agenda facilities and infrastructure committee

Agenda

Facilities and Infrastructure Committee Thursday, July 18, 2019 1:00 PM

Legislature Chambers

MEMBERS: David McKenna, Chair; Anne Koreman, Vice Chair; Glenn Morey; Michael Lane; Daniel Klein

Inclusion through Diversity

1. Call to Order (1:00)

2. Changes to the Agenda (1:00)

3. Public Comment (1:05)

4. Chair's Report (1:10)

5. County Administrator's Report (1:15)

6. Facilities (1:20)

a. Resolution: Budget Transfer to Cover Shift in Insurance Cost for Emergency

Communication Towers (ID #8711)

7. Department of Recycling and Materials Management (1:25)

a. Information Item: Capital Payment Summary Report (ID #8753)

8. Highway Department (1:30)

a. Resolution: Budget Adjustment Due to Increased Consolidated Highway Improvement

Program (CHIPS) Funding, Extreme Winter Recovery Apportionment – Highway

Department (ID #8751)

b. Resolution: Authorization to Execute Extensions of Snow and Ice Agreements with the

Towns in Tompkins County - Highway Department (ID #8752)

c. Information Item: Capital Payment Summary Report (ID #8750)

d. Information Item: Quarterly Highway Capital Status Report (ID #8755)

e. Information Item: Capital Payment Summary (ID #8704)

9. Transportation - Mike Lane (1:50)

10. Minutes Approval (1:55)

a. May 16, 2019

b. June 18, 2019

c. June 18, 2019

11. Adjournment (2:00)

Budget Adjustment and Transfers - For Information Only

Information Item: Budget Adjustment or Transfer for Information Only (ID #8707)

Information Item: Budget Adjustment or Transfer for Information Only (ID #8749)

Tompkins County Legislature Meeting: 07/18/19 01:00 PM Governor Daniel D. Tompkins Building Department: County Administration

Ithaca, NY 14850 Category: Budget

Functional Category: Fiscal Target Impact

SCHEDULED

RESOLUTION NO. DOC ID: 8711

Page 1

Budget Transfer to Cover Shift in Insurance Cost for Emergency 1

Communication Towers 2

WHEREAS, County Administration has adopted a new billing procedure to allocate County property 3

insurance expense among various County departments, and 4

5

WHEREAS, this new practice has clarified the cost of insuring the County’s emergency communication 6

towers, the full cost of insuring them can now be projected, and, under the new procedure, that cost should be borne by 7

the Department of Emergency Response as the responsible department, and 8

9

WHEREAS, this allocation of the full cost of property insurance for the towers to the Department of 10

Emergency Response will require increased expenditure on their part, and reduce expenditure for the Facilities 11

Department, which previously absorbed part of those costs, and 12

13

WHEREAS, the current allocation for property insurance for the communication towers in the 2019 14

Department of Emergency Response budget would be inadequate to cover the property insurance expense under this 15

new procedure, now therefore be it 16

17

RESOLVED, on recommendation of the Facilities and Infrastructure, Public Safety, and the Budget, Capital, 18

and Personnel Committees, That the Finance Director is hereby authorized and directed to make the following transfer 19

in the 2019 Budget: 20

21

FROM: 22 Facilities Department 23

1621.54462 INSURANCE $19,968 24

TO: 25 Department of Emergency Response 26

3411.54462 INSURANCE $19,968 27

28

RESOLVED, further, That the Fiscal Targets for both departments be adjusted accordingly beginning with the 29

2020 Budget. 30

SEQR ACTION: TYPE II-26 31

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Facilities and Infrastructure Committee Meeting: 07/18/19 01:00 PM Governor Daniel D. Tompkins Building Department: Recycling and Materials Management Department

Ithaca, NY 14850 Category: Solid Waste and Recycling Center

Functional Category:

SCHEDULED

INFORMATION ITEM (NO DISCUSSION INTENDED) NO. DOC ID: 8753

Page 1

Capital Payment Summary Report

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Date: 7/10/19

Request

#Project Name Vendor Account #

Total Project

Amount

Current

Payment

Due

Date of

Service

Paid to Date

(inc. current

pmt.)

3RSWC Facilities

& Site Upgrade

Paradigm

SoftwareHH8101.59239 $47,353.00 $10,762.00 6/14/19 $38,743.20

30-32RSWC Facilities & Site Upgrade

Barton & Loguidice

HH8101.59239 $952,670.00 $5,923.38 7/21/18 $157,435.69

Capital Payment Summary ReportRecycling and Materials Management Department

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Comments

Invoice dated: 6/14/19

Invoice

dated:6/20/19,Facility Budget & Maint.

Forcasts, Food Scrap

Tip Floor, Draft RFP Assistance

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Tompkins County Legislature Meeting: 07/18/19 01:00 PM Governor Daniel D. Tompkins Building Department: Highway Department

Ithaca, NY 14850 Category: Roads and Bridges


SCHEDULED


Page 1

Budget Adjustment Due to Increased Consolidated Highway 1

Improvement Program (CHIPS) Funding, Extreme Winter Recovery 2

Apportionment – Highway Department 3

WHEREAS, New York State has increased the reimbursements over 2019, increasing the Consolidated 4

Highway Improvement Program (CHIPS), which now includes Extreme Winter Recovery funding, now therefore be it 5

6

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Director of Finance 7

is hereby authorized and directed to make the following budget adjustments: 8

9

BUDGET ADJUSTMENT 10 11 Revenue: D5110.43501 CHIPS Revenue (2019 increase) $293,147.91 12

13

Appropriation: D5110.54312 Highway Materials $293,147.91 14

15

Explanation: The Highway Department’s CHIPS funding has been increased for 2019. 16


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SCHEDULED


Page 2

1

Memorandum 2

3

To: Facilities and Infrastructure Committee 4

From: Jeffrey B. Smith, Highway Director 5

Date: July 10, 2019 6

Subject: Budget Adjustment due to increased Consolidated Highway Improvement Program (CHIPS) funding, 7

Extreme Winter Recovery Apportionment - Highway Department 8 9

10

The subject item is being submitted to the Facilities & Infrastructure committee for review and approval. This item 11

will require approval by the Legislature. Pertinent information is as follows: 12

13

1. Action requested: 14 15

Committee authorization is sought to approve the acceptance of increased revenue and transfer of the increase 16

into an expense account. 17

18

2. Background: 19 20

New York State has increased the Consolidated Highway Improvement Program (CHIPS), Extreme Winter 21

Recovery Apportionment for Tompkins County $293,147.91. 22

The resolution seeks the funds to be transferred to the highway materials budget account. 23

24

3. Financial Implications: 25 26

This increase will allow Tompkins County Highway to perform additional road repair and/or reconstruction 27

projects in 2019. 28

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SCHEDULED


Page 1

Authorization to Execute Extensions of Snow and Ice Agreements 1

with the Towns in Tompkins County - Highway Department 2

WHEREAS, the County of Tompkins has heretofore entered into Agreements with seven (7) Towns in 3

Tompkins County pursuant to Section 135a of the State Highway Law relating to removal of snow and ice from 4

County Highways in Towns and incorporated Villages, and 5

6

WHEREAS, said Agreements provide for an annual review to consider modifications to such snow and ice 7

services, and 8

9

WHEREAS, it would be in the best interest of the County to extend said Agreements, as currently set to expire 10

September 30, 2019, as modified and updated, for an additional period, now therefore be it 11

12

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That extensions of said 13

Snow and Ice Agreements are hereby authorized for a period of up to three years, from October 1, 2019, through 14

September 30, 2022, with the assurance that the required annual review can lead to modifications in the second and 15

third years, and the County Administrator be and hereby is authorized and directed to execute such extensions on 16

behalf of the County. 17


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SCHEDULED


Page 2

1

Memorandum 2

3

To: Facilities and Infrastructure Committee 4

From: Jeffrey B. Smith, Highway Director 5

Date: July 10, 2019 6

Subject: Authorization to Execute Extensions of Snow and Ice Agreements with the Towns in Tompkins 7

County - Highway Department 8 9

10

The subject item is being submitted to the Facilities & Infrastructure committee for review and approval. This item 11

will require approval by the Legislature. Pertinent information is as follows: 12

13

1. Action requested: 14 15

Committee authorization is sought to approve the extensions of Snow and Ice Agreements with seven (7) Towns 16

in Tompkins County to provide snow and ice maintenance on County Roads. 17

18

2. Background: 19 20

Seven (7) Towns in Tompkins County have performed snow and ice maintenance on some County Roads for 21

several years. Tompkins County Highway is seeking to extend the existing Agreement for three (3) additional 22

years. 23

24

3. Financial Implications: 25 26

The Highway Department does not currently have staffing or equipment to adequately provide snow and ice 27

coverage on all County Roads. 28

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Facilities and Infrastructure Committee Meeting: 07/18/19 01:00 PM Governor Daniel D. Tompkins Building Department: Highway Department



SCHEDULED


Page 1

Capital Payment Summary Report

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CAPITAL PAYMENT SUMMARY REPORT HIGHWAY DEPARTMENT

DATE OF PAYMENT: 7/15/19

Payment Request

#

Project Name

Vendor Name

Account #

Contract Amount

Current Payment

Due

Dates of Service

(of current payment)

Paid to Date (including the

current payment due)

Comments

(type of work / final payment)

4 Station Road Hunt Engineers HZ5318.59239.53.18

$77,700 $18,839.52 03/13/18 – 02/22/19

$70,566.78 Engineering Services

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SCHEDULED


Page 1

Quarterly Highway Capital Status Report

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8566.docx

Capital Projects - Quarterly Report

July 15, 2019

Table of Contents

Project Page

Etna Lane (CR109) Bridge Replacement 1

Central Chapel Road Bridge Replacement 2

Ludlowville Road Bridge Replacement 3

Ellis Hollow Road Phase 3 Reconstruction 4

Ellis Hollow Road Phase 4 Reconstruction 5

East Hill Intersection Safety Improvement Project 6

Coddington Road Intersection Safety Improvement Project 7

South Street Extension Slope Stabilization 8

Station Road Stream Restoration 9

Morrell Road Bridge Replacement 10

Bostwick Road DPW Facility Improvements 11

Bridge NY – County Culvert Projects 12

Bridge NY – Locally Sponsored Projects 13

Project Closeout Summary 14

TOMPKINS COUNTY HIGHWAY DEPARTMENT

170 Bostwick Road, Ithaca, NY 14850 607-274-0300

FAX 607-272-8489

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Project: Etna Lane (CR109) Bridge Replacement (BIN 3314180) TC#: H375653 PIN: 3756.53 Consultant: Barton & Loguidice, Syracuse, NY Project Lead: Matthew Schooley, PE Contractor: TBD Scope: Full replacement of bridge. Funding for this project as awarded through the second

round of the NYSDOT BridgeNY Program with eligible project cost 95% reimbursable. Budget: Estimate Funding: HZ 5125.59239 51.25

Design $219,000 $346,000 County 5% $101,846 ROW $25,000 Federal 0% $0 Construction $1,500,930 State 95% $1,935,084 Inspection $165,000 Other 0% $0 Debt Service $0 Total 100% $2,036,930 Total $2,036,930 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement June 2019 Consultant Agreement June 2019 Design June 2019 – June 2021 ROW June 2019 – June 2021 Bidding June 2021 – Aug 2021 Construction May 2022 – Nov 2022 Status: a. State and Local agreement approved by Legislature June 4, 2019 and submitted to NYSDOT. b. Design and ROW services contract with Barton & Loguidice, DPC approved June 4, 2019.

Construction phase services will be added as a supplemental agreement at a later date. c. Funding for design will be provided from Highway Reserve. Construction Funding will be

allocated utilizing BANS later this year.

EXISTING BRIDGE

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Project: Central Chapel Road (CR115) Bridge Replacement (BIN 1046020)

TC#: H375652 PIN: 3756.52 Consultant: LaBella Associates, Rochester, NY Project Lead: Brian Miller, PE Contractor: TBD Scope: Full replacement of bridge. Funding for this project as awarded through the second

round of the NYSDOT BridgeNY Program with eligible project cost 95% reimbursable. Budget: Estimate Funding: HZ 5126.59239 51.26

Design $205,800 $196,000 County 5% $60,347 ROW $15,000 Federal 0% $0 Construction $889,440 State 95% $1,146,593 Inspection $106,500 Other 0% $0 Debt Service $0 Total 100% $1,206,940 Total $1,206,940 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement June 2019 Consultant Agreement June 2019 Design June 2019 ROW June 2019 Bidding June 2021 Construction May 2022 Status: a. State and Local agreement approved by Legislature June 4, 2019 and submitted to NYSDOT. b. Design and ROW services contract with LaBella Associates, PC approved June 4, 2019.

Construction phase services will be added as a supplemental agreement at a later date. c. Funding for design will be provided from Highway Reserve. Construction Funding will be

allocated utilizing BANS later this year.

EXISTING BRIDGE

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Project: Ludlowville Road (CR159L) Bridge (BIN 3314350) TC#: H375618 PIN: 3756.18 Consultant: Fisher Associates, Rochester, NY Project Lead: Emily Smith, PE Contractor: TBD Scope: Full replacement of existing 91 foot span bridge over Salmon Creek in the Town of

Lansing to address function and structural deficiencies. Budget: Contracted/Estimated Funding: HZ5326.59239.53.26

Design $150,000 County 19.1% $284,050 ROW $19,000 Federal 80% $1,189,600 Construction $1,156,000 State 0.9% $13,350 Inspection $159,570 Other 0% $0 Debt Service (6/18/18) $2,430 Total 100% $1,487,000 Total $1,487,000 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement Nov 2016 Consultant Agreement Feb 2017 Apr 2017 Design Apr 2017 - June 2018 July 2019 ROW Apr 2017 - June 2018 Oct 2019 Bidding Nov 2018 Nov 2019 Construction May 2019 May 2020 – Sept 2020 Status: a. Public meeting May 2018. Several residents at public meeting concerned about traffic impacts

from wider bridge. b. Fisher Associates received final Design Report comments from the NYSDOT March 2019. c. NYSDOT granted design approval April 2019. NYSDOT granted ROW acquisition authorization

May 2019 which makes ROW the critical path. Advance Design Plans (ADP) to be submitted to NYSDOT July 2019.

EXISTING BRIDGE

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Project: CR110 Ellis Hollow Road – Phase 3 Reconstruction

TC#: H375593 PIN: 3755.93 Consultant: C&S Engineers, Syracuse, NY Project Lead: Jim Morrissey, PE Contractor: TBD Scope: Rehabilitate 0.8 miles of Ellis Hollow Rd in the Town of Ithaca between Game Farm

Road and Pine Tree Road, providing 11-ft lanes and 5-ft shoulders. Project on TIP for FFY 2019/2020. Original project funding was $782,000. SEQR – Type 2

Budget: Contracted/Estimated Funding: HZ5328.59239.53.28

Design $86,000 County 5% $13,474 ROW $0 Federal 80% $215,576 Construction $631,000 State 15% $40,420 Inspection $57,017 Other 0% $0 Debt Service (4/16/18) $7,983 Total 100% $269,470 Total $782,000 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement Sept 2015 Consultant Agreement Feb 2017 Apr 2016 Design Apr 2017 - June 2018 July 2019 ROW Apr 2017 - June 2018 July 2019 Bidding Nov 2018 Dec 2019 Construction Aug 2016 - Nov 2016 May 2020 – Nov 2020 Status: a. The amended budget indicates funds transferred to cover expense overruns on other projects.

$512,530 will be restored in the 2019 federal fiscal year for construction of this project. b. Project has been delayed due to a pending Town water line construction project. c. Drainage improvements to address roadway flooding concerns near the Pine Tree Road

intersection have been removed from the project scope to limit ROW impacts. These improvements will be made separately with other funding.

d. Funding has been reallocated to the TIP. Consultant progressing final design and approval.

EXISTING ROAD

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Project: CR110 Ellis Hollow Road – Phase 4 Reconstruction TC#: ENG1-W16-110E-027 PIN: N/A Consultant: Fisher Associates, Rochester, NY Project Lead: Emily Smith, PE Contractor: TCHD (In-House) TC Project Lead: Emily Peters Scope: Improvements to Ellis Hollow Road between Game Farm Road and Dodge Road.

Rehabilitate pavement (10 foot lanes), pave 5 foot shoulders, improve and enclose drainage, and address alignment and sight-distance deficiencies at the Game Farm Road intersection. Construction may occur before Phase 3 due to federal funding being delayed for Phase 3 to FFY 2019/2020. SEQR – Type 2


Design $0 County 100% $325,000 ROW $0 Federal 0% $0 Construction $260,000 State 0% $0 Inspection $59,326 Other 0% $0 Debt Service (6/18/18) $5,674 Total 100% $325,000 Total $325,000 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement N/A Consultant Agreement Sept 2008 Design 2015 ROW N/A Bidding N/A Construction Nov 2018 Sept 2019 – Nov 2019 Status: a. Improvement of Game Farm Road intersection may be deleted from scope due to budget

reduction. Phase 3 delayed and will effect schedule for Phase 4. b. Utility relocation completed May 3, 2019

EXISTING ROAD

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Project: East Hill Intersection Safety Improvement Project (HSIP)

TC#: H375610 PIN: 3756.10 Consultant: Shumaker Consulting Engineers, Binghamton, NY Project Lead: Jim Cummings Contractor: TBD Scope: Construct safety improvements at two (2) pedestrian crossings; Pine Tree Road at the

entrance drive of East Hill Plaza and a mid-block crossing on Ellis Hollow Road 200 feet east of Pine Tree, in the Town of Ithaca. SEQR – TBD


Design $69,000 County 11.2% $32,950 ROW $0 Federal 87.2% $257,400 Construction $203,000 State 1.6% $4,650 Inspection $23,000 Other 0% $0 Debt Service $0 Total 100% $295,000 Total $295,000 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement July 2014 Consultant Agreement Nov 2014 Mar 2015 Design Nov 2014 – Nov 2015 ROW N/A Bidding Dec 2015 Construction Apr 2016 - Aug 2016 June 2020 – Aug 2020 Status: a. Project schedule delayed due to Cornell beginning redevelopment of “East Hill Village”. b. Portions of TIP funding reallocated to cover other TIP projects, with intent to reallocate in 2019. c. In consideration of funding deadline for HSIP projects and uncertain effect of “East Hill Village”,

NYSDOT approved the removal of the Pine Tree crosswalk from the project. d. TCHD directed Shumaker to reduce design to one simple crosswalk on Ellis Hollow.

EXISTING CROSSING

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Project: CR119 Coddington Road Intersection Safety Improvement Project (HSIP)

TC#: H375324 PIN: 3753.24 Consultant: CPL – Clark Patterson Lee, Rochester, NY Project Lead: Dan Duprey, PE Contractor: R.B. Robinson – Will Robinson Scope: Reconstruct Coddington Road at the Burns Road and East king Road intersections to

improve safety and sight-distance. New pavement, shoulder, and drainage upgrades. SEQR – Unlisted


Design $285,477 County 15.6% $432,471 ROW $51,800 Federal 70.7% $1,961,771 Construction $1,723,679 State 8.2% $227,395 Inspection $158,307 T of Ithaca 5.6% $154,074 Debt Service (4/16/18) $9,819 Total 100% $2,775,711 Total $2,229,082 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement Mar 2005 Consultant Agreement Mar 2015 Design Mar 2015 – Sept 2016 ROW Dec 2016 Bidding May 2018 Construction Aug 2018 – May 2019 June 7, 2019 Status: a. Construction bids opened in May 2018. Award to low bidder, R.B. Robinson Contracting,

authorized by NYSDOT and approved by County Legislature on July 17, with budget adjustment of $724,675 to cover the additional construction costs.

b. An MOU was approved with the Town of Ithaca for water main improvements included in the project, estimated value $154,074.

c. NYSDOT revised Schedule A (funding agreement) which adds $51,450 in additional Marchiselli funding for design.

d. R.B. Robinson has closed the project site down for the duration of the winter. Construction activities to resume in the spring.

e. Contractor resumed construction April 8, 2019 after winter shut down on project budget. f. Contract deadline May 31, 2019. Contractor finishes all construction items June 7, 2019. g. Contractor in breach of contract by 19 calendar days and may assessed Liquidated damages and

Engineering Charges. TCHD in communication with NYSDOT, Consultant and Contractor to resolve.

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Project: CR136S South Street Extension Slope Stabilization

TC#: ENG1-W13-136S-018 PIN: N/A

Consultant: Barton & Loguidice - Rochester, NY Project Lead: Ben Werner, PE Contractor: Seneca Stone Corp – Jim Dalrymple Scope: Highway, Planning, and Soil & Water are coordinating design. Project will restore

approximately 200 feet of roadside embankment along Taughannock Creek near Trumansburg. SEQR Action: Type II - 1


Design $40,000 County 100% $750,000 ROW $10,000 Federal 0% $0 Construction $637,000 State 0% $0 Inspection $58,862 Other 0% $0 Debt Service (6/18/18) $4,138 Total 100% $750,000 Total $750,000 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement N/A Consultant Agreement Mar 2015 Design July 2015 – July 2018 ROW N/A Bidding July 2018 Feb 2019 Construction May 2019 – Sept 2019 July 2019 Status: a. B&L completed design, submitted and received NYSDEC and US Army Corps of Engineers

(ACOE DEC/ACOE) permit approvals. b. Bids were opened in September 2018. Only one bid received, Bothar Construction for $557,561.

Engineer’s construction estimate was $400,000. In consideration of single bid and over budget estimate, bids were rejected and anticipate rebid in Spring 2019

c. Rebid in Feb 2019, with Seneca Stone Corporation low bidder at $517,000. Award approved by Legislature in April 2019. Work anticipated May through September 2019. TCHD to provide field inspection.

PROJECT LOCATION

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Project: CR188 Station Road Streams Restoration WQIP TC#: ENG1-W15-188-004 PIN: N/A Consultant: Hunt Engineers, EAS Big Flats, NY TC Project Lead: Emily Peters Contractor: Silverline Construction – Dave Kelly Scope: $246,077 was awarded through NYSDEC WQIP Round 12 to restore approximately

2,000 feet of Cayuga Inlet tributary, including the replacement of two (2) failing culverts. The location is prone to flooding and experienced severe flooding in June 2015. Project will realign the channel while maintaining existing meanders, stabilize stream banks with native vegetation, decrease nutrient and sediment loading from runoff, and improve movement of fish and other species. SEQR – Unlisted


Design $69,700 County 50% $246,077 ROW $15,000 Federal 0% $0 Construction $392,454 State (DEC) 50% $246,077 Inspection $15,000 Other 0% $0 Debt Service $0 Total 100% $491,154 Total $491,154 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement N/A Consultant Agreement May 2017 Design June 2017 – Apr 2018 Oct 2019 ROW Mar 2018 Oct 2019 Bidding N/A Construction June 2019 – Oct 2019 June 2020 – Oct 2020 Status: a. Hunt to provide ROW mapping. Grading releases and permanent easements to be completed

May 2019. Hunt Engineers completed design and prepared ROW mapping. Additional design was required to relocate the water main, no additional costs are associated with this design.

d. NYSDEC Contract specifies construction and initial post-construction monitoring to be completed by April 30, 2020.

e. Site meeting with NYSDEC and USFWS May 2019 rejected proposed stream stabilization improvements. TCHD to redesign this portion of the project, and requested an extension of grant funding through end of 2021.

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Project: BIN 3210180 Morrell Road Bridge

TC#: ENG1-W18-0180-018 Updated: June 17, 2019 PIN: N/A TC Project Lead: Jaimie Potter Consultant: In-House Contractor: In-House Scope: Morrell Road Bridge is a one-lane, 66 foot span truss bridge posted at 7 tons over Pony

Hollow Creek. Repairs due to flags from NYSDOT inspections will be completed. Temporary Bailey bridge is installed to facilitate traffic over the crossing.

Budget: Estimated Funding: HZ 5120.59239.51.20

Design $0 County TBD% $0 ROW $0 Federal 0% $0 Construction $0 State 0% $0 Inspection $0 Newfield TBD% $0 Debt Service $0 Total 100% $0 Total $0 Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement N/A Consultant Agreement N/A Design June 2017 – Apr 2018 Oct 2019 ROW Mar 2018 Oct 2019 Bidding N/A Construction June 2020 – Oct 2020 Status: a. Highway plans to rehabilitate the Morrell Road over Pony Hollow Creek (Newfield) a dead-end

local road with 26 vehicles/day. TCHD to strengthen the 1910 bridge trusses to increase the load capacity above its current 7-ton limit.

b. Installed a temporary bypass (Bailey) bridge next to the bridge within County right-of-way as construction detour, November 2018.

c. TCHD reviewing options for bridge replacement, evaluating GRS-IBS (geosynthetic reinforced soil – integrated bridge system) and prestressed concrete beams in lieu of high maintenance truss.

d. No activity to report

DETOUR & EXISTING BRIDGES

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Project: Bostwick Road DPW Facility Improvements

TC#: ENG3-W15-SSWR-016 Updated: Apr 12, 2019 PIN: N/A TC Project Lead: Jaimie Potter Consultant: In-House Contractor: TBD

Scope: Rehab of storm sewer system behind the Highway Garage, to include redesign and reconstruction of drainage system tie-ins from employee parking lot, and reconstruction of employee parking lot.


Design $44,491 County 100% $1,000,000 ROW $0 Federal 0% $0 Construction $950,000 State 0% $0 Inspection $0 Other 0% $0 Debt Service (6/18/18) $5,509 Total 100% $1,000,000 Total $1,000,000 Phase II - Schedule: Original Schedule Revised Schedule Actual Completion

State/Local Agreement N/A Consultant Agreement N/A Design Aug 2019 ROW N/A Bidding N/A Construction Oct 2020 Status: a. Contractor (TCBR) completed shotcrete repair of storm sewer trunk pipelines. b. Phase I – Storm Sewer Rehabilitation - complete c. Phase II - Parking lot design in progress

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County was awarded a BridgeNY Project for the Replacement of six (6) culverts on various county roads. This project is eligible for reimbursement of qualified costs from Bridge NY funding which calls for post-reimbursement apportionment of qualified costs to be borne at the ratio of 100% Bridge NY funds and 0% non-Bridge NY funds. This program effectively reduces replacement cost to zero (0) or

at a maximum of all project costs, if any, which exceed the amount of Bridge NY funding awarded for each location. NYSDOT shall design, let and administer all phases of the project.

TCHD does not manage these projects and includes herein brief project information:

Consultant: NYSDOT - Katie Bergen, office (315) 428-4608, [email protected] Notes: Design in progress. No activity to report.

Owner: Tompkins County located in (T) Ithaca Project: CR 174 - Pine Tree Road over Six-Mile Creek (at Ellis Hollow Road Intersection) Owner: Tompkins County located in (T) Ithaca Project: CR 110 - Ellis Hollow Road over Six-Mile Creek Tributary (east of Pine Tree Road) Owner: Tompkins County located in (T) Lansing Project: CR 186 - Conlon Road over Salmon Creek Tributary (south of Buck Road) Owner: Tompkins County located in (T) Caroline Project: CR 115 - Valley Road over Six-Mile Creek Tributary (east of Burns Road) Owner: Tompkins County located in (T) Dryden/Groton Project: CR 107 - Peruville Road over Owasco Inlet (east of Old Peruville Road) Owner: Tompkins County located in (T) Danby/Caroline Project: CR 119 - Coddington Road over Six-Mile Creek Tributary (south of East Miller Road) Contractor: TBD

Project: BRIDGE NY – County Culvert Projects

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mailto:[email protected]


Town(s) awarded Bridge NY Project(s) for replacement of county owned bridges on local roads are eligible for funding under Title 23 U.S. Code, as amended, which calls for the apportionment of project costs to be borne at a ratio of 95% federal funds and 5% non-federal funds. Sponsor(s) executed agreements with NYSDOT to design, let, and construct the Project, and advance the Project by making a commitment of 100% of Project costs or portions thereof, and shall receive 95% reimbursement. In accordance with past practice, typical cost sharing for replacement of County bridges on local roads is 80% County and 20% Town, therefore the Bridge NY funding program effectively reduces the Sponsor’s cost to 5% of the funding, a significant capital savings for a bridge replacement.

TCHD does not manage these projects and includes herein brief project information:

Owner: Tompkins County coordinated by (T) Dryden Project: BIN 3208900 – Replacement of GEORGE Road bridge over Fall Creek Consultant: Barton & Loguidice, Syracuse, NY Contractor: Silverline Construction – Dave Kelly June Bids received. Low bid - $577,000

Owner: Tompkins County coordinated by (T) Dryden Project: BIN 3209830 – Replacement of FREESE Road bridge over Fall Creek Consultant: Barton & Loguidice, Syracuse, NY Contractor: TBD May Town reviewed bridge replacement alternatives (1 - 13B) Town to pursue bridge replacement alternative (alt. 9 – a two lane bridge with old truss façade)

Owner: Tompkins County coordinated by (T) Ulysses Project: BIN 3210360 – Replacement of CEMETERY Road bridge over Trumansburg Creek Consultant: Barton & Loguidice, Syracuse, NY Contractor: TBD May Agreement between Ulysses & TC regarding reimbursement of Local Sponsor cost share approved.

Project: BRIDGE NY - Locally Sponsored Projects

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Once all administrative tasks are complete, these projects shall be removed from the quarterly update. Therefore, this report only provides brief project information applicable since the previous submission.

Project: Red Mill Road Bridge

a) Final payment audit will go to F&I at Malloryville completion b) DOT to address guide rail transition at CR 105 (re: SR 38 detour) c) Retainage release pending close out paperwork/lien releases d) As-builts and load rating sent to NYSDOT May 30, 2019 Project: West Malloryville Road Bridge

a) Notify ACOE/DEC upon completion b) Retainage release pending close out paperwork/lien releases c) Final payment pending lien releases d) As-builts and load rating sent to NYSDOT on May 30, 2019 Project: Dodge Road Bridge

a) Notify ACOE/DEC upon completion b) Retainage release pending close out paperwork/lien releases c) Project inspected. Contractor to re-establish seeding. d) As-builts and load rating sent to NYSDOT on May 30, 2019 Project: Brooktondale Road Slope Stabilization

a) Consultant submitted draft plans, proposal book, draft estimate March 2019. Total construction cost estimate of $682,411 is approximately $250,000 over budget.

b) TCHD proposes to delay this project as the road appears to have stabilized. TCHD shall monitor the location for future settlement. In the event of additional settlement, TCHD would incorporate the design solution. F&I Committee approved this approach in May 2019. TCHD will contact Rick Snyder regarding release of funds allocated for the project.

c) Consultant submitted the final bid package on June 14th, 2019.

Project: Projects Closeout Summary

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SCHEDULED


Page 1

Capital Payment Summary

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CAPITAL PAYMENT SUMMARY REPORT HIGHWAY DEPARTMENT

DATE OF PAYMENT: 6/15/19

Payment Request

#

Project Name

Vendor Name

Account #

Contract Amount

Current Payment

Due

Dates of Service

(of current payment)

Paid to Date (including the

current payment due)

Comments

(type of work / final payment)

2 Brooktondale Road

C&S Companies HZ5108.59239.51.08

$36,203.00 $12,245.60 03/16/19 – 05/03/19

$12.245.00 Geotechnical Services &

Design

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Facilities and Infrastructure CommitteeRegular Meeting Minutes – Draft 5-21-19

Thursday, May 16, 2019 1:00 PMLegislature Chambers

Attendance

Attendee Name Title StatusDavid McKenna Chair PresentAnne Koreman Vice Chair PresentGlenn Morey Member PresentMichael Lane Member PresentDaniel Klein Member PresentKatrina McCloy Deputy Clerk, Legislature PresentJason Molino County Administrator PresentLisa Holmes Deputy County Administrator PresentJeff Smith Highway Director PresentJohn Webert Highway Department PresentMarcia Lynch Public Info. Officer, County Administration PresentArel LeMaro Facilities Director PresentFernando de Aragon ITCTC Director Present

Guests: Paul Rossi, Ithaca Board of Realtors, and members of the public

Call to Order

Mr. McKenna, Chair, called the meeting to order at 1:01 p.m.

Changes to the Agenda

Mr. McKenna stated there were two revised resolutions for consideration entitled Approve a Contract with LaBella Associates, DPC for Design Services for PIN 3756. 52 - Replacement of Central Chapel Road Bridge (CR115) over Boice Creek (BIN 1046020), Town of Caroline and Approve a Contract with Barton & Loguidice, DPC for Design Services for PIN 3756.53 - Replacement of Etna Lane Bridge (CR109) over Fall Creek (BIN 3314180), Town of Dryden. In addition, he said Arel LeMaro, Facilities Director, will be providing a Building Signage Update.

Public Comment

There were no members of the public present who wished to speak.

Chair's Report

Mr. McKenna had no report.

County Administrator's Report

Mr. Molino stated he has met with staff and will be meeting with Mr. Morey next week regarding the Tioga Street Committee. He plans on having a meeting in June.

Highway Department

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MinutesFacilities and Infrastructure CommitteeThursday, May 16, 2019

2

Mr. Smith explained that the Central Chapel Road Bridge and Etna Lane Bridge projects are both Bridge NY projects and these resolutions are the first step to progress these projects along. The County is using capital reserve funds for the design costs but will be bonding for the construction and construction inspection service costs. The actual construction phase of the project will begin in 2021 but the overall project is moving fairly quickly through the process. The Legislature will be informed of each step of the process as the projects move forward.

Following an inquiry by Mr. Lane, Mr. Smith briefly explained the engineer selection process is done the state-wide by New York State County Highway Superintendents Association (NYSCHSA) and New York State Department of Transportation (NYSDOT). A list for Region 3 has been established and the County selects from those firms based on qualifications.

Resolution No. - Approve a Contract with LaBella Associates, DPC for Design Services for PIN 3756. 52 - Replacement of Central Chapel Road Bridge (CR115) over Boice Creek (BIN 1046020), Town of Caroline (ID #8647)

Mr. Smith explained that this resolution authorizes the hiring of LaBella Associates as the consultant for the Central Chapel Road Bridge project in the Town of Caroline.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Daniel Klein, MemberSECONDER: Glenn Morey, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, a BridgeNY Project for the Replacement of Central Chapel Road (CR115) over Boice Creek (BIN 1046020) in the Town of Caroline, Tompkins County, P.I.N. 3756.52, (the Project) is eligible for funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of such program to be borne at the ratio of 95% federal funds and 5% non-federal funds, and

WHEREAS, Tompkins County shall design, let, and construct the Project, and

WHEREAS, Tompkins County desires to advance the Project by making a commitment of 100% of the costs of the Project or portions thereof, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That the Tompkins County Legislature hereby approves the above subject project,

RESOLVED, further, That the County’s 2019-2023 Capital Improvement Program be amended to include the construction of the replacement of Central Chapel Road Bridge (CR115) over Boice Creek at a total cost of $1,206,940, with an expected net local cost of $60,347 after receipt of grants and contributions,

RESOLVED, further, That the Tompkins County Legislature authorizes Tompkins County to pay in the first instance 100% of the costs of Design, ROW Incidentals and Acquisition, and Construction phase work for the Project or portions thereof, with the understanding qualified costs may be eligible for federal-aid, state-aid, or reimbursement from BridgeNY funds,

RESOLVED, further, That the sum of $1,206,940 is hereby appropriated from HZ5126.59239. 51.26 and made available to cover the cost of participation in the above phase(s) of the Project,

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RESOLVED, further, That the Director of Finance be and hereby is authorized and directed to make the following budget adjustments:

HQ Fund-Capital ReservesDecrease Fund Balance HQ30909000 - Capital Res. Unassigned Fund Balance $ 205,800Increase Expense Account HQ1698.54802 - Contribution to Construction $ 205,800

HZ Fund-Highway Fac & Projects FundIncrease Revenue Account HZ5126.45034.51.26 - Interfund (H) $ 205,800 Increase Expense Account HZ5126.59239.51.26 - Central Chapel Rd Bridge $ 205,800

RESOLVED, further, That in the event Project costs not covered by federal-aid, state-aid, or BridgeNY funding exceeds the amount appropriated above, the Tompkins County Legislature shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof,

RESOLVED, further, That Tompkins County hereby agrees construction of the Project shall begin no later than twenty-four (24) months after award and the construction phase of the Project shall be completed within thirty (30) months of commencing construction,

RESOLVED, further, That Tompkins County Administrator be and is hereby authorized to execute on behalf of Tompkins County all necessary Agreements, certifications, and reimbursement requests for federal-aid, state-aid, or BridgeNY funding with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and Tompkins County’s funding of Project costs and permanent funding of the local share of federal-aid and state-aid-eligible Project costs and all Project costs within appropriations therefor that are not so eligible,

RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreements in connection with the Project,

RESOLVED, further, That this resolution shall take effect immediately.SEQR ACTION: TYPE II-18

* * * * * * * * *

Resolution No. - Approve a Funding Agreement with New York State Department of Transportation (NYSDOT) for PIN 3756. 52 - Replacement of Central Chapel Road Bridge (CR115) Over Boice Creek (BIN 1046020), Town of Caroline (ID #8649)

Mr. Smith stated the resolution will allow the County to accept the funds for the Central Chapel Road Bridget project from New York State Department of Transportation (NYSDOT).

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RESULT: RECOMMENDED [UNANIMOUS]MOVER: Michael Lane, MemberSECONDER: Glenn Morey, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, a BridgeNY Project for the Replacement of Central Chapel Road Bridge (CR115) over Boice Creek (BIN 1046020) in the Town of Caroline, Tompkins County, P.I.N. 3756.52, (the Project) is eligible for funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of such program to be borne at the ratio of 95% federal funds and 5% non-federal funds, and



RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Legislature hereby approves the above subject project,


RESOLVED, further, That the sum of $1,206,940 is hereby appropriated from Central Chapel Road Bridge - HZ5126.59239.51.26 and made available to cover the cost of participation in the above phase(s) of the Project,



RESOLVED, further, That Tompkins County Administrator or designee be and is hereby authorized to execute on behalf of Tompkins County all necessary Agreements, certifications, and reimbursement requests for federal-aid, state-aid, or BridgeNY funding with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and Tompkins County’s funding of Project costs and permanent funding of the local share of federal-aid and state-aid-eligible Project costs and all Project costs within appropriations therefor that are not so eligible,


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RESOLVED, further, That the Director of Finance be and hereby is authorized and directed to make the following budget adjustments:HQ Fund-Capital ReservesDecrease Fund Balance HQ30909000 - Capital Res. Unassigned Fund Balance $ 205,800Increase Expense Account HQ1698.54802 - Contribution to Construction $ 205,800

HZ Fund-Highway Fac & Projects FundIncrease Revenue Account HZ5126.45034.51.26 - Interfund (H) $ 205,800 Increase Expense Account HZ5126.59239.51.26 - Central Chapel Rd Bridge $ 205,800

SEQR ACTION: TYPE II-18* * * * * * * * *

Resolution No. - Approve a Contract with Barton & Loguidice, DPC for Design Services for PIN 3756.53 - Replacement of Etna Lane Bridge (CR109) over Fall Creek (BIN 3314180), Town of Dryden (ID #8650)

Mr. Smith said the resolution authorizes the hiring of Barton & Loguidice for design services for the Etna Road Bridge project in the Town of Dryden.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Michael Lane, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, a BridgeNY Project for the replacement of CR109 Etna Lane Bridge over Fall Creek (BIN 3314180) in the Town of Dryden, Tompkins County, P.I.N. 3756.53, (the Project) is eligible for funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of such program to be borne at the ratio of 95% federal funds and 5% non-federal funds, and



RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That the Tompkins County Legislature hereby approves the above subject project,

RESOLVED, further, That the County’s 2019-2023 Capital Improvement Program be amended to include the construction of the replacement of Etna Lane (CR109) Bridge over Fall Creek at a total cost of $2,036,930, with an expected net local cost of $101,847 after receipt of grants and contributions,


RESOLVED, further, That the sum of $2,036,930 is hereby appropriated from HZ5125.59239.51.25 and made available to cover the cost of participation in the above phase(s) of the

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Project,


HQ Fund-Capital Reserves FundDecrease Fund Balance HQ30909000 - Capital Res. Unassigned Fund Balance $ 371,000Increase Expense Account HQ1698.54802 - Contribution to Construction $ 371,000

HZ Fund-Highway Fac & Projects FundIncrease Revenue Account HZ5125.45034.51.25 - Interfund (H) $ 371,000 Increase Expense Account HZ5125.59239.51.25 - Etna Lane Bridge $ 371,000





RESOLVED, further, That this resolution shall take effect immediately.SEQR ACTION: TYPE II-18

* * * * * * * * *

Resolution No. - Approve a Funding Agreement with New York State Department of Transportation (NYSDOT) for PIN 3756.53 - Replacement of Etna Lane Bridge (CR109) over Fall Creek (BIN 3314180), Town of Dryden (ID #8651)

Mr. Smith explained that this resolution will approve a funding agreement with New York State Department of Transportation (NYSDOT) and accept funding for the Etna Road Bridge project.

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RESULT: RECOMMENDED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Glenn Morey, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, a BridgeNY Project for the replacement of CR109 Etna Lane over Fall Creek (BIN 3314180) in the Town of Dryden, Tompkins County, P.I.N. 3756.53, (the Project) is eligible for funding under Title 23 U.S. Code, as amended, calls for the apportionment of the costs of such program to be borne at the ratio of 95% federal funds and 5% non-federal funds, and



RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Legislature hereby approves the above subject project,


RESOLVED, further, That the sum of $2,036,930 is hereby appropriated from Etna Lane Bridge - HZ5125.59239.51.25 and made available to cover the cost of participation in the above phase(s) of the Project,





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HQ Fund-Capital Reserves FundDecrease Fund Balance HQ30909000 - Capital Res. Unassigned Fund Balance $ 371,000Increase Expense Account HQ1698.54802 - Contribution to Construction $ 371,000

HZ Fund-Highway Fac & Projects FundIncrease Revenue Account HZ5125.45034.51.25 - Interfund (H) $ 371,000 Increase Expense Account HZ5125.59239.51.25 - Etna Lane Bridge $ 371,000

SEQR ACTION: TYPE II-18 * * * * * * * * *

Resolution No. - Approve Funding Agreement Between County of Tompkins and Town of Ulysses for PIN 3756.59 - Replacement of Cemetery Road Bridge Over Trumansburg Creek (BIN 3210360) (ID #8643)

Mr. Smith explained that Cemetery Road Bridge over Trumansburg Creek is a County bridge and this resolution is to approve a funding agreement with the Town of Ulysses for the County to provide the local share for the project in the amount of $49,093. The Town of Ulysses was granted Bridge NY funding for this project and the estimated total cost of the project is $981,850.

Ms. Koreman reported that the Town of Ulysses has approved their portion of the project but are concerned about what will happen if the project goes over the budgeted amount. Mr. Smith stated the County and Town are in agreement with a statement that has been included in the agreement to address that and explained how the costs are known ahead of time that allows for discussion to take place before the project moves forward.

Mr. Lane stated there will likely be similar resolutions for the bridge projects George and Freese Roads in the Town of Dryden.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Michael Lane, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the Town of Ulysses (Sponsor) has been awarded a BridgeNY Project in the amount of $981,850 for the replacement of Cemetery Road Bridge over Trumansburg Creek (BIN 3210360) in the Town of Ulysses, Tompkins County, P.I.N. 3756.59 (the Project), and

WHEREAS, the Project is eligible for funding under Title 23 U.S. Code, as amended, and calls for the apportionment of the costs of such program to be borne at the ratio of 95% federal funds and 5% non-federal funds, and

WHEREAS, the County and Sponsor cooperatively maintain bridges, and the maintenance responsibilities of the replacement structure do not change in accordance with State Highway Law, and

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WHEREAS, the Sponsor executed agreements with New York State Department of Transportation (NYSDOT) to design, let, and construct the Project, and advance the Project by making a commitment of 100% of the costs of the Project or portions thereof, and shall receive 95% reimbursement, and

WHEREAS, in accordance with past practice, typical cost sharing for the replacement of County bridges on local roads is 80% County and 20% Town, and for a similar $981,850 local project, cost shares would be 80% County ($785,480) and 20% Local ($196,370), and

WHEREAS, the BridgeNY funding program effectively reduces the bridge replacement cost to 5% of the funding, in the amount of $49,093 for significant capital savings,

WHEREAS, the Highway Department (D Fund) has an adequate unassigned fund balance to cover the estimated project 5% local share, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That the County Administrator be and hereby is authorized to execute an Agreement with Town of Ulysses to fund reconstruction of the bridge in the amount of $49,093 and to specify responsibilities for their continued cooperative maintenance,

RESOLVED, further, That the 2019-2023 Capital Program be amended to add the Cemetery Road Bridge Replacement Project and reflect a total project cost/funding contribution from Tompkins County of $49,093,

RESOLVED, further, That the Director of Finance is authorized to allocate $49,093 in fiscal year 2019 from the Highway Fund Balance to replacement of Cemetery Road Bridge Project Capital Account (HZ5127.59239.51.27) as follows:

HZ FUND - HIGHWAY FACILITIES AND PROJECTSIncrease Revenue Account: HZ5127.45034551.27 - Interfund (D)

$49,093Increase Expense Account: HZ5127.59239.51.27 - Replacement of Cemetery Road Bridge $49,093D FUND - COUNTY ROADIncrease Expense Account: D5110.54802 - Contribution to Construction $49,093


Approve No Build Option for CR115B – Brooktondale Road Slope Stabilization Project, Town of Caroline (ID #8646)

Mr. Smith spoke of the history and work involved in the past regarding the Brooktondale Slope Stabilization project. He explained there has not been significant changes to the area since improvements have been made the Highway Department is recommending not to make further slope stabilization improvements at this time. The Department will continue to observe the stability of the area and if significant changes occur future improvements can be made at a later date.

Mr. Klein inquired about the funding that was budgeted for this project. Mr. Smith stated approximately $495,000 would be returned to pay back the bond that was issued for this project.

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It was MOVED by Mr. McKenna, seconded by Mr. Morey, and unanimously adopted by voice vote, to authorize the Highway Department to return funds originally allocated for the Brooktondale Slope Stabilization project to the appropriate account to be used to pay back the bond issued for this project.

RESULT: COMPLETED

* * * * * * * * *

Highway Department UpdateMr. Smith provided updates on the following:

Freese Road Bridge Project - He stated Alternative 9 of the options established for the project was selected by the Town of Dryden. This option includes the trusses being placed back on a two-lane structure conventional bridge. The Town of Dryden will be required to maintain the trusses as they are considered an enhancement to the bridge.

Coddington Road Project - He explained that the contractor is on-sight working on a punch list of items and preparing for the final paving of the project. There will be a pre-paving meeting next week and the final paving will begin the week following that. The project should be completed within a month. He spoke of some misperceptions following the installation of a retaining wall and said once the final paving is completed and the road striping has been laid those misperceptions of the area should be cleared up.

Mr. Lane spoke of a fatal accident that took place on Livermore Road in Dryden and suggested Mr. Smith take a look at the intersection. He said there has been discussions with the Town of Dryden in the past and he suggested a traffic light be put where the road intersects with a State highway. He would like Mr. Smith to look at the road to see if he has any other suggestions that could be made to the Town.

Airport

Resolution No. - Authorizing Acceptance of a New York State Department of Transportation (NYSDOT) Grant/AIR99 Funding to Relocate Existing Fuel Farm - Ithaca Tompkins Regional Airport (Pending Committee action 5-16-19) (ID #8654)

Mr. Molino said a State grant in the amount of $50,000 has been awarded to move the fuel farm to a site where use can be shared between the County and Department of Transportation (DOT). A portion of the new fuel farm will be inside the Airport security fence and a portion will be located outside the fence. This resolution allows the County to accept the funds from the State and to utilize the proceeds from the sale of the land to DOT for the project.

Following an inquiry by Mr. Lane, Mr. Molino stated there would not be any clean-up issues related to moving the fuel farm because the fuel tanks are located above ground.

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RESULT: RECOMMENDED [UNANIMOUS]MOVER: Michael Lane, MemberSECONDER: Glenn Morey, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the County has received a grant offer from New York State Department of Transportation (NYSDOT)/AIR99 Funding in the amount of $1,500,000 to help finance the relocation of the Fuel Farm at the Ithaca Tompkins Regional Airport, and

WHEREAS, the budget for this project will be $1,900,000 and the financing is as follows:

NYSDOT/AIR99 Funds Account No. HT 5601.43592 $1,500,000Airport Fund Balance/Sale of land to NYSDOT Account No. HT 5601.45031 $ 400,000

, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the grant offer from NYSDOT in the amount of $1,500,000 be and hereby is accepted and that the County Administrator, or designee, is authorized to execute the required documents.SEQR ACTION: TYPE II-26

* * * * * * * * *

Transportation

Mr. Lane reported the Route 13 Study Committee is in the process of finalizing the selection of the engineering firm that will be used for the study.

Facilities

Resolution No. - Building Signage Update (ID #8667)

Mr. LeMaro provided a brief presentation that included some sample views of signage for the Governor Daniel D. Tompkins and Human Services Annex buildings. He will provide additional mounting options for the proposed signage and directions around the Governor Daniel D. Tompkins building at next month’s meeting.

Committee members were in agreement with the bicentennial logo as it was displayed on the sample for the Underground Railroad plaque.

Following discussion, Committee members made the following comments and suggestions regarding signage for the Governor Daniel D. Tompkins building:

"Governor" spelled out and not abbreviated be added to the name on the plaque; Tompkins County Legislature as printed on the sample should have the same size print as

other departments listed on the same sign; The sign containing directions should indicate it is for entrance to the building for all

departments housed in the building because the only public entrance for the building are the doors facing Dewitt Park;

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The outside signage should be consistent with the inside signage containing a building directory;

Committee members requested mock-up paper samples of the same size of the signs being proposed be available for the Legislature to review and provide further comments.

Mr. LeMaro will provide the mock-up samples as requested at the next meeting and will move forward with ordering the dedicatory plaques and the Underground Railroad plaque.

RESULT: COMPLETED

* * * * * * * * *

Facilities and Soil and Water Conservation Shared Storage FacilityMr. LeMaro stated he will be meeting with John Negley next week to discuss moving the project

forward. The location has been determined and the project should move along fairly quickly. Grant funds in the amount of $60,000 from New York State were received for the project.

Minutes Approval

April 10, 2019

RESULT: ACCEPTED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Daniel Klein, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

April 18, 2019

RESULT: ACCEPTED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Daniel Klein, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

Adjournment

The meeting adjourned at 1:56 p.m.

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Joint MeetingFacilities and Infrastructure Committee andBudget, Capital, and Personnel Committee

Special Meeting Minutes – Draft 6-19-19Tuesday, June 18, 2019 5:00 PM

Legislature Chambers

Attendance

Attendee Name Title StatusDavid McKenna Chair PresentAnne Koreman Vice Chair PresentGlenn Morey Member PresentMichael Lane Member PresentDaniel Klein Member PresentCatherine Covert Clerk of the Legislature PresentFernando de Aragon ITCTC Director PresentJason Molino County Administrator PresentArel LeMaro Facilities Director PresentMarcia Lynch Public Info. Officer, County Administration PresentRick Snyder Finance Director PresentLeslyn McBean-Clairborne Legislator Present

Guest: Paul Rossi, Board of Realtors

Call to Order

Mr. McKenna, Chair, called the meeting to order at 5:01 p.m.


There were no changes to the agenda.

Resolution

Resolution No. - Authorizing the Use of Contingency Funds to Support the Cost of the 2020 State Route 13 Corridor Study (ID #8690)

Mr. de Aragon said the contract is being prepared to select the consultant.

Mr. Lane said the purpose of the study is to look at Route 13 traffic from the Village of Dryden to Warren Road and to look at safety issues, access issues, multi-modal issues, mass transit buses, land use, etc.

In response to Mrs. McBean-Clairborne question about the 10% contingency, it was noted that is included in the amount being requested from contingency.

Mr. Morey also stated the contract is very specific to what the County wants.

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MinutesFacilities and Infrastructure Committee andBudget, Capital, and Personnel CommitteeTuesday, June 18, 2019

2

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Glenn Morey, MemberSECONDER: David McKenna, ChairAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the adopted 2019 Annual Budget included $200,000 that was placed in the Contingent Fund for the purpose of preparing “a traffic study focused on Route 13 from Dryden Village to Warren Road,” and

WHEREAS, on February 21, 2019, the Facilities and Infrastructure Committee authorized the Department of Planning and Sustainability (TCDPS) to proceed with the issuance of a Request for Proposals (RFP) and award of a contract for the 2020 State Route 13 Corridor Study, and

WHEREAS, the Department of Finance - Division of Purchasing duly issued the RFP for the 2020 State Route 13 Corridor Study on March 18, 2019, with responses due on April 22, 2019, and

WHEREAS, the TCDPS, in coordination with the Ithaca-Tompkins County Transportation Council (ITCTC) and the Route 13 Advisory Working Group, reviewed the submitted proposals, interviewed the top candidates, and is prepared to award the contract to Barton & Loguidice (B&L) of Liverpool, New York, as the lead consultant for the 2020 State Route 13 Corridor Study, and

WHEREAS, the cost of the contract with B&L would be $155,700, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That contingency funds be granted to TCDPS to support the cost of consultants to prepare the 2020 State Route 13 Corridor Study,

RESOLVED, further, That contingency funds be granted in an amount sufficient to implement the aforementioned contract and to execute change orders with total values not to exceed ten percent (10%) of the cost,

RESOLVED, further, That the Finance Director be and hereby is authorized to make the following budget adjustments:

FROM: A1990.54624 Contingent Fund - Project Grants $171,270TO: A8020.54442 Professional Services $171,270


Adjournment


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Facilities and Infrastructure CommitteeSpecial Meeting Minutes – Draft 6-19-19

Tuesday, June 18, 2019 4:45 PMLegislature Chambers

Attendance

Attendee Name Title StatusDavid McKenna Chair PresentAnne Koreman Vice Chair PresentGlenn Morey Member PresentMichael Lane Member PresentDaniel Klein Member PresentCatherine Covert Clerk of the Legislature PresentMichael Hall Airport Director PresentJason Molino County Administrator PresentMarcia Lynch Public Info. Officer, County Administration PresentFernando de Aragon ITCTC Director Present

Guest: Paul Rossi, Board of Realtors

Call to Order

Mr. McKenna, Chair, called the meeting to order at4:45 p.m.


It was MOVED by Mr. Lane, seconded by Mr. Morey, and unanimously adopted by voice vote, to add to the agenda the resolution entitled Authorizing the County Administrator to Enter in a Memorandum of Understanding with Cornell University and the Town of Ithaca to Realign Pleasant Grove Road and Cradit Farm Drive.

Resolutions

Resolution No. - Award of Bid - New 5,000 Square Foot General Aviation Customs Facility – Ithaca Tompkins Regional Airport (ID #8694)

There was only one bid received for this project and it was much higher than expected. This project is required to be completed by the end of the year and that resulted in this one bid being submitted and the high cost of it.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Daniel Klein, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the Finance Department advertised and received one (1) bid for the new 5,000 square foot General Aviation Customs Facility - Phase 3 of the Passenger Terminal Security Expansion Project from the following:

Streeter Associates, Inc. $5,234,000

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MinutesFacilities and Infrastructure CommitteeTuesday, June 18, 2019

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WHEREAS, the Airport's engineering consultants, C & S Companies of Syracuse, NY, have reviewed all bids and found the lowest responsible bidder is Streeter Associates, Inc., of Elmira, New York, with bid of $5,234,000, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the award of bid go to Streeter Associates, Inc., contingent upon approval and review by the County of Tompkins as well New York State Department of Transportation (NYSDOT) concurrence. The funding for this project will be from the Upstate Airport Initiative (UAI) Grant and a portion of the Airport Fund Balance,

RESOLVED, further, That the County Administrator be and hereby is authorized to execute a contract with Streeter Associates, Inc., of Elmira, New York,

RESOLVED, further, That the Finance Director be authorized to borrow monies if necessary, until reimbursement is received from the FAA and NYSDOT.SEQR ACTION: TYPE II-2

* * * * * * * * *

Resolution No. - Authorizing Award of Bid and Anticipated Receipt and Acceptance of Federal Aviation Administration (FAA) Grant for the Purchase of One Multi-Tasking Equipment (MTE) Snow Removal Equipment – Ithaca Tompkins Regional Airport (ID #8695)

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Anne Koreman, Vice ChairSECONDER: Daniel Klein, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the Finance Department advertised and received two (2) bids for a piece of Snow Removal Equipment (Multi-Tasking Equipment) from the following:

Tracey Road Equipment, Inc. $815,526.00M-B Companies, Inc. $812,772.57

, and

WHEREAS, the Airport's engineering consultants, C & S Companies of Syracuse, NY, have reviewed both bids and found the lowest responsible bidder is Tracey Road Equipment, Inc., of East Syracuse, New York, with a base bid and AIP Eligible add-on's totaling $815,526.00, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the base bid plus all AIP Eligible add-on’s be awarded to Tracey Road Equipment, Inc., contingent upon receipt and acceptance of federal funding - not to exceed $742,896 from the Federal Aviation Administration AIP Grant (90%), New York State Department of Transportation (NYSDOT) (5%) - $41,272, and Airport/Passenger Facility Charges - PFC’s (5%) - $41,272, for a total amount of $825,440, which includes engineering and administrative costs,

RESOLVED, further, That the County Administrator be and hereby is authorized to execute a

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contract with Tracey Road Equipment, Inc., of East Syracuse, New York,

RESOLVED, further, That the anticipated grant offer from the FAA not to exceed $742,896 be and hereby is accepted and that the County Administrator is authorized to execute the required documents,


* * * * * * * * *

Resolution No. - Authorizing Award of Bid and Anticipated Receipt and Acceptance of a Federal Aviation Administration (FAA) Grant for the Rehabilitation of Taxiways A & C Phase 1 Construction - Ithaca Tompkins Regional Airport (ID #8696)

It was noted that the lowest bid received did not comply with procurement requirements of the County and therefore the bid is being awarded to the next responsible bidder.

In response to Mr. Klein’s question about the two taxiways, Mr. Hall said this will improvement the two taxiways and enhance safety. These are the taxiways, not the runway.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Michael Lane, MemberSECONDER: Anne Koreman, Vice ChairAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, the Finance Department advertised and received three (3) bids for Taxiways A & C Rehabilitation from the following:

Suit-Kote Corporation $740,987.50L&T Construction $779,457.00Seneca Stone Corporation $589,775.00

, andWHEREAS, the Airport's engineering consultants, C & S Companies of Syracuse, New York,

along with Tompkins County have reviewed the bids, and after consultation with the Federal Aviation Administration (FAA) determined that Suit-Kote Corporation is the lowest responsible bidder, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the base bid be awarded to Suit-Kote Corporation of Cortland, New York, contingent upon receipt and acceptance of federal funding - not to exceed $808,548.00 from the FAA Airport Improvement Program Grant - 90% Federal, 5% New York State Department of Transportation (NYSDOT) - $44,919.50, and 5% Airport Funds/Passenger Facility Charges - (PFC’s) - $44,919.50, for a total amount of $898,387.00, which includes engineering and administrative costs,

RESOLVED, further, That the County Administrator be and hereby is authorized to execute a

contract with Suit-Kote Corporation, Cortland, NY, with a bid of $740,987.50,

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RESOLVED, further, That the anticipated grant offer from the FAA not to exceed $808,548.00 be and hereby is accepted and that the County Administrator is authorized to execute the required documents,


* * * * * * * * *

Resolution No. - Authorizing the County Administrator to Enter in a Memorandum of Understanding with Cornell University and the Town of Ithaca to Realign Pleasant Grove Road and Cradit Farm Drive (ID #8701)

Ms. Molino commented this is part of the North Campus improvement project and the County Attorney and Highway Director have been involved.

RESULT: RECOMMENDED [UNANIMOUS]MOVER: Glenn Morey, MemberSECONDER: Daniel Klein, MemberAYES: McKenna, Koreman, Morey, Lane, Klein

WHEREAS, Cornell University is planning new residential facilities on North Campus, which will require approvals from the Town of Ithaca before constructing, and

WHEREAS, Pleasant Grove Road (a County road) intersects with Cradit Farm Drive (a Cornell Road) in the area, and

WHEREAS, Cornell proposes to realign both Pleasant Grove Road and Cradit Farm Drive at its expense to improve access to the Cornell campus, and

WHEREAS, the County supports the proposed realignment as it will improve the County road and enhance safe passage of vehicles and pedestrians, and

WHEREAS, final details of the road improvement project including County approval of the road design and construction will be defined in a further memorandum of understanding and no work will commence until all such details are agreed upon, now therefore be it

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator is authorized to enter into a Memorandum of Understanding with Cornell University and the Town of Ithaca to realign Pleasant Grove Road and Cradit Farm Drive. SEAR ACTION: TYPE II-26

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Adjournment


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DOC ID: 8707

BDGT ADJ. & TRANSFERS (INFO. ONLY) NO.

(ID # 8707)

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BDGT ADJ. & TRANSFERS (INFO. ONLY) NO.

(ID # 8749)

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