agenda of ordinary meeting of council - tuesday, 9

Ordinary Meeting

BUSINESS PAPER

Tuesday, 9 November 2021 at 7:00 PM

Griffith City Council Chambers Phone: 1300 176 077

Web: www.griffith.nsw.gov.au Email: [email protected]

http://www.griffith.nsw.gov.au/

mailto:[email protected]

Ordinary Meeting of Council | 09 November 2021 2

COUNCILLORS

John Dal Broi (Mayor) [email protected] Christine Stead (Deputy Mayor) [email protected] Glen Andreazza [email protected] Doug Curran [email protected] Deb Longhurst [email protected] Eddy Mardon [email protected] Rina Mercuri [email protected] Anne Napoli [email protected] Mike Neville [email protected] Brian Simpson [email protected] Simon Croce [email protected] Dino Zappacosta [email protected]

MEMBERS OF THE PUBLIC CAN ADDRESS COUNCIL IN THE FOLLOWING WAYS Council generally meets every second and fourth Tuesday of the month at 7.00 pm in the Council Chambers. Addressing the Council on Business Paper matters

Members of the public are welcome to attend Council Meetings and address the Council on agenda items provided proper notice is given. A Public Address to Council Declaration Form can be completed on-line and must be received by 12:00 noon on the day of the meeting. Notice of Motion via Councillor

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You can write directly to the General Manager about your issue or concern via letter or email. You can contact the General Manager at [email protected] or to: The General Manager, PO Box 485 Griffith NSW 2680. For more information on public participation see Council’s Agency Information Guide.













https://forms.griffith.nsw.gov.au/Forms/PADC

https://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-MCM-73-57-38


REPORT AUTHORS AND AREAS OF RESPONSIBILITY Senior Management Team General Manager Brett Stonestreet Director Economic & Organisational Development Shireen Donaldson Director Business, Cultural & Financial Services Max Turner Director Infrastructure and Operations Phil King Director Sustainable Development Phil Harding Director Utilities Graham Gordon Economic & Organisational Development Governance Manager/Public Officer and Right to Information Officer Leanne Austin HR & Risk Manager Kylie Carusi Workforce Planning Manager Nick DeMartin Community Development Coordinator Vacant IT Manager Mike Gaze Tourism Manager Mirella Guidolin Information Manager Joanne Savage Information Management Administrator Wendy Vaccari Business, Cultural & Financial Services Finance Manager Vanessa Edwards Asset Management Coordinator Andrew Keith Library Manager Karen Tagliapietra Griffith Regional Arts and Museum Manager Margaret Andreazza Leisure Services Manager Alan Anderson Infrastructure & Operations Works Manager - Maintenance Manjit Chugha Works Manager - Construction Shree Shrestha Parks & Gardens Manager Peter Craig Fleet & Depot Manager Steve Croxon Sustainable Development Planning & Environment Manager Carel Potgieter Acting Development Assessment Coordinator Kerry Rourke Senior Development Assessment Planner Patterson Ngwira Urban Strategic Design & Major Projects Manager Peter Badenhorst Project Planner Nathan Beer Environmental Health & Compliance Coordinator Merryn Benham Principal Officer – Environment David Kellett Corporate Property Officer & Native Title Coordinator Daphne Bruce Building Certification Coordinator Vacant Airport Facility Coordinator Vacant Utilities Engineering Design & Approvals Manager Joe Rizzo Waste Operations Manager John Roser Water & Wastewater Manager Durgananda Chaudhary


AGENDA

ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN GRIFFITH CITY COUNCIL CHAMBERS ON

TUESDAY, 9 NOVEMBER 2021 AT 7:00 PM

MEETING NOTICE

Notice is hereby given that an Ordinary Meeting of Council will be held in the Griffith City Council Chambers on Tuesday, 9 November 2021.

Persons in the gallery are advised that the proceedings of the meeting will be recorded for the purpose of ensuring the accuracy of the Minutes.

Griffith City Council now supplies broadcast and on-demand audio of Ordinary Meetings of Council which may be broadcast via local media and an audio version of the Council Meeting is available on the Council website which can be listened to on a mobile device or PC.

Persons attending a Council meeting consent to the possibility that their voice may be broadcast to the public. Audio of Council Meetings cannot be copied, recorded, reproduced, reused or transmitted without the prior written consent of the General Manager.

Under the Local Government Act 1993, no other recording is permitted without the authority of the Council or Committee. Recording includes a video camera and any electronic device capable of recording speech.

Members of the public may address Council in relation to the items listed in this Agenda by contacting Council on (02) 6962 8100 by 12.00 pm on the day of the meeting.

The agenda for the meeting is:

1 Council Prayer and Acknowledgment of Country

2 Apologies and Requests for Leave of Absence

3 Confirmation of Minutes

4 Business Arising

5 Declarations of Interest

6 Presentations

p20 Presentation to Steve Mortlock.

7 Mayoral Minutes

MM01 p21 Naming of Hanwood Pathway

8 General Manager’s Report

CL01 p24 Large Lot Residential Supply and Demand Analysis and Strategy


CL02 p27 Submissions - 2021/22 Budget Reallocation - Memorial Gardens

CL03 p39 Naming of Ortella Park - Submitted Proposals

CL04 p42 Code of Conduct Complaints - Annual Return (1 September 2020 to 31 August 2021)

CL05 p47 Adoption of the Disability Inclusion Action Plan

CL06 p52 Draft Council Committees Policy

9 Information Reports

CL07 p66 Minutes of the Griffith Pound & Rehoming Centre Working Group Meeting held 18 October 2021

CL08 p71 Minutes of the Cemetery Working Group Meeting held 25 October 2021

CL09 p78 Minutes of the Christmas Working Group meeting held 27 October 2021

10 Adoption of Committee Minutes

p86 Minutes of the Disability Inclusion & Access Committee Meeting held on 15 October 2021

11 Business with Notice – Rescission Motions

12 Business with Notice – Other Motions

p89 Notice of Motion - Councillor Neville

13 Outstanding Action Report

p91 Outstanding Action Report

14 Matters to be dealt with by Closed Council

Brett Stonestreet

GENERAL MANAGER


DRAFT MINUTES

ORDINARY MEETING OF GRIFFITH CITY COUNCIL HELD IN GRIFFITH CITY COUNCIL CHAMBERS ON

TUESDAY, 26 OCTOBER 2021 COMMENCING AT 7:00 PM

PRESENT

The Mayor, John Dal Broi in the Chair; Councillors, Glen Andreazza, Simon Croce, Doug Curran, Deb Longhurst, Eddy Mardon, Rina Mercuri, Anne Napoli, Mike Neville, Brian Simpson, Christine Stead and Dino Zappacosta

STAFF

General Manager, Brett Stonestreet, Director Economic & Organisational Development, Shireen Donaldson, Director Utilities, Graham Gordon, Director Sustainable Development, Phil Harding, Director Infrastructure & Operations, Phil King, Director Business, Cultural & Financial Services, Max Turner and Minute Taker, Brittany Everett

MEDIA

The Area News, Cai Holroyd

1 COUNCIL PRAYER AND ACKNOWLEDGEMENT OF COUNTRY

The Meeting opened with Councillor Brian Simpson reading the Council prayer and the Acknowledgement of Country.

2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE

No apologies or requests for leave of absence were received.

3 CONFIRMATION OF MINUTES

21/373

RESOLVED on the motion of Councillors Christine Stead and Glen Andreazza that the minutes of the Ordinary Meeting of Council held in Griffith City Council Chambers on 12 October 2021, having first been circulated amongst all members of Council, be confirmed.

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli

Minutes of Ordinary Meeting of Council 26 October 2021


Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta

The division was declared PASSED by 12 votes to 0.

4 BUSINESS ARISING

Nil

5 DECLARATIONS OF INTEREST

Pecuniary Interests

Councillors making a pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Councillor Eddy Mardon CC01 Griffith Pioneer Park Museum Committee Membership Reason – Councillor Mardon is a committee member of Griffith Pioneer Park Management Committee.

Significant Non-Pecuniary Interests

Councillors making a significant non-pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Councillor Rina Mercuri MM01 Murrumbidgee Irrigation – Election of Director Reason – One of the candidates is a neighbour and friend. Less Than Significant Non-Pecuniary Interests

Councillors making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Councillor Glen Andreazza MM01 Murrumbidgee Irrigation – Election of Director Reason – Councillor Andreazza is a member shareholder of Murrumbidgee Irrigation. Mayor John Dal Broi MM01 Murrumbidgee Irrigation – Election of Director Reason – Mayor John Dal Broi is a shareholder of Murrumbidgee Irrigation. Councillor Dino Zappacosta MM01 Murrumbidgee Irrigation – Election of Director Reason – Councillor Zappacosta is a shareholder of Murrumbidgee Irrigation. Councillor Anne Napoli MM01 Murrumbidgee Irrigation – Election of Director Reason – Councillor Napoli is a shareholder of Murrumbidgee Irrigation.



6 PRESENTATIONS

Nil

7 MAYORAL MINUTES

Councillor Rina Mercuri left the meeting having declared a Significant Non-Pecuniary Interest, the time being 7:08 pm.

MM01 MURRUMBIDGEE IRRIGATION - ELECTION OF DIRECTOR

21/374

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that:

(a) Council cast a vote in the election process by Murrumbidgee Irrigation to elect a Director to the Board.

(b) Council follow a preferential vote process to cast a vote in the Murrumbidgee Irrigation Director election process referred to in (a) above.

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


8 GENERAL MANAGER’S REPORT

CL01 GRANT APPLICATION ALLOCATION & ENDORSEMENT

21/375

RESOLVED on the motion of Councillors Mike Neville and Dino Zappacosta that Council endorse a funding application of $2.06m under the Local Roads & Community Infrastructure Fund (Federal Government) for the following:

Part funding of Kooyoo Stage Reconstruction Works Stage 1 (Banna Avenue to Banna Lane) and balance funding towards Stage 2 (Banna Lane to Yambil Street).

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson



Councillor Christine Stead Councillor Dino Zappacosta


Councillor Rina Mercuri returned to the meeting, the time being 7:18 pm.

CL02 MLHD REQUEST FOR RECRUITMENT ASSISTANCE

21/376

RESOLVED on the motion of Councillors Dino Zappacosta and Anne Napoli that Council support the proposal request to the amount of $10,000.

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


21/377

RESOLVED on the motion of Councillors Dino Zappacosta and Doug Curran that the results of MM01 Murrumbidgee Irrigation - Election of Director be disclosed in Closed Council.

For Against Councillor John Dal Broi Councillor Deb Longhurst Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


CL03 NSW GROW - GROWING REGIONS OF WELCOME PILOT PROGRAM / WELCOMING CITIES PROJECT

21/378

RESOLVED on the motion of Councillors Mike Neville and Christine Stead that Council enter into a Memorandum of Understanding with Multicultural NSW for the NSW Growing Regions of Welcome (GROW) Pilot Program’s Welcoming Cities project.





9 INFORMATION REPORTS

Nil

10 ADOPTION OF COMMITTEE MINUTES

MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING HELD ON 23 SEPTEMBER 2021

21/379

RESOLVED on the motion of Councillors Christine Stead and Rina Mercuri that the recommendations as detailed in the Minutes of the Tourism and Events Committee meeting held on 23 September 2021 be adopted.



MINUTES OF THE TRAFFIC COMMITTEE MEETING HELD ON 12 OCTOBER 2021

21/380

RESOLVED on the motion of Councillors Brian Simpson and Anne Napoli that Council Staff request a resolution or expedition of the items on the Outstanding Action Report from Transport for New South Wales (TfNSW).

For Against Councillor John Dal Broi



Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta

The division was declared PASSED by 12 votes to 0. 21/381

RESOLVED on the motion of Councillors Doug Curran and Simon Croce that the recommendations as detailed in the Minutes of the Traffic Committee meeting held on 12 October 2021 be adopted.



MINUTES OF THE TRANSPORT COMMITTEE MEETING HELD ON 11 OCTOBER 2021

21/382

RESOLVED on the motion of Councillors Brian Simpson and Mike Neville that Council Staff consider motorcycle parking in the available space directly west of the pedestrian crossing adjacent to the GB’s Sports & Lifestyle store on the north side of Yambil Street.





21/383

RESOLVED on the motion of Councillors Simon Croce and Christine Stead that the recommendations as detailed in the Minutes of the Transport Committee meeting held on 11 October 2021 be adopted.



MINUTES OF THE LAKE WYANGAN & CATCHMENT MANAGEMENT COMMITTEE MEETING HELD ON 5 OCTOBER 2021

21/384

RESOLVED on the motion of Councillors Doug Curran and Rina Mercuri that the recommendations as detailed in the Minutes of the Lake Wyangan & Catchment Management Committee meeting held on 5 October 2021 be adopted.



11 BUSINESS WITH NOTICE – RESCISSION MOTIONS

Nil

12 BUSINESS WITH NOTICE – OTHER MOTIONS

Nil



13 OUTSTANDING ACTION REPORT

21/385

RESOLVED on the motion of Councillors Mike Neville and Glen Andreazza that the report be noted.



14 MATTERS TO BE DEALT WITH BY CLOSED COUNCIL

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) personnel matters concerning particular individuals (other than Councillors)

(b) the personal hardship of any resident or ratepayer

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the Council, or

(iii) reveal a trade secret

(e) information that would, if disclosed, prejudice the maintenance of law

(f) matters affecting the security of the Council, Councillors, Council staff or Council property

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) information concerning the nature and location of a place or an item of Aboriginal significance on Community land.

(i) alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.



Councillor Glen Andreazza left the meeting, the time being 7:38pm.

Councillor Eddy Mardon left the meeting having declared a Pecuniary Interest to CC01 Griffith Pioneer Park Museum Committee Membership, the time being 7:38pm.

21/386


(a) Council resolve to go into closed Council to consider business identified.

(b) Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provision of section [10A(2)] as outlined above.

(c) The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

For Against Councillor John Dal Broi Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


Council resolved that members of the press and public be excluded from the meeting during consideration of the items listed below, and that discussion of the report in open Council would be contrary to the public interest.

CC01 GRIFFITH PIONEER PARK MUSEUM COMMITTEE MEMBERSHIP

Reason: Personnel Matters 10A(2)(a)

CC02 TENDER NO. 4-21/22 - SUPPLY AND DELIVERY OF ROAD SEALING AND PATCHING AGGREGATES

Reason: Commercial Advantage 10A(2)(d)

CC03 TENDER NO. 2-21/22 - OPERATION AND MANAGEMENT OF THARBOGANG QUARRY


CC04 TENDER NO. 3-21/22 - HAULAGE OF MATERIAL TO VARIOUS STOCKPILE SITES


CC05 TENDER NO. 1-21/22 - GRIFFITH SEWER PUMP STATION AUGMENTATION WORKS (GRIFFITH G4 TO G1 SPS AND G4 TO GWRP SEWAGE TRANSFER MAIN)


CC06 TENDER NO. 8-21/22 - KOOYOO STREET RECONSTRUCTION WORKS - BANNA AVENUE TO YAMBIL STREET




Council closed its meeting at 7:38pm. The public and media left the Chamber. Livestream was disconnected. Councillor Glen Andreazza returned to the meeting the time being 7:39pm

The General Manager announced the result of MM01 Murrumbidgee Irrigation - Election Of Director and advised the order that Council’s Preferential Vote will be submitted online to Murrumbidgee Irrigation.

REVERSION TO OPEN COUNCIL

21/387

RESOLVED on the motion of Councillors Christine Stead and Rina Mercuri that Open Council be resumed.


The division was declared PASSED by 12 votes to 0. Open Council resumed at 8:01. Livestream was reconnected.

Upon resuming open Council the General Manager reported that the following resolutions had been made in Closed Council:

MATTERS DEALT WITH IN CLOSED COUNCIL

CC01 GRIFFITH PIONEER PARK MUSEUM COMMITTEE MEMBERSHIP

21/388

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that Council endorse the appointment of the following Community representatives to the Griffith Pioneer Park Museum Committee:

Denis Couch

Edwin Mardon

Robin Silvester

Michael Rohan

Gordon McCaw

Maria Searl

Peter Taylor

Jenna Thomas.




Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


Councillor Eddy Mardon returned to the meeting, the time being 7:40 pm.

CC02 TENDER NO. 4-21/22 - SUPPLY AND DELIVERY OF ROAD SEALING AND PATCHING AGGREGATES

21/389

RESOLVED on the motion of Councillors Mike Neville and Dino Zappacosta that:

(a) Council accept the tender from Regional Quarries Australia P/L and Milbrae Quarries P/L to form a panel for the Supply and Delivery of Road Sealing and Patching Aggregates.

(b) Council authorise the contract documents to be signed by the General Manager. For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


CC03 TENDER NO. 2-21/22 - OPERATION AND MANAGEMENT OF THARBOGANG QUARRY

21/390


(a) Council accept Part A of the Tender from Milbrae Quarries P/L to undertake the operation and management of Tharbogang Quarry including drilling, blasting, crushing, stockpiling and loading of quarry products for three years at the tendered rates subject to the rise and fall conditions of the contract.

(b) With respect to (A) above, Council nominate Milbrae Quarries P/L as the Principal Contractor and Mines Manager for the Tharbogang Quarry.



(c) Council accept Part B of the Tender from Milbrae Quarries P/L for the supply loading of quarry products from their nominated quarries at the rates tendered in their respective submissions for three years subject to the rise and fall conditions of the contract.

(d) Council accept the late submission for Part B of the Tender from Milbrae Quarries P/L for the supply loading of quarry products from Armstrong’s Quarry at the rates tendered in their respective submissions for three years subject to the rise and fall conditions of the contract.

(e) Council authorise the contract documents to be signed by the General Manager.



CC04 TENDER NO. 3-21/22 - HAULAGE OF MATERIAL TO VARIOUS STOCKPILE SITES

21/391


(a) Council accept the tender from Armstrong Plant Hire, Stugutz P/L and Leo Ieriaci to form a panel for Tender 3-21/22 Haulage of Materials to Council nominated sites at the rates tendered in their respective submissions for three years subject to the rise and fall conditions of the contract.

(b) Council authorise the contract documents to be signed by the General Manager. For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta




CC05 TENDER NO. 1-21/22 - GRIFFITH SEWER PUMP STATION AUGMENTATION WORKS (GRIFFITH G4 TO G1 SPS AND G4 TO GWRP SEWAGE TRANSFER MAIN)

21/392

RESOLVED on the motion of Councillors Dino Zappacosta and Glen Andreazza that Council accept the tender from Pressure System Solutions Pty Ltd for Tender No. 1-21/22 - Griffith Sewer Pump Station Augmentation Works in the amount of $390,965 (ex. GST) for 12 months, commencing November 2021. For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta


CC06 TENDER NO. 8-21/22 - KOOYOO STREET RECONSTRUCTION WORKS - BANNA AVENUE TO YAMBIL STREET

21/393

RESOLVED on the motion of Councillors Christine Stead and Glen Andreazza that:

(a) Council accept the tender from B&C Plumbing for Tender No. 8-21/22: Kooyoo Street Reconstruction Stage 1 (Banna Avenue to Banna Lane only as referred to in the Financial Implications section of this report.

(b) Council, in accordance with Section 178(1) (b) of the Local Government Regulation 2005, reject all tenders submitted for Tender No. 8-21/22 Kooyoo Street Reconstruction works Stage 2 (Banna Lane to Yambil Street) due to all tenders being over the allocated budget.

(c) Council, in accordance with Section 178(4) (a) of the Local Government Regulation 2005, does not need to call fresh tenders for Stage 2 of Tender No. 8-21/22 as there are suitably qualified and experienced tenderers available to negotiate with.

(d) Council, in accordance with Section 178(3) (e) of the Local Government Regulation 2005, enter into negotiations with B&C Plumbing for Stage 2 only of the Kooyoo Street Reconstruction Works (Banna Lane to Yambil Street) as they are a suitably qualified local contractor who has experience in the work required under this contract.

(e) Council authorise the contract documents (Stage 1 Banna Avenue to Banna Lane) to be signed by the General Manager.

(f) At the completion of negotiations with B&C Plumbing in relation to Stage 2 (Banna Lane to Yambil Street) of Tender 8-21/22, a further report be presented to Council.




Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta

The division was declared PASSED by 12 votes to 0. There being no further business the meeting terminated at 8:07pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council PRESENTATION TITLE Presentation to Steve Mortlock

RECOMMENDATION

Standing Orders be suspended to allow the Mayor to present Steve Mortlock with a Recognition of Service to the Community.


Griffith City Council MAYORAL MINUTE CLAUSE MM01 TITLE Naming of Hanwood Pathway FROM John Dal Broi, Mayor TRIM REF 21/116748

SUMMARY

In response to the recent passing of Peter Bartter, it has been suggested some infrastructure in Griffith or Hanwood be named in honour of the Bartter name and the significant contribution to the development of Griffith and Hanwood due to Bartter Enterprises.

The recently completed shared pathway joining Hanwood to Griffith is an eminently suitable piece of infrastructure that could be named in honour of the contribution of Bartter Enterprises to the City.

It is noted that the feature is within a dedicated road corridor (Kidman Way), and as advised by the NSW Addressing Policy and User Manual, a road is “considered to be an area that is open to and/or used by the public and is navigable by vehicle or foot ….. or allowing access between points or to a feature.” (Section 2.4.2) Consultation with the Geographic Names Board (GNB) has recommended that the feature name is proposed as a road, using a suitable Road Type (as per section 6.10 of the NSW Addressing Policy and User Manual) for pedestrian only traffic.

Suitable Road Types which meet the physical description of the shared pathway include: ‘Path’; being a “Roadway used only for pedestrian traffic” and ‘Walk’; being a “Thoroughfare with restricted access used mainly by pedestrians”.

Under the Roads Act 1993 (Part 10, Division 4, Section 162), Council and Transport for NSW are the road naming authorities and are responsible for the naming of roads.

Council have consulted with the GNB to test the suitability of the name Bartter Path.

The GNB advise the preference would be to avoid terms like ‘Enterprises’ so as to not have any commercial connection to the name. It would also keep the road name itself shorter which is preferred. The GNB also advise that although there is a similar sounding Road in Benerembah (i.e. Barber), given that the proposed feature name is a pathway and not used for addressing, the name would be acceptable for proposal.

RECOMMENDATION

(a) Council propose the name of Bartter Path for the shared pathway joining Hanwood and Griffith which runs parallel to the Kidman Way.

(b) Council publish the proposed name Bartter Path on the Council website for 28 days, and accept submissions in relation to the proposed name.

(c) Should there be submissions received, a report to Council be prepared. (d) Should there be no submissions received, the name be adopted and proposed to

the GNB for gazettal.

https://scanmail.trustwave.com/?c=7101&d=7uH_4dvkdGrhdBUprh4GoDQwCumBRMC4Ulml_g46Hw&u=https%3a%2f%2fwww%2egnb%2ensw%2egov%2eau%2f%5f%5fdata%2fassets%2fpdf%5ffile%2f0004%2f229216%2fNSW%5fAddress%5fPolicy%5fand%5fUser%5fManual%5f2021%2epdf

https://scanmail.trustwave.com/?c=7101&d=7uH_4dvkdGrhdBUprh4GoDQwCumBRMC4Ulml_g46Hw&u=https%3a%2f%2fwww%2egnb%2ensw%2egov%2eau%2f%5f%5fdata%2fassets%2fpdf%5ffile%2f0004%2f229216%2fNSW%5fAddress%5fPolicy%5fand%5fUser%5fManual%5f2021%2epdf

MM01 Naming of Hanwood Pathway


REPORT

The name Bartter could be viewed as a most suitable name for the shared pathway between Hanwood and Griffith due to the history of Bartter Enterprises.

Peter and David Bartter established Bartter Enterprises in 1955 before selling the company in 2009 to Baiada.

Starting with just 100 chickens at the age of 18 as part of a project from the Hanwood Junior Farmer’s Association, Mr Bartter grew the company from eggs to meat production. In 1999 the Company purchased Steggles, which saw the operation become one of the largest employers in the Griffith region.

Bartter Enterprise became one of the largest producers of chicken and eggs across Australia and the individual contributions from Peter & David were invaluable to Griffith. Peter supported Griffith right from the very beginning and was a generous man, donating to many causes including Griffith Pioneer Park Museum.

OPTIONS

OPTION 1 As per the Recommendation.

OPTION 2

Council could consider the alternative suitable Road Type and choose Bartter Walk.

POLICY IMPLICATIONS

Roads and Public Place Naming (IM-CP-201)

FINANCIAL IMPLICATIONS

Signage can be erected on the Path when the name is adopted.

LEGAL/STATUTORY IMPLICATIONS

Roads Act 1993 (Part 10, Division 4, Section 162) NSW Address Policy and User Manual (May 2021)

ENVIRONMENTAL IMPLICATIONS

Nil

COMMUNITY IMPLICATIONS

The community is to be included the consultation process for the naming of roads and places. LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 1.1 Provide clear and transparent communication to the community.

MM01 Naming of Hanwood Pathway


CONSULTATION

Senior Management Team

ATTACHMENTS

Nil


Griffith City Council REPORT CLAUSE CL01 TITLE Large Lot Residential Supply and Demand Analysis and Strategy FROM Kelly McNicol, Consultant Planner TRIM REF 21/115147

SUMMARY

The purpose of this report is to request Council endorse the public exhibition of the Large Lot Residential – Supply and Demand Analysis and Strategy (see attachment (a)) for a period of 28 days. The Strategy is required to facilitate the rezoning of land to R5 – Large Lot Residential in the Griffith Local Environmental Plan 2014.

RECOMMENDATION

(a) That Council endorse the public exhibition of the draft Large Lot Residential – Supply and Demand Analysis and Strategy in attachment (a) for a period of 28 days.

(b) Should any submissions be received during the public exhibition period a detailed assessment of the submission(s) with a recommendation for action be reported to an Ordinary Meeting of Council and a final Large Lot Residential – Supply and Demand Analysis and Strategy be provided to Council for adoption.

(c) Should no submissions be received during public exhibition, the Large Lot Residential – Supply and Demand Analysis and Strategy be adopted as drafted.

REPORT

A Large Lot Residential – Supply and Demand Analysis and Strategy (Strategy) has been prepared following public consultation as part of the Growing Griffith to 2045 project including a review of all submissions received, additional research and consultation with the development industry. Large Lot Residential land in Griffith is often referred to as ‘rural residential’ land and is zoned R5 with minimum lot sizes generally ranging from 3000 sq. m. to one ha in area. R5 zoned lands are predominantly located at the fringes of urban and village areas and support large single detached dwellings with area for large outbuildings and pools.

The Strategy is required by the Riverina Murray Regional Plan and section 9.1(2) of the Environmental Planning and Assessment Act 1979 – referred to as ‘Ministerial Directions’ to facilitate the rezoning of land to R5 – Large Lot Residential in the Griffith Local Government Area.

The objectives of the Strategy in attachment (a) are as follows:

carry out a comprehensive review of the supply of R5 zoned land in Griffith including

a locational analysis.

CL01 Large Lot Residential Supply and Demand Analysis and Strategy


understand the demand for R5 zoned lands, locational preferences and any new

trends.

pursue reduced minimum lot sizes in transition areas to support rural lifestyle lots,

hobby farms and reduce land use conflict at zone interfaces.

consider candidate sites identified during the drafting of the Griffith LSPS.

review the zoning of urban – rural fringe areas at the western extent of the Griffith

urban area.

provide the basis for Council to zone additional lands for the purpose of R5 – Large

Lot Residential and to rezone existing R5 zoned lands for other purposes as

identified in the Griffith LSPS.

Based on a comprehensive supply and demand analysis, the Strategy concludes there is a need for additional lands in Griffith to be zoned to R5 – Large Lot Residential. The Strategy also recommends some land zoned R5 be rezoned to RU5 - Village to allow additional residential growth around Yoogali and makes further recommendations regarding lands along Rose Road and Harward Road at the urban-rural fringe of Griffith. The Strategy assesses potential candidate sites and has made recommendations to pursue the rezoning of lands and reduction of minimum lot sizes (see attachment (a), page 45). The Strategy recommends actions for nine Candidate Sites. Should the Strategy be adopted by Council, a Planning Proposal would be submitted to the Department of Planning, Industry and Environment to facilitate the recommendations.

OPTIONS

OPTION 1 As per the Recommendation. OPTION 2 Any other resolution of Council.

POLICY IMPLICATIONS

The Strategy would inform amendments to the Griffith Local Environmental Plan 2014.


Not Applicable


Not Applicable


Not Applicable

CL01 Large Lot Residential Supply and Demand Analysis and Strategy



Not Applicable

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 6.3 Plan strategically and consider land use management to encourage investment in the region.

CONSULTATION


ATTACHMENTS

(a) Griffith Large Lot Residential Supply and Demand Analysis and Strategy (under separate cover) ⇨

../../../RedirectToInvalidFileName.aspx?FileName=CO_09112021_ATT_1395_EXCLUDED.PDF#PAGE=3


Griffith City Council REPORT CLAUSE CL02 TITLE Submissions - 2021/22 Budget Reallocation - Memorial Gardens FROM Shireen Donaldson, Director Economic & Organisational Development TRIM REF 21/116350

SUMMARY

At the Council Meeting 14 September 2021 it was resolved on the motion of Councillors Doug Curran and Brian Simpson that:

(a) i.Council remove from the Griffith City Council 2021/2022 10 Year Capital Works Program, Line Item 18, “New Rose Garden – Adjacent to Visitor Information Centre” $300,000.

ii.Council remove from the Griffith City Council 2021/2022 10 Year Capital Works Program, Line Item 19, “New Rose Garden – Additional Scope” $300,000 (Grant funding not yet secured)

(b) Council support in principle the following amendments to the Griffith City Council 2021/2022 Capital Works Program and invite the community submissions for a period of 28 days:

i.Council allocate $200,000 in the 2021/2022 Capital Works Program for “Memorial Park Gardens (Banna Ave) Embellishment” and $100,000 for the Art Gallery Project.

ii.Council notes there is a grant application submitted under the Regional Activation Fund (scheduled for announcement November 2021) to upgrade a garden in the Griffith CBD. Should the grant application be successful, a further report be submitted to Council regarding further planning of embellishments of Memorial Park Gardens.

(c) Council rename the existing “Rose Garden Working Group” to the “Memorial Park Gardens (Banna Ave) Embellishment – Working Group”, that all existing members be invited to continue their participation and Council advertise for other interested members of the public to apply to join the Working Group.

(d) A report be presented to Council for consideration following close of receipt of submissions.

At the end of the submission period, seven submissions were received. Submissions were either written, received online or verbally at a Council Café community engagement session at which feedback into this item was specifically sought.

The majority of submissions received supported the proposed amendment to the 2021/22 Budget.

RECOMMENDATION

(a) Council allocate $200,000 in the 2021/2022 Capital Works Program for “Memorial Park - Gardens (Banna Ave) Embellishment” and $100,000 for the Art Gallery Project.

(b) Council rename the existing “Rose Garden Working Group” to the “Memorial Park Gardens (Banna Ave) Embellishment – Working Group”, that all existing members be invited to continue their participation and Council advertise for other interested members of the public to apply to join the Working Group. This process to commence as part of the Council Committee review process scheduled to commence in February 2022.

CL02 Submissions - 2021/22 Budget Reallocation - Memorial Gardens


REPORT

SUBMISSION 1 – STEVEN MURRAY RESPONSE/ RECOMMENDATION

Supports the re-allocation of funds towards the

upgrade of Memorial Park and towards an extension

of the existing Art Gallery

Does not support a new Art Gallery

FOR the Amendment to the 2021/22 Budget

SUBMISSION 2 – RSL GRIFFITH SUB-BRANCH

Requesting involvement in the allocation of resources in the upgrade to Memorial Park ($200,000)

FOR the Amendment to the 2021/22 Budget

RSL Griffith Sub Branch be invited to join the “Memorial Park Gardens (Banna Ave) Embellishment – Working Group”

SUBMISSION 3 – NAME WITHHELD ON REQUEST

Memorial Park requires a sound system No indication regarding the Amendment

FYI - Grant Application has been submitted seeking mobile sound solutions for the community stages.

SUBMISSION 4 – COUNCIL CAFE

Improve Memorial Garden, but not remove parking FOR the Amendment to the 2021/22 Budget


Spend all $300,000 at Memorial Gardens AGAINST the Amendment to the 2021/22 Budget


Agree with resolution FOR the Amendment to the 2021/22 Budget


Prefer budget to be directed to maintenance of roads, footpaths at Yenda or $300,000 to grounds at Lake Wyangan

AGAINST the Amendment to the 2021/22 Budget

Members of the Rose Garden Working Group have received correspondence from Council indicating the Rose Garden Working Group has been renamed and to thank members for their participation in the Rose Garden Working Group. Members were advised Council will be advertising for members for the newly formed Memorial Park Gardens (Banna Avenue) Embellishment Working Group and that they would be contacted at this time, to confirm membership with the new Working Group.

CL02 Submissions - 2021/22 Budget Reallocation - Memorial Gardens


OPTIONS


OPTION 2 Any other resolution of Council.

POLICY IMPLICATIONS

Nil


Council allocate $200,000 in the 2021/2022 Capital Works Program for “Memorial Park Gardens (Banna Ave) Embellishment” and $100,000 for the Art Gallery Project.


Nil


Nil


Community consulted regarding input to Council’s 2021/22 Capital Works Budget.



CONSULTATION


Community

ATTACHMENTS

(a) Submissions Received ⇩ 30

CL02 Attachment (a) Submissions Received


Steven Murray Architect

Registration No. 4450 35 Boonah Street GRIFFITH NSW 2680

P.O Box 1230 GRIFFITH NSW 2680 Mobile phone: 0408 667 442 Email: [email protected]

www.stevenmurrayarchitecture.com 15 October 2021 The General Manager Griffith City Council P.O. Box 485 GRIFFITH NSW 2680 Dear Sir, RE: Garden Project – 2021/2022 Capital Works Program I offer my comments to the above matter as follows: -

1. I support the re-allocation of funds towards the upgrade of the ‘Memorial Park Gardens’ embellishment and towards to an extension to the existing art gallery.

2. In regards to the ‘push’ for a new art gallery, I am opposed to the idea unless it can be demonstrated that additions to the existing art gallery will not satisfy extra spaces/area requirements within the existing site.

In 2018, Council engaged my services to provide a design for alterations within the existing building and for the expansion of the building to the eastern side boundary. The drawings, along with a budget estimate provided by an experienced local builder, were submitted to the Regional Theatre and Art Gallery manager, Raina Savage. The drawings are attached to this correspondence. Looking at the drawings, the proposal provided the extra spaces required at the time. The estimated cost for this work was $1.07 million excluding GST. Note that the proposed concrete covered deck to the southeastern corner offers the opportunity for additional internal spaces if necessary. In my opinion this is a more affordable outcome than constructing a new art gallery elsewhere, which would probably cost in the region of $3 million to $4 million. It also raises the question: what happens to the vacated space within the existing building? Furthermore, this fine art deco building was originally designed to be in part, an art gallery. It is also located within the ‘Heritage Conservation Area’ as identified in the GLEP 2014 and in close proximity to the library and cafes on the opposite side of Banna Avenue. I therefore urge Council to fully consider this course of action further before embarking on a new art gallery. Yours faithfully,

Steven Murray Architect



REVISION NUMBER REVISION DATE REVISION DESCRIPTIONCONSULTANTS ARCHITECT

STEVEN MURRAY ARCHITECTRegistration No. 4450

35 BOONAH STREET,GRIFFITH NSW 2680PH/FAX: (02) 6964 7798Email: [email protected]

www.stevenmurrayarchitecture.com

PROJECT JOB NUMBER:

CLIENT

DATE:

DESIGNED: DRAWN:

SCALE:

CHECKED:

PAGE SIZE:

DRAWING NUMBER:TITLE

5380

TB

C

11,2

3490

4,00

090

5,99

0

240

240

1,500 90

~514

0

5,560 240 2,00011,793 9017,923 TBC7,000 TBC

21,6

44 T

BC

8,36

0

7,440 240 1207,800 TBC

5,850 TBC

STORE

STAGE

WAR MUSEUM

KITCHEN

MULTI-PURPOSE ROOM

ENLARGED GALLERY 'B'

GALLERY 'A'

PATIO

OFFICE 'C'

LOBBY

OFFICE 'A'

OFFICE 'B'

B A N N A A V E N U E

PROPOSED FLOOR & SITE PLAN

R A I L W A Y S T R E E T

POWER POLE

MALETOILETS

NEW'ACCESSIBLE'TOILET

FEMALETOILETS

UP

UP

UP

UP

UP

UP UP

UP

~ 6m

FLAG POLEFLAG POLE

EXISTINGELEC. BOX

BOUN

DARY

BOUN

DARY

BOUNDARY TBC

BOUNDARY

ENTICKNAP PARK

F

NEW CUPBOARDS, SINKS,STOVE SPLASH-BACK,VINYL FLOORING & COVING

4.5m WIDE x 21.HIGHROLLER DOOR

NEW ENTRYVESTIBULE

NEW STOREROOM 2

VINYL ONCONCRETEFLOOR

NEW CONCRETE SLAB

LOADING AREA

1/40 F

ALL

NEW 1/20(MAX)WALKWAY

NEW FITOUT

AMBULANTWC

AMBULANTWC

NEWCLEANER'S

PASSAGE

NEW STORE ROOM 1

WALLS DEMOLISHED

NEW WORKSHO-LEARNING ROOM

HALL OFFICE

BALCONY

ROOF LINE

NEW EXHIBITION ROOM

NEW OPENINGREMOVE DOORS

FLOORBOARDS

CARPET

VINYL CONCRETE &PAVED

CANTILEVER BEAM OVER

BIFOLD ALUMINIUM FRAMED DOORS

BIFOLD ALUMINIUM FRAMED DOORS

NEW CONCRETE DECKPAVED FINISH

NEW CONCRETE LAYBACK~10m LONG

3m WIDE x 2.1m HIGH ROLLER DOOR

BOUN

DARY

NEW TUBULAR HANDRAILSTO AS 1428.1 ('ACCESSIBLE')PAINT FINISH

NEW TILES TO RAISED LEVEL1/40 TO FLOOR LEVEL

NEW FITOUT

NOTES

PROPOSED PAVING ON HARDCORE.EXISTING LAWN AND PLANTS REMOVED

SCULPTURE-DISPLAY COURT

SCULPTURE-DISPLAY COURT

1) AREA OF EXISTING BUILDING ~ = 954 Sq.m2) AREA OF PROPOSED BUILDING ADDITIONS ~ = 220 Sq.m TOTAL AREA EXISTING AND PROPOSED BUILDING ~ = 1,174 Sq.m

3) AREA OF PROPOSED DECK AND BALCONY ADDITIONS ~ = 78 Sq.m

GARDEN AREA

ROSE GARDEN

STEPS UP

PROPOSED PAVING ON HARDCORE.EXISTING LAWN AND PLANTS REMOVED.EXISTING SCULPTURES RETAINED

BOUN

DARY

OUTLINE OF PROPOSED ADDITIONS

EXISTING DRIVEWAYTRACKS REMOVEDAND AREA REINSTATEDWITH LAWN

EXISTING LAYBACKREINSTATED TO K&G.

POST

E X I S T I N G B U I L D I N G

~ 5.

8m

~0.6

m~7

.2m

SOUTH ELEVATION

EXISTING BUILDING

MULTI-FOLD ALUMINIUM DOORS

HIGHLIGHT WINDOWS

CLERESTORY WINDOWSF.C RENDERED FACADES

FLOOR LEVEL

GRIFFITH WAR MEMORIAL HALL & ART GALLERY

PROPOSED ADDITIONS

NEW PIPE HANDRAILS TO AS1428.1

EXISTING RENDERED AND PAINT FINISH WALLSEXISTING METAL ROOF BEHIND

EXISTING METAL ROOF BEHIND

TILED FINISH STEPSEXISTING STEPS RE-TILED

~0.5

m

FC RENDERED AND PAINT FINISHCANTILEVERED HOOD

RENDERED & PAINTED BRICKWORK

ALUMINIUM FRAMED WINDOWS

EAST ELEVATION

EXISTING RENDERED AND PAINTED BUILDING BEYOND

EXISTING METAL ROOF BEYOND

FLOOR LEVEL

ROUND COLUMN BEYOND

FC RENDERED AND PAINT FINISH FACADE

RENDERED & PAINTED BRICKWORK

MULTI-FOLD ALUMINIUM DOORS

~5.6

m

PART NORTH ELEVATION

RENDERED & PAINTED BRICKWORKALUMINIUM FRAMED WINDOWS

EXISTING ROOF BEYOND

EXISTING ROOF BEYOND EXISTING WALL

CURVED FLAT SHEET METAL'COLORBOND' FINISH WALL

NEW LANDING

NEW RAMPFLOOR LEVEL

DA DRAWINGS:PROPOSED PLAN, ELEVATIONS

GRIFFITH CITY COUNCIL SM SM SM

SEPT. 2018

A021:100 ON A11:200 ON A3 A1 OR A3

GRIFFITH WAR MEMORIAL HALL ANDART GALLERY ALTERATIONS &ADDITIONS AT LOT 2 DP 758476,167 - 185 BANNA AVE. GRIFFITH NSW



RETURNED AND SERVICES LEAGUE PRESIDENT Hank Veenhuizen 0407 487 167 OF AUSTRALIA HON. TRES Ffiona Beverley NEW SOUTH WALES BRANCH INCORPORATED

‘The Price of Liberty is Eternal Vigilance’ HON. SEC Ffiona Beverley 0428 630 057 Email: [email protected]

8 October 2021 Mr. Brett Stonestreet General Manager Griffith City Council Box 485 GRIFFITH. NSW 2680 Dear Brett On behalf of the Griffith RSL Sub-branch, I am writing to request that when you eventually have a meeting to discuss what is to happen at the Memorial Gardens and how the $200,000 is to be spent, that some members of the RSL Executive could be present, as the Cenotaph is the centrepiece of the gardens. It is not clear what sort of items you want in a submission. For example do you mean suggestions re types of plantings, additional seating, a PA system, Red Poppies, more gardeners etc.???? We aren’t sure. We look forward to hearing from you. Kind regards

Ffiona Beverley Secretary On behalf of the Griffith RSL Sub Branch PO Box 1376 GRIFFITH. NSW 2680

GRIFFITH SUB BRANCH PO BOX 1376

GRIFFITH. NSW 2680 Ph: 02 6962.3460



Submission - Garden Project – 2021/2022 Capital Works ProgramFeedback on the Garden Project – 2021/2022 Capital Works Program

Submitted At

2021-09-27 17:27:15

Name

Residential Address

Your email?

Would you like your details withheld from the Business Paper?

Yes

Please provide your feedback on the proposal

Memorial park needs to have a sound system that can be used on the stage, and atthe cenotaph. This will ensure that everyone can be heard at from the stage and thecenotaph.

Submission ID

615172531e13364d8b52e2ef




Submitted At

2021-10-21 15:03:01

Name

Feedback received Council Cafe 21 October 2021 - Library

Residential Address

Banna Avenue, Griffith, NSW, 2680, Australia

Your email?


No


I am happy to see the funds used to improve gardens but not to take away anyparking.

Submission ID

6170e675f5fcd602a40be91a




Submitted At

2021-10-13 16:26:57

Name

Feedback received at Council Cafe 16 September 2021

Residential Address

Banna Avenue Kiosk, Griffith, NSW, 2680, Australia

Your email?

[email protected]


No


1. Spend all $300,000 in fixing Memorial Gardens.

2. The entire $300,000 on improving Memorial Gardens.

Submission ID

61666e21112dd75aee6b16d1




Submitted At

2021-10-13 16:19:56

Name


Residential Address

Banna Avenue Kiosk, NSW, 2680, Australia

Your email?

[email protected]


No


1. I am very happy to see this resolution by Council. Well done!

2. I think this is a reasonable idea.

3. I agree with this decision to allocate the funds as per the resolution.

4. I'm happy with the $200,000 going to Memorial Gardens and$100,000 to the ArtGallery Project.

Submission ID

61666c7c6ffdac057b7eb11c




Submitted At

2021-10-13 16:24:21

Name


Residential Address

Banna Avenue Kiosk, Griffith, NSW, 2680, Australia

Your email?

[email protected]


No


1. I would rather see the money spent on the maintenance of roads.

2. Use the funds on footpaths at Yenda. Park Street from the retirement village to theshopping centre.

3. Please spend the whole $300,000 at the Lake to make the grounds more userfriendly.

Submission ID

61666d85d308927a90675941


Griffith City Council REPORT CLAUSE CL03 TITLE Naming of Ortella Park - Submitted Proposals FROM Jeanette Franco, Information Management Administrator TRIM REF 21/113868

SUMMARY

At the Council Meeting 14 September 2021, Council resolved to advertise an Expression of Interest to name “Ortella Park” with proposals to name the park after a person who was significant to the immediate Ortella Street / Gordon Avenue area. The park is situated on Lot 1 DP 125382, 12-18 Ortella Street, Griffith, and is approximately 1310.32m2 in area. A ‘Park Names and Description’ document dated 21 October 1996, states that this park is not named or known as Ortella Park and is a temporary name only. Fourteen nominations were received for six names. Submissions are attached for the information of Councillors (in Confidence). The proposed name selected by Council will be subject to the approval process required by the Geographical Names Board (GNB). This will include Council placing the selected proposed name on public exhibition for a period of 28 days. Following this exhibition period and consideration of any submissions received, the Council endorsed name will then be proposed to the GNB. If approved by the GNB, the name will then be further advertised by the GNB, inviting further public submission. Should submissions be received by GNB, submissions will be forwarded to Council for further comments. The GNB will then review submissions and either reject, alter or endorse the name. If the name is rejected, the approval process will need to re-commence with a new name. For this reason, it is proposed an alternate name is selected by Councillors to use should the first name selected be not accepted by the GNB for any reason.

RECOMMENDATION

(a) Council select ___________ (Name 1) as the preferred option to name the temporarily named “Ortella Park”.

(b) Council place the name _________ (Name 1) on Public Exhibition for 28 days.

(c) Should there be no submissions received, the name _____________(Name 1) be endorsed for proposal to the Geographical Names Board for consideration and following approval by GNB, advertising by the GNB inviting Public Submission.

(d) Council select ___________ (Name 2) as an alternate option should name __________ (1) not be accepted by the Geographical Names Board (at any stage of the approval process) and the approval process re-commence accordingly.

(e) Should submissions be received after the 28 day Public Exhibition Period (following Point (b)) by Council, a report to Council be prepared to consider submissions and determine the name to be proposed to the GNB.

(f) Names not endorsed for proposal for “Ortella Park” be added to the Griffith City

CL03 Naming of Ortella Park - Submitted Proposals


Council Road & Place Name Register.

REPORT

Advertising for Expressions of Interest to propose a name for the park concluded on Friday 22 October 2021 at 4pm after being on exhibition for 28 days. Proposals must have included the full name of the person being proposed, date of birth, date of death, and the person’s significance to the immediate Ortella Street / Gordon Avenue area. These inclusions are a compulsory requirement by the Geographical Names Board for consideration of their approval. At the conclusion of the exhibition, the submissions were received and checked against names already in the existing Griffith City Council Roads and Place Names Register, their suitability as use for a Place Name and the significance of the Proposed Name to the Ortella Street area. Names selected by Council are still subject to approval and public exhibition by the GNB.

OPTIONS


The GNB requires the above process to be followed to ensure the name is registered.

POLICY IMPLICATIONS

(IM-CP-201) Roads and Parks – Naming and Renaming – Public Policy FINANCIAL IMPLICATIONS

Not Applicable


Geographical Names Board of NSW - Place Naming Policy (July 2019)

Geographical Names Board of NSW - Guidelines for the determination of place names (September 2018)

Geographical Names Board of NSW - Naming a place (September 2018)


Not Applicable


The community, from time to time, nominate names to be added to the Register.

CL03 Naming of Ortella Park - Submitted Proposals




CONSULTATION


ATTACHMENTS

(a) Summary of Proposed Names (confidential)

(b) Proposal 1 (under separate cover) (confidential)

(c) Proposal 2 (under separate cover) (confidential)

(d) Proposal 3 (under separate cover) (confidential)

(e) Proposal 4 (under separate cover) (confidential)

(f) Proposal 4 (under separate cover) (confidential)

(g) Proposal 4 (under separate cover) (confidential)

(h) Proposal 5 (under separate cover) (confidential)

(i) Proposal 5 (under separate cover) (confidential)

(j) Proposal 5 (under separate cover) (confidential)

(k) Proposal 5 (under separate cover) (confidential)

(l) Proposal 6 (under separate cover) (confidential)

(m) Proposal 6 (under separate cover) (confidential)

(n) Proposal 6 (under separate cover) (confidential)

(o) Proposal 6 (under separate cover) (confidential)


Griffith City Council REPORT CLAUSE CL04 TITLE Code of Conduct Complaints - Annual Return (1 September 2020 to 31

August 2021) FROM Shireen Donaldson, Director Economic & Organisational Development TRIM REF 21/107965

SUMMARY Under the Model Code of Conduct framework, the Complaints Coordinator must report on a range of Code of Conduct complaints statistics to Council and to the Office of Local Government (OLG) each year. Specifically, Council must identify the total number of complaints received and dealt with in the OLG nominated reporting period (1 September 2020 to 31 August 2021) about Councillors and the General Manager under the Code of Conduct and of these, how many instances a Conduct Reviewer or Panel was engaged to resolve a Code of Conduct complaint either by preliminary assessment or further investigation. Statistics must then be collected on the methods of resolution of the complaint. The OLG also requires Council to provide costings of dealing with Code of Conduct Complaints made about Councillors and the General Manager. The OLG supplies the requisite Data Collection Form which is due no later than the 31 December 2021. The OLG has requested that Council return this report by 30 November 2021 so as to enable the compilation of the Time Series Data Publication by the OLG.

RECOMMENDATION Council note the Code of Conduct Complaints Report for the period between 1 September 2020 - 31 August 2021.

REPORT Council adopted the Model Code of Conduct and Procedures for the Administration of the Code of Conduct for Local Councils in NSW in August 2020. As required by the Procedures, Council maintains a Register of Code of Conduct Complaints. The Register is used to provide statistical data to the OLG regarding the number of Code of Conduct Complaints received about Councillors and the General Manager and how these were resolved. Any other types of Code of Conduct complaints received in the period are not reportable to the OLG. The Procedures for the Administration of the Code of Conduct provide instruction on the methods of resolution for Code of Conduct Complaints. These instructions are specific for the Mayor, General Manager and Council appointed Conduct Reviewers who are responsible for dealing with complaints. Under the Model Code of Conduct, Council is not required to provide specific details on each Code of Conduct complaint nor present reports to Council on individual matters unless the matter has progressed to an investigation stage and a final investigation report is to be

CL04 Code of Conduct Complaints - Annual Return (1 September 2020 to 31 August 2021)


presented to Council pursuant to Part 11 of the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW (the Procedures). At the conclusion of the Reporting Period 1 September 2020 - 31 August 2021:

1 Code of Conduct complaint was received about Councillors or the General Manager.

1 Code of Conduct complaint was finalised (this includes complaints that were reported as not being finalised in the previous reporting period).

In addition to statistical data relating to the status of Complaints, the OLG has instructed that councils also report on the expenditure on staff time, Conduct Reviewers and Panels to administer Code of Conduct Complaints. The total cost of administering Code of Conduct Complaints about Councillors and the General Manager at Griffith City Council was $3,000 for the reporting period 1 September 2020 to 31 August 2021. It should be noted that the costs published are actual costs incurred in the annual reporting period only.

OPTIONS The report must be presented to the Office of Local Government before 30 November 2021 for reporting purposes.

POLICY IMPLICATIONS (GC-CP-404) Code of Conduct Policy - Public Policy – Economic & Organisational Development.

FINANCIAL IMPLICATIONS Council maintains an annual budget allocation for Code of Conduct Reviews (for 2020/21, the budget allocation was set at $1,000), and required revision at the relevant Quarterly Review.

LEGAL/STATUTORY IMPLICATIONS The Office of Local Government requires the Code of Conduct Complaints Report to be presented by 30 November 2021 for reporting purposes.

ENVIRONMENTAL IMPLICATIONS Not Applicable

COMMUNITY IMPLICATIONS The Council has an obligation to the community to be open and transparent about operations of Council.

CL04 Code of Conduct Complaints - Annual Return (1 September 2020 to 31 August 2021)


LINK TO STRATEGIC PLAN This item links to Council’s Strategic Plan item 1.1 Provide clear and transparent communication to the community.

CONSULTATION Senior Management Team

ATTACHMENTS

(a) Griffith City Council - Code of Conduct Annual Return 2021 ⇩ 45

CL04 Attachment (a) Griffith City Council - Code of Conduct Annual Return 2021


Page 1 of 2

Model Code of Conduct Complaints Statistics

Griffith City Council

Number of Complaints

1 a The total number of complaints received in the period about councillors and the General Manager (GM)

under the code of conduct1

b The total number of complaints finalised in the period about councillors and the GM under the code of

conduct1

Overview of Complaints and Cost

2 a The number of complaints finalised at the outset by alternative means by the GM or Mayor0

b The number of complaints referred to the Office of Local Government (OLG) under a special complaints

management arrangement0

c The number of code of conduct complaints referred to a conduct reviewer1

d The number of code of conduct complaints finalised at preliminary assessment by conduct reviewer1

e The number of code of conduct complaints referred back to GM or Mayor for resolution after preliminary

assessment by conduct reviewer 0

f The number of finalised code of conduct complaints investigated by a conduct reviewer0

g The number of finalised complaints investigated where there was found to be no breach0

h The number of finalised complaints investigated where there was found to be a breach0

i The number of complaints referred by the GM or Mayor to another agency or body such as the ICAC, the

NSW Ombudsman, OLG or the Police 0

j The number of complaints being investigated that are not yet finalised0

k The total cost of dealing with code of conduct complaints within the period made about councillors and

the GM including staff costs

Preliminary Assessment Statistics

3

a To take no action (clause 6.13(a) of the 2018 and 2020 Procedures)0

b To resolve the complaint by alternative and appropriate strategies (clause 6.13(b) of the 2018 and 2020

Procedures)1

c To refer the matter back to the GM or the Mayor, for resolution by alternative and appropriate strategies

(clause 6.13(c) of the 2018 and 2020 Procedures)0

d To refer the matter to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police

(clause 6.13(d) of the 2018 and 2020 Procedures)0

3,000

The number of complaints determined by the conduct reviewer at the preliminary assessment stage by each

of the following actions:

CL04 Attachment (a) Griffith City Council - Code of Conduct Annual Return 2021


Page 2 of 2

e To investigate the matter (clause 6.13(e) of the 2018 and 2020 Procedures)0

Investigation Statistics

4

a That the council revise its policies or procedures0

b That a person or persons undertake training or other education (clause 7.37 of the 2018 Procedures or

clause 7.40 of the 2020 Procedures)0

5

a That the council revise any of its policies or procedures (clause 7.36(a) of the 2018 Procedures or clause

7.39 of the 2020 Procedures)0

b In the case of a breach by the GM, that action be taken under the GM’s contract for the breach (clause

7.36(h) of the 2018 Procedures or clause 7.37(a) of the 2020 Procedures)0

c In the case of a breach by a councillor, that the councillor be formally censured for the breach under

section 440G of the Local Government Act 1993 (clause 7.36(i) of the 2018 Procedures or clause 7.37(b) of

the 2020 Procedures)

0

d In the case of a breach by a councillor, that the councillor be formally censured for the breach under

section 440G of the Local Government Act 1993 and that the matter be referred to OLG for further action

(clause 7.36(j) of the 2018 Procedures or clause 7.37(c) of the 2020 Procedures)

0

6 Matter referred or resolved after commencement of an investigation (clause 7.20 of the 2018 or 2020

Procedures)0

Categories of misconduct

7

a General conduct (Part 3)0

b Non-pecuniary conflict of interest (Part 5)0

c Personal benefit (Part 6)0

d Relationship between council officials (Part 7)0

e Access to information and resources (Part 8)0

80

90

The number of investigated complaints resulting in a determination that there was a breach in which the

council's decision was overturned following a review by OLG


following recommendations were made:

Outcome of determinations

The number of investigated complaints resulting in a determination that there was no breach, in which the

following recommendations were made:

The number of investigated complaints resulting in a determination that there was a breach with respect to

each of the following categories of conduct:


council failed to adopt the conduct reviewers recommendation


Griffith City Council REPORT CLAUSE CL05 TITLE Adoption of the Disability Inclusion Action Plan FROM Shireen Donaldson, Director Economic & Organisational Development TRIM REF 21/104010

SUMMARY

At the Ordinary Meeting of Council held 27 July 2021, it was resolved that the Draft Disability Inclusion Action Plan be placed on public exhibition for a minimum of 28 days. Submissions were received until 27 August 2021.

Five submissions were received. On 28 September 2021, submissions were presented to the Disability Inclusion & Access Committee for comment. Following this Meeting, the submissions and recommendations/responses to the submissions have been included in this report and the Strategy amended accordingly.

Additional feedback was also received during the exhibition period of another Strategy and has been included in the review

RECOMMENDATION

Council adopt the final draft Disability Inclusion Action Plan with amendments as itemised in the Report.

REPORT

Under the Disability Inclusion Act 2014, local governments are required to review Disability Inclusion Action Plans (DIAP). A DIAP demonstrates local government’s commitment to people with a disability on improving access to services, facilities and jobs and is also designed to change perceptions about people with a disability. The purpose of this report is to seek Council's endorsement of the draft DIAP. At the Ordinary Meeting 9 February 2021, Council resolved to place the existing DIAP on exhibition for an extended period of 42 days to allow consultation to be undertaken. During the public exhibition period, which closed on 26 March 2021, the community was asked to provide feedback on the current DIAP which was adopted by Council in 2017. The submissions received have allowed Council to review the existing DIAP and modify accordingly. The new DIAP will be closely aligned with the Community Strategic Plan and form the basis for Council’s vision into the future. Council received advice from the Minister for Families and Communities and Minister for Disability Services, The Hon. Gareth Ward MP, that the deadline for the publication of the new DIAP has been extended by 12 months to July 2022. This extension allows Council to fully incorporate the valuable feedback received from the community to date and also allows for an additional feedback period by exhibiting the new draft DIAP. The draft DIAP is attached (Attachment f).The draft DIAP strategies and actions link to Guiding Griffith 2040 and incorporates the four key focus areas of:

CL05 Adoption of the Disability Inclusion Action Plan


Developing positive community attitudes and behaviours.

Creating liveable communities.

Supporting access to meaningful employment.

Improving access to services through better systems and processes. The community and Council employees were consulted in the development of the draft Plan using face to face meetings, agency consultations, community forums and community and staff surveys. By endorsing the draft Disability Inclusion and Action Plan, Council will be demonstrating its intent to include a broad range of initiatives that will improve access to facilities, employment and information, inclusion and change perceptions about people with a disability.

SUBMISSION 1 (NAME WITHHELD BY REQUEST) RESPONSE/ RECOMMENDATION

Are planned actions in measurable?

Are planned actions in dated timeframes?

AMENDED

Comment: Measures and Timelines amended/included where possible.

P7. of DIAP acknowledges there are budget restraints which may impact delivery of all planned actions.

SUBMISSION 2 (SALLY BLAIR)

I would like to acknowledge the public transport options for disabled people in Griffith:

Griffith Buslines operates all the route services in the Griffith and surrounding areas, Every route service vehicle is wheelchair accessible and therefore every route service in Griffith is wheelchair accessible. All information in relation to route services in Griffith can be found at www.griffithbuslines.com.au

AMENDED

Comment: DIAP amended to include current travel options available.

Griffith Taxis has 5 quality wheelchair accessible vehicles and at least one wheelchair accessible vehicle available 24/7. There are 50% government subsidies available for eligible passengers

AMENDED

Comment: DIAP amended to include current travel options available.

In response to the findings surrounding footpaths and ramps there is currently a CPTIGS grant available which could be utilised to improve some ramps and footpaths around bus stops within the Griffith area.

AMENDMENT NOT REQUIRED

Comment: Grant funding applied for.

SUBMISSION 3 (SHERENE BLUMER)

On page 15 of the Draft DIAP, it states that "after hours comfort rooms, shower and laundry facilities for the homeless" this is not included at the Community Centre as we do not have funding

AMENDED

Comment: DIAP amended to reflect.

http://scanmail.trustwave.com/?c=7101&d=zqKb4fj9l7m9VdQojqXTNZVDLXugSWzmipK3HEZIlw&u=http%3a%2f%2fwww%2egriffithbuslines%2ecom%2eau



to do this.

SUBMISSION 4 (NAME WITHHELD BY REQUEST)

As a long time patient of John Munro (physiotherapist) AND a client of AND reliant on Community Transport I would like to see at least 1 disabled parking spot retained in Kooyoo St.

AMENDED:

Comment: DIAP amended to include Kooyoo St Stage 2 proposed disabled parking places.

Also an allocated disabled vehicle spot in front of Central (instead of having to wait in the loading dock which doesn't have seating or protection from rain or 40+ degree heat) which could also be safely used by the disabled taxis.

AMENDED

Comment: The No Parking Zone at the front of Central was installed to allow for drivers with mobility parking permits, as well as taxis, to drop off and pick up. There are also disabled parking spaces out of the elements in the underground car park.

SUBMISSION 5 (STAFF) Internal staff submission.

Please remove on P.13 : "Library: Wheelchair accessible toilet" This is inaccurate/misleading given that feedback from the public and the Library's own submission during consultation, is that the accessible toilet is not accessible. It is difficult for people in a wheelchair to navigate the 180 degree turn required to get through the door, and to push through the door themselves. An upgrade to our toilet facilities should be made a priority.

AMENDED

Comment: DIAP amended to remove

Item not budgeted to upgrade in 2021/22 Budget

To be included in future capital budget for Library upgrade.

SUBMISSION 6 Internal staff submission.

During the Public Exhibition of the Griffith Pedestrian & Bicycle Strategy, comments were received outside the scope of the Strategy.

Community Development

More community based groups that are advertised for inclusion and educate the community

More training for staff about accommodating different types of needs (this was a general comment, but this can only be applied to Council Staff)

AMENDED

Comment: DIAP amended to include.

Regional Theatre

Allow online booking of disabled seating at the Regional theatre

Regional theatre upgrade did not consider aged people or people with disabilities – rails needed in the first few rows

AMENDED

Comment: DIAP amended to include Theatre are currently in the process of installing hand rails for the back five or six rows of the Auditorium.



At the regional theatre, if a disabled child is performing, how do they access the stage from the auditorium

Other comments taken on notice and for consideration and inclusion in DIAP .

Pioneer Park Museum AMENDED

Comment: DIAP amended to include consideration of access to the Museum.

Child Safe Policy AMENDED

Comment: Council is in the process of developing a new Child Safe Framework and Policy. The Child Safe Policy will align with principles in the DIAP.

OPTIONS

OPTION 1

As per the Recommendation. OPTION 2

Council can make further amendments to the draft DIAP.

POLICY IMPLICATIONS

Review of the Carers leave Policy (HR-PO-217).


Financial implications are incorporated in operational budgets and upgrades.


The DIAP is required under the Disability Inclusion Act 2014.


There may be minor environmental impacts as a result of access requirements at facilities.


The community is required to provide feedback in line with the review of the Community Strategic Plan.


This item links to Council’s Strategic Plan item:

2.1 Actively engage with State, Federal and non-government agencies in a local advocacy role.



2.2 Partner with and provide support to organisations who deliver services and programs locally.

2.3 Maximise opportunities to secure external funding for partnerships, projects and programs to improve the quality of life for residents & visitors.

4.6 Encourage a socially inclusive community that cares for all age groups and genders, people of different abilities, disadvantaged or minority groups.

ATTACHMENTS

(a) Submission 1 (under separate cover) ⇨

(b) Submission 2 (under separate cover) ⇨

(c) Submission 3 (under separate cover) ⇨

(d) Submission 4 (under separate cover) ⇨

(e) Submission 5 (under separate cover) ⇨

(f) DIAP Final Draft (under separate cover) ⇨








Griffith City Council REPORT CLAUSE CL06 TITLE Draft Council Committees Policy FROM Leanne Austin, Governance Manager TRIM REF 21/114768

SUMMARY

The Council Committees (GOV-CP-402) Policy was last reviewed and adopted in 2019. Given that Council will be undertaking a review of its Committee structure following the 2021 Local Government Election, it is timely that the Committees Policy be placed on exhibition for comment prior to consideration for adoption by the new Council.

RECOMMENDATION

(a) Council place the Draft Communities Committee Policy, attached to the report, on public exhibition for a period of 28 days.

(b) Council consult with the new Council for feedback regarding the draft Policy.

(c) Following the public exhibition period and consultation with the new Council, the policy be reported back to Council for adoption.

REPORT

In preparation for the review of Council’s Committee structure following the 2021 Local Government Election, the Committees Policy has been revised. The draft Policy, showing amendments in red text and strikethrough, is attached to this report for consideration by Council. The proposed amendments include removing the ‘Working Group/Friends of’ classification of Committees and clarifying that Council’s Committees are either Advisory in nature or Statutory. The removal of the ‘Working Group/Friends of’ classification will provide clarity for administrative staff so that all Committees will operate under the same set of principles, policies and guidelines. This will provide improved consistency in the way Agendas and Minutes are prepared and Committees are administered. It is proposed the draft Committees Policy be placed on public exhibition for comment and the new Council be provided opportunity to submit their feedback prior to adoption of the Policy.

OPTIONS

OPTION 1 As per Recommendation.

CL06 Draft Council Committees Policy


OPTION 2 Any other resolution of Council.

POLICY IMPLICATIONS

This policy would replace the existing Committee Policy once adopted. FINANCIAL IMPLICATIONS

Not Applicable


Not Applicable


Not Applicable


Not Applicable


This item links to Council’s Strategic Plan item 3.1 Undertake Council activities within a clear framework of strategic planning, policies, procedures and service standards.

CONSULTATION


ATTACHMENTS

(a) Draft Policy (GOV-CP-402 ) Council Committees ⇩ 54

CL06 Attachment (a) Draft Policy (GOV-CP-402 ) Council Committees


Draft Council Committees GOV-CP-402

(PUBLIC POLICY)

Record No.:14/15224 Council Committees GOV-CP-402 Page 1 of 12

1 Policy History

Revision No. Council Meeting Date Minute No. Adoption Date

1 12/04/2005 0109 12/04/2005

2 14/03/2006 092 14/03/2006

3 11/05/2010 0142 11/05/2010

4 08/06/2010 0186 08/06/2010

5 09/06/2015 15/161 09/06/2015

6 13/12/2016 16/360 31/01/2017

7 24/09/2019 19/302 25/10/2019

8

2 Policy Objective

To provide guidelines on the responsibilities, functions and operation of Council Committees

and to clarify Council’s role in this partnership.

3 Policy Statement Griffith City Council values the contributions of individuals and community representatives who become members of Council Committees. Council has a number of Committees that are constituted under the provisions of the Local Government Act 1993, Section 355 (b), to exercise some of the functions of Council. Council Committees are established as either Advisory Committees or Statutory Committees. This document refers to these Committees.

Part 1 – Advisory and Statutory Committees 3.1 How Committees Are Established

Committees are established by a resolution of Council in accordance with Section 355 (b) of the Local Government Act 1993. The Local Government Act 1993 Section 355 gives provision for a Council to appoint Committees to exercise some of the functions of Council. Committees of Griffith City Council are generally of an established in an Advisory capacity nature, relevant to a nominated purpose and may include elected and community representatives.

Statutory Committees are Committees Council is required to have. The function and membership of Statutory Committees may be pre-determined by another authority and Council must form the Statutory Committee as directed. All other Committee procedures will apply to the functioning of a Statutory Committee.




3.2 Committee Membership

Following a Council election, Council will advertise membership for Committees. All nominations for appointment to a Committee are to be formally submitted in writing or via online form to Council. Applicants will be reviewed against their expertise and experience and ability to contribute to the Committee in relation to its objectives and Terms of Reference. The Council must approve all members onto Committees. Appointment must take place prior to a member being conferred the responsibilities and rights as set out in this document. Committee membership will be as per the adopted Terms of Reference for that Committee. Council reserves the right to appoint one or more of its members to each Committee and will elect a member Councillor as the Chair of the Committee (an exception will be the Chairperson of the Audit, Risk and Improvement Committee which requires an independent Chairperson). An additional Councillor will may also be appointed as an “alternate” should a member Councillor be unable to attend a Committee meeting. The Mayor, by virtue of holding the office of Mayor, is appointed as a member to all Committees established by Council and may exercise their right to Chair any Committee they attend. Any amendments to the Committee membership or Terms of Reference (TOR) must be approved by Council via the adoption of the Committee minutes or direct report to Council outlining any changes that have occurred.

3.3 Term of Office

The term of office for a Council Committee, except Statutory Committees, will be the same term as the current Council, with the addition of an extra three months after the General Election of Councillors, unless established as a Sunset Committee, i.e. with a finite time specified.

3.4 Dissolution

Council may dissolve a Committee at any time.

3.5 Vacation of Office

The position of any member of a Committee will become vacant in the following circumstances:

(a) upon the death of the member; or (b) if the member becomes bankrupt, applies to take the benefit of any law for the relief

of bankrupt or insolvent debtors, compounds with his or her creditors or make an assignment of his or her remuneration for their benefit; or

(c) if the member becomes a mentally incapacitated person; or




(d) if the member resigns membership by notice in writing to the committee: or (e) if the member is absent for more than three consecutive meetings without leave of

the Committee; or (f) if the member ceases to be a member of the organisation which he/she represents,

(representatives of organisations will be given preference) unless the Committee otherwise resolves; or

(g) while serving a sentence (whether or not by way of periodic detention) for a felony or

any other offence, except a sentence imposed for a failure to pay a fine. (h) if a member is found to be in breach of the Code of Conduct. (i) if the Committee is dissolved by Council.

3.6 Representation

Equal representation is recommended. Where there is a dispute on representation, a final determination will be made by Council.

3.7 Committee Positions

The majority of Committees operate by having a Chairperson and Minute Secretary. Council does reserve the right to appoint the Chair from the member Councillors appointed to the Committee. The Mayor, by virtue of holding the Office of Mayor, is able to Chair any Committee Meeting attended if the Mayor so wishes to do so.

3.8 Meeting Procedures

Meetings are to be conducted to standard guidelines as set out in Council’s Code of Meeting Practice and include:

(a) that a quorum be present (the quorum being a fixed number determined in the

Terms of Reference by each Committee)

(b) that appropriate notice of meetings and business is given

(c) that business on the agenda is properly conducted

(d) that minutes are recorded. 3.9 Quorum

This refers to the minimum number of members who must be in attendance to transact business. Each Committee will determine an appropriate quorum in their TOR. In calculating the initial required quorum, the Mayor will not be taken into account when determining a quorum as the attendance of the Mayor may vary from Committee to Committee.




If a Councillor is unable to attend a Council Committee meeting that they are a member of,

they should contact the alternate Councillor as a replacement for the Councillor unable to

attend.

If a quorum is not present at the appointed starting time, the meeting will be adjourned to a time fixed by the Chair; or those present can hold an information meeting only to discuss matters. This will be recorded as a Report of the Meeting only and will not be official Minutes for adoption by Council. 3.10 Agenda

A copy of the agenda should be distributed to all Committee members at least three working days before the commencement of the meeting. Each item of business is to be discussed in the order in which it appears on the agenda. 3.11 Voting

Voting allows members to express their agreement or disagreement. Voting can be conducted in one of three ways:

(a) Vote verbally

(b) Vote by show of hands

(c) Vote by secret ballot.

For a vote to be carried it is necessary that a majority of participants vote for that matter. If a vote is tied, the Chairperson shall have the casting vote. A member who is present but who abstains from voting on a motion is counted as having voted against the motion. Members who are not present may not vote by proxy or any other means. Staff members on Committees are appointed in an advisory role only and do not have the authority to move or second motions nor vote on issues 3.12 Staff Attendance

The General Manager is entitled to attend Committee meetings. The General Manager shall ensure that appropriate staff attend the meetings. The role of staff attending is to offer advice and to answer questions. Committee members have no authority to direct a Council staff member to undertake or complete any task. 3.13 Non-members entitled to attend Committee Meetings

Members of the public who are not members of a committee are entitled to attend Committee meetings as observers only if the Committee permits. Attendance is by invitation from the Committee. Such persons are not entitled to move or second a motion, vote at the meeting, address the meeting and/or table documents unless otherwise determined by the Chairperson. (Addresses are limited to a maximum of 3 minutes.) 3.14 Terms of Reference




Committees will be responsible for activities as determined when the Committee is established. This responsibility will be conveyed to the Committee in the Terms of Reference adopted by Council. 3.15 Limitation of Powers

The Committee may not make decisions concerning the following:

(a) Fixing of charges or fees (the committee may submit recommendations for approval by Council in relation to the fixing of charges and fees for use of the facility under its control).

(b) Borrowing of any monies without the express written consent of Council on each such

occasion. (c) The sale, lease or surrender of any land and or other property vested in its care under

the provisions of the Local Government Act 1993 (as amended). (d) The acceptance of tenders which are required to be called by Council. (The

committee may invite and accept quotations for minor works, goods and services covered within the scope of its authority or as agreed with Council).

(e) The payment or making of any gift, to its members. This includes the payment of

allowances or travelling expenses incurred whilst attending committee meetings. (f) The payment of any monies outside the scope of the committee’s function. (g) The carrying out of any works on or to the facility including alterations, reconstructions

or construction without the prior consent of Council. (This does not include minor maintenance works.)

(h) Unreasonably withholding consent for the letting of the facility to any organisation

which agrees to comply with and adhere to the rules adopted for use of the facility, providing an acceptable letting period is available.

(i) Vote monies for expenditure on the works, services or operations of Council.

The exercise by the Committee of its power and functions will be subject to such limitations and conditions as may from time to time be imposed by law, specified by resolution of the Council or in writing by the General Manager to the Committee. The Committee will observe any Rules and Regulations made by the Council, in relation to the facility/function under its management and control. If at any time the Committee is deemed to be functioning outside the limits of its powers as described herein, all powers may be revoked by written notice to the Committee signed by the General Manager or his/her representative. Recommendations made by Committees must be referred to Council for determination.




3.16 Code of Conduct

Griffith City Council has adopted a Code of Conduct that is applicable to elected Councillors, employed staff and Committee members. The Code of Conduct sets out the principles to ensure the business of Council is carried out in an efficient, honest and impartial way. It is important for Committee members to be aware of and abide by the Code of Conduct. 3.17 Induction

All Committee members will receive induction training at their first Committee and must acknowledge, complete, sign and return all provided policies and documents related to Committee membership.

3.18 Accountability

Committees need to be aware that accountability is required to Council, user groups and the general community. To facilitate this accountability, the Committees are required to:

(a) Provide reports and minutes to Council.

(b) Ensure that affected persons are aware of the Committee meeting details.

3.19 Insurance

Committee members are classified as volunteers of Council and insurance is provided accordingly. All Committee members will be required to complete requisite paperwork identifying them as volunteers of Council.

3.20 Purchasing

All purchasing undertaken by the Committee is to be done in accordance with Council’s Procurement Policy by a staff member with appropriate financial delegations to do so.

3.21 Legal Issues

From a legal perspective it is important for Committees of Council to be aware that they are in fact acting on Council’s behalf. Legally, the Committee is ‘Council’ and any action which the Committee undertakes is Council’s responsibility. Council delegates its authority to the Committee to act on Council’s behalf. Council can withdraw this delegation if it is deemed to be necessary.

3.22 Records of Committees

Council Committee records should be retained in accordance with the State Records Act.




3.23 Conflicts of Interest

The Local Government Act 1993 and Regulation, The Model Code of Conduct (the Code) and the Procedures for the Administration of the Model Code of Conduct provide guidance on the management of conflicts of interest. There are obligations on Councillors, Council delegates (ie Committee members) and Council staff to act honestly and responsibly in carrying out their functions. Conflicts of interests of Councillors, Council delegates and other people involved in making decisions or giving advice on Council matters must be publicly recorded and managed accordingly. 3.24 Pecuniary and Non-Pecuniary Interests

Clause 4.1 of the Model Code of Conduct states that a “pecuniary interest” is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or a person referred to in Clause 4.3 of the Code. (Section 442 of the Local Government Act). A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter or if the interest is of a kind specified in Clause 4.6 of the Code. section 448 of the Local Government Act. A Councillor or a member of a Committee who has a pecuniary interest in any matter before the Committee, and who is present at a meeting where the matter is being considered, must disclose and identify the nature of the interest to the meeting as soon as practical (Clause 4.28 of the Code) (s.451 of the Act). A Councillor or a member of a Committee must not be present at or in the sight of a meeting of the Committee at any time during which a matter to which they have declared a pecuniary interest is being considered (Clause 4.29 of the Code) (s.451(2) of the Act). This has been interpreted as excluding Councillors in both their official capacity and as a member of the public. Councillors barred from taking part in a discussion because of a pecuniary interest cannot escape this by addressing the meeting as a ‘resident’ or ‘ratepayer’. This exclusion is from all discussions on the matter, not just discussions on a formulated motion or a resolution on the matter. Part 5.1 of the Model Code of Conduct states that a “non-pecuniary interests” are private or personal interests a Council official has that does not amount to a pecuniary interes as defined in Clause 4.1 of the Code. Non-pecuniary interests must be identified and appropriately managed in accordance with the Code. Managing non-pecuniary interests depends on whether or not the conflict is significant. Significant non-pecuniary conflicts of interest must be managed in accordance with the Clause 5.10 of the Code. Non-significant non-pecuniary conflicts of interest must be disclosed at the meeting, however do not require further action.




3.25 Correspondence

Correspondence from the Committee is effectively correspondence from the Council as the Committee acts on Council’s behalf and should be recorded in Council’s electronic document management system. Usage of correspondence is limited to the following:

provision and seeking of information for the Committee (not including quotations) extending of invitation to either an approved Council function or Committee Meeting thank you letters and certificates approved by the Committee.

The signing of correspondence is limited to the Mayor, General Manager, a member of staff duly authorised by the General Manager, or a Chairperson of the Committee duly authorised by Council. 3.26 Clerical Support

Council will supply clerical support to a Committee. Clerical support and duties are defined in the accompanying Terms of Reference of a Committee. 3.27 Financial Matters

Committees are given authority to operate by Council and are subject to the same rules and regulations. These rules are set out in the Local Government Act, and Local Government Regulations and Accounting standards and must be adhered to. Committees are established to benefit the community and are made up of members of the community. Any funds raised, received or spent are subject to public scrutiny, just the same as Council. The concept of public accountability involves a responsibility to ensure that committee funds are used in the manner for which they were intended and that a clear and full disclosure of the Committee’s financial activities is available. 3.28 Media Members of Council’s Committees are bound by Council’s Statements to the Media and

Social Media policies. For the purposes of consistency, the nominated spokesperson for all

Council Committees shall be the Chair.

Committee members may communicate with the media as private individuals with the

following restrictions:

That they do not comment on Council business or policy That they are not identified as Council Committee members by the media

organisation That their comments are not perceived as representing official Council position or

policy.




Council’s Social Media Policy informs Council staff, Councillors, Committee members and volunteers of the requirements when engaging in the use of social media. Only authorised Council officers may post content or comment on behalf of Council via official social media platforms. Committee members should be mindful that their personal use of social media and comments made regarding Council can be perceived as an official comment of Council and as such can impact on the image and reputation of the organisation. 3.29 Privacy Council’s Privacy Management Plan and Privacy Policy (GOV-CP-602) outline Council’s commitment in relation to the protection of personal information and commercially sensitive information. All Committee members have a responsibility to ensure any information to which they may be privy in the conduct of their Committee business must not be used for any other purpose other than that for which it is collected in accordance with the Privacy and Personal Information Protection Act 1998 (PPIP Act) and the Health Records and Information Privacy Act 2020 (HRIP Act). 3.30 Child Safety Principles Council Committees and their members must consider Child Safety Principles when deliberating matters and abide by Council’s Child Safety Policy. Part 2 – Working Groups and ‘Friends of’ Groups A Committee may appoint Working Groups and “Friends of” Groups may be established to deliver a specific course of action under the auspice of the parent Committee. Working Groups and “Friends of” Groups have no delegated authority. Any recommendations made by these Groups are referred to the parent Committee for recommendation to Council for adoption. The role of Working Groups and “Friends of” Groups will be defined by the parent Committee. 3.27 How Working Groups and “Friends of” Groups are Established and

Administered The parent Committee who will auspice the Working Group or “Friends of” Group must make recommendation to Council detailing reasons for and purpose of a Working Group or “Friends of” Group for adoption by Council. It is not the normal practice of Council to provide clerical support to Working Groups and “Friends of” Groups. Clerical support for Working Groups and “Friends of” Groups should be provided from within the Working Groups and “Friends of” Groups. Council supports the principle that a Working Groups and “Friends of” Groups should be self-reliant.

3.28 Working Group and “Friends of” Group Membership




Working Groups and “Friends of” Groups will invite community participation in the delivery of a specific event or function. Appointment must take place prior to a member being conferred the responsibilities and rights as set out in this document.

Membership will be coordinated by the member Councillor and the respective Manager of

each facility or service seeking community members to an affiliated to Working Group or

“Friends of” Group.

Group members are classified as volunteers of Council and insurance is provided accordingly. All Group members will be required to complete requisite paperwork identifying them as volunteers of Council

Part 3 2 – Internal Working Committees / Project Control Group

Internal Working Committees are generally set up by Council for a specific decision/function

that needs added resourcing over a short time frame. Internal Working Committees provide

advice and recommendations to Council on a specific issue/project.

3.29 Delegation of Function for Internal Working Committees Internal Working Committees have no delegated authority. Any recommendations made by the Committee are required to be adopted by Council. The role of the Internal Working Committee is set out in its Terms of Reference. 3.30 How Internal Working Committees Are Established Written application must be made to Council detailing reasons for and purpose of an Internal Working Committee for adoption by Council. 3.31 Internal Working Committee Membership The Council must approve all members onto Internal Working Committees. Appointment must take place prior to a member being conferred the responsibilities and rights as set out in this document. Internal Working Committee membership will be as per the adopted Terms of Reference for that Committee. Part 2 – Statutory Committees

Statutory Committees are Committees Council is required to have. The function and membership of Statutory Committees may be pre-determined by another authority and Council must form the Statutory Committee as directed. All other Committee procedures will apply to the functioning of a Statutory Committee.




4 Legislation

Local Government Act 1993 - Sections 355, 377, 439-459

Local Government (State) Regulations

5 Related Documents

Committee Terms of Reference

Council Code of Conduct

Code of Meeting Practice

Guidelines for the Closure of Meetings to the Public

Statements to the Media Policy

Social Media Policy

Child Protection Policy (currently in draft)

Privacy Policy

Privacy Management Plan

Community Strategic Plan

6 Directorate

Economic & Organisational Development




Appendix 1 – Committees & Working Groups for 2016-2020

Council Term

Committee

(i) Audit, Risk and Improvement (ii) Business, Development & Major Projects (iii) Communities (iv) Cultural Facilities (v) Disability Inclusion and Access (vi) General Facilities Tourism & Events (vii) Griffith Community Centre (viii) Griffith Health Facilities Limited (ix) Griffith Pioneer Park Museum (x) Lake Wyangan & Catchment Management (xi) Tourism & Events (xii) Transport

Statutory Committee

(i) Floodplain Management (ii) Traffic (iii) Local Emergency Management

Working Group

(i) Australia Day (ii) Build More Dams (iii) CBD Upgrade (iv) Cemetery (v) Christmas (vi) Griffith Pound & Rehoming Centre (vii) Memorial Park Gardens (Banna Ave) Embellishment – Working Group (viii) Senior Citizen’s Centre (ix) Spring Fest


Griffith City Council INFORMATION REPORT CLAUSE CL07 TITLE Minutes of the Griffith Pound & Rehoming Centre Working Group

Meeting held 18 October 2021 FROM Leanne Austin, Governance Manager TRIM REF 21/114733

SUMMARY

The Minutes of the Griffith Pound & Rehoming Centre Working Group meeting held 18 October 2021 are attached for adoption by Council.

RECOMMENDATION

The recommendations as detailed in the Minutes of the Griffith Pound & Rehoming Centre Working Group meeting held on 18 October 2021 be adopted.

REPORT

The Minutes of the Griffith Pound & Rehoming Centre Working Group meeting held 18 October 2021 are attached for adoption by Council as there is no scheduled General Facilities Committee meeting until following the Council election.

OPTIONS

Not Applicable

POLICY IMPLICATIONS

Not Applicable


Not Applicable


Not Applicable


Not Applicable


Not Applicable

CL07 Minutes of the Griffith Pound & Rehoming Centre Working Group Meeting held 18 October 2021




CONSULTATION


ATTACHMENTS

(a) Griffith Pound & Rehoming Centre Working Group Minutes - 18 Oct 2021 ⇩ 68

CL07 Attachment (a) Griffith Pound & Rehoming Centre Working Group Minutes - 18 Oct 2021


CY314 Griffith Pound & Rehoming Centre Working Group – 18 October 2021 1

MINUTES

GRIFFITH POUND & REHOMING CENTRE WORKING GROUP HELD IN COUNCIL CHAMBERS, GRIFFITH ON

MONDAY, 18 OCTOBER 2021 COMMENCING AT 5.30 PM

PRESENT Councillor Doug Curran (Chair); Rachel Carlon (Community Representative); Hariklia (Lea) Ligakis (Community Representative); Virginia Tropeano (Community Representative); Lauren O’Grady (Community Representative) STAFF Director Sustainable Development, Phil Harding; Planning & Environment Manager, Carel Potgieter, Environmental Health & Compliance Coordinator Merryn Benham, Animal Rehoming Officer, Penelope Hardy, Sustainable Development Administration Officer and Minute Secretary, Grace Stapleton. 1 APOLOGIES RECOMMENDED on the motion of Virginia Tropeano and Lea Ligakis that apologies were accepted from Rebecca Parisotto and Deborah McKersie.

2 CONFIRMATION OF MINUTES One small amendment required to Item 5, 5.1, line 7: “The recent Area News article for Friends of Griffith Pound was discussed in relation to eligibility and issues with the wording in the article.” RECOMMENDED on the motion of Virginia Tropeano and Lea Ligakis that the Minutes of the previous meeting held on Monday, 2 August 2021, having first been circulated amongst all members, be confirmed. 3 BUSINESS ARISING Virginia Tropeano commended the Council Catch-up Article – issue 3821, 15 October 2021 ‘Griffith Pound and Rehoming Centre seeing positive results’.

4 DECLARATIONS OF INTEREST Pecuniary Interests There were no pecuniary interests declared. Significant Non-Pecuniary Conflict of Interest There were no significant non-pecuniary interests declared. Less Than Significant Non-Pecuniary Interests There were no less than significant non-pecuniary interests declared.



Griffith Pound & Rehoming Centre Working Group – 18 October 2021 2

5 ITEMS OF BUSINESS 5.1 Update on De-sexing Program for 2021/2022 Mrs Tropeano provided an update on Friends of Griffith Pound Desexing Program.

Approximately $6,000.00 of the funding has been utilised, with approximately $3,000.00 remaining.

66 vouchers sold. 10 surgeries remaining to be done and invoiced by the Vets.

It was proposed for another mini-campaign to be run in conjunction with the RSPCA day on 7th December 2021 for the remaining funding. Microchipping will be done on this day also – Griffith City Council will be chipping dogs and RSPCA will be chipping cats.

All vets were fine to work with during the invoicing and payment process. Yoogali Veterinary Centre found it difficult to reconcile which payments were from Council and Friends of Griffith Pound. Mrs Tropeano had to assist in reconciliation.

It was discussed that perhaps next year other areas of the M.I.A may like to participate in the desexing program in conjunction with Griffith.

5.2 Pound Statistics Phil Harding provided an update and overview of Pound Statistics, being:

Cats: At this time last year there were 113 cats arriving in the Pound compared to this year at 137. Cats released to Rehoming Organisations at this time last year were 25 compared to this year of 71.

Dogs: more dogs left the Pound healthy and euthanasia statistics is considerably low. Spreadsheet format for statistics is still required. 5.3 Dog Park update Carel Potgieter provided an update on a new Dog Park and provided an overview of the Concept Design.

2 main principles – separate areas for small dogs and large dogs.

Seating and shade to be provided. 20 metre buffer zone to allow receptors.

There will be a more detailed concept plan prepared along with budget costing.

Concept plan to be presented to a Council workshop during 2022.This will be left to the new Council for approval and consult to the new Councillors.

5.4 Dog play tunnel update

Ms Benham advised the dog play tunnel has been installed and received well by the community.

There was some feedback in relation to toys and solar lighting, in accordance with the Memo dated 11 October 2021 annexed to the Agenda.

Ms Benham advised Parks & Gardens are looking into prices for solar lighting.

5.5 Adoption Policy update Ms Benham provided an overview of the Adoption Policy.

Mrs Tropeano questioned 4.1.1 & 4.1.2 which was discussed and explained.

Ms Benham is working on the Guidelines and procedure for Adoption and Volunteers moving forward.



Griffith Pound & Rehoming Centre Working Group – 18 October 2021 3

6 GENERAL BUSINESS 6.1 Cats rehoming and rescue Ms O’Grady advised she is leaving the Griffith area and expressed concerns for the number of cats that will be entering the Pound and requiring rescuing and rehoming. Councillor Curran thanked Ms O’Grady for all of her work in the community with Rescue and Rehoming and being a part of the Working Group. 6.2 Friends of Griffith Pound RSPCA Day – 7th December 2021: Mrs Tropeano advised that Griffith Veterinary Hospital is not available to participate. Other Vets have been asked to participate. Ms Carlon will be working with Ms Hardy on posting on Friends of Griffith Pound Facebook page. 6.3 Next Meeting / Thank you Councillor Curran advised that there will be no further meetings this year as Council elections are being held in December. The new Council will advise further next year. Friends of Griffith Pound Members provided a thank you to Councillor Curran for all his assistance with the Working Group. 7 NEXT MEETING The next meeting of the Griffith Pound & Rehoming Centre Working Group will be advised in 2022 due to the Council Elections being held on 4 December 2021. There being no further business the meeting was terminated at 6:20pm.


Griffith City Council INFORMATION REPORT CLAUSE CL08 TITLE Minutes of the Cemetery Working Group Meeting held 25 October 2021 FROM Leanne Austin, Governance Manager TRIM REF 21/115083

SUMMARY

The Minutes of the Cemetery Working Group meeting held 25 October 2021 are attached for adoption by Council.

RECOMMENDATION

The recommendations as detailed in the Minutes of the Cemetery Working Group meeting held on 25 October 2021 be adopted.

REPORT

The Minutes of the Cemetery Working Group meeting held 25 October 2021 are attached for adoption by Council as there is no scheduled General Facilities Committee meeting until following the Council election. OPTIONS

Not applicable

POLICY IMPLICATIONS

Not applicable


Not applicable


Not applicable


Not applicable


Not applicable

CL08 Minutes of the Cemetery Working Group Meeting held 25 October 2021




CONSULTATION


ATTACHMENTS

(a) Minutes - Cemetery Working Group - 25 Oct 2021 ⇩ 73

CL08 Attachment (a) Minutes - Cemetery Working Group - 25 Oct 2021


MINUTES

CEMETERY WORKING GROUP HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

25 OCTOBER 2021 AT 4:30 PM

PRESENT

Councillor Rina Mercuri, Greg Collier, Lina Soncin, Michael Crump, Beverley Crump, Wendy Collis, Carmel LaRocca

STAFF PRESENT

Director Infrastructure & Operations, Phil King; Parks & Gardens Manager, Peter Craig; Team Leader Cemeteries, Phil Boneham, Infrastructure & Operations Administration Assistant, Monique Peisley, Minute Secretary, Leanne Austin

1 APOLOGIES

RECOMMENDED on the motion of Wendy Collis and Lina Soncin that apologies be received from Councillor Doug Curran and Virginia Tropeano.

Absent: Bruno Guidolin

Carmel LaRocca entered the meeting the time being 4:36 pm.

2 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Lina Soncin and Carmel LaRocca that the Minutes of the previous meeting held on 14 September 2020 and record of site inspection held 28 September 2021, having first been circulated amongst all members, be confirmed. 3 BUSINESS ARISING Nil.

4 DECLARATIONS OF INTEREST Nil.



5 ITEMS OF BUSINESS 5.1 Lawn 6 – Ground Penetrating Radar Survey Mr King provided an update regarding the investigations relating to 3D Ground Penetrating Radar Survey in an area of the Cemetery currently used as an open air unpaved carpark. Mr King advised the consultants had determined that the area has not previously been excavated. A probe device was also used to determine if the ground had been previously excavated. These testing methods provide certainty that the site has not been disturbed and it is not a water saturation zone. Mr King stated that if anything is found, works will cease and move to another location. Mr Crump requested that if works uncover a site where there may be an unmarked grave, the grave should be marked and work should cease in that particular area. Mrs Collis stated her concerns that the carpark may have been rolled in the past. Mr King advised he was certain that it would be impossible to probe the soil if unexcavated. Mr Collier advised probes have been used in the past and agreed with the information presented. Any graves in this area would be shallow as they would have been hand dug, single depth graves. Mrs Soncin raised the issue of graves mentioned in a Genealogical Society report and queried the location of 41 plots. Mr King advised other areas of the Cemetery could be investigated for use as potential burial sites. Mr Collier advised that operationally, it would be beneficial to have 2 lawn sections as you may have more than one burial a day. Mr King advised that Lawn 4 is the next available site. Lawn 6 should be completed by March 2022. Mr Craig advised contractors are providing quotes to develop the carpark area. The site needs to be surveyed, prepared, irrigation pipes installed, lawn planted and beams constructed. Councillor Mercuri stated that Griffith City Council would not be reusing grave sites. The new Cemetery will be planned and developed to accommodate the needs of the community. Mr Craig advised the current Cemetery would most likely provide another 7-8 years of burial sites. RECOMMENDED on the motion of Greg Collier and Carmel LaRocca that Council proceed with Lawn 6 at the site currently occupied by the carpark. 5.2 Draft Griffith Crematorium Feasibility Report Councillor Mercuri tabled a letter from Mrs Tropeano (attached) stating concerns with the Crematorium feasibility report and that Council should develop an integrated chapel and crematorium complex. Mr King advised some elements of the Masterplan need to be amended and the Committee may still propose a location for the Crematorium/combined facility. Mr Collier suggested Council approach funeral directors regarding the feasibility report and explore options. Mr Boneham left the meeting at 5:08 pm.



Councillor Mercuri agreed that Griffith needs a crematorium and that further discussion is required with local funeral directors. Mr King advised the consultant would be contacted to rewrite section 2, complete the executive summary and provide attachments b & c. Comments are to be included regarding the multicultural nature of our society and community/religious issues. Ms LaRocca advised she had received feedback from members of the multicultural community regarding the distance of the new Cemetery from the centre of town. It would be preferable to have a crematorium and chapel. The Yenda Cemetery may be a preferred location as it is closer to the town centre. Mr Collier stated a Chapel is needed and that Council needs to work out the preferred location of the crematorium and who is developing the facility. A joint enterprise should be considered as the number of cremations are not currently viable, however it is expected numbers would increase. RECOMMENDED on the motion of Councillor Rina Mercuri and Carmel LaRocca that the draft Crematorium Feasibility Report be noted with amendments to be made. Mr King advised that once the report is finalised, Council would enter into discussions with local funeral directors. 6 GENERAL BUSINESS 6.1 Ink well vases Mr King advised that Council would be advertising that the ink well vases could be cored to improve the placement of the vases. Mr Crump stated his concerns about the location of the vases as they interfere with operational issues and should be moved away from the lawn edge. Mr King advised that replacement concrete can be stamped with a decorative motif. Council is to cover the costs of the coring. 6.2 Working Group Meetings Mrs Soncin stated her disappointment that the Cemetery Working Group has not met regularly over the last year and suggested the Working Group meet one or two weeks before the General Facilities Committee Meeting so that issues can be brought forward. Councillor Mercuri stated that the new Council would need to work on these issues and will determine a new Committee structure early next year. 6.3 Cemetery Management Plan Mr Crump advised the revised Cemetery Management Plan is not uploaded on Council’s website. Mr Crump also requested that signs be erected and recommendations in the plan implemented. Mr Crump is to provide Council with a copy of the genealogical report so that further investigations can be undertaken in relation to possible unmarked graves. Councillor Mercuri stated staff are doing a fantastic job with Cemetery and that they would continue to work with community members regarding placement of items on graves.



7 NEXT MEETING The next meeting of the Cemetery Working Group is to be advised. Councillor Mercuri thanked all Working Group members for their input and commitment to the Working Group during the Council term. There being no further business the meeting terminated at 6.10 pm. Confirmed: .......................................... CHAIRPERSON

ATTACHMENT (a) Email from Virginia Tropeano tabled at the meeting


Griffith City Council INFORMATION REPORT CLAUSE CL09 TITLE Minutes of the Christmas Working Group meeting held 27 October 2021 FROM Brittany Everett, Governance Officer TRIM REF 21/116781

SUMMARY

The Minutes of the Christmas Working Group meeting held 27 October 2021 are attached for adoption by Council.

RECOMMENDATION

The recommendations as detailed in the Minutes of the Christmas Working Group meeting held on 27 October 2021 be adopted.

REPORT

The Minutes of the Christmas Working Group meeting held 27 October 2021 are attached for adoption by Council as there is no scheduled Cultural Facilities Committee meeting until following the Council election.

OPTIONS

Not Applicable

POLICY IMPLICATIONS

Not Applicable


Not Applicable


Not Applicable


Not Applicable


Not Applicable

CL09 Minutes of the Christmas Working Group meeting held 27 October 2021




CONSULTATION


ATTACHMENTS

(a) Christmas Working Group Minutes ⇩ 80

CL09 Attachment (a) Christmas Working Group Minutes


Christmas Working Group – 12 September 2019 1

DRAFT MINUTES

CHRISTMAS WORKING GROUP HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

27 OCTOBER 2021 COMMENCING AT 5:32 PM

PRESENT Councillor Dino Zappacosta (Chair), Councillor Rina Mercuri, Julie Andreazza (Community Representative), Pamela Gulloni (Community Representative), Denny Fachin (Community Representative), Jennifer van den Hoek (Community Representative)

STAFF Director Economic and Organisational Development, Shireen Donaldson; Manager Parks & Gardens, Peter Craig; Tourism Manager, Mirella Guidolin; Support Officer; Karin Penninga (via Zoom), Governance Officer; Joshua Vearing and Minute Taker, Brittany Everett

1 APOLOGIES RECOMMENDED on the motion of Denny Fachin and Julie Andreazza that apologies be received from Councillor Eddy Mardon, Councillor Christine Stead, Jemaile Irvine. Absent: Ray Pagano, M’liss Jones, Vanessa Gugliemino, Vanessa Bugno, Louis Dal Nevo, Kay Borland.

2 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Denny Fachin and Councillor Rina Mercuri that the Minutes of the previous meeting held on 29 September 2021, having first been circulated amongst all members, be accepted.

3 BUSINESS ARISING Nil. 4 DECLARATIONS OF INTEREST Pecuniary Interests There were no pecuniary interests declared. Significant Non-Pecuniary Interests There were no non-pecuniary interests declared. Less Than Significant Non-Pecuniary Interests There were no less than significant non-pecuniary interests declared.



DRAFT MINUTES

Christmas Working Group – 27 October 2021 2

5 ITEMS OF BUSINESS 5.1 GLOW2680

Director Shireen Donaldson provided an overview of the current plan for GLOW2680:

The event will be held Friday 3 December 2021.

The Griffith Rotary Carnival will be held on the same night and the Traffic Management Plan has been completed and approved for this event.

Council will be launching a GLOW2680 Star Business/ Star Shopper campaign. Shoppers will be invited to spend a minimum of $15 at participating Star Businesses to go in the draw to win. Businesses will be provided with a sticker for the window to identify them as a Star Business. Coupons and entry boxes will be supplied. Upon spending $15 shoppers will complete the coupon and submit within the store to enter.

Prizes are as follows:

o $500 first place

o 5 x $100 vouchers.

The Working Group requested the winners be drawn at Carols by Candlelight on 11 December 2021.

Saturday, 4 September 2021 Council has provided the opportunity for a free sidewalk sale for businesses in Banna Avenue.

GLOW2680 Instagram/ photo booth frames will be purchased for community use in Memorial Park prior to the turning on of the lights. Mrs Andreazza stated these could also be utilised at the Christmas Carols.

Businesses will be invited via email to participate. Council staff will also go into retail stores with the flyer and inviting businesses to participate.

Star business stickers and coupons will be provided to the business upon accepting the invitation and completing the form.

Advertising will be promoted on social media and the radio.

GLOW2680 activities include: Dizzy Dilemma, face painters and other craft activities that are yet to be confirmed.

Businesses will be invited to extend trading hours as there will be a high amount of foot traffic in Banna Avenue during the glow light up event.

Mr Fachin enquired if the event will be COVID-19 safe? Mrs Donaldson stated QR codes, hand sanitiser stands, and masks will be available for the public to use in various areas of the park. The Public Health Order will be followed and adhered to however, as there is not one specific event and GLOW 2680 is an overarching banner of various Christmas activities the Public Health Order as of 1 December 2021 does not include a requirement for masks, vaccination or ticketing of events under 1000. Ms Donaldson advised any changes to the Public Health Order will be adhered to.



DRAFT MINUTES


5.2 Carols Program and Update

Mrs Andreazza provided an overview of the current plan for the Christmas Carols by Candlelight scheduled for 11 December 2021:

MC – Jason Austin has recommended Matthew Wray and has advised Matty will be available on the scheduled date. The Working Group confirmed Matt Wray to be invited as MC, Mrs Andreazza to advise Southern Cross Austereo.

Food Vans – Direct Injection Donuts, Avanti Rotary and Peaches have all requested to attend. Avanti Rotary have advised they will supply sausages, fairy floss and drinks only, as steak sandwiches were not popular at last year’s event. Mrs Andreazza invited Prawn Stars for a fresh seafood option however, the business has advised they are unable to attend this year although will consider for future years. Mrs Andreazza requested recommendations from the Working Group for further vendors to be invited. Mr Fachin suggested Luke Piccolo, Ms Guidolin suggested Kebab Cartel and Ms Penninga suggested Cocoa & Bean. Ms Guidolin will send the Tourism teams list of food vans to Mrs Andreazza. Mrs Andreazza noted that the food van vendors have requested to be included in the advertising of the event. Mr Fachin added that the event being free and the food options should be emphasised. Mrs Andreazza will send list of confirmed vendors to Mrs Donaldson for advertising.

Santa – has been invited and will be a singing Santa this year.

Program – Matt Seagrave is working on the program, upon finalisation it will be emailed to Council staff and the electronic version will created.

Ms Gulloni suggested an invitation to perform be sent to Ms Angie Rizzeri. Mrs Andreazza will contact.

The Working Group requested promotion of 6:30pm arrive for a 7:00pm commencement.

Councillor Zappacosta enquired if the band could be moved to a more central location. Mr Fachin noted the band members were positioned to the side of the stage as this was the only available space. The Working Group confirmed the location of the band will stay the same.

Transport for Santa – The Working Group confirmed Santa will arrive in a fire truck.

Quest Competition – Mrs Donaldson advised Council staff will contact Quest and enquire if interested in donating a room for a competition.

Welcome to Country – Mrs Donaldson will contact Local Aboriginal Land Council.

Advertising – promotion of the event will be done by Council.

Mrs Andreazza has had an interview with The Area News promoting the event.

Christmas Greeting – Mrs Andreazza to contact Working Group’s suggested candidate.

Keys to the Park – Mrs Andreazza advised the performers will require access to the power and lights for the stage throughout the day. Ms Penninga will organise.



DRAFT MINUTES


Bright Lights on Banna Trees – Mrs Donaldson advised that there have been significant issues with the power on Banna Avenue. Issues included the equipment being very old and requiring complete replacement to meet standards. Councillor Zappacosta thanked Mrs Donaldson for progressing with the light repairs and noted the Banna Avenue lights are not exclusive to just Christmas, the lights are for the benefit of the community all year round and the arborist’s and maintenance costs should not be included in the Christmas budget. Mrs Donaldson confirmed the Bright Lights on Banna project was a promotion for the boost of the night time economy market. Mrs Donaldson advised the Christmas flags will go up in late November following the Soroptimist International Griffith Inc Domestic Violence flags.

5.4 Christmas Displays Update

Ms Penninga provide an update on the Christmas Displays:

Repairs and maintenance on the stars have commenced.

Reinforcement for the Arch will arrive early next week and the light blanket is arriving 15 November 2021.

Specialised trailer ramps are being manufactured, these will assist in manoeuvring the stars onto pallets and into location.

The grass is currently being sprayed in preparation for the arch and bauble to be installed to prevent the grass from growing.

Ms Penninga is liaising with Greg Balind for a Traffic Management Plan for the installation of a shipping container and the crane required to install the bauble.

Councillor Zappacosta enquired if the bauble will be in the same position as last year. Ms Penninga advised that both the Bauble and Arch will be in the same position. The Bauble requires a crane to install therefore positioning options are limited. 6 GENERAL BUSINESS 6.1 Merry Mailbox

Mrs Donaldson advised the Merry Mailbox competition will be promoted with the Christmas house lights. Participants will be invited to register online and select house or mailbox. Prizes will be awarded for the best mailbox and for the best house. Ms van den Hoak noted that the Australia Post catalogue has some decorated mailboxes on the front. Mrs Donaldson provided an overview of the draft Media Release and advised a Christmas Calendar of Events will be created and promoted. 6.2 Markets

Ms Gulloni advised that enquiries have been received if markets would be held leading up to Christmas. Mrs Donaldson advised that the Art Gallery is holding a craft market and there is currently an event being promoted for markets at the Lake.



DRAFT MINUTES


Ms Guidolin has advised that the Tourism Team is investigating the idea of seasonal markets, which is also included in the Destination Tourism Plan. Seasonal Markets would include markets being held in December.

6.3 Christmas Music Main Street – sample playlist 2MIA

Mrs Donaldson read aloud the letter addressed to the Committee from 2MIA Community Radio. The Working Group listened to the sample playlist. Mr Fachin and Councillor Mercuri stated that the music played in 2020 with no interruption from marketing tags or holiday messages speeches was preferable. The Working Group agreed to continue with playlist provided by Southern Cross Austereo.

6.4 Carols by Candlelight Performer Requests

Mrs Andreazza advised that requests have been received from Griffith City Band and Sing Australia to perform at the upcoming Carols by Candlelight. Mrs Andreazza will pass requests onto Mr Seagraves

6.5 Volunteers

Ms Penninga will send an email to the Working Group advising of times and dates that volunteers could assist if available. Ms Penninga noted that the rewiring or installation of lights on the stars takes up to 40 minutes per star.

8 NEXT MEETING A future meeting date was not set. There being no further business the meeting closed at 6:50 pm. Confirmed: .......................................... CHAIRPERSON


DRAFT MINUTES

DISABILITY INCLUSION & ACCESS COMMITTEE HELD VIA ZOOM ON

FRIDAY, 15 OCTOBER 2021 COMMENCING AT 1.05 PM

PRESENT

Councillor Mike Neville (Chair) (Zoom), Luke Woodward (Community Representative) (Zoom), Colin Beaton (Community Representative), Filomena Pingiaro (Community Representative) (Zoom) Quorum = 3

STAFF

Director Sustainable Development, Phil Harding, Principal Planner Urban Design & Strategic Planning, Peter Badenhorst, Assistant Engineer – Traffic & Civil, Jack Griffiths, Governance Officer, Melissa Canzian and Minute Secretary, Josh Vearing.

1 APOLOGIES

RECOMMENDED on the motion of Colin Beaton and Filomena Pingiaro that apologies be received from George Youssef (Community Representative), Place Designer, Melanie Vella, Road Safety & Traffic Officer, Greg Balind.

Absent: Project Planner, Nathan Beer.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Colin Beaton and Filomena Pingiaro that the minutes of the previous meeting held on 28 September 2021, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Minutes of Disability Inclusion & Access Committee 15 October 2021


Less Than Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

5 ITEMS OF BUSINESS

CL01 TRANSPORT FOR NSW - GRIFFITH STATION UPGRADE COMMUNITY CONSULTATION

As part of the Transport Access Program, Transport for NSW is improving accessibility at Griffith Station with the project expected to be complete in mid-2022. A concept design has been prepared and feedback is being sought until midnight Sunday 24 October 2021.

Mr Beaton raised concerns regarding the concept design including:

- The bus shelter needs to be a purpose-designed all-weather shelter and large enough to allow 8-10 people to effectively shelter from the elements. It will need adequate seating plus room for prams, wheelchairs, and luggage.

- A Telstra ‘free local calls’ phone booth should be installed to allow passengers to contact family/friends, accommodation or local transport.

- A well-lit automatic (solar powered) notice board should be placed under the shelter. - Landscaping should be completed around the shelter to provide an enjoyable

sensory experience. - The walkways up to the platform and into the station should also be covered to

provide similar protection from the elements. - For security of passengers and drivers, the shelter should have security lighting,

security cameras, and an intercom to the Police Station. Regular police patrols could be incorporated as part of the Griffith Police mobile patrol rounds, and should be more frequent during and prior to coach and train arrivals/departures.

Mr Beaton stated that the Griffith Railway Station and bus shelter will be the first and last memories visitors will have of Griffith and it is important to get this upgrade right.

Ms Pingiaro and Mr Woodward indicated that an upgrade to the facility will benefit the community and agreed that the above points should be included in the submission to Transport for NSW.

Ms Canzian stated that she has consulted with Jodie Ridge from Kurrajong Griffith who had concerns regarding the position of the new pedestrian crossing which does not line up with the existing pedestrian crossing. This means pedestrians will have to walk through parking bays to reach the new pedestrian crossing which could be dangerous, especially for those in wheelchairs.

Ms Canzian also stated that Tourism Manager, Mirella Guidolin raised concerns regarding V-Line coaches in that they do not arrive or depart from the railway station, instead they still utilise the carpark next to the Visitors Centre. Ms Guidolin suggested that in this submission we could encourage the Griffith Railway Station to be the sole bus station of Griffith, as having one at the railway station and one at the Visitors Centre can create confusion to the community, especially those who speak English as a second language.

Mr Griffiths reported that from a pedestrian safety perspective the concerns regarding the alignment of the pedestrian crossings is of high importance, the landscaping must ensure sight lines between cars and pedestrians, and that there should be the same landscaping buffers on either side of the southern pedestrian crossing as the northern side.

RECOMMENDED on the motion of Colin Beaton and Luke Woodward that the information be received and a submission be made to Transport for NSW.

Minutes of Disability Inclusion & Access Committee 15 October 2021


7 GENERAL BUSINESS

Nil.

8 NEXT MEETING

The next meeting of the Disability Inclusion & Access Committee is to be held on Tuesday 23 November 2021 at 1:00pm.

There being no further business the meeting terminated at 1:23pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council NOTICE OF MOTION TITLE Notice of Motion - Councillor Neville FROM Mike Neville, Councillor TRIM REF 21/117380

SUMMARY

A Notice of Motion (refer attachment (a)) was received from Councillor Mike Neville on 29 October 2021.

RECOMMENDATION

That the General Manager:

(a) Prepare a detailed costing report for the construction of a road bridge across the main canal in Ulong Street and the associated approaches, pedestrian access and necessary alignment works in Ulong Street.

(b) On completion of the report consult with Murrumbidgee Irrigation, the Member for Murray and the NSW Government to discuss funding options for its construction.

SENIOR MANAGEMENT TEAM COMMENT

A project of this nature will be very complex given the numerous services, utilities etc. located in this area. The investment cost for the design of this project will be significant and will need to be assessed as to whether it has strategic priority as compared to other projects.

It would be ideal to undertake a scoping and high level costing exercise of the project and for the Council’s Transport Committee to inform Council of the significant complexities associated with this project: The existing water supply Canal location; levels and ownership; existing major infrastructure underground, stormwater, sewer rising mains, water mains and all other utility services as well as Canal Street road levels are all factors to consider.

Significant expenditure would also be required in order to undertake detailed design and investigation before the costing could be prepared.

The following is a suggested form of a Motion should Councillors wish to progress the project.

(a) That Council prepare a scoping document for the construction of a road bridge across the main canal in Ulong Street and the associated approaches, pedestrian access and necessary alignment works in Ulong Street.

(b) That the scoping of this project be considered by the Transport Committee and recommendation to Council.

ATTACHMENTS

(a) Notice of Motion - Councillor Mike Neville signed ⇩ 90


Griffith City Council OUTSTANDING ACTION REPORT TITLE Outstanding Action Report TRIM REF 21/116630

RECOMMENDATION

The report be noted.

ATTACHMENTS

(a) Outstanding Action Report - Council Meeting ⇩ 92

OA01 Attachment (a) Outstanding Action Report - Council Meeting


OUTSTANDING ACTION REPORT FOR THE ORDINARY MEETING OF COUNCIL 9 NOVEMBER 2021

CY261-* 1 of 15

Council Meeting Date MEETING ITEM Action Officer

CRM No.

Minute No.

Council Resolution Additional Information

12 October 2021 CL03 WESTERN RIVERINA COMMUNITY COLLEGE INCORPORATED - LEASE OF PART LOT 1 SECTION 127 DP 758476 - KOOKORA STREET, GRIFFITH

CPO 108537 21/354 RESOLVED on the motion of Councillors Glen Andreazza and Christine Stead that:

(a) Council enter into a lease agreement with Western Riverina Community College Incorporated over part Lot 1 Section 127 DP 758476, Crown Reserve 81439, Kookora Street, for a term of 20 years, commencing 1 December 2021.

(b) Council advertise its intention to enter into a 20 year lease agreement with Western Riverina Community College Incorporated over part Lot 1 Section 127 DP 758476, Crown Reserve 81439, Kookora Street for 28 days. Should any submissions be received a report will be presented to Council for consideration.

(c) Should no submissions be received, Council will enter into a lease agreement with Western Riverina Community College Incorporated over part Lot 1 Section 127 DP 758476, Crown Reserve 81439, Kookora Street, for a term of 20 years, commencing 1 December 2021.

(d) Western Riverina Community College Incorporated pay all applicable costs and charges associated with the preparation of the lease agreement together with

14/10/2021: Advert placed in the Council Catchup, Facebook, website. Also advised Western Riverina Community College Inc. of approval to enter lease agreement subject to advertising the intention for 28 days.




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Council’s Administration Fee of $467.

(e) The lease fee be charged in accordance with Council’s adopted Revenue Policy, currently $588 (Inc. GST) pa for the 2021/2022 financial year, in addition to rates and charges, if applicable.

(f) Council authorise the Mayor and General Manager to execute the lease agreement on behalf of Council under the Common Seal.

28 September 2021 CL04 SURRENDER OF LICENCE AGREEMENT WITH JENNA BALKIN & NEW LICENCE AGREEMENT WITH ADAM BRILL - AREA 27 DALTON PARK

CPO 107929 21/311 RESOLVED on the motion of Councillors Rina Mercuri and Mike Neville that: (a) Council approve the surrender of

licence agreement with Jenna Cherie Balkin over part Lot 562 DP 751743, Area 27 Dalton Park.

(b) Council enter into a licence agreement with Adam Brill over part Lot 562 DP 751743, Area 27 Dalton Park, for a term of ten years.

(c) Council advertise its intention to enter into a licence agreement with Adam Brill over part Lot 562 DP 751743, Area 27 Dalton Park for a period of 28 days. Should any submissions be received a report will be presented to Council for consideration.

(d) Should no submissions be received, Council enter into a licence agreement with Adam Brill over part Lot 562 DP 751743, Area 27 Dalton Park, for a term of ten years.

30/9/2021: Notified Jenna Balkin & Adam Brill of approval to surrender licence and enter into a new licence. Advertising commenced on 30 September 2021 for a period of 28 days. Thereafter Councils solicitor will be requested to prepare the documents.

14/10/2021: Exhibition closing date 27 October 2021.




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(e) Adam Brill pay all applicable costs and charges associated with the preparation of the licence agreement together with Council’s Administration Fee of $467.

(f) The licence fee be charged in accordance with Council’s adopted Revenue Policy, currently $628 (Incl. GST) per annum for the 2021/2022 financial year, together with the payment of rates and charges.

(g) Council authorise the Mayor and General Manager to execute the licence agreement on behalf of Council under the Common Seal, if required.

14 September 2021 MM01 GARDEN PROJECT - 2021/2022 CAPITAL WORKS PROGRAM

GO 107475 21/282 RESOLVED on the motion of Councillors Doug Curran and Brian Simpson that:

(a) i. Council remove from the Griffith City Council 2021/2022 10 Year Capital Works Program, Line Item 18, “New Rose Garden – Adjacent to Visitor Information Centre” $300,000.

ii. Council remove from the Griffith City Council 2021/2022 10 Year Capital Works Program, Line Item 19, “New Rose Garden – Additional Scope” $300,000 (Grant funding not yet secured)

(b) Council support in principle the following amendments to the Griffith City Council 2021/2022 Capital Works Program and invite

30/09/2021: Submissions open. Closing 22 October 2021.

01/11/2021: Report to Council 9 November 2021.




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the community submissions for a period of 28 days:

i. Council allocate $200,000 in the 2021/2022 Capital Works Program for “Memorial Park - Gardens (Banna Ave) Embellishment” and $100,000 for the Art Gallery Project.

ii. Council notes there is a grant application submitted under the Regional Activation Fund (scheduled for announcement November 2021) to upgrade a garden in the Griffith CBD. Should the grant application be successful, a further report be submitted to Council regarding further planning of embellishments of Memorial Park Gardens.

(c) Council rename the existing “Rose Garden Working Group” to the “Memorial Park Gardens (Banna Ave) Embellishment – Working Group”, that all existing members be invited to continue their participation and Council advertise for other interested members of the public to apply to join the Working Group.

(d) A report be presented to Council for consideration following close of receipt of submissions.

14 September 2021 CL03 DRAFT PLAN OF MANAGEMENT - SCENIC HILL ZONE 1 - FORMAL

CPO 107480 21/290 RESOLVED on the motion of Councillors Doug Curran and Dino Zappacosta that:

16/09/2021: Form and Draft Plan of Management submitted to the




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RECREATIONAL AREAS

(a) Council refer the Draft Plan of Management for Scenic Hill Zone 1 – Formal Recreational Areas being Crown Reserves (83029) Clay Target Club, (83393) Dalton Park, (83394) Griffith Gun Club, (83395) Griffith Golf Course, (83396) Griffith Motorcycle Sports Club, (88420) Rodeo Grounds to the Minister administering the Crown Land Management Act 2016 for approval.

(b) Upon approval from the Minister administering the Crown Land Management Act 2016 Council amends the Draft Plan of Management for Scenic Hill Zone 1 – Formal Recreational Areas if required, and places it on public exhibition as per Section 38 of the Local Government Act 1993.

(c) Native Title advice has been provided.

(d) A report be presented to Council to adopt the final Plan of Management for Scenic Hill Zone 1 – Formal Recreational Areas on completion of the exhibition period, to consider all submissions.

Crown for minister’s consent to place on public exhibition.

14 September 2021 CL05 NAMING OF PARK IN ORTELLA ST / GORDON AVENUE

GO 107483 21/292 RESOLVED on the motion of Councillors Doug Curran and Simon Croce that an Expression of Interest is advertised to name “Ortella Park” with proposals to be considered as received from either a community member or organisation to name the park after a person who was significant to the

30/09/2021: Submissions open. Closing 22 October 2021.





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immediate Ortella St / Gordon Ave area. (Name subject to approval by Geographic Names Board).

14 September 2021 CL08 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 2021

PA 107489 21/295 RESOLVED on the motion of Councillors Brian Simpson and Christine Stead that:

(a) The Mayor, three Councillors, being Councillor Anne Napoli, Councillor Rina Mercuri, a Councillor to be confirmed following the December elections and the General Manager (or his delegate) attend the 2021 LGNSW Annual Conference to be held on-line on 29 November 2021.

(b) Council confirm the three voting delegates at the LGNSW Annual Conference (on-line meeting 29 November 2021) to be the Mayor, Councillor Anne Napoli and Councillor Rina Mercuri.

(c) Council confirm the three voting delegates at the LGNSW Board Elections (on-line meeting 29 November 2021) to be the Mayor, Councillor Anne Napoli and Councillor Rina Mercuri.

(d) The Mayor, three Councillors, being Councillor Anne Napoli, Councillor Rina Mercuri, a Councillor to be confirmed following the December elections and the General Manager (or his delegate) attend the 2021 LGNSW Special Conference to be held from Monday 28 February to Wednesday 2 March 2022.

30/09/2021: Bookings made.




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(e) Council nominate three voting delegates for the LGNSW Special Conference (28 Feb – 2 Mar) to be the Mayor, Councillor Anne Napoli and Councillor Rina Mercuri.

(f) Expenses for attendance at the 2021 LGNSW Special Conference be paid in accordance with Council policy.

(g) Councillors submit draft motions for the 2021 LGNSW Special Conference to the General Manager by 12 November 2021 so they can be reported to the Council meeting scheduled for 23 November 2021.

10 August 2021 CL05 REQUEST TO RENAME - CAMPBELL'S SWAMP, NERICON SWAMP AND THARBOGANG SWAMP - SUBMISSIONS

IMA 105880 21/253 RESOLVED on the motion of Councillors Rina Mercuri and Simon Croce that:

(a) Council approve the renaming of the three swamps to Campbell’s Wetlands, Nericon Wetlands and Tharbogang Wetlands.

(b) Council submit its proposal to Geographical Names Board of NSW for the renaming of the Wetlands.

6/9/2021: Awaiting final approval from Geographic Names Board (GNB) as the use of "Campbell" has been questioned by GNB. Supporting documentation provided to GNB to evidence the use of "Campbell".

17/09/2021: Approved by GNB, place on public exhibition by GNB for 30 days from 1/10/2021. Closing date 30 October 2021.

27 July 2021 CL05 - DISABILITY INCLUSION ACTION PLAN

DE&O/ GO

105321 21/235 RESOLVED on the motion of Councillors Mike Neville and Rina Mercuri that:

(a) Council place the draft Disability Inclusion Action Plan on public exhibition for 28 days.

(b) If submissions are received, a further report be made to Council. If no submissions are received, the

12/08/2021: On Public Exhibition, closing day 27 Aug 2021.

30/08/2021: Submissions received. Report being prepared for Council.





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Disability Inclusion Action Plan be adopted.

22 June 2021 CL02 - DRAFT PLAN OF MANAGEMENT - THARBOGANG WETLANDS - CROWN RESERVE 1002928

CPO 103835 21/182 RESOLVED on the motion of Councillors Mike Neville and Dino Zappacosta that:

(a) Council refer the draft Plan of Management for Tharbogang Wetlands (Crown Reserve 1002928) to the Minister administering the Crown Land Management Act 2016 for approval.

(b) Upon approval of the Minister administering the Crown Land Management Act 2016 Council amends the draft Plan of Management for Tharbogang Wetlands if required, and place it on public exhibition as per Section 38 of the Local Government Act 1993.

(c) Council confirm it has considered Native Title Managers advice in relation to the Plan of Management for Tharbogang Wetlands.

(d) A report be presented to Council to adopt the final Plan of Management for Tharbogang Wetlands on completion of the exhibition period and to consider all submissions.

30/06/2021: Draft Plan of Management for Tharbogang Wetlands together with required form emailed to Crown Lands seeking Minister’s approval to advertise the draft Plan of Management.

22 June 2021 CL03 - DRAFT PLAN OF MANAGEMENT - COLLINA PRECINCT PARKS

CPO 103837 21/183 RESOLVED on the motion of Councillors Mike Neville and Christine Stead that:

(a) Council refer the draft Plan of Management for Collina Precinct

30/06/2021: Draft Plan of Management for Collina Precinct Parks together with required form emailed to Crown Lands for




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Parks, being Crown Reserves McIvor (240001), Jiggins (240003), Manser and Jessie Farrell Parks (1039692) together with Council owned land Chandler and Dei Agnoli Parks, to the Minister administering the Crown Land Management Act 2016 for approval.

(b) Upon approval from the Minister administering the Crown Land Management Act 2016 Council amends the draft Plan of Management for Collina Precinct Parks if required, and place the plan on public exhibition as per Section 38 of the Local Government Act 1993.

(c) Council confirm it has considered Native Title Manager advice in relation to the Plan of Management for Collina Precinct Parks.

(d) A report be presented to Council to adopt the final Plan of Management for Collina Precinct Parks on completion of the exhibition period and to consider all submissions.

Minister’s approval of the draft Plan of Management.

25 May 2021 MM01 - KOOYOO STREET REDEVELOPMENT

PP 102479 21/147 RESOLVED on the motion of Councillors Glen Andreazza and Simon Croce that:

(a) Council endorse the Minutes of the CBD Working Group Meeting held Thursday 20 May 2021.

11/6/2021: On exhibition Closing Date 25 June 2021.

16/07/2021: Submissions received, report to go back to Council.

20/09/2021: Report to Council 12 October 2021.




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(b) The Kooyoo Street Plaza Draft Concept Plan be placed on public exhibition for a period of 28 days.

(c) Following the exhibition period, a report be submitted to Council including community comments and feedback.

(d) Appreciation be passed on to the Urban Design and Strategic Planning for the successful coordination of the event.

14/10/2021: Tender closed 12/10/2021. Report to Council 26 October 2021.

23 March 2021 BUSINESS ARISING - MINUTES OF THE TRANSPORT COMMITTEE MEETING HELD ON 8 FEBRUARY 2021

RS&TO 99774 21/001

RESOLVED on the motion of Councillors Dino Zappacosta and Simon Croce that Council follow up with Transport for NSW in relation to the upgrade of bridge north of the Kidman Way and Coppard Road intersection.

14/04/2021: A report was presented to Transport Committee 12/04/2021 regarding site history with a recommendation that Transport for NSW be approached for an update. Subsequently the issue was also raised at the Traffic Committee 13/04/2021 and the matter was put to the Transport for NSW representative who advised they would investigate and report the outcome back to the Traffic Committee.

16/07/2021: Minutes from the Traffic Committee Meeting 11 May 2021 ‘Mr Minehan has received advice from TfNSW’s Asset Manager that the realignment works were a shovel ready project with the design finalised however no date has been set at this stage due to lack of funding’.




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3/08/2021: Letter sent to the Local Member, Helen Dalton MP for support in requesting Transport for NSW proceed with plans of re-alignment of Willbriggie Bridge, Kidman Way.

23 March 2021 CC01 - WESTEND OVAL SPORTS PRECINCT DESIGN & CONSTRUCT CONTRACTOR APPOINTMENT

DBCFS 99779 21/002


(a) Council appoints Hines Construction as the principal construction contractor for Griffith Regional Sports Precinct – Westend Oval Design & Construct Contract at Merrigal Street, Griffith.

(b) Council resolve to increase the capital budget by a further $6.1M in order to deliver the increased scope of the facility as a result of finalising community consultation with major sporting user groups and Griffith City Sports Council that resulted in;

- Increasing the building footprint by an additional 1,263 sqm (or 33%)

- Installing a new water-based Hockey Pitch instead of sand-based

- Constructing a new shared pathway around the perimeter of the site as required by additional DA conditions

- Including various other sporting infrastructure items as

19/4/2021: Contract issued to preferred contractor. Budget amendment included in Draft 2021/22 Capital Budget.

14/10/2021: Construction works progressing. Expected completion date June 2022.




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determined by the user group consultation.

9 March 2021 CL02 - BENEREMBAH STREET - LIGHTING AND BEAUTIFICATION

DIO 99137 21/081 RESOLVED on the motion of Councillors Brian Simpson and Rina Mercuri that Council proceed with the design and installation of 4 street lights in Benerembah Street to a maximum cost of $60,000 and commence these works during the current financial year being 2020-2021.

06/04/2021: Installation of street lights progressing.

14/04/2021: Quotation received. Design commenced.

20/09/2021: Contractor engaged, awaiting certified design.

01/11/2021: Certified Design received.

23 February 2021 CL02 - DRAFT PLAN OF MANAGEMENT - CAMPBELL'S WETLAND - CROWN RESERVE 1002932

CPO 98603 21/003

RESOLVED on the motion of Councillors Mike Neville and Brian Simpson that:

(a) Council refer the Draft Plan of Management for Campbell’s Wetland (Crown Reserve 1002932) to the Minister administering the Crown Land Management Act 2016 for approval.

(b) Upon approval of the Minister administering the Crown Land Management Act 2016, Council amend the Draft Plan of Management for Campbell’s Wetland and place it on public exhibition as per Section 38 of the Local Government Act 1993.

(c) Council confirm it has considered Native Title Managers advice in relation to the Plan of Management for Campbell’s Wetland.

1/3/2021: Draft Plan of Management email to the department for Minister administering the Crown Land Management Act 2016, for approval to place on public exhibition.




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(d) A report be presented to Council to adopt the final Plan of Management for Campbell’s Wetland, on completion of the public exhibition period and to consider all submissions.

8 December 2020 CL03 - LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM (EXTENSION)

DIO 95319 20/295 RESOLVED on the motion of Councillors Doug Curran and Christine Stead that Council submit the following projects to the Federal Government under the Local Roads and Community Infrastructure (Extension) Program: Griffith City Council Allocation: $1,397,601.

(1) Railway Street Car Park (East End). Estimated Cost: $500,000.

(2) Jubilee Oval - Car Park adjacent to new amenities block. Estimated Cost: $160,000.

(3) Asphalt exiting shared path (4.7km) along Wyangan Avenue (from residential area) to Jones Road and then along Jones Road to Eastern side of causeway. Similar to Hanwood path asphalt surface. Estimated Cost: $350,000

(4) Barber Road Project Contribution. Estimated Cost: $390,000.

Should Council’s application to seal Barber Road under Fixing Local Roads (Round 2) be unsuccessful, then Council submit Footpath between West End Oval and Jubilee Oval. Estimated Cost to $390,000.

15/12/2020: Submissions have been made to Fixing Local Roads. FLR200149 - Barber Road FLR200101 - Bringagee Road.

9/3/2021: Awaiting funding announcement.

14/04/2021: Projects 1, 2 & 3 designs finalised. Project 4 funding successful for Barber Road. Project 5 design nearing completion.

02/08/2021: Project has been completed in accordance with milestones.

12/08/2021:

Project 1: Preparation for earthworks underway.

Project 2: Expected completion end of Aug 2021.

Project 3: Awaiting quote through Local Government Procurement.

Project 4: Barber road stakeholder engagement progressing

Project 5: Awaiting quotes.

20/09/2021:




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(5) A costing for a Pedestrian Bridge over the canal on Mackay Avenue/ Macedone Road (northern side) and a costing for footpaths as per the Pedestrian Access and Mobility Plan (PAMP) designed for the area.

Total Projects 1, 2, 3 and 4 - $1,400,000.

Project 1: Earthworks commenced

Project 2: Final seal complete. Occupational Certificate expected 30 September.

Project 3: Contractor engaged, works scheduled week commencing 20 Sep 2021.

Project 4: Drainage pipes on order.

Project 5: Awaiting finalisation on quotes.

5/10/2021: Deadline for completion of projects under Stage 1 and Stage 2 extended to 30 June 2022.

24 November 2020 CL03 - GRIFFITH LAWN CEMETERY RESERVATIONS

DIO 94741 20/277 RESOLVED on the motion of Councillors Simon Croce and Councillor Glen Andreazza that:

(a) Council continue to take reservations for the Lawn Section of the Griffith Cemetery.

(b) Council commence construction of Lawn 6 in the Griffith Cemetery, with a budget adjustment to be considered at the next quarterly review, after investigation with underground radar to ensure there are no underground graves in this area.

(c) Council allocate the sum of $15,000 and undertake a feasibility study of establishing a Crematorium facility at the existing Griffith Cemetery.

01/02/2021: Resolution progressing.

14/04/2021: Confirming quotes for underground radar.

27/07/2021: Consultant currently delayed due to Sydney NSW Covid lockdown. Consultant advised radar results are not concise when ground soil is saturated.

Crematorium Feasibility: Brief being finalised for contractor.

12/08/2021: Ground Penetrating Radar complete, report being prepared for Griffith City Council.




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(d) Council investigate the option for a Crematorium facility at Yenda Cemetery.

06/09/2021: Radar complete. Report to next meeting of Cemetery Working Group.

20/09/2021: Draft Crematorium report due 30 Sep 2021.

19/10/2021: crematorium report to working group meeting 25 October 2021.