate Peg

1.5%

2017/18

SRV 5.45%

2017/18

Anticipated

Rates Revenue

No

AssessmentsLand Value

Cateory

Land Value

%

2017/18

Base

2017/18 Base

Revenue

2017/18 Adval

Revenue

2017/18

Anticipated

Rates Revenue

2017/18

Category

Levy %

2017/18

Adval

Rate

Farming 1,791,033$ 26,865$ 97,611.30$ 1,915,509.79$ 1138 554,260,280$ 63.74% 203$ 231,014$ 1,684,496$ 1,915,510$ 53.57% 0.003039

Residential 632,202$ 9,483$ 34,455.01$ 676,140.04$ 1287 99,057,680$ 11.39% 185$ 238,095$ 438,045$ 676,140$ 18.91% 0.004422

Rural Res 574,805$ 8,622$ 31,326.87$ 614,753.95$ 736 159,543,750$ 18.35% 190$ 139,840$ 474,914$ 614,754$ 17.19% 0.002977

Non Urban 153,769$ 2,307$ 8,380.41$ 164,455.95$ 215 28,739,200$ 3.30% 230$ 49,450$ 115,006$ 164,456$ 4.60% 0.004002

Business 191,688$ 2,875$ 10,447.00$ 205,010.32$ 224 27,998,591$ 3.22% 266$ 59,584$ 145,426$ 205,010$ 5.73% 0.005194

3,343,497$ 50,152$ 182,220.59$ 3,575,870.04$ 3,600 869,599,501$ 100% 717,983$ 2,857,887$ 3,575,870$ 100%


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Below is a list of items to be considered for funding from the Town Improvement Levy using 2016/17 carry over and 2017/18 funds.

- Community Hub (including carry over of $120,000) $220,000

- The Common $100,000

- Oberon Street Paving (including carry over $130,000) $130,000

- Awning Extension Oberon Street (including carry over $70,000) $100,000

- Street Tree Planting $20,000

- Top soiling Recreation and Leagues Ground $30,000

- Bulky/Heavy Items Kerbside Collection $25,000

- Playgrounds $80,000

- Oberon Rugby Leagues Club – Ticket Booth (carry over $10,000) $10,000

- Oberon Rugby Leagues Club – Lighting Tower Upgrades (carry over $30,000)

$30,000

- Council Facility Improvements $50,000

- Bottle Refill Stations $10,000

C. An increase of 1.5% on Waste water (sewerage) service charges will provide the following

charges.

i. $616.80 for all residential properties accessible to the waste water system, consisting of an access charge of $170.40 and a usage charge of $446.40.

ii. An access charge for all non-residential properties accessible to the waste water system,

levied in accordance with the size of the water meter for the respective property, as follows:

Meter Size / Charge ($) 20 mm (¾”) / $159 25 mm (1”) / $249 30 mm (1¼”) / $358 38 mm (1½”) / $575 50 mm (2”) / $998 80 mm (3¼”) / $2,555 100 mm (4”) / $3,992 150 mm (6”) / $8,973

iii. A usage charge of $3.37 per kilolitre for all non-residential properties accessible to the

waste water system, based upon the estimated volume discharged into the waste water system utilising total water consumption figures, together with the SDF (Sewage Discharge Factor) determined for each property.

D. Water service charges:

An access charge of $345 and a consumption charge of $2.92 per kilolitre.

E. Domestic waste management charges:

Vacant Land - $35 per annum A 240 litre bin weekly collection service - $200 per annum.


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F. Non-domestic waste management charges:

A 240 litre bin weekly collection service - $200 per annum.

G. Interest rate charged on overdue rates & charges for 2017/18:

The interest rate is set by the Minister of Local Government and will be charged at the maximum recommended. At the time of this report the rate for 2017/18 had not been set.

2. Local Infrastructure Renewal Scheme (LIRS) Stage 2

Expenditure of Stage 2 Infrastructure Backlog funding has been spread over 3 financial years 2015/16 - $1.2m, 2016/17 $1.2m and 2017/18 - $1.0m. The 2017/18 financial year funding for this program of $1,000,000 is scheduled to be used on the following roads:

Emden Vale Road

Beattie Road

Black Range Road

Bundaleer Road

Connection Road

Cosgrove’s Road

Cranfield Road

Felled Timber Road

Gibbons Road

Gilmandyke Road

Greywacke Road

Hanrahan’s Lane

Howe’s Road

Loch Erin Road

Moss Grove Road

Soldiers Hill Road

Steels Lane

Tilsbury Lane

Tuglow Road

Work for 2017/18 will also include any roads that were not completed during 2016/17. This will be determined as at 30 June 2017 when funds will be carried over into the 2017/18 financial year.

3. Special Rate Variation

In 2014, following community consultation, Council applied to the Independent Pricing and Regulator Tribunal (IPART) for a Special Rate Variation (SRV). IPART approved a cumulative


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34.35% over 5 years between 2015/16 to 2019/20 on the Ordinary Rate only. The SRV for 2017/18 is 6.95% which includes the 1.5% Local Government Rate Peg. During 2016/17 Council raised $171,947 through the Special Rate Variation. The information below explains how Council used these funds during 2016/17, in accordance with the IPART approval. - Provide additional funds to supplement grading on all rural unsealed roads.

Council subsidised the rural roads grading program assist the improvements. The funds assisted with such activities as gravel resheeting, drainage improvement works and widening sections of the road to improve user safety - 15% - $25,792.

- Upgrade and improve heavily utilised rural freight transport routes (Dog Rocks, Lowes

Mount, Hazelgrove, Beaconsfield, Sewells Creek, Campbells River, Burraga and

Abercrombie Roads).

In 2016/17 84% or $144,436 of SRV funding was used for improvements to the priority roads. Dog Rocks and Campbells River roads are well utilised transport routes which were the recipient of road improvement work during the 2016/17 financial year.

- Develop asset based data sets 1% - $1,719

This section of the SRV funding was allocated towards the completion of Council’s Infrastructure Asset Management Plan (IAMP). The draft IAMP will be available with other documents during public exhibition.

During 2017/18 Council is expecting to raise $182,221 SRV funding. This will be incorporated into Councils Operational Plan for the heavily utilised rural freight transport routes improvement. In accordance to the IPART approval, 15% will be used to supplement grading on all rural unsealed roads, 1% on developing asset based data sets, and 84% on the upgrade of heavily utilised rural freight transport routes (Dog Rocks, Lowes Mount, Hazelgrove, Beaconsfield, Sewells Creek, Campbells River, Burraga and Abercrombie Roads).

4. Waste expenditure

4 Tip Vouchers – (4x$11 (per vehicle) x 3771 no. of assessments) = $165,924. However as

part of the collection process it was found that 2,211 vouchers had been used during the

2016/17 financial year making the true value for the scheme $24,321.

2 Free tip days – Approximately 250 trips (per day) x $11 (x2) = $5,500 + (Operators x2 @

$26.11 each x Sunday penalty rates x 8 hours = $835.52 x 2 days = $1,671) totalling

$7,171

Heavy Bulky goods pick up ($25,000 – Town improvement in Oberon only)

Free Recycling Centre – (2 hrs a day from Parks & Gardens – Town maintenance) 2 x 7 x

$25.21 x 48 = $16,941.12

Free Recycling at the Waste Depot

Free Green Waste (previously charged) – $20,000 annually

Transfer Station running costs – Black Springs & Burraga every second weekend - $22,000

Additional transfer station opening days – $22,000

Total running costs for Waste recovery operations (outside Kerbside Contract) $115,433.


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Should Council propose an extra service to the Burraga & Black Springs Villages, the total cost will rise to $137,433. It is recommended that Council look at the current benefits provided in the waste recovery space and provide appropriate recommendations for staff based on the feedback provided during the public exhibition period. It should be noted that staff continue to look at opportunities in the waste space to reduce the impact on both Council and the community.

5. Capital expenditure

ROADS

Urban Local Streets - $120,216

Sealed Local Roads - $142,000

Sealed Rural Roads - $192,000

Unsealed Rural Roads - $500,000

$954,216

Plus carry over from 2016/17

Plant Replacement Program $907,000

Water Annual Capital Upgrades $162,000

Water Treatment Plant Carbon Filter Upgrade $215,000

Water Meter Replacement Program (Including carry over) $100,000

Sewerage Treatment Plant $842,816

6. Section 356 Donations

Council continues to provide extensive donations to community and not for profit groups. Council received applications to the value of $120,682 worth of cash and in-kind assistance for items as the local school annual presentations, sporting groups and other various community requests. The applications were considered by Council at the May 2017 Ordinary Meeting and agreed to provide funding to the value of $90,891. Details of the projects were placed on public exhibition with no comments from submissions. Therefore, Council is asked to approve the following applications for 2017/18:

Community Group Project Amount

Local Schools School Annual Presentations: Black Springs, Oberon High, Oberon Public, O’Connell Public, St Joseph’s

Central ($250 each)

$1,250

Bathurst Harness Racing (Oberon Cup Night)

A late application for sponsorship of the 2018 Oberon Community Cup Night to be held in January 2018.

$500

Black Springs Public School P&C

Purchase of BBQ $500

Country Women’s Association NSW –

Central Western Group Competition for students to be held in May 2018 $100

Burraga Community Village improvements $5,000

Black Springs Community Village improvements $5,000

O'Connell Community List of village improvements $5,000


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Can Assist, Oberon Branch

Financial assistance to Oberon families who are suffering from Cancer

$2,000

LiveBetter (Oberon Community Transport)

In kind assistance of Office space assistance within Oberon Council

$26,000

CHOICE (Churches of Oberon Implementing

Christian Education)

Ongoing Oberon High School initiative held in OHS on school days

$500

Daffodil Fairies Purchase daffodils to be planted in Oberon's parks and open spaces

$1,000

Friends of Oberon Library Inc.

Workshop for Oberon Youth in preparation for the 2018 Waste to Art competition

$500

Neighbourhood Centre Oberon

Furniture for seating area $500

Oberon Community & Farmers Markets

Monthly markets promotion and outdoor seating $500

Oberon District Little Athletics Centre Inc.

Equipment and storage $500

Oberon & District Museum Assistance with Council 2017/18 Rates $500

Oberon Golf Club Fuel $5,000

Oberon Golf Club Water at cost $15,000

OHS - Performing Arts Department

To increase equipment to reduce the current gap in technical department

$500

Oberon Junior Hockey Club

Assist with training fees, hire of tennis centre and cost of storage of equipment

$500

Oberon Junior Rugby League

Support for Girls Junior League Tag competition $500

Oberon Masonic Centre Difference between business & residential rates $544

Oberon Men's Shed Assist with rent and insurance $500

Oberon Netball Club New uniforms for junior and senior teams. $500

Oberon Pony Club For Annual Gymkhana - Oberon Equestrian Club in November 2017

$500

Oberon Public School P&C Association

To provide free lunch for students who arrive at school without adequate food

$500

Oberon Rotary Club Beautification of Rotary Park with trees & landscaping $500

Oberon Senior Hockey Club

Assist with training fees $500

Oberon Senior Rugby League

Support for competition $500

Oberon Show Society In kind assistance during the Oberon Show $5,000

Oberon Showground Trust Sewer charges $1,115

Oberon Tarana Heritage Railway

In Kind assistance with fabrication of the miniature railway line

$5,000

Oberon United Football Club

Sponsorship for 2017 $500


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Oberon United Junior Football Club

New jumpers and presentation costs in September 2017

$500

Oberon Wrap with Love Knitters Group

Knitted blanket squares made for disadvantaged people in Australia and overseas

$150

RSL Sub Branch Memorial Water charges and consumption $374

RSL Sub Branch Memorial/Museum

Difference between business & residential rates $570

St Vincent De Paul Community Christmas Hampers $500

University of Sydney Investigation of Sancho’s Hole and presentation to Council

$2,000

Western Region Academy of Sports

2017/18 Contribution to WRAS for Oberon students $288

Total in-kind and cash donations $90,891

FEES & CHARGES

The 2017/18 Fees & Charges include a 1.3% CPI increase or statutory increase as required. The Swimming Pool and swim program fees remain unchanged. The 2017/18 Fees & Charges is ATTACHED. DELIVERY PLAN

Council has carried over the Delivery Program for a fifth year due to the State Government’s Fit for the Future Process that put Oberon Council in a pending amalgamation with Bathurst Regional Council. The amalgamation was squashed by the new State Leader, Gladys Berejiklian, in February 2017 and Local Government elections will take place in September 2017. Once the new Councillors are voted in, a new Community Strategic Plan will be developed to ensure it is adopted by 1 July 2018. The only new Action to the Delivery Plan is “1.1.8 Develop a Disability Inclusive Action Plan”. This

plan is a requirement of the State Government by 1 July 2017 and is a draft is presented to this meeting under a separate report. INFRASTRUCTURE ASSET MANAGEMENT PLAN (IAMP)

Oberon Council is responsible for an infrastructure asset portfolio comprising roads, footpaths, bridges, sewer network, water supply network, stormwater drainage, buildings and open spaces that have a total replacement value $266,751,000. This Infrastructure Asset Management Plan (IAMP) documents the management, financial, engineering and technical practices to ensure that the level of service required by the community from the infrastructure assets is provided at the lowest long term cost. During 2016 a revaluation was conducted on Council’s assets resulting in an updated total asset replacement value of $264.1 million. Compared to $120.9 million in 2012, the increase is primarily due to the inclusion of new asset classes that were not previously included. The 2016 revaluation has identified a total backlog of all asset classes of $16.6m which represents only 4.39% of the


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$264.1m total replacement value. Whilst our backlog appears to have increased, using TCorp figures from 2012 and current 2016 data it can be seen that Council’s backlog has substantially reduced from 13.3% to 6.03% in roads and bridge infrastructure assets. To achieve and sustain acceptable standards of service, Council’s assets require an annual commitment of funds. These funds provide for regular and responsive maintenance and for timely renewal or replacement of the assets. The provision of adequate financial resources ensures that the assets are appropriately managed and preserved. Demand for new services will be managed through a combination of managing existing assets, upgrading of existing assets and providing new assets to meet demand and demand management. Opportunities for demand management including non-asset solutions will be developed in future revisions of this asset management plan.

Notes:


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13.04 INNOVATION FUND – REQUEST FOR SUPPORT

File No: Governance/Ordinary/June 2017 Author: Lynette Safranek, Finance and Community Services Director

Summary

To advise Council of a request for support from Upper Macquarie County Council for support for an Innovation Fund application.

Recommendation:

That Council provide a letter of support to the Upper Macquarie County Council to lodge an application under the Innovation Fund with the NSW State Government for the use of drone technology to assist in weeds inspections.

Comment

The Innovation Fund worth $4million ($2million in Round 1 and $2million in Round 2) aims to help small councils in regional NSW overcome some of the challenges they face in supporting their communities and maintaining quality local services. One-off grants are available to help councils develop new ideas or innovative ways of working and improve their performance to benefit their local communities. The Innovation Fund has been delivered over 2 rounds. Round 1 (announced in 2016) was not available to Oberon Council given the previous merger proposal with Bathurst Regional Council. Oberon Council meets the requirements to lodge an application under the current Round (being Round 2). Councils can apply individually, up to $150,000 or as a group, up to $400,000. A co-contribution of at least 30% is required which may be in cash or in-kind. Up to 20% can be allocated for project planning and administration. Councils can apply for more than one project. Council currently has applied under the Innovation Fund for a Financial Control Centre. Now Council has been requested to support an application from Upper Macquarie County Council (UMCC) indicating that as a specific purpose council, UMCC, undertakes the function of being the control authority for noxious weeds in the Bathurst, Blayney, Lithgow and Oberon areas. With this function Council must undertake numerous and frequent property inspections. These inspections are time consuming and can pose risks to the staff undertaking the inspections. It is proposed to reduce the amount of time that Council spend on the inspections and at the same time reducing risks to the staff involved in the inspections. This will be done by using Remotely Piloted Aircraft, more commonly known as drones, to assist in the inspection process No contribution is being sought from the partnering councils. UMCC is proposing to contribute $17,200 plus staff time in getting the project up and running. UMCC simply seek Councils endorsement to lodge the application. It is considered that the proposal can be endorsed in its current state. The estimated total cost for the project is $51,700.


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13.05 COMMUNITY WELCOMES RECREATIONAL VEHICLES PROGRAM

File No: S/Governance/Meetings/Ordinary/June 2017 Author: Gillian Salmon, Grants Coordinator

Summary

Council is proposing to apply to the Community Welcomes Recreational Vehicles Program which is an initiative of the Caravan Industry Association of Australia. Participation in this program will entitle Council to two free Oberon Welcomes Recreational Vehicles roadside signs, to be installed at the main entry points to town and a free listing on the Community Welcomes RV website.

Recommendation: That Council approve four RV and Caravan Friendly casual or daytime parking locations for RV vehicles up to 8m in length and caravans in Dart Street Oberon and one site near the Visitor Information Centre in Ross Street.

Comment Council may be familiar with the well established RV Friendly town program which is an initiative of the Campervan and Motorhome Club of Australia. The blue and yellow RV Friendly town signs are a familiar sight for travellers at entry points to many regional towns. Oberon has been ineligible to participate in the RV Friendly program because we do not provide free dump point facilities. The Community Welcomes Recreational Vehicles Program is a new initiative of the Caravan and Camping Industry Association of Australia that does not require the provision of a free dump point. The criteria to participate in this program are:

Council provides long vehicle short term parking within the town/community centre - Council does not need to have parking sites marked out just include sites on the Caravan Industry website and/or on brochures/ town maps available from the Visitor Information Centre.

Council has directional signage to the Visitor Information Centre where visitors can get information about local dump point facilities and caravan parks.

Council does not allow overnight stays in their LGA without sites holding required approvals, i.e. not at the Reef Reserve.

To meet the first of the above criteria it is proposed that Council is asked to approve four RV and Caravan Friendly casual or daytime parking locations for RV vehicles up to 8m in length and caravans in Dart Street Oberon and one site near the Visitor Information Centre in Ross Street. These locations will provide a sustainable, safe and integrated parking system that provides better opportunities for parking for RV travellers and allows them to support local businesses and tourism in Oberon. The provision of short term parking for long vehicles such as Class A (up to 8m) and Class B (up to 6.4m) RV’s, caravans, utilities with a trailer or small trucks within the Oberon CBD area means it is much easier for drivers to access dump points and potable water, medical and pharmacy facilities, post office, banking and general shopping. Drivers of these types of vehicles are more likely to extend their stay in town or stop on their return journey if they know they can park easily.


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13.06 MEETING WITH FORESTRY CORPORATION

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Coordinator, Gary Wallace, General Manager

Summary

A meeting between Council, the Hon Paul Toole, Minister for Lands and Forestry and Racing together with Mr Jason Molkentin, Regional Manager, Forestry Corporation of NSW was held on Monday 15 May 2107. The meeting was attended by Mayor Kathy Sajowitz, Deputy Mayor Kerry Gibbons, Clr Clive McCarthy, General Manager Gary Wallace, Works and Engineering Director, Chris Schumacher and Finance and Community Services Director Lynette Safranek.

Recommendation:

That: 1. Council seek to implement a Memorandum of Understanding with Forestry Corporation to

maintain access to the White Springs Cemetery in perpetuity from Campbells River Road, through the existing Forestry Corporation land.

2. Council write to the Black Springs Progress Association to indicate if they are interested in

supporting the construction phase of the project. 3. Council pursue local contractors to assist with in kind support to complete the construction

project. 4. Council pursue Forestry Corporation for a financial contribution to the installation of an

additional water tank on the Black Springs Hall to facilitate a water supply for users of the picnic area in Black Springs.

5. Council reiterate its concerns over the potential for pine harvesting on Meadows Road and

urge Forestry Corporation to consider upgrade to this road due to proposed harvesting

Comment

Discussion was held as follows:

1. Access to the historic White Springs Cemetery was discussed. Council has previously investigated options to prevent the land locking of White Springs Cemetery by preserving the transferred road reserve. In October 2016 Council resolved to write to Forestry Corporation to seek their approval to create a permanent right of access through Forest land to secure access to the historic cemetery. A Memorandum of Understanding is currently in place between Forestry Corporation and the St Vincent De Paul Catholic Church, Black Springs which includes a provision to enable access for community members to the site via a Forestry Corporation Fire Trail. A copy of the MOU was provided to Jason Molkentin who undertook to follow up the opportunity of partnering with Council to facilitate more permanent access arrangements.

Following the meeting Clr Kerry Gibbons met on site with Ian Christie-Johnston from Forestry Corporation to review the road. Ian Christie Johnson has reviewed access road and verified estimate of gravel (850m3) required to pave the access route identified by Clr Gibbons. Jason Molkentin has confirmed Forestry Corporation is willing to provide 850m3 of gravel to pave the identified road. It is Forestry Corporations expectation that Oberon Council will provide load,


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haul, spread and roll deposited gravel at its own cost. Forestry Corporation is willing to extend the existing MoU.

2. Water issues at the Black Springs Forestry Camping area. Discussion was held regarding

consideration of a partnership arrangement to look at a BBQ area and tank to harvest water off the roof space. While this option was suggested amongst a range of options and is yet to be discounted. Further investigation regarding the possibility of an additional water tank at the Black Springs Community Hall is being undertaken. This would potentially provide a second tank which could provide water for use at the park and ensure water is maintained in a separate tank for use at the hall. Forestry Corporation has indicated it is potentially willing to support Council via a financial contribution based on further investigation of the issue and discussion between the parties.

3. Five year harvesting plan – Jason Molkentin to provide a copy of the five year forward plan

including indicative volumes on freight transport routes. A copy of the current draft plan has been provided with a further refined version to follow.

4. Gravel Quarries – Jason Molkentin undertook to look at what gravel pits are required to

progress Development Approval. Further discussion to be held with Gary Wallace and Chris Schumacher regarding quality of gravel and locations that can best be utilised for joint projects where appropriate.

5. Meadows Road. Discussion was held regarding the current condition of Meadows Road.

Forestry Corporation plan to commence harvesting in this area in the 2018/19 financial year. There is approximately 300 ha of timber to be harvested in the area. The currently identified freight rout is via Meadows Road onto Hazelgrove Road.

Meadows Road has a very narrow pavement and poor sight distances. Council has previously applied for funding under the Fixing Country Roads program for improvements to this road, however the application was unsuccessful. Minister for Forestry and Lands, the Hon Paul Toole MP undertook to provide a letter of support for the next round of grant funding. Forestry Corporation will also provide a letter of support outlining the forestry operations which will utilise this route.

Following the meeting the group undertook an on site inspection of the Meadows Road.

Notes:


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13.07 DISABILITY INCLUSIVE ACTION PLAN

File No: Community Services/DIAP Author: Lynette Safranek, Finance & Community Services Director

Summary Local Government is required by the NSW Disability Inclusion Act 2014 (DIA) to undertake

disability inclusion action planning by 1 July 2017. All Council’s are required to complete a Disability Inclusion Action Plan (DIAP) to be delivered through the Integrated Planning and Reporting (IP&R) framework. This report presents Oberon Council’s DIAP for approval.

Recommendation: That Council approve the Disability Inclusive Action Plan as presented with this report.

Comment

The Disability Inclusive Action Plan (DIAP) is provided as a separate ATTACHMENT.

As discussed in the May Ordinary Meeting, the purpose of the Oberon DIAP is to set out the strategies and actions that Council will deliver to enable people with disability to have greater access to Council information, services and facilities. The purpose of the public exhibition was to enable the community to provide feedback on Council’s draft DIAP. There were no submissions during the exhibition period. Therefore, Council are asked to adopt the DIAP without any changes from the draft version. This DIAP is a live document that will be updated every four years as part of Council’s Community Strategic Plan.

Notes:

http://www5.austlii.edu.au/au/legis/nsw/consol_act/dia2014228/


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13.08 RELATED PARTIES DISCLOSURES POLICY 2220

File No: Governance/Policies Author: Lynette Safranek, Finance and Community Services Director

Summary

Related party relationships are a normal feature of commerce and can affect the profit or loss and financial position of an entity. Related parties may enter into transactions that unrelated parties would not. Therefore, knowledge of an entity’s transactions, outstanding balances (including commitments, and relationships with related parties) may affect assessments of its operations by users of the financial statements. It is important to emphasise that AASB 124 Related Party Disclosures (AASB 124) is not designed to detect and report fraud.

Recommendation:

That Council approve the Related Parties Disclosures Policy 2220.

Comment In accordance with AASB 124, Council is introducing a new policy for Related Parties Disclosures (copy FOLLOWS). Council’s Finance & Community Services Director will maintain a register of all declared and identified related parties for Councillors, General Manager, Directors and Supervisors. Council’s Finance Coordinator will be responsible for identifying Council subsidiaries, associates and joint ventures. Treasury Circular 16-12 dated 21 December 2016 (copy ATTACHED) provides an explanation of related party and key management personnel concept, and related party reporting requirements to be applied by all NSW public sector entities financial statements for financial years beginning on or after 1 July 2016. All entities are required to prepare general purpose financial statements under the Public Finance and Audit Act 1983, including Statutory State Owned Corporations. The definitions are complex and potentially include a broad range of relationships, and should therefore be examined closely in each set of circumstances. In summary, the definition of related party includes:

A person or a close family member of that person who:

o has control, joint control or significant influence over the reporting entity, o is a key management personnel (KMP) of the reporting entity, or o is a KMP of a parent of the reporting entity.

An entity (government or non-government) is related to a reporting entity if it is: o a member of the same group (i.e. parent, subsidiary and fellow subsidiaries) o an associate or joint venture of the reporting entity or of a member of a group of which the

reporting entity is a member o a fellow joint venture of the same third party o a fellow associate of the same third party o a post-employment benefit plan for the benefits of the employees of the reporting entity or

an entity related to the reporting entity o controlled or jointly controlled by a person (or close family member of that person) who:

- has control or joint control of the reporting entity - has significant influence over the reporting entity, or


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- is a KMP of the reporting entity or the parent of the reporting entity. o providing KMP services to the reporting entity, or to the parent of the reporting entity, or is a

member of a group providing such services. Entities are not related parties simply because:

two entities have a common director or KMP

a KMP of one entity has significant influence over the other entity

two joint venturers share joint control of a joint venture

one entity is economically dependent on the other entity.

Close family members of a person are those family members who may be expected to influence, or be influenced by that person in their dealings with the entity. Unless estranged, this includes:

that person’s children and spouse or domestic partner

children of that person’s spouse or domestic partner

dependants of that person, or that person’s spouse or domestic partner. The following are examples of transactions that are required to be disclosed if they are transacted with a related party:

Purchase or sale of goods

Purchase or sale or property and other assets

Rendering or receiving services

Leases

Quotations and/or tenders

Commitments

Settlements of liabilities on behalf of Council or by Council on behalf of the related party

Grants and subsidy payments made to associated entities of Council

Non-monetary transactions

Compensation made to key management personnel and their close family members. A review of KMP and their related parties will be completed prior to 5 July each year. Whereby the identified KMP will be required to complete the Related Party Declaration and return this to Council’s Finance Coordinator by 31 July. The method of identifying the close family members and associated entities of KMP will be by KMP self-assessment. KMP are responsible for keeping the Finance Coordinator updated when any changes to those related parties occur outside of those times. Particular events, such as a change in Councillors, General Manager, Directors, or Supervisors will trigger a review of Council’s related partied immediately following such an event.

Policy 2220 – Related Parties Disclosures

Page 1 of 4

Related Parties Disclosures

1. Intent of Policy

The objective of this policy is to establish guidelines for an effective internal reporting systemwhich encourages and facilitates the reporting of disclosures in regards to corruption,maladministration and serious and substantial waste.

This policy is designed to complement normal communication channels between supervisorsand staff. Staff are encouraged to continue to raise appropriate matters at any time with theirsupervisors, but as an alternative have the option of making a protected disclosure inaccordance with this policy.

2. Scope of Policy

This policy applies to the General Manager, Mayor, Councillors, Directors and Supervisors ofOberon Council.

3. Definitions

Related PartiesA person or entity that is related to the entity that is preparing its financial statements i.e. arelated party is party that exhibits control or joint control, or significant influence over thereporting entity or key management personnel of the reporting entity.

Related Party TransactionsA related party transaction is a transfer of resources, services or obligations between areporting entity and a related party, regardless of whether a price is charged.

Key Management Personnel (KMP)Key management personnel are those persons having authority and responsibility forplanning, directing and controlling the activities of the entity, directly or indirectly. Council’sKMP would include the Mayor, Councillors, General Manager, Directors and Supervisors.

Close Family MembersClose family members are people who can be expected to influence or be influenced by keymanagement personnel and include that persons children and spouse or domestic partner;children of that persons spouse or domestic partner; and dependants of that person or thatpersons spouse or domestic partner.

KMP CompensationCompensation includes all employee benefits (as defined in AASB 119 Employee Benefits)and include all forms of consideration paid, payable or provided by the entity, or on behalf ofthe entity, in exchange for services rendered to the entity. They include short term


Page 2 of 4

employment benefits e.g. wages etc.; post employment benefits e.g. pensions; other longterm benefits e.g. long service leave; and termination benefits.Arm’s length transactionA transaction between two related parties that is conducted as if they were unrelated, so thatthere is no question of conflict if interest.

ControlIs the power to govern the financial and operating policies of an entity so as to obtainbenefits from its activities.

Joint ControlIs the contractually agreed sharing of control over an economic activity.

Significant influenceIs the power to participate in the financial and operating policy decisions of an entity, but isnot control over those policies. Significant influence may be gained by share ownership,statue or agreement.

Responsible Accounting OfficerA position of Council that has legislative responsibilities under the Local Government(General) Regulation 2005.

Material transactionTransactions assessed as material based on some or all of the following criteria

· Significance in terms of size· Carried out on non-marker terms· Outside normal day to day business operations· Disclosed to regulatory or supervisory authorities· Reported to senior management.

4. Guidelines

The Public Interest Disclosures Act aims to encourage and facilitate disclosure in the publicinterest by enhancing and augmenting established procedures for making disclosures,protecting persons from reprisals that might otherwise be inflicted on them because of thesedisclosures, and providing for those disclosures to be properly investigated and dealt with.

Oberon Council is committed to the objectives of the Public Interest Disclosures Act 1994and encourages the disclosure of instances of corrupt conduct, maladministration or seriousand substantial waste.

This Policy establishes guidelines for the reporting and management of protecteddisclosures in accordance with the Public Interest Disclosures Act 1994.

4.1 Obligation to ReportAll Councillors, General Manager, Directors and Supervisors have an obligation underCouncil’s Code of Conduct to:· Fulfil their statutory duty, to act honestly and exercise a reasonable degree of care

and diligence· Identify and resolve situations which involve a conflict of interest or improper use

of their position· Act in a way which enhances public confidence in the system of local Government


Page 3 of 4

· Report instances of corruption, maladministration and serious and substantialwaste.

4.2 What disclosures are protected under the Act?To be protected under the Act, a disclosure must show or tend to show corruptconduct, maladministration or serious and substantial waste of public money. It mustbe more than a mere allegation without substantiation and must include evidence thatif substantiated would amount to eh alleged conduct.

To be protected the disclosure must be made voluntarily to a person or authoritynominated in this policy.

4.3 What disclosures are not protected?A disclosure is not protected under the Act if it is made by a public official in theexercise of a duty imposed by or under an Act. Protection is also not available fordisclosures which:· Are made frivolously or vexatiously,· Primarily question the merits of government policy, or· Are made solely or substantially with the motive of avoiding dismissal or other

disciplinary action.

It is an offence to wilfully make a false or misleading statement when making adisclosure.

4.3 Disclosures to journalist or Member of ParliamentIn very limited circumstances disclosures made to journalists or a Member ofParliament will be protected if:· The person making the disclosure to a journalist or member of Parliament must

have already made substantially the same disclosure through the internalreporting system or to the General Manager or an investigating authority inaccordance with the Act,

· The investigating authority, council, staff or public official to whom the matter wasoriginally referred has:i. Decided not to investigate the matter, orii. Decided to investigate the matter but not completed the investigation within

six months of the original disclosure, oriii. Investigated the matter but not recommended any action in respect of the

matter, oriv. Failed to notify the person making the disclosure, within six months of the

disclosure, of whether the matter is to be investigated.· The responsible officer must have reasonable grounds for believing that the

disclosure is substantially true.

5. Examples of Transactions

The following are examples of transactions that are required to be disclosed if they aretransacted with a related party:· Purchase or sale of goods· Purchase or sale or property and other assets· Rendering or receiving services· Leases· Quotations and/or tenders· Commitments


Page 4 of 4

· Settlements of liabilities on behalf of Council or by Council on behalf of the relatedparty

· Grants and subsidy payments made to associated entities of Council· Non-monetary transactions· Compensation made to key management personnel and their close family members.

6. Review of Related Party Declarations

A review of KMP and their related parties will be completed prior to 5 July each year.Whereby the identified KMP will be required to complete the Related Party Declaration andreturn this to Council’s Finance Coordinator by 31 July.

The method of identifying the close family members and associated entities of KMP will beby KMP self-assessment. KMP are responsible for keeping the Finance Coordinator updatedwhen any changes to those related parties occur outside of those times.

Particular events, such as a change in Councillors, General Manager, Directors, orSupervisors will trigger a review of Council’s related partied immediately following such anevent.

Council’s Finance Coordinator will be responsible for identifying Council subsidiaries,associates and joint ventures. Council’s Finance staff will maintain a register of all declaredand identified related parties.

7. Policy Review

This Policy shall be reviewed annually to ensure that it meets the object of the legislation,and facilitates the making of disclosures under the Act.

8. Related Legislative and Regulatory Requirements

NSW Local Government ActAccounting Standard AASB 124 Related Party DisclosuresAccounting Standard AASB 10 Consolidated Financial StatementsAccounting Standard AASB 11 Joint ArrangementsPrivacy and Personal Information Protection Act 1998 (PPIPA)Government Information (Public Access) Act 2009 (GIPA Act)

Approving Authority Oberon CouncilContact Finance & Community Services DirectorApproval Ordinary Meeting 20 June 2017: Item #,

Minute #Revision Date June 2018Issue Date to Staff June 2017

PRIVATE & CONFIDENTIAL

RELATED PARTY DECLARATIONBY KEY MANAGEMENT PERSONNEL (KMP)

Name of Key Management Personnel:

Position of KMP:

I, , declare that the above list includes all my close family

members and the entities controlled, or jointly controlled, by myself or my close family members. I

make this declaration after reading Council’s Policy 2220 which details the meaning of the words

“close family members” and “ entities controlled, or jointly controlled, by myself or my close family

members”.

Declared at

Signature of KMP:

Date:

The information on this form is being collected to allow Oberon Council to process your application and/or carryout its statutory obligations. All information collected will be held by Council and will only be used for thepurpose for which it was collected. An individual may view their personal information and may correct anyerrors.

List details of known close family members, entities that are controlled/jointly controlled by KMP andentities that are controlled/jointly controlled by the close family members of KMP.

Name of Person or entity Relationship


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14. REPORTS FOR INFORMATION

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, General Manager

Summary

This report item summaries the main activity by the General Manager since the May Council Meeting. Items including Human Resources and Workplace Health & Safety, Community Activity, Regional Issues, Executive Management Team Meetings, and planned activities.

Recommendation:


Commentary

1. PLANNED ACTIVITY FOR JUNE and JULY COUNCIL OPERATION AND DELIVERY PLAN REVIEWS – Exhibition of Councils draft Operational Plan and Delivery Program has now been completed for Council consideration at the June Ordinary Meeting. From the resolution work will again start on delivering on the Projects and Programs outlined within the document. LEGAL ACTION – On Wednesday 7 June 2017 Ms Fiona Sinclair, our legal representative appeared before the Registrar in relation to our current Appeal. At the hearing, the Registrar indicated that in his view there was no utility in our filing an Amended Appeal and he encouraged the parties mediate the dispute as to costs (although he did not have power to direct the parties to attend mediation). Mr O’Brien appearing on behalf of the Government, advised that he did not have instructions to mediate. As a result we have provided information to the Government as to our opinion. A call over has been earmarked for 17 July 2017. RESTART NSW – REGIONAL GROWTH ENVIRONMENT AND TOURISM PROGRAM was announced on Monday 6 March 2017. This fund is targeting environment and tourism projects of regional significance and is expected to deliver regional economic, tourism, environmental and social benefits. There is a minimum funding threshold of $500,000 but no maximum. Currently two projects are being earmarked for interest. Those being the Tablelands Way project and a walking/bike track around Lake Oberon. LAND SALES – Three sales for blocks of land in Edith Road have been finalised. Interest in the Dudley Street land continues. Further interest has been received in relation to the remaining land with in Councils Industrial Estate Both small and large allotments are being considered however it is becoming ever important to finalise the infrastructure for the development. Programmed works will be initiated in the coming weeks. The auction of the Hathaway building is approaching with an Auction date on 22 June confirmed. The auction will be held at the Oberon RSL Club. 2. ACTIONING COUNCIL DECISIONS

Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager.


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Minute Number Summary/Progress

20 December 2016 ORDINARY COUNCIL MEETING

19 201216

Skoda And Tatra Museum – Request For Assistance

1. Council defer a decision in relation to the request and have an onsite meeting to evaluate its possible support for this project.

2. Council continue to support and assist the Skoda & Tatra Museum though ongoing grant applications for the development.

Inspection to be held on 15 Feb 2017

Finalisation of lease documentation still awaiting Matter ongoing

56 201216

Legal Challenge Update

1. Lodge an appeal in the NSW Supreme Court of Appeal in relation to the merger proposal.

2. Provide an additional allocation of $40,000 to its current legal appeal fund from General Revenue to cover the costs of an appeal.

3. Resolve that the expenditure is required and warranted to enable Council to exercise its legitimate right to appeal.

Matter ongoing

21 February 2017 ORDINARY COUNCIL MEETING

30 210217 That Council delegate Authority to the Mayor and Acting General Manager to place Hathaway Cottage for auction in accordance with the report submitted for discussion.

Auction to be held 22 June 2017. Matter Ongoing

2 May 2017 WORKS COMMITTEE MEETING

08 020517 That Council allocate funding from Town Improvement funds to facilitate a conduit under Blenheim Avenue.

Meeting with residents held 8 May 2017. Information from landowners to be supplied to Council so as correspondence can be had with power authority.

Matter ongoing

10 020517 That Council indicate their interest in pursuing a report in relation to the identified land.

Report to be tabled to future meeting

Matter has been forwarded to agent who will contact Council in near future Matter ongoing

16 May 2017 ORDINARY COUNCIL MEETING

05 160517

Feasibility of a Cycleway/Walking Track Around Lake Oberon

That a working party be formed consisting of community members Lex Azzopardi, Chris Duff, Peter Low and Don Capel and council representatives to facilitate some preliminary work on the project for information.

Working party formed Matter closed

33 160517 That Council engage Blackadder Associates for the purposes of conducting Councillor Training for Performance Review Panel and development and ongoing Performance Reviews for the General Manager as per quote.

Councillor training scheduled 28 June Matter closed

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator.


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3. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS (MAY/JUNE 2017)

The following is a summary of meetings attended by the General Manager. 10 May General Managers and Mayors Lithgow, Upper Lachlan and Mid-Western Councils re

Tablelands Way

10 May Oberon Business and Tourism Association Meeting

11 May Brian Harman

11 May Chifley Local Area Command Community Engagement Visit

11 May Meeting re Pine Hill Quarry

12 May Chris Thatcher re potential security upgrades

12 May Burraga Sport and Recreation Club re grant to install toilet/shower facilities

15 May Paul Toole MP and Jason Molkentin Forestry Corporation re Forestry Matters

16 May Workshop with OBTA and Mayfield Garden re potential advertising

16 May John Deren with Mayor Kathy Sajowitz

16 May Ordinary Council Meeting

17 May Premier Gladys Berejiklian visit to Central West region

18 May The Hon Paul Green visit to Central West region

18 May Kylie Ledger – Startleart re Tablelands Way and other promotional material

18 May Paul Crennan

18 May Borg presentation to Council regarding Particleboard Expansion Project

23 May Stephen Harper Suez re Cardboard Recycling

23 May Mike and Cath Biddle re possible land in O’Connell for recreation ground

24 May Peter King update re council appeal

24 May Centroc Board Dinner

25 May Centroc Board Meeting – Parliament House, Sydney

26 May Chris McEwen

26 May Zac Rowlandson re Quarry Development

27 May Janette Davie re Branding Strategy

29 May Meeting with OBTA representatives re proposal to advertise in Central West Lifestyle Magazine

29 May Heritage Committee Meeting

30 May Staff meetings

31 May Meeting with Hamish Keith, Mayfield Garden re proposed advertising in Central West Lifestyle Magazine

31 May Webinar - Land Management and Biodiversity Conservation Reforms

1 Jun Lake Oberon Cycling Trail Working Party Meeting

1 Jun Marjorie Armstrong re Cemetery Committee

2 Jun National Reconciliation Week Event – Oberon High School

5 Jun People at Work Management Feedback Session

5 Jun Staff Feedback Session – People at Work Survey

5 Jun Chifley Local Area Command Community Safety Precinct Committee Meeting – Lithgow

6 Jun Garrick Hawkins and Amy Collins re Quarry Development

6 Jun Staff Feedback Session - People at Work Survey

6 Jun Extraordinary Council Meeting

6 Jun Councillor Information Session – People at Work Survey


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7 Jun Central NSW Tourism Norm Mann and Lisa Ditchfield

7 Jun Daryl Lawrence – Crown Lands update on current matters

7 Jun Bob and Sally Parrington re Jenolan Caravan Park

7 Jun Natalie Forsythe, Dept. Premier and Cabinet and Grant Leslie, consultant - Balmoral Group

8 Jun United Services Union update

8 Jun RMS Bi-annual Meeting

9 Jun Visit to Bathurst re Spatial Services for Lake Oberon Cycling Trail Project

9 Jun Waste 2 Art Exhibition Opening and Awards Presentation

13 Jun Elaine Boxer and Tina Slattery Oberon Health Council re Dental Chair

13 Jun Councillor Informal Briefing Session 4. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE

ACTIVITIES & MEETINGS Council Page in the Oberon Review was prepared each week during May with advertising and information. This included the Mayoral Column, Road Works updates and Library News. Articles included – Chifley Local Area Command Community Engagement, E Marketing Workshops, Public Exhibition – Developer Servicing Plans, Council Meetings May 2017, Positions Vacant Planning and Development Director, Planning Manager and IT/GIS Coordinator, Proposal to reduce Councillor numbers, Tender Oberon Community Hub, Determinations April 2017 and Public Exhibition of the Draft Delivery Program and Operational Plan. Council Website and Council Facebook Page updated with media releases and relevant articles. “Good News Week” newsletter was issued to councillors and staff on 5, 12, 18 and 26 May 2017. Visitor Statistics – May 2017 Domestic 1422 International 54 Total 1476 Major Tourism Requests

May 2017

Mushrooms 597

Mayfield Garden 116

Fossicking 69

Jenolan Caves 56

Accommodation (incl. camping) 86

Events held during May included: 5 – 7 May Autumn Yoga Retreat Mayfield Garden, 530 Mayfield Road, Oberon

6 May Oberon Community and Farmers Markets, Oberon Show Ground

6 May FOOLS Recycled Book Sale, Oberon Show Grounds

12 May Feisty Fabulous & Fifty+ Author talk at Oberon Library


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12 May Variety Concert staged by Oberon rotary and James Baxter family at the Oberon High School – all proceeds to assist with the new car for James appeal

13 May Central West handmade and Artist Markets Mayfield Garden, Oberon

14 May Mothers Day at Mayfield Garden, 530 Mayfield Road, Oberon

17 May Oberon Community Transport - Bus Trip to Mount Victoria Flicks

19 May Blues Brothers Rebooted, Oberon RSL Club

20 May Hampton Public School Trivia Night, Hampton Halfway Hotel

21 May High Tea Buddens Rockley Bank Tea Rooms, Rockley

24 May National Simultaneous Storytime Oberon Library

25 May Oberon’s Biggest Morning Tea Robert Hooper Community Centre, Oberon

25 May E-Marketing Workshops Robert Hooper Community Centre, Oberon

27 May Trivia Night, Uniting Church Hall

Upcoming Events: 16 June Australia's all-time number one hit maker Rob E.G Robie Porter at the Oberon RSL

Club, starts at 8.30pm, $28

17 June Mutton Falls Function Centre Pop Up Restaurant Winter Warmer Feast. Join us for a fun filled night in our 100 year old barn. Music by Brooke Webb. $55pp

17 June Auditions! Farmer and Farmer’s Hand wanted to audition for a short film shooting in the region on 8 July. Interested participants should meet at the Community Centre between 1-4pm.

23 June Oberon High School P&C Bingo Night at the Oberon RSL at 6:30 pm.

23 June Winter Workshops at Mayfield. 11am-3pm. Bonzai, Buxus & Blues, with Trent Cash and Banjo. Local guitarist Trent Cash will provide the soundtrack as our in-house buxus and bonsai aficionado Banjo runs you through how to create and preserve bonsai. Rock-star style sliders, craft and ales and local wine will be served.

24 June Mortimers of Orange Wicked Wines. Wine Tasting Evening at the Tarana Pub 6pm

30 June Winter Workshops at Mayfield. Sketch and Sip led by Meg Allan. Contemporary local artist Meg Allan will lead an imaginative afternoon bringing it back to basics. Be inspired by walking through Mayfield's Water Garden and capture what you see on paper, all with a modern twist. You might be surprised by your talent....

Visitor Information Centre staff attended an accommodation forum and famil held at Mayfield Garden on Tuesday 13 June 2017. Mayfield provided information about the changes that have occurred at Mayfield, future planned events and opportunities for accommodation providers to partner with Mayfield. Ian Redpath from Bathurst Tours entered into discussion with accommodation providers about the possibility of running bus tours from Oberon, Bathurst and Lithgow, an exciting opportunity which aims to increase overnight stays in the region. Mayfield are currently re-designing their website and plan to have links to accommodation providers via the Visitor Information Centre website. Mayfield have focused a lot of their marketing around social media and are receiving great reach via this medium. Mothers Day weekend with markets at Mayfield Garden proved very popular. May still brought many more mushroom hunters with plenty of visitors still finding fresh mushrooms. We are at the end of the Mushroom season with the onset of cooler weather and consecutive frosts, including a minus 8 on Monday 8 May! A U3A trip was held on Monday 1 May where plenty of Saffron Milkcaps and Slippery Jacks were gathered out in the forest near Shooters Hill and then taken back to the Golf Club kitchen to try out various delicious recipes!


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Central NSW Tourism Chair Norm Mann and Executive Officer Lisa Ditchfield met with Mayor Kathy Sajowitz, General Manager Gary Wallace and Executive Coodinator Sharon Swannell to provide an update regarding the future direction of Central NSW Tourism. At the Centroc Board Meeting held on 25 May the board resolved to adopt in principal the recommendations that had been provided by the board of CNSWT, and supported the adoption by Centroc of the function of regional tourism. Stakeholder meetings will be held with member Councils in the near future to establish Regional Tourism Priorities (Destination Management Plan), core marketing function for the new organisation as well as grant funding opportunities.

Notes:


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14.02 MONTHLY ACTIVITY REPORT –PLANNING & DEVELOPMENT DEPT.

File No: Governance/Meetings/Ordinary Author: Gary Wallace, General Manager

Summary

This report item summaries the main activity in the Planning and Development Department since the May Council Meeting.

Recommendation:


Commentary

1. PLANNED ACTIVITY FOR JUNE and JULY

COMPLIANCE – work continues to investigate compliance issues in development assessment and building control. Staff continue to monitor approvals to ascertain their compliance with conditions of consent. Currently staff have been dealing with building, animal and stock and dog matters. PLANNING & DEVELOPMENT POSITIONS – with the appointment of a new General Manager the position within the Planning & Development Department exists for a new Director. The position has now been advertised with interviews in the coming weeks. STRATEGIC PLANNING – Work continues on finalising several strategic Planning initiatives that have been supported by Council. The review of permissible use relating to Function Centres has now been approved by Parliamentary Counsel and will be gazetted imminently. The review of zonings for our Recreational areas continues to progress. 2. ACTIONING COUNCIL DECISIONS

Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager. Minute Number Action Taken

30160413 Waste Less Recycle More

Councillor Workshop held 9/12/14. Recycling Area established September 2015 Draft Waste Strategy developed

Matter Ongoing

06 151215 Notice of Motion

Parkland in Glyndwr Avenue. Amendment to the LEP required. Gateway lodged and supported by Council

Matter Ongoing


16 170516 Planning Proposal Function Centre

1. Council support the planning proposal in principle to amend the Oberon Local Environmental Plan 2013 and add “function centre” as a permitted use in the RU1 Primary Production zone for the entire Oberon Council area,

2. Decline the request to amend the Oberon Local Environmental Plan 2013 to enable a function centre as an

additional permitted use on Lot 10 DP 1153955 (397 Mutton


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Falls Road, Tarana) and refund the applicant’s fees, 3. Authorise the Acting General Manager to prepare a planning

proposal in relation to the above amendment, and 4. Authorise the Acting General Manager to submit the above

planning proposal to the Department of Planning and Environment requesting Gateway Determination in accordance with the requirements of Section 56 of the Environmental Planning and Assessment Act 1979.

Exhibition of the gateway is expected between March and April. Report to Council April to finalise the Gateway Approval. PC opinion approved. Matter closed


28 201216 Planning Proposal – RE1 & RE2 Public Recreation Zones

1. Council support the planning proposal in principle to amend the Oberon Local Environmental Plan 2013 to incorporate

the RE1 Public Recreation Zone into the plan and identify permissible compatible land uses, excluding the Oberon Rugby League Ground (site 6),

2. As part of the proposal to include the RE1 Public Recreation zone, that Council seek to rezone identified public recreation, open space and parkland areas to the RE1 Public Recreation zone,

3. Council support the planning proposal in principle to amend the Oberon Local Environmental Plan 2013 to incorporate the RE2 Private Recreation Zone into the plan and identify permissible compatible land uses,

4. Council authorise the Acting General Manager to submit the attached planning proposal to the Department of Planning and Environment requesting Gateway Determination in accordance with the requirements of section 56 of the Environmental Planning and Assessment Act 1979, and

5. Council receive a further report on the outcomes of the planning proposal following the mandatory public exhibition period and prior to final authorisation.

Gateway forwarded to State Matter ongoing


19 160517 Development Application 10.2017.17.1 - Shed

Delegation is granted to the General Manager to vary Part C.6.4 – “Carports and Garages” of the Oberon Development Control Plan 2001 associated to Development Application 10.2017.17.1 for the construction of a shed at Lot 4 in DP 1210474, 4 Blenheim Avenue, Oberon. Application approved Matter closed

20 160517 Development Application 10.2017.19.1- Dwelling

Delegation is granted to the General Manager to vary Covenant No 2(a) of DP1224059 – “Restriction on Use of Land” associated to Development Application 10.2017.19.1 for the construction of a dwelling at Lot 4 in DP 1224059, being known as 3397 O’Connell Road, O’Connell. Application approved Matter closed

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis.


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If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator. 3. PLANNING AND DEVELOPMENT MATTERS

DETERMINATIONS The following Applications were determined in May 2017.

REF NO. DEVELOPMENT TYPE STREET ADDRESS

10.2016.70.2 Modification extension of deck to dwelling

865 Campbell’s River Road, BLACK SPRINGS

10.2017.18.1 20.2017.4.1

Dwelling and On-Site Waste Water System 82 Ross Street, OBERON

10.2016.19.1 Additions and alterations - construction of amenities, veranda and canteen 26 Bligh Street OBERON

10.2017.30.1 11.2017.30.1

Installation of a prefabricated furl storage container 96-106 Maher Drive, OBERON

15.2006.162.1 Subdivision Certificate -4 Lot subdivision

142 Todd’s Road WISEMANS CREEK NSW 2787

10.2017.22.1 19.2015.13.2 Dwelling and OSWW 1161 Mutton Falls Road, O'CONNELL

10.2017.24.1 11.2017.24.1 19.2017.12.1

Dwelling, 2 Shipping containers and On-Site Waste Water System 48 Warego Lane, O'CONNELL

10.2017.25.1 11.2017.25.1 Shed 71 Warego Lane, O'CONNELL

10.2017.19.1 19.2017.9.1

Dwelling and On-Site Waste Water System 3397 O'Connell Road, O'CONNELL

10.2016.80.1 20.2016.19.1 Dwelling and Connection to Sewer 36 Jenolan Street, OBERON

10.2016.55.2 Modify location of dwelling 71 Warego Lane, O'CONNELL

10.2016.110.2 Modify advertising sign image 570 Mayfield Road, MAYFIELD

10.2016.108.2 Modify advertising sign image 1347 O'Connell Road, OBERON

10.2017.17.1 11.2017.17.1 Shed 4 Blenheim Avenue, OBERON

10.2017.33.1 11.2017.33.1 Additions 576 Shooters Hill Road, MOZART

Copies of determinations are available for inspection at Council’s Administration Centre. Total fees for Applications during May 2017 were $20,006.90. The year to date income is $188,881.06 which is 191% of the total income ($99,000) estimated. Applications for the calendar year are being provided in a table form to give an outline of applications being lodged against those of the previous year.


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The following Applications lodged of interest in May 2017.

REF NO. DEVELOPMENT TYPE STREET ADDRESS

11.2016.78.1 Access and Signage 48 Gilholmes Road, Oberon

CERTIFICATES ISSUED During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In May 2017 the following Certificates were issued:

CERTIFICATES

SECTION 149(2) AND (5) PLANNING CERTIFICATES

Environmental Planning and Assessment Act, 1979

34

SECTION 735A CERTIFICATES AS TO NOTICES

Local Government Act, 1993.

13

SECTION 121ZP CERTIFICATES AS TO ORDERS


6

SECTION 149D BUILDING CERTIFICATES


0

Certificates for the calendar year are being provided in a table form to give an outline of certificates being lodged against those of the previous year.

05

1015202530354045

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Nu

mb

er

of

app

licat

ion

s

Month

Number of Applications Lodged

2017 Applications

2016 Applications


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OBERON ANIMAL POUND The following are details of activity at the Animal Pound in May 2017.

In May 2017 there were no Dangerous Dog Declarations, no Dangerous Dog Orders or Notice of Intentions to declare a dog dangerous issued.

MISCELLANEOUS MATTERS

Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during May 2017.

0

20

40

60

80

100

120

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Certificates for 2016/2017

Building Certificate

121ZP

735A

149's

Total certificates 2016

Total Certificates 2017

0

2

4

6

8

10

12

14

16

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Nu

mb

er o

f A

nim

als

Month

Number of cats and dogs impounded 2016/2017

2017 Carried Over

2017 Dogs

2017 Cats

2016 Cats & Dogs total


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TYPE OF INSPECTIONS May 2017

Building Inspections 43

Food Inspections 0

Environmental Inspections (Air, Noise and Water Pollution)

0

Subdivisions Certificate Inspections 1

Complaints (Including Animal Control) 9

Building Maintenance Inspections 3

Notes:


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14.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director

Summary

Providing a summary of the work activities in the Works & Engineering Department for the month of May 2017 and including scheduled work for the coming month of June 2017.

Recommendation:


Comment 1. UPCOMING/PLANNED WORKS

The following works will commence during the month of June 2017: Parks and Gardens Activity – The parks and gardens crews will be pruning back street trees in residential streets this month, along with removing leaf litter from the autumn fall. Mowing will continue to maintain parks, recreation grounds and cemeteries. Abercrombie Bridge Project – Council is in discussion with NPWS establishing an MOU so that the road approach construction can commence. Survey of the new road alignment will be undertaken to formalise the road revocation process as per NPWS requirements. LIRS – 2016/2017 LIRS work continues on Chain of Ponds Rd, Sewell’s Creek Rd, Dreves Rd and Kellys Lane. Maintenance grading will be undertaken on Arkstone Rd, Connection Road, Gingkin Valley Road, Mackie Rd, Bloom Hill Road and Bosworth Falls Road. Footpath Repairs will be undertaken on Tarana Rd and Dudley Street. GRANT SUBMISSIONS/TENDERS

Bridges Renewal Program - 2 x applications have been submitted to the 2017/2018 FCB Program seeking 50% funding for bridge upgrade work at Edith Road and full replacement of the existing timber bridge on the Carlwood at Snake Valley Creek. Restart NSW – Tenders have been received from consultancies providing Council with pricing for potential options consideration regarding East Oberon Residential Sewer Reticulation and the design for the new Oberon STP. As part of the assessment of these Tenders it is proposed to have a ‘Working Party Workshop’ with selected candidates for them to showcase their abilities before a final selection is determined. The workshop will be conducted on Tuesday 20 June at Council. RMCC works update Wattle Flat Project updates;

13/06/2017 – Final Road Pavement Trimming will be completed.

Bitumen Sealing will be undertaken by contractors SRS on 14/06/2017

Installation of Guide post two days: after completion of bitumen sealing and cleaning the road shoulder areas.


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Line marking is proposed to be undertaken on 28/06/2017

Warranty of the project: One year Commencement of Drainage work on MR 253 O’Connell Rd Mini Rehab Section 19/06/2017 project cost $85,000.00, it is forecast that the project will take 10 working days, subject of favourable weather conditions. Commencement of Culver extension works on bottom of the Mount: 24/06/2017 it is envisaged to take a month to complete, Project Engineer currently working on work RMS project planning. 2. WORKS ON LOCAL ROADS, BRIDGES AND PARKS UNDERTAKEN DURING MAY Pothole Repairs – Routine pothole maintenance was completed during the month of May 2017 on Local Roads, Regional Roads and the State Highway. Maintenance grading work has been undertaken on Burroughs Crossing, Lang’s Rd, Bastard Point Rd, Gingkin Valley Rd, and Arkstone Rd. LIRS work has been completed on Chain of Ponds Rd, Hintons Rd, Horseshoe Bend Rd, Knapsack Rd, Kelly’s Lane. Storm Damage Restoration work has been completed on Emden Vale Rd and Hopes Rd. At the Oberon Waste Facility crews have poured a slab for the site office as well as constructed a new area for domestic rubbish. Cattle grids have been removed from Sloggetts Rd and Chain of Ponds Rd with restoration work carried out to reinstate the road. 3. ACTIONING COUNCIL DECISIONS

The actions resulting from previous Council Meetings to be undertaken by the Works and Engineering Director are summarised:


20 201216 Bracken Glen Lane – Land Acquisition

That: 1. Council at no charge dedicate the 826.54 sq/m of cemetery land for the purposes of a new road reserve at no cost to the developer. 2. Any vegetation required to be removed shall be at the developers full cost, including the replacement of any ornamental tree’s should they be earmarked for removal. 3. The developer shall be responsible for all survey, legal and land transfer costs including full replacement of same type fencing along the eastern side of the Oberon Cemetery. Action: In progress


10 210217 Oberon Sports Facilities Committee Meeting

Council consider allocate $15,000 from the 2017/2018 Town Improvement Fund in support of 6 signs to facilitate the identification of Council sporting assets in Oberon, subject to the finalisation of Councils branding strategy plan. Action: To be reviewed once Oberon Council Branding Strategy completed.


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32 210217 Restart NSW – Oberon Sewerage Treatment Plant Upgrade

That Council:

1. Proceed with the Oberon Sewerage Project. 2. Investigate borrowing of $4.95 million funds, being 50% of this

project; 3. Authorise the Acting General Manager to execute the Restart

NSW Funding Deed; 4. Accept the proposal from WaterOz Pty Ltd to complete item one

of this project, Investigation; 5. Provide additional information in relation to the project

management of this program to the March Ordinary Council Meeting.

6. Allocate funding from the borrowing for this project across the 2016/17 to 2018/19 financial years, in accordance with the timeframe in this report.

It was noted that in addition to the items listed under the project on page 19 item c. will include “support the total capacity of the proposed new system including future expansion at Springfield Street and Oberon West.” Action: In progress

18 April 2017 ORDINARY MEETING

05 180417 Lowes Mount/Carlwood Road Intersection

That Oberon Council upgrade sight distance at Lowes Mount Road and Carlwood Road west side:

1. Relocate heritage site against fence. 2. Reposition existing letter box (in use). 3. Dig out stump and regrowth.

Action: In progress

16 180417 New Development Servicing Plans For Water Supply & Sewerage

1. The new Developer Servicing Plan is placed on exhibition for 30 working days for public comment.

2. Once the public exhibition period has concluded, the Developer Servicing Plan will be finalised and brought before the next Ordinary Meeting of Council for Adoption.

Action: Complete

29 180417 Tender Plant Replacement: 3 X 12.5t Road Rollers

1. Accept the tender submission from Westrac for the purchase and delivery of three Caterpillar (CAT – CS 56B) Road Construction Rollers for the sum of $421,063.08.

2. Accept the trade in offer provided by Westrac for three Oberon Council CS 563 Caterpillar Road Construction Rollers for the combined price of $126,500.

Action: Complete

2 May 2017 WORKS COMMITTEE MEETING

03 020517 & 04 020517 Bitumen Sealing Of Carlwood Road / Isabella Road

That Council use Section 94 rural road funds to seal an additional 500m of Carlwood Road on the eastern end under existing pavement. That Council establish a priority matrix, including the following roads Spring Mount Road, Gingkin Road, (to Gingkin Valley Road), Beaconsfield Road, Carlwood Road, Tilsbury Lane, Emden Vale Road, Faugha Ballaugha, Bosworth Falls Road, Meadows Road and Mozart Road for priority sealing based around vehicle movements, volume of


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traffic, potential development, cost to upgrade, existing development and other funding sources. Action: In progress

16 May 2017 ORDINARY MEETING

12 160517 Restart NSW Oberon Sewerage Projects Update

Council elect Clr McCarthy and Clr Gibbons with Clr Sajowitz as an alternate delegate to be on the Oberon Sewer Projects Working Group. Action: Complete

13 160517 Council Priority Road Matrix – Bitumen Sealing Program

That the matter be deferred to allow further discussion to take place in relation to the priority road matrix and a further report be provided to Council. Action: In Progress

32 160517 O’Connell RFS Fire Shed Tender T2017-1

1. Council accept the negotiated tender price from Inland Building & Construction for the construction of the O’Connell Bushfire Shed on Mutton Falls Road, O’Connell.

2. That Council Delegate to the General Manager the authority to execute the contract documents to allow the project to commence.

Action: In Progress

4. WORKS FOR ROADS AND MARITIME SERVICES (RMS) Council has undertaken works for RMS to reconstruct and bitumen seal rest areas at Kelso on both the southern and northern sides of The Great Western Highway in Bathurst. Council is also undertaking roadworks at Wattle Flat for RMS. Ongoing routine maintenance has been undertaken on O’Connell Rd and Duckmaloi Rd. 5. WORKS ON TOWN IMPROVEMENTS

The parks and gardens crews have been mowing the Oberon, O’Connell, Burraga and Black Springs parks and recreation grounds as well as Oberon, O’Connell, Burraga and Black Springs cemeteries and road verges. Footpath maintenance has been carried out along Tarana Rd. 6. ROAD INSPECTIONS

The following roads were inspected during May 2017.

Road Name Starting

From

Going To Date of

Inspection

Hazard Type

Burroughs Crossing

Rd

Edith Rd Second Grid 22/05/2017 Potholes; Road

Surface

Burroughs Crossing

Rd

Edith Rd Second Grid 22/05/2017 Potholes; Road

Surface


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The following roads were re-inspected and repaired during May 2017:

Road Name Starting From Going To Hazard Type Make Safe

or

Repaired

Burroughs Crossing Rd Edith Rd Second Grid Potholes; Road

Surface

30/05/2017

Burroughs Crossing Rd Edith Rd Second Grid Potholes; Road

Surface

30/05/2017

Horseshoe Bend Rd Edith Rd The End Potholes 30/05/2017

Sloggetts Rd Sealed Section The End Potholes; Road

Surface; Other

(washes, drainage)

23/05/2017

Tilsbury Lane Beaconsfield Rd The End Potholes; Road

Surface

23/05/2017

Simmons Rd Beaconsfield Rd Campbells River

Rd

Road Surface

(washes)

15/05/2017

Soldiers Hill Rd Mayfield Rd Beaconsfield Rd Road Surface; Other

(drainage/wash over

road)

12/05/2017

Wrens Nest Rd Abercrombie Rd The End Potholes; Road

Surface

8/05/2017

7. PLANT AND WORKSHOP REPORT

General maintenance and repairs have been undertaken on trucks, graders, rollers and minor plant such as chainsaws, mowers and light fleet vehicles during May 2017. MAINTENANCE AND REPAIRS

DATE PLANT DESCRIPTION OF WORK

2/05/2017 # 10 - CAT 432E BACKHOE REPLACE LH REAR GUARD

2/05/2017 # 25 - CAT CS563E ROLLER FUEL LEAK ON LIFT PUMP

3/05/2017 # 23 - CAT CS563E ROLLER HYD HOSE - CARLWOOD RD

3/05/2017 # 54 - MACK TRIDENT TIPPER REPLACE PTO SOLENIOD

4/05/2017 # 52 - HINO TIPPER REPLACE RH REAR SHOCK ABSORBER

4/05/2017 # 7 - CAT D7R DOZER REPAIR TRANS COVER

9/05/2017 # 42 - ISUZU / PAVELINE REPLACE SCREW AUGER IN BOTTOM OF HOPPER

9/05/2017 # 42 - ISUZU / PAVELINE FIX ELECTRICAL SHORT ON TIP HEATERS

11/05/2017 # 9 - CAT 324DL EXCAVATOR REPLACE QUICK HITCH HOSE

12/05/2017 # 54 - MACK TRIDENT TIPPER ABD BLUE DOSE PUMP REPLACED - JOHNSONS

16/05/2017 # 24 - CAT CS563E ROLLER REPLACE HYD HOSE - SCHUMACKERS RD

17/05/2017 # 4 - CAT 12M GRADER REPLACE SECONDARY STEERING SOLEIOD

19/05/2017 # 52 - HINO TIPPER REPLACE REBOUND ROLLER - LH FRONT DIFF

31/05/2017 # 8 - CAT 324DL EXCAVATOR REPLACE RADIATOR


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RFS MAINTENANCE AND REPAIRS

DATE BFO VEHICLE DESCRIPTION OF WORK

3/05/2017 BFO 6524 - OBERON SUPPORT TRUCK

WHEEL BALANCE / SERVICE / PINK SLIP

17/05/2017 BFO 0111 - BACK CREEK CAT 7

SERVICE / PINK SLIP

GENERAL MAINTENANCE

12/05/2017 DUCKMALOI RD PUMP STATION - REPLACE PUMP GUIDE RAILS

8. ATTENDING EXTERNAL MEETINGS

The Works and Engineering Director attended the following meetings during May 2017:

02/05/2017 On site meeting with Hynash Civil to discuss Bracken Glen subdivision

02/05/2017 Chifley Bush Fire Management Committee meeting, Oberon

03/05/2017 Subdivision final inspection at Todd’s Road

03/05/2017 Meeting with RFS regarding new O’Connell Fire Shed

04/05/2017 On site meeting with property owners at Beaconsfield Road

05/05/2017 Centroc Energy Meeting, Orange

08/05/2017 Borg Trade Waste meeting, Parramatta

11/05/2017 Meeting with Inland Building & Construction regarding O’Connell Fire Shed

19/05/2017 On site meeting with property owner at Isabella Road

19/05/2017 On site meeting with Clr Francis regarding works in Burraga area.

19/05/2017 On site meeting with property owner regarding trees along Arkstone Road

22/05/2017 Centroc Roads Technical Meeting, Orange

29 & 30/05/2017 Liquid Trade Waste Course, Orange

31/05/2017 On site meeting with Clr Gibbons at Sloggetts Road Re: Cattle Grids

The Project Engineer attended the following meetings during May 2017:

29/05/2017 – 30/05/2017 Liquid Trade Waste Course, Orange

The Works & Engineering Admin Assistant attended the following meetings during May 2017:

24/05/2017 – 25/05/2017 Cemeteries and Crematoria Association Training Conference

Notes:


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14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Governance/Meetings/Ordinary Author: Lynette Safranek, Finance and Community Services Director

Summary

This report provides a summary of work within the Finance and Community Services Department during May 2017, plus planned activities for the upcoming months.

Recommendation:


Comment

1. PLANNED ACTIVITIES FOR JUNE AND JULY END OF FINANCIAL YEAR – Crowe Horwath conducted the Interim Audit at Council on 17-18 May 2017 on behalf of the Auditor General. It was commended by the Auditors that this audit went better than last year’s, with an improvement in most areas this financial year. Council staff will be undertaking a Stocktake and preparing for the close of the financial year on 30 June 2017, in preparation for the final external audit scheduled the week commencing 4 September 2017. COMMUNITY HUB TENDER – The tender closed for the Community Hub on Monday 5 June 2017. We received four applications from Auscare Constructions, Hines Construction, Ausbrite Building Group and Michael Comporeale. Unfortunately, all the applications were well over the estimated budget for this program. Discussions between Council’s Finance & Community Services Director and the Project Manager of Contract Negotiations, Regional Programmes, at the Department of Infrastructure and Regional Programs, following the disappointing tender outcome has brought to Council’s attention that this project does not need need to be completed and acquitted until 30 June 2020, at the latest. Council staff are now reviewing how we can move this project forward and will report back to Council in the coming months. E-PLATFORM AT THE LIBRARY – Library staff and management have been reviewing options for the introduction of an e-platform service at the Oberon Library. We are entering into an agreement with WaveSound to provide e-books, e-audio, and e-magazines. The Library will have some electronic devices available for loan by community members to trial the e-platform for a month. After the loan period, the Library staff will be able to assist with the installation of the appropriate App onto the Library member’s own device to continue to use this service. One highlight of this service is that there will be 100 copies available of the books on loan at one time, enabling multiple borrowings at the same time. The books purchased by the Library will also be available for 7 to 9 years on average. Council Library staff will be trained by WaveSound at the end of June or early July and we look forward to launching the program to all Library Members in mid July.

COMMUNITY EVENTS – The Oberon Library will be coordinating MakerSpace activities during the July School Holidays. They will have a winter theme. Details are due out shortly and will be available on Council’s Noticeboards, Facebook and Website.


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2. STATUS OF COUNCIL DECISIONS

Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager.

Minute Number Summary/Progress

21 June 2016 ORDINARY COUNCIL MEETING

09 210616 Erect a new free standing sign at the Black Springs Community Hall that also incorporates a noticeboard, in consultation with the Black Springs Progress Association.

F&CS Director to attend BSPA meeting to discuss. Matter Ongoing – waiting for Council Branding


11 210217 Council use the Village Improvement funds for Black Springs from 2016/17 and 2017/18 to install a sealed car park the length of the front of the Black Springs Community Centre.

Included in the 2017/18 Village Improvements Work Program


09 160517 Black Springs Community Hall Committee

5. Approach Forestry to supply drinking water at the rest area for visitors, 6. Look at ways to secure the water tank at the hall to avoid the tank being

drained in future, 7. Send regular emails to keep the Committee updated on bookings, and 8. Assess the Emergency Exit doors.

Points 1 and 2 ongoing. Points 3 and 4 completed

10 160517 Community Services Committee Meeting

Apply for a grant for extra CCTV for the front of shops in the main street. Completed

11 160517 Oberon Youth Council

Approve fundraising for Brooklyn Hotham during May to August 2017 undertaken by Oberon Youth Council and that Council will match dollar for dollar (to a maximum of $1,000) contributions.

Endorsed by Council in May

15 160517 Disability Inclusive Action Plan

That the Council’s Draft Disability Inclusive Action Plan be placed on public exhibition for 30 days to received community feedback.

June Council Meeting for adoption

17 160517 Draft Operational Plan and Delivery Program 2017/18

That Council endorse placing the draft Operational Plan 2017/18, draft Delivery Plan 2017/18, draft Fees & Charges, and draft 2017/18 Rating Structure on public display for 28 days from 16 May to 13 June 2017.

June Council Meeting for adoption

30 160517 Burraga Village Community Fund

That Council endorse the proposed actions by Mr Leon Booth on behalf of the Burraga and District Community Association to spend up to $1,000 to erect a fence at the old Burraga Cemetery and the remaining balance of approximately $4,000 on a new toilet and shower block at the Burraga Sports and Recreation Club to be allocated from the 2016/17 Burraga Village Improvement Fund.

Endorsed by Council in May

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator.


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3. FINANCE

Fire and Emergency Services Levy (FESL) On Tuesday 30 May 2017, the Premier of NSW, Gladys Berejiklian, announced “the NSW Government will defer the introduction of the Fire and Emergency Services Levy (FESL) to ensure small to medium businesses do not face an unreasonable burden in the contribution to the State’s fire and emergency services”. “The FESL will continue to be collected via insurance policies until the NSW Government has completed its review of the policy, and the funding requirements of fire and emergency services agencies will be met in full”, said Gladys Berejiklian. Printing and Mailing of Rate Notices Centroc, on behalf of member councils, undertook a formal Request for Quotation (RFQ) process in early 2017 to identify suitable providers for the printing and mailing of rates notices. The contract for nine participating councils for access to the printing and mailing of rates notices for 3 years. The contract allows for 1 x 12 month extension. Centroc member councils, through the RDOCS Regional Directors of Corporate Services Group expressed interest going through a procurement process to identify a suitable organisation to provide services for the printing and mailing of rates notices. Councils have been using providers with no set contract in place. Centroc has managed the process including all costs of advertising and RFQ preparation and evaluation and will receive a management fee of 5% from the consultant to cover these costs.

An open RFQ process was undertaken through the Centroc Tenderlink Portal with associated advertising as directed under the Local Government Act. The Request for Tender for Printing and Mailing of Rates notices opened on 8 December 2016 and closed on 23 January 2017. The Tender Evaluation Group (TEG) undertook an assessment of the responses in Orange on 28 March 2017, using the Apet tender assessment tool. The TEG consisted Centroc; Blayney Shire Council; Central Tablelands Water; and Lithgow City Council. The selection criteria advertised and used in selecting the successful respondents were Conditions for participation; Compliance; Implementation; Customer Service; Qualifications and Experience; and Pricing.

The following companies submitted a response to RDOCS1_2017: Printing and Mailing of Rates notices for Central NSW Councils (in alphabetical order): Chandler; Forms Express; Lane Laser; Print Mail Logistics; and SEMA Operations.

The pricing for Oberon Council from Forms Express follows:

Annual total net estimate for 2017/18 $6,572.00 (ex GST)

eNotice Service (BPay View and Email Campaign) $595.00

Email signups $0.23 each

Bill archive (secure web portal) $550.00 (+$1.30 per form) Due to the tender evaluation undertaken, Oberon Council has accepted a contract with Forms Express Pty Ltd for the printing and mailing of rates notices from 1 July 2017 to 30 June 2020.


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Rates and Charges Following are the Rates and Charges collected during May 2017.

Farmland Residential Rural

Residential

Non-urban Centre

Business Total

Total payments, concessions and interest 2016/17

$1,707,947 $1,971,471 $537,180 $140,749 $582,982 $4,940,329

Balance outstanding

$207,543 $380,924 $61,036 $20,316 $58,114 $727,934

Overpayments $57,862

Legal charges $1,371

Total rates outstanding

$671,443

% collected May 2016

89% 85% 91% 91% 90% 88%

$ collected May 2017

89% 84% 90% 87% 91% 87%

4. COMMUNITY SERVICES

Oberon Library During May, there were 1,274 articles issued, with 1,120 returns and 9 inter library loans. The public computers had 231 uses, with 22 of these over 65 years old. Library resource purchases for May totalled $1,485, including books and audio books.

The Community Display Space for June is National Parks and Wild Life. Oberon Youth Council

0

10

20

30

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

New Library Members

2015/16 2016/17

0

1000

2000

3000

Jul

Au

g

Sep

Oct

No

v

Dec Jan

Feb

Mar

Ap

r

May Jun

Library Visitors

2015/16 2016/17


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The Youth Councillors visited shops and local businesses, talking to them about their fund raising activities to try and obtain donations for prizes in their Raffle to raise funds for Brooke Hotham. The raffle will be drawn at the conclusion of a sausage sizzle and raffle on Saturday 12 August 2017.

Reconciliation Day On Friday 2 June Council the Mayor, Council staff and the student body of Oberon High School Reconciliation Day event at the Oberon High School. We were honoured to have in our presence Nyree Reynolds, who is an Aboriginal woman from the Wiradjuri Language Group and a multi award winning artist. Nyree is also a community artist and works with people with mental health issues; with disadvantaged young Aboriginal people; in Correctional centres with Aboriginal offenders; in schools; in aged care centres; in pre-schools and with local councils working with children and art. Nyree tells stories through her paintings creating visual narratives of the Aboriginal children of the Stolen Generations. Oberon’s Biggest Morning Tea A Mad Hatters Tea Party was held in the Community Centre on Thursday 25 May for the Biggest Morning Tea. Over 40 people came with various Hat’s (and those who forgot their hats were able to use a variety supplied for the event by Council staff) to enjoy morning tea throughout the morning. $250 was raised for the Cancer Council at this event.


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Self Care Units The units are currently fully occupied.

Notes:


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14.05 GRANTS MONTHLY UPDATE

File No: Governance/Grants/ June 2017 Author: Gillian Salmon, Grants Coordinator

Summary

This report provides a summary of Grant Funding applications and submissions, both internal and external, during May 2017.

Recommendation


Comment

1. SUCCESSFUL GRANT APPLICATIONS AND FUNDING NOTIFICATIONS

Upgrade Spectator Seating at Oberon Pool Complex The Veolia Mulwaree Trust have approved grant funding of $12,196 for a project to replace the timber seating at the Oberon Pool with a combination of tiered aluminium seats and bench seats. The new seating will increase the seating capacity, safety and comfort of swimmers and spectators at the Oberon Pool. The total cost of this project is anticipated to be $18,196. National Reconciliation Week Council was successful in its application for $5,000 from the Department of the Prime Minister and Cabinet to help celebrate the 50th anniversary of the 1967 Referendum. National Reconciliation Week was held between 27 May and 3 June 2017. Council hosted a National Reconciliation Week event at Oberon High School on Friday 02 June 2017. Refer to the Finance & Community Services Monthly Activity Report for more information. Safer Roads Funding Council has been advised that an additional $300,000 of funding has been approved to complete the widening and upgrade of the Abercrombie Road at Paling Yards. The total funding received by Council for this project is now $1,501,500. 2. GRANT APPLICATIONS IN PROGRESS AND CURRENT GRANT OPPORTUNITIES

Country Arts Support Programme (Casp) An application from Council to fund a community project to engage a graffiti or mural artist to design and install a new mural for the inside of the Oberon Pool complex is being prepared by Council staff. Suggested grant amount is $4,000. The installation of the mural will involve a local youth workshop to assist painting the mural using aerosol paints. This will be stage 3 of the upgrade to the pool complex. Applications close 27 July 2017. This program is open to community groups and Council’s Grants Coordinator is available to assist community organisations who would like to apply to the Country Arts Support Programme for other community arts projects.


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3. GRANT APPLICATIONS SUBMITTED

Council Roadside Reserves Environmental Grants 2017 An application to engage a consultant to develop a Roadside Vegetation Plan utilising the Rapid Assessment Methodology (RAM) detailed in the Office of Local Government’s Council Roadside Environmental Management Framework was submitted on 9 May 2017. The project will include the integrated training and education of Works and Planning staff to use the RAM system to improve the management of roadside reserves and protect the unique conservation and tourist value of our roadside reserves. Estimated cost of this project is $42,000 with no matching requirement form Council. Grant applications will be assessed against applications from similar sized councils (based on population size) to ensure all councils have an opportunity to receive funding. Bridges Renewal Programme Round Three An application to replace the Edith Road Bridge across the Fish River east of Dudley Street was submitted to the Department of Infrastructure and Regional Development on 15 May 2017.The estimated cost of the project is $487,728 of which 50% will be funded by the Australian Government. This is the final stage of a project to upgrade and widen Edith Rd as it approaches the township of Oberon. The new wider bridge will include a shared footway and cycleway which will allow all road users including pedestrians and cyclists to travel safely along this important tourist route. Council was grateful to have received support for this project from both Jenolan Caves and Mayfield Garden. Veolia Mulwaree Trust An application to install a covered sun safe grandstand with a seating capacity of 60 adults at the Oberon Recreation Ground was submitted to the Veolia Mulwaree Trust on 24 May 2017. This project will provide sun and wind protection for players and spectators of both winter and summer sports activities. The project has widespread community support form Oberon’s three schools and sporting clubs including the Oberon Little Athletics Club. The total estimated cost of this project is $46,234. Innovation Fund - Round Two

The Fit for the Future Innovation Fund is a targeted program that supports small councils in regional NSW with populations less than 10,000 to develop new ideas and innovative ways of working to improve their performance to benefit their communities. A submission for a project to purchase and implement a cloud based Financial Control Centre that will significantly improve Council’s financial management, planning and reporting systems to support better decision making was submitted on 09 June 2017. The total cost of the project is $57,000 The following tables summarise the status of current grant applications. External Grants

Submitted Details/Description of Project Grant Program Grant Amount

Status

30 March 2017

Outdoor Movie equipment for Friends of Oberon Library

Small Grants for Rural Communities

$4,572 Pending


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Internal Grants

Submitted Details/Description of Project Grant Program Grant Amount

Status

24 Feb 2017 New Spectator Seating at Oberon Pool Complex

Veolia Mulwaree Trust $12,196 Successful

21 April 2017 National Reconciliation Week Celebration

Dept. of Prime Minister and Cabinet

$5,000 Successful

9 May 2017 Roadside Vegetation Plan Office of Local Government

$42,000 Pending

15 May 2017 Replace Bridge on Edith Road Bridges Renewal Programme

$243,864 Pending

24 May 2017 Covered Grandstand for Oberon Recreation Ground.

Veolia Mulwaree Trust $38,234 Pending

9 June 2017 Financial Control Centre Innovation Fund $37,000 Pending

4. NEW GRANT OPPORTUNITIES FOR JUNE

Community Welcomes Recreational Vehicles Program An application to the Caravan and Camping Industry Association of NSW for Council to become part of a new national Community Welcomes Recreational Vehicles Program which is aimed at attracting and welcoming RV travellers to Oberon is being prepared by Council Staff. This program funds the installation of roadside signs advising travellers that Oberon welcomes recreational vehicles to town and the free listing of Oberon on the industry website www.communitywelcomesrv.com.au which details all towns, regions and communities participating in the Community Welcomes Recreational Vehicles program. This application is the subject of a separate report. Community Building Partnerships (CBP) This program is delivered by Paul Toole’s office and funds community infrastructure projects. The CBP is open to both Councils and community organisations. Council will recall that last year we received funding for a noticeboard and new seating for the Oberon Pool Complex forecourt. This year Council proposes to apply for funding for a shade sail over the young children’s playground at the Oberon Common. Councils Grants Coordinator is available to assist not for profit community organisations and sporting clubs who would like to apply for Community Building Partnership funding for projects with a value of up to $10,000.There is no matching requirement from community based organisations for the CBP.

Heritage Grants Advisor Funding from the NSW Office of Environment and Heritage for the Oberon Council Heritage Advisor Grant is expected to open in June 2017. Last year, Council received $6,500 to fund the services of its Heritage Advisor.

http://www.communitywelcomesrv.com.au/


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14.06 LEGAL FEES

File No: Legal Services/Legal Author: Lynette Safranek, Finance & Community Services Director

Summary

This report outlines the Legal Fee transactions for the period 1 July 2016 to 31 March 2017.

Recommendation

That Report Item 14.06 is received as information.

Comment

Below is a list of all legal expenditure by Council for the period 1 July 2016 to 31 May 2017.

Company Reason Total ($)

Patterson, Byfield & Byren Amalgamation 9,092.26

Squire Patton Boggs Lehman Bros 3,044.05

Ralph Toyer & Associates Church Ground 500.00

McIntosh McPhillamy & Co Golf Club 1,760.00

McIntosh McPhillamy & Co Horizon Park 4,754.88

CBP Lawyers Former General Manager 5,000.00

McIntosh McPhillamy & Co Agistment Costs 1,000.00

Winton Consulting Internal Complaint 17,417.50

McIntosh McPhillamy & Co Title Conversions 1,955.39

Crenan Legal Title Conversions 1,050.00

McIntosh McPhillamy & Co Hathaway 53.00

McIntosh McPhillamy & Co Easement Transfers 616.13

Seymour Vitalize Landscapes 8,775.00

Crenan Legal Middle Creek Quarries 1,085.00

Crenan Legal Processing of Wood 525.00

Grame R Gibson Caravan Park Lease 4,396.73

Tablelands & Buttsworth Survey 14 Bloom Hill Rd 3,745.45

McIntosh McPhillamy & Co Transfer Crown Lands 2,704.29

Total $67,474.68


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14.07 WATER AND SEWER PLANT REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director & Richard Robinson, Sewer & Water Plant Operator.

Summary

This report provides a summary Water & Waste Water Activity for the month of May 2017.

Recommendation:


Comment

1. WEEKLY OBERON DAM LEVELS The following is a weekly dam level recording for Oberon Dam, information supplied by State Water:

01/05/2017 90.4 %

09/05/2017 89.8 %

15/05/2017 89.9 %

22/05/2017 89.9 %

29/05/2017 89.8 %

2. WATER CONSUMPTION FROM WATER NSW 01/05/2017 – 07/05/2017 = 10.7 ML 08/05/2017 – 14/05/2017 = 11.6 ML 15/05/2017 – 21/05/2017 = 10.2 ML 22/05/2017 – 31/05/2017 = 14.3 ML 46.8 ML of raw water for May 2017 was consumed from Water NSW.

The May 2017 Average Daily Consumption for Oberon Township was 46.8 ML/31 Days = 1.51 ML p/d Note: The Average Daily Water Consumption trend is 1.60ML p/d

3. WATER & SEWERAGE FAULTS No reports of discoloured drinking water, water odour, water main breaks or taste issues logged in Council’s complaints system during the month of May 2017. 4. SEWER PLANT – WEEKLY PLANT kL INTAKE FOR TREATMENT OF WASTE WATER

01/05/2017 – 07/05/2017 = 5288 kL 08/05/2017 – 14/05/2017 = 4160 kL 15/05/2017 – 21/05/2017 = 5637 kL 22/05/2017 – 31/05/2017 = 6073 kL

Total Waste Water volume into Oberon STP during May 2017 was 21158 kL


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5. PLANT FAULTS

Water Treatment Plant:

Permeate pump trips – no flow

Appears the settings in the flow switches lost their data so MRG electrical called to investigate

Data recovered and back to normal

Possible air getting into system causing cavitation in the permeate pumps – further investigation being carried out into the cause.

There were no faults at the Waste Water Treatment Plant in May 2017. 6. PLANT UPGRADES AND PREVENTAIVE MAINTENANCE PROGRAM Water Treatment Plant:

Large heavy grates on top of the process tank have been replaced by light weight composite material. One operator can now lift a grate if work on a filter is required in an emergency. New PLC board has been constructed and due to be installed and fully operational 15 June 2017. This will provide improved faster and up to date data communications. Waste Water Treatment Plant:

Trickling filter arms have been cleaned of rubbish and greased. Preventative maintenance on all pumps around the site. Pump Stations:

All pumps stations have been checked. SPS 2 – New stainless steel pump rails installed. Internal wet well washer failed, replacement part ordered and will be installed in mid June 2017. SPS 3 - New level controls have been installed and pump station is now back in normal operation.

Notes:


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14.08 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lisa Koleda, Management Accountant

Summary

Reporting the Statement of Investments as at 31 May 2017.

Recommendation


Comment

Interest accrued on active investments for the month of May 2017 came to $25,707 with an average interest rate of 3.41% performing above the 90 day Bank Bill Swap Rate of 1.74%. Current interest accrued at the end of May 2017 on active Term Deposits sits at $136,630. Interest receipted for the month of May 2017 was $38,540 on Term Deposits matured. Total year to date interest receipted on matured investments is $353,038.71 and compares favourably with Councils overall budget of $180,000. This amount includes a yearly interest payment for ongoing LIRS NAB investments of $44,320.00 in total and $47,859 of Commonwealth Bank interest received on three ongoing individual investments with five year terms paying interest quarterly. The Reserve Bank of Australia has left the cash rate unchanged at 1.50 per cent at its meeting on 6 June 2017. The upward turn in the global economy has continued since last month. Commodity prices have come in higher than a year ago, giving a boost to Australia’s national income. A decline in iron ore and coal prices in recent months is a result of unwinding some earlier increases. Core Inflation remains low. Financial markets have been functioning effectively. Employment growth has shown to be stronger. Gradual increase to inflation is expected as the economy strengthens. The annualised monthly return chart below indicates that interest on 2016/17 term deposit monthly returns has continued to show favourable increase since March this year.

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

16/17 90 Day BBSW

16/17 TD % Monthly Return

15/16 90 Day BBSW

15/16 TD % Monthly Return


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At 31 May 2017 - $11,300,000 was invested as shown in the following Statement. Total Cash at

call being $12,919,079.82

Institution Date of

Investment Interest

rate Date of Maturity Value

Cash at Call

CBA Business Online Saver 702,577.09

CBA Business At Call 796,255.95

NAB Business Online Saver 120,246.78

Total 1,619,079.82

Active Term Deposits

My State Bank 7/12/2016 2.85% 7/06/2017 500,000.00

People’s Choice CU 14/12/2016 2.80% 14/06/2017 500,000.00

Auswide Bank Ltd 26/10/2016 2.75% 25/07/2017 500,000.00

AMP Bank 25/01/2017 2.80% 25/07/2017 500,000.00

Family First Credit Union 7/11/2016 2.90% 7/08/2017 500,000.00

Bank of Queensland 18/01/2017 2.75% 17/08/2017 500,000.00

Intech Bank Ltd 9/03/2017 2.80% 6/09/2017 500,000.00

AMP Bank Ltd 9/03/2017 2.75% 7/09/2017 500,000.00

Intech Bank Ltd 9/03/2017 2.80% 9/10/2017 500,000.00


Reliance Credit Union 3/04/2017 2.70% 3/11/2017 500,000.00


AMP Bank 15/03/2017 2.75% 25/11/2017 500,000.00

Auswide 13/12/2016 3.00% 13/12/2017 1,000,000.00

Family First CU 21/12/2016 3.00% 21/12/2017 500,000.00

Commonwealth Bank (5yr TD) 30/06/2016 4.40% 30/06/2021 500,000.00

ME Bank 18/05/2017 2.65% 20/02/2018 500,000.00


AMP Bank 31/05/2017 2.60% 31/05/2018 500,000.00



Total $11,300,000.00

Total Cash at Call $12,919,079.82


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Investment movements for May 2017 saw the maturity of three investments, two being with AMP and one with Bank of Queensland. Three new deposits where placed with ME Bank, Bank of Queensland and AMP Bank.

Institution Date invested

Rate Maturity date

Amount Interest earned

AMP Bank 16/11/2016 2.70% 17/05/2017 500,000.00 6,731.51

Bank of Queensland 21/11/2016 2.80% 23/05/2017 500,000.00 7,019.16

AMP Bank 31/05/2016 3.00% 31/05/2017 500,000.00 15,000.00

Total Interest earned $28,750.67

The following new deposits were made during the month of May 2017:

Institution Date of

Investment Interest

rate Date of Maturity Value

ME Bank 18/05/2017 2.65% 20/02/2018 500,000.00


AMP Bank 31/05/2017 2.60% 31/05/2018 500,000.00

Total $1,500,000.00

On 21 May 2017, ratings of 23 Australian Financial Institutions were lowered to correct economic imbalance in Australia due to strong growth in private sector debt and residential property prices in the past four years. Financial institutions face an increased risk of a sharp correction in property prices. To reflect this increased risk credit ratings have been lowered by one notch each. This should aid in the unwinding of the imbalances in an orderly fashion. Two financial institutions which Oberon Council currently has two term deposits with, have been lowered from BBB+/A2 to BBB/A2, being ME Bank and My State Bank. The deposits do not have long to mature and at that point ME Bank and My State Bank will be removed from future term deposit until their rating improves. I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. Lynette Safranek Responsible Accounting Officer


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15. URGENT BUSINESS

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency.

16. CLOSED SESSION / CONFIDENTIAL REPORTS

Summary

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the

Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in

legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.

16.01 LAND PURCHASE EDITH ROAD

File No: R191 Author: Works & Engineering Director, Chris Schumacher

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. (d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the Council, or

(iii) reveal a trade secret


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17. CLOSURE OF MEETING

The Mayor will declare the meeting closed. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 18 July 2017 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.

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