agenda regular meeting of the city commission 7:30 p.m ... 28 2017 complete.pdf · regular meeting...

Agenda

Regular Meeting of the City Commission Tuesday, March 28, 2017

7:30 p.m. City Hall Agenda

CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES of the meeting of February 14, 2017 COMMUNICATIONS COUNTY COMMISSIONER AND ELECTED OFFICIAL REMARKS PUBLIC PARTICIPATION PRESENTATION The Safe usage of generators. PROCLAMATION Matter of proclaiming the month of April, 2017 as Child Abuse Prevention and Awareness Month in the City of Huntington Woods. ITEMS OF BUSINESS

1. Resolution R- 2017: Matter of consideration to place a plaque on bench at Public Safety in remembrance of

Dominic Leskey.

2. Resolution R- -2017: Matter of consideration of charitable gaming license for Sanctum House.

3. Resolution R- -2017: Matter of consideration of a Metro Act Right of Way unilateral permit extension issued to MCImetro Access Transmission Service Corporation for 5 years.

4. Resolution R- -2017: Matter of consideration of contract extension with DiPonio Contracting of 51173

Simone Industrial Drive, Shelby Township, MI 48316 in the amount of $1,186,768.75 for the 2017 Pavement Reconstruction and Water Main Replacement Project.

5. Resolution R- -2017: Matter of consideration of reaffirming Huntington Woods as a Welcoming City.

6. Ordinance No. : Matter of consideration of an ordinance to amend the City of Huntington Woods Code of

Ordinances to replace in its entirety Chapter 28, Peddlers, Solicitors and Handbills, and to adopt a new Chapter 28, Articles I through V, to regulate Peddlers, Solicitors, Canvassers, and Handbills to provide for a license or registration certificate; and to provide penalties for violation thereof.

7. Resolution R- 2017: Matter of consideration of Huntington Woods Library Meeting Room Rental Policy.

8. Boards, Commissions and Committee Appointments: Matter of consideration of appointment of an alternate to

the Construction and Property Maintenance Board of Appeals.

9. Reports and Minutes a. Environmental Advisory Board, January 19, 2017 b. Parks and Recreation Advisory Board, January 24, 2017 c. Library Advisory Board, January 23, 2017 d. Senior Advisory Committee, December 15, 2016 e. Finance Report, January 31, 2017 f. Finance Report, February 28, 2017

10. Warrant 322: Matter of approval of the warrant.

11. Closed Session: Matter of consideration of recessing into Closed Session pursuant to MCL.15.268

immediately following the Regular City Commission Meeting to discuss pending litigation. CITY MANAGER’S REPORT COMMISSIONER’S REMARKS ADJOURNMENT OF REGULAR CITY COMMISSION MEETING Public Expression is encouraged. Comments are invited on each Agenda item when that item comes up for consideration. Matters not listed on the Agenda may be addressed under “Public Participation”. Please be advised that the Commission Meetings are usually attended by the media and cablecast live, in addition to being re-cablecast following the meeting. The City of Huntington Woods will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audiotapes of printed material being considered at the meeting, to individuals with disabilities attending the meeting upon three working days notice to the City. Individuals with disabilities requiring auxiliary aids or services should contact the City by writing or calling: Richard T. Lehmann, ADA Coordinator, Huntington Woods City Hall, 26815 Scotia, Huntington Woods, MI 48070, (1-248-541-4300). Deaf-Tel(1-248-541-1180).

CITY OF HUNTINGTON WOODS REGULAR MEETING OF THE CITY COMMISSION

MINUTES Tuesday, February 14, 2017

7:30 p.m. Mayor Paul called the Meeting to order at 7:32 p.m.

PRESENT: Mayor Paul, Mayor Pro Tem Olsman, Commissioner Iversen, and Commissioner Rozell, City Manager Sullivan and City Attorney Johnson

ABSENT: Commissioner Jenks (excused)

City Staff Present: City Clerk/Treasurer Solanskey, Finance Director Lehmann, Parks and Recreation Director Gustafson

APPROVAL OF AGENDA Moved by Commissioner Rozell and supported by Commissioner

Iversen to approve the Agenda for the meeting of February 14, 2017. Upon said resolution being put to a vote, the City Commission voted thereon as follows:

Ayes: Mayor Paul, Mayor Pro Tem Olsman, Commissioner Iversen and Commissioner Rozell

Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. APPROVAL OF MINUTES Moved by Commissioner Iversen and supported by Mayor Pro Tem

Olsman to approve the minutes of the Regular Meeting of January 10, 2017.

Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. COMMUNICATIONS Communication from Michigan Street Lighting Coalition regarding decision by Michigan Public Service Commission to strengthen the case for the conversion of street lights to LED providing substantial savings to municipalities.

City Commission Meeting February 14, 2017 Page 2 of 6

Communication from Oakland County Water Resources Commissioner Jim Nash regarding the allocation of the Great Lakes Water Authority’s administrative and general expenses and proposed revisions to the sewer share calculations. Communication from Finance Director Lehmann regarding the Huntington Woods Men’s Club allocation of additional funds for the purchase of six portable touch pads for the Huntington Woods pool. COUNTY COMMISSIONER AND ELECTED OFFICIAL REMARKS County Commissioner Zack reported:

Oakland County has summer jobs and internships available at www.oakgov.com/jobs.

The County has newer and better transportation available for veterans with the purchase of a new van. Wonderful veteran’s department in Oakland County with roughly $1 million dollars in benefits available for veteran’s services in the County.

Oakland County Economic Development Corporation offers leadership skills and training for those who want to start businesses. A new entrepreneur alliance provides financing and consulting services.

Deadline for low income households who have taxes deferred has been extended to May 31, 2017.

Remedial tech support for Oakland County tech programs is available. Board of Commissioners special projects fund will start a human trafficking

study group with goal of expanding public awareness of this problem. Ferndale and Macomb County have started offering a program called “Hope

not Handcuffs” for those with substance abuse issues. Residents can turn to the public safety department to ask for help. The program has been successful in Ferndale.

PUBLIC PARTICIPATION David Sloan of 8050 Lincoln asked the City Manager for an update on the televising and cleaning of the City sewers. City Manager Sullivan responded the project is complete west of Wyoming. Wyoming to Woodward is still left to be done, the contractor will resume work in March. The City is expecting a report any time now from the engineers as to what areas need repair and an estimated cost. RESOLUTION R-4-2017 Scotia Park Bid Award City Manager Sullivan explained the bids opened for this project last summer were higher than anticipated and budgeted. Through a collaborative effort between the Finance Department, the Department of Public Works, the Recreation Department, the contractor and the landscape architect the plans were modified slightly to bring down the cost. The project is now ready to move forward with the Commission approval of the amended bid and allocation of $130,000 of City funds from the 2017/18 budget. The project to be started in August 2017. David Sloan of 8050 Lincoln said he is coming before the Commission as a member of the Environmental Advisory Committee. Scotia Park has had a problem for quite sometime because of the lack of water infiltration, and the leveling of land and definitely is in order to be redeveloped. The Recreation Department had a very good idea to develop the park but never once inquired of the Environmental Advisory Committee which is made up of many experts in the field. Several of us were at the big presentation last year and thought it was a very good design and then the City realized it was going to cost a lot more. We are asking you to reconsider this and reject or delay at this point. The new design is reducing the amount of environmental products used and less pervious pavements to allow the water to infiltrate into the ground. Maybe we should wait longer and raise more money to do it right. Ask for more input from the Environmental Advisory Committee.


The City Manager said the cost savings of the new design require the DPW to do a lot of the work. In terms of the environmental impact, the original design called for brick pavers that would allow the water to go through and into the ground. The pavers are replaced by sidewalks that shed the water and still allow water to go into the ground. None of the rainwater is going out into the road so doing the same thing with less money. The second aspect of the original design called for a system that would pull rainwater off the roads and transfer it to raingardens, we are still pursuing that, we are using a different mechanism but that process is still in place. There really has been no compromising of the environmental attributes to the design of the park.

Moved by Commissioner Rozell and supported by Commissioner Olsman that the City of Huntington Woods enter into a contractual agreement with TSP Environmental, 2500 Capital Street, Redford, MI 48239 for a total cost of $224,870 for the reconstruction of Scotia Park as per the amended bid tab documents dated 1/10/2017, upon review by the City corporate counsel.



Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. RESOLUTION R-5-2017 Designation of $130,000 in Capital Planning Fund

Moved by Mayor Pro Tem Olsman and supported by Commissioner Iversen that the City will designate $130,000 in the Capital Planning Fund #402 for the sole purpose of providing capital for the Scotia Park Project to be budgeted as part of the 2017-18 municipal budget. Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. RESOLUTION R-6-2017 Sale of vacant lot on W. 11 Mile Road City Manager Sullivan reminded the City Commission the neighbor abutting the City owned lot had offered $5,000 for the property in at the November, 2016 City Commission meeting.


The neighbor currently maintains the property. The City evaluated alternatives to place a value on the property, with the value varying widely depending on the methodology used. In the end, because this is an unbuildable lot and it only has value to the neighbor next door we are unable to land on a value with confidence. I recommend you sell the property for the selling price the neighbor offered of $5,000. This seems to be the best situation for the neighbor and the City.

Moved by Mayor Pro Tem Olsman and supported by Commissioner Iversen that the City sell the vacant lot abutting the property at 8823 W. 11 Mile Road for $5,000. Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted.

RESOLUTION R-7-2017 Participation in Tri-party Funding Program

Moved by Commissioner Rozell and supported by Commissioner Iversen that the City of Huntington Woods enter into an agreement to participate in the 2017 Tri-Party Program , and accept the allocation of $11,093 to be placed into an escrow fund for road improvement projects along Ten Mile Road. Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. RESOLUTION R-8-2017 Reclassify streets from local to major roads City Manager Sullivan explained the City receives an amount of money every year from the State for local roads and major roads. The major road classification pays a higher dollar amount. This reclassification is a request to the State to change some of the more highly traveled local roads in Huntington Woods to major roads. Finance Director Lehmann said Huntington Woods suffers because of the size of the community in regard to road funding. The City has a lot of local roads. The State of Michigan allows the community to determine which are major and which are local


roads, and these are reviewed every year. Based on the State requirements we believe some of our roads should be designated as major roads.

Moved by Commissioner Iversen and supported by Mayor Pro Tem Olsman that the City of Huntington Woods City Commission reclassify the Nadine Ave, Berkley Ave, and Ludlow Ave to “Major” roads and that these roads are considered major roads as per the designation of the Uniform Criteria for Major Streets under Act 51. Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None

Absent: Commissioner Jenks (excused) The Mayor thereupon declared said Resolution adopted. RESOLUTION R-9-2017 Receive and file reports and minutes

Moved by Commissioner Rozell and supported by Commissioner Iversen to receive and file the reports and minutes: a. BART Board, January 11, 2017 b. Environmental Advisory Committee, October 20, 2016 c. Environmental Advisory Committee, November 17, 2016 d. Library Advisory Board, December 19, 2016 e. Parks and Recreation Advisory Board, November 29, 2016 f. Finance Report, December, 2016 Upon said Resolution being put to a vote, the City Commission voted thereon as follows:


Nays: None Absent: Commissioner Jenks (excused)

The Mayor thereupon declared said Resolution adopted. WARRANT NO. 321

Moved by Mayor Pro Tem Olsman and supported by Commissioner Rozell that the attached transfers and disbursements as listed on the Accounts Payable Distribution Repot due by February 10, 2017 and paid between January 6, 2017 and February 10, 2017 on pages 1 through 11 in the amount of $603,305.22 be approved and paid, subject to full audit.




Nays: None Absent: Commissioner Jenks (excused)

The Mayor thereupon declared said Resolution adopted. CITY MANAGER REPORT City Manager Sullivan reported Tuesday, February 21st is the new residents reception. Please RSVP if you were invited and have not responded. New photography exhibit at the Woods Gallery called “Through My Eyes”. The artist reception is Thursday, February 23rd. The BART Board and Environmental Advisory Committee have put together a series of presentations regarding water. The second presentation with Jeff McKeon of SOCWA is on February 27th. Men’s Club Auction is March 25th, tickets are available at the Recreation Center and City Hall. COMMISSIONER’S REMARKS Mayor Pro Tem Olsman wished everyone a Happy Valentine’s Day. Commissioner Rozell echoed Mayor Pro Tem Olsman’s comment. Commissioner Iversen said likewise, Happy Valentine’s Day. Mayor Paul said the Men’s Club Auction is March 25th, get your tickets quick, the auction has sold out the last few years. If you happen to still have a gift you would like to donate, they can be dropped off City Hall or the Recreation Center. The Regular City Commission Meeting adjourned at 8:09 pm.

________________________________

Joy Solanskey, City Clerk _________________________________ Robert F. Paul, III, Mayor

agenda regular meeting of the city commission 7:30 p.m ... 28 2017 complete.pdf · regular meeting...

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