agenda for council meeting - mid murray council · cr moved that the minutes of the council meeting...

. 10/3/2009

MID MURRAY COUNCIL

AGENDA

MONTHLY COUNCIL MEETING HELD ON TUESDAY, 10 MARCH, 2009 IN THE COUNCIL CHAMBER, MAIN STREET, CAMBRAI

COMMENCING AT 9-30 AM

1. PRESENT

2. COMMENCEMENT AND WELCOME A M The Mayor declared the meeting open and welcomed all present.

3. APOLOGY Cr moved that the apology be received. Seconded Cr

4. CONFIRMATION OF PREVIOUS MINUTES (Page 11005 & Confidential Minutes Page 374 – 9/2/2009) Cr moved that the Minutes of the Council Meeting held on the 9 February 2009 be taken as read and confirmed. Seconded Cr

5. BUSINESS DEFERRED 6. MINUTES FROM COMMITTEES

6.1 MANNUM LEISURE CENTRE MANAGEMENT COMMITTEE

Nil.

. 10/3/2009

6.2 MANNUM CARAVAN PARK COMMITTEE Cr moved that the Minutes of the Mannum Caravan Park Committee meeting held on the 16 February 2009, be received. Seconded Cr Cr moved that the following recommendations from the meeting of the Mannum Caravan Park Committee held on the 16 February 2009, be adopted by Council -

Annual Site Licence Transfers: 11053/6 Mrs Mead moved that it be recommended to Council that approval be granted for the following annual site licence transfers; Site S29 from C & P Van Der Eerden to P & A Gardner Site S8 from T & J Battersby to A & S Palma Site S2 from P Collaton to W & J Leonard Site S63 from C & K Kellog to RJ & P Hendrie Seconded Cr Morrissey. CARRIED. M & T Monopoli: 11054/1 Cr Taylor moved that it be recommended to Council that M & T Monopoli be advised that if they relocate within the Park to a site within Area ‘A’, being the preferred annual site licence area, the Park will assist the relocation by a payment of $1,000-00 towards their relocation costs and they will retain the right to have the toilet in their solid annex connected to the Park’s sewerage system and that each application for assistance to relocate to Area ‘A’ within the Park be considered on a case by case basis. Seconded Mrs Mead. CARRIED. Draft Strategic Plan 2008 – 2013: 11054/2 Mrs Mead moved that subject to the Council’s Vision and Mission Statement being updated to the Council’s recently adopted statements, that it be recommended to Council that the Mannum Caravan Park Draft Strategic Plan 2008 – 2013 be adopted. Seconded Mrs Mead. CARRIED. Lawrie Lock – Cabin S3: 11058/2 Mrs Mead moved that it be recommended to Council that an offer of $32,000-00 be made to Lawrie Lock for the purchase of his Island Star Deluxe cabin located on Site S3 in the Mannum Caravan Park. Seconded Cr Yeates. CARRIED.

Seconded Cr

. 10/3/2009

6.3 MID MURRAY STED SCHEME MAINTENANCE COMMITTEE

Nil.

6.4 MID MURRAY COUNCIL BUILDING FIRE SAFETY COMMITTEE

Nil.

6.5 MID MURRAY COUNCIL OCCUPATIONAL HEALTH, SAFETY AND WELFARE COMMITTEE Cr moved that the Minutes of the Mid Murray Council Occupational Health, Safety and Welfare Committee meeting held on the 10 December 2008, be received. Seconded Cr

6.6 MID MURRAY AND KAROONDA EAST MURRAY DISTRICT COUNCILS PLANT COMMITTEE Nil.

. 10/3/2009

6.7 MANNUM DRY ZONE WORKING GROUP

Cr moved that the Minutes of the Mannum Dry Zone Working Group meeting held on the 16 February 2009, be received. Seconded Cr

6.8 MID MURRAY COUNCIL DISABILITY ACCESS REVIEW WORKING

PARTY Nil.

. 10/3/2009

6.9 MID MURRAY COUNCIL DEVELOPMENT ASSESSMENT PANEL Cr moved that the Minutes of the Mid Murray Council Development Assessment Panel meeting held on the 23 February 2009, be received. Seconded Cr

6.10 BLANCHETOWN RURAL TRANSACTION CENTRE COMMITTEE Nil.

. 10/3/2009

6.11 TRURO PROJECTS ADVISORY COMMITTEE

Cr moved that the Minutes of the Truro Projects Advisory Committee meeting held on the 11 February 2009, be received. Seconded Cr

6.12 MANNUM AND CAMBRAI YOUTH ADVISORY COMMITTEE Nil.

. 10/3/2009

6.13 MANNUM DOCK MUSEUM BOARD

Cr moved that the Minutes of the Mannum Dock Museum Board meeting held on the 24 February 2009, be received. Seconded Cr

. 10/3/2009

6.14 MORGAN MUSEUM BOARD Cr moved that the Minutes of the Mid Murray Council Morgan Museum Board meeting held on the 17 February 2009, be received. Seconded Cr

. 10/3/2009

6.15 SWAN REACH COMMUNITY HEALTH CENTRE COMMITTEE Cr moved that the Minutes of the Mid Murray Council Swan Reach Community Health Centre Committee meeting held on the 6 February 2009, be received. Seconded Cr

6.16 MID MURRAY COUNCIL RESERVES MANAGEMENT WORKING GROUP

Nil.

. 10/3/2009

6.17 MID MURRAY COUNCIL AUDIT COMMITTEE

Cr moved that the Minutes of the Mid Murray Council Audit Committee meeting held on the 6 February 2009, be received. Seconded Cr

6.18 MID MURRAY COUNCIL DROUGHT LIAISON WORKING PARTY Nil.

6.19 MID MURRAY COUNCIL WASTE MANAGEMENT ADVISORY COMMITTEE

Nil.

6.20 BLANCHETOWN HEALTH AND AGED CARE COMMITTEE Nil.

6.21 PLANNING POLICY WORK GROUP Nil.

6.22 COLLIER PARK MANAGEMENT COMMITTEE

Nil.

. 10/3/2009

6.23 MORGAN/CADELL COMMUNITY TRANSPORT COMMITTEE

Cr moved that the Minutes of the Morgan/Cadell Community Transport Committee meeting held on the 10 February 2009, be received. Seconded Cr

. 10/3/2009

7. MAYOR’S REPORT

Cr moved that the report be received. Seconded Cr Activity Thursday 12th February I chaired the Region 3 Fire Prevention Committee Meeting held at Loxton. The Meeting commenced with a minutes silence for the victims and fire fighters involved in the Victorian tragedy. Other agenda items included Harvest Code of Practice, Native Vegetation Code, River Corridor Management Plan, and Community Education. At the conclusion of the meeting an inspection of some high risk areas around Loxton was very informative and highlighted the limited powers that Councils have in directing landowners to minimize fire risk, especially outside of town boundaries. Friday 13th February I deputized for our Chief Executive Officer in attending the Murraylands Dry Dock Steering Committee Meeting held on the Murray Princess. After receiving a report from the consultants it was decided to nominate the site adjacent to Ron Greenings as the preferred site and to obtain engineering design to a level appropriate to be able to lodge an application for funding. An indicative cost for this is around $10,000 which the Committee does not have but could come from Council and the Murraylands Regional Development Board as a loan to be recouped as part of the Project Grant if the application is successful. The Committee feels that Council should be the lead agency in the project as the preferred site is on Crown Land that could be placed under our care and control. I gave an undertaking to obtain the views of Council at the March Meeting and a presentation to Council at the April Meeting could be made when Engineering quotes have been obtained. Wednesday 18th February I attended the Open Day held by the Mental Health Activity & Learning Centre in Mannum to change their name to “The Hall, Open Doors Open Mind“. The function was well attended and some of the participants spoke of the benefits they had received by using the Centre. Although The Hall is Mannum based it has considerable support from across the Murraylands. Monday 23rd February A farewell function for David Altman was held in the foyer of the Local Govt. Centre at Murray Bridge. Around 200 people attended to pay tribute to David’s service to the Rural City of Murray Bridge where he served as the Chief Executive Officer for 5 years. He is starting his own Planning Consultant business which will be based in Murray Bridge.

. 10/3/2009

7. MAYOR’S REPORT CONT’D Tuesday 24th February I attended a function to celebrate the start of works at the new Mannum Supermarket site. The Site Manager spoke of several initiatives to reuse rain and storm water on the site and the expectation of the opening in the later part of this year. In the afternoon the Mannum Waters Council Working Party met at the Mannum Office. The Council members of the group met with our legal advisor to prepare a draft Development Deed which when completed to our satisfaction will be forwarded to Tallwood for their consideration. When Tallwood representatives joined the meeting we were briefed on the status of the reserve matters that have to be satisfied before construction can commence. Tallwood will be offering advance sales in a few months time. In the evening I attended a Men Only Dinner at the Mannum Club. The function was sponsored by SA Drought Relief Funds and run through “The Hall” to minimize stress in men that are under pressure because of the drought and economic hardship. About 15 local men attended and enjoyed the presentation but there seemed to me to be a lack of operating farmers for which the program has been designed. Thursday 26th February I attended the Lower River Murray Drought Reference Group Meeting held at Murray Bridge. Due to dry and extremely hot conditions in January and February inflows to the southern basin have reverted to near record low levels combined with evaporation higher than normal the resource has been tracking at near the worst case scenario. Widely publicized bank slumping is becoming a huge problem in the reaches below our Council area and has led to all Councils conducting a safety audit of all public areas that are seen to be at risk. The Management of the Goolwa Channel, Finnis River, and Currency Creek Project was deferred to a future date when Andrew Beal will be present to answer questions. Friday 27th February Region 6 of the Murray Darling Assn. met at the Local Govt. Centre at Murray Bridge with only nine members present. Agenda items included Waterproofing Adelaide, Climate Change, Drought as it concerns the Lower Murray & Lakes and a comprehensive Chairman’s Report. In the evening my wife and I attended the Mannum Show Society Dinner held at the Showgrounds. Tuesday 3rd March I met with members of the Swan Reach Progress Assn. in my Mannum Office to discuss their plans for upgrading the Swan Reach Hall.

. 10/3/2009

7. MAYOR’S REPORT CONT’D Wednesday 4th March The Manager of Environmental Services, Cr. Milson, and I met with representatives of the Walker Flat Hall Committee to discuss matters relating to the fence application which will be before the Development Assessment Commission for decision. Saturday 7th March I had the privilege of officially opening the Mannum Show and the dedication of the Murray Schache Pavilion. Other Matters Over recent times I have had to deal with a few complaints against Councillors by ratepayers. While most of them have had very little substance I thought it might be an appropriate time to re read the “Code of Conduct for Elected Members” that we all signed at the start of the current Council term. A copy is provided as an attachment. Ian R Mann OAM MAYOR

. 10/3/2009

8. ELECTED MEMBERS’ REPORTS

A report of Elected Members’ Reports received is attached. Cr moved that the elected members’ reports be received. Seconded Cr

9. QUESTIONS WITHOUT NOTICE – COUNCILLORS Rules per Regulations - Questions and replies are not entered in the minute book unless

expressly required by resolution. No debate shall be allowed on any question or the reply to any

question. If required by the Mayor, such questions shall be put in writing. The Mayor may direct that a reply be given at the meeting.

10. QUESTIONS WITH NOTICE – COUNCILLORS Rules per Regulations –

These questions must be in writing and given to the Chief Executive Officer five (5) clear days prior to the meeting.

Chief Executive Officer shall place these items in the agenda. They shall be answered by the Mayor at the meeting.

Questions and replies shall be entered into the minute book.

11. NOTICES OF MOTION

The Chief Executive Officer reported that in accordance with the Local Government (Proceedings of Council) regulations, Cr Milsom had given notice that he intends to move the following motion. Boat Ramps at Kroehns Landing and Caurnamont “That the boat ramps at Kroehns Landing and Caurnamont be added to the list of ramps that will receive concrete mattresses at an estimated cost of $4000 each.” Explanation We have been told that there are 43 shacks at Kroehns Landing and that 30 have boats. So keeping this ramp open will make a lot of ratepayers happy. With regard to Caurnamont, members are aware that both Caurnamont and Purnong have been closed for several years and it is important that we get one of them operational. The concrete mattress is the answer in both cases.

. 10/3/2009

11. NOTICES OF MOTION CONT’D

The Chief Executive Officer reported that in accordance with the Local Government (Proceedings of Council) regulations, Cr Morrissey had given notice that he intends to move the following motion. Sealing works – East Front Road “That the Works Manager prepare a costing for the sealing of the remaining 900 metres of the East Front Road from the Stephen’s property to the bottom of Ahlberg Hill and that this amount be included in the 2009/2010 budget considerations.” The Chief Executive Officer reported that in accordance with the Local Government (Proceedings of Council) regulations, Cr Yeates had given notice that she intends to move the following motion. River Lane, Mannum “That a survey of River Lane property owners be conducted to seek comments relating to improving their road, incorporating areas for parking and constructing a footpath from the southern end of Mary Ann Reserve to Johnson or Port Mannum Hill with the prospects of making River Lane a one-way road.”

Note: There was a study conducted in 1991, by Engineers Lange, Dames

& Campbell Australia Pty Ltd. A copy of the report is available.

Reasons: The road generally is in poor condition and in need of upgrade. There is an increase of traffic particularly in the busy holiday period,

especially tourists travelling to the houseboats businesses and holiday homes. Thereby increasing the danger to residents/tourists who wish to walk along River Lane.

To avoid illegal parking along River Lane and Mary Ann Reserve particularly with boat trailers in the busy times.

Kerbing and Stormwater control is virtually non-existent. To incorporate into the plan that is been submitted with the Mannum

Waters project walking trail, that I believe commences at the end of River Lane, pedestrians would then have access to use a path that travels from Randell Street right through to past the Marina, great for promoting activity for the community and for tourism!

. 10/3/2009

12. DEPUTATIONS

Representation Review Options Paper The Mayor reported that Craig Rowe from CL Rowe & Associates Pty Ltd will attend the meeting at 1-00 p m to present the representation review options paper. The following guidance was conveyed to Craig Rowe and Associates to assist in the preparation of the representation review options paper as per the resolution at the February meeting - Council favours: practical consideration of the affects of the proposed legislation

changes and the expected affects on elected member/voter ratios retention of 5 wards retention of 11 Councillors retention of the position of Mayor retention of the Mayor being elected at large retention of the existing ward names Representatives from Department of Transport, Energy and Infrastructure The Mayor reported that Jon Whelan, Regional Manager, Clive Blanchard, Mechanical Project Officer and David Hutton, Contract Supervisor Ferry Operations, Department of Transport, Energy and Infrastructure will attend the meeting at 1-30 p m to provide an update on the current situation regarding ferries in the Mid Murray Council area.

. 10/3/2009

13. PETITIONS 13.1 Petition advising of the condition of Murraylands Road, Swan Reach.

The petition states: “We wish to bring to the notice of the Council that the road into Punyelroo is extremely bad to the degree that we are loathe to bring cars, caravan and boats over it. It needs urgent attention as it can only deteriorate further making entrance to properties almost impossible without damaging the vehicle, caravan, boat, trailer etc.” The petition contains 203 signatures, including the author of the accompanying letter. A copy of the petition and the covering letter is attached. Cr moved that the petition be received. Seconded Cr Refer item 14.1.5 of the Works Manager’s Report.

13.2 Petition supporting the Skate/BMX Park to be located at the Mannum

Leisure Centre Site. The Petition states – “Support for the Mannum Skate/BMX Park to be

located at Mannum Leisure Centre Central location, close to housing & facilities, new shopping centre Security – in public view, police station nearby Safety – public phone and access to help”

The petition contains 137 signatures. A copy of the petition is attached. Cr moved that the petition be received. Seconded Cr Refer item 14.4.4 of the Chief Executive Officer’s Report.

14. REPORTS BY OFFICERS

. 10/3/2009

14.1 WORKS MANAGER’S REPORT Cr moved that the report be received. Seconded Cr 14.1.1 Works Construction Program

Strategic Plan Reference Infrastructure, Asset & Facility Management Goal 4.1.2 Update of Works Construction Program has been prepared. A copy of the monthly update is attached.

14.1.2 Works Correspondence for Information

Strategic Plan Reference Community Goal 2.1.5 Summary of correspondence replied to during the period between Council meetings for February 2009/March 2009 has been prepared. A copy of the list had been forwarded to all members. For members’ information.

14.1.3 Morgan Causeway

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 Longitudinal cracks were observed on the causeway before Christmas 2008, these have been closely monitored. A fortnight ago it was necessary to put signs on the road as the cracks and the inundations were a traffic hazard. This is due to the dry conditions of the Morgan Lagoon, these lagoons have never ever been as dry for so long. The clay has opened up which has allowed the sand that was used as fill to seep into the cracks like an egg timer. The solution now is to compact the causeway using an impact roller ($6,000.00/day), then place 400-600 mm of rubble back on top, compacted in 150 mm layers. The causeway would need to be left unsealed until 2010 to enable monitoring for any further movements. An allowance of $24,000.00 for sealing this section (approximately 600-700 meters) of the Morgan/Cadell Road should be included in the 2009/2010 budget for consideration.

Recommendation: Moved ___________________ Seconded _______________ that the causeway be ripped up, compacted and left for twelve months to monitor the surface and that $24,000.00 for sealing the surface be included in the 2009/2010 budget for consideration.

. 10/3/2009

14.1 WORKS MANAGER’S REPORT CONT’D 14.1.4 Rural Addressing – Naming of Private Roads

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 The, to be introduced, Rural Addressing Policy requires that all roads need to be named prior to its implementation, this includes roads not owned by Council e.g. shack roads etc. Enclosed is an Atlas and disk of all the private roads that have been identified in Mid Murray Council area that require road names. The Works Department has assigned names to these roads as a starting point, it is then suggested that these maps are made available to the public for the public consultation process to commence. The consultation process will be via adverts in the local papers and a notice included with the 2009/2010 rate notice mail out in August. Maps will be available at each office and on Council’s website. For members’ discussion and consideration.

14.1.5 Punyelroo Road

Strategic Plan Reference Infrastructure, Asset and Facility Management

Goal 4.0

There has been concern regarding the condition of the Punyelroo Road, and requests for it to be sealed. The information below clarifies that the volume does not fall within the guidelines for it to be sealed. 14/01/2003 to 05/03/2003 FFF of .08

17/12/2003 to 02/02/2004 9351 units 195 units/day at the intersection of Murraylands Road (FFF 0.84) 5035 units105 units/day near the Caravan Park (FFF of 0.58) 6644 units 138 units/day South Punyelroo (FFF of 0.82)

Murraylands Road at the Swan Reach turn off (south side) Tuesday, August 08, 2006 => Monday, August 21, 2006 80 Units 6 units/day

Murraylands Road at the Swan Reach turn off (south side) Tuesday, April 08, 2008 => Monday, April 21, 2008 591 units 42 units/day

To achieve a FFF>1 you need 250 cars/day or axle equivalent.

. 10/3/2009

14.1 WORKS MANAGER’S REPORT CONT’D 14.1.5 Punyelroo Road Cont’d

Punyelroo Road is typical of most shack roads, very low traffic counts are recorded except in peak periods these being mainly school holidays, Easter and the long weekend in October, average traffic for the whole year the FFF factor would be well below 0.3.

This road is on the Construction Program scheduled to commence in April/June quarter. Refer item 14.1.1.

14.1.6 Correspondence – L Nuske

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0

Requesting that the Rotunda at Mary Ann Reserve be freshened up with a coat of paint for an up-coming event.

A copy of the letter is attached.

Recommendation: Moved __________________ Seconded _________________ that the cost of re-painting the Rotunda at Mary Ann Reserve be placed on the 2009/2010 budget for consideration.

14.1.7 Correspondence – Swan Reach Area School


Raising concerns about the condition of the Murraylands Road between Punyelroo corner and the Swan Reach to Sedan Road.


Note: The road is on the Construction Program to commence in the April 2009 to June 2009 Quarter, refer item 14.1.1.

For members’ information.

. 10/3/2009

14.1 WORKS MANAGER’S REPORT CONT’D 14.1.8 Correspondence – Nettica Pork Farms Pty Ltd


Requesting that consideration be given to upgrading of the Bower Boundary Road due to the increased volume of traffic.


Note: A traffic counter has been placed on this road to ascertain its usage i.e. vehicle type, speed and volume.

For members’ consideration.

14.1.9 Correspondence – Darryl Rebbeck

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 Requesting on behalf of Caurnamont Shack Owners Association that Council consider the installation of concrete mattresses as planned for other sites to enable the boat ramp to be used by 4WD vehicles. A copy of the letter is attached.

JP Fry WORKS MANAGER

. 10/3/2009

14.2 ENVIRONMENTAL SERVICES REPORT Cr moved that the report be received. Seconded Cr 14.2.1 SA Murray Darling Basin Natural Resources Management Board Draft Willow Management Plan Review Strategic Plan Reference Natural and Built Environment Goal 1.0 Strategy 1.7 Reporting Officer: Kelvin Goldstone

The SA Murray Darling Basin Natural Resources Management Board through its Senior Officer John Garvie is seeking comment on the attached Draft Willow Management Plan. A submission can be prepared and forwarded incorporating any comments/issues raised at the meeting. For consideration.

. 10/3/2009

14.2 ENVIRONMENTAL SERVICES REPORT CONT’D

14.2.2 SA Murray Darling Basin Natural Resources Management Board Marne Saunders Water Allocation Plan Strategic Plan Reference Natural and Built Environment Goal 1.0 Reporting Officer: Kelvin Goldstone

Comments are currently being sought on the Draft Marne Saunders Water Allocation Plan. The Draft Plan and associated documentation is available online at www.samdbnrm.sa.gov.au. A copy is also available at the Council office. Council can opt to submit formal comment on the Plan, (cut off date 6 April 2009), or alternatively recognise Cr Bormann’s ongoing involvement through her NRM Group and Marne/Saunders/North Rhine Catchment Group appointments. For discussion.

http://www.samdbnrm.sa.gov.au/

. 10/3/2009


14.2.3 Christian Reserve Toilet Block Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 Strategy 4.3 Reporting Officer: Kelvin Goldstone

The following is an excerpt from the minutes of the February 2009 Council meeting:-

The Environmental Services Manager reported that after public consultation concerning the removal of the toilet block at Christian Reserve, no submissions had been received. 11015/5 Cr Myers moved that Council endorse the removal of the toilet block at Christian Reserve. Seconded Cr Sayers. Amendment: 11015/6 Cr Burgess moved that additional public consultation take place concerning the proposed removal of the toilet block at Christian Reserve. Seconded Cr Schultz. The Amendment was put and was Carried. The Amendment became the motion which was Carried.

In accordance with the resolution of Council notices were placed in the Cambrai General Store, Cambrai Council Office notice board, Walker Flat General Store and Walker Flat Riverfront Store. This, in addition to notification in The Leader newspaper, resulted in two responses being received. Copies of which are attached. Recommendation: Moved ____________________ Seconded _____________________ that in accordance with Council’s Public Toilet Management Programme previously endorsed by Council, the toilet block at John S Christian Reserve, Black Hill be removed.

. 10/3/2009


14.2.4 Truro Stormwater Management Plan – NRM Funding Strategic Plan Reference Natural and Built Environment Goal 1.0 Reporting Officer: Kelvin Goldstone

Following on from the report to the January 2009 meeting which advised members of funding being obtained from the Stormwater Management Authority for the preparation of a Stormwater Management Plan for Truro, advice has subsequently been received from the SA Murray Darling Basin NRM Board confirming funding of $10,000 towards the project. The additional funding brings the total amount available for the project to $50,000. A project brief is currently being prepared leading to the appointment of consultants hopefully in March/April of this year. For information.

. 10/3/2009


14.2.5 Policies – Outdoor Dining and Display of Goods on Council Footpaths

Strategic Plan Reference Natural and Built Environment Goal 1.0 Reporting Officer: Kelvin Goldstone

The attached draft policies were endorsed at the January meeting as being suitable for public consultation purposes. At the conclusion of the public notification process one submission was received and is attached. Council needs to give consideration to the formal adoption, in current or amended form, of both policies. For consideration.

. 10/3/2009


14.2.6 Terms of Reference – Development Assessment Panel Reporting Officer: Kelvin Goldstone

Under Section 56A of the Development Act, procedures to be observed in relation to the conduct of a Development Assessment Panel are to be determined by the Development Assessment Panel, this was the responsibility of Council prior to the introduction of Section 56A of the Act. The original Terms of Reference endorsed by Council in June 2005 have been reviewed and updated, incorporating amongst other things:- changes to reference legislation; inclusion of reference to delegated functions; clarification of meeting procedures and the attachment of relevant

referenced material including the Ministerial Code of Conduct and the Local Government (Procedures at Meetings) Regulations 2000.

The updated document has been vetted by Council’s Solicitors. The attached amended version of the Terms of Reference for Council’s Development Assessment Panel was adopted at a meeting of the Development Assessment Panel held on Monday, 23 February 2009. For information.

. 10/3/2009


14.2.7 Tritan Corporation Pty Ltd - Sanctuary on Mannum Road Names Strategic Plan Reference Natural and Built Environment Goal 1.0 Reporting Officer: Geoff Parsons

The attached correspondence from the developers of Sanctuary on Mannum seeks Council approval for proposed street names. It should be noted that the internal road for the Retirement Village (proposed to be Sanctuary Drive) will be a private road and accordingly the road name is not subject to Council Approval (it is for information only). Council staff did however bring to the attention of the developer that a road name was required for the road which would intersect with North Terrace between proposed allotments 58 and 59 (refer attached plan). This road will link directly with Edward Street and accordingly the developer wishes to retain that name. The street names of Edward Street and Ellie Court are supported by Council’s planning staff. Recommendation: Moved ____________________ Seconded _____________________ that Council endorse the proposed street names (Edward Street and Ellie Court) within the second stage of the Sanctuary of Mannum Retirement Village development. Kelvin Goldstone MANAGER, ENVIRONMENTAL SERVICES

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT Cr moved that the report be received. Seconded Cr 14.3.1 Financial Report

14.3.1.1 Bank Reconciliation Statement as at 28 February 2009

Strategic Plan Reference Finance & Administration Goal 6 The Bank Reconciliation Statement as at the above date is attached. Recommendation: Moved ________________ Seconded ________________ that the bank reconciliation statement as at 28 February 2009 of $3,110,568.04 credit be received.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.2 Correspondence – Nildottie Tennis Club

Strategic Plan Reference Community Goal 2.0

Seeking financial assistance from Council towards the resurfacing and installation of lighting at the Nildottie tennis courts. Enclosing quotes for the resurfacing and installation of lighting.

A copy of the letters and quotes are attached. Note: Contact was made with the Club upon receipt of the first letter asking the Club to obtain quotes for the work. The quotes have now been received. The Club has not as yet investigated other funding sources. A member of the Club will be attending the Grant Writing Shop on 4 March at Mannum. For discussion.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.3 Road Closure for Morgan & District Lions Club Easter Bazaar and

Paddy’s Market

Strategic Plan Reference Community Strategy 2.2.4 The Morgan & District Lions Club seeks Council approval for the closure of the following street on Saturday 11 April 2009 to enable the Morgan Lions Easter Bazaar and Paddy’s Market to be held on Railway Terrace, Morgan.

Railway Terrace from High Street to Eighth Street, Morgan, be closed to all vehicular traffic other than vehicles associated with the Morgan Lions Easter Bazaar and Paddy’s Market from 7-30 am until 2-00 pm on Saturday 11 April 2009.

In accordance with the provisions of Section 33 of the Road Traffic Act Council is responsible for declaring the event and making an order for exemptions from some of the Australian Road Rules. Recommendation: Moved __________________ Seconded __________________ (1) that approval be granted to enable the Morgan & District Lions

Club Easter Bazaar and Paddy’s Market to be held on Saturday 11 April 2009 on portion of Railway Terrace, subject to the general conditions applicable to the Council's Special Event Permit.

(2) that pursuant to section 33(1) of the Road Traffic Act 1961, Council declares that the event described below ("Event") that is to take place on the road described below ("Road") is an event to which section 33 of the Road Traffic Act 1961 applies; and pursuant to section 33(1)(a) of the Road Traffic Act 1961, makes an order directing that the road on which the Event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period commencing at 7-30 am until 2-00 pm on Saturday 11 April 2009. Road: Railway Terrace from High Street to Eighth Street. Event: Morgan Lions Easter Bazaar and Paddy’s Market

(3) that pursuant to section 33(1)(b) of the Road Traffic Act, 1961

Council makes an order directing that persons taking part in the Event be exempted, in relation to the road, from the duty to observe the Australian Road Rules specified below and attaching to the exemption.

Australian Road Rules Exemptions Rule 230: Crossing a road - general Rule 238: Pedestrians travelling along a road; (except in or on a wheeled recreational device or toy).

(4) that Council employees be authorised to erect the necessary road signs and barricades.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.4 Full Cost Attribution for STED Systems

Strategic Plan Reference Finance and Administration Goal 6.0 Council has asked for a report as to why Council does not recover the full management and administrative costs from the properties that are part of Effluent Drainage Schemes. Under normal circumstances Council would recover management and administrative costs through Full Cost Attribution charges. Council has been subsidising these schemes through general rates. In the 1990’s owners of Crown Lease shack sites were keen to have schemes installed so that they could freehold their properties. The freeholding process required them to bear the full costs of the schemes. Council’s contribution has been to meet the ongoing administrative and management costs of the schemes. Effluent Drainage Schemes are considered to be a stand alone service, those that use the service pay the full costs. The Local Government Association has been advising Councils for some years that we need to manage our schemes better by ensuring that the full costs are charged to the users of the Schemes. They also encourage the build up of reserve funds in order to replace the schemes. In other Council areas some schemes are nearing the end of their useful life and need replacement, with many of those Councils having no funds or insufficient funds put aside to replace them. Whilst it could be argued that Council has had a significant increase in income from increases in property values due to development that has been permitted to occur since the effluent schemes have been installed, the following points are raised:

Council staff costs have increased considerably in the building, planning and health areas as a direct result of the additional development. These costs are not being met by the schemes.

There is a need to compare State Government run Sewerage Schemes to Council operated Effluent & Sewerage Schemes. The State Government does not take into account the affect of any increase in property values when they set their Sewerage Rates. The State Government does recover their full management and administrative costs from properties adjoining their schemes.

State Government Sewerage Rates appear on SA Water Rates Accounts. It is noted that their sewerage rates compare favourably with Mid Murray Council maintenance charges. The State Government generally does not differentiate between different schemes with pricing, there is one price for the whole state, no matter where you live.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.4 Full Cost Attribution for STED Systems Cont’d

It should also be considerably cheaper per connection for them to maintain larger schemes than it is for us supply many small schemes separated by distance. An example of State Government Charges appears in Councils Annual Business Plan on page 27. This reports that the State Government’s SA Water Department charge 0.206% of property value or $284.00 minimum per annum. On a property valued at $200,000 this would equate to a yearly charge of $412.00. Council currently records a cost for Full Cost Attribution within our ledger scheme against Effluent Drainage Costs. However it has not been split up and charged against each scheme. Full Cost Attribution is also recorded against Capital Costs of Construction. The costs of the effluent drainage maintenance officer is currently recovered from the schemes income. There is a need to review costs of other staff time being allocated, these include Manager Environmental Services, Health Officer, Caroline Thomas and Finance staff. To assist Council in considering all financial aspects of STED schemes such as; full cost attribution, annual charges, depreciation, administration and maintenance, reserve fund balances and financial support, it is proposed that an independent financial report be prepared. Ian McDonald is an accountant who has a good knowledge of Mid Murray Council’s financial and infrastructure assets through his recent work on the preparation of Council’s long term financial and asset management plans. Recommendation: Moved __________________ Seconded __________________ that Council engage Ian McDonald to prepare an independent financial report on all aspects of Council’s involvement in effluent drainage disposal schemes and to make recommendations to Council regarding the schemes.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.5 Blanchetown Health and Aged Care Centre Committee

Strategic Plan Reference Community Strategy 2.8 At the meeting of Council held on 9 February 2009 a resolution was passed to alter the structure of the Blanchetown Health and Aged Care Centre Committee by making the representatives from the Waikerie Health Service and the Angaston Medical Centre to be members of the Committee without voting rights to overcome the problem of not being able to have a quorum if these two representatives and one other member were absent from a meeting. At the February 9 meeting an item of late correspondence from the Blanchetown RSL was tabled and Council asked for it to be included on the agenda for the March 10 meeting. The letter from the Blanchetown RSL asks Council to appoint a representative of the Blanchetown RSL to the Blanchetown Health and Aged Care Centre Committee. The present structure of the Committee is: one member of Council three community representatives one representative from Angaston Medical Centre (non voting

member) one representative from Waikerie Health Service (non voting

member) The quorum for meetings is three voting members. The Council has also received two separate nominations from two members of the Blanchetown community offering their services as members of the Blanchetown Health and Aged Care Centre Committee: John Emmerton Shane Bell The existing community members of the committee were appointed for the term of the current Council, which is expected to expire in November 2010. Copies of the letters from Blanchetown RSL, J Emmerton and S Bell are attached.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.5 Blanchetown Health and Aged Care Centre Committee Cont’d

Recommendation: Moved __________________ Seconded __________________ that Council amend the Operational Conditions for the Blanchetown Health and Aged Care Centre Committee by adding a representative from the Blanchetown RSL to the Committee as a non voting member, being the same membership status as the representatives from the Angaston Medical Centre and the Waikerie Health Service. Recommendation: Moved __________________ Seconded __________________ that Council do not increase the number of the community representatives on the Blanchetown Health and Aged Care Centre Committee from its present number of three and that J Emmerton and Shane Bell be thanked for their offers to serve on the committee and advised that a vacancy does not exist at this time.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.6 Heward Estate Winery – Donation of River Water

Strategic Plan Reference Community Strategy 2.0 The Council has a water licence to take water from the River Murray to use for recreational purposes. This year the Council has access to 18% of its water licence allocation, which is the same as other irrigators. The Mannum Football Club has been awarded the 2009 season grand final which will be played in September. To help the Council have sufficient water to irrigate the Mannum Oval so that the oval turf is in the best possible condition for the 2009 football season and the 2009 grand final in particular, Heward Estate Wines have agreed to transfer 5.5 megalitres of water to the Council’s water licence, with 3.0 megalitres to be used on the Mannum Oval and 2.5 megalitres to be used for environmental purposes, watering trees, etc. The Mannum works staff have worked out systems to record the use of the extra water allocations for the Mannum Oval and for watering trees, etc. A copy of the letter from Heward Estate Wines is attached. Recommendation: Moved __________________ Seconded __________________ that Heward Estate Wines be thanked for their generous donation of 5.5 megalitres of water for use on the Mannum Oval and for environmental purposes.

. 10/3/2009

14.3 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 14.3.7 Correspondence - SA Murray Darling Basin NRM Board

Strategic Plan Reference Natural and Built Environment Goal 1.0 Advising that the grant application for $46,000-00 to install a Gross Pollutant Trap to monitor and catch debris in stormwater at Monument Corner – Mary Ann Reserve has been successful. For members’ information. Robin S Bourne CORPORATE SERVICES AND FINANCE MANAGER

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT

Cr moved that the report be received. Seconded Cr 14.4.1 CEO Monthly Report

Please find listed below a summary of meetings I have attended since 23 February. 1. Mayoral Reception Rural City of Murray Bridge (Farewell for CEO,

David Altmann) 2. Mannum Dock Museum meeting 3. Mannum Waters Work Group meeting 4. Ian Dall, Telstra 5. Murraylands Regional Sport & Open Space Committee at Tailem

Bend 6. Mannum Dry Dock Working Party

N.B. This does not include the various internal staff meetings I have

attended. For information.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.2 Review of LGA Constitution

Strategic Plan Reference Governance Goal 5.1

The LGA’s Constitution describes the functions and powers of the LGA, determines its governance arrangements and structures, and ensures that the rights and obligations of its members are clearly stated and understood. At the Annual General Meeting of the LGA in October 2005, it was resolved as part of the LGA’s Governance Review, to undertake a comprehensive review of the LGA Constitution to remove outdated wording and resolve a number of procedural anomalies and difficulties. In mid 2006, the LGA State Executive Committee established a “Constitutional Review Reference Group” to develop proposals and provide advice on the review. Subsequently, a Discussion Paper containing proposals for the content of a new LGA Constitution has been prepared and endorsed by the LGA State Executive Committee on 29 January 2009 as a suitable platform for consultation with member Councils, Regional Local Government Associations and other stakeholders. The LGA is now seeking Council’s comments on the proposals contained in the discussion paper which includes 47 recommendations. (Reference is particularly drawn to Recommendation 18). The comments received will assist in the preparation of a new draft Constitution. It is proposed to hold a President’s Forum later this year to obtain further comments, after which it would be presented to the LGA AGM in October 2009 for formal endorsement by Councils. Recommendation: For Council consideration.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.3 Election of LGA President

Strategic Plan Reference Governance Goal 5.1

At the close of nominations for the position of LGA President, two nominations were received. Accordingly a ballot will now be conducted to elect a President. All Councils are entitled to vote. The two nominations received were: Miriam SMITH (Mayor - City of Tea Tree Gully) Felicity-ann LEWIS (Mayor - City of Marion) Please find attached candidates’ profiles. All votes must be received by the Returning Officer by 5pm on Friday 3 April 2009. Recommendation: Moved __________________ Seconded __________________ that Mid Murray Council cast its vote in favour of Mayor ____________ for the position of President of the Local Government Association of South Australia.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.4 Regional Skate & BMX Park - Public Consultation

Strategic Plan Reference Community Goal 2.0 As per the resolution of Council at the 9 February 2009 Council meeting, public consultation was carried out regarding the two options for siting of the skate park – Adjacent the Mannum Leisure Centre and at the Mannum Oval grounds. The public consultation process involved an advert being placed in the Murray Valley Standard seeking comments, and a contractor householder delivery to residents of Mannum enclosing a survey form and details of the pros and cons for each site. A copy of the contractor householder delivery is attached, together with a plan of each site. The closing date for comments is 5 March, 2009. The pros and cons for each site as listed on the survey form were as follows –

Adjacent the Mannum Leisure Centre

Against Trees need to be removed Picnic area will be removed Leisure Centre opening hours restrict access

to toilets/kiosk Located in “Neighbourhood Centre Zone” -

development application requires public consultation process as part of the application and timeframe for approval is 6 – 12 weeks

No room to expand

For On main road Kiosk available when Leisure Centre is open Toilets available when Leisure Centre is open Ample parking Very visible site which aids security Complements existing uses of the area Central to housing

Mannum Oval grounds

Against Not on main road Not central to housing

For Toilets available Ample parking Very visible site which aids security Complements existing uses of the area Located in “Recreation Zone” – development application process time minimal Room to expand

Another form was circulated throughout the Mannum area anonymously which advised householders that on completion of the form, it would indicate that they were not in favour of the Leisure Centre site, and that they were in favour of the Mannum oval grounds site. A copy of that form is attached for members’ information. The majority of responses on these forms included the name of the person responding.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.4 Regional Skate & BMX Park - Public Consultation Cont’d

A list of the comments received on both survey forms is attached. Copies of correspondence received as a result of the survey are attached for members’ information. As part of the public consultation process letters were written to the Clubs currently using the Mannum Oval grounds. The following Clubs have responded either verbally or via letter. A copy of the letters received from the Clubs are attached.

Mannum Tennis Club – in favour of oval grounds site Mannum Cricket Club – no response to date Mannum Riding Club - proximity to horse yards a concern, check location. SA Ambulance, Mannum – site needs to be accessible with Ambulance Mannum Show Committee – against oval grounds site Mannum Agricultural Society – meeting 3 March Mannum Football Club – in favour of oval grounds site Mannum Golf Club – in favour of oval grounds site Mannum Soccer Club – no response to date Mannum Roos Netball Club – no response to date Mannum Lions Club – no response to date

A petition containing 137 signatures supporting the Mannum Leisure Centre site has been received. A copy of 1 page of the petition is attached. A full copy of the petition is provided under item 13.2. A letter from the Mannum Progress Association expressing concerns regarding the survey and public consultation has been received. A copy of the letter is attached. Responses received to date are as follows (not including the Club responses) –

In favour of Leisure Centre site 59 Petition in favour of Leisure Centre site 137

In favour of Mannum oval grounds site 201

In favour of skate park but suggested alternate site or no preference given 8 Not in favour of a skate park 7

_____

412 The closing date for responses to the survey is 5 March. A late report which will provide the final response totals will be forwarded to members after the closing date.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.5 Cambrai Area School – New Library A late report will be forwarded to members prior to the meeting.

. 10/3/2009

14.4 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 14.4.6 Former Mannum Primary School Land A late report will be forwarded to members prior to the meeting.

Dean H Gollan CHIEF EXECUTIVE OFFICER

. 10/3/2009

15. CORRESPONDENCE FOR INFORMATION ONLY

15.1 Morgan Day Activity Centre

Being Report dated March 2009.

15.2 Tungkillo Progress Club

Thanking Council for its assistance in 2008 and into this year.


15.3 Keyneton Independent Chapel Committee

Thanking Council for the community grant which enabled them to repair the damaged stain glass window in the Chapel.

Cr moved that the above correspondence be received and noted. Seconded Cr

16. LATE CORRESPONDENCE

17. OTHER BUSINESS 18. NEXT MEETING

To be held at Cambrai at 9-30 am on 14 April, 2009.

19. CLOSURE

agenda for council meeting - mid murray council · cr moved that the minutes of the council meeting...

Documents