agenda and business papers oberon council ordinary meeting … · 2020. 7. 17. · oberon council...

137 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 21 July 2020 Commencing at 5.30pm to be conducted via Zoom webinar facilities

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 21 July 2020

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Agenda Items page

1. OPENING OF MEETING ......................................................................................................... 5

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 5

3. PRAYER .................................................................................................................................. 5

4. RECORD OF ATTENDANCE .................................................................................................. 5

5. DECLARATIONS OF INTEREST ............................................................................................. 6

6. PRESENTATION ..................................................................................................................... 7

7. QUESTIONS FROM THE PUBLIC .......................................................................................... 7

8. CONFIRMATION OF MINUTES .............................................................................................. 7

9. MAYORAL MINUTE AND REPORT ........................................................................................ 7

09.01 MAYORAL MINUTE AND REPORT ............................................................................ 7

10. NOTICES OF MOTIONS ....................................................................................................... 13

10.01 RECTIFICATION WORKS FOR BENDS ................................................................... 13 10.02 REQUEST TO WIDEN SECTION OF FAUGHA BALLAUGHA ROAD ....................... 13 10.03 REQUEST TO WIDEN SECTION OF BLACK BULLOCK ROAD ............................... 13

11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 14

11.01 CENTRAL NSW JOINT ORGANISATION & CENTROC BOARD MEETINGS .......... 14 11.02 UPPER MACQUARIE COUNTY COUNCIL MEETING - 19 JUNE 2020 .................... 25 11.03 OBERON ARTS COUNCIL MEETING - 24 JUNE 2020 ............................................. 28 11.04 CENTRAL NSW JOINT ORGANISATION SPECIAL BOARD MEETING ................... 33

12. COMMITTEE REPORTS ....................................................................................................... 36

12.01 OBERON YOUTH COUNCIL .................................................................................... 36

13. REPORTS FOR DECISION ................................................................................................... 39

13.01 2020-21 OPERATIONAL PLAN AND LONG TERM FINANCIAL PLAN, AND 2020-21 STATEMENT OF REVENUE POLICY ....................................................................................... 39 13.02 RETURNS DISCLOSING INTERESTS ..................................................................... 51 13.03 RELATED PARTY DISCLOSURE POLICY REVIEW ................................................ 57 13.04 POLICY REVIEW – 2110 WORKPLACE HEALTH AND SAFETY ............................. 62 13.05 REVIEW OF USE OF INTERNET AND EMAIL POLICY 2115 ................................... 68 13.06 TENDER T2020/4 – GRAVEL CRUSHING SERVICES 2020-2023 ........................... 75 13.07 LOCAL ROADS & COMMUNITY INFRASTRUCTURE PROGRAM .......................... 77

14. REPORTS FOR INFORMATION ........................................................................................... 79

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ........................................ 79 14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT ........................... 85 14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES ..................................... 90 14.04 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES ................................... 96 14.05 STATEMENT OF INVESTMENTS .......................................................................... 102 14.06 GRANTS MONTHLY UPDATE ............................................................................... 105 14.07 WATER USAGE – DROUGHT ASSISTANCE......................................................... 109 14.08 WATER AND SEWER PLANT REPORT................................................................. 110 14.09 MONTHLY UPDATE – STATUS OF COUNCIL RESOLUTIONS ............................. 113

15. URGENT BUSINESS ........................................................................................................... 130


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16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 130

16.01 FINANCIAL ASSISTANCE – ASSESSMENT 12348372 ......................................... 131 16.02 FINANCIAL ASSISTANCE – WAIVING OF CONSTRUCTION FEES ...................... 131 16.03 WATER WRITE-OFF REQUEST – ACCOUNT 12369566....................................... 131 16.04 PURCHASE PROPOSAL HAWKESBURY COUNCIL STREET SWEEPER ........... 131 16.05 SECTION 94 DEFERRAL REQUEST ..................................................................... 132 16.06 PROPERTY & LAND DEVELOPMENT – LAND PURCHASE – NORWAY .............. 132 16.07 LATE REPORT - LEGAL MATTER UPDATE .......................................................... 132

17. CLOSURE OF MEETING .................................................................................................... 132


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1. OPENING OF MEETING

The Mayor will welcome members and declare the meeting open. Due to the current COVID-19 pandemic and in accordance with newly legislated State Government requirements the July Ordinary Council Meeting will be undertaken as a virtual meeting conducted using webinar facilities. The Council Chambers will be closed to members of the public. All questions from the public must be submitted in writing prior to 1.00pm on Tuesday 21 July 2020. A link to the Council Meeting for viewing by members of the public will be available via the Council website www.oberon.nsw.gov.au Recordings of Council Meetings or parts thereof cannot be copied, recorded, reproduced, reused or transmitted without the prior written consent of the General Manager.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri, Gundungurra and Dharug People, and respects the history and culture of the elders both past and present.

3. PRAYER

The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Mark Kellam Clr Don Capel Clr Ian Doney Clr Kerry Gibbons Clr Brenda Lyon Clr Clive McCarthy Clr Mick McKechnie Clr Andrew McKibbin

Staff Gary Wallace, General Manager Paul Sullivan, Planning and Development Director

Lynette Safranek, Corporate Services Director Chris Schumacher, Technical Services Director

Sharon Swannell, Executive Coordinator Apologies Nil

http://www.oberon.nsw.gov.au/


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5. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal?

Is it consistent with Government policy, Council’s objectives and code of conduct?

What will the outcome be for you, your colleagues, the Council, anyone else?

Does it raise a conflict of interest?

Do you stand to gain personally at public expense?

Can the decision be justified in terms of public interest?

Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty?

Would a fair and reasonable person believe I could be so influenced?

Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain

Important to consider public perceptions of whether you have a conflict of interest Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary - Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. PRESENTATION

Nil

7. QUESTIONS FROM THE PUBLIC

Due to the current COVID-19 pandemic and in accordance with newly legislated State Government requirements the June Ordinary Council Meeting is being undertaken as a virtual meeting conducted using webinar facilities. The General Manager has requested that all questions from the public must be submitted in writing prior to 1.00pm on Tuesday 21 July 2020. The General Manager will read out any questions submitted at this point in time. Questions will be taken on notice and a response provided within a reasonable timeframe. Members of the public who submit a question to Council are permitted to do so provided the following guidelines are adhered to. 1. The person lodging the question must advise of their name and in what capacity they are

acting. 2. If the person lodging the question is acting as another person/organisation’s agent they must

advise Council if they have their prior consent/authority. Questions from the public is an opportunity for the community to put forward a question in relation to an issue or put a point of view relating to an issue that may be causing interest or concern. Due to time constraints a time frame of three minutes per question is allocated.

8. CONFIRMATION OF MINUTES

Ordinary Meeting 16 June 2020

ATTACHED is the Minutes of the Ordinary Council Meeting held on 16 June 2020. Recommendation:

That the Minutes of the Ordinary Meeting held on 16 June 2020 be confirmed. Matters Arising from the Minutes

Nil

9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary This report summarises the main activity for the Mayor since my last report.


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Recommendation

That Report Item 09.01 is received as information.

A. Meetings

10 Jun Meet with the Hon Paul Toole MP – funding announcement O’Connell Recreation Ground, update on project Oberon Community Fitness Centre.

11 Jun Office of Local Government webinar with the NSW Premier the Hon Gladys Berejiklian MP and the Hon Shelley Hancock MP.

11 Jun Burraga and District Community Association Meeting

12 Jun Radio interview with 2BS

16 Jun Friends of the Oberon Library Meeting

16 Jun Ordinary Council Meeting


20 Jun Trish Forsyth & Lauren Trembath re pedestrian access over the Fish River at O’Connell


23 Jun Tiffany Boys, Columbia Aged Care

24 Jun The Hon Paul Toole MP funding announcement Malachi Gilmore Hall and update regarding Sewerage Treatment Plant project and water issues.

24 Jun Borg Community Consultative Committee Meeting attended by Deputy Mayor Mark Kellam

24 Jun Oberon Arts Council Meeting

25 Jun Review Community Strategic Plan Zoom Presentation

25 Jun Western NSW Local Health District COVID-19 Pulse Check

29 Jun Community Consultation Presentation – Draft 2020-21 Operational Plan and Long Term Financial Plan, Statement of Revenue, Vision and Mission Statement (zoom)

1 Jul Meet with Mayor and General Manager, Lithgow City Council

1 Jul COVID-19 Local Emergency Management Committee Special Meeting

2 Jul Oberon Health Council Meeting

3 Jul Radio interview with 2BS

3 Jul Special Central NSW Joint Organisation Board Meeting (zoom)

4 Jul Meeting with Alison Snepp update regarding Oberon Tapestries project

7 Jul Rachel Anagnostopoulos regarding Seed Scheme Project

7 Jul Office of Local Government webinar with Minister Taylor.

8 Jul Geoffrey Powel - meet with Mayor and Deputy Mayor

8 Jul Spiro Kavalieros regarding opportunity to contract to Council

10 Jul Radio interview with 2BS

13 Jul Common Working Party Meeting

13 Jul Councillor Informal Briefing Session

B. Representation

11 Jun Filming “We want you back” Tourism Campaign

12 Jun Oberon RSL Sub-branch


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C. Correspondence

9 Jun The Hon. Dominic Perrottet MP, NSW Treasurer, The Hon. Rob Stokes MP, Minister for Planning and Public Spaces and The Hon. Damien Tudehope MLC, Minister for Finance and Small Business seeking Council support to assist business recovery following COVID-19 closures.

9 Jun Department of Home Affairs advising in person Citizenship Ceremonies can recommence under COVID-19 safe conditions.

10 Jun NSW Public Libraries Association newsletter – libraries response to COVID-19

10 Jun Invitation to Resilience NSW webinar – disaster resilience and your community being held on 16 June 2020.

10 Jun Entries for the 2020 Minister's Award for the Environment are now open.

10 Jun Western NSW Primary Health Network COVID-19 update.

11 Jun Jason Clare MP, Shadow Minister for Regional Services newsletter advising the Prime Minister announced that the National Cabinet would replace the Council of Australian Government.

11 Jun Cricket NSW announcing a Collaborative Agreement has been reached by five major NSW State Sporting Organisations on guiding principles on winter and summer season dates and changeover dates. These are Cricket NSW, along with AFL NSW/ACT, Football NSW, NSW Rugby League and NSW Rugby Union.

11 Jun Central NSW Joint Organisation confirming arrangements for JO members to participate in a consultation session regarding the Independent Panel Road Classification Review.

11 Jun Office of Local Government COVID-19 Council update.

12 Jun Australian Government National Drought and North Queensland Flood Response and Recovery Agency newsletter.

12 Jun Invitation to participate in a Western NSW Local Health District COVID-19 Pulse Check webinar.

15 Jun Invitation to nominate for the NSW Volunteer of the Year Awards.

15 Jun AFL NSW/ACT Return to Plan update.

16 Jun Cherrie Browne expressing disappointment in recent decision of Oberon Council in relation to a subdivision on Beaconsfield Road, O’Connell response provided.

18 Jun O’Connell Valley Community Group in relation to plans to progress the O’Connell Recreation Ground, response provided.

18 Jun Correspondence forwarded to Maureen Lawson, Oberon Review regarding incorrect reporting of decisions from the June Ordinary Meeting in relation to the Draft 2020-21 Operational Plan and Councillor Remuneration.

18 Jun Correspondence forwarded to Alison Snepp in relation to progress of the restoration of the Oberon Tapestries, response received providing an update on progress of the project.

18 Jun Breed Australia, a community focused not for profit organisation regarding potential collaboration with Council as they are looking to commence a new incubator/accelerator for start-up businesses in the region.

18 Jun Correspondence forwarded to Trish Forsyth congratulations on recently announced scholarship funding.

18 Jun 2020 Central West Volunteer of the Year Award ceremony being held on 24 September 2020 in Bathurst.

18 Jun Local Government NSW Media Release – Governments IPART response will result in fairer council rates.


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19 Jun LGIU (Local Government Information Unit) invitation in participating in a three month trial of services.

19 Jun Mental Health Foundation Australia (MHFA) invite to join Australian Future Leaders Program (AFLP) in 2020.

21 Jun Fran Charge, Oberon Arts Council agreeing to nominate the Arts in Health program for a NSW Volunteer Award.

21 Jun Geoffrey Powell, outlining observations following Council Meeting on 21 April 2020 and the approval of a subdivision on Beaconsfield Road, O’Connell – response provided.

22 Jun Sister Cities Australia Newsletter – June 2020.

22 Jun Office of Local Government COVID-10 Council update.

22 Jun Mark Burdon seeking Council interest in participating in the ‘One Small Town’ Economic Plan.

23 Jun Lauren Trembath and Trish Forsyth follow up on actions discussed in relation to pedestrian access over the Fish River in O’Connell.

23 Jun Oberon Children’s Centre request for Council to consider waiving of fees.

23 Jun Correspondence forwarded to the Hon Paul Toole MP seeking an opportunity to meet to provide an update regarding grant projects.

24 Jun Julia, ROA Columbia Oberon Village seeking information about opportunities to organise some Music and Art Therapy classes for residents.

24 Jun Australia Day Council advising nominations are now open for Australian of the Year Awards.

25 Jun Tarana Valley Community Group letter of congratulations on receiving funding to develop the Village Green.

25 Jun Various items of correspondence with Tiffany Boys, Columbia Aged Care in relation to patient transport issues.

25 Jun Rod Pomroy regarding changes that will occur as a result of COVID-19 and people working from home – response provided.

25 Jun Tina Slattery issue regarding lack of available public transport in Oberon – response provided.

25 Jun Correspondence forwarded to Rod Pomroy in response to a submission regarding the Local Strategic Planning Statement.

25 Jun Local Government NSW Water Forum being held on Thursday 16 July 2020.

25 Jun Pedestrian Council of Australia advising that the National Walk Safely to School Day has been rescheduled to Friday 11 September 2020.

25 Jun Cherrie Brown further correspondence in relation to subdivision in O’Connell.

26 Jun Office of Local Government invitation to webinar the Minister for Local Government, the Hon. Shelley Hancock MP, has invited the Hon. Gareth Ward MP Minister for Families, Communities and Disability Services to provide an update to councils on NSW Government support for families, communities and disability services during COVID 19 to be held on 1 July 2020.

26 Jun Jeffrey Ramsey issues with patient transfer experienced as a resident of Columbia Oberon Village.

28 Jun Various items of correspondence with Rachel Anagnostopoulos regarding the Seed Scheme opportunity for women in Oberon.

29 Jun Department of Premier and Cabinet advising that the 2021 Australian of the Year Awards are now calling for nominations.

30 Jun Office of Local Government newsletter – Council update COVID-19.


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30 Jun Tammy Greer, Regional Recovery Officer with the National Drought and North Queensland Flood Recovery and Response Agency for Central NSW providing an overview of the agency.

30 Jun Rebecca Wickham, Resilience NSW providing the Deputy Premier’s media release on the bushfire clean-up as well as a factsheet on the clean-up, with useful information and links for your recovery teams and service partners.

30 Jun Western NSW Primary Health Unit COVID-19 Update.

1 Jul John Hebblewhite, Skoda and Tatra Museum confirming their AGM will be held in conjunction with the Artist in Residence day on 28 November 2020.

1 Jul Correspondence forwarded to Ewen Stewart in relation to Water NSW high water line around the Oberon Dam and the proposed timeline for review of Oberon’s planning instruments.

30 Jun Karen Handicott in relation to ongoing issue with truck parking in Springfield Street.

30 Jun Service NSW advising that NSW Small Business COVID-19 Recovery Grant of $500 up to $3,000 is available to eligible NSW small business owners and non-profit organisations with applications opening on 1 July 2020.

1 Jul Deborah Hoolihan regarding frequency of vehicles pulling up on the corner of Felled Timber Road and Abercrombie Road and seeking improvements on the intersection to accommodate this – response provided.

1 Jul Deborah Hoolihan – issue with historical dates quoted in July edition of the Oberon Community Newsletter – correction to be printed in the August newsletter, response provided.

1 Jul Essential Energy mid-year newsletter providing an update on their COVID-19 response.

2 Jul Live Better Community Transport seeking confirmation of eligibility for Oberon residents to access the Taxi Voucher scheme.

2 Jul Media Release - Local Government NSW (LGNSW) has voiced concerns over the NSW Government’s low-rise medium density housing rules, which come into effect for all councils today, fearing it will make it harder for councils to uphold community confidence in an orderly development system that supports the local character of their areas.

2 Jul Media Release – Local Government NSW (LGNSW) Local Government workers across NSW have been assured of economically responsible pay rises for the next three years, despite the extraordinary financial challenges created by COVID-19, following months of negotiations between Local Government NSW (LGNSW) and industry unions.

2 Jul Correspondence forwarded to Keven Vorhoeven in response to suggestions for Suicide Awareness programs in Oberon.

3 Jul Minister for Mental Health, Regional Youth and Women - Invitation to participate in OLG COVID-19 Local Government Update Webinar being held on Tuesday 7 July.

5 Jul Spiro Kavalieros seeking an opportunity to meet to discuss contracting opportunities for Oberon Council.

6 Jul Dr Sivakamy Anygkaran seeking a reminder for the community to remain COVID-19 safe.

6 Jul Invitation to participate in the OLG COVID-19 webinar being held on Tuesday 7 July where NSW Cross-Border Commissioner James McTavish will update councils on the closure of the border with Victoria.

7 Jul Council of Small Business Organisations Australia advising it is launching the Go Local First campaign on Friday 10 July.


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7 Jul Invitation to attend the Murray Darling Association Meeting being held on 21 July 2020 – apology submitted.

7 Jul Western NSW Primary Health Network COVID-19 update

7 Jul Alison Snepp regarding a proposal for framing the Oberon Tapestries.

8 Jul Lin Boswell advising that she is the President of Rotary for the 2020-21 financial year and issuing an invitation to be a guest speaker at an upcoming meeting – invitation accepted.

8 Jul Geoffrey Powel follow up after meeting regarding discussion about planning matters.

9 Jul Phillip Haynes providing a link to an article regarding water fluoridation.

9 Jul Oberon Business and Tourism Association providing information from Business NSW seeking action to rescue work opportunities for young people – response provided.

10 Jul Department of Primary Industries advising that nominations for the 2020 Hidden Treasures Honour Roll are closing soon.

10 Jul Jean Clark raising concern about a large increase in the number of subdivisions in the O'Connell valley and the unregulated use of bores on these properties.

11 Jul Geoffrey Powel submission in relation to Belvior Subdivision DA 10.2020.36.1.

11 Jul Trish Forsyth submission in relation to Belvior Subdivision DA 10.2020.36.1.

13 Jul Correspondence forwarded to Cancer Council of NSW expressing interest in a one off project to support Knit for Cancer during August.

13 Jul Tiffany Boys, Columbia Aged Care providing an update that Karen Cawthorne will be commencing as the Oberon Village Facility Manager.

Notes:


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10. NOTICES OF MOTIONS

10.01 RECTIFICATION WORKS FOR BENDS

File No: Roads Author: Clr Kerry Gibbons

Summary

My submission is to construct two dangerous bends that have poor design.

Motion

Bend 1. Caves Rd currently 12% inside line outside line - 4%. Bend 2. Gingkin Rd currently 14% inside line outside line - 3%. Both curves are very dangerous with winter frosts and in times when the roads are wet. These curves have been identified with technical engineer as curves that are in need of an upgrade. Quotations for first curve $50,000 and second curve $40,000. A funding source for this project could be considered through the local roads and community infrastructure program recently announced.

General Managers Note: It is suggested that this matter be deferred pending consideration of a

report in relation of the Local Roads and Community Infrastructure Program being report item 13.07.

10.02 REQUEST TO WIDEN SECTION OF FAUGHA BALLAUGHA ROAD

File No: Roads Author: Clr Clive McCarthy

Motion That Council from Section 94 Rural Roads provide funds to widen 200 metres of roadway on Faugha Ballaugha Road near property 234, possible cost $5,000.

10.03 REQUEST TO WIDEN SECTION OF BLACK BULLOCK ROAD

File No: Roads Author: Clr Clive McCarthy

Motion

That Council look at widening Black Bullock Road between the walking path / rail line to the east to Fitzpatrick’s clear ground (use for extension of existing trail) to be funded from Section 94 Rural Roads.


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11. COUNCILLOR AND DELEGATES REPORTS

11.01 CENTRAL NSW JOINT ORGANISATION & CENTROC BOARD MEETINGS 4 JUNE 2020

File No: Government Relations/Local and Regional Liaison/Centroc Author: Mayor Kathy Sajowitz

Summary

Clr Kathy Sajowitz and GM Gary Wallace attended the Board meetings of Centroc and the Central NSW Joint Organisation on Thursday 4 June 2020 via Zoom due to the current COVID-19 restrictions. See below a summary of the meeting, draft minutes are attached for information.

Recommendation: That report item 11.01 be received for information.

Election of Chairperson and Deputy Chairperson

Cr J Medcalf, Mayor of Lachlan Shire Council was elected unopposed as Chair Cr S Ferguson, Mayor of Blayney Shire Council was elected unopposed as Deputy Chair. Speakers

It was noted that the Board meeting was scheduled to take place at Penrith on Wednesday 3 June, due to the current pandemic plans were cancelled. A future meeting is to be co-ordinated by Penrith City Council. Mayor Penrith City Council, Clr Ross Fowler OAM: Lachlan Shire Council and Penrith City Council have an active Friendship Agreement, both Councils see the benefit. Penrith is a staunch supporter of all Councils in Central NSW in their efforts for a safer swifter transport link between the two regions and connectivity to the Aerotropolis and the associated economic opportunities emerging. Both regions have begun to strategise the most logical and safe pathways to encourage visitation to each LGA, promotion of a Visiting Family and Relatives (VFR) campaign, of which Western Sydney is a strong component. “It’s time to reconnect with friends and family in Central NSW”. The JO has committed to approach Western Parkland Councils (eight Councils of the Western Sydney City Deal Alliance comprising: Liverpool, Campbelltown, Penrith, Camden, Wollondilly, Blue Mountains, Hawkesbury and Fairfield) with a view to promote collaboration on the safe swift link between Sydney and Central NSW. The Hon Shelley Hancock, Minister for Local Government

Question re Local Government having a seat at the table when COAG (where they do have a seat) is replaced by the National Cabinet. Minister responded - unnecessary, State Representatives should be able to represent the views of local government.

Question is the date for the next Local Government Elections set in stone? Minister

responded definitely September 2021 date to be announced in near future (since announced) in relation to universal postal voting - the NSWEC have announced this will be available for September 2021, optional for councils who can choose to remain on current system, but should consider costs.

The review into Joint Organisations will take place during the second half of this year. Question: when will the terms of reference be set? Very soon.


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The new Regional Prosperity Committee is now established and some good collaboration now taking place, it is envisioned that the committee will ensure regional voices at every table.

Question, Future of the current JO model and differences between the progress of various

organisations. Minister acknowledged there had been issues in some areas, but she is positive for the future

Steph Cooke MP, Member for Cootamundra

Ms Cooke, Member for Cootamundra, provided an update on various matters of interest and gave an overview of projects within her electorate. CNSWJO Staff will follow up with Ms Cooke’s Electorate Office to seek a suitable date to meet at NSW Parliament House in the near future. Ashley Albury DPC, Ashley currently touring the regions with Gary Barnes meeting with local

councils. Reported that funding is starting to come through, NSW Budget will probably be handed down in November. Sam Harma RDACW, Sam is facilitating quite a few ZOOM meetings between JO’s and Ministers

and this is working well. Peter Evans OLG, Overview and update on COVID funding programs, concentrating on business

at this stage to stimulate the economy and get people back to work. CENTROC

• Apologies were accepted • Minutes of February Meeting were accepted The Centroc Board met for the last time 4 June 2020. The Centroc Board will not need to meet again. It is still anticipated that the Centroc accounts will be combined with the JO accounts at 30 June 2020 and the audited accounts will then reflect this one new combined entity. A report to Forbes on windup of Centroc as a Section 355 Committee will occur subsequent to the Audit. The region thanks Forbes Shire Council for its administrative support over the decades. CNSW JOINT ORGANISATION

• Apologies were accepted • Minutes of February Meeting were accepted Portfolio Mayors and representation to other entities

That the Board resolved the Portfolio Mayors and representation as follows:

Priority One: Inter-council cooperation

Portfolio Mayor Cr John Medcalf

Priority Two Regional Prosperity

Portfolio Mayor Cr Bill West

Priority Three Regional Transport and Infrastructure

Portfolio Mayor Cr Ken Keith

Priority Four Regional Water

Portfolio Mayor/Chair Cr David Somervaille


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Western Region Academy of Sport Cr S Ferguson

NSW Council Safe Advisory Network Natalie Terrazzino from Orange City Council and Matthew Bailey, Cabonne Council

Regional Strategic Roads Group Cr B West, Cr K Keith, Cr P Miller

Regional Integrated Transport Group Mr B Howard and Ms J Bennett

Lachlan Water Sharing and Water Resource Plan Stakeholder Advisory Panel

Cr D Somervaille

Financial Matters The financial accounts as at May 2020 were presented. The Board anticipates a full year profit of $72,251 at 30 June 2020 against a budgeted loss of $52,128. The improvement in the financial position of the Joint Organisation is due to the recent receipt of the $150,000 Capacity Building Funding from OLG. The Southern Lights Project expense of $9,874 is the first claim on this funding. Please see the full agenda for all reported financial figures. Draft Statement of Revenue and Budget

The Board were asked to approve the Draft Statement of Revenue and Budget for exhibition.

The Board resolved that fees are increased by the IPART rate cap of 2.6%

A Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget subsequent to it being on exhibition.

Regional Procurement and Contract Management Report

The Board approved the procurement and extension of a series of contracts delivering value to member Councils through cheaper pricing and lower Council overheads including:

Road signs

A Learning Management System

Pre-employment screening

Printing and mailing of rates notices

Procurement support for water main condition assessment

Electric Vehicle toolkit Southern Lights

The roll-out of LEDs is well underway in the region, with lights having been installed in Bathurst, Cabonne and Orange. Formation of a Training, Learning and Development Working Group Proposal

As there is considerable interest from the majority of members of the HR Manager Group, the Board approved the formation of the Training, Learning and Development (TLD) Working Group for an initial term of eighteen months. Tourism

The Board were advised that the Review for Regional Tourism is completed. The recommended next steps are to refresh the strategy progressed through a Steering Committee with the same membership as the Tourism Strategic Review Subcommittee.


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The Board was updated on the post COVID-19 “We Want you Back” tourism campaign. The campaign includes a social media campaign and a focus on local tourism characters. The Board thanked all Mayors and Tourism Managers in the region who have been providing media support to the program which launched 5 June.

All CNSWJO Councils have been involved in this project.

Tourism Managers returning from the LGNSW Tourism Conference have provided feedback that there may be an opportunity to seek sponsorships for a regional tourism award through LGNSW. It is suggested that support for an approach to LGNSW be requested from Destination Network Country and Outback as they have more experience in understanding the costs and sponsorship structures.

Charles Sturt Medical Scholarship Report

Charles Sturt University gave a proposal for a Scholarship be established to support “growing our own” medical students from within the Joint Organisation geographic footprint. This Scholarship would represent the realisation and continued support of Central NSW Councils’ long-term advocacy for a regional medical school. It is Board policy to support “growing our own” health workforce and members make contributions to various programs to bring medical workforce into the region. The Board resolved that:

• A joint commitment of $15,000 per year over a period of five years ($75,000) to the Charles Sturt University Foundation would provide three full scholarships of $25,000 ($5000 a year) to students from the region studying a five year undergraduate medicine degree full time on campus.

COVID-19 response in region

The Board gave consideration to the calendar as a result of COVID-19. It resolved to:

Adopt August 27 for the meeting with Federal Representatives sponsored through the Hon Michael McCormack’s Office.

Note that the August Board meeting will be held on 26 August at a venue to be advised.

Organise a special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year.

Conduct meetings using online platforms from time to time to progress Board discussions with key influencers, these to include meetings online with State and Federal Members.

Note that scoping work on lessons learned from this region’s response to COVID-19 has commenced through the RLE and will through the Chair monitor COVID-19 and alter programming as required.

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Minutes of the Centroc Board meeting 4 June 2020 held via zoom Board Delegates in bold

Chaired by Cr John Medcalf the meeting opened at 10.10am

1. Apologies

Resolved Cr R Kidd/Cr B Bourke

That the apologies for the Centroc Board meeting 4 June 2020 listed above be accepted.

2. Minutes

2a Confirmation of the Minutes of the Board Meeting 27 February 2020 at Grenfell

Resolved Cr K Keith/Cr K Sajowitz

That the Minutes of the Centroc Board Meeting 27 February 2020 held at Grenfell be confirmed.

3 Wind up of Centroc

Resolved Cr B Bourke/Cr R Kidd

That the Central NSW Councils (Centroc) Board note the report regarding the windup of Centroc as a Section 355 Committee of Forbes Shire Council.

4 Financial report

Resolved Cr B Bourke/Cr K Keith

That the Board note the Financial report The General Meeting of the Centroc Board closed at 10.13am Page 1 is the last page of the Centroc Board Minutes 4 June 2020

Cr B Bourke Bathurst Regional Council Cr K Sajowitz Oberon Council

Mr D Sherley Bathurst Regional Council Mr G Wallace Oberon Council

Cr A Ewin Blayney Shire Council Cr R Kidd Orange City Council

Ms R Ryan Blayney Shire Council Mr D Waddell Orange City Council

Cr K Beatty Cabonne Council Cr K Keith Parkes Shire Council

Mr B Byrnes Cabonne Council Mr K Boyd Parkes Shire Council

Cr D Somervaille Central Tablelands Water Mr G Carroll Weddin Shire Council

Mr G Rhodes Central Tablelands Water Ms C Weston RDA CW

Cr B West Cowra Shire Council Mr S Harma RDA CW

Mr P Devery Cowra Shire Council Mr A Albury DPC

Cr P Miller Forbes Shire Council Mr P Evans OLG

Mr S Loane Forbes Shire Council Ms J Bennett Centroc

Cr J Medcalf Lachlan Shire Council Ms M Macpherson Centroc

Mr G Tory Lachlan Shire Council Ms K Barker Centroc

Ms V Page Centroc

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Minutes of the Central NSW Joint Organisation meeting 4 June 2020 held via zoom

Attendees, voting members in bold.

1. Opening meeting 10.05am

2. Acknowledgement to Country by Chair

3. Apologies applications for a leave of absence by Joint Voting representatives Cr M Liebisch and Cr S Ferguson

Resolved Cr P Miller/Cr K Keith

That the apologies for the Central NSW Joint Organisation Board meeting 4 June 2020 listed above be accepted.

4. Election of Chairperson and Deputy Chairperson

The Chair, Cr Medcalf, stepped down

Mr D Sherley became the Returning Officer

Cr J Medcalf was elected unopposed as Chair

Cr S Ferguson was elected unopposed

Cr J Medcalf assumed the Chair

5. Speakers

Penrith City Council - 10.15am

o Cr Ross Fowler OAM, Mayor and Mr Warwick Winn, General Manager

Action – To follow up for a future meeting at Penrith and approach the Parkland Councils

Group

The Hon Shelley Hancock, Minister for Local Government

Ms Steph Cooke MP, Member for Cootamundra

Cr B Bourke Bathurst Regional Council Cr J Medcalf Lachlan Shire Council

Cr A Ewin Blayney Shire Council Cr K Sajowitz Oberon Council

Cr K Beatty Cabonne Council Cr R Kidd Orange City Council

Cr B West Cowra Shire Council Cr K Keith Parkes Shire Council

Cr P Miller Forbes Shire Council

Mr D Sherley Bathurst Regional Council Cr D Somervaille Central Tablelands Water

Ms R Ryan Blayney Shire Council Mr G Rhodes Central Tablelands Water

Mr B Byrnes Cabonne Council Ms C Weston RDA CW

Mr P Devery Cowra Shire Council Mr S Harma RDA CW

Mr S Loane Forbes Shire Council Mr P Evans OLG

Mr G Tory Lachlan Shire Council Mr A Albury Regional NSW

Mr G Wallace Oberon Council Ms J Bennett Central NSW JO

Mr D Waddell Orange City Council Ms K Barker Central NSW JO

Mr K Boyd Parkes Shire Council Ms M Macpherson Central NSW JO

Mr G Carroll Weddin Shire Council Ms V Page Central NSW JO

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6. Confirmation of the Minutes of the Central NSW Joint Organisation meeting 27 February 2020 in Grenfell

Resolved Cr P Miller/Cr B West

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 27 February 2020 held in Grenfell

7. Business Arising from the Minutes – Matters in Progress

Resolved Cr K Keith/Cr B West

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested, remove the suggested deletion of the Blayney to Demondrille so it remains on the action list.

8. Reports to Statement of Regional Strategic Priority

Priority One

Report on Portfolio Mayors and representation to other entities

Resolved Cr B Bourke/Cr K Beatty

That the Board note the Report on Portfolio Mayors and representation to other entities and from the floor determine delegates to external bodies and portfolio Mayors.

Resolved Cr R Kidd/Cr P Miller

That Portfolio Mayors for the Joint Organisation be:

Priority One: Inter-council cooperation

Portfolio Mayor Cr John Medcalf

Priority Two Regional Prosperity

Portfolio Mayor Cr Bill West

Priority Three Regional Transport and Infrastructure

Portfolio Mayor Cr Ken Keith

Priority Four Regional Water

Portfolio Mayor/Chair Cr David Somervaille

That the External Bodies for the Joint Organisation be:

Western Region Academy of Sport Cr S Ferguson

NSW Council Safe Advisory Network Natalie Terrazzino from Orange City Council and Matthew Bailey, Cabonne Council

Regional Strategic Roads Group Cr B West, Cr K Keith, Cr P Miller

Regional Integrated Transport Group Mr B Howard and Ms J Bennett

Lachlan Water Sharing and Water Resource Plan Stakeholder Advisory Panel

Cr D Somervaille

9. Financial Report

Resolved Cr K Keith/Cr B West

That the Board note the Financial Report

10. Draft Statement of Revenue and Budget

Resolved Cr B West/Cr P Miller

That the Board note the report on the Draft Statement of Revenue and Budget and 1. Approve the Draft Statement of Revenue and Budget (the Draft Statement) with the

amendment to the fees to adopt Option 3 instead of Option 1;

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2. Given the election period and associated Integrated Planning and Reporting timeframes have been extended by 12 months, note that the review of strategy for the JO will not occur until the end of 2021;

3. Accordingly, provide a report to the next meeting on programming until November 2021 that extends the life of CNSWJO Strategic Plan; and

4. Note a Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget Subsequent to it being on exhibition

JO Sustainability report deferred until after the conversation with the Minister for Local

Government, the Hon Shelley Hancock.

11. Regional Procurement and Contract Management Report


That the Board note the Regional Procurement and Contract Management Report and 1. approve a procurement process for the supply and delivery of road signs be conducted on

behalf of member councils, noting the inclusion of a 2% contract management fee payable to CNSWJO;

2. approve the contract extension of the Learning Management System contract with ELMO for a period of 3 years from 1 September 2020 for the Learning module and course content for participating councils;

3. approve the extension of the pre-employment screening contract with Recovre until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension;

4. approve the extension of the printing and mailing of rates notices contract with Forms Express until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension;

5. endorse the approval for the extension of the procurement support for water main condition assessment contract with Common Thread Consulting until 30 June 2020, including a variation to include a more detailed evaluation of responses;

6. approve the extension of the EV toolkit contract with Evenergi until 31 August 2020; and 7. note the status of the BPAP Program and encourage council staff to provide information to

inform the program if and when required.

12. Southern Lights Report

Resolved Cr B Bourke/Cr P Miller

That the Board note the Southern Lights Report.

13. Formation of a Training, Learning and Development Working Group Proposal

Resolved Cr R Kidd/Cr B West

That the Board 1. note the formation of a Training, Learning and Development Working Group Proposal report; 2. approve the formation of the Training, Learning and Development (TLD) Working Group where

participation is optional; and 3. approve the TLD Working Group resourcing to be funded out of existing CNSWJO reserves for

2020/2021 FY and recommend that fee options be included in the 2021/2022 FY budget for consideration and it be reported to the Board accordingly.

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Priority Two: Regional Prosperity

14. Tourism Matters

Resolved Cr B West/Cr K Keith

Note the Tourism Matters report and

1. Note the advice from a survey conducted across the region on the role of the Joint Organisation in tourism encouraged continuing activity on tourism at the regional level;

2. Use surplus funds in the JO tourism budget to procure external support to refresh strategy for regional tourism leveraging the JO model;

3. Include in the heads of consideration for the strategic refresh; a. The current framework for tourism in regional NSW from the LTO through to Federal

support for tourism. This to include funding, strategic and structural arrangements; b. Opportunities and challenges for tourism in regional NSW; and c. The value to member Councils and through them to their communities of the JO taking a

role in tourism; and 4. Note that this advice will inform future activity and its resourcing; 5. Continue with the existing fee structure to focus on the highly successful Public Relations and

Social Media activity; 6. Commends to the Central NSW Regional Tourism Group it undertake minor structural change

to enable a more nimble tactical response from the region while the broader strategic refresh is being undertaken;

7. Direct that the Tourism Review Subcommittee becomes the Steering Committee for the refresh of strategy for tourism in the region;

8. Note that the Tourism Review for the Central NSW JO is complete and thank the members of the Tourism Review Subcommittee for their ongoing support for tourism in the region;

9. Advocate to LGNSW to coordinate a Regional Tourism Awards seeking support from Destination Network Country and Outback; and

10. Note the progression of the “We Want You Back Campaign.”

11.02am The Hon Shelley Hancock joined the meeting 11.21am Minister Hancock left the meeting

15. JO Sustainability Report

Resolved Cr K Keith/ Cr R Kidd

That the Board note the JO Sustainability Report and 1. note that there is good support for the JO model from State agencies this region is engaged

with; 2. remain alert to the challenges for sustainability of the broader network; 3. continue to support the broader JO network in its activities in sustainability; 4. monitor differing approaches to models for intergovernmental collaboration being

considered by other regions; 5. note the briefing advice to the Minister for Local Government attending the Board meeting; 6. Welcome the Minister’s positivity with regard to JOs; 7. write to the Minister seeking to have JOs provide input of Terms of Reference for the JO

Review 8. Write separately regarding the Emergency Services Levy to respective Ministers and LGNSW;

and 9. continue to provide feedback to the Minister with regard to the above.

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16. Charles Sturt Medical Scholarship Report

Resolved Cr B West/Cr P Miller

That the Board note the Regional Medical Student Scholarships Report and 1. Note the report provides 2 options for a commitment to the Charles Sturt University

Foundation for students from your region studying a five year undergraduate medicine degree full time on campus;

a. Option 1 - $15k commitment per year for 5 years for a total of $75k or b. Option 2 - $25k for 5 years for a total of $125k to the Charles Sturt University Foundation for students from your region studying a five year undergraduate medicine degree full time on campus;

2. Adopt Option 1 to be funded from Joint Organisation reserves; and 3. Amend the budget for 2020/2021 accordingly.

11.29am Steph Cooke, Member for Cootamundra joined the meeting 11.30am Cr A Ewin left meeting 11.38am Steph Cooke, Member for Cootamundra left the meeting for Division in her role as Whip

17. Update to the MoU with RDA Central West

Resolved Cr B West/Cr R Kidd

That the Board note the Update to the MoU with RDA Central West Report and provide scoping advice on progressing better telecommunications outcomes for the region to be included in the actions going forward.

12.01pm Cr A Ewin joined the meeting

Emergent

18. COVID-19 Response in region

Resolved Cr P Miller/Cr B West

That the Board note the COVID-19 Response in the Region Report and support ongoing changes to the Board calendar including but not limited to:

Adopting the date for the meeting with Federal representatives is 27 August through the Hon Michael McCormack’s Office;

Noting that the August Board meeting will be held the day before 26 August at a venue to be advised;

A special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year;

Meetings using online platforms from time to time to progress Board discussions with key influencers;

These to include meetings online with State and Federal members;

Note that scoping work on lessons learned from this region’s response to Covid 19 has commenced through the Regional Leadership EExecutive; and

Through the Chair monitor Covid19 and alter programming as needs.

19. Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic

Priority 2019/2020


the Board note the Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority.

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20. Updates provided by Mr A Albury, Mr S Harma and Mr P Evans

21. Matters raised by members

Review of business paper format – Ms J Bennett to work with Cr P Miller offline

12.30pm Cabonne representatives Cr K Beatty and Mr B Byrnes left meeting

22. Late reports – Nil

23. Speakers to the next meeting -

As the meeting will be in Canberra speakers will be determined through the Chair. Please note that

based on positive feedback from the Board there may be meetings coordinated via Zoom for both

General Managers and Board members with various State and Federal members, Ministers, agencies

and other influencers.

24. The next meeting dates are

Board –3 July 2020 – Via Zoom - Adoption of the Statement of Revenue and Budget.

GMAC – 23 July 2020

Board – 26 August in Canberra

27 August 2020 – Parliament House Canberra

Meeting closed at 12:34pm

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11.02 UPPER MACQUARIE COUNTY COUNCIL MEETING - 19 JUNE 2020

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr Andrew McKibbin

Summary

The most recent meeting of the Upper Macquarie County Council (UMCC) on 19 June 2020 was held remotely by Zoom with the Chairman and General Manager (observing appropriate social distancing) being present at the Bathurst Regional Council Chambers. The UMCC meeting was attended by Council’s delegates Clr Andrew McKibbin and Clr Don Capel.

Recommendation:

That the report item 11.02 is received as information.

UMCC MEETING on 19 June 2020

The Meeting commenced at 2.30pm. The following summary is provided for Oberon Councillors: a) Legislative Compliance Register The UMCC has compiled a register of all reporting and notification requirements under legislation that it is required to comply with. Council endorsed the register. b) Annual Operational Plan and Member Fees Council adopted the Annual Operational Plan that had been on public exhibition with no community submissions received. Council also adopted the recommended increase in fees for the Chairman and Members. c) COVID Update

A summary of the situation is: i. The UMCC office is still closed to public; ii. Biosecurity Officers are continuing to undertake inspections in the field; iii. Chemical sales are being facilitated via telephone; and iv. Meetings by staff with LLS and DPI are being undertaken through ZOOM

d) Personal Information (Landholder Guidelines Following on from the last meeting the General Manager in consultation with the Local Government Solicitor has developed Guidelines for Members to access personal information on the particular status of landholders in the region covered by the four constituent Council areas overseen by UMCC. A form of declaration has been developed by those Members wishing to access the information that has to be completed and signed declaring that confidentiality will be maintained of the disclosed information. e) Debt Management Policy and Work Health and Safety Policy

The Debt Management Policy and Work Health and Safety Policy were both adopted by the Meeting. f) Weed Biosecurity Activity Report

Planning is underway for the tentative staging of an aerial weed control program in the spring of 2020 – targeting primarily Serrated Tussock and potentially also some Blackberry. Below are some statistics that will assist Councillors in determining whether Oberon is obtaining value for money from UMCC activities.


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For the 11-month period from 1 July 2019 to 31 May 2020 there were 1,637 inspections undertaken by UMCC (including 425 re-inspections) covering approximately 125,000 hectares of land plus 1,370 kms of linear reserves as follows:

1,197 inspections were of private property (~117,000 ha),

184 inspections were of public land (~8,000 ha), and

256 inspections were of public high-risk pathways (~1,370 kms) There were 476 inspections and re-inspections undertaken during the 2 month period of April and May 2020. The following is an analysis of the 1,197 private property inspections since 1 July 2019.

Risk Results Rating 1 Rating 2 Rating 3 Rating 4

1st Inspection 339 162 269 70

2nd Inspection 36 169 48 49

3rd Inspection 1 4 11 17

4th Inspection 1 1 0 0

UMCC Total 377 356 328 136

#The increasing prevalence/ proportion of Weed Risk Rating 1 and 2 properties (see Table 1 above) in recent times largely reflects two factors – (a) the re-inspection cycle where previously higher weed risk properties have been treated and reduced to lower weed risk, and (b) where new inspections where either higher weed risk properties have been treated and reduced to lower weed risk since Notice of Inspection and before 1

st Inspection, or were found to be of lower weed risk than expected prior to inspection.

The position at May 2020 is that since 1 July 2018 there have been 1,130 properties that on 1st inspection were found to be of ‘high risk’ weed biosecurity status. There were 488 of the properties for which weed control notices were issued, that have been re-inspected with the following results:

i. 321 of those properties now fully comply and are rated 1 or 2 on the UMCC risk rating metric; and

ii. 167 have not yet been complied. Of the 167 that are not yet compliant in that they have reduced the Biosecurity Risk rating to 1 or 2 the following applies:

a) there are 91 properties where work has been undertaken but not yet to the extent necessary to reduce the risk rating to 1 or 2: and

b) 76 properties have been issued Individual Biosecurity Directions, of which fifteen (15) have also received a Penalty Infringement Notice.

The remaining 642 properties are still the subject of Weed Control Notices – and are scheduled for a 2nd inspection.


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The Graph below illustrates the Enforcement/Compliance Status.

g) Next meeting.

The next meeting and workshop will be on 31 July 2020. The meeting closed at 4.30pm.

Notes:

231

109

122

29

1

1,130

167

321

92

15

- 200 400 600 800 1,000 1,200

Control Notices Issued

Control Notices Active

Control Notices Resolved

Biosecurity Directions Issued

Penalty Notices Issued

At May 2020

At June 2019


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11.03 OBERON ARTS COUNCIL MEETING 24 JUNE 2020

File No: File No: Community Relations/Consultation/Oberon Arts Council Author: Clr Sajowitz /Mayor

Summary

Councillor Sajowitz attended the last meeting of the Oberon Arts Council Committee.

Recommendation

That report item 11.03 is received as information.

Comment

Councillor Sajowitz attended the Ordinary Meeting of Oberon Arts Council held at the Oberon RSL on Wednesday 24 June 2020 commencing at 5.30pm. Full minutes attached.

Apologies were accepted

Previous Minutes were accepted

Correspondence was accepted

Treasurers report was accepted

Clr Sajowitz gave a council report which included the following:

Update on signage - final concept

Community Consultation in relation to 2020/21 Operational Plan and Delivery Program via ZOOM platform

COVID-19 Update

$3mill Funding Package for Community Hub from NSW Government

Oberon Outdoor Festival November 2020

Congratulations to OAC for nomination for NSW Volunteer Group of Year for Art in Health Program

Arts OutWest Report:

Oberon Delegate Fran Charge noted election of new Board Members, success of micro grants to struggling CW Artists

Arts and Health Program:

Re introduction of music at MPS after cancellation due to COVID-19

With lifting of restrictions OAC will continue to work with MPS residents and patients to make lanterns for the Winter Botanica Festival now postponed until 2021

OAC was successful in securing a $1000 grant from Essential Energy to assist with the Arts in Health program

OAC Member Shari Burke gave a presentation on an arts project being undertaken by Tarana Valley Community Group. The group are working with State Rail to carry out essential repairs to Tarana Station. Stage one will be the renovation of the toilets and the signal box restoration. Stage two will encompass the restoration of the Station Masters House. Local artists will be commissioned to replicate old prints of the station precinct into


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watercolour artworks to be hung in the house. Prints will also be made to sell which will assist in covering the costs to pay artists. It is envisioned that once the toilets are renovated the Tarana Markets and other local events could be held at the railway precinct.

Chair Fran Charge spoke about required maintenance to Common Artwork. A working bee of members will be held once weather warms up to clean and reseal the terrazzo in the rotunda. Council will be approached to clean and weed the memory pavers and the bullock mosaic on facility block requires some repair. It was noted that as part of ongoing maintenance of artwork in The Common, council has funds set aside.

Concern was voiced that the Flying Fox in The Common Playground was out of action. It was reiterated how popular this piece of play equipment was.

Brenda Lyon gave an update on the Yarn Bombing of trees in Main Street as part of the 2021 Winter Botanica Festival.

All social distancing measures were adhered to during the meeting. The meeting closed at 6.30pm. Clr Sajowitz did not stay for dinner. Next Meeting: 26 August 2020 commencing 5.30pm at the Oberon RSL Club.

Notes:

Oberon Arts Council Inc

Wednesday 24th

June 2020 5.30 pm

Oberon RSL Auditorium

GENERAL MEETING

Present: Mayor Kathy Sajowitz, Mary David, Kathy Beesley, Brian Beesley, Rhondda Pearce, Sandra Harman, Brian Harman, Michelle Dowling, Shari and Martin Burke, Tim Charge, Katie Graham, Caecilia Graham, Fran Charge and Brenda Lyon. Apologies: Graham Evers, Lexi Kellam Moved F Charge seconded R Pearce that apologies be

accepted

Minutes of the Meeting held Wednesday 19th

February 2020:

Moved : S. Harman Seconded: M. David that minutes of February meeting be accepted

Carried

Business arising: Deferral of the 2020 Botanica until last weekend in June 2021

OAC thanked Lexi Kellam for attending February meeting to advise us of ways to assist.

Correspondence IN Membership payments, Advice from Essential Energy re success of

Sponsorship program application. Letter from Oberon High School R. Pearce to reply Correspondence Out: Emails to members re meeting in June. Emails to committee re

insurance and inability to hold face to face meetings until further notice date. tba Email re

memberships due. Application to Oberon Council for 356 funding April

Application to Essential Energy for Arts and Health Funding 29May

Moved: K. Beesley Seconded: M. David that correspondence both in and out be accepted.

Carried

Treasurers Report: Kathy Beesley

Insurance Finsura Voluntary workers paid $56.00 Regional Asts NSW membership $55.00

paid $500.00 Music in hospitals pd. Balance in Arts Health $598.00.

Moved: Kathy Beesley Seconded: B. Harman that Treasurers report be accepted

Carried

Mayor Kathy Sajowitz: Mayoral Report -see attached

Arts OutWest 49 MicroGrants applications received from struggling Arts workers due to

Covid 19. 31 were funded. Covid savings ( travel accommodation etc costs) redirected into

Micro Grants awarded to Arts workers who have fallen through the cracks with recent

Government assistance. Four new/ or continuing Board members were selected for 2020 via

Zoom.

AOW AGM was conducted by Zoom with 35 attendees. Thanks to Mayor Sajowitz for

representing Oberon at this meeting via Zoom. Blayney day AGM visit was postponed for

2020 and will be held in Blayney in 2021.

Arts and Health Program update: Music in Hospitals program Harp player suspended due

to Covid 19

The 2020 Botanica rescheduled until June 2021

Arts and health will complete making the Botanica Lanterns for all the MPS patients when

access to the hospital resumes.

Essential Energy sponsorship $1000.00 for Arts and Health obtained this week. OAC are

extremely grateful for this sponsorship. The music in hospitals program will be launched this

Thursday 25th June. Oberon MPS patients will be able to watch and hear the music of Martin

Cook as he plays the harp and see and have conversations with Christine McMillan Fran

Charge and Caecilia Graham. This will continue weekly until lock down ends. Our

condolences are extended to Christine McMillan on the recent loss of her mother.

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Other Business

Shari Burke Tarana Valley Project TVCG :Shari informed OAC of the work being done as part

of the TVCG art project is to have 5 different local artists turn the 5 sketches from the 1886 Tarana

real estate brochure onto A3 watercolours. Prints of these art works will be for sale and the

originals will be framed and exhibited in the renovated Tarana Station Masters house. TVCG are

seeking funding to pay the artists $400 each and finance the initial printing. It is hoped to have

toilets and complete repairs to the Signal Box .Martin Burke has made parts for this. Stage 2 would

be to acquire the Station Masters house and develop a kitchen and possibly hold future markets at

this venue

Brenda Lyon reported on the Botanica recycled wool project currently being undertaken. She is

seeking donations of wool or assistance. Leave wool at the library or contact Brenda. The wool

banners are brightening up the wintery main street.

Signage at the Common Currently all public Art Works are being put onto a cultural map. All OAC

projects need correct signage so that those who come to Oberon know OAC did these incredible art

works . Signage will be completed asap

It was agreed to hold a meet and greet BBQ at the Common early in Spring to showcase the public

art works to those who may not have seen it and have a working bee to recoat the Terrazzo panels

(Tim Charge has the special lacquer for the job on hand ) Fran will contact Gary Wallace re repairs

needed for the Bullocks and will organise Selina Seifert to come. The pavers are very mouldy and

need some cleaning off

Katie Graham volunteered photos of the common for the cultural site

Please note there will not be a meeting in July

The next Oberon Arts Council Meeting will be held on Wednesday 26th August at 5.30 PM at the

Oberon RSL

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OAC – Wed June 24 2020

It seems so long since the last meeting and much has happened since then. Oberon has been fortunate so

far not to have seen any positive COVID cases. The community has to be thanked for their cooperation to

ensure this is maintained. The closure of facilities has caused a few residents some inconvenience and

council acknowledges that. Council offices are now open albeit under Health Order restrictions, the Library

is reactivating and the CC is once again available for community use. Many organisations are conducting

their meetings via ZOOM or similar as is council. We are hoping that by August or September we will be

able to have open council meetings but this will depend on OLG advice.

The council Operational Plan and Delivery program is now on public exhibition and will be presented to the

community via ZOOM this year, whilst not ideal it was the best option available. The presentation will be on

Mon June 29 at 2pm. The link to the presentation will then be posted on council’s website and FB page

where it can be viewed anytime until the public exhibition period closes on July 13. I encourage as many

residents to read the documents, and put in a submission should they wish to. Rates are set to rise by a

maximum of 2.6% for 2020/21, Fees and Charges by 1.3% council is looking for ways to assist the

community after the triple impacts of drought, fire and COVID and several options along with ramifications

and impact are included in the reports.

Minister Paul Toole recently announced a funding stimulus package of $3million to advance plans to create

a Community Hub incorporating the library, public consultation will be undertaken to assess what the

community would like to see included in the concept. The Fitness Centre is almost complete and will be an

impressive facility for the Oberon Community.

Many events have had to be postponed or cancelled this year due to COVID….Oberon Outdoor Week will

now be reinvented as the Oberon Festival Month during November, it is hoped this will kick-start more

events should NSW Health Orders allow. We need to remember that the pandemic is not over yet and we

still need to be vigilant. Oberon is participating in the “We Want You Back” tourism campaign; catch up with

the three short videos featuring Meg Low, David McMurray and myself. The videos can be viewed on VIC

webpage and will be/have been featured on other media. This campaign is aimed at encouraging visitors

back to Oberon including family and friends.

The new signage concepts have been decided upon, the community voted strongly in favour of the Natural

Beauty Design. The project will now go out for tender to progress the installation of the signage in the town

and villages.

OAC has been nominated for NSW Volunteer Group of the Year for its Art in Health Project,

congratulations this is such a worthwhile program.

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11.04 CENTRAL NSW JOINT ORGANISATION SPECIAL BOARD MEETING – 3 JULY 2020

File No: Government Relations/Local and Regional Liaison/Centroc Author: Mayor Kathy Sajowitz

Summary

Clr Kathy Sajowitz and General Manager Gary Wallace attended a Special Board Meeting of Central NSW Joint Organisation on Friday 3 July 2020 via Zoom due to the current COVID-19 restrictions. See below a summary of the meeting, full minutes are attached for information.

Recommendation:

That report item 11.04 be received for information.

Apologies were accepted

Minutes of June Meeting were accepted

Matters in Progress were accepted

No disclosures of interest were recorded

No Chair’s Minute was recorded

No reports were recoded

Draft Statement of Revenue and Budget was accepted

General Business

August Board Meeting scheduled to take place in ACT may be deferred until November

dependent upon COVID situation

Concerns were raised by several councils re the uncertainty around aspects of Jobseeker

and Jobkeeper schemes. It was observed that these payments were in some employment

areas more than wages paid, this is causing a possible lack of incentive and shortage of

workers in some rural towns. It was agreed to write to the Deputy Premier and other

relevant Ministers alerting them to this situation and the repercussions of same.

Concerns were raised re backpackers and other temporary visa holders being unavailable

to assist with the harvest this year. It is probable that there will be a bumper harvest in grain

and fruit and labour is in short supply. Around 21000 people are required. What can be

done to overcome this? Board agreed to write to relevant Ministers to have action taken.

Notes:

Minutes of the Central NSW Joint Organisation Special meeting 3 July 2020 held via teleconference. Attendees, voting members in bold.

1. Opening meeting 10.01am

2. Acknowledgement to Country by Chair

3. Apologies applications for a leave of absence by Joint Voting representatives Cr K Keith, Cr S Ferguson and Cr B West

Resolved Cr B Bourke /Cr M Liebich

That the apologies for the Central NSW Joint Organisation Board meeting 3 July 2020 listed above be accepted.

4. Confirmation of the Minutes of the Central NSW Joint Organisation meeting 4 June

2020 held via zoom

Resolved Cr R Kidd/ Cr B Newton

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 4 June 2020 held via zoom.

5. Business Arising from the Minutes – Matters in Progress


That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

6. Disclosures of interests – Nil

7. Chair’s Minute(s) - Nil

Cr B Bourke Bathurst Regional Council Cr K Sajowitz Oberon Council

Cr K Beatty Cabonne Council Cr R Kidd Orange City Council

Cr P Miller Forbes Shire Council Cr B Newton Parkes Shire Council

Cr J Medcalf Lachlan Shire Council Cr M Liebich Weddin Shire Council

Mr D Sherley Bathurst Regional Council Mr K Boyd Parkes Shire Council

Mr B Byrnes Cabonne Council Mr G Carroll Weddin Shire Council

Mr P Devery Cowra Shire Council Cr D Somervaille Central Tablelands Water

Mr S Loane Forbes Shire Council Mr G Rhodes Central Tablelands Water

Mr G Tory Lachlan Shire Council Ms J Bennett Central NSW JO

Mr G Wallace Oberon Council Ms A Thomas Central NSW JO

Mr D Waddell Orange City Council Ms V Page Central NSW JO

Page 34

8. Reports to Joint Organisation

Resolved Cr B Bourke/Cr K Sajowitz

That the Board note the report on the Statement of Revenue and Budget on the Statement of Revenue and Budget (the Statement) for 2020/2021

a. Statement of Revenue and Budget 2020/2021

Resolved Cr K Sajowitz /Cr B Newton

That the Board adopt the Statement of Revenue and Budget (the Statement) for 2020/2021

9. Notices of motions/Questions with notice - Nil

10. Confidential matters - Nil

11. Resolving into the Board and adoption of decisions - Nil

12. Matters raised from the floor - Challenges with Job Keeper/Job Seeker payments

Resolved Cr P Miller/Cr R Kidd

That the Board advocate to the Deputy Premier and other Federal representatives regarding the challenges with Job Keeper and Job Seeker including concerns for the upcoming harvest.

13. Conclusion of the meeting

14. Next meeting

15. The next meeting dates for Canberra to be confirmed next week given uncertainty

with Covid-19 cases rising.

Board – 26 August in Canberra TBC

27 August 2020 – Parliament House Canberra

Meeting closed at 10:20pm

Page 2 is the last page of the Central NSW Joint Organisation meeting 3 July 2020

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12. COMMITTEE REPORTS

12.01 OBERON YOUTH COUNCIL

File: Governance/Meetings/OYC Author: Lynette Safranek, Corporate Services Director

Summary

The Oberon Youth Council meeting is held on the fourth Wednesday of each month, except for January. This report provides an update on activities for May and June 2020.

Recommendations: That Council receive report item 12.01 as information.

Comment A copy of the June Meeting Minutes FOLLOW. The May and June 2020 Oberon Youth Council meetings were held via Zoom due to restrictions as a result of COVID-19 pandemic. The May meeting was a general catch up for the youth Councillors. No minutes were recorded at this meeting. The June meeting discussed the following agenda items:

Pens Against Poverty

Australian Future Leaders Program

Youth Week Update

Youth Sponsorship in 2020-21

2020 Community Picnic

Youth Events in 2020 The next meeting is scheduled on 22 July 2020 at 6:30pm via Zoom.

Notes:

OBERON COUNCIL – OBERON YOUTH COUNCIL – 24 June 2020

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The Meeting was held on 24 June 2020 via Zoom. The Meeting commenced at 6.30pm.

ATTENDANCE

Malcom Voerman Youth Mayor Ian Gaiser Youth Deputy Mayor Petra Burgess Youth Councillor

Alicia Gaiser Youth Councillor

Brandon Eiler Youth Councillor

Luke Burgess Youth Councillor

Annabel Burgess Youth Councillor

Don Capel Councillor

1. APOLOGIES

Susannah Curnuck Youth Deputy Mayor

Ruth Manouk Finance and Community Services Trainee

O’Connell Boss-Walker Youth Councillor

Indiana Boss-Walker Youth Councillor

Rebecca Stewart Youth Councillor

Cooper Young Youth Councillor

2. PREVIOUS MEETING MINUTES

Noted

3. REPORTS

a) Pens Against Poverty

The Youth Councillors thought this a worthy program and will support the promotion Oberon youth participating in this program. Council staff will organise promotional material from the organisers so that it can be promoted locally.

b) Australian Future Leaders Program

This was noted. No interest at this point in time from Youth Councillors. The Councillors were asked to spread the word to other youth in Oberon who may be interested.

c) Youth Week Update

It is hoped that we may be able to hold Youth Week activities later in 2020 if the COVID-19 restrictions are lifted.

d) Youth Sponsorship in 2020-21 The Youth Council are seeking young people who could benefit from sponsorship by the Youth Council during 2020-21.

e) 2020 Community Picnic

The Councillors had the following ideas for youth activities at this event:

Outdoor Laser Tag

Drive in (or outdoor) movie/s

Trivia on screen (using Apps)

Gumboot Throwing

Coytes

Mini Spartan

Zorb Soccer

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OBERON COUNCIL – OBERON YOUTH COUNCIL – 24 June 2020

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f) Youth Events in 2020

The following suggestions were provided for youth events: Online ‘clubs’, for example Book Club Open Air Cinema – could be a fund raising activity Trivia on phone Weekly competitions such as photographic or colouring in Halloween activity

4. GENERAL BUSINESS Nil

5. NEXT MEETING DATE AND MEETING CLOSE

Wednesday 22 July 2020 from 6.30pm in the Council Chambers The meeting closed at 7.15pm

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13. REPORTS FOR DECISION

13.01 2020-21 OPERATIONAL PLAN AND LONG TERM FINANCIAL PLAN, AND 2020-21 STATEMENT OF REVENUE POLICY

File No: S: Governance/Meetings/Ordinary/July 2020 Author: Lynette Safranek, Corporate Services Director; Gary Wallace, General Manager; Chris Schumacher, Technical Services Director; and Paul Sullivan, Planning and Development Director

Summary This report seeks Council resolutions to adopt the draft 2020-21 Operational Plan and Long Term Financial Plan, and the 2020-21 Statement of Revenue Policy, following public exhibition in accordance with the Local Government Act 1993.

Recommendation:

That Council: 1. Adopt the 2020-21 Operational Plan and Long Term Financial Plan as submitted.

2. Adopt the 2020-21 Statement of Revenue Policy as submitted.

3. Approve the O’Connell Valley Community Group rollover of unused 2019-20 $5,000 Village Improvement funds to 2020/21 Operational Plan.

4. Approve the Burraga and District Community Association rollover of unused 2019-20 $5,000 Village Improvement funds to 2020-21 Operational Plan.

5. Review the Vision and Mission Statements at the next Community Strategic Plan review.

Comment

Copies of the following documents are ATTACHED:

2020-21 Operational Plan and Long Term Financial Plan

2020-21 Statement of Revenue Policy

Public submissions In accordance with the June Ordinary Council Meeting resolution:

Councillors and staff held a public community consultation presentation via Zoom on 29 June. There were two community members present and the recording of this consultation was placed on Councils website during the public exhibition period. At the time of writing this report, there were 15 views of the presentation.

The public exhibition has been extended until 20 June 2020 due to it being 2 days short in accordance to the Local Government regulatory requirements. The date of the Council meeting was included in the 28 days.

Staff reviewed and comment on the 4 public submissions received at the time of writing this report. Any submissions received after this time and prior to the exhibition deadline, will be provided to Councillors before the July Ordinary Council Meeting.

Staff reviewed all operational areas for potential savings and include in this report for consideration.

Council staff submit the ATTACHED 2020-21 Operational Plan and Long Term Financial Plan for approval.


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1. 2020-21 OPERATIONAL PLAN AND LONG TERM FINANCIAL PLAN

Upon reviewing the draft 2020-21 Operational Plan, Council staff found three items that were overlooked in the Income Statement presented to Council in June. The income statement is a summary of the overall operational plan. While staff advised during the public community consultation presentation that these were overlooked, the entire Operational Plan is correct as is the amended Income Statement exhibited through the public exhibition period. Council can be assured that the Operational Plan in its entirety has been developed in accordance with the Local Government Act and Australian Accounting Standards. The forecast of a deficit of $47,267 remains. As advised previously, the errors were in translation of figures from the Operational Plan to the draft Income Statement. The following outlines the missing information that has been included in the Draft 2020-21 Income Statement on public exhibition:

a) In an effort to ensure more transparency, the figures in Other Expenses have been increased to include expenses that in the past have typically been included in Materials and Contracts. Council was endeavouring to show rebates against expenses such as Insurance. An insurance rebate of $35,715 was not shown in the Other Expenses.

b) An error in the Total Expenses line was identified. Total Expenses amount to $14,908,895. The Operating Result total was used in its place.

c) The amount of $11,156,842 should have been on a new line with the title “Operating Result (before disposal of assets and carry overs)”.

The above change to the Income S

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