agenda - norcom gb packet 2018 07.pdf · • rcw 42.30.110(1)(i) to discuss with legal counsel...

AGENDA NORCOM Governing Board Kirkland PD Totem Lake Room

July 13, 2018

1. Call to Order2. Roll Call3. Open Communications from the Public

4. Action ItemsA. Consent Calendar

1) Minutes from June 2018 Governing Board meeting2) June 2018 Accounts Payable Report

5. Old BusinessA. 2019 Preliminary Budget Update

6. New BusinessA. Resolution 145: Approval of TriTech CAD-X Interface Contract

a. Updated total cost with tax includedB. Resolution 146: Approval of Bellevue IT Equipment Room LeaseC. Resolution 147: Approval as to Form – RAADAR Data Sharing Agreement

a. Board being asked to approve form of agreement so that NORCOM can beginnegotiations with outside agencies

b. Discussion of DRAFT NORCOM RAADAR business planD. Resolution 148: Approval of iBase Pass-Through MOU

7. Executive Session1

1 The Governing Board may hold an Executive Session pursuant to one or more of the following:• RCW 42.30.110(1)(i) to discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discusswith legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency; • RCW 42.30.110(1)(g) to review the performance of an employee; and • RCW 42.30.110(1)(f) to receive and evaluate complaints brought against an employee.

8. Governing Board Study Session/Workshop – Betsy BeMiller of Workplace ResolutionsA. Estimated to start at 10 am and finish at 1 pm with working lunchB. Discussion of NORCOM Efficiency Recommendations and Seattle University Study

The next Governing Board meeting is scheduled for August 10, 2018

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North East King County Regional Public Safety Communications Agency P.O. Box 50911 • Bellevue, WA 98015 • 425.577.5700 • www.norcom.org

Meeting Minutes NORCOM Governing Board

Kirkland Police Totem Lake Room June 8, 2018

MEMBERS Nathan McCommon City of Bellevue

Bruce Kroon City of Bothell Bill Archer City of Clyde Hill Marilynne Beard City of Kirkland Ed Holmes City of Mercer Island Police Bob Larson City of Snoqualmie David Burke Duvall Fire District #45 Chris Connor Fire District #27 Don Horton Redmond Fire Matt Cowan Shoreline Fire Department Greg Ahearn Woodinville Fire

ABSENT Steve Burns City of Medina

Dan Yourkoski City of Normandy Park James Knisley Skykomish Fire District #50 Jeff Clark Eastside Fire & Rescue

Jim Torpin Northshore Fire

VISITORS Kyle Kolling City of Clyde Hill Cherie Harris City of Kirkland Michael Olson City of Kirkland Rich Black Foster Pepper Deanna Gregory Pacifica Law

NORCOM STAFF Thomas Orr Executive Director

Deanna Carkeek Telecommunicator Tracey Croisier EA and PIO Bill Hamilton Police Liaison Kirsty Jones QA and Public Records Specialist J.R. Lieuallen Finance Manager Roky Louie Deputy Director

Chris Perez Acting Fire Liaison Ron Tiedeman IT Director Nathan Way IT

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1. Call to Order

The NORCOM Governing Board was called to order by Greg Ahearn, Governing Board Chair, at 9:35 a.m.

2. Roll Call Chair Ahearn requested a roll call of present Governing Board members. A quorum was established.

3. Open Communications from the Public There were no requests for communication from the public.

4. NORCOM Recognition

A. Executive Director Thomas Orr recognized Deanna Carkeek, who is retiring at the end of June after 30 years working in a 911 call center. B. Executive Director Thomas Orr recognized Clyde Hill Police Chief Bill Archer, who is retiring in June after 33 years in service as a police officer.

5. Action Items A. Consent Calendar

Chair Greg Ahearn called for a motion to approve the items on the consent agenda: minutes from the May 11, 2018 Governing Board meeting and the May 2018 accounts payable report (accounts payable total: $855,234.38). Bob Larson made a motion to approve the consent calendar. Nathan McCommon seconded the motion. Motion carried.

5. Old Business

A. Fire Projects Update IT Director Ron Tiedeman provided updates on TriTech CAD-X, King County Fire Asset Renumbering and the Joint Integrated Project Task List.

B. Police Projects Update IT Director Ron Tiedeman provided updates on outstanding Priority fix requirements for Tyler; the status of the selection process for the database administrator and system engineer positions; and a progress report on integration of the iBase crime analysis and Coplogic integration efforts.

C. IT Infrastructure IT Director Ron Tiedeman provided updates on the State 911 ESInet II switchover August 7th; RAADAR progress, and the new ASAP to PSAP protocol.

D. E-911 Strategic Planning Update

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Executive Director Thomas Orr Director Orr noted there was a PSAP director meeting the first week of June, where ASAP to PSAP was reviewed.

6. New Business A. 2016 State Audit Complete

Finance Manager J.R. Lieuallen reports on the results of the State Auditor’s Financial Audit for 2016. The audit was clean with no findings or management letter.

B. Budget Update Finance Manager J.R. Lieuallen noted that the prior budget estimate of a 5.8% increase in fees billed to agencies has been reduced to an estimate of 3.3% PSERN costs will not incur until 2021.

C. Seattle University Efficiency Study Executive Director Thomas Orr presented the findings of the meeting efficiency study produced by Seattle University’s Criminal Justice Graduate Program. The Board determined to hold a study session at the July 13 Governing Board meeting.

D. Resolution 143: Kirkland IT Development ILA (PetData)

IT Director Ron Tiedeman reviewed Resolution 143, approving an agreement for IT support of PetData between NORCOM and the City of Kirkland. Chair Ahearn called for a motion to approve resolution 143, development of Pet Data interface for Kirkland Police. Ed Holmes made a motion to approve resolution 143. Marilynne Beard seconded the motion. Motion carried.

E. Resolution 145: Approval of TriTech CAD X Interface Contract Executive Director Thomas Orr reviewed the complexities of operating with two CAD systems. He spoke to the benefits of TriTech’s CAD X product, which would allow telecommunicators to use one CAD system. He noted one CAD system would shorten NORCOM’s current training time. There was a general discussion about the pros and cons of CAD X versus switching to one CAD. The Board tabled consideration for the July 13 meeting to allow for additional cost information to be researched.

F. Resolution 147: Authorizing Executive Director to Negotiate and Sign Basic Data Sharing Agreement with Agencies who Join RAADAR Executive Director Thomas Orr introduced attorney Rich Black of Foster Pepper.

Rich Black addressed the history of RAADAR and its current patent status. The Board discussed the extent to which NORCOM would provide free access to regional

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partners and requested additional information regarding how NORCOM would support RAADAR and the plan for marketing RAADAR. The Board tabled the resolution for further consideration at the July 13th Governing Board meeting.

7. Staff Reports There were no further questions regarding the staff reports.

8. Committee Reports

There were no comments or questions regarding the committee reports.

The Governing Board meeting was adjourned at 10:38 a.m.

Approved by:

_________________________________________________ Chair Attest: ___________________________________________ Secretary

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1,525,611.49$

Michael Olson, Treasurer Date

Governing Board Chair Date

Governing Board Vice Chair Date

We, the undersigned NORCOM Board Members, do hereby certify that claims in the amount detailed above are approved.

Checks by Date - Detail by Check Date Report attached

NORCOM ACTIVITY JUNE 1, 2018 THROUGH JUNE 30, 2018

Accounts Payable, Payroll, Electronic and Manual Payments Totalling:

I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein, that any advance payment is due and payable pursuant to a contract or is available as an option for full or partial fulfillment of a contractual obligation and that the claim is a just, due and unpaid

obligation against NORCOM, and that I am authorized to authenticate and certify said claim.

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Accounts Payable

User:

Printed:

jrlieuallen

7/9/2018 12:54 PM

Checks by Date - Detail by Check Date

Check No Check DateVendor NameVendor No Check Amount

Invoice No ReferenceDescription

120 PAYCHEX 06/01/2018ACH281793 PPE Payroll Processing Fee 2,309.10

281809 PPE Payroll Processing Fee 11.95

2,321.05Total for this ACH Check for Vendor 120:

131 HEALTH EQUITY 06/01/2018ACH052018 PPE HSA Contributions Payable 819.23

819.23Total for this ACH Check for Vendor 131:

132 WILMINGTON TRUST 06/01/2018ACH867143 PPE MEBT Contributions Payable 34,226.97


134 COLONIAL LIFE 06/01/2018ACH052918 Supplemental Ins Premiums 1,318.31


140 RELIANCE STANDARD 06/01/2018ACH193898 Life/LTD Premiums 1,243.43


327 ASSOCIATION OF WASHINGTON CITIES06/01/2018ACH052318 Medical Premiums 86,192.84

052318 Dental Premiums 8,019.03

052318 Vision Premiums 1,130.32


120 PAYCHEX 06/01/2018ACHJune Severence June Severence Medicare Payable 433.72

June Severence June Severence Federal Taxes Payable 2,366.89

June Severence June Severence Accrued Wages Payable 12,372.33


75 US BANK CORPORATE PAYMENT SYSTEM06/01/201817456041018 Gift Cards for Employee Recognition 223.80

041718 WA Finance OFFCRS Assoc Membership 50.00

041718 Costco Membership 60.00

042318 Snacks for 4/23 Meeting 122.57



050318 PMI Membership 159.00


050918 WAPRO Dues for KJones 25.00

051318 Toggl Subscription 80.00

Page 1AP Checks by Date - Detail by Check Date (7/9/2018 12:54 PM)

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http://ssi.NET?action=object&object=APVendor&id=120










1117031 Operating Supplies 16.41

1162665 Office Supplies 15.35

12347271 Parking Admin 3,450.00


1357012 Ceiling Hooks 18.64

13574354-042518 Water Delivery 106.70

147426 Fixing File Cab Lock 155.65

1521811 Digital Voice Recorder 48.35


18882187 Snacks for 4/13 Principals Assembly & GovBoard 168.86

18924190 Snacks for Strategies Conference 69.82

18979203 Snacks for Automatic Aid Meeting 155.04


227855 Instacart Membership Renewal 149.00




325814 Consumable 21.75


325814 Small Tool 65.99

3298331 Sound Editor Software 36.02


33593 Gift Card for Chief Holmes 50.00

353V9 Stamp for Finance 36.95

3782633 Air Freshener 26.20


42397 Fedex for Roky 8.95

514 Snacks for Joint OPS Meeting 18.86

5282 Business Cards for CMast 43.99



5790642 Meeting Supplies 49.46

5901862 Mobile Scanner 538.95

5U7 Business Cards for RKuempel 43.99


67990129 Postage 15.99



79551 Hallway Cork Board 48.30

8604226 Hook Push PINS 21.97


8848200 DVR Case 10.99

894316064 Gift Card for Chief Holmes 16.49


919598605 Postage 101.75

93777 Parking for KOMO Drone Meeting 13.00

9746647 Privacy Monitor Screen for T.Croisier 140.78



999003512557 Hallway Cork Board 27.35

9C8 Ink for Stamp 18.25

9feb822a SpeakWrite Voice-To-Document Service 528.38

FJBR1-T4A92_OK9 Name Plates 26.61

SO1766523 Tile for Office Equipment 38.00

8,101.14Total for Check Number 17456:

8 CENTURYLINK 06/01/201817457051018 Telephone Service 1,413.97


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18 COPIERS NORTHWEST 06/01/201817458INV1764055 For Feb- May 2018 898.65

898.65Total for Check Number 17458:

324 CRISTA MINISTRIES 06/01/20181745945815-11 Crista Radio Site Lease 465.40


25 DEPT OF LICENSING 06/01/201817460052318 Notary Public Application 30.00


28 EPSCA 06/01/2018174619320 NORCOM Monthly Radio Access Fees 984.75


602 INCONTACT INC 06/01/201817462SO17347 VPI Licenses Support Renewal for 4/16/18 - 4/15/19 14,506.00


254 ANDREW JOHNSON 06/01/201817463051518 Mileage & Parking Reimbursement for April & May 147.10


196 MACILVENNIE ASSOCIATES INC 06/01/2018174648217 Crime Policy Renewal 3,861.00


586 MEYDENBAUER CENTER 06/01/2018174652018-06 June Construction Employee Parking 1,950.00


52 PACIFICA LAW GROUP 06/01/20181746643282 Professional Service Costs thru 4/30/18 2,031.00


555 STATE AUDITOR'S OFFICE 06/01/201817467L125524 Accountability & Financial Audit 998.55


330 KELLY STIEFEL 06/01/201817468052018 Mileage Reimbursement for Leadership Training 72.92


499 TYLER TECHNOLOGIES 06/01/201817469030-12930 Brazos License Fees Upon Amendment Eff Date 7,535.00

030-14557 New World Maintenance 414,733.00


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74 UNUM 06/01/2018174700147532-0011 Long Term Care 738.96


88 WELLS FARGO FINANCIAL LEASING 06/01/2018174715004808147 Printer/Copier 1,151.58

5004808147 Copier 147.50


610,210.64Total for 6/1/2018:

120 PAYCHEX 06/06/2018ACHPPE 060318 PPE 060318 Parking Payable 759.04

PPE 060318 PPE 060318 Deferred Comp Payable (EE) 2,412.80

PPE 060318 PPE 060318 Accrued Wages Payable 193,590.19

PPE 060318 PPE 060318 Union Dues Payable 2,530.46

PPE 060318 PPE 060318 Accrued Employ Security 1,360.98

PPE 060318 PPE 060318 Federal Taxes Payable 26,458.61

PPE 060318 PPE 060318 Medicare Payable 7,716.29


234,828.37Total for 6/6/2018:

3 AT&T MOBILITY 06/15/2018174725252018 Cell Phone Service 938.99


6 CDW-GOVERNMENT INC 06/15/201817473MSM4130 Cordless PTT Adapter 689.83

MVP1064 Replacements Battery 83.38


210 CENTURYLINK 06/15/201817474052018 Snoqualmie EU Circuit 173.12


604 CENTURYLINK 06/15/20181747570449226 MISC Product and Service 2,970.00


9 CENTURYLINK 06/15/2018174761440766598 Telephone Service 60.64


603 CENTURYLINK ASSET ACCTING - BART06/15/201817477A-N331037 Special Construction 12,686.50



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11 CITY OF BELLEVUE 06/15/20181747833304 Fiber Usage 477.00

33307 Parking Fee 1,832.60

33317 Monthly Rent 41,809.33


324 CRISTA MINISTRIES 06/15/20181747945815-11 Crista Radio Site Lease 465.40


28 EPSCA 06/15/2018174809350 Redmond Satellite 984.75


447 FIRST CHOICE COFFEE SERVICES 06/15/201817481210542 Ice Machine 104.50


30 FOSTER PEPPER PLLC 06/15/2018174821200394 Special Counsel Serviecs 1,133.12

1201378 Tritech Contracting 7,595.44

1201379 Inter and Intra Agency Tracking and Communication 704.81

1201380 Integrated Public Safety Solution 4,907.87

1201381 RAADAR 218.75


32 GARVEY SCHUBERT BARER 06/15/201817483685429 Legal Services Thru 4/30/18 7,579.10


288 KATY GILBERT 06/15/201817484053118 Continuing Education 1,000.00

053118 MODO Week 26.10

053118 Mileage Reimbursement for Healthy Worksite Summit Training 14.39


565 GLOBALSTAR 06/15/2018174859346181 Cell Phone Service 507.46


596 KIRSTY JONES 06/15/201817486061118 Mileage Reimbursement for EMS Advisory Meetings 31.12

061118 Snacks for Gov Board 19.93


185 KRONOS 06/15/20181748711318800 Telestaff Enterprise 1,635.79


267 LIFEWORKS 06/15/20181748848084 Integrated EAP & WL Program 287.60


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119 PETER LUKE 06/15/201817489060618 Mileage Reimbursement for May 79.86


261 RADIO COMMUNICATIONS SERVICES 06/15/201817490447103 InstallTessco stations 2,265.51


61 ROBERT HALF TECHNOLOGY 06/15/20181749150867066 Temp Employee Admin Assistant W/E 5/4/18 348.19

50914300 Temp Employee Admin Assistant W/E 5/11/18 379.30


292 SHRED-IT USA INC 06/15/2018174928124755954 Shredding Service 101.10


65 SPRINT 06/15/201817493847357399-113 Wireless Service 198.40


366 T MOBILE 06/15/201817494053018 Test Cell Phone Service 39.12


76 US BANK NA - CUSTODY 06/15/201817495050118 Custody Charges 22.00


550 VANTAGEPOINT TRANSFER AGENTS 06/15/201817496051718 NORCOM Deferred Comp - J.Hoppen 651.73


79 VERIZON WIRELESS 06/15/2018174979807122730 Cell Phone Service 2,060.77


95,083.50Total for 6/15/2018:


060818 PPE Payroll Processing Fee 2,253.20

May18 Time and Labor Admin Fee 70.00



060818 HSA Admin Fee 59.25


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133 DEPT OF RETIREMENT SYSTEMS 06/22/2018ACHMay18 PERS Contributions 114,688.23


120 PAYCHEX 06/22/2018ACH06222018 Payroll PPE 06172018 Deferred Comp Payable (EE) 2,529.72

06222018 Payroll PPE 06172018 Accrued Wages Payable 184,743.24

06222018 Payroll PPE 06172018 Parking Payable 759.04

06222018 Payroll PPE 06172018 Federal Taxes Payable 24,122.04

06222018 Payroll PPE 06172018 Medicare Payable 7,299.78

06222018 Payroll PPE 06172018 Accrued Employ Security 1,203.02


120 PAYCHEX 06/22/2018ACHPPE 061718 supp PPE 061718 Accrued Wages Payable 374.03

PPE 061718 supp PPE 061718 Medicare Payable 16.32

PPE 061718 supp PPE 061718 Federal Taxes Payable 92.81


373,305.02Total for 6/22/2018:







134 COLONIAL LIFE 06/29/2018ACH061718 Supplemental Ins Premiums 1,414.81


140 RELIANCE STANDARD 06/29/2018ACH061718 Life/LTD Premiums 1,267.17


327 ASSOCIATION OF WASHINGTON CITIES06/29/2018ACH061718 Vision Premiums 1,130.32

061718 Medical Premiums 86,192.84

061718 Dental Premiums 8,019.03


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165 ABM PARKING SERVICES-24636410 06/29/20181749812564538 Parking Lease for June 3,450.00

12564541 Non Tenant Parking Lease for June 1,080.00


32 GARVEY SCHUBERT BARER 06/29/201817499687828 Labor & Employment Advice for May 7,438.40


42 KING COUNTY FINANCE DEPT 06/29/20181750011007019 INET 1,163.00


557 LANGUAGE LINE SERVICES 06/29/2018175014320223 Over-the-Phone Interpretation 390.65


52 PACIFICA LAW GROUP 06/29/20181750242420 Professional Services Thru 3/31/18 1,950.00

43408 Public Records Special Projects 5,659.00

43409 Professional Services Thru 5/31/18 5,850.00

44226 Security Breach Response 34.50


377 PST INVESTIGATIONS 06/29/201817503PSTI18-1991 Background Investigation for new hires 9,921.83


256 PUBLIC SAFETY TESTING INC 06/29/2018175042018-8344 PST Agency Add-On Authorization Form 60.00


61 ROBERT HALF TECHNOLOGY 06/29/20181750551012983 Temp Employee Admin Assistant W/E 5/25/18 256.90




292 SHRED-IT USA INC 06/29/2018175068124962063 Shredding Service 101.55


598 MALCOLM S. SOTEBEER 06/29/201817507061418 KC Courthouse Meetings 22.00

061418 Gen Govt and Legislative Travel- DC/NYC 1,040.36


555 STATE AUDITOR'S OFFICE 06/29/201817508L125921 Financial Audit 665.70


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74 UNUM 06/29/2018175090147532-0011 Long Term Care 572.74


72 US HEALTHWORKS 06/29/2018175100784391-WA Pre Employment Service 252.00


80 VFIS 06/29/20181751113238 Insurance Policy #VFIS-TR-2062115-10 36,042.00


167 MELISSA VIETH 06/29/201817512061318 Leadership Retreat Snacks/Water 49.29


88 WELLS FARGO FINANCIAL LEASING 06/29/2018175135004881352 Printer/Copier 1,151.58

5004881352 Copier 147.50


212,183.96Total for 6/29/2018:

Report Total (78 checks): 1,525,611.49


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Resolution 145

A RESOLUTION OF THE GOVERNING BOARD OF NORCOM APPROVING AN AGREEMENT WITH TRITECH SOFTWARE

SYSTEMS.

WHEREAS, the Northeast King County Regional Public Safety Communications

Agency (“NORCOM”) is in need of certain technology products and services provided by TriTech Software Systems (“TriTech”); and

WHEREAS, the Governing Board (the “Board”) now desires to enter into a contract with TriTech for such products and services as provided herein;

NOW, THEREFORE, BE IT RESOLVED by the Governing Board of

NORCOM as follows:

Section 1. Authorization. The Board hereby approves the contract with TriTech (the “TriTech Contract”), in substantially the form attached hereto as Exhibit A and incorporated herein by this reference. Costs of the products and services paid by NORCOM under the terms of the TriTech Contract shall not exceed $__________ without additional Board approval. The Executive Director of NORCOM is hereby authorized to execute the TriTech Contract with such modifications and revisions as determined to be necessary by the Executive Director and legal counsel to NORCOM.

Section 2. Further Authority; Prior Acts. All NORCOM officials, their agents,

and representatives are hereby authorized and directed to undertake all action necessary or desirable from time to time to carry out the terms of, and complete the transactions contemplated by, this resolution. All acts taken pursuant to the authority of this resolution but prior to its effective date are hereby ratified and confirmed.

Section 3. Effective Date. This resolution shall take effect immediately upon

its passage and adoption. Passed by a majority vote of the Governing Board in an open meeting on this 8th day of June, 2018. Signed in authentication thereof on this 8th day of June, 2018. _____________________________ Chair Attest: _____________________________

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EXHIBIT A

FORM OF CONTRACT WITH TRITECH SOFTWARE SYSTEMS

(attached)

17


QUO-8340-0CUBP0 Page 1 of 7

Proposal/Sales Quotation

Quotation QUO-8340-0CUBP0 Quotation Date: 6/1/2018

General & Client Information

Agency Name: NORCOM WA Bill To: 450 110th Ave NE Bellevue, WA, USA, 98004

System Description: NORCOM CAD to CAD

Client Contact: Mr. Ron Tiedeman

Contact Phone: (425) 577-5682 Ship To: 450 110th Ave NE Bellevue, WA, USA, 98004

Contact Email: [email protected]

Expiration Date: 6/30/2018

Presented By: Steve Angell

Project Products & Services

TriTech Software License Fee(s)

Inform CAD Software License Fee(s) Unit Price Qty Total Price

Standard Inform CAD to Third-Party CAD Advanced Interface $80,000.00 1 $80,000.00

Inform CAD Software License Fee(s) Subtotal: $80,000.00

TriTech Implementation Service Fee(s)

TriTech Software License Fee(s) Total: $80,000.00

Inform CAD Implementation Service Fee(s) Unit Price Qty Total Price

Standard Inform CAD to Inform CAD Advanced Interface Configuration Services (single side) $10,000.00 1 $10,000.00

Inform CAD Implementation Service Fee(s) Subtotal: $10,000.00

Project Related Fee(s)

Product Name Unit Price Qty Total Price

Project Management Fees $20,475.00 1 $20,475.00

TriTech Implementation Service Fee(s) Total: $10,000.00

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Systems Integration Fee $12,660.00 1 $12,660.00

Project Related Fee(s) Total: $33,135.00

Third Party Products and/or Services


EDC Hub Integration and Services $50,400.00 1 $50,400.00

EDC Hub Year One Subscription and Support $30,000.00 1 $30,000.00

Third Party Products and/or Services Total: $80,400.00

Annual Maintenance Fee(s) (Year 1)

Product Name Support Level Total Price

Standard Inform CAD to Third-Party CAD Advanced Interface 24 x 7 $17,600.00

Annual Maintenance Fee(s) (Year 1): $16,896.00 Continuous Upgrade Fee(s) (Year 1): $704.00

Annual Maintenance Fee(s) (Year 1) Total: $17,600.00

Project Total: $243,248.50

Estimated Sales Tax: (State: at 10%)

Taxable sales: $221,135.00 Subtotal: $221,135.00

Sales Tax Amount: $22,113.50

Quote Total: $243,248.50

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Optional Items


EDC Hub First Year Subscription and Support – Additional Agency 1 $20,800.00 1 $20,800.00



EDC Hub Integration and Services – Additional Agency 1 $35,794.00 1 $35,794.00



Standard Inform CAD to Inform CAD Advanced Interface Configuration Services (single side) – Additional Agency 1 $10,000.00 1 $10,000.00

Standard Inform CAD to Inform CAD Advanced Interface Configuration Services (single side) – Additional Agency 2 $10,000.00 1 $10,000.00

Standard Inform CAD to Third-Party CAD Advanced Interface – Additional Agency 1 $80,000.00 1 $80,000.00

Standard Inform CAD to Third-Party CAD Advanced Interface – Additional Agency 2 $80,000.00 1 $80,000.00

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Summary Information & Project Notes

Assumptions:

- Items quoted are for the TriTech and EDC portions of the CAD to CAD project. Any cost incurred regarding

Services and configuration for the Tyler Technologies CAD system are the responsibility of NORCOM to obtain

pricing and purchase separately.

- The EDC License(s) for their software is granted under the same provisions as the TriTech Software license

between TriTech and NORCOM.

- Software Licenses in Quotation for TriTech Tiburon and Inform CAD clients is for budgetary purposes only.

Licenses will be owned by each individual client, though NORCOM can opt to be billed for the purchase if

necessary.

- As with the Assumption for Tyler Technologies, the 5th agency that is not a TriTech client will be responsible for

any Services associated with the configuration of their CAD system to the CAD to CAD implementation. Services

quoted are for the EDC Services only.

Terms and Conditions

Payment terms are as follows

50% of all Software, Services, Support and fixed travel fees are due at time of order -and- 50% of all Software,

Services, Support and fixed travel fees are due upon installation or completion of services (whichever comes

later).

Software License Terms:

The Software is licensed for use by Client in accordance with the software licensing terms of the System Purchase

Agreement currently in effect between TriTech and Client. Acceptance for the Software may be defined in the

Statement of Work ('SOW'), if not, the Software licenses shall be deemed accepted on delivery.

Acceptance for the TriTech Software licenses included in the Quotation will be governed by the standard terms

set forth in TriTech's System Purchase Agreement, which shall supersede any prior System Purchase Agreement.

Any changes to scope of testing may result in a price increase for services.

The annual Software Support Services for the TriTech Software licenses are provided for a period of twelve-

months from the Installation date and shall be governed by the existing Software support Agreement currently in

21



effect between TriTech and Client. Support fees will be prorated at renewal of the existing support term to

adjust to the term to be co-terminous with the existing support agreement term.

Sales Tax:

Any estimated sales and/or use tax has been calculated as of the date of quotation and is provided as a

convenience for budgetary purposes. TriTech reserves the right to adjust and collect sales and/or use tax at the

actual date of invoicing, at the then current rates. Your organization must provide TriTech with a copy of a

current tax exemption certificate issued by your state's taxing authority for the given jurisdiction, when your

order is placed, if you are exempt from sales tax.

General Terms:

The items in this quotation are based upon meetings and communications with the Client and unless attached to

a contract form the entirety of the deliverables from TriTech.

The scope of Deliverables for this order will be limited to the Software, Services, and Support and Maintenance

that is explicitly listed herein for the listed quantities.

This order provides Software licenses as well as required deployment services only for the environments that are

explicitly listed herein (Production, Test, Training, Disaster Recovery, etc.). These software licenses do not apply

to any other existing environments, or environments that may be implemented in the future.

Changes in the scope of certain components of the System may impact the cost and timelines for other areas of

the Project.

All services will be performed during normal business hours, unless otherwise stated in this quotation for specific

service deliverables.

Deployment and implementation of TriTech Software and Services are based upon Client's provision and

compliance with TriTech's System Planning Document.

TriTech reserves the right to adjust this Quotation as a result of changes including but not limited to project

scope, deliverables (TriTech Software, or third party software or hardware, including changes in the hardware

manufacturer’s specifications), services, interface requirements, and Client requested enhancements.

Standard Interfaces are developed and enhanced within TriTech's version process for the TriTech Software

applications (such as CAD). Changes to standard Interfaces will require adherence to the development life cycle

therein. Updates or upgrades to standard Interfaces that are delivered within this life cycle will require the

Client’s system to be on the current production release of the TriTech Software application(s).

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Send Purchase Orders To:

TriTech Software Systems

Quotation Issued by: Steve Angell 9477 Waples Street, Suite 100

Email: [email protected] San Diego, CA 92121

Phone: (858) 799-7309

Or Email: [email protected]

Or Fax: (858) 799-7015

Remit Payments To:

TriTech Software Systems

PO Box # 203223

Dallas, TX 75320-3223

Accepted for Client

By signing below, you are indicating that you are authorized to obligate funds for your organization. To activate

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[email protected] to indicate your acceptance.

Purchase Order required and attached, reference PO# on invoice.

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23



Client Agency/Entity Name

Client Authorized Representative

Signature Client Authorized Representative

Title

Date

24


Resolution 146

Resolution 146

A RESOLUTION OF THE GOVERNING BOARD OF NORCOM APPROVING A COLOCATION AGREEMENT BETWEEN THE CITY

OF BELLEVUE AND NORCOM

WHEREAS, the City of Bellevue (“Bellevue”) is a party to the October 2007

Northeast King County Regional Public Safety Communications Agency (“NORCOM”) Interlocal Agreement (the “Interlocal Agreement”) and is a Principal of NORCOM (as defined in the Interlocal Agreement); and

WHEREAS, NORCOM leases certain space and facilities from Bellevue, including physical space for NORCOM’s equipment and operations at Bellevue City Hall, located at 450 110th Avenue N.E. Bellevue, WA 98004 (referred to as “colocation space”); and

WHEREAS, NORCOM and Bellevue now desire to continue their arrangement

under which Bellevue will continue to provide colocation space and related services to NORCOM; and

WHEREAS, the Governing Board (the “Board”) now desires to enter into a

Colocation Agreement between NORCOM and Bellevue as provided herein; NOW, THEREFORE, BE IT RESOLVED by the Governing Board of

NORCOM as follows:

Section 1. Authorization. The Board hereby approves the Colocation Agreement (the “Agreement”), in substantially the form provided to the Board and incorporated herein by this reference. The Executive Director of NORCOM is hereby authorized to execute the Agreement with such modifications and revisions as determined to be necessary by the Executive Director and legal counsel to NORCOM.



25


2 Resolution 146

Section 3. Effective Date. This resolution shall take effect immediately upon its passage and adoption. Passed by a majority vote of the Governing Board in an open meeting on this 8th day of June, 2018. Signed in authentication thereof on this 8th day of June, 2018. _____________________________ Chair Attest: _____________________________

26


Resolution 147

Resolution 147

A RESOLUTION OF THE GOVERNING BOARD OF NORCOM APPROVING AN AGREEMENT FOR LICENSING SOFTWARE AND

SHARING DATA WITH OTHER AGENCIES

WHEREAS, the Northeast King County Regional Public Safety Communications Agency (“NORCOM”) seeks to license Real-Time Agency Activity Display and Reporting software (“RAADAR”), developed by NORCOM, to other agencies in Washington State, and share certain police, fire, and emergency medical services information with and between Agencies using RAADAR, for the mutual purpose of improving Police, Fire, and Emergency Medical Services provided to the public.

WHEREAS, the Governing Board (the “Board”) now desires to enter into an agreement with other Agencies in Washington State to allow them to use RAADAR and share police, fire, and emergency medical services information using RAADAR.


NORCOM as follows:

Section 1. Authorization. The Board hereby approves the form of the DRAFT of RAADAR (the “Software License and Data Sharing Agreement”) and authorizes the Executive Director to negotiate with outside agencies for an agreement to mutually exchange data via RAADAR with terms substantially in the form of DRAFT agreement. If negotiations result in a proposed final agreement between NORCOM and an outside agency, the Executive Director will bring the proposed final agreement before the Governing Board for approval.



Section 3. Effective Date. This resolution shall take effect immediately upon

its passage and adoption. Passed by a majority vote of the Governing Board in an open meeting on this 8th day of June, 2018. Signed in authentication thereof on this 8th day of June, 2018. _____________________________ Chair Attest: _____________________________

27


Resolution 147

Attachment A

FORM OF SOFTWARE LICENSE AND DATA SHARING AGREEMENT

(attached)

28


RAADAR SOFTWARE LICENSE AND DATA SHARING AGREEMENT

ATTORNEY-CLIENT, COMMON INTEREST, JOINT DEFENSE, AND/OR RELATED LEGALLY RECOGNIZED PRIVILEGED; HIGHLY CONFIDENTIAL

53056857.1

EXHIBIT A

As used in the SOFTWARE LICENSE AND DATA SHARING AGREEMENT (“Agreement”), ASSOCIATED AGENCIES will include the following public agencies, as identified by AGENCY:

1. _______________________________________________

2. _______________________________________________

3. _______________________________________________

4. _______________________________________________

5. _______________________________________________

6. _______________________________________________

7. _______________________________________________

8. _______________________________________________

9. _______________________________________________

10. _______________________________________________

11. _______________________________________________

12. _______________________________________________

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53056862.2

EXHIBIT B

As used in the SOFTWARE LICENSE AND DATA SHARING AGREEMENT (“Agreement”), AGENCY DATA will include the following data, as identified by AGENCY:

Active Calls

Y or N Call ID (Unique SQL ID) CFS Number Incident Number Priority Call Type Agency Address Unit(s) Assigned Radio channel (Fire-only) Call received time Agency Type (Police vs. Fire)

Pending Calls (Same as Active Calls; calls without a unit assigned)

Y or N Call ID (Unique SQL ID) CFS Number Incident Number Priority Call Type Agency Address Radio channel (Fire-only) Call received time Agency Type (Police vs. Fire)

Address Detail Y or N Call ID (Unique SQL ID) CFS Number ORI Call Type Call Priority Call received time Address Common Name Primary Caller Caller Phone Latitude Longitude

Unit(s) Assigned Unit Name

Unit AVL information Latitude Longitude

Call Search Y or N Call Search Call ID (Unique SQL ID) CFS Number Incident Number Call Priority Call Type Agency Unit(s) Assigned Disposition(s) Address RP Phone Call Received Time

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53056862.2

Call Details: Y or N Call ID (Unique SQL ID) CFS Number Call received time Call Type Call Priority Incident Number Case Number Agency Common Name Address Common Name Address Nearest Cross Street Call source (e.g. 911, radio, non-emergency)

Caller Phone Unit(s) assigned

Unit Call Sign Unit Status Time Dispatched Time Enroute Time Arrived Time Cleared

Call Log Timestamp

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53056862.2

User login Description

Unit Detail Y or N Call Sign Unit Personnel Unit Status Unit Status Time Call ID (Unique SQL ID) Assigned CFS Number Nearest Location Secondary Location CFS Location Unit Latitude Unit Longitude

Unit Status Y or N Unit ID (Unique SQL ID) Call Sign Vehicle ID Unit Personnel Unit Type Unit Status Nearest Location Status Time Assigned CFS number Call ID (Unique SQL ID)

Unit Incidents

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53056862.2

Call Detailed Report

Y or N Call ID (Unique SQL ID) CFS Number Incident Number Address Call Priority Call Type Call Received Date Unit ID (Unique SQL ID)

Unit Log Y or N CFS Number Incident Number Call received time Call Type Unit Call sign Unit officer(s) Beat Location Secondary Location Dispatch Time Enroute Time Arrived Time Cleared Time

Unit Log Timestamp User ID Action Status Description Unit Activity

Y or N Unit Callsign Action Status Description CFS Number Call ID (Unique SQL ID) Timestamp Username

Unit AVL Speed Direction Latitude Longitude

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53056862.2

Y or N CFS Information

CFS Number CFS Status Call received date Last update date Call type Priority Agency Call taken by Call disposition(s) Closed Time Latitude Longitude Agency Beat ORI

CFS Location Common Name Address Apartment City, State, Zip Location Name Location Type Cross Street

Caller Information RP Name RP Role RP Phone Call Source

Person Information Name Phone Role Primary Caller flag

Call Timestamps Call Created 1st Unit Dispatched 1st Unit Enroute 1st Unit Arrived Call Closed

Resources Assigned Unit ID (Unique SQL ID)

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53056862.2

Unit Callsign Dispatched Enroute Arrived Cleared

Call Narrative Timestamp User Comment

Call log Timestamp User Workstation Log Type Comments

Incident Number Incident Number Agency ORI Call Type

35



53056785.15

NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATION AGENCY (“NORCOM”)

SOFTWARE LICENSE AND DATA SHARING AGREEMENT

This Software License and Data Sharing Agreement (“Agreement”) is entered into this ___ day of , 2018, by and between North East King County Regional Public Safety Communication Agency (“NORCOM”), and ___________________ (“AGENCY”).

RECITALS

1. NORCOM has developed and owns software for providing and sharing Police, Fire, and Emergency Medical Services information known as Real-Time Agency Activity Display and Reporting (“RAADAR” or the “Software”).

2. AGENCY wishes to acquire and NORCOM wishes to grant AGENCY a license to use RAADAR, royalty free. The Parties agree that they have not negotiated this agreement to represent a “reasonable royalty.’ Instead, NORCOM wishes in return to have access to performance and usage data of AGENCY relating to use of RAADAR for purposes of improving and optimizing RAADAR.

3. AGENCY also wishes to share Police, Fire, Emergency Medical, Reporting, and Dispatching data, of its choosing, and reciprocate the same through RAADAR with NORCOM and ASSOCIATED AGENCIES for the mutual purposes of contributing to public safety interoperability, safety, situational awareness and regional mutual aid by providing accurate, comprehensive, and objective information regarding current call activity of agencies who participate, and to generally improve Police, Fire, and Emergency Medical Services provided to the public (“Reciprocal Data Sharing”).

4. Consistent with the North East King County Regional Public Safety Communication Agency Interlocal Agreement, dated October 23, 2007, and pursuant to RCW 36.01.010 and other applicable sections of the Revised Code of Washington, NORCOM and AGENCY desire to enter into this Agreement to provide Police, Fire, and Emergency Medical Services to the public.

The Parties agree as follows:

1) DEFINITIONS. As used in this Agreement, the following terms shall have the following defined meanings:

a) “AGENCY” means __________________________.

b) “AGENCY DATA” means that information, data, materials, works, expressions or other content, which are selected by AGENCY for sharing with NORCOM, including data relating to providing Police, Fire, Emergency Medical, Reporting, and Dispatching Services within the service area of AGENCY and any data or content that are (a) uploaded, submitted, posted, transferred, transmitted or otherwise provided or made available by or on behalf of AGENCY for processing by or through the RAADAR Software, or (b) collected, downloaded or otherwise received by the RAADAR Software pursuant to this Agreement or at the written request or instruction of AGENCY, as may be further

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53056785.15

specified in Exhibit B. For the avoidance of doubt, AGENCY DATA includes all Personal Information produced by or associated with AGENCY.

c) “ASSOCIATED AGENCIES” means those public agencies listed in Exhibit A.

d) “Confidential Information” means non-public information of NORCOM, AGENCY, or ASSOCIATED AGENCIES disclosed by either Party to the other Party, either directly or indirectly, in writing, orally or by inspection of tangible objects, or to which the other Party may have access, or any other information which a reasonable person would consider confidential and/or which is marked “confidential” or “proprietary” or some similar designation by the disclosing Party or which is of a confidential nature even though not specifically so designated, including but not limited to patient information (including, but not limited to, Personal Information), health information, information regarding a Party’s internal operations. Confidential Information shall not, however, include any information which the recipient can establish was or has become generally known or available or in the public domain without direct or indirect fault of the recipient; NORCOM DATA and RAADAR are NORCOM Confidential Information.

e) “Intellectual Property” shall mean any inventions, concepts, data, proprietary methods, algorithms, techniques, drawings, know-how, specifications, clinical measures, processes, transformed data results, writings, software, source and object code, protocols, mask work, including any Derivative Works thereof; whether or not patentable, copyrightable or subject to mask work rights or other forms of protection, and all patent filings, trademarks, trade secrets, and copyrights and other proprietary information.

f) “NORCOM MEMBER AGENCY” means the governmental agencies that are or that may become affiliated with NORCOM pursuant to the North East King County Regional Public Safety Communication Agency Interlocal Agreement, dated October 23, 2007.

g) “NORCOM DATA” means any and all information, data, materials, works, expressions or other content, including data relating to providing Police, Fire, Emergency Medical, Reporting, and Dispatching Services within the service area of any NORCOM Agency and any data or content that are (a) uploaded, submitted, posted, transferred, transmitted or otherwise provided or made available by or on behalf of NORCOM or any ASSOCIATED AGENCY for processing by or through the RAADAR Software, or (b) collected, downloaded or otherwise received by the RAADAR Software pursuant to this Agreement or at the written request or instruction of NORCOM, or any ASSOCIATED AGENCY, that NORCOM or any ASSOCIATED AGENCY, as applicable, selects to share. All output, copies, reproductions, improvements, modifications, adaptations, translations and other derivative works of, based on, derived from or otherwise using any NORCOM DATA are themselves also NORCOM DATA. For the avoidance of doubt, NORCOM Data includes all Personal Information produced by or associated with NORCOM or any ASSOCIATED AGENCY.

h) “Performance and Usage Data” means memory usage (both logical and physical), data search and return bandwidth speeds and usage, database query and statistical usage, IO performance, and other metrics associated with the operation of RAADAR.

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53056785.15

i) “Personal Information” means any information provided by or accessed through RAADAR Software that does or can identify a specific individual or by or from which a specific individual may be identified, contacted or located, such as the individual’s name, address, social security number, etc., and any other information relating to an identified or identifiable individual, including without limitation “protected health information” as defined under the Health and Insurance Portability and Accountability Act (“HIPAA”) of 1996 (42 U.S.C. § 1320d) and updates or revisions thereof.

j) “Reciprocal Data Sharing” means the sharing of certain NORCOM DATA with AGENCY, and the sharing of certain AGENCY DATA with any ASSOCIATED AGENCY and NORCOM, if a NORCOM MEMBER AGENCY is an ASSOCIATED AGENCY.

2) PURPOSE. This Agreement establishes the basis for NORCOM to license RAADAR to AGENCY and to facilitate sharing of AGENCY DATA between AGENCY, ASSOCIATED AGENCIES as defined in Exhibit A, and NORCOM to the extent any NORCOM MEMBER AGENCY is listed in Exhibit A, and to facilitate sharing of NORCOM DATA between NORCOM and AGENCY for the purpose of improving public safety and emergency services provided to the public. Reciprocal Data Sharing will be performed under this Agreement for the sole purpose of contributing to public safety interoperability, safety, situational awareness and regional mutual aid by providing information regarding current call activity of agencies who participate, and to generally improving Police, Fire, and Emergency Medical Services provided to the public, in accordance with, and to the extent permitted by, applicable law.

3) GRANT OF LICENSES.

a) LICENSE TO AGENCY. NORCOM grants AGENCY a non-assignable, non-exclusive, royalty-free license (with no right to sublicense) to access and use RAADAR in Washington State during the Term solely in connection with AGENCY’S governmental operations and as permitted under this Agreement only for the PURPOSE. NORCOM’s intent is to continue to provide RAADAR, royalty free to AGENCY in the foreseeable future. If conditions change, AGENCY has the option to terminate this Agreement, as described below in section (5).

b) LICENSE TO NORCOM. AGENCY grants to NORCOM a worldwide, non-assignable, non-exclusive, royalty-free, sublicensable license to access, use, and monitor, with the assistance of AGENCY as determined by NORCOM, the Performance and Usage Data for purposes of improving and optimizing RAADAR.

4) DATA SHARING.

a) RECIPROCAL DATA SHARING. NORCOM agrees to share NORCOM DATA, commensurate in scope with AGENCY DATA, for which AGENCY agrees to share with NORCOM, through RAADAR, as may be defined in Exhibit B. AGENCY acknowledges and agrees that NORCOM may limit any data shared through RAADAR in order to comply with applicable laws. AGENCY also expressly agrees to allow NORCOM to share AGENCY DATA with ASSOCIATED AGENCIES, defined in Exhibit A for the PURPOSE. Each Party may modify the data shared, and with whom, by providing Notice to the other Party, as described below in section (12). AGENCY and NORCOM agree that all unique identifiers, if present in the data, will be protected and kept strictly confidential.

38



53056785.15

Any other use or disclosure of any NORCOM DATA in any form whatsoever other than as specified herein is expressly prohibited without the prior written consent of an authorized representative of NORCOM.

b) FIRE AND MEDICAL SERVICES. To the extent AGENCY provides fire or medical services, or handles Personal Health Information (“PHI”), as defined by 42 USC §1320d et seq. (“HIPAA”), AGENCY agrees to certain restrictions on data sharing, as provided in Exhibit C, in order to ensure compliance with HIPAA and the Health Care Information Act, Chapter 70.02 RCW. To the extent AGENCY improperly receives any PHI, AGENCY agrees to immediately notify NORCOM of such sharing and agrees to comply with HIPAA and the Health Care Information Act.

c) POLICE SERVICES. To the extent AGENCY provides police or other law enforcement services, or handles criminal justice information, AGENCY agrees to certain restrictions on data sharing, as provided in Exhibit E, in order to ensure compliance with the Criminal Justice Information Services Security Policy (“CJIS Security Policy”). To the extent AGENCY improperly receives any information in violation of the CJIS Security Policy, AGENCY agrees to immediately notify NORCOM of such sharing and agrees to comply with the CJIS Security Policy.

d) AGENCY DATA. NORCOM acknowledges that AGENCY has the right to select what data it shares with NORCOM as AGENCY DATA. However, if after signing this Agreement, AGENCY changes what data it selects to share as AGENCY DATA, it must provide notice to NORCOM thirty (30) days before making any such change.

5) TERM AND TERMINATION.

a) TERM. The term of this Agreement will begin on the Effective Date and expire December 31 on the same year of the Effective Date (“Initial Term”) provided, however, that upon expiration of the Initial Term and any Renewal Term(s), the Agreement shall automatically renew for successive one (1) year terms (each a “Renewal Term”) unless either Party gives written notice to the other Party of its intention not to renew the Agreement at least thirty (30) days prior to the expiration of the Initial or Renewal Term.

b) TERMINATION. Each Party may terminate this Agreement at any time and for any reason or no reason at all, by giving the other Party written notice of termination at least thirty (30) days prior to the termination date. NORCOM may immediately terminate this Agreement if (i) any portion of RAADAR provided to AGENCY is prohibited by applicable law or has become impractical or unfeasible, or (ii) if AGENCY materially breaches this Agreement or commits several immaterial breaches that together constitute a material breach. Upon termination of this Agreement for any reason: (i) AGENCY will remain liable for AGENCY’s obligations under this Agreement; (ii) all of AGENCY’s rights that do not survive this Agreement shall immediately terminate; and (iii) AGENCY shall immediately return, or if instructed by NORCOM, destroy (and provide certification of destruction of) all NORCOM DATA then in AGENCY’s possession.

6) CONFIDENTIALITY; PUBLIC AGENCY, CJIS AND HIPAA COMPLIANCE.

a) CONFIDENTIALITY. Each of the Parties agrees: (i) not to intentionally disclose any of the other Party’s Confidential Information to any third parties except as mandated by law

39



53056785.15

and except to those who agree to be bound by confidentiality obligations no less stringent than those set forth in this Agreement as authorized in writing by NORCOM; (ii) not to use any of the other Party’s Confidential Information for any purpose except carrying out such Party’s rights and responsibilities under this Agreement; and (iii) to keep the other party’s Confidential Information confidential using the same degree of care such Party uses to protect its own confidential information; provided, however, that such Party shall use at least commercially reasonable care. These obligations shall survive termination of this Agreement. Notwithstanding anything to the contrary in this Agreement, NORCOM may maintain and use general, anonymous, non-personally identifiable, aggregated statistical data and information based on AGENCY Performance and Usage Data for the purposes of benchmarking and making improvements to RAADAR.

b) PUBLIC AGENCY. The Parties agree that no action taken by either Party in compliance with its legal obligations, including but not limited to disclosure of AGENCY DATA or NORCOM DATA in response to a Public Records Act request, judicial order, or other legally justified production request, will be deemed inconsistent with any provision of this Agreement. Any records request AGENCY receives “specific to NORCOM” will be treated as a records request for NORCOM, whereby AGENCY will forward the request to NORCOM to handle appropriately. Similarly, any records request NORCOM receives “specific to AGENCY” will be treated as a records request for AGENCY, whereby NORCOM will forward the request to AGENCY to handle appropriately. NORCOM and AGENCY are not permitted to use the RAADAR Software to obtain data in response to a Public Records Act request. The Parties understand and acknowledge that NORCOM and AGENCY are public agencies and subject to the Public Records Act, Chapter 42.56 RCW, and other regulatory requirements that may necessitate disclosure of this Agreement or records related to it. AGENCY agrees to take reasonable steps to ensure that the RAADAR software is not used to respond to Public Records Requests, including, as determined by AGENCY, to train its employees in using the RAADAR Software within the bounds of this Agreement.

7) OWNERSHIP AND INTELLECTUAL PROPERTY. AGENCY acknowledges and agrees

that: (i) NORCOM owns all right, title and interest in RAADAR and any related software, and any modifications, updates, releases or Enhancements thereto, whether made by AGENCY OR NORCOM and whether or not provided to AGENCY pursuant to this Agreement, and any related Intellectual Property, including the sue of marks and names, this includes any updates or modifications to RAADAR suggested or created by AGENCY and (ii) nothing in this Agreement shall confer in AGENCY any right of ownership or use in such items, other than the limited licenses set forth herein. AGENCY will not assert, nor will AGENCY authorize, assist, or encourage any third party to assert, against NORCOM or any of NORCOM’s customers, end users, vendors, business partners (including third party sellers on websites operated by or on behalf of NORCOM), licensors, sublicensees or transferees, any patent infringement or other intellectual property infringement claim with respect to RAADAR.

8) PUBLICITY. Neither Party will use the name of the other Party or refer to the existence of the Agreement or services in publicity releases, advertising or communication of any type without the other Party’s prior written permission.

9) REPRESENTATIONS AND WARRANTIES.

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53056785.15

a) By licensing and providing access to the RAADAR Software and sharing NORCOM DATA, NORCOM does not warrant or represent that: (a) the NORCOM DATA is accurate, complete, up-to-date or current; (b) NORCOM has any obligation to update any NORCOM DATA; (c) the NORCOM DATA is free from technical inaccuracies or typographical errors; (d) that the NORCOM DATA does not infringe on the intellectual property rights of any third party; (e) that the NORCOM DATA is free from changes caused by a third party; (f) AGENCY’s access to the RAADAR Software will be free from interruptions, errors, computer viruses or other harmful components; and/or (g) any information obtained in response to questions asked through the RAADAR Software is accurate or complete.

b) AGENCY agrees to train and obligate its users of RAADAR to use RAADAR in a way that is at least as restrictive as this agreement.

10) INDEMNIFICATION. Each party will indemnify the other Party for a breach of its obligations under this agreement.

11) INSURANCE. Each Party shall obtain and provide insurance, to the extent practicable, against loss or liability for the actions of that Party.

12) NOTICES. Notices made by NORCOM under this Agreement will be provided for AGENCY via the email address provided to NORCOM in AGENCY’s registration for RAADAR or in any updated email address AGENCY provides to NORCOM in accordance with standard procedures established by NORCOM. Notices made to NORCOM under this Agreement will be directed to the following unless all parties are otherwise notified in writing: Chair, NORCOM Governing Board, c/o his/her Principal agency's address. Notices may be given by mail, overnight delivery, facsimile, telegram, email (with confirmation of transmission) or personal delivery.

13) CONFLICTS WITH INTERLOCAL AGREEMENT, NORCOM MOU, OR LAW.

a) In the event this Agreement conflicts with, or is otherwise inconsistent with, the North East King County Regional Public Safety Communication Agency Interlocal Agreement, dated October 17, 2007, the Memorandum of Understanding (MOU), as between NORCOM and NORCOM MEMBER AGENCIES, dated April 10, 2015, or applicable law, including but not limited to the Criminal Justice Information Services (“CJIS”) Security Policy, the Interlocal Agreement, MOU, applicable law, or CJIS, as applicable, will control.

14) ADDITIONAL AGREEMENT TERMS. Additional standard software license terms are included in Exhibit F, which form part of this Agreement.

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53056785.15

IN WITNESS WHEREOF the parties hereto have duly executed this Agreement to be effective as of the date below.

DATED this ____day of June, 2018.

NORCOM

North East King County Regional

Public Safety Communication Agency

(“NORCOM”)

P. O. Box 50911

Bellevue, WA 5091

______________________________

By: _____________________________

By: _____________________________

Thomas R. Orr, Executive Director Authorized Agency Representative

42




53060453.3

EXHIBIT C

The following terms form part of the SOFTWARE LICENSE AND DATA SHARING AGREEMENT (“Agreement”), as if included in that Agreement.

1) TECHNICAL RESTRICTIONS. NORCOM may implement technical restrictions, which may be modified from time to time, on what portions of AGENCY DATA and NORCOM DATA may be shared and between whom, through RAADAR, in order to comply with 42 USC §1320d et seq. and its implementing regulations as currently existing and as amended (collectively, “HIPAA”) and the Health Care Information Act, Chapter 70.02 RCW if applicable, or other applicable law, and be consistent with the North East King County Regional Public Safety Communication Agency Interlocal Agreement, dated October 23, 2007, and the Memorandum of Understanding (MOU), as between NORCOM and its Member Agencies, executed by NORCOM Member Agencies on April 10, 2015. The scope of data shared, including the number and types of data fields, as may be defined in Exhibit B, via this Agreement shall be limited by the scope of AGENCY DATA and NORCOM DATA on an ASSOCIATED AGENCY basis, as set forth below.

a) To the extent AGENCY is not a “Health Care Provider” as defined in 45 C.F.R. 160.103, NORCOM will allow any non “Health Care Provider” ASSOCIATED AGENCY to access AGENCY DATA and allow AGENCY to access NORCOM DATA pertaining to that ASSOCIATED AGENCY, subject to the requirements of CJIS, if applicable (as illustrated in Figure 1 below). To the extent AGENCY is collecting and providing protected health information (as defined by 45 C.F.R. § 160.103) (“PHI”) through RAADAR, NORCOM will allow sharing of the PHI for “Treatment” purposes only with that ASSOCIATED AGENCY, as defined by HIPAA (as illustrated in Figure 2 below). To the extent AGENCY requests access to PHI of that ASSOCIATED AGENCY, NORCOM will allow AGENCY to access the PHI for “Treatment” purposes only.

Figure 1

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53060453.3

Figure 2

b) To the extent AGENCY is a “Health Care Provider” as defined in 45 C.F.R. 160.103, NORCOM will restrict any ASSOCIATED AGENCY that is not a “Health Care Provider” as defined in 45 C.F.R. 160.103 from accessing AGENCY DATA through RAADAR (as illustrated in Figure 3 below).

Figure 3

c) To the extent AGENCY is a “Health Care Provider” as defined in 45 C.F.R. 160.103, NORCOM will allow any ASSOCIATED AGENCY that is also a “Health Care Provider” as defined in 45 C.F.R. 160.103), to access AGENCY DATA and allow AGENCY to access NORCOM DATA pertaining to that ASSOCIATED AGENCY according to Section 2 of this Exhibit (as illustrated in Figure 4 below).

44




53060453.3

Figure 4

2) HEALTH INFORMATION PRIVACY. To the extent required by law and as applicable,

each Party shall comply with all applicable laws regarding the privacy or confidentiality of health information, including but not limited to 42 USC §1320d et seq. and its implementing regulations as currently existing and as amended (collectively, “HIPAA”) and the Health Care Information Act, Chapter 70.02 RCW. To the extent the Parties are required to comply with HIPAA, the Parties’ obligations with respect to HIPAA are more specifically described in Exhibit D to this Agreement. To the extent AGENCY is required to comply with HIPAA, AGENCY undertakes to comply with all the obligations of the NORCOM MEMBER AGENCIES, as set forth in Exhibit D, which is incorporated herein by reference, as if a party thereto. NORCOM undertakes to comply with all the obligations of NORCOM, as set forth in Exhibit D, as if AGENCY were a NORCOM MEMBER AGENCY as defined in Exhibit D; provided that NORCOM will have no obligation to indemnify AGENCY pursuant to Section II.m of Exhibit D.

a) To the extent required by law, AGENCY agrees to take reasonable steps to ensure that the RAADAR Software is not used in a way that violates HIPAA and the Health Care Information Act, including, as determined by AGENCY, to train its employees in using the RAADAR Software within the bounds of this Agreement.

b) Notwithstanding anything to the contrary herein, AGENCY agrees to access protected health information (as defined by 45 C.F.R. § 160.103) (“PHI”) available through RAADAR Software only for purposes of “Treatment” as defined by HIPAA. If upon initial assessment of available NORCOM DATA that includes PHI, AGENCY determines that it will not be a responding agency and/or will not be anticipated to provide “Treatment” services, AGENCY shall not further access such PHI. AGENCY agrees to promptly notify NORCOM of any instances of which it becomes aware in which the confidentiality of PHI has been breached.

c) The Parties shall negotiate in good faith any additional agreements or amendments to this Agreement that may become necessary to ensure compliance with HIPAA, if applicable. If after good faith negotiations the Parties are not able to agree to the terms necessary to comply with HIPAA, NORCOM may terminate this Agreement upon

45




53060453.3

written notice to AGENCY.

3) SECURITY MEASURES. Under this Agreement, the Parties are required to provide security and data privacy measures to comply with all local, state, and other applicable laws, including HIPAA for use of RAADAR. Any breach of these duties by either Party will be the sole responsibility of that Party.

46


EXHIBIT D

47


48


49


50


51


52


53


54


55




53059245.3

EXHIBIT E


1) TECHNICAL RESTRICTIONS. NORCOM may implement technical restrictions, which may be modified from time to time, on what portions of AGENCY DATA and NORCOM DATA may be shared and between whom, through RAADAR, in order to comply with the Criminal Justice Information Services (CJIS) Security Policy if applicable, or other applicable law, and be consistent with the North East King County Regional Public Safety Communication Agency Interlocal Agreement, dated October 23, 2007, and the Memorandum of Understanding (MOU), as between NORCOM and its Member Agencies, executed by NORCOM Member Agencies on April 10, 2015. The scope of data shared, including the number and types of data fields, as may be defined in Exhibit B, via this Agreement shall be limited by the scope of AGENCY DATA and NORCOM DATA on an ASSOCIATED AGENCY basis, as set forth below.

a) To the extent AGENCY is collecting and providing criminal justice information, as defined by the CJIS Security Policy, through RAADAR, and is subject to the requirements of the CJIS Security Policy, NORCOM will allow any ASSOCIATED AGENCY that is also subject to the requirements of CJIS to access AGENCY DATA and allow AGENCY to access NORCOM DATA pertaining to that ASSOCIATED AGENCY through RAADAR (as illustrated in Figures 1 and 2 below). NORCOM will restrict the sharing of criminal justice information between AGENCY and any ASSOCIATED AGENCY where AGENCY, ASSOCIATED AGENCY, or both, are not subject to the requirements of the CJIS Security Policy.

Figure 1

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53059245.3

Figure 2

2) SECURITY MEASURES. Under this Agreement, the Parties are required to provide security and data privacy measures to comply with all local, state, and other applicable laws, including the CJIS Security Policy for use of RAADAR. Any breach of these duties by either Party will be the sole responsibility of that Party.

a) To the extent required by law, AGENCY agrees to take reasonable steps to ensure that the RAADAR Software is not used in a way that violates the CJIS Security Policy, including, as determined by AGENCY, to train its employees in using the RAADAR Software within the bounds of this Agreement.

b) The Parties shall negotiate in good faith any additional agreements or amendments to this Agreement that may become necessary to ensure compliance with the CJIS Security Policy, if applicable. If after good faith negotiations the Parties are not able to agree to the terms necessary to comply with the CJIS Security Policy, NORCOM may terminate this Agreement upon written notice to AGENCY.

3) AUDIT. It will be AGENCY’S responsibility to respond to audit inquires and CJIS access violations relating to actions of AGENCY. Similarly, it will be NORCOM’S responsibility to respond to audit inquires and CJIS access violations relating to actions of NORCOM.

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53060455.2

EXHIBIT F


1) ADDITIONAL REPRESENTATIONS AND WARRANTIES.

a) Each Party to this Agreement represents and warrants to the other Party that: (i) such Party has the full corporate right, power and authority to enter into this Agreement and to perform the acts required of it hereunder; (ii) the execution of this Agreement by such Party, and the performance by such Party of its obligations and duties hereunder, do not and will not violate any agreement to which such Party is a party or by which it is otherwise bound; (iii) when executed and delivered by such Party, this Agreement will constitute the legal, valid and binding obligation of such Party, enforceable against such Party in accordance with its terms, and (iv) such Party acknowledges that the other Party makes no representations, warranties or agreements related to the subject matter hereof that are not expressly provided for in this Agreement.

2) DISCLAIMERS.

a) NO ADDITIONAL WARRANTIES. EXCEPT AS EXPLICITLY STATED HEREIN, NEITHER PARTY MAKES, AND EACH PARTY HEREBY SPECIFICALLY DISCLAIMS, ANY REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, REGARDING THE PRODUCTS AND SERVICES CONTEMPLATED BY THIS AGREEMENT, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND IMPLIED WARRANTIES ARISING FROM COURSE OF DEALING OR COURSE OF PERFORMANCE.

b) EXCLUSION OF CONSEQUENTIAL DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO ANYONE FOR LOST PROFITS OR REVENUE OR FOR INCIDENTAL, CONSEQUENTIAL, PUNITIVE, COVER, SPECIAL, RELIANCE OR EXEMPLARY DAMAGES, OR INDIRECT DAMAGES OF ANY TYPE OR KIND HOWEVER CAUSED, WHETHER FROM BREACH OF WARRANTY, BREACH OR REPUDIATION OF CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL CAUSE OF ACTION FROM OR IN CONNECTION WITH THIS AGREEMENT (AND WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES).

3) MISCELLANEOUS PROVISIONS.

a) GOVERNING LAW; JURISDICTION; VENUE. This Agreement and all acts and transactions pursuant hereto and the rights and obligations of the Parties hereto shall be governed, construed and interpreted in accordance with the laws of the State of Washington, without giving effect to principles of conflicts of law. Any legal suit, action or proceeding arising out of or related to this Agreement or the licenses granted hereunder shall be instituted exclusively in the federal courts of the United States or the courts of the State of Washington in each case located in the city of Seattle and County of King, and

58




53060455.2

each party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action or proceeding.

b) INJUNCTIVE RELIEF. AGENCY acknowledges that in the event of a breach, monetary relief will be inadequate and injunctive relief will be appropriate.

c) ATTORNEY FEES. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, each Party shall be responsible for its own costs.

d) SEVERABILITY. If any portion of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the remaining portions of this Agreement will remain in full force and effect, and any invalid or unenforceable portions shall be construed in a manner that most closely reflects the effect and intent of the original language. If such construction is not possible, the provision will be severed from this Agreement and the rest of the Agreement shall remain in full force and effect.

e) SURVIVABILITY. The Parties' obligations under Sections (6), (7), (9), (9), and (10) of the Software License and Data Sharing Agreement will survive the expiration or termination of that Agreement.

f) ASSIGNMENT. Except as otherwise set forth in this Agreement, neither party may assign any of its rights or duties under this Agreement without the prior written consent of the other party, such consent not to be unreasonably withheld. The Agreement shall inure to the benefit of and be binding upon the parties to this Agreement and their respective successors and permitted assigns.

g) ENTIRE AGREEMENT. This Agreement including Exhibits hereto constitutes the entire agreement between such Parties pertaining to the subject matter here of and merges all prior negotiations and drafts of the Parties with regard to the transactions contemplated herein. Any and all other written or oral agreements existing between the Parties hereto regarding such transactions are expressly canceled.

h) FORCE MAJEURE. NORCOM shall not be liable hereunder for any failure or delay in the performance of our obligations under this Agreement if such failure or delay is on account of causes beyond NORCOM’s control, including labor disputes, civil commotion, war, fires, floods, inclement weather, governmental regulations or controls, casualty, government authority, strikes, or acts of God, in which event NORCOM shall be excused from its obligations for the period of the delay and for a reasonable time thereafter.

i) COMPLIANCE WITH RULES AND LAWS. Each Party shall comply, at its expense, with all applicable Federal, state, county, and local laws, ordinances, regulations, and codes in the performance of its obligations under this Agreement (including procurement of required permits and certificates), including but not limited to HIPAA, the Fair Labor Standards Act and the Occupational Safety and Health Act.

j) NO WAIVER; MODIFICATIONS. No amendment or modification of this Agreement, nor any waiver of any rights, will be effective unless assented to in writing by the Party to be charged, and the waiver of any breach or default will not constitute a waiver of any other right hereunder or any subsequent breach or default. This Agreement may be modified at

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53060455.2

any time by mutual written Amendment to accommodate unforeseen circumstances by the authorized representative of the respective Parties.

60


Resolution 148

Resolution 148

A RESOLUTION OF THE GOVERNING BOARD OF NORCOM APPROVING AN AGREEMENT FOR SERVICES RELATED TO

IBM’S IBASE APPLICATION.

WHEREAS, the cities of Bellevue, Mercer Island, Kirkland, and Redmond

(the “Participating Agencies” and each a “Participating Agency”) receive emergency communication services from the Northeast King County Regional Public Safety Communications Agency (“NORCOM”) pursuant to the terms of the October 2007 NORCOM Interlocal Agreement; and

WHEREAS, NORCOM has agreed to manage the administrative tasks associated with the procurement of licensing, to hold the software license(s), and to maintain the International Business Machines Corporation (“IBM”) Company of Design’s iBase application (“iBase”) for use by the Participating Agencies through the 3rd party IBM vendor “Blue Light, LLC”; and

WHEREAS, the Governing Board of NORCOM now desires to authorize the execution and delivery of an agreement for services relating to the iBase application as provided herein;


NORCOM as follows:

Section 1. Authorization. The Governing Board hereby approves the Agreement for Services among NORCOM and the Participating Agencies (the “Agreement”), in substantially the form attached hereto as Exhibit A and incorporated herein by this reference. The Executive Director of NORCOM is hereby authorized to execute the Agreement with such modifications and revisions as determined to be necessary by the Executive Director and legal counsel to NORCOM. In lieu of a single agreement among NORCOM and the Participating Agencies, the Executive Director of NORCOM is authorized to execute one or more agreements for such services between NORCOM and each Participating Agency so long as such agreements are substantially in the form attached hereto as Exhibit A.



61


2 Resolution 148

Section 3. Effective Date. This resolution shall take effect immediately upon its passage and adoption. Passed by a majority vote of the Governing Board in an open meeting on this 13th day of July, 2018. Signed in authentication thereof on this 13th day of July, 2018. _____________________________ Chair Attest: _____________________________

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Resolution 148

EXHIBIT A

Form of Agreement for Services relating to iBase

(attached)

63


1

AGREEMENT FOR SERVICES

THIS AGREEMENT FOR SERVICES ("Agreement") is entered into by and among the CITY OF BELLEVUE ("Bellevue"), the CITY OF MERCER ISLAND (“Mercer Island”), the CITY OF KIRKLAND (“Kirkland”), and the CITY OF REDMOND (“Redmond”) and the NORTHEAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATION AGENCY ("NORCOM", and together, the "Parties").

WHEREAS, NORCOM has agreed to manage the administrative tasks associated with the procurement of licensing, to hold the software licensing and to manage the maintenance of International Business Machines Corporation (“IBM”) Company of Design's iBase application for use by Bellevue, Mercer Island, Kirkland, and Redmond (the “Participating Agencies” and each a “Participating Agency”) through the 3rd part IBM vendor “Blue Light, LLC”; and

WHEREAS, NORCOM has agreed to provide software, storage and hosting of the application and connectivity to the application for the Participating Agencies as provided herein; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties do agree as follows:

Section 1. Agreement of the Parties. NORCOM agrees to manage the administrative tasks associated with procuring and managing licensing and annual maintenance of iBase for the Participating Agencies. NORCOM further agrees to provide technical management and hosting of the iBase application and system administration and backup of data. NORCOM shall provide on an annual basis, or as requested, the costs of associated software licenses, maintenance, and ongoing use as identified in the recitals of this Agreement allocable to Participating Agencies. Each Participating Agency agrees to pay, or cause to be paid, such costs at the time of the annual maintenance period billing cycle as defined in Exhibit A.

Section 2. Notice. The following individuals are designated as representatives of the respective Parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the Party making the change shall notify the other Parties. Any notice or other communication given hereunder shall be deemed sufficient , if in writing and delivered personally to the addressee, or sent by certified or registered mail, return receipt requested, addressed as follows, or to such other address as may be designated by the addressee by written notice to the other Parties:

NORCOM: IT Director PO Box 50911 Bellevue, WA 98015

64


2

BELLEVUE: Major John McCracken 450 110th Avenue NE Bellevue WA 98004-5514

MERCER ISLAND: [Name] [Address] KIRKLAND: [Name] [Address] REDMOND: [Name] [Address] Section 3. Entire Agreement. This Agreement contains the entire understanding

between the Parties and supersedes any prior understandings and agreements between them regarding the subject matter hereof. There are no other representations, agreements, or understandings, oral or written, between the Parties hereto relating to the subject matter of this Agreement. No amendment of, or supplement to, this MOU shall be valid or effective unless made in writing and executed by the Parties hereto.

Section 4 Prior Acts. All acts taken by the Parties concerning the initial purchase and consolidation of the iBase software licenses hereto but prior to the effective date of this Agreement are hereby ratified and confirmed.

Section 5. Duration. This Agreement shall take effect on _________ (the “Effective Date”) and shall remain in effect for five years from the Effective Date. Any Party may terminate its participation in this Agreement by providing at least 180 days written notice to NORCOM prior to the end of the annual maintenance billing period. Any Party may terminate this Agreement at any time prior to the Effective Date by giving written notice to NORCOM.

Section 6. Miscellaneous. (a) Equal Opportunity. No Party to this Agreement shall discriminate against any

person based on any ground prohibited under federal, state or local law including race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, veterans and military status, political affiliation or belief or the presence of any sensory, mental or physical handicap in violation of any applicable federal law, Washington State Law Against Discrimination (chapter 49.60 RCW) or the Americans with Disabilities Act (42 USC 12110 et seq.) in connection with this Agreement.

(b) Governing Law. This Agreement shall be governed by and construed in accordance

with the laws of the State of Washington. If any dispute arises under the provisions of this Agreement, resolution of that dispute shall be available only through the jurisdiction, venue and rules of the King County Superior Court, King County, Washington.

65


3

(c) Attorney’s Fees. In any claim or lawsuit for damages arising from the Parties’ performance of this Agreement, each Party shall be responsible for payment of its own legal costs and attorney’s fees incurred in defending or bringing such claim or lawsuit; however, nothing in this subsection shall limit the each Parties’ right to indemnification under this Agreement.

(d) Non-Waiver of Breach. The failure of any Party to insist upon strict performance

of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this Agreement.

(e) Severability. If this Agreement, or any portion of this Agreement, is held invalid

by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect.

(f) No Joint Venture or Partnership. No joint venture, separate administrative or

governmental entity, or partnership is formed as a result of this Agreement. (g) Compliance with all Laws. The Parties hereto shall comply with all federal, state

and local laws, rules, regulations and ordinances applicable to the performance of this Agreement. (h) Entire Agreement. This Agreement contains the entire understanding between the

Parties and supersedes any prior understandings and agreements between them regarding the subject matter hereof. There are no other representations, agreements, or understandings, oral or written, between the Parties hereto relating to the subject matter of this Agreement. No amendment of, or supplement to, this Agreement shall be valid or effective unless made in writing and executed by the Parties hereto.

(i) Assignment. The Parties shall not assign this Agreement or any interest, obligation

or duty therein without the express written consent of NORCOM. (j) Continuation of Performance. In the event that any dispute or conflict arises

between the Parties while this Agreement is in effect, the Parties hereto agree that, notwithstanding such dispute or conflict, they shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. Provided that if a Participating Agency fails to pay for the services provided by NORCOM under this Agreement, NORCOM can cease providing such services until payment is made.

(k) Prior Acts. All acts taken by the Parties hereto but prior to the effective date of this

Agreement are hereby ratified and confirmed. Section 7. lndemnity. Each Participating Agency shall protect, defend, indemnify

and save harmless NORCOM, its successors and assigns together with its officers, directors, employees, and agents only from and against any and all liabilities, damages, costs, expenses, causes of action, claims, suits, proceedings and judgments (collectively "Claims") which they may incur or suffer or be put to by reason of or in connection with or arising from any breach, violation or non-performance by such Participating Agency of any

66


4

obligation contained in this Agreement, including its addenda, to be observed or performed by such Participating Agency, or any wrongful act or negligence of such Participating Agency or its agents or employees which relates to this Agreement, including its addenda, howsoever arising. For this purpose, each Participating Agency, by mutual negotiation, hereby waives, as respects NORCOM only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 of the Revised Code of Washington. In the event NORCOM incurs any judgment, award, and/or cost arising therefrom including attorney's fees to enforce the provisions of this article, all such fees, expenses and costs shall be recoverable from the Participating Agency.

NORCOM shall protect, defend, indemnify and save harmless each Participating Agency, its successors and assigns together with its officers, directors, employees, and agents only from and against any and all Claims which they may incur or suffer or be put to by reason of or in connection with or arising solely from any breach, violation or non-performance by NORCOM of any obligation contained in this Agreement, including its addenda, to be observed or performed by NORCOM or any wrongful act or negligence of NORCOM or its agents or employees which relates to this Agreement, including its addenda (and subject to the Software License Agreement), howsoever arising. For this purpose, NORCOM, by mutual negotiation, hereby waives, as respects the Participating Agencies only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 5 l RCW. In the event a Participating Agency incurs any judgment, award, and/or cost arising therefrom including attorney's fees to enforce the provisions of this article, all such fees, expenses and costs shall be recoverable from NORCOM.

Section 8 Execution. This Agreement shall be executed the Parties hereto by their duly authorized representative. The Parties hereto represent and warrant that they are authorized to enter into this Agreement in its entirety, and duly bind their respective city by their signatures below. This Agreement may be executed in one or more counterparts. This Agreement shall be dated as of __________________, 2018.

[Signature Page Follows]

67


5

Signature Page to Agreement for Services dated as of _____________, 2018. [signature blocks will be added]

68


EXHIBIT A

LICENSING/MAINTENANCE PAYMENT STRUCTURE

Each Participating Agency shall pay pro-rated share of licensing fees based on the total number of “concurrent licenses” shared.

Each Participating Agency shall pay for a portion of the total maintenance cost, allocated to each agency based on all Participating Agencies.

In the event a non-participating agency wishes to participate, the joining agency shall pay the appropriate licensing fee based on the proportionate share total. The first annual maintenance cost shall be pro-rated for the remainder of the annual maintenance period and those funds shall be reimbursed to each participating agency based on their prorated reduction in share.

In the event a Participating Agency wishes to withdraw from the Agreement, said agency shall notify NORCOM of their intent to withdraw not less than 180 days prior to the end of the annual maintenance billing period.

3

69


4

Exhibit B

70


5

EXHIBIT C

FEE STRUCTURE

71


QUOTE200208

Expiration: 07/31/2018

TOTAL $ 40,405.30

Note: 2019 Subscription & Support cost would be 20% of the software purchase price.Note: Please refer to the Blue Light website, www.bluelightllc.com, to review the public class training schedule.

Training Dates: -

TERMS & CONDITIONSNET 30

BlueLight, LLCFEIN: 81-15186451876 Bureau Drive Fayetteville, NC 28312United States

BILL TO: NORCOMAttn: NORCOM/Finance ManagerPO BOX 50911Bellevue, WA 98015US

ITEM & DESCRIPTION PRICE QTY TAX AMOUNT

i2 iBase DesignerIBM i2 iBase Designer Concurrent User License + SWSubscription & Support 12 Months

$ 10,455.00 1 $ 1,045.50 $ 11,500.50

i2 iBase UserIBM i2 iBase User Concurrent User License + SWSubscription & Support 12 Months

$ 3,842.00 4 $ 1,536.80 $ 16,904.80

5-Day - Blue Light iBase Designer and User - OnsiteClass (up to 10 students) + Instructor T&EIncludes actual travel and expenses

$ 12,000.00 1 $ 0.00 $ 12,000.00

For any billing questions, please email us at [email protected] or call us at 919-436-4170.

72


mailto:[email protected]?subject=BlueLight Quote Question

Agency Software Maintenance Training Tax

Bellevue Foundation 25,823.00$ Included 2,582.30$

Initial Training Allocation 12,000.00$

Estimated Agency Allocation

Bellevue ‐$ Included 3,000.00$

Kirkland ‐$ Included 3,000.00$

Mercer Island ‐$ Included 3,000.00$

Redmond ‐$ Included 3,000.00$

Agency Software Maintenance Training

2019 Annual Subscription ‐$ 5,681.06$ ‐$

Estimated Agency Allocation

Bellevue ‐$ 1,420.27$

Kirkland ‐$ 1,420.27$

Mercer Island ‐$ 1,420.27$

Redmond ‐$ 1,420.27$

iBase Cost Allocation 2018 ‐ 2019

iBase Cost Allocation 2019

73


Total

28,405.30$

12,000.00$

40,405.30$

74


Governing Board Executive Director Report

Page 1 of 1

MEMORANDUM To: Governing Board

From: Tom Orr, Executive Director

Date: July 9, 2018

Subject: General Update – Governing Board Meeting – July 13, 2018

1. NORCOM Study Session - Workshop

Betsy BeMiller of Workplace Resolutions will facilitate a study session regarding governance efficiencies at the July 13, 2018 Governing Board meeting. The session will begin at approximately 10:00 AM and end at approximately 1:00 PM. There will be a working lunch. Governing Board members will receive a link to submit their box lunch order.

2. NORCOM Strategic Planning The Executive Director is collaborating with Steve Kent from The Results Group on a plan for Phase 2 of the Leadership and Strategic Planning. Steve will hold a session with NORCOM management on July 17-18. A session with the Governing Board will be planned at this time and is tentatively scheduled for the September, 2018 meeting.

75


Governing Board Director Report

Page 1 of 1

MEMORANDUM To: Governing Board

From: Scott Sotebeer, Deputy Director for Strategic Initiatives

Date: July 1, 2018

Subject: General Update – July Governing Board Meeting

E911 Strategic Plan • Updated key issues related to RAGB function at Program Office:

• ESI NET-II status • TEXT-911 rollout management • PSAP distribution formula finalization/budgeting updated • Next meeting for RAGB is August

E911 Program Office

• Held meetings with PO Director, Govt. Liaison Manager, and KCIT Enterprise Manager to discuss priority projects and relationship of NORCOM related to specialty projects, tech capabilities and capacity to help with system-wide projects, and more collaborative and entrepreneurial efforts.

• Meeting with Deb Flewelling specifically to go over communications functions and to provide her with NORCOM priorities and concerns for various project implementations.

KC Sheriff’s Office/KC PSAP

• Met with Undersheriff Scott Somers and Capt. Flohr, the new KCSO commissioned PSAP Manager to discuss PSERN and other issues, including current and future opportunities to collaborate as NG 911 evolves.

• KCSO intends to onboard RADAAR when general agreement is ready for execution. PSERN

• Met with Kimberly Nuber, the newly appointed Deputy Director for PSERN, to discuss NORCOM needs and request for additional consoles.

• Suggested that PSERN provide regular updates to NORCOM Governing Board. • Arranged for her to provide quarterly updates to RAGB and monthly to regular PSAP Directors

meeting. • Kimberly will remain responsible for intergovernmental affairs and outreach.

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Governing Board

Deputy Director Report Operations and Human Resources

Page 1 of 1

MEMORANDUM To: Governing Board From: Roky Louie, Deputy Director for Operations and Human Resources Date: July 13, 2018 Subject: Staff Update OPERATIONS Leadership Training – The Results Group All NORCOM personnel have now completed the Leadership Training offered by Steve Kent and the Results Group. This completes Phase One of the NORCOM Leadership and Strategic Planning Effort. Phase Two will eventually include all of NORCOM’s staff and the NORCOM Governing Board. The first step of Phase Two will involve a Director level retreat with Steve Kent that is scheduled for mid-July. NORCOM Associated Guild Contract Negotiations NORCOM Management and the NORCOM Associated Guild has had their first contract negotiation meeting at the end of last month. A high level of collaboration and positive relationships have continued to lead to a productive negotiation in the spirit of interest-based bargaining. The good labor relations enjoyed by NORCOM have allowed negotiations to be conducted without the added cost of a facilitator. HUMAN RESOURCES Telecommunicator Recruitment On July 2, 2018, NORCOM hired two new telecommunicators. They will be part of NORCOM’s 25th Call Receiving Academy (CRA25). These two hires will be the first in what is believed will be a steady line of new recruits thanks to the work of the Recruitment Cross Team. NORCOM is currently staffed at 51 out of 62 authorized telecommunicator positions. Information Technology Recruitment NORCOM has identified a strong applicant for its Database Administrator position. This applicant is currently completing backgrounding and will be scheduled for polygraph testing shortly. NORCOM is also hiring for a Systems Engineer position. NORCOM continues to interview qualified applicants. Fire Liaison NORCOM has posted the permanent position of Fire Liaison. While it is still early in the process, NORCOM has already received a small number of applications from qualified persons both internally and externally. The anticipated time to fill this position is by mid-September.

77


Governing Board

Police Liaison Report

MEMORANDUM To: Governing Board From: NORCOM- Police Liaison Date: July 13, 2018 Subject: Staff Report – Governing Board Meeting 1. Police Liaison Update

The mission and tasks of the Police Liaison has been modified to provide for increased customer centric service, to include collaborative problem solving and effective communications. Bill Hamilton began his duties as the Police Liaison on June 4th, 2018 and has been very active, collaboratively seeking internal and external input in support of site visits to each NORCOM police agency. In addition to general introductions, the primary goal of such visits is to gather candid feedback regarding agency specific needs, concerns, ideas or to simply share kudos for a job well done.

2. Technology and Operational Update The Police Liaison and NORCOM technology staff recently attended a meeting hosted by the Mercer Island Police Department. Eric Burnson, Tyler Technologies, Senior Client Executive was in attendance. The intent of the meeting was to clarify and reinforce our expectations regarding a more aggressive implementation schedule for Tyler’s parking software solution, Brazos. The meeting went well and the project appears to be back on track as evidenced by several recent action steps by Tyler. NORCOM IT and the Police Liaison attended an iBase planning meeting hosted by the Bellevue Police Department. This analytical software allows for the shared use of multi-agency data to create detailed crime reports, crime mapping, link analysis and rich visualization capabilities with robust dissemination tools. The project is on track and a draft user agreement is currently in legal review. The NORCOM administrative staff recently attended a teleconference with the owner of Firsttwo.com. Firsttwo was designed by a Mercer Island resident and is marketed as a law enforcement intelligence gathering tool which provides real time visual access to a great deal of open source information. Firsttwo is a subscription-based application and the cost is set on a sliding scale by agency size. NORCOM is researching this application as a potential tool for our customers. Our police agencies have worked closely with the Police Liaison to finalize their agency specific protocols for July 4th, to include dispatching July 4th “fireworks” calls for service. NORCOM is very appreciative of the agencies advanced planning and coordination, as this allows for timely staffing decisions in support of various agency needs and operational plans.

78


Governing Board

Police Liaison Report

The Police Liaison is currently working with our police agencies to increase awareness of the applicability of Caller Location Query (CLQ) in a policing environment. CLQ has already proven to be a very useful tool to the Fire Service, to include search and rescue applications. To better serve and support police commanders at various tactical and special events, the Police Liaison is partnering with the Tactical Dispatch team to help share information regarding response capabilities.

79


Governing Board Fire Liaison Report

MEMORANDUM To: Governing Board From: Chris Perez, Acting Fire Liaison Date: June 29th, 2018 Subject: Staff Report – Governing Board Meeting – July 13th, 2018 1. STRIKE TEAM / TASK FORCE

Work continues to progress making this operational change to how requests for Strike Teams and Task Forces are handled. NORCOM IT and Operations are putting the final touches on the necessary changes before training for the dispatchers will begin. The new go-live goal is August 2018.

2. SNOQUALMIE PASS FIRE & RESCUE ON-BOARDING After meeting on June 6th, NORCOM is waiting on two major components to be answered before moving forward with a proposal to the board. Namely, how call routing will function in Kittitas County and what the communications infrastructure plan is in the Kittitas County areas.

3. AUTO AID (RENUMBERING) On June 22nd, the three dispatch centers met again and continued discussion to identify the scope of work necessary to accomplish the renumbering of fire apparatus across King County. It has been determined that any change in one of the three zones will affect each of the other dispatch centers. The go-live goal is still January 1st, 2019 and the representatives for each zone and their dispatch centers will continue to meet and work cooperatively toward achieving this.

4. ePASS

NORCOM IT is developing an incident command feature associated with calls in RAADAR. The Passport System utilizes a digital version of fixed or removable helmet shield, primary, back and reserve passports, nametags and portable status boards and associated radio IDs. This has been designed in collaboration with Fire staff and is planned to move into a testing phase next.

80



NORCOM Fire Performance Measurement Data through June 2018

The following reports include all dispatchable priority 0, 1, 2, 3, and 4 fire/EMS incidents with a unit assigned. Data is gathered based on the time the call is picked up to the time a unit is assigned to the incident.

2010 NFPA 1221 - NORCOM'S CURRENT STANDARD % of Fire/EMS Calls under 60 Seconds: Call Received to Call Dispatched

GOAL 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Jan 90% 78% 78% 85% 85% 88% 89% 91% 84% 86% 86% Feb 90% 81% 77% 83% 86% 87% 88% 91% 84% 87% 87% Mar 90% 79% 80% 85% 85% 88% 90% 90% 85% 86% 87% Apr 90% 79% 81% 87% 83% 87% 89% 90% 83% 86% 85% May 90% 80% 80% 86% 83% 87% 88% 90% 84% 81% 84% Jun 90% 77% 83% 85% 87% 86% 87% 88% 83% 83% 83% Jul 90% 70% 85% 85% 86% 87% 87% 89% 83% 82% Aug 90% 74% 83% 86% 86% 88% 88% 85% 86% 84% Sep 90% 80% 86% 84% 87% 88% 89% 89% 87% 85% Oct 90% 82% 86% 80% 84% 87% 88% 86% 87% 85% Nov 90% 79% 86% 81% 87% 88% 90% 87% 87% 86% Dec 90% 79% 84% 83% 88% 89% 89% 86% 87% 85% AVG 78% 82% 84% 86% 88% 89% 89% 85% 85% 85%

81



2010 NFPA 1221 - NORCOM'S CURRENT STANDARD

% of Fire/EMS Calls under 90 Seconds: Call Received to Call Dispatched GOAL 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Jan 99% 91% 92% 95% 94% 96% 97% 97% 95% 95% 95% Feb 99% 93% 92% 94% 95% 95% 97% 97% 96% 96% 96% Mar 99% 92% 93% 95% 95% 96% 97% 97% 95% 96% 96% Apr 99% 93% 94% 96% 93% 96% 97% 97% 95% 94% 95% May 99% 93% 93% 95% 94% 95% 96% 97% 95% 94% 95% Jun 99% 91% 94% 94% 96% 95% 96% 97% 94% 94% 94% Jul 99% 87% 95% 94% 95% 95% 96% 97% 95% 94% Aug 99% 90% 95% 95% 95% 96% 96% 96% 96% 95% Sep 99% 92% 95% 95% 96% 96% 96% 97% 96% 95% Oct 99% 94% 94% 93% 94% 95% 97% 96% 96% 95% Nov 99% 92% 95% 93% 97% 96% 97% 96% 96% 96% Dec 99% 93% 94% 94% 96% 97% 97% 95% 95% 96% AVG 92% 94% 94% 95% 96% 97% 97% 95% 95% 95%

76%

78%

80%

82%

84%

86%

88%

90%

92%

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2010 NFPA 1221 - Under 60 SecondsNORCOM 5 Year Performance

2013

2014

2015

2016

2017

2018

GOAL

82



91%

92%

93%

94%

95%

96%

97%

98%

99%

100%

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2010 NFPA 1221 - Under 90 SecondsNORCOM 5 Year Performance

2013

2014

2015

2016

2017

2018

GOAL

83


MEMORANDUM

To: NORCOM Governing Board

From: Ron Tiedeman, IT Director

Date: May 29, 2018

Re: Staff Update – Information Technology

NORCOM IT Vacancies: Database Administrator – Candidate in final background phase. Final interview July. Systems Engineer – Candidate search continues

ePASS (employee accountability) - Development is now complete and entering a “test phase.” The Passport System utilizes a digital version of the fixed or removable helmet shields, primary, backup and reserve passports, nametags and portable status boards and associated radio IDs. With the design and workflow expertise of Assistant Chief Dahl, Nathan has created a robust, interactive solution.

RAADAR – RAADAR development continues. IT is preparing a business plan strategy to present in draft form to Executive Director and governing board. We hope the business plan will identify direction, and proposed direction for the software application but also the use of resources, income, revenue and potential revenue as approved by the board. Rapid SOS – A new 911 location accuracy software service has hit the market with significant improvement to 911 caller location accuracy, utilizing 3-5 second automatic updates. Apple has announced implementation in their IOS 12 release, and Android discussions are underway. Due to NORCOM’s business model, as well as agencies and population served, Rapid SOS sees NORCOM as a pivotal installation in the region and state. Automatic Aid Renumbering – IT has been attending these multi agency meetings led by King County Fire Chief representative, Deputy Chief Wallgren. A work plan is being formulated to coordinate the numerous agencies affected and technology changes required with a common goal of January 1. TriTech – Business discussion scheduled July 9th. The discussion will be specific to their Technical Director, and senior level engineers and product development representatives. This is our attempt to market RAADAR and its one of a kind features for situational awareness and mutual aid enhancements to the Tri-Tech portfolio. Tyler - Systems are running efficiently with minimal support tickets being triaged. June 26th , we had two brief outages two hours apart caused by a GIS update, and mobile server service error resolved immediately. Three priority issues remain, all associated with GIS addressing. We have received a “fix” for two of those GIS issues and are testing them now.

PSERN – PSAP ILA version 2 final exhibits are being drafted by PSERN and have not been completed. Console and dispatch equipment installation delayed and now scheduled to begin in August 2018.

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Training to follow in August/ September with 24 sessions of 20 personnel. PSERN ops is finalizing a subcommittee recommendation on agency radio’s and features, and possible additional agency costs.

NORCOM dispatch radio consoles of the PSERN joint board in May will be discussed in July. Scheduling PSERN representative to present at Governing Board and Joint Operations as part of PSERN outreach program.

Tentative Governing Board Documents – iBASE Hosting and support agreement (MOU), Bellevue MEC02 Equipment Room Lease

King County 911 – Project assistance continues: Text to 911, VIPER phone systems and ESInet II installs scheduled for 8/7/19.

CADI Interface – Discussion continues at the county level identifying costs and purchase of the new interface which links PSERN radios to officer names, locations (GPS), radio ID, and integrates into CAD for emergency activation notification. NORCOM is discussing possible support partnership with County.

Fire Projects (Systems Supervisor) • TriTech – Taskforce set up internally to identify enhancements and productivity changes. • Other Fire Projects

• ePass Integration – Development complete, in agency test phase. • Automatic Aid Renumbering Project • Scheduling agency mobile software demo’s • Planning JIPTL discussion and new 2019-2020 prioritized project list

Police Projects

• Tyler/New World Systems Upgrade – COMPLETE 2017.1 o Outage 6/26 – GIS update on 3 machines. Mobile computer NCIC return failure. o Priority 1 and 2 issues – 3 GIS Issues remain and escalated within Tyler o Testing “fix” for two of the three issues.

• Tyler Animal Tracking Module – Kirkland – In-Progress

• iBase – Police crime mapping and statistics regional database hosting. Governing board MOU.

• Planning JIPTL discussion and new 2019-2020 prioritized project list

Infrastructure Projects

• Tri-Tech strategic RAADAR discussion – July • RAADAR – Business Plan Strategy under development • Rapid SOS Research and possible integration • CAD system consolidation research underway to include comparison and cost • Agency data sharing agreement and acceptable use policy governing board draft

o Washington State Patrol o King County Sheriff’s Office o Seattle Fire Department o Snohomish County 911 – Police and Fire

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