agenda council meeting - campbelltown city...

Agenda Council Meeting Notice is hereby given pursuant to the provisions of the Local Government Act, 1999 that the next Meeting of Campbelltown City Council will be held in the Council Chamber, 172 Montacute Road, Rostrevor on

Tuesday 3 November 2015 at 7.30 pm for the purpose of considering the items included on the Agenda.

Michelle Hammond Acting Chief Executive Officer

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Kaurna Acknowledgement We acknowledge that the land we meet on today is the traditional land of the Kaurna people. We respect their spiritual relationship with this land. We also acknowledge the Kaurna people as traditional custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna Heritage and the cultural beliefs of the Kaurna people. To: Mayor Brewer and Councillors.

Council Agenda

Table of Contents

1. Opening of the Meeting ............................................................................................................ Page 1 2. Apologies .................................................................................................................................. Page 1

3. Minutes ...................................................................................................................................... Page 1

4. Public Question Time (15 minute duration) ......................................................................... Page 13

5. Business Adjourned .............................................................................................................. Page 13

6. Questions With Notice ............................................................................................................ Page 13

7. Petitions ................................................................................................................................... Page 13

8. Deputations ............................................................................................................................. Page 13

9. Motions on Notice (with supporting reports and comments from Members and Staff) Page 14

10. Recommendations From Committees .................................................................................. Page 15

11. Reports From Officers

11.1 General Purpose Financial Statements for the Year Ended 30 June 2015 .............. 9 11.2 2015/2015 Budget Result ............................................................................................ Page 127 11.3 Annual Report .............................................................................................................. Page 131 11.4 Draft Events Policy ...................................................................................................... Page 135 11.5 Section 41 Committees – Annual Review ................................................................. Page 143 11.6 Appointment of Independent Member to the Audit & Governance Advisory

Committee .................................................................................................................... Page 165 11.7 Community Event Grants – Round 1 ......................................................................... Page 167 11.8 Consent Items .............................................................................................................. Page 171

12. Members Reports ................................................................................................................. Page 172

13. Closure of Meeting ............................................................................................................... Page 172 All meetings of Council are taped and the audio placed on Council’s website.

Agenda - Council 3 November 2015

TRIM Record: 15/63901

1. Opening of Meeting

2. Apologies

Cr Amber

3. Minutes

Recommendation That the minutes of the meeting of the Council held on Tuesday 20 October 2015, as printed and circulated be taken as read and confirmed.

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Minutes Council Meeting Minutes of the meeting of the Council held in the Council Chamber, 172 Montacute Road, Rostrevor Tuesday 20 October 2015

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Minutes - Council 20 October 2015

TRIM: 15/62043 Page 1

Elected Members Present: Mayor Brewer Councillor Amber Councillor Barbaro Arrived 7.35 pm Councillor Grigg Councillor Kennedy Councillor Leombruno Councillor Nenke Councillor Noble Councillor Ryan Councillor Tidd Councillor Whittaker Arrived 7.30 pm Council Staff Present: Chief Executive Officer General Manager Corporate & Community Services General Manager Infrastructure Services Acting General Manager Urban Planning & Leisure Services Manager Governance & Communications Executive Services Officer Meeting Commenced: 7.30 pm Meeting Concluded: 8.58 pm 1. Opening of the Meeting The time being 7.30 pm Mayor Brewer opened the meeting. The time being 7.30 pm Cr Whittaker entered the meeting. 2. Apologies Nil. 3. Minutes Cr Kennedy moved and Cr Grigg seconded that the minutes of the meeting of the Council held on Tuesday 6 October 2015 and the minutes of the meeting of the Special Council held on Tuesday 13 October 2015 as printed and circulated be taken as read and confirmed. Carried

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TRIM: 15/62043 Page 2

4. Public Question Time

Nil.

5. Business Adjourned

Nil.

6. Questions With Notice

Nil.

7. Petition

Nil.

8. Deputations

Nil.

9. Motions on Notice

The time being 7.35 pm Cr Barbaro entered the meeting. 9.1 Cr Noble moved that Council inform all residents who live within 500 metres of

Paradise Interchange of Council's policy in relation to parking permits. This is to enable residents to be given the opportunity to apply for a parking permit that allows them to park their vehicle in their street and exempting them from the 2 hour limits on these streets.

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TRIM: 15/62043 Page 3

With the consent of the mover Cr Ryan seconded the Motion was altered to reflect the following:

That Council inform all residents who live in close proximity of Paradise Interchange with street parking prohibitions of Council's policy in relation to parking permits.

This is to enable residents to be given the opportunity to apply for a parking permit that allows them to park their vehicle in their street and exempting them from the 2 hour limits on these streets.

Carried

10. Recommendations from Committees

10.1 Youth Advisory Committee – Minutes, Monday 12 October 2015 Cr Noble moved and Cr Whittaker seconded that the minutes of the Youth Advisory Committee made at its meeting held on Monday 12 October 2015 be received. Carried

11. Reports from Officers

11.1 Miscellaneous DPA Statement of Intent TRIM Reference: B101/2

Cr Ryan moved and Cr Kennedy seconded that Staff be instructed to arrange for the preparation of a Statement of Intent for a Miscellaneous Development Plan Amendment with a focus on the following elements: Waste Management Building Heights Density around open space Increasing Minimum Site area for Row Dwellings and Residential Flat Buildings to

200m2 Residential Privacy Minimum Frontages Rear Setbacks Hammerhead Allotment Policy in the Low Density Policy Area Land Division Policy Community Zone Policy Home Office/Home Business Policy.

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TRIM: 15/62043 Page 4

A Formal Motion was moved by Cr Whittaker and seconded by Cr Nenke that the matter be adjourned for 6 months to seek further clarification regarding the Planning Reform process. Carried Note: The only person who spoke to the motion other than the mover and seconder was Cr Amber who spoke against the motion. 11.2 Community Grant - Black Hill Challenge

TRIM Reference: B132/15

Cr Barbaro moved and Cr Noble seconded that Council approve an Event Grant of $1,000 to the Lions Club of Rostrevor for the purpose of holding the Black Hill Challenge. Carried Unanimously 11.3 Influencers Church Community Carols 2015 – Fireworks Show

TRIM Reference: B68

Cr Amber moved and Cr Ryan seconded that Influencers Church be advised that Council: 1. does not approve the use of Campbelltown Memorial Oval for the purpose of

staging a fireworks display on Friday 18 December 2015 for the Paradise Community Carols, however allows the free use of the oval for the staging of the Carols (subject to a bond of $1000 being paid) and use of the car parking spaces around the Oval for parking of vehicles, and

2. does not wish to be a partner to the 2015 event, and

3. allows use of the car parking spaces around the oval for parking of vehicles if the

Church decides it does not wish to use the oval for the Carols. An Amendment was moved by Cr Leombruno and seconded by Cr Kennedy that Influencers Church be advised that Council: 1. does not approve the use of Campbelltown Memorial Oval for the purpose of

staging a fireworks display on Friday 18 December 2015 for the Paradise Community Carols however allows the use of the car parking spaces around the Oval for parking of vehicles, and

2. does not wish to be a partner to the 2015 event.

The Amendment on being put was Carried and then became the Motion which on being put was Carried

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TRIM: 15/62043 Page 5

11.4 Revocation of Community Land Classification, Pigeon Club, Henry Street

TRIM Reference: B3100

Cr Leombruno moved and Cr Kennedy seconded that Council: 1. receive the feedback from the Community and agrees to proceed with the

revocation of the classification of land at Allotment 34 Henry Street, Hectorville (DP 8059, Certificate of Title Volume 6158 Folio 823) as Community Land, and

2. authorise Staff to prepare a suitable report for the consideration and consent of the

Minister for Local Government. Carried 11.5 Local Government Elections Discussion Paper Consultation


Cr Tidd moved and Cr Leombruno seconded that Staff forward Council’s response (attached) to the Local Government Elections Discussion Paper and Technical Proposals document to the Office of Local Government and Local Government Association with the following amendments: 1. that the section on electronic voting be altered to state ‘That Council does not

support electronic voting as it is not convinced that the ability to make this form of voting secure at present exists’, and

2. the section on timing of elections be amended to read ‘That Council does not

support concurrent State Government and Local Government elections as: this may lead to the politicisation of Local Government Elections, and it would prevent qualified candidates from standing in both elections thus

potentially losing well credentialed people from Local Government.’

Carried 11.6 Recruitment of Business Representative Members to the Economic

Development Advisory Committee


Cr Amber moved and Cr Kennedy seconded that Council appoint Ms Tracey Powell and Mr Alan Amezdroz to the Economic Development Advisory Committee until 30 November 2017. Carried

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TRIM: 15/62043 Page 6

11.7 Consent Items Cr Grigg moved and Cr Leombruno seconded that the following Consent Items be received and the recommendations contained therein be adopted. 11.7A Waste Care SA Annual Report 2014/2015 TRIM Reference: B239

That the Waste Care SA Annual Report 2014/2015 be received and that Council acknowledges Cr Kennedy’s work and commitment as chairman of the Board of Waste Care SA. 11.7B Monthly Finance Report That the Monthly Finance Report for the period 1 September 2015 to 30 September 2015 be received. 11.7C Monthly Performance Report TRIM Reference: B549

That the Monthly Performance Report be received. Carried

12. Member’s Reports

Cr Amber Requested that Council write to Mr Brian Hurn’s family offering

sympathies and acknowledging his enormous contribution to Local Government.

Cr Whittaker The Local Government Association Annual General Meeting is

occurring at the end of October.

Advised that Council’s Sister City, Comune Di Paduli, has had heavy rains recently and requests that Council writes to them to advise them that we wish them well in their efforts in the clean up.

Cr Ryan Advised of the opening of the Anderson Court Adventure Playground on Sunday 25 October 2015 from 1.00 pm to 3.00 pm.

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TRIM: 15/62043 Page 7

Cr Noble Reported on the success of Parkrun and thanked Elected Members for their support of the event.

13. Closure of Meeting

The time being 8.58 pm the Mayor closed the meeting. Certified a true record ............................................. CHAIRPERSON Taken as read and confirmed this day ............................................. CHAIRPERSON

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4. Public Question Time

5. Business Adjourned

Nil.

6. Questions With Notice

Nil.

7. Petition

Nil.

8. Deputations

8.1 Thorndon Park Master Plan TRIM Reference: B1900 Acting Chief Executive Officer, Michelle Hammond‘s Report

Council’s Manager Governance & Communications, Ms Lyn Townsend, will present to Council the 2015 IAP2 (International Association for Public Participation) Australasian Core Values Encouragement Award for runner up Organisation of the Year, for Council's community engagement processes for the Thorndon Park Master Plan. This achievement, judged by community engagement experts from across Australia and New Zealand, acknowledges Council's high quality community engagement processes.

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9. Motions on Notice

Cr Tidd submitted the following motion for consideration: 9.1 That a report be prepared for Council on traffic problems on Koongarra

Avenue, Rostrevor and possible solution to those problems.

Rationale: I have been spoken to by a number of residents of Koongarra Avenue, Rostrevor who are concerned about their and their children’s safety on this road. Koongarra Avenue is one of the roads that motorists use as a ‘rat run’ to gain quick access from Glen Stuart Road to St Bernards Road. Of these streets it is probably the most dangerous because it is the narrowest of them and it is the only street that does not run straight. Residents have contacted me to complain about: The speed of the traffic Its gradual increase over time They say it starts as early as 4.00 am in the morning It is worse between 7.00 am and 9.00 am with the combined effect of

morning commuters and school traffic.

I have spoken to Council’s Special Projects Manager, Mr Geoff Manuel and there is the possibility of building a roundabout at the perceived most dangerous point in the road to try and slow traffic but we are agreed that it would be beneficial that a report be written to investigate traffic problems on this road and their possible solutions.

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10. Recommendations from Committees

10.1 Development Assessment Panel - Minutes, Tuesday 20 October 2015 Recommendation That the minutes of the Development Assessment Panel made at its meeting held on Tuesday 20 October 2015 be received. 10.2 Audit & Governance Advisory Committee – Minutes, Monday 26 October

2015 Recommendation That the minutes of the Audit & Governance Advisory Committee made at its meeting held on Monday 26 October 2015 be received. 10.3 Strategic Planning & Development Policy Committee – Minutes, Tuesday

27 October 2015 Recommendation That the minutes of the Strategic Planning & Development Policy Committee made at its meeting held on Tuesday 27 October 2015 be received.

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Minutes

Development Assessment Panel

Minutes of the meeting of the Development Assessment Panel held in the Council Meeting Rooms 1 and 2, 172 Montacute Road, Rostrevor on

Tuesday 20 October 2015

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Minutes - Development Assessment Panel 20 October 2015

TRIM 15/62290 Page 1

Chairperson: Mr P Johnson Members Present: Mr N Grigg Mr J Kennedy Ms A Leombruno Ms J Newman Mr D Starr Council Staff Present: Acting General Manager Urban Planning and Leisure Services Team Leader Development Assessment & Compliance Meeting Commenced: 6.30 pm Meeting Concluded: 7.30 pm 1. Apologies Mr Kennedy moved and Ms Leombruno seconded that an apology be received for the absence of Mr Smith. Carried 2. Minutes Mr Starr moved and Ms Newman seconded that the minutes of the meeting of the Development Assessment Panel held on Tuesday 15 September 2015 as printed and circulated be taken as read and confirmed. Carried

3. Category 2

3.1 Development Number 170/0534/15 Applicant: Rossdale Homes Pty Ltd

Owner: Yifan Huand Li

Date Registered: 27/05/2015

Subject Site: 1 Tennyson Avenue, Tranmere

Existing Use: Single Storey Dwelling

Development Plan: Consolidated 31 July 2014

Proposed Development: To erect 2 Two Storey Dwellings

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Zone: Residential Zone Low Density Policy Area

Public Notification: Category 2 - 2 representations received from:

Mr Giovanni Piteo of 4 Tennyson Avenue, Tranmere

Mr Antonio A Mascione of 7A Shalford Terrace, Campbelltown - owner 2 Tennyson Avenue, Tranmere

(the representors in bold have indicated they wish to be heard by the Panel and the applicant wishes to respond)

Assessing Officer: Nick Legoe

Recommendation: Grant Development Plan Consent

The following persons were heard and asked questions by the Development Assessment Panel: Mr Gionvanni Piteo of 4 Tennyson Avenue, Tranmere

Mr Antonio A Mascione of 7A Shalford Terrace, Campbelltown

Ms Tiffany Callegher from Rossdale Homes Pty Ltd Ms Newman moved and Mr Kennedy seconded that using the powers delegated to it, the Development Assessment Panel Refuse Development Plan Consent to the application by Yifan Huand Li to erect 2 two storey dwellings at 1 Tennyson Avenue, Tranmere as: The proposal is not considered to contribute to the desired character of the locality

and as such is at variance to Objective 1, Principle 2 and the desired character of the Low Density Policy Area 7

The proposal does not meet minimum site area and frontage widths and is therefore at odds with Low Density Policy Area 7 Principle 4

The proposal does not meet minimum street setbacks and is therefore at odds with Low Density Policy Area 7 Principle 5

The landscaping design is minimal and does not satisfy the intentions of Low Density Policy Area 7 Principle 7

The driveways and crossovers proposed result in a development which is contrary to Low Density Policy Area 7 Principle 8 and the Desired Character

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The garaging to the eastern dwelling is not accommodated in a single width garage

nor is it under the main roof or separate from the dwelling and as such is contrary to Low Density Policy Area 7 Principle 10 a) and Principle 12 b) ii), and

The garaging is not set back a minimum of 3m from the main face of the dwelling and is therefore contrary to Principle 12 b).

Carried

4. Category 3

4.1 Development Number 170/0995/15 Applicant: Newton Homes and Maintenance

Owner: Newton Homes and Maintenance


Subject Site: 2 Louis Crescent, Newton

Existing Use: Vacant Land


Proposed Development: To erect a two-storey office/shop complex together with associated car parking

Zone: Residential Regeneration Policy Area

Public Notification: Category 3 - Non complying

Assessing Officer: Darren Adams

Recommendation: To proceed to Assessment

Mr Grigg moved and Ms Newman seconded that using the powers delegated to it, the Development Assessment Panel Grant permission to Council Staff to assess Development Application 170/0995/15 from Newton Homes and Maintenance to erect an office complex with associated car parking and landscaping at 2 Louis Crescent, Newton being an application for non-complying Development proceed to assessment pursuant to section 17(3)(b) of the Development Regulations 2008. Carried

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4.2 Development Number 170/0545/15

Applicant: Luis Lakes Pty Ltd & QAM Holidings Pty Ltd

Owner: Luis Lakes Pty Ltd & QAM Holidings Pty Ltd


Subject Site: 2 Amadio Crescent, Campbelltown and 2 Wicks Avenue, Campbelltown

Existing Use: Vacant Land


Proposed Development: To establish a self storage facility together with associated front fencing and landscaping

Zone: Residential Zone - Regeneration Policy Area 3

Public Notification: Category 3 – Non Complying - 14 representations

Pierina Riddei of 10 Amadio Crescent, Campbelltown

Alexander Zsuppan of 7 Amadio Crescent, Campbelltown

Aysha of Unit 6/3 Wick Avenue, Campbelltown Alysia T De Cesare & Mark A De Cesare of

23 Atkell Avenue, Campbelltown David J Kennaway & Ann P Le Cornu of

18 Amadio Crescent, Campbelltown Garry D Pearce & Kate L Pearce of 12 Amadio

Crescent, Campbelltown Phannhavoan Chey & Kakda Chav of 8 Amadio

Crescent, Campbelltown Richard S Mernone & Linda M Mernone of

5 Amadio Crescent, Campbelltown Carmine Campaniello & Maria Campaniello of

4 Amadio Crescent, Campbelltown Ian Raymond Evans of 4 Amadio Crescent,

Campbelltown Catherine F Millerd of 3 Amadio Crescent,

Campbelltown Shirley F Grubb of 515 Lower North East Road,

Campbelltown James R Pierson of 6 Amadio Crescent,

Campbelltown Simon Carey of 12 Amadio Crescent, Campbelltown (representors in bold wish to be heard)

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Assessing Officer: Darren Adams

Recommendation: To Grant Development Plan Consent subject to the concurrence of the Development Assessment Commission

With the consent of the Panel this item was adjourned to the next meeting.

5. Policy Issues

Container Reference: B730

The Policy Issues were carried by consensus.

6. Dwelling Approval Report Container Reference: B730

The Dwelling Approval Report was carried by consensus. Certified a true record ............................................. CHAIRPERSON Taken as read and confirmed this day of ............................................. CHAIRPERSON

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Minutes

Audit and Governance Advisory Committee

Minutes of the meeting of the Audit and Governance Advisory Committee held in the Council Chamber, 172 Montacute Road, Rostrevor, on

Monday 26 October 2015

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Minutes - Audit & Governance Advisory Committee 26 October 2015

TRIM Ref: 15/63940 Page 1

Chairperson: Mr Leigh Hall Members Present: Cr Neville Grigg Cr Matthew Noble Mr Roberto Bria Vacant Council Staff Present: Acting Chief Executive Officer Manager Finance Manager Governance & Communications Meeting Commenced: 7.17 pm Meeting Concluded: 9.26 pm

1. Apologies

Nil

2. Minutes

Cr Noble moved and Mr Bria seconded that the minutes of the meeting of the Audit and Governance Advisory Committee held on Thursday 20 August 2015, as printed and circulated be taken as read and confirmed. Carried

3. Table of Actions

Early write off of assets report will be rescheduled for December 2015.

4. Chief Executive Officer’s Report

4.1 General Purpose Financial Statements for the Year Ended 30 June 2015


Time commenced: 7.20 pm

Mr Zbierski outlined that the report explains the variance between financial years and also the reasons for the increased operating surplus.

Net Financial Liabilities Ratio indicates that Council has more investments than borrowings.

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Revaluations were undertaken on bridge and tennis court assets.

Depreciation calculations are still different for budget and financial statements purposes due to the accounting standard issue. It is anticipated this will be rectified by next year.

The budget vs actual report is going to the next Council meeting. In future Staff will include this report in the AGAC agenda where the financial statements are dealt with.

Note 3(a) doesn’t discuss change in Staff numbers. Staff advised that this is dealt with on page 51. Note 3(a) references page 51 for further information.

Page 36 - reference to 9(b).

Page 46 – mandatory rebates have increased which is in part due to a reclassification between discretionary and mandatory. Comparatives haven’t been restated as they were classified differently in the previous year.

Page 51 – Other auditors was the internal audit undertaken by another Audit firm.

Page 55 – Council rates postponement scheme is the Senior’s postponement. Comment that this amount is increasing as it includes interest.

Page 56 – Comparatives at the bottom of the table are the previous financial year to that of the heading. Potentially change to ‘comparatives to previous year’ or suggest adding in two lines for the relevant comparative years.

Bridges – the valuation of bridges identified that some assets previously classified as bridges are now classified as culverts and therefore the bridge valuation has decreased.

$500,000 for joint ventures – this is Councils equity share in the revaluation movements of WasteCare. This is a write back of the previous revaluation. This probably needs to be explained somewhere in the report.

Page 61 – Long Service Leave – calculated on assumptions and a probability formula using NPV.

Bank overdraft is used for cash management purposes. It was not used during the year.

Page 77 – East Waste – use a different word instead of ‘correction’.

Ms Samantha Allard and Mr Stuart Simpson, both from Dean Newbery & Partners, attended to explain the audit report and answer any questions the Committee may have. The external auditors also met with Committee Members prior to the meeting without Council Management present.

Discussed the issue of residuals and advised that the interpretation of Accounting Standard has changed and no longer allows residual values for non-saleable assets (ie infrastructure assets). The impact of this to the 2014/15 financials was $318,000 and was immaterial so no change has been made to the statements.

Leisure Centre Redevelopment – grants received are matched to the expenditure as it is a tied grant for a specific project.

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Library fines – lost income due to writing off fines that were no longer collectable. The library fines were never recognised in the financial statements as they were stored independently in the SWAP Library Network system. Concern raised about this issue in future and who will audit the process. This data is currently recorded in the library system and still not recorded in the financials. Staff will take this on notice.

Management Representation Letter – page 26 – questioned whether the Committee is satisfied with the statement about Council being long term financially sustainable. Staff explained that this statement aligns with the long term financial plan. Staff will qualify this statement by linking it to the LTFP.

Cr Grigg moved and Cr Noble seconded that the Audit and Governance Advisory Committee inform Council that it has reviewed the General Purpose Financial Reports for the year ended 30 June 2015, as required under Section 126(4)(a) of the Local Government Act 1999, and found them to present fairly the state of affairs of the Council as required under the Local Government (Financial Management) Regulations 2011. Carried With leave of the meeting Item 4.3 was brought forward. 4.3 External Interim Audit 2014 / 2015

TRIM Reference: B8 Time commenced: 7.58 pm Mr Zbierski outlined that this audit occurred in August and Management’s response

is also included.

Page 310 – assets not recorded – Staff will be undertaking a reconciliation process on an annual basis. It is likely to relate to assets that have been transferred to us without awareness ie assets received free of charge.

Page 312 – Payroll exception reports have now been developed. Each fortnight the report will be run which will identify any changes between the two relevant pay runs. The Debtors master file exception report has also been developed.

Page 313 – IAMP update should be completed before the LTFP update.

Cr Noble moved and Cr Grigg seconded that the June 2015 External Audit Management Report from Dean Newbery and Partners be received. Carried

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4.2 Annual Report

TRIM Reference: B33 Time commenced: 8.06 pm Ms Townsend advised that Staff have added Board responsibilities in to the annual

report this year for the first time. Some additional information is included about War Memorials and the presentation document will be flavoured with War Memorials.

The Committee asked where the Mayor’s Message was. Ms Townsend advised that the Mayor has not provided a message for inclusion into the report.

Page 92 – the OPAL program – this should be capitalised font and could be further explained.

Page 93 – ‘continues to achieve its target of operating breakeven or better’. This was still the target for 2014/15 as the targets were changed and will be effective for the 2015/16 financial year onwards. The target is now 0-5% and the Committee pointed out that we are now at 14%.

Add a number in to the Campbelltown Leisure Centre redevelopment sentence. Perhaps add some commentary in about the large bank balance which is largely related to the Leisure Centre.

Page 95 – add ‘$’ in to the headings.

Page 96 – discussion about community perception about the surplus – may be useful to explain this on this page or refer to the page where it is explained.

Page 102 – AGAC is a statutory Committee on this page but elsewhere is referred to as a S41 Committee. Both are correct.

Page 105 – ICAC training undertaken in 2013 has been left in to show that the AGAC has been trained in ICAC. This will be deleted.

Page 117 – AGAC requested last year to have a table showing the total payments to individual Elected Members so that any member of the public can easily see how much each Member is paid across the Committees. Staff will look at doing this.

Mr Bria moved and Cr Grigg seconded that the Audit and Governance Advisory Committee support the adoption of the Annual Report 2014/2015 with suggested amendments. Carried 4.3 External Interim Audit 2014 / 2015

This matter was attended to earlier in the meeting.

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4.4 Asset Valuations – Forward Plan

TRIM Reference: B8

Time commenced: 8.29 pm Mr Zbierski outlined that this schedule has been developed to assist with planning

and budgeting as requested by the Auditors. It outlines planned years and types of valuations that will occur. Previously asset revaluations were undertaken every 5 years but the plan suggests changing it to every 4 years to align with the requirement to review asset valuations within 2 years of Council elections.

Discussion around whether our treatment of revaluation of assets and subsequent depreciation is too prudent. This is an accounting standard issue that is currently being resolved.

Question about the cost to Council to implement this plan. Staff will take this on notice.

Road and Traffic Control devices – are Staff undertaking this or an independent contractor. The unit rates are prepared by an independent contractor and Staff do the condition assessment.

Cr Noble moved and Mr Bria seconded that the Asset Valuations – Forward Plan report be received. Carried

4.5 Internal Audit - Procurement

TRIM Reference: B731 Time commenced: 8.41 pm

Ms Hammond outlined that this internal audit had been undertaken by Bentley’s.

Major issues identified were:

inconsistent treatment of procurement process which will be addressed by further training and better guidance

purchase orders not always being created, especially through depot related expenses.

Opportunities for improvement related to use of Purchase Cards. Staff will investigate this further as it is uncertain as to whether there would be great savings as it would be a reallocation of duties.

The Committee asked for examples where credit cards are used Staff provided examples such as where only credit card purchases are allowed, travel, seminars, etc.

The Committee wanted assurance that there was a proper process in place for approving credit card transactions. Ms Hammond explained the process currently in place for the processing and approval of credit card transactions.

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There was general discussion about credit card approval process.

Responsible officer and targets dates will be reviewed and actions added to the internal audit plan where relevant.

Discussion about centralised procurement function. Resources associated with procurement are currently spread across the organisation, which makes it difficult to pool these together at this time. Committee discussed engaging a resource that could be funded from resultant savings in purchasing costs.

Observation that 80% of transactions are less than $1,000 in value. This is already being reviewed by Staff.

Mr Bria moved and Cr Noble seconded that the Internal Audit Report on the Procurement Function be received. Carried 4.6 Draft Events Policy

TRIM Reference: B3139 Time commenced: 9.04 pm Ms Townsend advised that Staff were asked to prepare a new policy by Council, to

assist with decision making regarding events. It is proposed that the existing Charitable Collections Policy will be incorporated into this Policy.

Discussion occurred around the 2 month notification period.

Cr Grigg moved and Cr Noble seconded that the Committee notes the draft Events Policy for the purpose of consideration by Council. Carried 4.7 Section 41 Committees – Terms of Reference Review

TRIM Reference: B921 Time commenced: 9.08 pm Terms of reference are reviewed each year. Committee Members are reviewed

every second year (Elected Member positions are reviewed in even years and Independent Member positions are reviewed in odd years).

Compliance section has been added to all Terms of Reference. Intent is to ensure compliance by Members to meet Council’s policies, procedures and guideline.

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There was significant discussion around the defining number of consecutive terms that Members can sit. Staff advised this could be problematic for some Committees. As it is written it also applies to Elected Members on Committees. The Committee suggested this be given further thought with some options presented to Council for consideration.

Cr Grigg moved and Cr Noble seconded that the Committee supports the revised Terms of Reference for Council’s Section 41 Committees, but can see issues with defining the maximum number of consecutive terms for committees. Carried

5. General Business

Next meeting – 10 December 2015.

Replacement Committee Member to be endorsed by Council at their next meeting. Certified a true record ..................................................CHAIRPERSON Mr L Hall Taken as read and confirmed this day of ..................................................CHAIRPERSON Mr L Hall

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Minutes

Strategic Planning & Development Policy Committee

Minutes of the meeting of the Strategic Planning & Development Policy Committee held in Meeting Room 1, 172 Montacute Road, Rostrevor on

Tuesday 27 October 2015

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Minutes – Strategic Planning & Development Policy Committee 27 October 2015

TRIM Reference: 15/63962 Page 1

Chairperson: Mr D Brown Members: Cr J Nenke Cr M Ryan Mr G Heynen Council Staff Present: Acting General Manager Urban Planning & Leisure Services Team Leader Urban Policy & Economic Development Meeting Commenced: 6.00 pm Meeting Concluded: 6.30 pm 1. Apologies Cr Ryan moved and Mr Heynen seconded that an apology be received for the absence of Mr Maiorano. Carried 2. Minutes Cr Ryan moved and Mr Heynen seconded that the minutes of the meeting of the Strategic Planning & Development Policy Committee held on Monday 24 August 2015 as printed and circulated be taken as read and confirmed. Carried

3. Manager Planning Services’ Report

3.1 Planning, Development and Infrastructure Bill TRIM Reference: B101/2

Mr Heynen moved and Cr Nenke seconded that the report be received. Carried

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Minutes – Strategic Planning & Development Policy Committee 27 October 2015

TRIM Reference: 15/63962 Page 2

3.2 Inner and Middle Metropolitan Corridor Infill Development Plan

Amendment


Cr Ryan moved and Mr Heynen seconded that the report be received. Carried 3.3 Existing Activity Centres Policy Review Ministerial Development Plan

Amendment TRIM Reference: B3048

Cr Nenke moved and Mr Heynen seconded that the report be received. Carried

4. General Business

Nil. Certified a true record ............................................. CHAIRPERSON Taken as read and confirmed this day of 20 ............................................. CHAIRPERSON

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11. Reports from Officers

11.1 General Purpose Financial Statements for the Year Ended 30 June 2015

TRIM Reference: B2612 Manager Finance, Simon Zbierski’s Report Purpose of Report To receive the General Purpose Financial Statements for the year ended 30 June 2015. Strategic Plan Link Strategy 2.5.6 Provide timely and relevant financial information to help make

informed decisions Background The Local Government (Financial Management) Regulations 2011 require all South Australian Councils to prepare their financial statements in accordance with the Model Financial Statements, as determined by the Minister at the time. At its meeting held on 26 October 2015, AGAC (Audit and Governance Advisory Committee) resolved the following:

‘That the Audit and Governance Advisory Committee inform Council that it has reviewed the General Purpose Financial Reports for the year ended 30 June 2015, as required under Section 126(4)(a) of the Local Government Act 1999, and found them to present fairly the state of affairs of the Council as required under the Local Government (Financial Management) Regulations 2011.’

Regulation 10 of the Local Government (Financial Management) Regulations 2011 requires Council to report on its financial results including the comparison of the audited financial statements with the original adopted budget for the same financial year. This section has been prepared taking into consideration guidance contained within Information Paper 25: Monitoring Council Budget Performance. This paper is part of a suite of documents provided by the LGA as part of its financial sustainability program. Discussion Summary of the Financial Statements The Statement of Comprehensive Income, as presented in the attachments shows an operating surplus of $4,312,073 for the year ended 30 June 2015, which is an improvement on last year’s operating result by $2,599,967. The largest movements in the comparatives with 2014 are as follows:

Operating grants ($1.73m increase in income) – in 2014 Council had stopped receiving advance payments for the Financial Assistance and Local Roads grant. In 2015, the Federal Government reinstated these payments, resulting in Council receiving half of its 2016 payments (or $824,513) in 2015.

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Council has also commenced recognising the Federal and State Government grants received for the redevelopment of the Campbelltown Leisure Centre. In 2015, Council has recorded $337,825 in operating grants for this project. While sitting outside of the operating result, Council has also recognised $627,388 in amounts received specifically for new or upgraded assets.

The amount of grants recognised for Roads to Recovery is $271,016 higher than 2014. 2014 was the last year of the five year funding window for this grant and Council had recognised additional funding in prior years, resulting in less funding being available in 2014.

Rates income ($1.59m increase in income) – compared to 2014, Council generated

an additional $1.6m in rates income in 2015 resulting from the 4.45% rate increase plus 0.94% in rates growth. This income is used to help maintain the targets established in relation to Council’s key financial targets.

Employee costs ($0.96m increase in expenses) – three additional 0.64 FTEs were

added to the budget in 2015, which contributed an additional $104,889 to Council’s operating costs. The increase in the Superannuation guarantee from 9.25% to 9.50% has contributed to an increase of $77,298 in this area, while leave expenses increased by $196,951. The workers compensation premium also increased by $77,775 in the past 12 months.

Compared to 2014, Council’s total equity increased by $25.2 million (5.0%) to $527,874,129. This has been caused by the revaluation increase in Infrastructure, Property, Plant and Equipment of $21.8m, an increase in Council’s cash and investments of $4.5m and an increase in work in progress of $2.0m. This has been offset by an increase in Trade and Other Payables of $3.1m. The Management Representation Letter (attached) provides further detail in relation to the Statements, including additional explanation of the material variances between the 2014 and 2013 financial years. Financial Indicators (Note 15) The financial indicators Council is required to record in the Statements are shown in Note 15 (page 42 of the Statements), along with a brief explanation of how they are calculated. The Operating Surplus Ratio of 14% represents the operating surplus as a percentage of Rates income, excluding the NRM Levy. There has been an 8% improvement in this ratio from the 2014 result, due to the improvement in the operating result. It also represents the 4th financial year in a row where Council has recorded an operating surplus. The Net Financial Liabilities ratio of minus 16% indicates how much of Council’s operating income (excluding the NRM Levy) is used to service its total liabilities and financial assets. This indicator shows that Council continues to have sufficient capacity to borrow when compared to its adopted financial target of less than 70%. The negative ratio indicates that Council has more financial assets than liabilities as at the reporting date.

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The Net Financial Liabilities ratio has increased by another 7% compared to last financial year, as the level of cash and investments continues to rise. The Asset Sustainability Ratio is based on planned expenditure indicated in Council’s IAMPs (Infrastructure Asset Management Plans) and net asset renewals. This ratio has risen 67% compared to 2014, which means that Council increased its level of spending on Capital – Renewal and Replacement compared to what the Asset Management Plan required. This calculation is based on the planned expenditure in 2015 across the following IAMPs (Infrastructure Asset Management Plans): Buildings Road Transport Footpath Stormwater Bridges.

This ratio will be slightly affected in future years as more Plans are developed and adopted by Council (such as the Plan for Open Space assets).

For information the Renewal and Replacement Reserve increased by a further $2.6m in 2015, with a total of $15.3m set aside for future asset replacement. Uniform Presentation of Finances (Note 16)

As part of the model financial statements, Council is required to provide a summary of its operating and capital investment activities for the year. This information also assists in determining some of the financial indicators mentioned above. The Uniform Presentation of Finances provides an overview of Council’s net lending or borrowing position for the year, and is intended to provide a consistent comparison with other Councils. The net lending position for the year ended 30 June 2015 is $3,236,888, which indicates that Council has spent less on its operating and capital expenses than it has raised from income, depreciation or sale proceeds. Summary

Council did not take out any new borrowings during the year and has only one loan outstanding, for the Campbelltown Shopping Centre toilet, which is being on charged to the property owners through the Separate Rate. The balance outstanding on this loan as at 30 June 2015 is $132,166. The amount allocated to the Committed Works Reserve has risen by $8.0m to $15.3m. This amount still includes Council’s remaining net budgeted contribution towards the Campbelltown Leisure Centre Redevelopment, which makes up $13.8m of this balance. Dean Newbery and Partners have finalised their Balance Date audit, with both of their independent auditor’s reports included in the attached financial statements. As indicated in the background, AGAC have informed Council that the financial reports present fairly the state of affairs of the Council as required under the Local Government (Financial Management) Regulations 2011.

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2014/2015 Financial Results Included in the attachments are the reports in a recommended format to summarise the financial results of Council for the 2014/2015 financial year. The reports provide explanations for any material variances between the audited results and the original budget. The comparative information compares the actual results for the year with the original budget, which was adopted at the start of the 2014/2015 financial year. The original budget does not incorporate any carry forward items from the previous financial year or any adjustments made during budget reviews. The commentary associated with the reports is intended to explain the variances between the two amounts. The first report shown after the financial statements, Uniform Presentation of Finances, provides commentary which summarises the operating and capital activities for Council during the year. The second report, Financial Indicators, helps to explain why actual financial indicator results differed from those set at the time of adopting the original budget. As mentioned above, attached is a copy of the principal financial statements, comparing the actual results with the original budget, as required under Regulation 10. Internal Financial Controls Opinion 2014/2015 represented the second time that auditors were required to provide an opinion on the internal controls of Council, under Section 129(1)(b) of the Local Government Act 1999. This opinion has been included within the financial statements and states that Council has complied with Section 129 (1)(b) of the Act for the period 1 July 2014 to 30 June 2015 in relation to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities. Social Implications The adopted General Purpose Financial Statements will impact the next revision of the Long Term Financial Plan, as these statements are used amongst other things, to help determine future rate rises required to provide services to the Community. Environmental Implications There are no environmental implications associated with this report. Asset Management Implications During 2015, the only full condition assessment and valuation was performed by Opus International Consultants (Australia) Pty Ltd for Bridges. This was applied as at 1 July 2014. Valuers Liquid Pacific provided desktop revaluations for Council’s land, buildings and most open space assets, while unit rates for the most of the infrastructure class were updated by Staff and independently verified by Opus. Unit rates were provided by Opus for road traffic devices.

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Members would recall from previous discussions that the auditors were of the opinion that Council’s asset management system, despite being accurate from an Engineering perspective, was not calculating depreciation in accordance with the Australian Accounting Standards. This issue was brought about due to the revaluation and condition assessment being undertaken for the main infrastructure assets to be applied as at 30 June 2013. What this has meant is that Staff have indexed accumulated depreciation in line with any changes in unit rates (fair value) rather than accumulated depreciation being calculated based on the condition of the asset. While this reduces future depreciation expense, accumulated depreciation no longer provides any indication as to where that asset sits in regards to its useful life. As indicated through the AGAC meetings held on 11 June and 2 July 2015, Staff are still working through the depreciation calculation methodology issues and are endeavouring to provide a recommendation to the Committee in the upcoming months. At this time the audited depreciation numbers are lower than what was budgeted, which is in line with the resolution adopted by AGAC at its 2 July 2015 meeting. Governance / Risk Management The external auditor plays an important role in ensuring that the General Purpose Financial Statements record an accurate picture of Council’s financial position and that the relevant Australian Accounting Standards are adhered to. This reduces the likelihood that the Statements are materially misstated. In accordance with Regulations 22(3) and (5) the independence of the auditor has been certified by the Chief Executive Officer, Presiding Member of the Audit and Governance Advisory Committee and Ms Samantha Allard from Dean Newbery and Partners. Community Engagement There has been no community engagement in relation to this report. Financial Implications The financial reports presented show Council achieving an operating surplus of $4,312,073 for the year ending 30 June 2015. This has been assisted by the savings in depreciation and rates income. Council has improved its operating result by $2,599,967, or 152% compared to the previous financial year.

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While the material variances between 2014 and 2015 are discussed further in Appendix 2 of the attached Management Representation letter, the improved operating result has been created by operating income increasing by approximately $4.0m, which has been assisted by additional income generated from the advanced Financial Assistance and Local Road Grants ($824,513), recognition of the Renewal and Replacement component of the Leisure Centre grant ($337,825) and rates income of $1,592,061. Meanwhile operating expenses have increased by $1.4m, largely due to an extra $961,314 in operating employee costs. Contractors have also risen by $401,372, due to the recommencement of the hard rubbish collection service ($197,551) and the commencement of NBN installation works ($141,080, offset by corresponding income) and River Torrens Recovery works ($153,826, offset by grant income). The level of cash and investments held by Council continues to remain strong, increasing by $4,475,130 during 2015 to $15,627,615. It is likely that this balance will reduce during 2016 as the majority of the work and costs for the Campbelltown Leisure Centre redevelopment will be undertaken in that financial year. The carry forward items which are recorded in the Committed Works Reserve were adopted by Council at its 16 June 2015 meeting, and the end of year budget result will be taken into consideration when preparing the first budget review for 2015/2016. The audited General Purpose Financial Statements for the year ended 30 June 2015 will be used as the base year when preparing the upcoming revision of the LTFP. Recommendation That the General Purpose Financial Reports for the year ended 30 June 2015 and the report on the 2014/2015 financial summary be received and noted.

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Actual

Result

Original

BudgetMovement

INCOME

Rates 31,585,945 31,612,725 (26,780)

Statutory Charges 976,511 872,900 103,611

User Charges 1,068,795 1,097,800 (29,005)

Grants, Subsidies and Contributions 4,542,030 3,139,650 1,402,380

Investment Income 471,787 413,550 58,237

Reimbursements 694,891 83,200 611,691

Other Income 762,571 522,600 239,971

Net Gain - Equity Accounted Council Business 69,117 9,800 59,317

Total Income 40,171,647 37,752,225 2,419,422

EXPENSES

Employee Costs 12,017,483 12,185,500 (168,017)

Materials, Contracts and Other Expenses 15,285,466 15,776,150 (490,684)

Depreciation, Amortisation and Impairment 8,539,365 9,466,700 (927,335)

Finance Costs 6,977 7,000 (23)

Net Loss - Equity Accounted Council Business 10,283 37,600 (27,317)

Total Expenses 35,859,574 37,472,950 (1,613,376)

OPERATING SURPLUS / (DEFICIT) 4,312,073 279,275 4,032,798

Asset Disposal and Fair Value Adjustments (1,644,621) - (1,644,621)

Amounts Received Specifically for New or Upgraded

Assets 819,642 25,000 794,642

Physical Resources Received Free of Charge - - -

NET SURPLUS / (DEFICIT)

Transferred to Equity Statement 3,487,094 304,275 3,182,819

OTHER COMPREHENSIVE INCOME

Changes in Revaluation Surplus - Infrastructure, Property,

Plant and Equipment21,759,388 - 21,759,388

Share of Other Comprehensive Income - Joint Ventures

and Associates (1,287) - (1,287)

Total Other Comprehensive Income 21,758,101 - 21,758,101

TOTAL COMPREHENSIVE INCOME 25,245,195 304,275 24,940,920

Corporation of the City of CampbelltownSTATEMENT OF COMPREHENSIVE INCOME

for the year ended 30 June 2015

117

Actual

Result

Original

BudgetMovement

ASSETS

Current Assets

Cash and Cash Equivalents 15,627,615 6,184,609 9,443,006

Trade and Other Receivables 4,622,930 1,435,866 3,187,064

Inventories 160 - 160

Total Current Assets 20,250,705 7,620,475 12,630,230

Non-current Assets

Financial Assets 313,130 356,668 (43,538)

Equity Accounted Investments in Council Businesses 224,786 58,982 165,804

Infrastructure, Property, Plant & Equipment 518,601,995 509,268,439 9,333,556

Other Non-current Assets 2,704,833 345,581 2,359,252

Total Non-current Assets 521,844,744 510,029,670 11,815,074

Total Assets 542,095,449 517,650,145 24,445,304

LIABILITIES

Current Liabilities

Trade and Other Payables 10,162,906 7,629,387 2,533,519

Borrowings 329,456 7,787 321,669

Provisions 2,300,608 1,108,711 1,191,897

Total Current Liabilities 12,792,970 8,745,885 4,047,085

Non-current Liabilities

Borrowings 124,379 9,529,185 (9,404,806)

Provisions 1,303,971 495,245 808,726

Liability - Equity Accounted Council Businesses - 65,826 (65,826)

Total Non-current Liabilities 1,428,350 10,090,256 (8,661,906)

Total Liabilities 14,221,320 18,836,141 (4,614,821)

NET ASSETS 527,874,129 498,814,004 29,060,125

EQUITY

Accumulated Surplus 110,589,401 133,111,224 (22,521,823)

Asset Revaluation Reserves 380,712,965 345,458,196 35,254,769

Other Reserves 36,571,763 20,244,584 16,327,179

TOTAL EQUITY 527,874,129 498,814,004 29,060,125

Corporation of the City of CampbelltownSTATEMENT OF FINANCIAL POSITION


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Corporation of the City of Campbelltown

Accumulated

Surplus

Asset

Revaluation

Reserve

Other

Reserves

TOTAL

EQUITY

Actual Result

Balance at End of Previous Reporting Period 116,443,343 360,577,685 25,607,906 502,628,934

Net Surplus / (Deficit) for Year 3,487,094 - - 3,487,094

Other Comprehensive Income

Gain on Revaluation of Infrastructure, Property,

Plant & Equipment- 21,759,388 - 21,759,388

Transfer to Accumulated Surplus on Sale of

Infrastructure, Property, Plant & Equipment1,624,108 (1,624,108) - -

Share of Other Comprehensive Income - Equity

Accounts Council Businesses(1,287) - - (1,287)

Other Comprehensive Income 1,622,821 20,135,280 - 21,758,101

Total Comprehensive Income 5,109,915 20,135,280 - 25,245,195

Transfers Between Reserves (10,963,857) - 10,963,857 -

Balance at End of Period 110,589,401 380,712,965 36,571,763 527,874,129

Original Budget

Balance at End of Previous Reporting Period 136,106,199 345,458,196 16,945,334 498,509,729

Net Surplus / (Deficit) for Year 304,275 - - 304,275

Other Comprehensive Income

Gain on Revaluation of Infrastructure, Property,

Plant & Equipment- - - -

Transfer to Accumulated Surplus on Sale of - - - -

STATEMENT OF CHANGES IN EQUITY


Transfer to Accumulated Surplus on Sale of

Infrastructure, Property, Plant & Equipment- - - -

Share of Other Comprehensive Income - Equity

Accounts Council Businesses- - - -

Other Comprehensive Income - - - -

Total Comprehensive Income 304,275 - - 304,275

Transfers Between Reserves (3,299,250) - 3,299,250 -

Balance at End of Period 133,111,224 345,458,196 20,244,584 498,814,004

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Actual

Result

Original

BudgetMovement

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

Operating Receipts 41,895,545 37,328,875 4,566,670

Investment Receipts 471,787 413,550 58,237

Payments

Operating Payments to Suppliers & Employees (28,302,606) (27,961,650) (340,956)

Finance Payments (7,025) (7,000) (25)

Net Cash provided by (or used in) Operating Activities 14,057,701 9,773,775 4,283,926

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts

Amounts Specifically for New or Upgraded Assets 819,642 25,000 794,642

Sale of Replaced Assets 136,949 184,350 (47,401)

Repayments of Loans by Community Groups 4,953 5,000 (47)

Payments

Expenditure on Renewal/Replacement of Assets (6,624,112) (7,975,400) 1,351,288

Expenditure on New/Upgraded Assets (3,947,029) (6,136,550) 2,189,521

Net Cash provided by (or used in) Investing Activities (9,609,597) (13,897,600) 4,288,003

CASH FLOWS FROM FINANCING ACTIVITIES

Receipts

Proceeds from Borrowings - 7,434,575 (7,434,575)

Proceeds from Bonds and Deposits 311,848 - 311,848

Payments

Repayments of Borrowings (7,404) (7,450) 46

Repayment of Bonds and Deposits (244,853) - (244,853)

Net Cash provided by (or used in) Financing Activities 59,591 7,427,125 (7,367,534)

Net Increase (Decrease) in cash held 4,507,695 3,303,300 1,204,395

Cash & Cash Equivalents at Beginning of Period 10,798,251 2,881,309 7,916,942

Cash & Cash Equivalents at End of Period 15,305,946 6,184,609 9,121,337

Corporation of the City of CampbelltownCASH FLOW STATEMENT


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Note Actual ResultOriginal

Budget*

Increase/

(Decrease)Income 1 40,171,647 37,752,225 (2,419,422)

less Expenses 2 (35,859,574) (37,472,950) (1,613,376)

Operating Surplus/(Deficit) 4,312,073 279,275 (4,032,798)

less Net Outlays on Existing Assets

Capital Expenditure on renewal and replacement of Existing Assets 3 6,624,112 7,975,400 1,351,288

less Depreciation, Amortisation and Impairment 4 (8,539,365) (9,466,700) (927,335)

less Proceeds from Sale of Replaced Assets 5 (136,949) (184,350) (47,401)

(2,052,202) (1,675,650) 2,326,024

less Net Outlays on New and Upgraded Assets

Capital Expenditure on New and Upgraded Assets 6 3,947,029 6,136,550 2,189,521

less Amounts Received Specifically for New and Upgraded Assets 7 (819,642) (25,000) 794,642

less Proceeds from Sale of Surplus Assets 8 0 0 0

3,127,387 6,111,550 1,394,879

Net Lending/(Borrowing) for Financial Year 3,236,888 (4,156,625) (7,753,701)

* Note, the comparisons are made to the original budget adopted for the 2014/2015 financial year.

1. Income - $2,419,422 improvement

Statutory Charges - $103,611 improvement

($111,956)

Grants, Subsidies & Contributions - $1,402,380 improvement

($517,989)

($337,825)

($313,866)

($153,826)

($31,780)

Investment Income - $58,237 improvement

($48,545)

Reimbursements - $611,691 improvement

($378,202)

($141,461)

($58,504)

($40,147)

Other Revenues - $239,971 improvement

($74,393)

($50,957)

($35,123)

($31,705)

($17,695)

The rebate received in relation to Workers Compensation was higher than budgeted.

Payment received from East Waste to correct overpayments made by Council once the common fleet costing

calculations were reviewed by the subsidiary.

Council received payments for the work it undertook to install NBN infrastructure. The income and correspodning

expenditure were not budgeted for at the start of the year.

Client contributions from the HACC program were higher than expected. These additional funds are allocated

back into the HACC program to provide additional services.

HACC - an additional recurrent funding agreement was signed during the year which primarily resulted in

additional Federal Government grants recognised in 2014/2015.

Campbelltown Leisure Centre - Government grants carried forward from prior years for the Campbelltown Leisure

Centre redevelopment have started to be recognised in 2014/2015 to align with expenditure incurred for the

project. $258,683 was recognised for the Federal Government's contribution, while $79,142 was recognised as

the State Government's contribution as part of the Renewal and Replacement component of the grants.

The second and final payment of insurance reimbursement received for fire damage at Foxfield Oval Hall. This

income was not included within the original budget.

Contributions received from Hectorville Sports and Community Club for the balcony extension works and tennis

court fence replacement. These amounts were carried forward from 2013/2014.

Special distribution received from the LGA insurance companies that was not planned to be received when the

original budget was prepared.

The LGFA Bonus was higher than budgeted due to level of investments held being greater than expected.

Despite interest rates being lower than the previous financial year, interest received from the LGFA was higher

than budgeted due to the stronger levels of cash and investments.

Reimbursement received by Council to reflect its share in the operating surplus of East Waste for 2014/2015.

Tree replacement income received that was not budgeted for. $28,700 of this payment relates to reimbursements

for trees replaced at Lochiel Park.

Uniform Presentation of Financesfor the year ended 30 June 2015

River Torrens Recovery - After the original budget was considered, Council received grant funding to improve

weed management and vegetation. The work to be undertaken is fully funded by the grant.

Local Roads Grant - Council received in advance half of its 2015/2016 allocation following advice from the

Federal Government decision on 29 June 2015. This will mean that the amounts received and therefore budgeted

for in 2015/2016 will be lower than budgeted.

Financial Assistance Grant - Council received in advance half of its 2015/2016 allocation following advice from

the Federal Government on 29 June 2015. This will mean that the amounts received and therefore budgeted for

in 2015/2016 will be lower than budgeted.

The level of Development Applications was significantly higher than budgeted. Comparing the 2013/2014 and

2014/2015 finanical years, there was an 8% increase n the number of applications received.

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Net Gain - Joint Ventures & Associates - $59,317 improvement

($32,377)

($26,940)

2. Expenses - $1,766,961 reduction

Employee Costs - $168,017 reduction

($168,017)

Materials, Contractors & Other Expenses - $490,684 reduction

($209,837)

($286,360)

($83,360)

$93,295

$100,733

$256,583

Depreciation, Amortisation & Impairment - $927,335 reduction

($382,940)

($240,474)

($240,474)

($192,300)

$96,016

Net Loss - Equity Accounted Council Business - $27,317 reduction

($27,317)

3. Capital Expenditure on Renewal and Replacement of Existing Assets - $1,351,288 reduction

Campbelltown Leisure Centre Upgrade

$1,479,277

Road Reseals/Kerb Replacement Program

$761,508

Plant and Machinery Purchases

$183,666

Elections - Council elections were held during the financial year. $89,000 was carried forward from prior years to

help fund the cost of running the election.

At the commencement of the year, it is assumed that all positions would be filled throughout the year. Due to

positions becoming vacant due to retirements or resignations, savings are realised for Employee Costs. Where

applicable, these savings were recognised through the three budget reviews undertaken during 2014/2015.

Road Surface - following the condition assessment and unit rate review in 2012/2013, depreciation expense

dropped in 2013/2014 with the new calculations taking into account the accounting standard requirements in

place at the time. Staff have continued to use this methodology to calculate annual depreciation expense. While

the standard now enables more fleixbility, AGAC has recommended that Council keep budgeted depreciation at

the more conservative calculation, which resulted in the savings realised.

Electricity - Council budgeted for a 4% increase in street lighting costs for 2014/2015 at an average cost of

$30,000. The final average monthly costs were $21,400, saving $99,700. Electricity consumption was also lower

at Thorndon Park ($34,600), Max Amber Sportfield ($17,000), Campbelltown Leisure Centre ($13,200) and

Campbelltown Library ($12,500).

Water - consumption was higher than budgeted at the following locations: general reserves ($59,350), Thorndon

Park ($12,850) and Athelstone Recreation Reserve ($11,400).

Equity Share in East Waste - East Waste recorded a stronger operating surplus than originally budgeted.

Equity Share in Eastern Health Authority - EHA recorded an operating surplus rather than its budgeted operating

deficit.

Kerbside Recycling - savings have resulted from East Waste's review of its costing models during the year. This

has resulted in a favourable outcome for Campbelltown.

Waste Disposal - following adjustments to disposal assumptions and a review of contractual arrangements in

regards to the disposal of general Council waste, a shift in suppliers generated significant budget savings that

were recognised at the second budget review for 2014/2015.

NBN - Installation Works - Council undertook a subcontractor role to install NBN infrastructure across other SA

Council locations. The cost of this work was offset by payments received from the company engaging Council to

undertake this work.

Council increased its original budget by $2.345m for the redevelopment to bring the budgeted cost of the project

to $24.2m. This was added to the amount carried forward from 2013/2014, with Council only spending $865,723

on Capital-Renewal and Replacement works in 2014/2015.

Staff decided to delay the delivery of it's replacement front end loader as a new model with additional features

was available in the new financial year at the same price. As a result, the budget for this asset was carried

As part of preparing its roads for resealing Council continued the process of undertaking FWD (falling weight

deflection) analysis. This analysis verifies the type of works required on the road. As a result of this review, less

work was required on most of the roads when compared to what was originally planned, resulting in the savings

identified. The tendered costs of these works was also lower than used to determine the budget.

Kerb & Gutter - following the condition assessment and unit rate review in 2012/2013, depreciation expense

dropped in 2013/2014 with the new calculations taking into account the accounting standard requirements in

place at the time. Staff have continued to use this methodology to calculate annual depreciation expense. While

the standard now enables more fleixbility, AGAC has recommended that Council keep budgeted depreciation at

the more conservative calculation, which resulted in the savings realised.

Equity Share in Waste Care SA - Waste Care SA recorded a larger operating deficit than originally budgeted.

This subsidiary is due to be wound up during 2015/2016.

Footpaths - following the condition assessment and unit rate review in 2012/2013, depreciation expense dropped

in 2013/2014 with the new calculations taking into account the accounting standard requirements in place at the

time. Staff have continued to use this methodology to calculate annual depreciation expense. While the standard

now enables more fleixbility, AGAC has recommended that Council keep budgeted depreciation at the more

conservative calculation, which resulted in the savings realised.

Bus Stop Assets - Council undertook a data validation exercise and developed a unit rate for the first time in

2013/2014. At the time of preparing the draft budget, the outcome of this valuation was not known, and therefore

no budget was allocated.

Bridges - a valuation on this category of assets was undertaken as at 1 July 2014, with some previously classified

bridges being transferred to the culvert asset category. This resulted in a large reduction in bridge values, which

in turn significantly reduced depreciation expense for 2014/2015. As the culverts were transferred to stormwater

assets, there has been a increase in depreciation expense for that asset category.

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Executive and Pool Vehicle Purchases

$126,760

Path Replacement - Thorndon Park

($195,264)

Walkway Replacement Program - River Torrens Linear Park

($209,661)

Road Reconstruction - Addison Avenue

($315,165)

4. Depreciation, Amortisation & Impairment - $927,335 reduction

($927,335)

5. Proceeds from Sale of Replaced Assets - $47,401 reduction

($47,401)

6. Capital Expenditure on New and Upgraded Assets - $2,189,521 reduction

Campbelltown Leisure Centre Redevelopment - New

$2,746,260

Soccer Improvements

$300,000

Stormwater Drainage Construction - Britton Avenue, Tranmere

$80,837

Roundabout/Traffic Control - Arthur Street and Second Street, Magill

$50,000

Disability Toilet - Thorndon Park

($58,094)

Replacement of Corporate Performance Management Software

($90,756)

Outback Adventure Park - Anderson Court

($212,333)

Purchase of 35 Emery Road Campbelltown

($415,952)

7. Amounts Received Specifically for New and Upgraded Assets - additional income of $794,642

Campbelltown Leisure Centre Redevelopment - New

$627,388

Outback Adventure Park - Anderson Court

$100,000

Disability Toilet - Thorndon Park

$30,000

8. Proceeds from Sale of Surplus Assets - $0

$0 No surplus asset sales occured during 2014/2015

Refer to Note 2 above.

As this project was out to tender at the end of 2013/2014, these funds were carried forward to 2014/2015.

The budget for this project was carried forward to 2014/2015 as a decision was made to delay these works until

the Thorndon Park Master Plan was finalised.

Due to inclement weather at the end of 2013/2014, this budget allocated for this reconstruction was carried

forward to 2014/2015.

A delivery in delivery has resulted in the expense for the replacement of the pool vehicles being deferred. The

purchase price has been carried forward to 2015/2016 and will be offset by any trade-in proceeds and the

allocation from the Asset Replacement Reserve.

Recognition of grants carried forward from prior years to reflect the financial contributions of the Federal and

State Governments.

Contribution received from the Rotary Club of Morialta to offset Council's costs in constructing the disability toilet

facilities at Thorndon Park. This amount was recognised at the third budget review for 2014/2015.

Delays in the delivery of pool vehicles to 2015/2016 resulted in a delay in recognising any trade-in proceeds.

This budget has been carried forward to 2015/2016.

This allocation was reduced by $80,000 at the second budget review for 2014/2015 as the design works were

revised, resulting in less excavation works. This in turn reduced the costs associated with the need for shoring.

Grant funding through the State Government's Local Government Stimulus Program that was carried forward

from 2013/2014 to offset the works undertaken during 2014/2015 at Anderson Court.

Council resolved to purchase 35 Emery Road at its 16 December 2014 meeting. The cost of the acquisition was

subsquently adopted by Council at the second budget review for 2014/2015.

An allocation was made at the 1st budget review for 2014/2015 for this project. Works are still underway in

regards to implementing the Technology One Corporate Performance software, with the upspent funds carried

forward to 2015/2016.

$50,000 was allocated in 2014/2015 to complete this project, which supplemented the amount carried forward

from the prior financial year.

This budget has been carried forward to 2015/2016.

This budget was carried forward from the 2013/2014 financial year. This work was completed in 2014/2015.

Council increased its original budget for the redevelopment to bring the projected cost at the time to $24.2m. This

was added to the amount carried forward from 2013/2014, with Council only spending $1,608,740 on Cpaital-New

works in 2014/2015.

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NoteActual

Result

Original

Budget*

Increase/

(Decrease)

Operating Surplus Ratio

Operating Surplus (a) 4,312,073 279,275 4,032,798

General & Other Rates (net of rebates & NRM Levy) (b) 30,621,105 30,647,925 (26,820)

Operating Surplus Ratio (a) divide (b) 1 14% 1% 13%

Net Financial Liabilities Ratio

Net Financial Liabilities (c) (6,342,356) 11,215,666 (17,558,022)

Operating Revenue (excluding NRM Levy) (d) 40,171,647 36,787,425 3,384,222

Net Financial Liabilities Ratio (c) divide (d) 2 -16% 30% -46%

Asset Sustainability Ratio

Net Capital Expenditure on Renewal or Replacement of Assets (e) 6,487,163 7,791,050 (1,303,887)

Optimal Level of Asset Renewal and Replacement Expenditure as per

IAMP (f)3,249,215 9,466,700 (6,217,485)

Asset Sustainability Ratio (e) divide (f) 3 200% 82% 117%

* Note, the comparisons are made to the original budget adopted for the 2014/2015 financial year.

1. Operating Surplus Ratio - 14% improvement

Refer to Uniform Presentation of Finances (Notes 1 and 2)

2. Net Financial Liabilities Ratio - 46% improvement

Net Financial Liabilities - $17,558,022 improvement

($9,443,006)

($9,083,137)

Operating Revenue (excluding NRM Levy) - $3,384,222 improvement

$3,384,222

3. Asset Sustainability Ratio - 117% improvement

Capital Expenditure on Renewal and Replacement of Existing Assets - $1,303,887 decline

Optimal Level of Asset Renewal and Replacement Expenditure as per IAMP - $6,217,485 decline

$6,217,485

Financial Indicators2014/2015 Financial Year

Refer to Uniform Presentation of Finances (Note 1).

Refer to Uniform Presentation of Finances (Note 3).

Budgeted depreciation was used in this calculation for the original budget, whereas the planned level of

Renewal and Replacement expenditure as per adopted IAMPs (Infrastructure Asset Management Plans)

as applied within the 2014/2015 financial statements. The IAMP figures will be used in calculations for

future years.

The levels of cash and investments as at 30 June 2015 were stronger than forecast at the time of

preparing the budget for the 2014/2015 financial year. The timing of the commencement date to

redevelop the Campbelltown Leisure Centre would have contributed to this increase.

The adopted budget forecast new borrowings of $7.4m to fund the services and capital works to be

provided by Council during 2014/2015. This was based on the assumption that all operating and capital

expenditure was to be spent in that year. Due to strong levels of cash and investments, an improved

operating result and the level of carry forward items identified in 2014/2015, these borrowings were not

required.

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11.2 2014/2015 Budget Result

TRIM Reference: B2612 Manager Finance, Simon Zbierski’s Report

Purpose of Report To report to Council the budget result for the 2014/2015 financial year. Strategic Plan Link Strategy 2.5.6 Provide timely and relevant financial information to help make

informed decisions Background The end of year budget result compares the audited actual results with the 3rd budget review for 2014/2015. The variance between the two figures is treated as a ‘4th budget review’, with the balance incorporated into the 1st budget review for 2015/2016. Discussion The final budget result for 2014/2015 is calculated using the same process as a budget review, with the following items adjusted/excluded from the calculation: items to be carried forward to 2015/2016 (adopted by Council at its 16 June 2015

meeting, with balances confirmed following completion of audit on the Annual Financial Statements)

depreciation (as the capital renewal and replacement expenditure is used as its replacement)

gain or loss on disposal of assets. The final dollar value of the budget result for 2014/2015 is a surplus of $782,144. This represents those amounts that were budgeted for as at the 3rd budget review, but were not spent or received, resulting in savings through reduced expenditure or additional income received. Council projected a ‘breakeven’ budget at the 3rd budget review, as the level of borrowings is adjusted to bring about a balanced budget. A breakdown of the components of the budget is as follows:

Actuals plus

2014/2015 Carry Forwards

Latest Adopted Budget

Surplus/ (Deficit)

Recurrent (13,744,363) (12,288,357) 1,456,006New Initiatives 235,666 223,250 (12,416)Capital – New 12,411,637 12,518,050 106,413Capital – Renewal and Replacement

11,287,908 11,744,100 456,192

Balance Sheet Items (10,972,992) (12,197,043) (1,224,051)TOTAL (782,144) 0 782,144

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The major factors influencing the final budget result were:

Recurrent - $1,456,006 favourable

Financial Assistance Grant ($517,739 favourable) - Council were advised in the last few days of June 2015 that it would receive the equivalent of half of its 2015/2016 financial assistance grants in advance. As this payment was not known at the time of preparing the third budget review for 2014/2015, it resulted in an improvement in Council’s final operating result. This in turn will mean that the amount originally budgeted for in 2015/2016 will need to be reduced by a similar amount at the first budget review.

Local Road Grant ($306,716 favourable) – Council were advised in the last few days of June 2015 that it would receive the equivalent of half of its 2015/2016 local road grants in advance. As this payment was not known at the time of preparing the third budget review for 2014/2015, it resulted in an improvement in Council’s final operating result. This in turn will mean that the amount originally budgeted for in 2015/2016 will need to be reduced by a similar amount at the first budget review.

Electricity ($95,787 favourable) – approximately half of the savings in electricity have been as a result of the projected costs of street lighting being greater than what Council was invoiced. The other main two sites where budget savings were realised were at Thorndon Park ($15k) and the Campbelltown Library ($11k).

City Development ($83,996 favourable) – there was an 8% increase in the number of development applications submitted in 2014/2015 compared to the previous financial year. This assisted in the increase in fees raised associated with processing these applications.

Road Maintenance ($82,973 favourable) – more focus was placed on renewal and replacement works during the year as opposed to maintenance works, especially in regards to kerb and gutter works.

Equity Share in Waste Care SA ($136,833 unfavourable) – Waste Care SA recorded a larger operating deficit in 2014/2015 despite budgeting for an operating surplus of $126,550. As Members may be aware, Waste Care SA is due to be wound up in 2015/2016.

Capital – New - $106,413 favourable

Footpath Construction ($69,448 favourable) – various adjustments were made during the year following the determination of the planned footpath construction works for 2014/2015. This included the decision to not proceed with the installation of the proposed footpath along the entire length of Hill Street at Campbelltown.

Capital – Renewal and Replacement - $456,192 favourable

Road Reseals ($344,909 favourable) – as part of preparing its roads for resealing, Council continued the process of undertaking FWD (falling weight deflection) analysis. This analysis verified and confirmed the type of works required on the road. As a result of this review, less work was required when compared to what the asset management systems recommended, resulting in the savings identified. The tendered costs of these works also ended up being lower than budgeted.

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Walkway Replacement Program – River Torrens Linear Park ($130,239 favourable) – all planned path works were replaced at a lower cost than originally expected. This was due to lower tender prices achieved and the use of staff resources to prepare the base works.

Balance Sheet Items - $1,224,051 unfavourable

Leisure Centre Redevelopment Reserve ($830,000 unfavourable) – this Reserve, which is earmarked to offset the costs of the Campbelltown Leisure Centre Redevelopment has not been utilised at this stage. It is expected that this Reserve will be drawn down to zero during the 2015/2016 financial year when the majority of the redevelopment works will be completed.

Renewal and Replacement Reserve ($405,204 unfavourable) – due to the significant savings in Capital-Renewal and Replacement expenditure, the associated budgets have been transferred back to the Renewal and Replacement Reserve. This provides Council with the opportunity to spend these funds in the future to replace its existing assets.

The remaining amounts, while significant as a whole, are made up of values less than those listed above. Social Implications There are no social implications associated with this report. Environmental Implications There are no environmental implications associated with this report. Asset Management Implications Budget savings have resulted throughout the year in regards to Capital-Renewal and Replacement expenditure. Where these budgets have not been spent they have been returned to the Renewal and Replacement Reserve and will be used to fund the future replacement of assets in accordance with Council’s Infrastructure and Asset Management Plans. Governance / Risk Management In accordance with the Local Government Act 1999, Council must review its budget at least three times during the financial year. These have been considered and adopted by Council at the following meetings during 2014/2015:

1st Budget Review – 2 December 2014 2nd Budget Review – 3 March 2015 3rd Budget Review – 19 May 2015. The 2014/2015 budget result will be recognised as part of the 1st budget review for 2015/2016. Community Engagement

There are no community engagement implications in relation to this report.

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Financial Implications Council recorded a favourable budget result of $782,144 for 2014/2015, with the major reasons identified above. The budget surplus is available to allocate towards other projects or to top up recurrent expenditure should Council wish to do so. However, a decision such as this would have a negative impact on the budgeted operating result. Alternatively, this amount could be used to improve Council’s cash and investment position as Council has not budgeted to take out any loans in 2015/2016. While Council has budgeted to take out loans in the past when preparing its budgets, it has not been necessary to draw down on these amounts as there have been sufficient cash and investments held to fund any capital and operational works, which is in accordance with the Treasury Management Policy. Regardless of these decisions, the budget result for 2014/2015 will be incorporated into the 1st budget review for the 2015/2016 financial year. Recommendation

That the budget result report be received and the budget surplus of $782,144 be incorporated into the 1st budget review for 2015/2016.

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11.3 Annual Report

TRIM Reference: B33 Manager Governance & Communications, Lyn Townsend’s Report

Purpose of Report To present Campbelltown City Council’s Annual Report for consideration by Council. Strategic Plan Link Strategy 2.1.1 Enhance the capacity of Elected Members and Committee Members

to perform their legislative functions Background Section 131 of the Local Government Act 1999 (‘the Act’) requires Council to prepare and adopt an Annual Report each year on or before 30 November. Most of the content within the Annual Report is prescribed and Schedule 4 of the Act sets out information to be included. Council Staff prepare the Annual Report in-house and for distribution to the appropriate Government bodies. A publications version, principally distributed via Council’s website, is produced by Staff each year for the general public. The AGAC (Audit and Governance Advisory Committee) considered the Report at its meeting on 26 October 2015; the Committee’s comments have been incorporated into the Report as presented for Council’s consideration. Discussion The Campbelltown City Council Annual Report 2014/2015 (draft separately attached) has been prepared by Staff in accordance with legislative requirements and governance best practice. The Report includes all of the matters prescribed by Schedule 4 or required elsewhere in the Local Government Act 1999 (‘the Act’) as well as information relating to the following: a report from the Chief Executive Officer

Elected Member details and board responsibilities

information related to attendance by Elected Members at Council meetings, training sessions and CEO Briefing Sessions

staff information including an organisational chart, management team details and board responsibilities

information about public consultation use and commitment

demographic information

Council’s committee structure and Committee and Development Assessment Panel reports

Council facilities

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Community grant information

website information

war memorial information

by-laws

awards. Audited Financial Statements The Annual Report includes copies of the principal set of financial statements (being the Statement of Comprehensive Income, Statement of Financial Position, Statement of Changes in Equity and Statement of Cash Flows) approved by AGAC. In addition, a copy of the AGAC endorsed Audited Financial Statements (contained in this agenda as item 11.1) will be added to the Annual Report document as an appendix once they have been received by Council. Subsidiary Annual Reports and Financial Statements Subsidiary Annual Reports and associated signed Financial Statements are required to be included as part of Council’s Annual Report. The Eastern Health Authority, East Waste and Waste Care SA Annual Reports and Financial Statements are attached for noting by Council. Presentation of Report Following endorsement by Council, Staff will provide a simple black and white version of the Annual Report to Parliament. Once legislation requirements have been fulfilled a publications version of the Report will be prepared. This document will be principally available through Council’s website, although a small number of Reports will be printed for distribution to individuals without access to computer facilities and for display at Council’s Office and Library. The publications version of the Report will be endorsed by the Executive Management Team. Social Implications The Annual Report contains substantial information relating to the services, facilities and programs run by Council during the preceding financial year. A well presented and accessible Annual Report contributes to community well-being by raising public confidence in the operations of Council, and increases transparency which demonstrates the robustness of the Council’s performance culture and linkages between planning, management and reporting. Environmental Implications The Annual Report will be principally distributed via Council’s website. This aligns to Council’s commitment to environmental responsibility as per Objective 4.2 of Council’s Strategic Plan -Opportunities to conserve energy and resources are maximised. Asset Management Implications There are no asset management implications associated with this report.

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Governance / Risk Management Risks associated with Council’s Annual Report are tied to document content (that is, whether the document meets legislative requirements) and distributing the Report to appropriate authorities within legislative timeframes and in the appropriate format. To minimise the risk of non-compliance with content requirements, Staff check inclusion of legislative content prior to presenting the Annual Report to Council for consideration.

Council must endorse its Annual Report by 30 November and provide it to the following entities by 31 December 2015: Both Houses of Parliament in South Australia

Minister for Local Government

The South Australian Grants Commission, and

Legal Deposit registries.

Project planning, monitoring and implementation undertaken by Staff has enabled the Report to be prepared in adequate time for endorsement and distribution as required by the legislation. Community Engagement Extensive internal consultation is required to enable the Annual Report to be prepared in a rigorous and comprehensive manner. Senior Staff and the AGAC were invited to comment on the Report prior to it being provided to Council for adoption. No public consultation is conducted in relation to the Report. Financial Implications The production and distribution of the Annual Report can be accommodated within the adopted budget. Recommendation That Council adopt the Annual Report 2014/2015 as presented.

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11.4 Draft Events Policy


Purpose of Report

To provide a new policy for consideration by Council.

Strategic Plan Link

Strategy 1.3.1 Provide leisure services that deliver a wide range of sporting, leisure and recreational opportunities

Strategy 2.1.4 Provide effective community and stakeholder engagement to support informed decision making processes

Strategy 2.5.1 Provide an effective corporate governance service that meets legislative requirements

Background

At its meeting on 3 March 2015, Council resolved ‘that a Policy regarding events being held on Council property be prepared for Council’s consideration’. Discussion As a result of the following issues being raised:

the context of the Charitable Collections at Council Events Policy

administrative effectiveness regarding fireworks at Council and Community events

deliberations regarding specific events at Council and an administrative level

Council resolved that Staff prepare an Events Policy. A draft has been prepared and was considered by the Audit and Governance Advisory Committee at its meeting on 26 October 2015. Comments from that meeting have been incorporated into the draft document. Council already had an adopted Charitable Collections at Council Events Policy. Staff have incorporated the policy clauses from this Policy into the draft Events Policy to make it easier for customers needing information about the administration of Council and Community events and as such, if the Events Policy is adopted, the Charitable Collections at Council Events Policy will be superceded. The draft Events Policy is now ready for consideration by Council for the purpose of community engagement. Social Implications Clear policy in respect to Council’s role for the conduct of Council and Community events will assist with forward planning and administration of future events in the area. Residents living near popular event locations will be able to locate more specific information about Council’s policy regarding the conduct of events once the document is adopted.

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Environmental Implications

There are no environmental implications in relation to this report, although some parameters within the document have an environmental context and implication.

Asset Management Implications

There are no asset management implications in relation to this report although the document does refer to several matters regarding the appropriate management of facilities used for events.

Governance / Risk Management

Preparation of a policy on this matter aligns to Council’s requirement under Section 132A of the Local Government Act 1999 to maintain standards of good public administration.

Community Engagement

It is anticipated that following review by the Committee and endorsement by Council, the Policy will be provided to the community for feedback through relevant public consultation practices.

Financial Implications

The Policy provides clarity about financial requirements associated with events thereby enabling greater protection of Council’s resources and assets.

Clause 7.7 relates to the Schedule of Fees and Charges fees associated with hiring a location and bonds required as part of the permit process. When reviewing the Schedule as part of the policy development process, Staff established that there is no fee or bond required through the Schedule for hiring open space reserve areas for event purposes. A recommendation has been proposed by Staff to correct this anomaly.

The costs associated with community engagement can be accommodated through the Governance and Communications budget.

Recommendation That: 1. Council endorse the draft Events Policy for the purpose of Community

engagement. 2. the Schedule of Fees and Charges be amended to include the following new

fees:

Community Event Hire (for open space reserve areas that don’t already have listed fees): Location hire (per hour) $20 (inc GST) Bond $1,000 (no GST)

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1. Purpose

This Policy provides direction to Council, Employees and the Community regarding the delivery of events within the City of Campbelltown including where Council runs an event or provides financial or in-kind support to Community events.

2. Introduction

Council runs regular large and small events for the benefit of the Community and to stimulate the local economy. This Policy provides guidance to Council, Employees and the Community in respect to routine policy matters regarding Council events.

3. Power to Make the Policy

Section 132A(b) of the Act (Local Government Act 1999) requires that Council maintain appropriate policies to achieve good administration for its area. The Policy is also underpinned by Section 6(c) and 7(b) of the Act; it is part of Council’s role and functions to encourage and develop initiatives that improve the quality of life for its Community.

4. Strategic Plan Link

This Policy has the following link to Council’s Strategic Plan 2010-2020:

Name of Goal (Goal 1) - A quality lifestyle that meets the changing needs of the Community.

5. Principles

Council will:

Offer a range of events that enhance the quality of Community life for residents, ratepayers and visitors within the City of Campbelltown, provide local economic benefit, and promote the City as a tourism destination

Aim to achieve a balance between delivering vibrant and stimulating quality events and meeting Community expectations, utilising existing resources.

Seek opportunities to foster partnerships with local Community groups, businesses and Service Clubs.

Endeavour to hold events that are compatible with the location, its intended day to day functions, potential wear and tear concerns and with consideration of surrounding residents.

Events Policy

Policy Reference Number 62CP

Responsible Department Corporate & Community Services

Related Policies Council Facility Hire Policy; Community Grants Policy

Related Procedures Fees and Charges Schedule

Date of Initial Adoption xx Month xxxx

Last Reviewed by Council

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Campbelltown City Council Events Policy

The document on Council’s Records Management System is considered to be the current

and controlled version. Before using a printed copy, verify that it is the current version. TRIM: 15/59033 Page 2

6. Definitions

Nil 7. Policy

7.1 The Role of Council

7.1.1 Council run events

7.1.1.1 Council may provide a variety of events for the Community each year.

7.1.1.2 Where there are significant community, social, cultural and/or economic benefits, Council will work collaboratively to secure significant events to be held within the City of Campbelltown.

7.1.1.3 Where appropriate, Council will seek external funding/sponsorship for Council managed events to minimise the financial impact.

7.1.1.4 Employees will seek opportunities to collaborate with relevant partners at the planning stage for Council run events to assist with delivering best practice planning and management.

7.1.1.5 Employees will ensure that all Council run events meet the relevant legislative requirements.

7.1.2 Support for Community events

7.1.2.1 Council may partner with event organisers to provide support, advice and information to organisers of events being held in the City of Campbelltown.

Where appropriate, this may include:

in kind use of ovals/halls

equipment

assistance to apply for relevant grants and sponsorship (including in kind use of ovals/halls)

training and development opportunities

to assist event organisers to deliver well managed, safer, accessible, environmentally sustainable, creative and innovative events that are responsive to community needs.

7.1.2.2 Event organisers are responsible for ensuring that all relevant external and Council permits have been provided prior to commencement of an event. The Chief Executive Officer (or nominee) is authorised to suspend or cancel an event on Council land (or part of an event) where:

appropriate licenses or permits have not been completed to Council’s satisfaction;

Council hasn’t received the bond or other payments required from the event organiser prior to commencement of the event; and/or

an event is deemed to be unsafe or is causing unacceptable disruption or nuisance to residences or businesses.

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Where notification is required as a result of suspension or cancellation of an event, costs associated with this activity will be the responsibility of the event organiser. Event organisers should note that a breach of a permit condition may be a breach of Campbelltown City Council by-laws which may lead to the issuing of an expiation notice or prosecution.

7.1.2.3 Promotion

Council may provide support for Community events through various mediums, including banner/corflute placement, website and social media promotion.

7.1.2.4 Open space

Where a permit has been provided for partial usage of a Council reserve, the event organiser must ensure that the main functions of the non-hired open space remain available for its intended use by the Community.

7.1.3 Co-managed events

Where Council has decided to co-manage an event with a Community or commercial event organiser, clear contractual arrangements detailing responsibilities and liabilities will be established prior to Council agreeing to participate.

7.2 Acknowledgement of Support

Where an event receives financial or in-kind support from Council, the event organiser must comply with the acknowledgement requirements in the Community Grants Policy and supporting documents.

7.3 Use of Council’s Logo

Use of Council’s Logo to promote a Community or co-managed event may only be used with the written permission of the Chief Executive Officer (or nominee). An approved logo will be supplied if usage is permitted.

7.4 Sponsorship

Utilising the Community Grants processes, Council will consider opportunities for sponsorship of significant events/activities that benefit the broader community.

7.5 Event Approvals Process

External event organisers must provide a completed Event Application to the satisfaction of the Chief Executive Officer (or nominee) for externally run Community events or co-managed events on land under Council’s care, control or management. Documentation must be provided at least 2 months prior to the event being conducted for an externally run event to be approved.

7.6 Open and Accessible

Public events on Council land are expected to be open and accessible to all members of the Community. Multicultural public events must ensure that all signage and announcements made at the event are provided in inclusive language (that is, English and an alternative language if appropriate).

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7.7 Permits, Fees and Charges

Council requires a permit for a number of event related issues and annually sets fees and charges for these matters as part of the Annual Business Plan and Budget process. This Schedule (available from Council’s Website) should be referred to for the relevant fee/charge where an activity requires a permit.

In addition, a bond may be required to protect Council’s assets. Where this applies, fees will be in accordance with the Schedule of Fees and Charges.

7.8 Public Liability Insurance

External events will only be approved to be conducted on Council land where a satisfactory copy of a current Public Liability Insurance Certificate (minimum $10,000,000) has been provided to the Chief Executive Officer (or nominee). Refer Clause 7.5 for further details.

7.9 Pungangga Pavilion at Thorndon Park

Council’s Facility Hire Policy provides specific direction about the use of Pungangga Pavilion (generally this space is not available for exclusive use).

7.10 Fireworks

Fireworks on Council land will generally only be approved on New Years Eve and Australia Day. Fireworks will not be approved at Thorndon Park throughout the Fire Danger Season.

In all instances, fireworks applications will only be approved subject to the event organiser:

having obtained an appropriate fireworks licence from Safework SA

engaging a licensed pyrotechnician to conduct the display and the pyrotechnician producing evidence to Council of a satisfactory Public Liability Policy (for the amount of $20,000,000) and a completed site specific Risk Assessment (refer Clause 7.5 for further details),

providing evidence to the Chief Executive Officer (or nominee) that a letter box drop (letter to be approved by Chief Executive Officer or nominee) to all households within 500m of the location, at least one week in advance of the firework display, has been conducted.

If notification is not provided, approval for a fireworks display will be voided.

clearly demonstrating to Council the location of placement of fireworks and consideration of fire conditions in the area, to the satisfaction of Council’s Fire Prevention Officer,

a pre-determined plan for the remediation of the site post fireworks, and

the location of the fireworks being to the satisfaction of the Chief Executive Officer (or nominee) including an appropriate exclusion zone for the safety of the public at the location of the display.

7.11 Collections by Charitable Organisations

7.11.1 Charitable Collection Organisations may receive Council approval for fundraising at Council Events if they:

7.11.1.1 Have a ‘Collections for Charitable Purposes Licence’ under the Collections for Charitable Purposes Act 1939 (SA) to undertake charitable collections, and

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7.11.1.2 Have a connection to the local community in that the charitable organisation must be a service provider or volunteer group based in the Campbelltown City Council area and: a) Provide direct services or benefits to the residents of the

City of Campbelltown, and/or

b) Provide funds for overseas aid initiatives.

7.11.2 Organisations will not be approved to undertake Charitable Collections at Council events where the charitable collection is to raise funds for:

a) Research

b) State-wide or national initiatives unless they satisfy 7.11.1.2.

7.11.3 Organisations that do not meet the criteria of 7.11.1.2 may undertake

charitable collections if special permission is granted by Council as the purposes of the collection directly aligns with a Council event or activity, or in the event of a natural disaster.

7.11.4 Council will only approve a maximum of one charitable collection at each event.

7.11.5 Where there is more than one request for a charitable collection at a particular event preference will be given to groups who meet the criteria and that have not previously had approval to collect at a Council event.

7.11.6 Process to undertake a charitable collection at a Council event

7.11.6.1 The charitable organisation must write to the Chief Executive Officer (or nominee) outlining when, where and how the charitable collection will be undertaken and demonstrating how the collection will benefit the local area.

7.11.6.2 The charitable organisation must provide a copy of their Collections for Charitable Purposes licence.

7.11.6.3 Council will provide charitable organisations who are approved to undertake collections with instructions about how the collection at a community event must be undertaken.

8. Review & Evaluation

This Policy will be reviewed annually. The Chief Executive Officer will report to Council on the outcome of the review and make recommendations for amendment, alteration or a substitution of a new Policy if considered necessary.

9. Availability of the Policy

This Policy will be available for inspection at Council’s principal office during ordinary business hours and at Council’s website www.campbelltown.sa.gov.au. Copies will also be provided to interested members of the community upon request, and upon payment of a fee in accordance with Council’s Schedule of Fees and Charges.

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11.5 Section 41 Committees – Annual Review


Purpose of Report To provide Council with updated Terms of Reference for Section 41 Committees for consideration and to select interview panels for Independent Members on Section 41 Committees. Strategic Plan Link Strategy 2.1.2 Review decision making framework to ensure effective, efficient and

equitable decisions Strategy 2.5.1 Provide an effective corporate governance service that meets

legislative requirements Background Staff have undertaken the annual review of Terms of Reference for Section 41 Committees and initiated a recruitment process to fill vacancies for relevant Committees (terms expire 30 November 2015). The Audit and Governance Advisory Committee was invited to make comment on the Terms of Reference at its meeting on 26 October 2015. The Committee made comment on new maximum terms proposed. Staff have refined the relevant clauses for Council’s consideration. Council maintains an Appointments Policy (Appointments to Committees, DAP and External Bodies Policy) which has been considered in relation to the recruitment of Independent Members for the next 2 year term. Discussion Terms of Reference A review of Terms of Reference for each of the Section 41 Committees has resulted in the following changes being proposed for consideration by Council (changes are tracked throughout the attachment):

A new clause has been added in respect to Compliance to all Committee Terms (where required, existing variations on this clause in Committee Terms have been deleted) This clause states that ‘Committee Members must comply with all Council policies, codes and resolutions’ and the wording has been brought across from the State Government’s Code of Conduct for Elected Members.

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The purpose of this clause is to introduce a behavioural code of sorts for Independent Committee members to abide by (in the absence of a State or Council Code of Conduct). Essentially this would drive behaviour in respect to compliance with the Volunteers Policy, training and Social Media Policy principally.

Following a decision by the Remuneration Tribunal, references to Standing Committees have been deleted and where relevant, replaced or new clauses added in regard to ‘Prescribed’ Committees. This is to distinguish where a Committee is required to operate (that is, prescribed by legislation) or is discretionary.

The terms of reference presented to the Audit & Governance Advisory Committee proposed a clause dictating a maximum term for Members of all discretionary Committees, however on considering this further Staff propose to only define a term for the Youth Advisory Committee. Limiting the number of terms for this Committee would be useful due to its nature, popularity and the desire to provide leadership opportunities for as many young people as possible. For other Committees a restriction on terms could be problematic as it is often difficult to attract new Members to the Committees. Whilst Staff acknowledge that renewal of Members provides several advantages including fresh ideas they also acknowledge that a Member who is passionate and committed to the cause of the Committee can continue to add value beyond a specified term. As Committee appointments are a Council decision, there is always an opportunity for Council to refresh the membership at any time if it is considered necessary.

Recruitment Process Independent Member positions expire on 30 November 2015 for the following Committees: Access and Inclusion Advisory Committee

Economic Development Advisory Committee

Reconciliation Advisory Committee

Youth Advisory Committee (partial). A recruitment process for the vacant positions along with positions to be filled on the new Active Ageing Advisory Committee has been undertaken by Staff including the following: Staff wrote to existing Committee members inviting them to renominate for positions

on 21 October 2015

An advertisement was placed in the East Torrens Messenger on 28 October 2015

A reminder notice will be placed in the Council column in the East Torrens Messenger on 4 November 2015

The vacancies were promoted on Council’s website and in social media posts throughout the vacancy period.

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Clubs have not been asked to reconsider the Service Clubs Advisory Committee positions at this time as the draft revised Terms of Reference withdraw the expiration of terms for this Committee (and several clubs have renewed their representative Member this year). For the information of Members, Independent Member positions on the Audit and Governance Advisory Committee expire on 30 April 2017 and Strategic Planning and Development Policy Advisory Committee expire on 3 June 2016. Selection Panels Council’s Appointments Policy provides guidance to Elected Members and Staff in respect to appointment of Independent Members on Council Committees. Staff recommend that where Selection Panels are required to make recommendations to Council for the Committees (that is, the number of candidates is higher than the number of applications received) that the Panels be as follows: Access and Inclusion Advisory Committee – Cr Whittaker, Chief Executive Officer

(or nominee) and Manager Community Services and Social Development

Active Ageing Advisory Committee – Mayor Brewer, Chief Executive Officer (or nominee) and Manager Community Services and Social Development

Economic Development Advisory Committee – Cr Amber, Chief Executive Officer and General Manager Urban Planning and Leisure Services

Reconciliation Advisory Committee - Mayor Brewer, Chief Executive Officer (or nominee) and Manager Community Services and Social Development

Youth Advisory Committee (partial) - Mayor Brewer, Manager Community Services and Social Development, Youth Development Officer and a Youth Advisory Committee Youth Community Member whose term does not expire until November 2016 (as a leadership development opportunity).

In each instance where a Panel is required, the Panel should consider clauses 7.3, 7.5 and 7.7 of the Appointments Policy in their approach and deliberations about prospective Members for the Committees. Social Implications Providing opportunities for Community participation in relevant Committees enables improved outcomes for the wellbeing of residents within the area. Regular review of Terms of Reference for Section 41 Committees to ensure that they meet the needs of Council and the Community is important in respect to confidence in the administration of Council. Environmental Implications There are no environmental implications in relation to this report.

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Asset Management Implications There are no asset management implications in relation to this report. Governance / Risk Management Regular review of Section 41 Committee Terms of Reference is pertinent to Council compliance with Section 132A of the Local Governmetn Act 1999 (to achieve and maintain standards of good public administration). Community Engagement Staff have received requests from the Community about the arrangements of Section 41 Committees, particularly in regard to Independent Member appointments. The arrangements proposed for the Terms of Reference for the Committees will resolve some of these requests. Financial Implications There are no financial implications in relation to this report. Recommendation That Council approve the revised Terms of Reference for Council’s Section 41 Committees and the following Selection Panels to make recommendations to Council for the appointment of Independent Members for each Committee: Access and Inclusion Advisory Committee – Cr Whittaker, Chief Executive

Officer (or nominee) and Manager Community Services and Social Development

Active Ageing Advisory Committee – Mayor Brewer, Chief Executive Officer (or nominee) and Manager Community Services and Social Development

Economic Development Advisory Committee – Cr Amber, Chief Executive Officer and General Manager Urban Planning and Leisure Services

Reconciliation Advisory Committee - Mayor Brewer, Chief Executive Officer (or nominee) and Manager Community Services and Social Development

Youth Advisory Committee (partial) - Mayor Brewer, Manager Community Services and Social Development, Youth Development Officer and a Youth Advisory Committee Youth Community Member whose term does not expire until November 2016 (as a leadership development opportunity).

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TERMS OF REFERENCE Access & Inclusion Advisory Committee Purpose To provide advice about Access and Inclusion barriers,

specifically in relation to the Access and Inclusion Plan and within the current Social Policy environment.

Membership The Committee shall be comprised of: Mayor (Ex Officio) 3 Members of Council 7 representatives of the Community with a disability or

experience with a disability (eg carers, professionals) 1 representative from Disability Services A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The appointment of Chair will be made by Council.Conflict of Interest Applies to all Committee members as per Local Government

Act 1999 Part 4 Division 3.Meeting Times Quarterly (or more frequently if required).Public Notice of Meeting Displayed on Council Office Noticeboard and Council’s

Website at least three business days prior to each meeting. Notice to Members In appropriate form as determined by the Committee as per

Local Government (Procedures at Meetings) Regulations 2013 regulation 23.

Procedures at Meeting As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion, recommendation or staff report. Every Member must vote on every matter that is before the Committee for decision. The Chair of the meeting will have a deliberative vote only.

Quorum As per Local Government (Procedures at Meetings) Regulations 2013 regulation 26(2)(a)

Compliance Committee Members must comply with all Council policies, codes and resolutions as applicable.

Absenteeism A Committee Member’s position on the Committee will be declared vacant if the Member misses 3 consecutive meetings or more than 50% of meetings in a financial year without the leave of Council.

Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years; independent Member positions (excluding the Disability Services representative position) will expire in November in odd years.

At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

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Active Ageing Advisory Committee Purpose To advise Council on matters relating to people aged 60 years

of age or older. Members will use their vast experience and skills to build Campbelltown as an Age-friendly Community with a focus on housing and services; the physical environment; participation; and health and wellbeing.

Membership The Committee shall be comprised of: Mayor (Ex Officio) At least 2 Members of Council 10 representatives of the Community aged 60 years or

older who live, work or mainly recreate in the Campbelltown City area with an emphasis on a wide variety of skills, experience and a gender balance

Appointment of Chair The appointment of Chair will be made by Council.Conflict of Interest Applies to all Committee members as per Local Government

Act 1999 Part 4 Division 3.Meeting Times Quarterly (or more frequently if required).Public Notice of Meeting Displayed on Council Office Noticeboard and Council’s

Website at least three business days prior to each meeting. Notice to Members In appropriate form as determined by the Committee as per

Local Government (Procedures at Meetings) Regulations 2013 regulation 23.





Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years; independent Member positions will expire in November in odd years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

Deleted: Committee Members must comply with all Council policies, codes and resolutions.

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Audit & Governance Advisory Committee

Purpose To assist Council in its financial and corporate governance responsibilities.

The Committee shall monitor the integrity of the financial statements of the Council, including its annual report, reviewing significant financial reporting issues and judgements which they contain.

The Committee shall review and challenge where necessary:

the consistency of, and/or any changes to, accounting policies

the methods used to account for significant or unusual transactions where different approaches are possible

whether the Council has followed appropriate accounting standards and made appropriate estimates and judgements, taking into account the views of the external auditor

the clarity of disclosure in the Council’s financial reports and the context in which statements are made, and

all material information presented with the financial statements, such as the operating and financial review and the corporate governance statement (in so far as it relates to audit and risk management).

Internal Controls and Risk Management Systems

The Committee shall review the effectiveness of the Council’s internal controls and risk management systems.

The Committee shall review and recommend the approval, where appropriate, of statements to be included in the annual report concerning internal controls and risk management.

Whistle Blowing / Fraud and Corruption Monitoring

The Committee shall review Council’s arrangements for its employees to raise concerns, in confidence, about possible wrongdoing in financial reporting or other matters.

Internal Audit

The Committee shall:

recommend to Council where appropriate the engagement of internal audit resources

monitor and review the effectiveness of the Council’s internal audit processes in the context of the Council’s overall risk management system

discuss and approve the Internal Audit Program

review internal audit reports, consider recommendations and

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review and monitor reports on Council’s operations from the internal auditor

review and monitor management’s responsiveness to the findings and recommendations

External Audit

The Committee shall:

monitor and review the effectiveness of Council’s external audit function

consider and make recommendation on the program of the external audit function

review the external auditor’s report on the preparation of Council’s end of year financial statements

review any reports on Council’s operations prepared by the external auditor

review and monitor management’s responsiveness to the findings and recommendations of the external auditor;

consider and make recommendations to the Council, in relation to the appointment, re-appointment and removal of Council’s external auditor, including where the auditor resigns during the period of appointment.

oversee Council’s relationship with the external auditor including, but not limited to:

- recommending the approval of the external auditor’s remuneration, whether fees for audit or non-audit services, and recommending whether the level of fees is appropriate to enable an adequate audit to be conducted

- recommending the approval of the external auditor’s terms of engagement, including any engagement letter issued at the commencement of each audit and the scope of the audit

- assessing the external auditor’s independence and objectivity taking into account relevant professional and regulatory requirements and the extent of Council’s relationship with the auditor, including the provision of any non-audit services

- satisfying itself that there are no relationships (such as family, employment, investment, financial or business) between the external auditor and Council (other than in the ordinary course of business)

- monitoring the external auditor’s compliance with legislative requirements on the rotation of audit partners, and

- assessing the external auditor’s qualifications, expertise and resources and the effectiveness of the audit process (which shall include a report from the external auditor on

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the Committee’s own internal quality procedures)

review any representation letter(s) requested by the external auditor before they are signed by management

review the management letter and management’s response to the external auditor’s findings and recommendations.

Reporting Responsibilities The Committee shall make whatever recommendations to the Council it deems appropriate on any area within its terms of reference where in its view action or improvement is needed.

Prescribed Committee Yes

Membership The Audit & Governance Advisory Committee of Council is formed under Section 41 of the Local Government Act 1999 (the Act), for the purposes of Section 126 of the Act.

Members of the Committee are appointed by Council. The Committee shall comprise five members consisting of three independent members and two Elected Members. The Principal Member of Council may be a member of the Committee, however will not hold the position of Chairperson of the Committee.

Independent Members of the Committee shall have extensive and relevant financial management, governance, risk management or internal audit qualifications and experience.

Appointments to the Committee shall be for a period of two years (ensuring that continuity of independent membership is maintained over each general Council election period). At the expiration of this period all positions will be declared vacant and nominations will be sought for another two year term. Appointees may be reappointed by Council through this process.

Representatives of the external auditor should be invited to attend at the discretion of the Committee but must attend meetings considering the draft annual financial statements and results of the external audit.

A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The Chairperson of the Committee will be one of the independent members and will be appointed by the Audit & Governance Advisory Committee for a maximum one year term. At the end of this term the Committee can re-appoint the same Committee Member as Chairperson or elect to appoint a new Committee member to this position.

In the absence of the Chair at a meeting, the Committee will appoint one of the other independent members as Acting Chairperson for the duration of the meeting.

Conflict of Interest Applies to all Committee members as per Local Government Act 1999 Part 4 Division 3.

Register of Interest All independent Members on Section 41 Committees over the age of 25 to complete a Register of Interest Chapter 5 Part 4 – Division

Deleted: Standing

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2 of the Local Government Act 1999.

Meeting Times Quarterly (or more frequently if required).

Public Notice of Meeting Displayed on Council Office Noticeboard and Council’s Website at least three business days prior to each meeting.

In accordance with the principles of open, transparent and informed decision making, Committee meetings must be conducted in a place open to the public.

Notice to Members Notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be forwarded to each member of the Committee and relevant staff, no later than three clear business days before the date of the meeting. Supporting papers shall be sent to Committee members and relevant staff at the same time.

Procedures at Meeting As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4.

All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business.

Only members of the Committee are entitled to vote in Committee meetings. Unless otherwise required by the Act not to vote, each member must vote of every matter that is before the Committee for a decision.

The Chair of the meeting will have a deliberative vote only.

Reporting & Accountability to Council

The Chief Executive Officer shall ensure that the proceedings and resolutions of all meetings of the Committee, including recording the names of those present and in attendance, are minuted and that the minutes otherwise comply with the requirements of the Local Government (Procedure at Meetings) Regulations 2000.

Minutes of Committee meetings shall be circulated within five days after a meeting to all members of the Committee and to all members of the Council and will (as appropriate) be available to the public.

Other Matters The Committee shall:

have access to reasonable resources in order to carry out its duties

be provided with appropriate and timely training, both in the form of an induction programme for new members and on an ongoing basis for all members

give due consideration to relevant laws and regulations

make recommendations on co-ordination of any internal audit function and the external auditor

oversee any investigation of activities which are within its terms of reference

oversee action to follow up on matters raised by the external auditor

at least once a year, review its own performance and terms of

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reference to ensure it is operating at maximum effectiveness and recommend changes it considers necessary to the Council for approval

address issues brought to the attention of the Committee, including responding to requests from Council or the Chief Executive Officer

if considered necessary, request any member of Council or Council staff to provide any information required, within the bounds of all applicable laws, to carry out its duties

if appropriate, take into account and provide recommendations regarding any other entity the Council has a pecuniary interest in, or intends to have a pecuniary interest in

review and note Council policies before they are recommended to Council for adoption.




Deleted: comply with Council policies, procedures and practices.

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Campbelltown Leisure Centre Redevelopment CommitteePurpose To oversee the redevelopment of the Campbelltown Leisure

Centre in accordance with the budget adopted by Council and generally in accordance with the approved design. The Committee has the authority to agree, on behalf of Council, on changes to the design of the proposed redevelopment.

Membership Mayor (Ex Officio) and 4 Members of Council. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The appointment of Chair will be made by Council.


Meeting Times The Committee shall meet at least monthly.


Notice to Members In appropriate form as determined by the Committee as per Local Government (Procedures at Meetings) Regulations 2013 regulation 23.





Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

Deleted: ; independent Member positions will expire in November in odd years.

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Economic Development Advisory CommitteePurpose To advise the Council on opportunities for economic development for

the City, eg Campbelltown Made, Food Trail, tourism, etc.

Membership The Committee shall be comprised of: Mayor (Ex Officio) 6 Members of Council 1 representative nominated by EBEC 4 local business people. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The appointment of Chair will be made by Council.


Meeting Times Quarterly (or more frequently if required).

Public Notice of Meeting

Displayed on Council Office Noticeboard and Council’s Website at least three business days prior to each meeting.


Procedures at Meeting

As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4.




Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years; independent Member positions (excluding the EBEC representative position) will expire in November in odd years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

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Outlook Committee Terms of Reference To review and improve the content, structure, and cost effectiveness

of Council’s newspaper the Outlook with the following objectives in mind: to ensure the information in the paper is relevant, timely and locally orientated, to encourage input from the Campbelltown Community and ensure a cost effective method of production, distribution and presentation.

Membership 4 Elected Members A Committee Member’s position automatically becomes vacant if they are employed by Council.

Reporting & Accountability to Council

Ensure that: the Committee refers any article that expresses what could be

construed as an "opinion of Council" to the principal spokesperson of Council for final approval, and

May solicit a statement from the principal spokesperson of Council concerning any matter of Council's opinion if required.

Meeting Times The Committee shall meet on at least three occasions each calendar year

Notice to Members In appropriate form as determined by the committee as per Local Government (Procedures at Meetings) Regulations 2013 regulation 23.


Not required for each separate meeting as per Local Government (Procedures at Meetings) Regulations 2000 regulation 24.

Procedures of Meeting As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion or recommendation. Every Member must vote on every matter that is before the Committee for decision. The Chair of the meeting will have a deliberative vote only.




Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years; independent Member positions will expire in November in odd years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

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Reconciliation Advisory Committee Purpose To advise Council about local Aboriginal and Torres Strait Island

matters, to review, assess and monitor Council’s Reconciliation Action Plan, and ensure Council's Social Policy environment appropriately addresses reconciliation issues.

Membership Mayor Brewer (Ex Officio), 1 member of Council, 2 Service Club representatives and 5 Aboriginal or Torres Strait Islander representatives who reside in the Adelaide Metropolitan area. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The appointment of Chair will be made by Council.Conflict of Interest Applies to all Committee members as per Local Government Act 1999

Part 4 Division 3. Meeting Times Quarterly (or more frequently if required).Public Notice of Meeting



Procedures at Meeting As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business. Every Member must vote on every matter that is before the Committee for decision. The Chair of the meeting will have a deliberative vote only.




Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years; independent Member positions (excluding the Service Club representative positions) will expire in November in odd years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

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Service Clubs Advisory Committee Purpose To advise the Council on matters concerning the local service clubs

and to enhance the close working relationship between Council and the clubs, to increase the strength of the clubs individually and as a sector, and to investigate projects that enable partnership opportunities.

Membership The Mayor and two members of Council who are not members of a service club, plus one person nominated from each of the eight local service clubs. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair

The appointment of the Chair will be made by Council.


Meeting Times The Committee shall meet on at least two occasions each calendar year.





All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business.

Every Member must vote on every matter that is before the Committee for decision.

The Chair of the meeting will have a deliberative vote only.Quorum As per Local Government (Procedures at Meetings) Regulations 2013

regulation 26(2)(a) Compliance Committee Members must comply with all Council policies, codes and

resolutions as applicable.Absenteeism A Committee Member’s position on the Committee will be declared

vacant if the Member misses 3 consecutive meetings or more than 50% of meetings in a financial year without the leave of Council.

Committee Term Elected Member appointments to the Committee shall be for a period of two years and will expire in November in even years At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

Deleted: A

Deleted: . Elected Member positions

Deleted: ; independent Member positions will expire in November in odd years.

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Sesquicentennial Year Advisory CommitteePurpose To formulate and recommend to Council appropriate projects and

events for Council’s Sesquicentennial (150th) year in 2018.Membership The Committee shall be comprised of the Mayor who will act as

the Chairperson, and three Elected Members. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair Council has appointed the Mayor as the Chair of this Committee.


Meeting Times The Committee shall meet a minimum of twice per year or as required.







Committee Term Appointments to the Committee shall be for a period of two years. Elected Member positions will expire in November in even years. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for another two year term. At the expiry of their term, Members of the Committee may be reappointed by Council.

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Strategic Planning & Development Policy CommitteePurpose To provide strategic advice to the Council in relation to the extent to

which the Council’s planning and development policies accord with the Planning Strategy. To assist the Council in undertaking strategic planning and monitoring directed at achieving: Orderly and efficient development within the area of the Council. High levels of integration of transport and land-use planning. Relevant targets set out in the Planning Strategy within the area of

the Council. To provide strategic advice to the Council in relation to planning and development policy issues when the Council is preparing: A Strategic Directions Report. A Development Plan Amendment proposal Precinct Master Plans Other Plans, Strategies or Policies which may affect the orderly

planning and development of the City. To consider and provide advice to the Council (or its delegate) in relation to any representation made in relation to a Development Plan Amendment.

Prescribed Committee YesMembership The Committee shall be comprised of three independent members and

two members of Council who are not members of the Development Assessment Panel. Members of the Committee shall be appointed for a two year period. Remuneration for the Independent Members shall be set by Council. Conflict of Interest provisions as per Local Government Act 1999 Part 4 Division 3 apply to all Committee Members. A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The Chair will be appointed by Council from one of the three Independent Members on the Committee. In the absence of the Chair, the Committee shall nominate an acting Chair for the duration of that meeting.


Documentation In the performance of its functions, the Committee shall observe the relevant requirements of the Act (Local Government Act 1999), and the approved terms of reference, policies, delegations, guidelines and protocols of the Council that are relevant to the Strategic Planning and Development Policy Committee. Committee members shall comply with Council’s Code of Conduct for Elected Members, Development Assessment Panel Members and

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Committee Members, procedures at Meetings. Meeting procedures will be as per Local Government Act (Procedures at Meetings) Regulations 2013 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business.

Meeting Times The Committee shall meet as required but on no less than four occasions each calendar year. The Committee shall meet at the Council offices at 172 Montacute Road, Rostrevor. All meetings shall be conducted in a place open to the public except in circumstances in which the Committee may lawfully exclude the public from attendance pursuant to the relevant provisions of the Act. The Chief Executive Officer shall ensure that accurate minutes are kept of the proceedings at each meeting of the Committee. Minutes of each meeting of the Committee shall be placed on public display in the principal office of the Council within five days after the meeting. The Committee may, before it releases a copy of any minutes to the public, exclude from the minutes information about any matter dealt with on a confidential basis by Members of the Committee. The minutes from each Committee meeting shall be included on the following Council agenda as per Local Government Act 1999 Section 41(8).







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Youth Advisory CommitteePurpose To advise Council on matters relating to young people and

on the provision and development of youth services.Membership The Mayor and 1 Member of Council

1 representative of each of the following Service Clubs: - Kiwanis Club of Rostrevor/Campbelltown - Magill Sunrise Rotary Club - Rotary Club of Campbelltown.

1 representative of each of the following schools (terms of office are for one year; schools to advise representatives each November for the following year) - Norwood Morialta High School - Charles Campbell College - St Ignatius College - Rostrevor College

12 youth Community Members who must live, work or study in Campbelltown (terms of office are for two years with an annual contestability of half the positions) and who are aged between 12 and 25 years at the commencement of their term

A Committee Member’s position automatically becomes vacant if they are employed by Council.

Appointment of Chair The Chair of this Committee will rotate at each meeting amongst youth Community members of the Committee. The Committee will recommend the Chair appointment roster for each calendar year to Council for adoption.

Conflict of Interest Applies to all Committee Members as per Local Government Act 1999 Part 4 Division 3.

Meeting Times The Committee shall meet at least 6 times each calendar year between February and November.



Procedures at Meeting As per Local Government (Procedures at Meetings) Regulations 2013 Parts 3 and 4. All business put to the Committee will be brought forward to a meeting by motion, recommendation, staff report or other business. Every Member must vote on every matter that is before the Committee for decision. The Chair of the meeting will have a deliberative vote only.



Absenteeism A Committee Member’s position on the Committee will be declared vacant if the Member misses 3 consecutive meetings or more than 50% of meetings in a financial year without the leave of

Deleted: with terms of office coinciding with the term of office of the Council

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Council. Committee Term Elected Member positions will expire in November in even years.

Other appointments will be for the term discussed in the Membership clause of these Terms of Reference. At the expiration of the relevant period, positions will be declared vacant and nominations will be sought for the appropriate term of office. At the expiry of their term, Independent Youth Committee Members may be reappointed by Council to a maximum of 3 consecutive terms (6 years). Deleted: This Committee will expire at

the end of the Council term or as otherwise determined by Council.

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11.6 Appointment of Independent Member to the Audit & Governance

Advisory Committee

TRIM Reference: B731 General Manager Corporate & Community Services, Michelle Hammond’s Report

Purpose of Report To recommend appointment of an Independent Member to the AGAC (Audit & Governance Advisory Committee). Strategic Plan Link Strategy 2.5.1 Provide and effective corporate governance service that meets legislative

requirements Background Section 126 of the Act (Local Government Act 1999) states that Council must have an Audit Committee. The current Terms of Reference for AGAC state that:

‘Members of the Committee are appointed by the Council. The committee shall comprise five members consisting of three Independent Members and two Elected Members. The Principal Member of Council may be a member of the Committee, however will not hold the position of Presiding Member of the Committee.’

At its meeting on 15 September 2015 Council resolved that expressions of interest be called for the vacant position of Independent Member on the AGAC following the resignation of Mr Terry McGuirk and appointed a selection panel comprising Mayor Brewer, the Chief Executive Officer and the General Manager Corporate & Community Services to interview suitable candidates and prepare a report for Council, recommending appointments. Discussion Twelve applications were received for the one Independent Member position and the panel interviewed 3 candidates. There were a number of high calibre applicants however candidates were selected for interview in the first instance based on whether they had strong risk, governance or legal skills as this was the identified skills gap on the Committee. The Panel was unanimous in its decision to recommend Ms Amanda Harfield for appointment. Ms Harfield is a qualified legal practitioner currently employed as Senior Legal Counsel at the University of Adelaide. Prior to this Ms Harfield has a broad depth of experience in both Local and State Government having filled Governance roles at the Local Government Association, DMITRE, Department of Planning and Local Government, Burnside Council and Norman Waterhouse. Ms Harfield is also a Graduate of the Australian Institute of Company Directors and holds a Master of Business Administration. It is recommended that Ms Harfield be appointed for the remainder of Mr McGuirk’s term to 30 April 2017.

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Social Implications Having Independent Members on the AGAC with appropriate skills contributes to ensuring that Council’s current governance and financial arrangements are appropriate. A well functioning AGAC assists in the maintenance and improvement of public confidence in Council’s governance and financial sustainability Environmental Implications There are no environmental implications in relation to this report. Asset Management Implications There are no asset management implications in relation to this report. Governance / Risk Management The Act requires Councils to have an Audit Committee. Audit Committees provide an independent role between a Council and its management and an integral service for the Community. The independence of Council’s Audit and Governance Advisory Committee contributes to minimising Council’s financial and governance risk. The process being recommended complies with Council’s Appointments to Committees, DAP and External Bodies Policy. Community Engagement There are no community engagement implications in relation to this report. Financial Implications Once the Independent Members are appointed they are paid a sitting fee per meeting which can be accommodated within current budgets. Recommendation That Ms Amanda Harfield be appointed as an Independent Member of the Audit & Governance Advisory Committee for a term ending on 30 April 2017.

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11.7 Community Event Grants – Round 1

TRIM Reference: B132/15 Volunteer Co-Ordinator/Project Officer, Susan Kunhegyesy’s Report

Purpose of Report To present Round 1 funding applications for the Community Grants program for approval. Strategic Plan Link Strategy 5.3.2 Provide opportunities to enhance civic pride by providing opportunities for

people to connect and interact locally Background Every year Council sets aside funds to support local Community groups in the area through the Community Grants Program. The applications for Event Grants are assessed by a selection panel who make a recommendation to Council for its consideration. Discussion Round 1 of the Community Event Grants closed on 5 October 2015. Applications were received from No Strings Attached Theatre of Disability for their annual event called ‘Connect!’ to be held at the Gums Reserve on 2 December 2015 and Team Townley for their annual Athletics Carnival to be held at Daly Oval on 21 February 2016. Details regarding this eligible application are shown below:

Applicant Total Project ($)

Amount Requested

($)

Amount Recommended

($) No Strings Attached Theatre of Disability Connect! 2015

$12,500 $5,000 $3,000

Team Townley (formerly Hectorville Athletic Club)

$4,000 $2,000 $1,000

The applicants met the criteria contained within the Grants Policy and Guidelines and as such are recommended for approval. The selection panel criteria is attached for Members’ information. The amounts recommended by the panel are different to those requested. The panel considered the events in line with other events that Council supports and as such are recommending the same amounts that the similar events have been provided. The Connect! 2015 event attracts a similar crowd to Festa which received $3,000 and Team Townley has synergies with the Blackhill Challenge which received $1,000. Team Townley are unable to articulate how many participants are local residents so the panel considers that the same amount of funding given to the Black Hill Challenge is appropriate.

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Social Implications Community Grant funding assists groups to enhance the quality of life for local residents. The grants enable groups to maintain their current projects and help support new initiatives that will benefit the Campbelltown Community. Environnemental Implications There are no environmental implications in relation to this report. Asset Management Implications There are no asset management implications in relation to this report. Governance / Risk Management The Major Grant program is assessed by a selection panel consisting of Council’s General Manager Corporate & Community Services, Manager Community Services & Social Development and Team Leader Development Assessment & Compliance with guidelines and criteria to support fair and equitable decision making. Community Engagement There are no Community engagement implications in relation to this report. Financial Implications There is a total amount of $25,000 available for Community Grants – Events for 2015/2016. If these applications are approved there will be $17,000 remaining in this Budget. Recommendation That Council approve an Event Grant of $3,000 to No Strings Attached Theatre of Disability for the purpose of running Connect! 2015 and $1,000 to Team Townley for the purpose of holding the 2016 Hectorville Athletics Carnival.

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Community Grants – Selection Panel Criteria Event Grant

Applicant: No Strings Attached Theatre of Disability Inc.

Project Description

Connect! 2015 – Annual disability arts showcaseNo Strings Attached will be celebrating the close of their workshop program with an annual disability arts showcase known to the art and disability community as Connect!.

Staged in the lead up to the International Day of Persons with a Disability (observed annually on 3 December), at the Gums Reserve in Tranmere, over 400 performers, support workers, tutors, facilitators, guests and supporters come together to perform, to dance, to sing, to share a BBQ and join in the celebration. Date of Event Wednesday 2 December 2015 Location of event The Gums Reserve

Relevancy to Strategic Plan Strategy 1.4.5 Develop, support, and encourage community participation and involvement

Must be incorporated Yes

How is organisation funded Annual funding from SA Government through Arts SA and DCSI Disability SA. Project funding from Australia Council for the Arts & arts SA. Richard Llewellyn Arts Trust, sponsorship & donor program. One third of income is generated through box office, membership, workshop and performance fees.

Must be non profit Yes

Aims of Organisation/Group No strings Attached Theatre of Disability (NSA) is community‐based and contemporary. Their vision is to create world‐class theatre with artists who live with disability. Their mission is to lead the way in training, services and providing access & opportunity for disable theatre artists. Their artistic commitment is to experimentation, excellence and innovation in the arts. They produce locally, tour nationally and discover new talent weekly drama workshops tailored to the individual needs of participants. They work with 120+ people every week.

Approximate No. of participants who will attend the vent No. of members and % residing in CCC

400 to 500 10%

Previous support by council Amount $ 5000.00 Date received 2014/2015 Event or Project Connect! 2014

Seeking Support of?

Financial In Kind ‐ Reserve Hire

Amount requested $ 5,000.00 Total amount of project/event $12,500.00

Areas of Community benefit

Sports and Recreation Community Development Culture & History Is there a likelihood of the project being undertaken without Council funding

No

Other avenues of funding obtained Rotary Club of St Peters Inc., Bakers Delight, Coles, Fruit Shop, SA Water, Rennicks Hire and Shadia Designs.

Anticipated outcomes of project/event

Connect! Is a day of fun, socialising, friendship and good will for 400‐500 disabled performers, audience members and their families. Connect! 2015 is an important platform to showcase the work of their drama participants, providing an opportunity to demonstrate theatre skills developed throughout the year through the delivery of the year‐end workshop performances.

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Community Grants – Selection Panel Criteria Event Grant

Applicant: Team Townley (formerly Hectorville Athletic Club)

Project Description

2016 Hectorville Athletic CarnivalSA Athletic League’s Program, professional running event. As this is the only carnival in the yearly calendar that is held in the eastern suburbs (most are held either south or west of the city), it provides a great opportunity for the League to promote the local community to the athletes and others attending the vent.

Date of Event February 2016. Location of event Daly Oval, fisher Street, Magill

Relevancy to Strategic Plan Strategy 1.4.5 Develop, support, and encourage community participation and involvement

Must be incorporated Yes

How is organisation funded Not funded

Must be non profit Yes

Aims of Organisation/Group Providing an opportunity for people of all ages to participate in being active and enjoying the benefits of an active lifestyle.

Approximate No. of participants who will attend the vent No. of members and % residing in CCC

250 to 300 participants Not sure

Previous support by council Amount $ 2,000.00 Date received: 2014/2015Event or Project 2015 Hectorville Athletic Carnival

Seeking Support of?

Financial In Kind ‐ Community Bus

In Kind ‐ Hall Hire

In Kind ‐ Reserve Hire

Amount requested $2,000.00 Total amount of project/event $4,000.00

Areas of Community benefit

Sports and Recreation Is there a likelihood of the project being undertaken without Council funding

Yes

Other avenues of funding obtained

Fitness on the Park, Nova Systems and RPMS Rentals.

Anticipated outcomes of project/event

To attract good numbers of competitors and spectators to the event and also to showcase Daly Oval venue as one to the best track meets of the program.

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11.8 Consent Items Items within this section have been included for information and where it was considered that little discussion was foreshadowed. These items have been listed together to allow the Members more time to consider the strategic and operational issues facing Council. Members still have the opportunity to ask questions regarding these reports and to move alternative recommendations should they wish. 11.8A Mandatory Rate Rebates TRIM Reference: B165 Chief Executive Officer, Paul Di Iulio‘s Report

Recommendation That the correspondence from the Hon John Rau MP, Minister for Housing and Urban Development, dated 1 October 2015 be received. 11.8B Local Government Research & Development Scheme Draft 2016 Annual

Business Plan – Circular 42.3 TRIM Reference: B2830 Manager Governance & Communications, Lyn Townsend‘s Report

Recommendation That the correspondence from the Local Government Association dated 14 October 2015 be received. 11.8C Magill RSL Grease Arrestor TRIM Reference: B366 Chief Executive Officer, Paul Di Iulio‘s Report

Recommendation That the correspondence from the Magill RSL received on 20 October 2015 be received. Recommendation That the Consent Items be received and the recommendations contained therein be adopted.

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12. Members’ Reports

13. Closure of Meeting

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The Hon John Rau MP

15HUD0276

i October 2015

Mr Simon BrewerMayor o f CampbelltownPO Box 1CAMPBELLTOWN SA 5074

Dear Mr Brewer

T H E C I T Y (−)F1 CANAPkELLTOWN

8 OCT 2015

RECEIVED

%t s

N,•−•

Governmentof South Australia

Deputy Premier

Attorney−General

Minister for Justice Reform

Minister for Planning

Minister for Housing and UrbarDevelopment

Minister for Industrial Relations

Minister for Child ProtectionReform

45 Pine StreetADELAIDE SA 5000

GPO Box 464ADELAIDE SA 5001

Tel 08 8207 1723Fax 08 8207 1736

I write in response to your letter concerning mandatory rate rebates for community housingproviders addressed to Minister Brock.

In 2013 the State Government approved the transfer o f up to 5000 public housing dwellings tocommunity housing providers. The transfer o f the first 1,100 dwellings, located in MitchellPark and Elizabeth Vale/Park, will be completed shortly.

The community housing providers selected to manage these tenancies are Junction andWomen's Housing in Mitchell Park and Anglicare SA Housing in the northern suburbs. Bothproviders have agreed to continue paying full council rates for these dwellings, which hasbeen formalised in contractual arrangements.

At present there are no transfers occurring in Campbelltown so there will be no impact onCampbelltown ratepayers.

In future transfers, the position on rates will be negotiated on a case by case basis. Thetransfers o f public housing are aimed at improving the dwellings and their communitythrough asset upgrades and place−making initiatives. The transfers will also increase thesupply o f affordable and social housing.

Renewal SA will speak directly to affected councils where major transfers will occur. Thiswill begin once it is known where and when the quantum impact or transfer benefit will be.

I trust this information is o f assistance.

Yours sincerely

JohnDeputy PremierMinister for Housing and Urban Development

CCCSEPCCCSEP

Refer Item 11.8A

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mdebeer

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Local Government Association of South Australia - - LGA

http://www.lga.sa.gov.au/page.aspx?c=65826[14/10/2015 2:42:17 PM]

Home > LG Research & Development Scheme - Draft 2016 Annual Business Plan

LG Research & Development Scheme - Draft 2016 Annual Business Plan - Circular42.3

To Chief Executive Officer Community Services StaffCorporate Services StaffEconomic Development and Tourism StaffElected MembersEmergency and Risk Management StaffEmployee Relations - Human ResourcesEnvironment StaffEnvironmental Health StaffFinance and Accounting StaffGovernance OfficersInformation - Engineering StaffInformation -Technology StaffLibrarian - Information StaffMarketing and Public Relations StaffParks and Recreation StaffPlanning - Building StaffPolicy and Strategic Planning StaffProcurement StaffRecycling - Waste ManagementSustainability Officers

Date 14 October 2015

Contact Shane SodyEmail: [email protected]

ResponseRequired

Yes Respond By 4 November 2015

Summary The Local Government Research & Development Scheme Advisory Committee is seeking comment on itsproposed 2016 Annual Business Plan, to steer the direction of research next year.

Under the terms of the LGA’s Memorandum of Understanding with the Minister for Finance, the Local Government Research &Development Scheme is required to prepare an Annual Business Plan .

The Annual Business Plan will guide decisions made, next year, on applications for research grants from the Scheme.

The Scheme Advisory Committee has prepared the attached document and is seeking feedback from Councils. Any feedbackwill be incorporated into a report to the LGA Board, when the Board considers the Draft 2016 Annual Business Plan at itsmeeting scheduled for 26 November 2015.

LGR&DS - Draft 2016 Annual Business Plan (136 kb)

In addition to setting annual priorities for research, the Draft 2016 Annual Business Plan also contains reference to the“purposes of the Scheme” as agreed between the LGA and the Minister.

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Refer Item 11.8B

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Local Government Association of South Australia - - LGA

http://www.lga.sa.gov.au/page.aspx?c=65826[14/10/2015 2:42:17 PM]

The “purposes of the Scheme” are fairly broad, and cannot be altered except with the approval of the Minister.

The LGR&DS Advisory Committee is required to annually consider potential changes to the “purposes of the Scheme”. Anyrecommendation on the “purposes of the Scheme” would be made to the LGA Board at its meeting in March 2016.

Accordingly, the Committee would welcome suggestions for changes to:

the Draft 2016 Annual Business Plan - by 4 November 2015;the “purposes of the Scheme” -by 30 January 2016.

For more information about the Local Government Research and Development Scheme, see the Scheme’s web page:http://www.lga.sa.gov.au/research

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Refer Item 11.8C

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agenda council meeting - campbelltown city...

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