agenda - wvm.edu documents/20200804 a.pdf · 04/08/2020 · questions posed by persons addressing...

WEST VALLEY – MISSION COMMUNITY COLLEGE DISTRICT

B O A R D O F T R U S T E E S

M E E T I N G

AGENDA

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TELEPHONE: DIAL 1 669 900 6833, MEETING ID 408-741-9000 5:30 PM PUBLIC SESSION, 5:31 PM CLOSED SESSION, 7:00 PM PUBLIC SESSION

AUGUST 4, 2020

B O A R D O F T R U S T E E S

S u s a n F i s h ∙ P r e s i d e n t

R a n d i K i n m a n V i c e P r e s i d e n t

T r u s t e e s

A d r i e n n e G r e y

A n n e K e p n e r

J a c k L u c a s

R o b e r t O w e n s

K a r l W a t a n a b e

L e s l e y G e r o n i m o ∙ M C S t u d e n t T r u s t e e T i s h a H a r t m a n ∙ W V C S t u d e n t T r u s t e e

B r a d l e y J . D a v i s ∙ C h a n c e l l o r

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GUIDELINES FOR PUBLIC PARTICIPTION IN BOARD OF TRUSTEES MEETINGS

Public Comments:

Public comment requests may be submitted electronically by emailing [email protected] or via

phone by calling Board Clerk, Brenda Rogers at 408-741-2072 no later than 4:00 p.m. on Tuesday,

August 4, 2020.

Please include the following information in your public comment request:

SUBJECT: COMMENTS FOR THE MEETING OF AUGUST 4, 2020

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questions posed by persons addressing the Board under this agenda item. The Board President may adjust the

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Adjournment Time

Pursuant to District Policy, Regular Board meetings will be adjourned not later than 11:00 p.m. unless

continued by a majority vote of the Board members present.

Documents Provided to the Board of Trustees

In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the

Board of Trustees in connection with this agenda are available in the Chancellor’s Office, 14000 Fruitvale

Avenue, Saratoga, CA, 95070, at the time they are distributed to the Board.

In compliance with the Americans with Disabilities Act, individuals needing special accommodations

should contact the Chancellor’s Office at 408-741-2011. Notification 24 hours prior to the meeting will allow

the District to make reasonable arrangements to ensure accessibility.

(A) = Action ( I ) = Information

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mailto:[email protected]

Tuesday, August 4, 2020Regular Meeting

VIA ZOOM: HTTPS://ZOOM.US/J/4087419000TELEPHONE: DIAL 1 669 900 6833, MEETING ID 408-741-9000

5:30 PM PUBLIC SESSION, 5:31 PM CLOSED SESSION, 7:00 PM PUBLIC SESSION

1. Meeting Opening

1.1 Roll Call

1.2 Call to Order

1.3 Oral Communication from the Public on Closed Session Agenda

2. Closed Session

2.1 Adjourn to Closed Session

3. Opening Items

3.1 Pledge of Allegiance

3.2 Reconvene Public Session

3.3 Report of Closed Session Action

3.4 Approval of the Order of the Agenda

3.5 Approval of Minutes

3.6 Presentations/Recognitions ESSP: COVID-19 Planning Task Force Update, Presented by Police Chief Dalton (Chris) Rolen and Members of the COVID-19 Task Force

3.7 Oral Communication from the Public

3.8 Report of the Audit and Budget Oversight Committee (ABOC)

4. Unfinished Business

4.1 There is none.

5. Consent Agenda

5.1 Approval of Consent Agenda

5.2 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees approve the listed items.

5.3 APPROVAL OF PROFESSIONAL GROWTH AND DEVELOPMENT SALARY INCREMENT AWARDS - Recommendation: That the Board of Trustees award Professional Growth and Development (PG&D)

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increments to the below-listed individuals, effective August 1, 2020, on the basis of the compliance report for each of the faculty members submitted to the PG&D Committee prior to June 20, 2020.

5.4 PROPOSITION 30 EDUCATION PROTECTION ACCOUNT (EPA) SPENDING PLAN - Recommendation: That the Board of Trustees approve the spending plan for the Education Protection Account (EPA) for fiscal year 2020-21.

5.5 ACCEPT BASIC CONTRACT AS COMPLETE FOR THE BID #CA01-1920 FOR THE ENTRY LANDSCAPE RENOVATION PROJECT AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees accept the basic construction contract with Marina Landscape, Inc. for bid #CA01-1920 for the Entry Landscape Renovation project at West Valley College as complete and authorize the District to file a Notice of Completion.

5.6 APPROVAL OF BID CA04-2021 ADA BARRIER REMOVAL PROJECT AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from Lewis and Tibbitts Inc. in the amount of $374,664 and reject all other bids. The award of the contract is based on the base bid plus allowance and alternates.

5.7 VIRTUAL DESKTOP INFRASTRUCTURE UPGRADE - Recommendation: That the Board of Trustees approve a contract with Keep IT Simple (KIS) for equipment and services to upgrade and support the West Valley Virtual Desktop Infrastructures (VDI) for an amount not to exceed $445,897.

6. College, Programs, and Services

6.1 FIRST READING - RENEWAL OF THE COLLEGE AND CAREER ACCESS PATHWAYS DUAL ENROLLMENT PARTNERSHIP AGREEMENT BETWEEN WEST VALLEY COLLEGE AND CAMPBELL UNION HIGH SCHOOL DISTRICT - Recommendation: That the Board of Trustees receive, review and present the College and Career Access Pathways (CCAP) Dual Enrollment Partnership agreement with Campbell Union High School District (CUHSD) as required by Ed Code (EC § 76004(b)).

6.2 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES ACCEPTANCE OF THE SUSAN J. EHLERS SCHOLARSHIP ENDOWMENT WITH THE WEST VALLEY/MISSION FOUNDATION - Recommendation: That the Board of Trustees accept the $50,000 donation from William Ehlers for the creation of a Susan J. Ehlers Scholarship Endowment with the West Valley-Mission Foundation.

7. Human Resources

7.1 FIRST READING-WEST VALLEY-MISSION CLASSIFIED EMPLOYEE ASSOCIATION (WVMCEA) INITIAL PROPOSALS FOR REOPENER NEGOTIATIONS WITH WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT - Recommendation: That the Board of Trustees review and approve the first reading of the West Valley-Mission Classified Employee Association (WVMCEA) initial proposals for reopener negotiations with West Valley-Mission Community College District.

7.2 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions.

8. Business and Finance

8.1 ADOPT RESOLUTION NO. 20080401 DETERMINING THAT THE BASEBALL COMPLEX IMPROVEMENT PROJECT AT WEST VALLEY COLLEGE IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT - Recommendation: That the Board of Trustees adopt Resolution # 20080401 determining that the Baseball Complex Improvement project at West Valley College is categorically exempt from the California Environmental Quality Act (CEQA).

9. Board

9.1 There is none.

10. Information Reports and Items for Future Board Consideration

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10.1 Academic Senate Update (Aram Shepherd) (Gretchen Ehlers)

10.2 Classified Senate Update (Ana Lobato) (Kristal Dela Cruz)

10.3 Student Senate Update (Maddy Mandarelli) (Alondra Martinez-Medina)

10.4 West Valley College Update (Stephanie Kashima)

10.5 Mission College Update (Daniel Peck)

10.6 Chancellor's Report (Bradley Davis)

10.7 Trustee Comments

11. Continuation of Closed Session, If Necessary

12. Reconvene Public Session, If Necessary

12.1 Report of Closed Session Action

13. Meeting Closing

13.1 Adjournment

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Unapproved Meeting Minutes Regular Meeting, Comments (Tuesday, July 7, 2020) Generated by Brenda Rogers on Tuesday, July 28, 2020

1.1 Call to Order

The meeting was called to order at 6:00 PM by President Fish.

1.2 Roll Call

Members Present: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Adrienne Grey, Karl Watanabe and Anne Kepner. Student Trustees Tisha Hartman and Lesley Geronimo were present during the public session only.

1.3 Oral Communication from the Public on Closed Session Agenda

2.1 Adjourn to Closed Session There were three items:

DIRECTION TO LABOR NEGOTIATORS (Government Code 54957.6) Provide direction to Associate Vice Chancellor of Human Resources, Eric Ramones, and Chancellor Bradley Davis, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA; and to Chancellor Bradley Davis regarding unrepresented groups.

LITIGATION CASE REVIEW/PLANNING (Government Code 54957.8) One item.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government code 54957) Title: Chancellor

3.1 Reconvene Public Session Public Session was reconvened at 7:05 PM.

3.2 Pledge of Allegiance President Fish led the Pledge of Allegiance.

3.3 Report of Closed Session Action President Fish reported that no action was taken during Closed Session.

3.4 Approval of the Order of the Agenda Motion to approve the agenda as presented.

Motion by Jack Lucas, second by Randi Kinman. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

3.5 Approval of the June 2, 2020, Meeting Minutes. Motion to approve the June 2 meeting minutes as presented.

Motion by Randi Kinman, second by Jack Lucas. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

3.6 Presentations/Recognitions ESSP: Public Safety Update, Presented by Dalton (Chris) Rolen, WVMCCD Police Chief Police Chief Rolen presented his Public Safety Update to the Board highlighting the following: The WVMCCD Police Department's main role is to provide a safe and secure environment so that students, faculty and staff can focus on the business of education. They support the Colleges' missions and initiatives for community policing. They continue to establish positive relationships by being approachable and listening to concerns. They understand that they are public servants, and strive to connect at many levels throughout the colleges and district. They work closely with the mental health committees to inform themselves of the resources available to appropriately resolve incidents involving mental health crisis on our campuses. In community policing, listening is key, he has participated in community forums to know the community's concerns and needs. Strategic readiness means having the ability to respond to a wide variety of events, like assaults, weapons calls, medical emergencies as well as assisting in emergency preparedness. They regularly and recently, in light of current events, reviewed the

department’s detailed Use of Force policy. The changes are related to crowd control and require officers to intervene any time they see another officer using excessive force and officers will continue to receive regular training in this area. Since 2013, Body cameras are required to be worn by all officers on duty. Fortunately, use of excessive force has never been an issue with our department. The WVMCCD is committed to providing the best service possible to our community.

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3.7 Oral Communication from the Public

DeAnna Pursai and Pamela Lindsay from the College of Adaptive Arts talked about the importance of providing continuing education opportunities to older students with challenges, giving them a chance to grow and participate in this positive program. Two of their current students, Julianna Vargas and Robert Tafoya talked about their positive experiences at school. The College of Adaptive Arts is moving to the West Valley Campus, using the renovated DESP

buildings as their new campus. Swenson Builders has donated their time and materials to perform the ADA compliant renovations.

3.8 Report of the Audit and Budget Oversight Committee (ABOC) Robert Owens reported that the ABOC committee did not meet in June and will not meet in July as planned. 4.1 Unfinished Business

There is none. 5.1 Approval of Consent Agenda

Motion to approve all items on the consent agenda.

A discussion was held. Trustee Owens stressed the importance of building the most important projects first, due to the rapidly rising costs of construction materials and labor. Motion by Anne Kepner, second by Adrienne Grey. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

5.2 ADDENDUM TO THE LEASE AGREEMENT FOR THE CAMPBELL CENTER - Recommendation: That the Board approves the addendum to the lease agreement between West Valley College and the City of Campbell for use of the Center at One West Campbell Avenue as an off-site teaching space. 5.3 APPROVAL OF AGREEMENT OF COOPERATION BETWEEN MISSION COLLEGE AND BUSINESS ACADEMY AARHUS,

DENMARK - Recommendation: That the Board of Trustees authorize the Agreement of Cooperation between Mission College and Business Academy Aarhus (BAAA), Denmark. 5.4 AUTHORIZE EXTENDING THE AGREEMENT WITH SANTA CLARA UNIFIED SCHOOL DISTRICT FOR THE MISSION EARLY COLLEGE HIGH SCHOOL (MECHS) PROGRAM - Recommendation: That the Board of Trustees authorize the Memorandum of Understanding (MOU) agreement with Santa Clara Unified School District (SCUSD) to continue the Mission Early College High School program located on the Mission College campus through June 30th, 2023. 5.5 CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION - Recommendation: That the Board of Trustees approve the curriculum changes at Mission College as presented.

5.6 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendations: That the Board of Trustees approve the listed items. 5.7 SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO STATUS - Information Item. 5.8 REVIEW OF PURCHASE ORDER TRANSACTIONS - Information Item. 5.9 APPROVAL OF STUDENT AND ATHLETIC INSURANCE CARRIER - Recommendation: That the Board of Trustees authorize the administration to enter into an agreement with Student Insurance Group effective August 1, 2020 thru July 31, 2021 in the amount of $121,228 for student, athletic and catastrophic insurance. 5.10 TECHNICAL CONSULTING SERVICES FOR ELLUCIAN BANNER - Recommendation: That the Board of Trustees approve a

contract with Ellucian Company L.P for technical consulting services for Ellucian Banner for an amount not to exceed $47,124, effective July 8, 2020 through June 30, 2021. 5.11 RATIFICATION OF PURCHASE OF APPLE MACBOOK PRO LAPTOP COMPUTERS AND DELL MONITORS - Recommendation: That the Board of Trustees ratify the equipment purchase of 36 Apple MacBook Pro laptop computers and 36 Dell monitors with a three-year equipment support warranty at a total cost of $110,352.20. 5.12 RATIFICATION OF PURCHASE OF DELL LATITUDE LAPTOP COMPUTERS - Recommendation: That the Board of Trustees ratify the equipment purchase of 190 Dell Latitude 7410 2-in-1 computers with a three-year equipment support warranty at a total cost of $481,426.70.

5.13 ACCEPT BASIC CONTRACT AS COMPLETE FOR BID CA09-1819, SECURITY LOCKDOWN UPGRADE AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees accept the basic construction contract with FE Controls Corporation for the security lockdown project at West Valley College as complete and authorize the District to file a Notice of Completion.

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5.14 APPROVAL OF BID CA13-1920 ELECTRICAL VEHICLE CHARGING STATIONS AT MISSION COLLEGE - Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from Strawn Construction, Inc. in the amount of $1,019,000 and reject all other bids. The award of the contract is based on the base bid plus allowance and alternates. 5.15 PROJECT ASSIGNMENT AGREEMENT WITH LPA, INC. FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE

PERFORMING ARTS CENTER PROJECT AT MISSION COLLEGE - Recommendation: That the Board of Trustees approve the Project Assignment Agreement in the amount of $3,150,598 with LPA, Inc. for architectural and engineering services for the Performing Arts Center project at Mission College. 5.16 APPROVAL OF BID #CA15-1920 FOR THE MODULAR BUILDING DEMOLITION PROJECT AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from One Day Installation and Repairs in the amount of $244,000 and reject all other bids. The award of the contract is based on the Base Bid plus Owners Allowance. 5.17 APPROVAL OF UPDATED MEASURE C AND MEASURE W PROJECT PRIORITY LISTS - Recommendation: That the Board of Trustees approve the updated and rebase of the Measure C and Measure W project priority lists (attached).

5.18 APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE COLLEGE OF ADAPTIVE ARTS - Recommendation: That the Board of Trustees authorize the administration to enter into a Memorandum of Understanding with the College of Adaptive Arts to use West Valley College’s vacant Disability and Educational Support Program (DESP) modular building to provide special education programs to its special needs adult students. The initial Memorandum of Understanding shall be for two years. 6. College, Programs, and Services 6.1 CONTRACT BETWEEN CALIFORNIA DEPARTMENT OF EDUCATION AND WEST VALLEY AND MISSION COLLEGES’ CHILD DEVELOPMENT CENTERS FOR CHILD DEVELOPMENT SERVICES - Recommendation: That the Board of Trustees adopt Resolutions 20070701 and 20070702 accepting the $576,750 in funding from the California Department of Education to operate the child care centers (CCTR) and full-day preschools (CSPP) on both West Valley and Mission campuses.

Motion to adopt Resolution 20070701 to accept the California Department of Education's grant to operate the child care centers on both campuses. Motion by Jack Lucas and second by Adrienne Grey. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo Motion to adopt Resolution 20070702 to accept the California Department of Education's grant to operate the full-day preschools on both campuses. Motion by Robert Owens and second by Anne Kepner. Final Resolution: Motion Carries

Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

7. Human Resources 7.1 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions. Associate Vice Chancellor Eric Ramones presented the oral report.

Motion to approve the administrative Personnel Transactions as reported.

Motion by Robert Owens and second by Randi Kinman. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

8. Business and Finance 8.1 2022-2026 UPDATED FIVE-YEAR CAPITAL OUTLAY PLAN - Recommendation: That the Board of Trustees approve the revisions to the 2022-2026 Five-Year Capital Outlay Plan for submittal to the California Community College State Chancellor’s Office.

Motion to approve the five-year capital outlaw plan.

Motion by Robert Owens and second by Anne Kepner. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

9. Board

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9.1 RESOLUTION 20070703 AFFIRMING OUR COMMITMENT TO STUDENT SUCCESS FOR AFRICAN AMERICAN STUDENTS AND OUR COMMITMENT TO AN EQUITABLE WORKPLACE FOR AFRICAN AMERICAN EMPLOYEES - Recommendation: That the Board of Trustees adopt Resolution 20070703.

Motion to adopt Resolution 20070703 affirming our commitment to student success of African American students and our commitment to equity.

Motion by Jack Lucas and second by Randi Kinman. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

9.2 LEGISLATIVE OVERSIGHT COMMITTEE - Recommendation: That the Board of Trustees consider forming a standing committee entitled the Legislative Oversight Committee (LOC).

Motion to re-establish the Legislative Oversight Committee as a standing committee. A discussion was held and Associate Vice Chancellor Manny Cappello will serve as the administrative staff for this committee. Members of the committee will be Anne Kepner (Chair), Randi Kinman and Adrienne Grey. Tisha

Hartman expressed interest in participating on the committee and will call Trustee Kepner to become involved. Motion by Randi Kinman and second by Jack Lucas. Final Resolution: Motion Carries Aye: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Karl Watanabe, Adrienne Grey and Anne Kepner Student Trustees advisory votes: Aye: Tisha Hartman and Lesley Geronimo

10. Information Reports and Items for Future Board Consideration 10.1 Academic Senate Update (Aram Shepherd) (Gretchen Ehlers)

MC AS President Shepherd recognized all the faculty and students who are teaching and taking classes this summer. He also was pleased that the Board formed the Legislative Oversight Committee to monitor and advocate for legislation affecting us. Lastly, he was dismayed at ICE's announcement that F1 visa students need to leave the

country if taking only online courses. He hopes that the District will do everything in its power to advocate for these international student's rights to study abroad. WVC AS President Ehlers also stated her support of our international students and knows our colleges will do everything in their power to support them. Two senators attended the academic senate leadership institute during June and four more will attend the State Senate Curriculum Institute. Distance Ed leads whiney Clay and Janis Kea are teaching online trainings for faculty throughout the summer. Lastly, she has been meeting with the past and present presidents of the Black Student Union to explore ways to improve the classroom experience for our students of color.

. 10.2 Classified Senate Update (Ana Lobato) (Kristal Dela Cruz)

WVC CS President Lobato said she is coordinating with VPSS Griffith, Dean Conroy and Outreach Director McDevitt to develop professional development strategies for the coming year. She was grateful for their support and advocacy for classified professional growth. She thanked President Kashima, VPSS Griffith and President Ehlers for leading and supporting the campus conversations on systemic and racial equity. Classified professionals have been engaging in campus-wide forums, student services connect meetings and reading action book club books holding space to have these important conversations Senator Vida Sabouri is taking the lead as Caring Campus classified liaison to IBEC, working with Michelle Francis (faculty lead) and Virginia Marquez (administrative lead). The June 16 kick-off event was well attended and on June 25, they offered an introductory webinar. On June 23, the Senate said good bye to past president Cheryl Massa, who is retiring. They presented her with a special service award, and Ana thanked Trustees Grey and Lucas for attending her event via Zoom. She also offered help in advocating for our international students.

10.3 Student Senate Update (Maddy Madarelli) (Alondra Martinez-Medina) WVC ASG did not have an update. MC ASG President Martinez reported that MC ASG issued a letter of support for the Black Lives Matter movement, signed by herself and Student Trustee Lesley Geronimo. Mission's student senate is holding a two-day retreat and just held new senator orientations. She thanked past President Do for her ongoing support of BLM issues and support for employees and students who are really hurting right now in these times of social unrest. She advocates for the international students' rights for access to higher education abroad.

10.4 West Valley College Update (Stephanie Kashima)

President Kashima thanked the Board for taking action tonight passing the Resolution affirming their support for

equity for our African American employees and students. She also thanked them for passing the MOU with the College of Adaptive Arts, which will be taking over our renovated DESP portables as their new campus. The online commencement was a great success, held on June 25. Thanks to President Fish and Chancellor Davis for your inspiring words to our graduates. Also, thank you to Joe McDevitt, Debra Griffith, Scott Ludwig and Rebecca Alvarez for their leadership roles in the event creation and logistics. She welcomed Dr. Ajani Byrd, our new interim Dean of

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Student Equity and Success, formerly Mission's LPS Director and interim Dean of Language Arts. She welcomed Jared Fujishin, Randy Fujishin's son, who was hired as instructor in the Communications Studies department like his Dad. Welcome to Claudio Silva, our new counselor for the Science and Math department students. She welcomes Ana Lobato and Kristal Dela Cruz to their new Classified Senate president roles. Dr. Jamie Washington, a nationally recognized equity trainer will assist the college in building an anti-racist environment via numerous workshops. Kudos to Sam Hernandez for her leading role in our food distribution program, which as featured in an ED Source article that

she will share with the Board. She commended Chief Rolen for his leadership with his team, ensuring our campus is safe and ensuring that the many incidents his officers respond to over a year's time do not escalate out of control.

10.5 Mission College Update (Daniel Peck)

President Peck welcomed President Del Cruz and recognized the work of classified professionals and faculty to manage the record-breaking enrollment of this summer session. Thanks to the Board for approval of the MOU extending the partnership with SCUSD and the MECHS Program. He welcomed John Vlahos as the new Athletics Director at Mission, serving in that role at both campuses now. He thanked the Board for passing the resolution affirming their support of African American and Black students and employees. Mission College is busy identifying resources and actions to take in the fight for racial justice and advancing equity. They are holding conversations and designing a four-stage call to action plan, which will be shared in the next two weeks. He expressed his dismay at the ICE misguided policy that international students cannot stay in this country if they are studying 100% online. The Health Occupations new

certificate program of community health worker safety net had the first cohort start on July 1 and will run 12 weeks and be taught by Ann Cowells. He was very proud of Mission's re-accreditation with only one sanction. He expressed gratitude to Leandra Martin, Aram Shepherd, Thanh Do and the student leaders for their part in leading the accreditation preparation and visit.

10.6 Chancellor's Report (Bradley Davis)

Chancellor Davis thanked the Board for the actions they took tonight, expanding the relationship with Santa Clara Unified School District via the MECHS program, opening the doors of the College of Adaptive Arts at WVC to serve one of our most vulnerable populations. He recognized the importance and richness of contributions from our Black students, staff, and faculty. Every agenda item for this meeting affects lives and it buttresses our commitment to teaching and learning and making a true difference in our community. He recognized President Peck for his leadership role in Mission College's re-accreditation, going from past accreditations' multiple sanctions to now with only a single

finding-this is truly rare indeed. Both colleges are doing an exemplary job of creating spaces for dialogue around Black Lives Matter. He, too, is concerned about our international students and asked that we all reach out to our students with reassurance that we are fighting for them and to not instantly accept this ICE order, and that we are here to help as we can. This ICE order further emphasizes that we need to be further involved with legislative advocacy, which is the purpose of re-establishing the Legislative Oversight Committee. Thank you to Chief Rolen for this evening's campus safety report, and his team's proactive role in serving and keeping safe our district community and students. This summer, please take time to recharge your batteries and for self-care and reflection. Thanks everyone for your good work.

10.7 Trustee Comments

Trustee Lucas attended two recent zoom events, 1) CBOC on June 10 and heard an update on Bond Measures C and

W construction, 2) Cheryl Massa's retirement party via zoom. Her retirement is a great loss to the District. Trustee Grey reported on the June 19 CCCT meeting where they endorsed the schools and communities first ballot measure which would create more funding for Kindergarten through community colleges, with the hope that it is on the ballot in November. They are also in support AB 85 (now Prop 16) which will also be on the November 3 ballot to reverse Prop 209 allowing the return to affirmative action. Pamela Luster, President of San Diego Mesa College, is now the President of the CCCEO Board. CCCT's first priority is racial equity and supports the statewide implementation of specific strategies supporting diversity, equity and inclusion. They have enlisted six state organizations: the CCCT, the CCCEO Board, the California Academic Senate, the CIO group, EEO task force, and the State Student Senate. CCCT is putting together tool kits for trustees when they return to their district and work to improve diversity and cultural competency on their campuses.

Trustee Kinman is thankful that the Board passed the resolution against Prop 209 at the June meeting and now affirmed our stand that equity and Black Lives Matter. She is looking for a student who would be interested in serving on a year-long regional board with the goal of transforming our transit and transportation system. They are struggling fiscally since ridership is way down due to COVID-19. These would be Zoom meetings of a 40 member Board with the goal to save our transit and transportation systems. Spread the word to anyone interested. It is a volunteer position without compensation. Student Trustee Hartman said she is proud of President Kashima and Debra Griffith in rising to the occasion in meeting the Black Lives Matter student population and your clear communication. She echoes the Chancellor's and the faculty's comments on international students’ rights and the student body is very concerned. She would like to see more communication from administration to the students about this issue.

13.1 The meeting was adjourned at 8:35 PM.

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Tuesday, August 4, 2020Regular Meeting, Comments

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5:30 PM PUBLIC SESSION, 5:31 PM CLOSED SESSION, 7:00 PM PUBLIC SESSION

1. Meeting Opening

Subject 1.1 Roll Call

Meeting Aug 4, 2020 - Regular Meeting, Comments

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1. Meeting Opening

Subject 1.2 Call to Order


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1. Meeting Opening

Members of the audience may address the Board on any item listed on the Closed Session agenda. Comments will be limited to three (3) minutes per agenda item, with a total of fifteen (15) minutes of public comment on an item unless waived by the Board.

Subject 1.3 Oral Communication from the Public on Closed Session Agenda


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2. Closed Session

DIRECTION TO LABOR NEGOTIATORS (Government Code 54957.6)Provide direction to Associate Vice Chancellor of Human Resources, Eric Ramones, and Chancellor Bradley Davis, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA; and to Chancellor Bradley Davis regarding unrepresented groups.

LITIGATION CASE REVIEW/PLANNING (Government Code 54957.8) Associate Vice Chancellor of Human Resources, Eric Ramones

Subject 2.1 Adjourn to Closed Session


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PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government code 54957)Title: Chancellor

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3. Opening Items

Subject 3.1 Pledge of Allegiance


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Type Procedural

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3. Opening Items

Subject 3.2 Reconvene Public Session


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Type Procedural

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3. Opening Items

Subject 3.3 Report of Closed Session Action


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Type Information

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3. Opening Items

Subject 3.4 Approval of the Order of the Agenda


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Type Action

Recommended Action

Motion to approve agenda as presented.

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3. Opening Items

Subject

Meeting

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Type

Recommended Action

3.5 Approval of Minutes

Aug 4, 2020 - Regular Meeting, Comments

Public

Action, Minutes

Approve the July 7, 2020, minutes as attached.

Approved Minutes from June 2, 2020, are attached as Apprendix A.

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3. Opening Items

Subject 3.6 Presentations/Recognitions ESSP: COVID-19 Planning Task Force Update, Presented by Police Chief Dalton (Chris) Rolen and Members of the COVID-19 Task Force


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Type Information, Recognition

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3. Opening Items

GUIDELINES FOR PUBLIC PARTICIPATION IN BOARD OF TRUSTEES MEETINGS

We welcome comments from the public. The following instructions are intended as a guide for members of the public who wish to address the Board of Trustees. If you wish to speak, you are respectfully asked to provide a completed form to the Board Clerk. The form is located on the back of the agenda cover page and should be submitted by 4:00 p.m. prior to the Board meeting. Please limit your comments to three (3) minutes. In fairness to those who wish to speak and as a courtesy to those who have come to listen, we request that you adhere to the following guidelines:

Oral Communications from the Public on Items Not on the AgendaThis portion of the meeting is reserved for persons desiring to address the Board on any matter not on the agenda. No action will be taken. When you make your comments, approach the podium. When the Board President recognizes you, please identify yourself and the topic you wish to discuss. Limit your comments to three (3) minutes. A total of 20 minutes is allowed for total public comment, unless waived by the Board.

Public comments on items on the agenda will be taken at the time the item is discussed by the Board.

Oral Communications from the Public on Items on the AgendaWhen the Board President opens an item for discussion and calls for speakers, approach the podium, identify yourself, and limit your comments to three (3) minutes. The President may impose additional time limitations on any major discussions involving multiple speakers. If you wish to give an opinion which has already been expressed by others, please do not be repetitive. The President may impose additional time limitations on any major discussions involving multiple speakers.

Subject 3.7 Oral Communication from the Public


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Public comment requests may be submitted electronically by emailing [email protected] or via phone by calling Board Clerk, Brenda Rogers at 408-741-2072 no later than 4:00 p.m. on the day of the meeting.

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3. Opening Items

Subject 3.8 Report of the Audit and Budget Oversight Committee (ABOC)


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4. Unfinished Business

Subject 4.1 There is none.


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Type Information

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5. Consent Agenda

Subject 5.1 Approval of Consent Agenda


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Type Action (Consent)

Recommended Action

Motion to Approve Consent Agenda Items as Presented.

Action items will be acted upon in one motion unless they are removed from the Consent Agenda for discussion and action. Information items will not be discussed unless they are removed from the Consent Agenda.

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5. Consent Agenda

Prepared By: Sean McGowan and Rose Jackson

Reviewed By: Eric Ramones

Approved By: Bradley Davis

I. Appointment(s)

Academica. Elizabeth Flynn, Instructor, Chemistry, West Valley College, 100% of full time, 10 months per year; effectiveAugust 28, 2020. Position ID# WF0188. Fund 110-General Fund.b. Guy Hall, Instructor, Fire Protection Technology, Mission College, 100% of full time, 10 months per year;effective August 28, 2020. Position ID# MF0019. Fund 110-General Fund.c. Hai Nguyen, Instructor, History, Mission College, 100% of full time, 10 months per year; effective August 28,2020. Position ID# MF0114. Fund 110-General Fund.d. Helene Flohic, Instructor, Physics, West Valley College, 100% of full time, 10 months per year; effectiveAugust 28, 2020. Position ID# WF0001. Fund 110-General Fund.

Classifiede. Jeremy Sias, Senior Information Technology Analyst, WVMCEA Office, Business & Technical Services Unit,Range 94 ($11,195.67-15,011.58), Information Systems, West Valley-Mission Community College District, 100%of full-time, 12 months per year; effective August 5, 2020. Position ID# DC1049. Fund 110-General Fund.f. Epigmenio Vazquez, Student Records Advisor, WVMCEA Office, Business & Technical Services Unit, Range 57($5,176.75-$6,791.08), Admissions & Records, Mission College, 100% of full-time, 12 months per year; effectiveAugust 10, 2020. Position ID# MC1016. Fund 110-General Fund (0.50) and Fund 133-State Categorical ProgramFund (0.50).

Confidentialg. Rebecca Alvarez, Executive Assistant, Confidential Unit, Range 49 ($7,186.08-$9,490.67), Office of thePresident, West Valley College, 100% of full time, 12 months per year; effective July 13, 2020. Position ID#WCF001. Fund 110-General Fund.h. Jasmine Phan, Executive Assistant, Confidential Unit, Range 49 ($7,186.08-$9,490.67), Human Resources,West Valley-Mission Community College District, 100% of full time, 12 months per year; effective August 10,2020. Position ID# DCF001. Fund 110-General Fund.

II. TransfersClassifieda. Rose Perez-Nelson, WVMCEA Unit, from Administrative Specialist, Range 69 ($6,720.42-$8,876.92), CilkerSchool of Art & Design, assigned to West Valley College, 100% full-time, 12 months per year to AdministrativeSpecialist, Range 69 ($6,720.42-$8,876.92), Information Systems, assigned to District Services, 100% of full-time, 12 months per year; effective August 5, 2020. From Position ID# WC1044 to Position ID# DC1020. Fund110-General Fund.

Subject 5.2 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees approve the listed items.


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Recommended Action

That the Board of Trustees approve the listed items.

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a. Behindokht Noormanesh, temporary increase for additional duties assigned, Financial Aid Advisor, WVMCEAUnit, Range 57 ($5,176.75-$6,791.08), Financial Aid, West Valley College, 100% of full time, 12 months peryear; effective July 1, 2020 through August 1, 2020. Position ID# WC1059. Fund 120054-TRiO Grant Fund and133005 – SEAP Student Equity & Achievement 19/20 Fund.

Rationale: To continue providing direction for the TRiO program until the College receives confirmationregarding extension of the funding for the grant.

IV. Revised Unpaid Health Leave covered under WVMFT, AFT 6554 Agreement, Article 40

a. Theresa T. Tran, EOPS Counselor, WVMFT Unit, Range 18 ($11,144.20-$13,170.40), Student Services, MissionCollege, 100% of full time, 11 months per year, Unpaid Health Leave; effective August 29, 2020 through December 20, 2020. Position ID# MFN007. Fund 133000 – EOPS Extended Opportunity Program and Service (0.50) and Fund 110868 – Unrestricted Lottery (0.50).


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Temporary AssignmentsIII.

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5. Consent Agenda

Prepared By: Anna Brichko and Sara Valencia Hernandez



Funding Source/Fiscal ImpactFund 100–General Fund. Increases are required by contract with West Valley-Mission Federation of Teachers(WVMFT)/AFT6554. Fiscal services has reviewed the costs and adequate funding is available to support the awards.

Reference(s)The purpose of Article 47 in the WVMFT/AFT 6554 agreement, “Professional Growth and Development,” is to encourage continued professional growth of members through on-going updating of knowledge and abilities, development of new skills, and continuous analysis and improvement of professional expertise.

Background/AlternativesThe agreement between the District and WVMFT provides a salary incentive to encourage the continued professionalgrowth of its members through the development and completion of activities and projects that benefit both the studentand the college. All faculty members who have reached Step 12 on columns D, E or F on the salary schedule and are insatisfactory status are eligible for consideration for this award. During the final year of the first or later growth step, themember is eligible to apply and move to the next growth step. The member must remain in satisfactory appraisal statusthroughout the term of the professional growth project (i.e., a minimum of 3 years of satisfactory service).

The PG&D Committee is a District Committee responsible for the evaluation of proposals of faculty members from both colleges. The responsibilities of the committee members include diligent study of each faculty member’s proposal and compliance report.

CoordinationProposals are initially approved by the PG&D Committee and recommended to the Chancellor. Each proposal must have been completed within a three-year period. The committee receives, reviews and validates compliance or non-compliance of each project and recommends action to the college president. The president reviews the committee’s recommendation and forwards the committee’s recommendation to the Chancellor. The Chancellor recommends to the Board of Trustees those projects that have met the terms of the original proposal.

Follow-up/OutcomeSalary steps will be adjusted according to the WVMFT contract.

Subject 5.3 APPROVAL OF PROFESSIONAL GROWTH AND DEVELOPMENT SALARY INCREMENT AWARDS - Recommendation: That the Board of Trustees award Professional Growth and Development (PG&D) increments to the below-listed individuals, effective August 1, 2020, on the basis of the compliance report for each of the faculty members submitted to the PG&D Committee prior to June 20, 2020.


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Recommended Action

That the Board of Trustees award Professional Growth and Development (PG&D) increments to the below-listed individuals, effective August 1, 2020, on the basis of the compliance report for each of the faculty members submitted to the PG&D Committee prior to June 20, 2020.

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Art: Professor Kathy Arnold completed over 144 hours of college level work in game design that support her project: Learning Current Technologies and Creating Digital Artifacts for Face to Face and Online Learning. She received a certificate of completion from Cal Arts for all three courses to satisfy segment A. She also completed three OEI courses to learn effective online courses design and delivery. She is using this to satisfy part of segment B. The rest of segment B is satisfied by conference participation. Professor Arnold supplied proof to support her attendance at these events.

Bowers-Gachesa, Wendy Nutrition Studies: Wendy’s goal to better understand and serve students was achieved through successfully completing Sociology 20, The Sociology of Racism and Ethnicity, at West Valley College; she attended the Planetary Health Alliance Annual Meeting and the American Association of Colleges and Universities conferences; completing continuing professional education in nutrition and exercise, sports nutrition, and cultural food practices, which is information she will use to update her West Valley College nutrition classes. In addition, Wendy served on the Student Equity Committee and Curriculum Committee.

Brichko, AnnaWorld Languages: In order to achieve the goal of the PG&D project, to improve the service to students, Dr. Brichko completed four units of coursework at West Valley College. The course was taken in preparation for the Study Abroad Learning Community Program in France in January 2018. Dr. Brichko enhanced her skills and knowledge by attending and presenting at conferences and authoring three publications. In addition, Anna served as the PG&D Committee Chair from spring 2017 to present.

Byers, Robert Michael Counseling: Michael’s goal was to produce a series of mindful meditation recordings at zero cost for students, to supplement instruction in a mindfulness-based, stress reduction themed, and personal growth counseling at West Valley College. Twelve mindful meditation recordings with an introduction and written instructions were published to the Canvas learning management system. Michael also completed recording arts and sound design classes, providing him with skills to produce recorded media for his online courses at West Valley College.

Chin, Bradford Math: Brad’s goal to improve his math class content and pedagogy, and serve the college through organizational activity was completed through successful completion of Sociology 20, attendance of mathematic and curriculum conferences and serving as co-chair of the WVC Sustainability Committee and serving on faculty appraisal committees.

Clay, Whitney Reading: Ms. Clay’s project's theme was "Engagement, Retention, and Success of DE Students," with the goal to learn engagement strategies that increase student motivation, persistence, and success for online students. Whitney completed eight units of coursework, and the acquired knowledge has helped her support faculty in building and teaching accessible, high quality online courses.

Cruz, Chris Park Management: To satisfy the requirements in segment A, Chris Cruz successfully completed a three units course entitled GIST 16 I GIS Programming and the Web in the Spring of 2018. The 5 units required for segment B include the participation in multiple conferences and professional development activities. In addition, he chaired two faculty hiring committees for the college.

Davis, Heidi Kinesiology: The goal of Heidi’s project was to gain a better understanding of cultural diversity, leadership, and management skills. She completed this project and reached her goals by expanding her knowledge through coursework, attending conferences and workshops, and special projects by updating her fitness book. As Kinesiology department chair, the newly acquired expertise Dr. Davis has learned will help her build public relations, have positive communications, motivate others during difficult times, and support her department and colleagues with effective leadership skills.

DeDen Thomas Sociology: Tom’s goal to improve his departments curriculum through coursework in human nutrition, genetics and society to deepen his understanding of numerous subfields, social issues, technological transformations, inequalities and diversities across history and global societies; Tom served as chair of the contract faculty appraisal team for two years.

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Professional Growth and Development Compliance Reports West Valley College

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Communication Studies: The goal of the project “Creating Connections” between faculty and learners was successfully achieved by completing work in four areas: 1) connecting students to career success by developing and implementing a new course COMM 007 Career; 2) connecting new faculty to mentoring support by developing Teach Coach Program; 3) connecting faculty voice to shared governance by serving on Academic Senate for three years; and 4) connecting learners to free resources by researching and piloting zero cost texts.

Finch, Jean DESP: Ms. Finch has successfully completed three units of coursework in Mental Health First Response at the University of San Diego, and three-unit course in Art of Asia at WVC. In addition, Jean served as a Tenure Committee Chair for four years.

Ghahramani, Soroush Architecture: Soroush Ghahramani successfully completed INTD 075, Lighting Design course in Fall 2017. For segment B, professor Ghahramani attended several workshops and conferences and included back-up documentation for each.

Golbetz, Tom Counseling: Tom’s goal to enhance his service to his students and the college was achieved through successful completion of Sociology 02, attending conferences focused on counseling, transfer policies, and guided pathways in order to use information from those conferences in his work West Valley students and his department. In addition, he served on tenure, evaluation and hiring committees.

Guzman, Ronald Art: Professor Ronald Guzman completed three units of college level courses appropriate to his project to satisfy segment A. They were ARTH 249, Introduction to Islamic Art and Architecture and ARTH 33, Picasso and Modernism; both at Stanford University. He also completed six addition units that would satisfy segment B including ART 131, ARC 40 and Photo 05, also all at Stanford. He used this new awareness to create a series of paintings titled Fleeing Aleppo, which was inspired by his trip to Turkey and Syria.

Hackworth, Cheryl Biology: Cheryl’s goal to update her knowledge base and materials for the classes she teaches was achieved through coursework (Nutrition Science 15: Human Nutrition) to be better equipped to teach nutrition science majors in Microbiology and Biology 10 lecture and lab; conferences attended keep her current with methods and findings in microbiology and biotechnology; through continually updating, researching, revising and editing her book, she provides the students in her class with current information in the Biology field.

Hopkins, Stacey Paralegal: To satisfy segment A, Stacy Hopkins completed a three-unit class titled “Intercultural Communications”. For segment B, professor Hopkins, after a recommendation from her dean, created 4 new distance education courses for her Paralegal program (PARA 37, PARA 29A, PARA 25 and PARA 90), participated in three four-day conferences for the Association of Paralegal Educators, participated as a member of the district’s EEO committee focusing on equity issues in hiring and serving students, and maintained compliance for her program with the American Bar Association.

Hotta, Leslie Child Studies: Professor Hotta verified by transcript (Fall 2017): completed SOCI 028 “Sociology of Gender” for three units. Segment B: Professor Hotta attended professional development events centered around early STEM education including: EC STEM conference, CAAEYC Annual Conference & Expo, and the EC STEM conference. In addition, Ms. Hotta was asked to undertake a major curriculum project verified by a letter signed by the Curriculum Committee Chair.

Kalivitis, Vasiliki English: Ms. Kalivitis’s teaching approach utilizing the principles of global citizenship was enhanced by taking and successfully completing a three-unit course “Business, Government and Society”. In addition, she presented in numerous conferences and co-authored three published articles.

Kelly, Jon (Tim) History: Tim’s goal to promote meaningful global engagement was achieved through successful completion of Geography 02: Intro to Cultural Geography; co-coordinating The Faces of Genocide Conference at West Valley College where students, staff and the community learned about genocide, its legacies and what is meant by “social justice” and “equity” through student art, exhibits, activities groups and presentations from survivors of genocide. In addition, Tim served on the Academic Senate, worked hours on Senate Subcommittee, and served as Global Citizenship Committee Chair, and on the WVC President’s Participatory Governance Task Force.

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Kim, Yanghee Library: Ms. Kim successfully completed eight units of coursework in Counseling and Spanish, which provided her with improved tools for the position of librarian and instructor, such as facilitated communication with Spanish-speaking students. She gained a better understanding of how students identify values, interests, careers alternatives, which will help in enhancement of the library collection for the career development area.

Kindon, Andrew Anthropology: Dr. Kindon successfully completed a three-unit course Introduction to Cultural Geography at WVC. From 2016 to present, he served as Co-Advisor of Alpha Gamma Sigma Honors Society. In addition, Andy Kindon planned, designed, and implemented the WVC Society of Global Citizens’ service learning trip to Cambodia.

Louderback, Patricia Health Education: The central theme of Patricia Louderback’s PG&D project was two-fold: acquisition of new skills/knowledge and service to the college. The content she learned from the completed coursework provided valuable skills and knowledge regarding updated technology, which she uses daily as an instructor. She learned current trends and updates in medical terminology, which is required to teach the Health Science Department classes. This benefits students in both the online and on-campus learning environments. Additionally, Ms. Louderback’s service to the college through ongoing committee work, SLAPEC and Academic Senate, is key to enhancing the understanding of the needs and priorities of the college and district. Committee work also allows Patricia to remain engaged with the campus community, participate in leadership and shared governance, and uphold professional connections with colleagues from multiple disciplines.

Maddux, Faun Mathematics: The central theme of the applicant’s project was to continue learning more about using technology and current learning theory and pedagogy in order to improve how she teaches and how students experience learning math in her class. Ms. Maddux learned numerous engagement and teaching strategies at the various conferences and workshops she attended, many of which have been successfully incorporated into the classes. Faun brought the practices back to the department, college, and beyond, such as bringing a fresh perspective when conducting interviews for new part time faculty. She also learned about copyright law and accessibility issues.

Malmuth-Onn, Ann Kinesiology: Dr. Malmuth-Onn has achieved the goal of the project of developing tools for dance pedagogy by successfully completing a five unit Intermediate French course at WVC. The acquired language skills enabled Ann to access French dance literature, which has not been translated into English. In addition, Dr. Malmuth-Onn has created a special project for WVC students and community that consisted in the development, performance, and documentation of original choreography of traditional Mediterranean origins.

Mendelsohn, Benjamin Astronomy: Mr. Mendelson completed a 4-unit course in animation to fulfill the Area 1 requirement in computer technology. This will be a benefit for producing visual content for the Kvamme Planetarium that will incorporate a full dome projection system. In addition, Benjamin Mendelson served as chair for four hiring committees in the physical science department. This directly affects our students and the instruction they receive in the physical sciences and benefits the college by continuing the tradition of hiring quality educators and staff. In contribution to his profession, the applicant served as president of the regional planetarium association, the Pacific Planetarium Association. Benjamin attended 12 days of conferences and workshops on planetarium technology, astronomy and pedagogy. This has led to improvements to the college’s planetarium, student knowledge of astronomy, and the enhancement of curriculum. Finally, Mr. Mendelson completed a flight instructor renewal course and Transportation Security Administration (TSA) Security Awareness Training as part of keeping current with the changing FAA regulatory environment and enhancing their aviation knowledge for application to the WVC Unmanned Aircraft Systems (UAS) Technology Program.

Michals, Nils English: The goal of modernizing the creative writing workshop model was achieved by coursework completed at the CA State University Monterey Bay, gaining knowledge from conferences, and Nils Michals’ own authorship: publication of GEMBOX, Winner of the 2018 Washington Prize.

Reed, Michelle Psychology: Ms. Reed completed 3 units of coursework: Creating Accessible Documents & Online Teaching. In addition, she developed a seminar for students and community members in order to understand creative parenting approaches to harm reduction & safety planning, the neurobiology of child abuse, techniques to teach solidarity, and understanding a healthy diet.

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Napoli-Abella Reiss, Cynthia Art: Dr. Reiss is a statewide Faculty Academic Senate committee member(ASCCC), Board member for the Statewide Academic Senate Foundation (ASCCF), an elected Trustee for another community college district (PCCD). She had compiled hours that equals three units of credit by attending and presenting at several plenary sessions and workshops. For Segment B, Dr. Reiss serves as a commissioner for the ACCJC where she participated as a team member on a site visit in 2018. This required many multi-day trainings and conferences to prepare for the site visits and team meetings.

Sandoval, Rachel Library: Ms. Sandovalsuccessfully completed nine units of graduate level coursework.The knowledge gained in the Morehead State University course “Theories of Teaching Writing” will help to develop better research strategies for students and help with their research needs in her various librarian responsibilities. In addition, Rachel learned useful ways for creating more relevant and responsive materials for WVC students and faculty, specifically for the online experience that can be implemented into library resources such as research guides and tutorials. Ms. Sandoval will incorporate this knowledge into both instructional and non-instructional work with WVC students.

Sanford, Betsy Library: The applicant’s objective was to take a course in ““Cross-Cultural Perspectives” and graduate level courses in Archives. The 2 courses will help with their work managing the college archives in the library. The EAD course helped them to understand XML coding, which is also useful with the archives and library.

Schrey, Maureen (Molly)Biology: Molly Schrey has been working on a special project for the president’s office. She and a colleague have been researching, planning and implementing the science garden which will serve as a living classroom, as well as fostering community engagement and generating fund raising opportunities. Ms. Schrey has included a letter from ChancellorDavis verifying this total and is using this project for the entire 8 units required for PG&D advancement.

Shoemaker, Lance Business Administration and Real Estate: Mr. Shoemaker successfully completed three units of coursework in Intercultural Communication, as well as 26 hours of legal education. In addition, Lance Shoemaker has done more than 96 hours of work experience, served as an editor of the California Real Estate Law Newsletter, and completed sixteen faculty evaluations.

Vu, Amy Mathematics: Amy Vu has completed course work in computer literacy for both segments of her PD&D project. Her original proposal was to include course work at Mission College, but she submitted a change form and completed the courses at Louisiana State University. Segment A included CSC 620, Programing Languages for 3 units. Segment B included CSC 664,Information Visualization and CSC 680, Software Engineering Concepts. Professor Vu will use this new knowledge to improve her skills in computer literacy and keep up with current technology.

Weiss, Betty Mathematics: To bring her knowledge of statistics up to date and learn modern teaching techniques unique to that subject, Ms. Weiss took a Montana State University graduate course, Statistics for Teachers. Since WVC offers so many sections of Math 10, Elementary Statistics, Betty wanted to prepare to tutor statistics students and to perhaps teach Math 10 and Math 105, Pre-Statistics, in the future. In addition, her continued participation as Secretary of the Executive Board of the Santa Clara Valley Mathematics Association has helped bring several community-based outreach events to the WVC campus, including the annual Math Field Day for middle school and high school students and a math min-conference for local K-12 teachers.

Professional Growth and Development Compliance ReportsMission College

Abdeljabbar, Wael Computer Systems & Information Technology: The goal of bringing new and real industry knowledge and experience to the classroom in order to benefit his students and department, Mission College and the District was achieved by involvement in several activities such as coursework, curriculum development, professional trainings, serving on district-wide committees and participating in industry workgroups. He enrolled in two database management courses (CIS 55 & 56) so that he could broaden his computer knowledge and be prepared to teach those courses if needed. With the new important areas of Cloud Computing and Cyber Security, Wael developed four new courses to

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address those needs. He also completed several workshops and trainings on computer security in order gain further knowledge in this area. On the shared governance activities, Wael serves as chair of the Sabbatical Leave Committee and represents his division at the Mission College Division Council. In addition to his work at the college and district, he has managed several computer networking & cybersecurity projects for high-tech businesses in the Bay Area through the ARG Group consulting firm.

Arias, Daniel Hospitality Management: The goal of Daniel’s project was to improve his Spanish to better relate and communicate with his students. Daniel is finding that more of his students are Spanish-speaking, and that being able to understand and communicate to them in the Spanish language will provide his students with a better education and provide the industry with better qualified employees. Daniel also found value in the PowerPoint class he completed. Daniel found that the new technology enhances his lectures and classroom experience for his students.

Chambers, Kara ESL: The goal of sharpening her presentation skills in teaching and conducting workshops for students and staff on growth mindset and self-care were accomplished by enrolling in three Excel and PowerPoint computer application courses, plus attending a conference on Teaching to English as Second Language Learners (CATESOL). She also enrolled in a Human Nutrition (NS 015) class to better equip her to teach her students about nutrition, which is one of the themes featured in nearly every ESL textbook.

Coleman, Yolanda Counseling: The goal of Yolanda’s project was to gain a better understanding of technology, expand online services, increase opportunities for African American students and provide the Counseling Department, the Student Services Division and the college as a whole with up-to-date information regarding articulation and transfer. She completed coursework to better understand how students experience on-line counseling. The conferences she attended provided her with information to improve advising, articulation and transfer services to students and faculty at Mission College. Organizing the HBCU College Tour provided opportunities for students to make informed decisions about available universities and transfer options. Lastly, Yolanda provided valuable time and mentorship to new faculty as a chair and member of two tenure committees.

Cowels, Ann Health Occupations: The goal of updating her skills and knowledge within a changing healthcare field was achieved by her taking two courses in Google Apps and Microsoft Outlook, plus attending numerous workshops, training and conferences in Nursing. Her pursuit of this knowledge took her to Vietnam to learn about a different healthcare system. She participated in the hiring of new full-time and part-time nursing faculty for her department and developed new non-credit courses for the new Community Health Workers degree and certificate programs.

Dennis, Walter (Haze)Hospitality Management: The goal of Haze’s project was to better utilize the Hospitality Management department and district resources to improve the level of service offered to students, the college and district, and the surrounding community. The objective of Haze’s coursework was to learn to use effective technologies that will enable him to instruct his students efficiently using computer applications. He also, chaired and mentored Daniel Arias through his tenure process. Haze’s contribution to the development of his colleague has helped Daniel become a superb faculty member and effective Department Chair. Haze’s efforts to develop and revise course curriculum to reflect the most current practices, operational procedures, and marketing efforts have proven successful for the food trailer project. Lastly, the special project that Haze undertook has enabled the department to provide life-like instruction and training utilizing the food trailer, as well as creating reliable outlets for the lab portion of FDR 106B course.

Disney, Kate Engineering: Ms. Disney completed a technology course in Python Programming. She also participated in an articulation overview of the Engineering department, addressed all engineering course articulation with the Statewide C-IDs, and created a new Engineering Transfer Certificate. In addition, Kate Disney created a webpage to highlight STEM and engineering scholarship opportunities for students.

Golden, Judie Computer Applications: The goal of enhancing her skills in assisting students to succeed was achieved by enrolling in 3 courses namely Basic Conversational Spanish and Culture (Span 50A and 50B) plus Introduction to Adobe Photoshop (GDES 64). Mission College is designated as Hispanic Serving Institution. Many primarily Spanish speaking students came to Computer Application Open Lab asking for help. Since some of them might have difficulty describing their questions in English, Judie was able to use Spanish to help them. Sometimes, students from other computer related

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classes, such as Computer Graphics classes, brought their questions to this lab for help. Judie was able to assist them by learning Adobe Photoshop or other computer software.

Hudak, Patrick Computer Applications: The goal of Patrick’s project was to broaden the scope of the courses he teaches within his discipline. He completed coursework to improve his web development skills and to fully examine, revise, and improve the user interface and structure of his online (and on-campus) courses. Patrick completed his project with conferences and committee work. He attended conferences that focused on Career and Technical Education and that also addressed Community College visions and guided pathways. He Co-Chaired and chaired three committees.

Martinez, Alicia Counseling: The goal of Alicia’s project was to gain a better understanding of word processing and to prepare her for emergency situations. Alicia’s purpose to complete the emergency courses, was to gain confidence and knowledge on how to address emergencies and provide assistance for her students. In addition, she served on two tenure review committees, one as a member and the other as chair of the committee. Her vision was to provide advice and support for recently hired faculty. Her objective was to prepare newly hired faculty members for a successful, creative, and productive career, which ultimately benefits students and the college.

Myint, Myo ESL: Myo clearly has completed many conferences, participated and chaired many committees, and is an accomplished writer. He contributes greatly to the college as seen through his participation on committees, his attendance at conferences, and is a strong supporter for fairness, equity, and non-discrimination of all students. He has served or chaired many committees and obviously is a passionate and valued faculty member. Myo attended and presented at numerous conferences. His central theme for presentations at the conferences focused on discriminatory practices and faculty’s role in helping students identify and understand how to deal with these issues. The title of his presentation was, Helping ESL Students Identify and Deal with Discriminatory Practices. Myo published two journals and contributes articles regularly to the Myanmar newspaper and the journals were shared in this report.

Nguyen, ChauCounseling: The goals of enhancing her cross-cultural awareness and teaching skills were accomplished by enrolling in an Introduction to Intercultural Communication (COMM 012) class and Strategies for Success (COU 005) Counseling class. She also chaired a tenure-track evaluation team and was able to apply what she learned to the committee and in turn, shared teaching techniques and class contents with her mentee. After completing the counseling class, she was able to teach that class, which supported the need of her department to expand course offerings in order to meet the SSSP Orientation and Student Success mandate. The COMM 12 class enhances her understanding of cultural variations and factors that may influence her communication styles. As a result, she becomes more self-aware of her own communication styles and feels more comfortable reaching out to students and members of the college community who have backgrounds different from her own.

Rivas, Rick Graphic Art & Design: The goal was enhancing his skills and improving his understanding of how the human mind functions. This expanded his ability to comprehend and explain the psychology-based research including data and recommendations related to the emerging field of User Experience and Interactive Design (UI/UX). The enhanced ability to support his students and the college was achieved by enrolling in Introduction to Business computing and Lab (BUS 21 & 21L) courses, General Psychology (PSY 1) and Social Psychology (PSY 10) courses. The business classes provide him the ability to prepare his students to start their own design-related small businesses. He was able to share the hardware and software requirements involved in ‘Business Computing with his students. He also has improved knowledge and ability to use Microsoft Office suite applications to handle his administrative and shared governance roles for the college.

Rivas, Monica Foreign Languages: The goal of improving her ability to support the college, faculty, and students by hiring and retaining solid instructors, while continuing to build computer skills and contributing to the college-wide efforts around student equity. This was achieved by first learning through coursework on Computer Technology and attending conferences and workshops on equity issues. She then applied those skills and knowledge to chairing the full-time faculty hiring committee and tenure committee, and hosted a one-day conference for Bay Area language instructors at Mission College. She also actively participated in numerous equity-related conferences, workshops and seminars, collaborated fully with our Director of Student Equity and Success, and taught and mentored the Puente program students utilizing skills learned at the Teaching/Learning Institute.

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ESL: Julaine’s central focus of her project was to serve the needs of English language learners who are preschool teachers, parents, and caregivers. She has served as a Curriculum Review Committee representative, and has developed curriculum for the noncredit ESL program, and has served as chair for the Mission College Noncredit Committee. She has participated in conferences related to ESL, and also developed curriculum in English for child care providers, parents, and preschool teachers. Julaine’s goal for her project was to benefit the college, students, and her own professional development.

Sullivan, Sarah Reading/English: The goal of developing skills and pedagogy as a Reading/English instructor and faculty leader in order to improve Mission College’s student success, retention and persistence rates and close the achievement gaps particularly for our most vulnerable students with basic skills deficits by: 1) learning the techniques in a Reading Apprenticeship course at CSU-Monterey Bay and applying that to the Reading and English 1AX courses in response to AB705; 2) attending many workshops, conferences, and trainings on equity pedagogy and leadership for student success, and curricular and institutional transformation; 3) serving effectively as Basic Skills and Student Outcomes Transformation Grant Director in order to help Mission transform in its pedagogical and curricular approach to serving students with basic skills needs.

Tran, Theresa Counseling: The goal of becoming more knowledgeable for online teaching was accomplished by her enrolling in 5 classes at Merritt College. Her original plan was to complete a certificate of proficiency in online teaching by enrolling in 6 courses. Unfortunately, one of the classes were cancelled two times due to lack of students. Regardless, Theresa can now navigate within Canvas, design a course, incorporate multimedia components for a class and apply several strategies to increase student engagement in an online environment. She plans to design and teach an online class in the near future.

Winsome, Thais Bioscience: The objectives of the applicant’s Professional Growth and Development Project were: 1) acquire advanced skills in Excel to improve the laboratory experience for her students by creating interactive Excel templates used to carry out realistic exercises in graphing and data analysis; 2) assist the college in migrating curriculum to eLumen. She worked closely with the office of instruction to set up workflows and data-entry screens, perform post-migration data cleanup, and develop training materials. She also revised TOP and SAM codes for CTE courses and programs through participation in the State Chancellor’s Office Code Alignment Project. These codes are used at both state and federal levels to classify our CTE programs and affect state and federal workforce-related funding and financial aid for students, so accuracy is important; 3) Dr. Winsome wrote a new curriculum manual for the college that focused on pedagogical and regulatory aspects of curriculum development and addressed recent changes to Title 5 regarding distance education; and 4) service on the 2017-18 ASCCC (State Academic Senate) Curriculum Committee. Their primary duty was to assist the Chair in coordinating the annual Curriculum Institute, which included serving as the lead on writing and delivering several sessions on various curriculum topics.

Wood, Kathryn Political Science: The central objective of this PG&D project was to refresh and research information on the minority representation, at local to international levels –so that instruction touches on fields and areas of equity. By extending the applicant’s core knowledge on the subject, the students in a number of the courses are able to deepen their own knowledge of the subject. The contacts that the attendees have made and maintained over the course of two conferences and one university class has opened two-way communications for students and for the college, both locally and internationally. The primary beneficiary of their research has been the students in POL 002 as the course and conference research was made available to the students without charge; the students in POL 004 also benefited from Ms. Wood taking WOMS 102 as it allowed her to develop a deeper understanding of Feminist Critical Theory in order to then better explain the POL 004 text’s content on the subject. Considering Kathryn’s continued roll as the faculty advisor for the Muslim Students Association, it is fair to say that the theme of all aspects of their PG&D work has been Minority Representation and Empowerment.


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5. Consent Agenda

Prepared By: Ngoc Chim

Reviewed By: Bradley Davis


Funding Source/Fiscal ImpactThe State continues to provide Proposition 30 revenues in FY 2020-21 to support local schools and community colleges. The funding amount is $100 per FTES. The District anticipates receiving approximately $1,210,000 from the State. The District intends to use the money for instructional salaries and benefits. A separate sub-fund will be established in the general ledger to track the revenue and expenditures for the EPA funding. After the close of the fiscal year, the District will publish on its website the actual revenue received and expenditures.

Reference(s)On November 8, 2016, voters approved Proposition 55, The California Children’s Education and Health Care ProtectionAct of 2016, which is an extension of Proposition 30 extending the personal income tax increase through 2030-31. Theaccounting and reporting requirements for Proposition 55 are exactly the same as the requirements for Proposition 30.

On November 6, 2012, voters approved Proposition 30, The Schools and Local Public Safety Protection Act. Thisproposition temporarily raised the sales and use tax by 0.25 cents for four years and raised the income tax rate for highincome earners ($250,000 for individuals and $500,000 for couples) for seven years to provide continuing funding forlocal school districts and community colleges. The sales and use tax expired on January 1, 2017. The income tax wasexpected to expire on December 31, 2018. The revenues generated from Proposition 30 were deposited into a newlycreated state account called the Educational Protection Account (EPA).

The language of Proposition 30 requires that each local educational agency”…shall have sole authority to determine how the moneys received from the EPA are spent…provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the EPA for salaries or benefits of administrators or any other administrative costs.” Each local educational agency will be required to annually publish on its website an accounting of how much money was received from the EPA and how that money was spent. Revenues from EPA funds are unrestricted and should be accounted for separately.

Background/AlternativesThe District is required to comply with the language in Proposition 30. The District’s auditors will review for complianceat year end.

CoordinationDistrict Staff will work with college staff to record the revenue and expense to ensure the District is in compliance withProposition 30 and the State Budget and Accounting Manual (BAM), which has the authority of regulation in accordancewith Title 5 Section 59011 of the California Code of Regulations.

Subject 5.4 PROPOSITION 30 EDUCATION PROTECTION ACCOUNT (EPA) SPENDING PLAN - Recommendation: That the Board of Trustees approve the spending plan for the Education Protection Account (EPA) for fiscal year 2020-21.


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Recommended Action

That the Board of Trustees approve the spending plan for the Education Protection Account (EPA) for fiscal year 2020-21.

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Upon Board approval, the spending plan will be implemented.


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Follow-up/Outcome

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5. Consent Agenda

Prepared By: Javier Castruita



Funding Source/Fiscal ImpactThe funding for this project comes from District Capital Outlay Funds. The final cost for this contract was $707,682.85.

Reference(s)This item is associated with the implementation of the WVC Facilities Master Plan, the WVMCCD 5-Year Construction Plan and DSA # 01-117943.

Background/AlternativesThe project was the hardscape and landscape part of the Entry Landscape Renovation project at West Valley College.

CoordinationThe contract was reviewed by the associate vice chancellor of facilities development and operation, the director of construction and Gilbane Building Company.

Follow-up/OutcomeUpon Board approval, a Notice of Completion will be filed with the Santa Clara County Recorder.

Subject 5.5 ACCEPT BASIC CONTRACT AS COMPLETE FOR THE BID #CA01-1920 FOR THE ENTRY LANDSCAPE RENOVATION PROJECT AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees accept the basic construction contract with Marina Landscape, Inc. for bid #CA01-1920 for the Entry Landscape Renovation project at West Valley College as complete and authorize the District to file a Notice of Completion.


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Recommended Action

That the Board of Trustees accept the basic construction contract with Marina Landscape, Inc. for bid #CA01-1920 for the Entry Landscape Renovation project at West Valley College as complete and authorize the District to file a Notice of Completion.


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5. Consent Agenda




Funding Source/Fiscal ImpactThe funding for this project comes from Measure W, line item DS-08 of the District Services project priority list.

Reference(s)This item is associated with the implementation of the Facilities Master Plan, the WVMCCD 5-Year Construction Plan andthe Measure W bond program.

Background/AlternativesA notice to bidders was advertised and bids were solicited from eight contractors. A pre-bid meeting was held, via Zoom, on July 1, 2020, and three bids were received. Bids were submitted through PlanetBids on July 14, 2020, at 11:00 AM.

This project will provide new accessible parking spaces adjacent to the theater and expansion and modifications of accessible parking between the library and Language Arts & Social Sciences buildings. Work includes installation of truncated domes, ADA signage, and wheel stops.

CoordinationThis project includes the work of the associate vice chancellor of facilities development and operation, the director ofconstruction, and the executive director of general services.

Follow-up/OutcomeUpon Board approval, a contract will be issued to Lewis & Tibbets, Inc. in the amount of $374,664 for the ADA Barrier Removal project at West Valley College.

Subject 5.6 APPROVAL OF BID CA04-2021 ADA BARRIER REMOVAL PROJECT AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from Lewis and Tibbitts Inc. in the amount of $374,664 and reject all other bids. The award of the contract is based on the base bid plus allowance and alternates.


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Recommended Action

That the Board of Trustees approve the lowest responsive and responsible bid received from Lewis and Tibbitts Inc. in the amount of $374,664 and reject all other bids. The award of the contract is based on the base bid plus allowance and alternates as follows:Contractor Base Bid Allowance Alternates Total AwardLewis and Tibbitts, Inc. $314,414 $40,000 $20,250 $374,664The District received two other bids:Contractor Base Bid Allowance Alternates Total AwardGaleb Paving, Inc. $420,000 $40,000 $43,000 $503,000Golden Bay Construction $457,814 $40,000 $29,159 $526,973


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5. Consent Agenda

Prepared By: Daniel Borges



Funding Source/Fiscal ImpactThis contract will be funded from the Technology allocation of the Measure W Bond funds, item DS-05 on the DistrictServices Project Priority List.

Reference(s)This item will provide the District with successful upgrades to the VDI infrastructure and provide service and value forstudents, staff, and faculty. The equipment would be procured under Dell’s master agreement No. MNWNC-108 forNASPO with participating addendum No. 7-15-70-34-003. The vendor providing installation services (KIS) has been theprimary vendor for VDI at the District for Five years. KIS contract code is 22AHM.

Background/AlternativesKIS will be responsible for procuring and installing a number of servers required to not only refresh aged currentequipment but also deliver additional functionality that has serious impacts to student registration.

• The number of class sections for VDI classes can increase support from the current 280 seats (nine classsections) to 750 seats (25 class sections) for classes that utilize the standard ‘2D’ desktop.

• The number of class sections for VDI classes can increase support from the current 90 seats (three classsections) to 180 seats (six class sections) for classes that utilize the high performance ‘3D’ desktop.

• Additional resources to support Remote Access for faculty and staff will increase connection performance andwill provide a smoother connection experience.

CoordinationThe associate vice chancellor of information & educational technology and the executive director of general services have reviewed the contract.

Follow-up/OutcomeUpon Board approval, a contract will be issued to KIS in the amount of $445,897 for equipment and installation services.

Subject 5.7 VIRTUAL DESKTOP INFRASTRUCTURE UPGRADE - Recommendation: That the Board of Trustees approve a contract with Keep IT Simple (KIS) for equipment and services to upgrade and support the West Valley Virtual Desktop Infrastructures (VDI) for an amount not to exceed $445,897.


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Recommended Action

That the Board of Trustees approve a contract with Keep IT Simple (KIS) for equipment and services to upgrade and support the West Valley Virtual Desktop Infrastructures (VDI) for an amount not to exceed $445,897.


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Prepared By: Chris Dyer

Reviewed By: Stephanie Kashima


Funding Source/Fiscal ImpactIf approved, West Valley College will offer community college pathway courses exclusively to CUHSD students at West Valley College or the Campbell Union High School District campuses. West Valley-Mission Community College District (WVMCCD) will claim apportionment for enrolled students under this CCAP agreement. These classes will be in addition to course sections offered on the West Valley College campus and will generate full-time equivalent students (FTES).

Reference(s)Education Code 76004 (Assembly Bill 288) established the College and Career Access Pathways Act to authorize California Community College districts to enter into formal partnership agreements with local school districts. The goal is to create easier pathways from high school to community college, and to offer or expand dual enrollment opportunities for under-represented higher education students or for students who may not be college bound. This partnership aligns with the goals of West Valley College's Educational and Facilities Master Plan and its Student Equity Plan related to improving the student pathways to degrees and transfer, strengthening collaborative partnerships with K-12 institutions, and increasing access and success for underrepresented groups.

Background/AlternativesStudents who complete college credit while enrolled in high school, are more likely to earn high school diplomas, to enroll in community colleges and four-year colleges, to attend post-secondary education on a full-time basis, and to complete degrees in those institutions, than students without these experiences. CUHSD is a public-school district serving grades 9-12 with students whose residences are located within the regional service area of WVMCCD, and these students deserve an opportunity to participate in an accelerated process that can further ensure academic success. This CCAP agreement allows students to pursue this dual enrollment opportunity.

Courses offered as part of this CCAP agreement shall be community college courses acceptable towards a career technical education credential or certificate, or preparation for transfer, or appropriate to improve high school graduation rates or help high school pupils achieve college and career readiness.

CoordinationThis agreement has been reviewed by the West Valley College President, West Valley College Vice President of Instruction, West Valley College Dean of Instruction, West Valley College Vice-President of Student Services, Superintendent of the Campbell Union High School District and the Assistant Superintendent of the Campbell Union High School District. This CCAP template has been reviewed by the District’s attorney, Liebert Cassidy Whitmore. This agreement will also be presented to the CUHSD Board and may undergo changes before it is returned.

Subject 6.1 FIRST READING - RENEWAL OF THE COLLEGE AND CAREER ACCESS PATHWAYS DUAL ENROLLMENT PARTNERSHIP AGREEMENT BETWEEN WEST VALLEY COLLEGE AND CAMPBELL UNION HIGH SCHOOL DISTRICT - Recommendation: That the Board of Trustees receive, review and present the College and Career Access Pathways (CCAP) Dual Enrollment Partnership agreement with Campbell Union High School District (CUHSD) as required by Ed Code (EC § 76004 (b)).


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Type Action

Recommended Action

That the Board of Trustees receive, review and present the College and Career Access Pathways (CCAP) Dual Enrollment Partnership agreement with Campbell Union High School District (CUHSD) as required by Ed Code (EC § 76004(b)).

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The operational and instructional aspects of this agreement will be administered and monitored by West Valley College, Dean of Instruction. An Educational Administrator to be specified in the Appendix to the CCAP Agreement will serve as point of contact to facilitate coordination and cooperation between the college and CUHSD, in conformity with WVMCCD policies and standards.

Follow-up/OutcomeAfter the proposed Career Access Pathways (CCAP) Dual Enrollment Partnership Agreement is approved by the WVMCCD Board of Trustees and the CUHSD Board, West Valley College will submit the agreement to the CCC Chancellor’s Office for review and coordinate with CUHSD staff to implement the pathway in preparation for the next cohort in the Fall 2020 semester.

File AttachmentsAttach 6.1, CCAP 2020-2021 WVMCCD and CUHSD Dual Enrollment Agreement.pdf (223 KB)

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Note: All referenced Sections from AB 288 (Education Code § 76004) 8932985.1 WE100-500

7907304.3SA277-001

COLLEGE AND CAREER ACCESS PATHWAYS PARTNERSHIP (CCAP) AGREEMENT: A DUAL

ENROLLMENT PARTNERSHIP AGREEMENT BETWEEN THE WEST VALLEY-MISSION

COMMUNITY COLLEGE DISTRICT (WVMCCD) AND THE CAMPBELL UNION HIGH SCHOOL

DISTRICT (CUHSD)

2020-2021

I. RECITALS

This College and Career Access Pathways Partnership Agreement (“CCAP Agreement”) is between

the West Valley Mission Community College District (“WVMCCD”), 14000 Fruitvale Ave.,

Saratoga, CA 95070, and Campbell Union High School District (“CUHSD”), 3235 Union Avenue,

San Jose, CA 95124 for the purpose of implementing the CCAP program described in this Agreement

at West Valley College (“COLLEGE”).

WHEREAS, COLLEGE is a community college within the WVMCCD with a mission which includes

providing educational programs and services that are responsive to the needs of the students and

communities adjacent to the WVMCCD; and

WHEREAS, students who complete college credit while enrolled in high school are more likely to

earn high school diplomas, to enroll in community colleges and four-year colleges, to attend post-

secondary education on a full-time basis, and to complete degrees in those institutions than students

without these experiences; and

WHEREAS, CUHSD is a public school district serving grades 9-12 with students whose residences

are located within or adjacent to the regional service area of WVMCCD,; and

WHEREAS WVMCCD and CUHSD desire to enter into this CCAP Agreement for the purpose of

offering or expanding dual enrollment opportunities, consistent with the provisions of AB 288, for

high school students “who may not already be college bound or who are underrepresented in higher

education, with the goal of developing seamless pathways from high school to community college for

career technical education or preparation for transfer, improving high school graduation rates, or

helping high school pupils achieve college and career readiness” and “underachieving students, those

from groups underrepresented in postsecondary education, those who are seeking advanced studies

while in high school, and those seeking a career technical education credential or certificate.” (Ed.

Code § 76004(a); Assem. Bill No. 288 (2015-2016 Reg. Sess.) § 1 ( d ) . )

WHEREAS, instruction will comply with the student selection standards, curriculum guidelines,

recommendations and procedures promulgated by applicable law, the California Community College

Chancellor’s Office, CUHSD and WVMCCD;

NOW THEREFORE, WVMCCD and CUHSD agree as follows:

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Note: All referenced Sections from AB 288 (Education Code § 76004) 317907304.3 SA277-001

8932985.1 WE100-500

1. TERMS OF AGREEMENT

1.1 The CCAP Agreement shall be effective from the date of its approval by the

governing Boards of WVMCCD and CUHSD (“Effective Date”). The process for

adoption and approval of this CCAP Agreement is provided in Appendix A. The

term (“Term”) of this Agreement shall be for a period of one year,

c o m m e n c i n g o n t h e E f f e c t i v e D a t e a n d e n d i n g on June 30, 2021,

unless otherwise terminated in accordance with Section 19 of this CCAP

Agreement. By approval of the governing Boards of WVMCCD and CUHSD,

this Agreement may be renewed for additional years.

1.2 It is understood that in entering into this CCAP Agreement, the WVMCCD AND

CUHSD are agreeing to a program that shall be administered at and through

COLLEGE. As such, in carrying out its rights and duties under this Agreement,

WVMCCD shall apply COLLEGE standards and procedures, where applicable.

1.3 This CCAP Agreement outlines the terms of the Parties’ agreement. The CCAP

Agreement Appendices shall specify additional detail regarding, but not be limited

to, the total number of high school students to be served and the total number of

full-time equivalent students projected to be claimed by the community college

district for those students; the scope, nature, time, location, and listing of

community college courses to be offered; and criteria to assess the ability of pupils

to benefit from those courses. The CCAP Agreement Appendix A shall also

establish protocols for information sharing in compliance with all applicable state

and federal privacy laws, joint facilities use, and parental consent for high school

pupils to enroll in community college courses. (Ed. Code § 76004 (c)(1).)

1.4 The CCAP Agreement Appendix A shall identify points of contact for the

WVMCCD and CUHSD. (Ed. Code § 76004 (c)(2).)

1.5 WVMCCD shall file a copy of this CCAP Agreement with the Office of the

Chancellor of the California Community Colleges and with the California

Department of Education before the start of the CCAP partnership. (Ed. Code §

76004 (c)(3).)

2. CCAP AGREEMENT COURSES

2.1 Courses offered as part of this CCAP Agreement shall be community college

courses acceptable towards a career technical education credential or certificate, or

preparation for transfer, or appropriate to improve high school graduation rates or

help high school pupils achieve college and career readiness. All community

college courses offered at the CUHSD have been approved in accordance with the

policies and guidelines of WVMCCD and applicable law. (Ed. Code § 76004(a).)

2.2 Students participating in dual enrollment courses under this Agreement (high

school students enrolled in college classes) who are not residents of California and

are classified as special part-time students under Education Code section 76004(p),

shall be exempt from nonresident tuition fees while still in high school in California.

(Education Code section 76004(q).)

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2.3 WVMCCD cannot claim apportionment for nonresident special part-time students.

(Ed. Code § 76140(c).)

3. STUDENT ELIGIBILITY, SELECTION AND ENROLLMENT,

ADMISSION, REGISTRATION, MINIMUM SCHOOL DAY

3.1 Student Eligibility - WVMCCD and CUHSD are en t e r ing in to th i s

dua l en ro l lment par tne r sh ip wi th the pu rpose o f o f fe r ing dual

en ro l lmen t oppor tun i t i e s to students who “may not already be college

bound or who are underrepresented in higher education, with the goal of

developing seamless pathways from high school to community college for career

technical education or preparation for transfer, improving high school graduation

rates, or helping high school pupils to achieve college and career readiness” (Ed.

Code § 76004(a).) . The dual enrollment partnership will support “underachieving

students, those from groups underrepresented in postsecondary education, those

who are seeking advanced studies while in high school, and those seeking a career

technical education credential or certificate.” (Assem. Bill No. 288 (2015-2016

Reg. Sess.) § 1(d).)

3.2 Student Selection and Enrollment - Enrollment in courses offered under this

Agreement, shall be open to all eligible students who have been admitted to the

COLLEGE and who meet all applicable prerequisites. Student selection criteria

may be further specified in the CCAP Agreement Appendix A. Applicable

prerequisite courses, training, or experience and standards required as preparation

for courses offered through the CCAP Agreement will be determined by

WVMCCD and shall be in compliance with applicable law and CUHSD standards

and policies. In the event of a disagreement between WVMCCD and CUHSD

regarding appropriate prerequisites, the parties agree to meet and confer in good

faith. If the parties are not able to agree, WVMCCD shall make the final decision.

3.3 Student Records – Students will be required to follow the COLLEGE process when

requesting an official COLLEGE transcript for grade submission to CUHSD unless

otherwise specified in Appendix A.

3.4 Priority Enrollment - WVMCCD may assign priority course registration to a pupil

seeking to enroll in a community college course that is required for the pupil’s

CCAP partnership program that is equivalent to the priority assigned to a pupil

attending middle college high school as described in Section 11300 and consistent

with middle college high school provisions in Section 76001 (Ed. Code § 76004(g).

3.5 As part of this CCAP Agreement, WVMCCD shall not provide physical education

course opportunities to high school students or any other course opportunities that

do not expand dual enrollment opportunities for students who may not already be

college bound or who are underrepresented in higher education by assisting in their

attainment of at least one of the goals of this Agreement, which are: (i) developing

seamless pathways from high school to community college for career technical

education or preparation for transfer, (ii) improving high school graduation rates,

or (iii) helping high school students achieve career and college readiness. (Ed. Code

section 76004 (d).)

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3.6 WVMCCD at its discretion, may authorize special part-time students participating

in courses offered as part of this CCAP Agreement to enroll in up to a maximum

of 15 units per term if (i) the units constitute no more than four (4) community

college courses per term; (ii)the units are a part of an academic program that is part

of the CCAP Agreement; and (iii) the units are part of a program designed to award

students with both a high school diploma and an associate degree or certificate or a

credential. (Ed. Code, § 76004(p).)

3.7 Minimum School Day - CUHSD shall certify that it shall teach CUHSD students

participating in courses offered as part this CCAP Agreement no less than the number

of instructional minutes required to complete a minimum school day pursuant to

Education Code sections 46141 and 46142.

4. COLLEGE APPLICATION PROCEDURE

4.1 WVMCCD will be responsible for processing student applications.

4.2 WVMCCD will provide the necessary admission and registration forms and procedures

4.3 The CUHSD agrees to assist WVMCCD in the admission and registration of CUHSD

students as may be necessary and requested by WVMCCD.

4.4 The CUHSD and WVMCCD understand and agree that successful admission and

registration for CCAP courses offered as part of this Agreement requires that each

participating student has completed the college enrollment application process.

5. PARTICIPATING STUDENTS AND FEE PROHIBITIONS AND

EXEMPTIONS

5.1 A high school student enrolled in a course offered through a CCAP Agreement shall

not be assessed any fee that is prohibited by Education Code Section 49011, including

a fee charged to a pupil, or a pupil’s parent or guardian, as a condition for course

registration or for textbooks, supplies, materials, and equipment needed to participate

in the course. (Ed. Code §§ 49010 et seq., 76004(f).)

5.2 Properly classified special part-time students participating in the CCAP Partnership

Agreement Courses, as described in Education Code section 76004 (p) shall be exempt

from the fee requirements in Education Code sections 76060.5, 76140, 76223, 76300,

76350, and 79121.(Ed. Code §76004 (q).)

5.3 The total cost of books and instructional materials for CUHSD students who enroll in

a courses offered as part of this CCAP Agreement will be specified in the Appendix to

this CCAP Agreement. Costs will be borne by CUHSD.

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5.4 Participating students must meet all WVMCCD prerequisite requirements as

established by the WVMCCD and stated in the college catalog before enrolling in a

course offered as part of this CCAP Agreement.

5.5 Grades earned by students enrolled in courses offered as part of this CCAP Agreement

will be posted on the official COLLEGE transcript.

5.6 Students enrolled in courses offered as part of this CCAP Agreement will be directed

to the official catalog of the COLLEGE for information regarding applicable policies

and procedures.

5.7 Students enrolled in courses offered as part of this CCAP Agreement will be eligible

for student support services, which shall be available to them at the COLLEGE or

through the CUHSD.WVMCCD shall ensure that student support services, including

counseling and guidance, assistance with assessment and placement, and tutoring are

available to students participating in CCAP courses held on a WVMCCD campus.

CUHSD shall ensure that support services, including counseling and guidance, and

assistance with assessment and placement are available to students participating in

CCAP courses held at the CUHSD campus.

5.8 Students who withdraw from courses offered as part of this CCAP Agreement will not

receive either college or high school credit for the courses. Students must comply

with, and submit appropriate information/paperwork, by all published deadlines to

receive credit. Transcripts will be annotated according to WVMCCD policy.

5.9 A course dropped by the WVMCCD drop “without a W” deadline will not appear on

the CUHSD nor the COLLEGE transcript.

6. CCAP AGREEMENT COURSES

6.1 WVMCCD may limit enrollment in community college CCAP courses offered

pursuant to this CCAP Agreement solely to eligible high school students if the course

is offered at a high school campus, either in person or using an online platform, during

the regular school day. (Ed. Code § 76004 (o)(1).)

6.2 Courses offered as part of this CCAP Agreement either at the College or CUHSD shall

be jointly reviewed prior to inclusion in the CCAP program. WVMCCD is responsible

for final review and approval in accordance with WVMCCD policies and academic

standards, of all courses and educational programs offered as part of CCAP Agreement

regardless of whether the course and educational program is offered on site at the

CUHSD or at the COLLEGE. Prior to final approval by WVMCCD, if the parties

disagree regarding the approval or disapproval of courses and programs offered as part

of the CCAP Agreement, the parties agree to meet and confer in good faith. If the

parties do not reach agreement, WVMCCD will make the final determination.

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6.3 The scope, nature, time, location, and listing of courses offered by the COLLEGE shall

be determined by WVMCCD with the approval of its Governing Board and will be

recorded in Appendix A to this CCAP Agreement. (Ed. Code § 76004 (c)(1).)

6.4 Courses offered as part of this CCAP Agreement at the CUHSD shall be of the same

quality and rigor as those offered on COLLEGE campus and shall be in compliance

with WVMCCD academic standards.

6.5 Courses offered as part of this CCAP Agreement at the CUHSD shall be listed in the

COLLEGE catalog with department designations, course descriptions, numbers, titles,

credits, information about where the course is offered for credit, and transferability of

credit. Such information must also be included in any schedule of classes, and any

addenda to the schedule of classes, along with the WVMCCD policy on open

enrollment.

6.6 Courses offered as part of this CCAP Agreement at the CUHSD shall adhere to the

official course outline of record and the student learning outcomes established by the

associated COLLEGE academic department.

6.7 Courses offered as part of this CCAP Agreement and taught by CUHSD instructors

would be part of an approved Instructional Service Agreement as required by

WVMCCD. In the event of a disagreement arising out of or related to the Instructional

Service Agreement, the parties agree to meet and confer in good faith to resolve the

disagreement. If the parties cannot reach an agreement, the terms of the ISA Agreement

and this Agreement shall control. If the terms of the ISA and this Agreement conflict,

the terms of this Agreement shall control.

6.8 Courses offered as part of this CCAP Agreement will comply with all applicable

regulations, policies, procedures, prerequisites and standards applicable to WVMCCD

and COLLEGE as well as any corresponding policies, practices, and requirements of

the CUHSD. In the event of a conflict or any disagreement between WVMCCD and/or

COLLEGE course related regulations, policies, procedures, prerequisites and standards

and CUHSD policies, practices and requirements, the parties agree to meet and confer

in good faith.

6.9 Site visits and instructor evaluations by one or more representatives of the WVMCCD

and or CUHSD shall be permitted by the CUHSD and WVMCCD to ensure that courses

offered as part of this CCAP Agreement in the CUHSD are the same as the courses

offered on the COLLEGE campus and in compliance with WVMCCD and CUHSD

academic standards. District and CUHSD shall collaborate to develop procedures to

ensure that faculty teaching different sections of the same course teach in a manner

consistent with the approved outline of record for that course.

6.10 A student's withdrawal prior to completion of a course offered as part of this CCAP

Agreement shall be in accordance with WVMCCD and COLLEGE guidelines, policies,

pertinent statutes and regulations.

6.11 Supervision and evaluation of students enrolled in courses offered as part of this CCAP

Agreement shall be in accordance with WVMCCD and CUHSD guidelines, policies,

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pertinent statutes, and regulations. In the case of a conflict, the parties agree to meet and

confer in good faith. Faculty instructing the course offered under this Agreement shall be

responsible for the supervision and evaluation of the students, whether such faculty members

are WVMCCD or CUHSD employees. CUHSD shall be responsible for determining the level

of high school credit received for the course(s) completed by the students under the CCAP

Agreement. (Ed. Code § 48800(c).)

7. INSTRUCTOR(S)

7.1 All instructors teaching COLLEGE courses offered as part of this CCAP Agreement

must meet the minimum qualifications for instruction in a California community

college as set forth in sections 53410 and 58060 of Title V of the California Code of

Regulations, as required or hired as part of an Instructional Service Agreement.

Instructor qualifications are consistent with requirements courses given by the

WVMCCD. Cal. Code Regs., Title 5, § 53410.

7.2 Consistent with the terms negotiated between WVMCCD and the faculty union,

WVMFT instructors for courses offered as part of this CCAP Agreement shall be

assigned as follows:

• Courses will first be offered to regular faculty of COLLEGE that meet the above-

stated minimum qualifications and have participated.

• If courses are not filled by regular faculty, they will be offered to COLLEGE

adjunct faculty who possess contractual rehire preference rights, and who meet

the above-stated minimum qualifications.

• If courses are still not filled, they may be offered to junior adjunct faculty and

employees of CUHSD who meet the above-stated minimum qualifications.

7.3 WVMCCD shall be solely responsible for all salaries, wages, and benefits due to dual

enrollment faculty who are WVMCCD employees. The CUHSD shall be solely

responsible for the salaries, wages, and benefits due to the dual enrollment faculty who

are CUHSD employees, unless otherwise agreed by CUHSD and WVMCCD.

7.4 The CCAP Agreement Appendix A shall specify which participating institution, either

CUHSD or WVMCCD, will be the employer of record for purposes of assignment

monitoring and reporting to the county office of education. (Ed. Code § 76004 (m)(1).)

7.5 CUHSD will assume reporting responsibilities pursuant to applicable federal teacher

quality mandates. (Ed. Code § 76004 (m)(2).)

7.6 Instructors who teach courses offered as part of this CCAP Agreement must provide

the supervision and control reasonably necessary for the protection of the health and

safety of students and may not have any other assigned duty during the instructional

activity. In the event of an emergency during the teaching of a course, instructors will

act in accordance with WVMCCD policies, procedures and code of conduct and inform

CUHSD as soon as reasonably possible. If the course is held on CUHSD property,

instructors shall follow the direction of the Principal or his/her designee to coordinate

the safety of the students in attendance during the emergency.

7.7 Instructors who teach courses under this CCAP Agreement shall comply with the

fingerprinting requirements set forth in Ed Code section 45125 or as amended; the

tuberculosis testing and risk assessment requirements of California Health and Safety

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Code section121525 or as amended; completion of training on mandated reporting as

set forth in Education Code section 44691or as amended; and submission of a New

Employee Data Input Form (i.e., Emergency Contact Information). In addition to any

other prohibition or provision, no person who has been convicted of a violent or serious

felony, as defined by Education Code section 44332.6 (c) shall be eligible to teach any

courses offered as part of this CCAP Agreement or otherwise provide services on a

CUHSD site. The CCAP Agreement Appendix shall specify additional procedures for

faculty under this agreement.

7.8 Prior to teaching, faculty provided by the CUHSD shall receive discipline-specific

training and an orientation from WVMCCD at COLLEGE regarding, but not limited

to, course curriculum, assessment criteria, pedagogy, course philosophy, testing and

grading procedures record keeping, and other instructional responsibilities. Said

training shall be approved by WVMCCD. In the event WVMCCD and CUHSD

disagree regarding faculty training guidelines, the parties agree to meet and confer in

good faith. If the parties cannot reach agreement within a reasonable time, WVMCCD

shall make the final decision regarding the appropriate training and orientation for

CUHSD faculty.

7.9 Faculty provided by the CUHSD may participate in professional development activities

sponsored by the WVMCCD and shall be encouraged to participate in ongoing collegial

activities address items such as address course content, course delivery, assessment,

evaluation, and/or research and development in the field.

7.10 Faculty performance of all instructors, regardless of whether they are WVMCCD or

CUHSD employees shall be evaluated by WVMCCD using the adopted evaluation

process and standards for faculty of the WVMCCD. In conducting the evaluation,

WVMCCD will provide CUHSD the opportunity to provide input. Such input will be

given reasonable consideration.

7.11 WVMCCD shall determine the number of instructors, the ratio of instructors to

students, and the subject areas of instruction, subject to approval by CUHSD. In the

event of any disagreement, the parties agree to meet and confer in good faith. If the

parties do not reach agreement, WVMCCD shall make the final determination.

8. ASSESSMENT OF LEARNING AND CONDUCT

8.1 Students enrolled in courses offered as part of this CCAP Agreement and held at the

CUHSD campus shall be held to the same standards of achievement as students in

courses taught on the COLLEGE campus.


CUHSD campus shall be held to the same grading standards as those expected of

students in courses taught on the COLLEGE campus.


CUHSD campus shall be assessed using the same methods (e.g., papers, portfolios,

quizzes, labs, etc.) as students in courses taught on the COLLEGE campus.

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CUHSD campus shall be held to the same behavioral standards as those expected of

students in courses taught on the COLLEGE campus.

8.5 Students enrolled in courses offered as part of this CCAP Agreement and held at a

CUHSD campus who have approved Section 504 Plans that provide accommodations

to the educational environment such as extended time on tests or special seating shall

be accommodated by WVMCCD. WVMCCD shall accommodate these students upon

receiving notice of the approved Section 504 plan from CUHSD. Accommodations

involving the provision of special equipment or services or additional personnel, such

as sign language interpreters shall be provided by the CUHSD.

8.6 Students enrolled in courses offered as part of this CCAP Agreement held at the

CUHSD campus who have an Individualized Education Program (“IEP”) shall receive

all programs and services provided for under the IEP by CUHSD. The WVMCCD has

no responsibility to implement or accommodate any portion of a student’s IEP.

8.7 WVMCCD and CUHSD shall jointly draft a Notice to Parents that outlines the rights

and responsibilities of students participating in the CCAP Program, and the respective

responsibilities of the COLLEGE and CUHSD described in this Agreement.

9. LIAISON AND COORDINATION OF RESPONSIBILITIES

9.1 The points of contact for WVMCCD and CUHSD, identified in Appendix A, pursuant to

Education Code section 76004(c)(2), will also serve as educational administrators., The

educational administrators for WVMCCD and CUHSD will facilitate coordination and

cooperation between WVMCCD and CUHSD to ensure that the courses offered as part of

this CCAP Agreement comply with a n d c o nf o rm to WVMCCD a nd CUHSD policies

and standards.

9.2 The WVMCCD educational administrator, and the CUHSD educational administrator

shall collaborate to determine a process for timely receiving, investigating and

remediating complaints of sexual misconduct or other conduct covered by Title IX of

the Education Amendments of 1972 and alleged to have occurred during or in relation

to a course offered as part of this CCAP Agreement

9.3 The WVMCCD will provide DISTRICT personnel with reasonable assistance,

direction and instruction in how to fulfill their responsibilities under this CCAP

Agreement, including conducting appropriate student assessments,

outreach/recruitment activities and compliance with WVMCCD policy and COLLEGE

procedures and academic standards.

9.4 The CUHSD shall provide personnel to perform clerical services and other services

involving student outreach and recruitment activities, student assessment and college

applications, enrollment of eligible students, as deemed necessary.

9.5 The CUHSD's personnel will perform services specified in Section 9.4 of this CCAP

Agreement as part of their regular assignment. CUHSD personnel performing these

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services will be employees of SD and subject to the authority of SD, but will also be

subject to the direction of WVMCCD, specifically with regard to their duties pertaining

to the CCAP courses.

9.6 This CCAP Agreement requires WVMCCD and CUHSD to file an annual report with

the office of the Chancellor of the California Community Colleges that includes all of

the following information:

• The total number of high school students by school site enrolled in each

partnership, aggregated by gender and ethnicity, and reported in compliance with

all applicable state and federal privacy laws. (Ed Code §76004 (t)(1)(A).)

• The total number of community college courses by course category and type and

by school site enrolled in by CCAP partnership participants. (Ed Code §76004

(t)(1)(B).)

• The total number and percentage of successful course completions, by course

category and type and by school site, of CCAP partnership participants. (Ed. Code

§ 76004 (t)(1)(C).)

• The total number of full-time equivalent students generated by CCAP

partnership community college district participants. (Ed. Code § 76004

(t)(1)(D).)

• The total number of full-time equivalent students served online generated by CCAP

partnership community college district participants. (Ed. Code §76004 (t)(1)(E).)

9.7 WVMCCD will complete and submit the Apportionment Attendance Report (CCFS-320).

9.8 WVMCCD and CUHSD shall ensure that the point of contact for each district

establishes protocols for the collection and dissemination of participating student data

each semester. The information must be collected and disseminated within the last 30

days of the term.

10. APPORTIONMENT

10.1 WVMCCD shall include the students enrolled in a CCAP Agreement course in its

report of full-time equivalent students (FTES) for purposes of receiving state

apportionments when the course(s) complies with requirements of Education Code

section 76004

10.2 For purposes of allowances and apportionments from Section B of the State School

Fund, a community college district conducting a closed course on a high school campus

shall be credited with those units of full-time equivalent students attributable to the

attendance of eligible high school pupils. (Ed. Code § 76004 (o)(2).)

10.3 WVMCCD shall not receive a state allowance or apportionment for an instructional

activity for which CUHSD has been, or shall be, paid an allowance or apportionment.

(Ed. Code §76004 (r).)

10.4 The attendance of a high school pupil at WVMCCD as a special part-time or full- time

student pursuant Education Code section 76004 is authorized attendance for which

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WVMCCD shall be credited or reimbursed pursuant to Section 48802 or 76002,

provided that no school district has received reimbursement for the same instructional

activity. (Ed. Code § 76004 (s).)

11. CERTIFICATIONS

11.1 The CUHSD certifies that it has not received full compensation for the direct education

costs for the courses offered as part of this CCAP Agreement from other sources. (Ed.

Code § 84752, 5 C.C.R. § 58051.5.).)

11.2 WVMCCD certifies that it has not received full compensation for the direct education

costs for the conduct of the courses offered as part of this CCAP Agreement from other

sources. (Ed. Code § 84752, 5 C.C.R. § 58051.5.)

11.3 The CUHSD agrees and acknowledges that WVMCCD will claim apportionment for

the CUHSD students enrolled in community college course(s) under this CCAP

Agreement in accordance with applicable law.

11.4 This CCAP Agreement certifies that any community college instructor teaching a

course offered as part of this CCAP Agreement on a CUHSD campus has not been

convicted of any sex offense as defined in Education Code section 87010 or as

amended, or any controlled substance offense as defined in Education Code section

87011 or as amended. (Ed. Code § 76004 (h).)

11.5 This CCAP Agreement certifies that any WVMCCD instructor teaching a course at the

CUHSD campus has not displaced or resulted in the termination of an existing high

school teacher teaching the same course on the CUHSD campus. (Ed. Code § 76004

(i).)

11.6 This CCAP Agreement certifies that a qualified CUHSD teacher teaching a course

offered for college credit at the CUHSD campus has not displaced or resulted in the

termination of an existing COLLEGE faculty member teaching the same course at the

WVMCCD campus. (Education Code § 76004 (j).)

11.7 WVMCCD certifies that:

• A community college course offered for college credit at the participating CUHSD

does not reduce access to the same course offered at WVMCCD. (Ed. Code § 76004

(k)(1).)

• A community college course that is oversubscribed or has a waiting list shall not be

offered as part of this CCAP Agreement. (Ed. Code § 76004)

• Participating in this CCAP Agreement is consistent with the core mission of the

WVMCCD pursuant to Section 66010.4, and students participating in this CCAP

Agreement will not lead to displacement of otherwise eligible adults at WVMCCD.

(Ed. Code § 76004 (k)(3).)

11.8 This CCAP Agreement certifies that the CUHSD and WVMCCD comply with local

collective bargaining agreements and all state and federal reporting requirements

regarding the qualifications of the teacher or faculty member teaching a CCAP

Agreement course offered for high school credit. (Education Code § 76004 (l).)

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11.9 This CCAP Agreement certifies that any remedial course taught by WVMCCD faculty

at a partnering high school campus shall (i)shall be offered only to high school students

who do not meet their grade level standard in math, English, or both on an interim

assessment in grade 10 or 11, as determined by CUHSD , and (ii) shall involve a

collaborative effort between the CUHSD and the WVMCCD faculty to deliver an

innovative remediation course as an intervention in the student’s junior or senior year

to ensure the student is prepared for college-level work upon graduation. (Education

Code § 76004 (n).) Including this required certification does not indicate that the Parties

intend to offer any courses that go beyond the courses identified in this Agreement.

12. PROGRAM IMPROVEMENT

12.1 WVMCCD and the CUHSD may annually conduct surveys of participating CUHSD,

instructors, principals, and guidance counselors for the purpose of informing practice,

making adjustments, and improving the quality of courses offered as part of this CCAP

Agreement.

13. RECORDS

13.1 Permanent records of student enrollment, attendance, grades and achievement will be

maintained by CUHSD for CUHSD students who enroll in a course(s) offered as part

of this CCAP Agreement. Permanent records of student enrollment, grades and

achievement for COLLEGE students shall be maintained by COLLEGE. Records kept

by CUHSD shall be open for review by WVMCCD at all times. Records shall be

submitted to WVMCCD periodically based on a schedule jointly developed by

WVMCCD and CUHSD. Records kept by WVMCCD shall be open to review upon

reasonable request by CUHSD, within a reasonable time after any such request, subject

to applicable privacy laws.

13.2 For each student participating in a course under this CCAP Agreement, CUHSD shall

complete a document certifying that CUHSD has made a determination that the student

is prepared for college level coursework. This document is in in accordance with

WVMCCD policies for admission of students under the age of 18 who do not yet

possess a high school diploma or equivalent. CUHSD shall maintain such document on

file for audit purposes as prescribed by section 59026(b) of Title V of the California

Code of Regulations.

14. REIMBURSEMENT

14.1 The financial arrangements referenced herein may be adjusted annually by a duly

adopted written Appendix to this CCAP Agreement.

15. FACILITIES, EQUIPMENT AND SUPPLIES

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15.1 The WVMCCD will provide adequate classroom space at its facilities, or other

mutually agreed upon location, if needed, to conduct the Orientation instruction without

charge to WVMCCD or CUHSD students.

15.2 The CUHSD will provide adequate classroom space at its facilities to conduct the

Statistics course instruction, without charge to WVMCCD or CUHSD students.

CUHSD agrees to clean, maintain, and safeguard CUHSD's premises. CUHSD

warrants that its facilities are safe and compliant with all applicable building, fire, and

safety codes, and that it is solely responsible for security on the CUHSD premises.

15.3 The CUHSD will furnish, at its own expense, all course materials, specialized

equipment, books and other necessary equipment for all CUHSD students. The parties

understand that such equipment and materials are CUHSD's sole property. The

instructor shall determine the type, make, and model of all equipment, books and

materials to be used during each course offered as part of this CCAP Agreement.

CUHSD understands that no that students cannot be charged for equipment or materials

pursuant to Education Code section 49011. A fee may be charged to students except as

may be provided for by Education Code 49011.

15.4 The COLLEGE facilities may be used subject to mutual agreement by the parties as

expressed in the Appendix to this CCAP Agreement.

16. INDEMNIFICATION

16.1 The CUHSD agrees to and shall indemnify, save and hold harmless the WVMCCD

and its governing board, officers, employees, administrators, independent

contractors, subcontractors, agents and other representatives from any and all claims,

demands, liabilities, costs, expenses, damages, causes of action, losses, judgments,

injuries, and attorneys’ fees (“CUHSD Liabilities”) arising out of the performance of

CUHSD’s responsibilities under this CCAP Agreement to the extent that such CUHSD

Liabilities were proximately caused by the negligence or willful or intentional

misconduct of CUHSD, its governing board, officers, employees, administrators,

independent contractors, subcontractors, agents or other representatives, except to the

extent that such CUHSD Liabilities result from the negligence or willful or intentional

misconduct of WVMCCD, its governing board, officers, employees, administrators,

independent contractors, subcontractors, agents or other representatives. CUHSD’s

obligation to indemnify shall extend to all claims and losses that arise from the

negligence of the CUHSD, its governing board, officers, employees, independent

contractors, subcontractors, agents and other representatives only in proportion to any

such negligence.

16.2 The WVMCCD agrees to and shall indemnify, save and hold harmless the CUHSD and

its governing board, officers, employees, administrators, independent contractors,

subcontractors, agents and other representatives from any and all claims, demands,

liabilities, costs, expenses, damages, causes of action, losses, judgments, injuries and

attorney’s fees (“WVMCCD Liabilities”) arising out of the performance of

WVMCCD’s responsibilities under this CCAP Agreement, to the extent that such

WVMCCD Liabilities were proximately caused by the negligence or willful or

intention misconduct of WVMCCD, its governing board, officers, employees,

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administrators, independent contractors, subcontractors, agents or other

representatives, except to the extent that such WVMCCD Liabilities result from

negligence or willful or intentional misconduct of CUHSD, its governing board,

officers, employees, administrators, independent contractors, subcontractors, agents or

other representatives. WVMCCD’s obligation to indemnify shall extend to all claims

and losses that arise from the negligence of the WVMCCD, its governing board, its

officers, employees, independent contractors, subcontractors, agents and other

representatives only in proportion to any such negligence.

17. INSURANCE

17.1 The CUHSD, in order to protect the WVMCCD, its agents, employees and officers

against claims and liability for death, injury, loss and damage arising out of or in any

manner connected with the performance and operation of the terms of this CCAP

Agreement, shall secure and maintain in force during the entire term of this CCAP

Agreement, general liability insurance coverage or an approved program of self-

insurance in the amount of not less than $1,000,000 per occurrence and $2,000,000

general aggregate for personal injury, bodily injury, death, other injury, and property

damage; and automobile liability of $1,000,000 per accident for bodily injury and

property damage applicable to all owned, non-owned, and hired vehicles with an

admitted California insurer duly licensed to engage in the business of insurance in the

State of California, or public entity risk management Joint Powers Authority,

authorized to provide public liability and property damage insurance in the state of

California. Said policy of insurance, insurance coverage through a public entity risk

management JPA or program of self-insurance shall expressly name the COLLEGE

and WVMCCD, its agents, employees and officers as an additional insured for the

purposes of this CCAP Agreement. A certificate of insurance including such

endorsement shall be furnished to WVMCCD.

17.2 The WVMCCD, in order to protect the CUHSD, its agents, employees and officers against

claims and liability for death, injury, loss and damage arising out of or in any manner

connected with the performance and operation of the terms of this CCAP Agreement, shall

secure and maintain in force during the entire term of this CCAP Agreement, general liability

insurance coverage or an approved program of self-insurance in the amount of not less than

$1,000,000 per occurrence and $2,000,000 general aggregate for personal injury, bodily

injury, death, other injury, and property damage; and automobile liability of $1,000,000 per

accident for bodily injury and property damage applicable to all owned, non-owned, and hired

vehicles with an admitted California insurer duly licensed to engage in the business of

insurance in the State of California, or public entity risk management Joint Powers Authority

(“JPA”), authorized to provide public liability and property damage insurance in the state of

California. Said policy of insurance, insurance coverage through a public entity risk

management JPA or program of self-insurance shall expressly name the CUHSD, its agents,

employees and officers as an additional insured for the purposes of this CCAP Agreement. A

certificate of insurance including such endorsement shall be furnished to CUHSD.

17.3 The CUHSD and WVMCCD mutually agree to notify one another of any accident or

incident relating to services performed under this Agreement which involves injury

or property damage, which may result in the filing of a claim or a lawsuit against

either CUHSD or WVMCCD, and of any actual third party claim or lawsuit arising

from or related to services under this Agreement.

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17.4 For the purpose of Workers' Compensation, CUHSD shall be the "primary employer"

for all its employees who perform services as instructors and support staff under this

CCAP Agreement. CUHSD shall be solely responsible for processing, investigating,

defending, and paying all workers' compensation claims by its respective CUHSD

employees made in connection with performing services and providing instruction

under this CCAP Agreement. CUHSD agrees to hold harmless, indemnify, and defend

WVMCCD, its directors, officers, agents, and employees from any liability resulting

from its failure to process, investigate, defend, or pay any workers' compensation

claims by CUHSD employees that arise from or relate to the provision of services

under this CCAP Agreement.

18. NON-DISCRIMINATION

18.1 Neither the CUHSD nor the WVMCCD shall discriminate on the basis of race or

ethnicity, gender, nationality, physical or mental disability, sexual orientation, religion,

or any other protected class under California State or federal law.

19. TERMINATION

19.1 Either party may terminate this CCAP Agreement by giving written notice in

accordance with Section 20 of the Agreement and specifying the effective date of such

termination. To be effective, the termination notice must be presented on or before

January 15 for the following fall semester and on or before September 1 for the

following spring semester. Written notice of termination of this CCAP Agreement shall

be addressed to the responsible person listed in Section 20 below.

20. NOTICES

20.1 Any and all notices required to be given hereunder shall be deemed given when

personally delivered or deposited in the U.S. Mail, postage prepaid, to the following

addresses:

WVMCCD CUHSD West Valley Mission Community College District

14000 Fruitvale Avenue

Saratoga, CA 95070

Attn: Brad Davis, Chancellor

Campbell Union High School District

3235 Union Avenue

San Jose, CA 95124

Attn: Dr. Robert Bravo,

Superintendent

21. INTEGRATION AND ENTIRE AGREEMENT

21.1 This CCAP Agreement, including Appendix A attached hereto and incorporate by

reference, constitutes the entire agreement between the WVMCCD and CUHSD

relating to the subject matter of this CCAP Agreement. This Agreement supersedes any

prior contemporaneous understanding or agreement. No part has been induced to enter

into this Agreement nor is any party relying on any representation or promise outside

those expressly set forth in this Agreement.

22. MODIFICATION AND AMENDMENT

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22.1 This Agreement may be modified only by mutual Agreement of the parties. No

modifications or amendments of any of the terms or provisions of this CCAP

Agreement shall be binding unless made in writing and signed by the Parties.

23. GOVERNING LAWS

23.1 This CCAP Agreement shall be interpreted according to the laws of the State of

California.

24. SEVERABILITY

24.1 This CCAP Agreement shall be considered severable, such that if any provision or part

of the CCAP Agreement is ever held by an arbitrator or court of competent jurisdiction

to be invalid or unenforceable under any law or ruling, the remaining provisions of the

Agreement shall remain in force and effect and shall in no way be impaired or

invalidated.

25. WARRANTY OF AUTHORITY

25.1 Each party to this Agreement represents and warrants that it has the full power and

authority to enter into this Agreement and to carry out the transactions contemplated by

it and that it has taken all actions necessary to authorize the execution, delivery, and

performance of this Agreement.

26. COUNTERPARTS

26.1 This CCAP Agreement may be executed by the parties in separate counterparts, each

of which, when taken together, shall constitute the same instrument. A copy, original,

facsimile with all signatures appended together shall constitute the same instrument and

be deemed a fully executed Agreement.

Executed on ___________________ , 2020

By: By:

Campbell Union High School District West Valley College

By:

West Valley Mission Community College District

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APPENDIX A

COLLEGE AND CAREER ACCESS PATHWAYS PARTNERSHIP

AGREEMENT A DUAL ENROLLMENT PARTNERSHIP AGREEMENT

WHEREAS, the College and Career Access Pathways Partnership Agreement (“CCAP

Agreement”) is between West Valley College (“COLLEGE”) a college of West Valley

Mission Community College District (“WVMCCD”), 14000 Fruitvale Ave. and Campbell

Union High School District (CUHSD), 3235 Union Ave. San Jose, CA 95124; and

WHEREAS, WVMCCD and the CUHSD agree to record specific components of the

CCAP Agreement using this Appendix A to the Partnership Agreement for purposes

of addressing terms required by Education Code section 76004 (c) (1) including, the total

number of high school students to be served and the total number of full-time equivalent

students projected to be claimed by the community college district for those students;

the scope, nature, time, location, and listing of community college courses to be offered;

and criteria to assess the ability of pupils to benefit from those courses, and

WHEREAS, this CCAP Agreement Appendix A shall also be used to record terms required

by Education Code section 76004 (c) (1) including protocols for information sharing in

compliance with all applicable state and federal privacy laws, joint facilities use, and

parental consent for high school pupils to enroll in community college courses and

WHEREAS, participation in the CCAP Agreement is consistent with the core mission

of the community colleges pursuant to Section 66010.4, and that pupils participating in

a CCAP partnership will not lead to enrollment displacement of otherwise eligible

adults in the community college; (Ed. Code § 76004((k)(3))

NOW THEREFORE, WVMCCD and CUHSD further agree as follows:

1. CCAP AGREEMENT

a. This Appendix shall be amended annually to update the projections of students to

be served and claimed under the Agreement in future school years and to describe

the scope, nature, time, location, and listing of courses to be offered each

semester. The Agreement shall also be amended annually to update financial

terms, such as a reimbursement arrangement. Any amendments to this Appendix

shall be upon mutual written agreement of WVMCCD and CUHSD. This

Appendix shall accompany the original submission of this Agreement to the

Chancellor’s Office and shall subsequently be submitted per the Chancellor’s

Office instructions.

b. As a condition of and before adopting this CCAP Agreement, the governing board

of WVMCCD and CUHSD shall ensure that this Agreement is presented as

an informational item at an open public meeting. The governing board

of WVMCCD and CUHSD will take comments from the public and

approve or disapprove the proposed agreement at a subsequent open

public meeting.

c. COLLEGE and CUHSD shall review and establish new or amended CCAP

Agreements annually on or before June 30 and follow the protocols set forth in

(a) of this section and section 1.4 of the Agreement.

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8932985.1 WE100-500

.

2. POINTS OF CONTACT

WVMCCD, CUHSD points of contact include the following:

WVMCCD CUHSD West Valley Mission Community College District

Brad Davis, Chancellor

408.741.2011

Campbell Union High School District

Robert Bravo, Superintendent

408.371.0960

3. STUDENT SELECTION

a. CUHSD shall select 25-30 students consistent Education Code section 76994 (a)

and the intent outlined in section 1 subdivision (d) of Assembly Bill Number 288,

to include: high school students “who may not already be college bound or who

are underrepresented in higher education with the goal of developing seamless

pathways from high school to community college for career technical education

or preparation for transfer, improving high school graduation rates, or helping high

school pupils to achieve college and career readiness” and “underachieving

students, those from groups underrepresented in postsecondary education, those

who are seeking advanced studies while in high school, and those seeking a career

technical education credential or certificate.”

b. WVMCCD and CUHSD shall certify that participating students will have a signed

parental consent form on file with the WVMCCD prior to participating in courses

offered pursuant to this Agreement. (Ed. Code § 76004(c)(1).)

WVMCCD and CUHSD certify that they understand that the statewide number of full-

time equivalent students claimed as special admits cannot exceed ten (10) percent of the

total number of full-time equivalent students claimed statewide. (Ed. Code § 76004 (w).) The

statewide ten (10) percent full-time equivalent students cap on special admits includes all

students, regardless of whether they are participating in courses offered under this CCAP

Agreement.

4. CCAP AGREEMENT EDUCATIONAL PROGRAM(S) AND COURSE(S)

a. WVMCCD is responsible for all educational program(s) and courses offered as part of this

CCAP Agreement whether the educational program(s) and course(s) are offered at the

CUHSD or the COLLEGE.

b. COLLEGE has identified the following educational program(s) and course(s) to be

offered at the said dates, times and locations indicated in the table below. The table also

includes the name of the instructor(s) and employer(s) of record, for purposes of

assignment monitoring and reporting to the county office education. (Ed. Code §

76004(m)(1)):

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8932985.1 WE100-500

COURSE NAME COURSE

NUMBER TERM TIME DAYS/

HOURS INSTRUCTOR EMPLOYER OF

RECORD LOCATION

AMERICAN SIGN

LANGAGE

ASLA 060A FALL 2020 3:20 – 5:55 TTh TRACY MENG WVMCCD BRANHAM HS

INTRODUCTION TO

BUSINESS

BUSN 51 FALL 2020 3:20 – 4:55 MW TERRI FOREMAN WVMCCD BRANHAM HS

SPORTS MEDICINE KINT 38A FALL 2020 3:20 – 4:55 TTh PAUL STARKS WVMCCD BRANHAM HS

INTRODUCTION TO

KINESIOLOGY

KINT 30 SPRING 2021 3:20 – 4:45 MW KELLY HICKEY WVMCCD BRANHAM HS

INTRODUCTION TO

FILM/VIDEO THEATER

THEA 15 SPRING 2021 3:30 – 4:55 MW WILLIAM CLAY WVMCCD BRANHAM HS

CAREERS AND

LIFESTYLES

COUN 12 FALL 2020 2:50 – 4:25 TTh KENNETH

DUCKWORTH

WVMCCD DEL MAR HS

MAKEUP FOR STAGE

AND SCREEN

THEA 44A FALL 2020 2:50 – 4:25 MW SCOTT DAHL WVMCCD DEL MAR HS

PUBLIC SPEAKING COMM 1 SPRING 2021 2:50 – 4:15 MW TBD WVMCCD DEL MAR HS

INTRODUCTION TO

KINESIOLOGY

KINT 30 SPRING 2021 3:00 – 4:25 TTh PAUL STARKS WVMCCD DEL MAR HS

PUBLIC SPEAKING COMM 1 FALL 2020 2:30 – 4:05 MW GAIL KIRK WVMCCD LEIGH HS

AMERICAN SIGN

LANGUAGE 1

ASLA 60A SPRING 2021 2:30 – 5:00 TTh TRACY MENG WVMCCD LEIGH HS

INTRODUCTION TO

SOCIOLOGY

SOCI 1 SPRING 2021 2:30 – 3:55 MW JASON DEHAAN WVMCCD LEIGH HS

INTRODUCTION TO

BUSINESS

BUSN 51 FALL 2020 2:45 – 4:20 TTh JASIRI DAIRE WVMCCD PROSPECT HS

INTROUDUCTION TO

KINESIOLOGY

KINT 30 FALL 2020 2:45 – 4:20 TTh KELLY HICKEY WVMCCD PROSPECT HS

PRE-STATISTICS MATH 105 SPRING 2021 2:45 – 5:15 TTh MICHALE LEITNER WVMCCD PROSPECT HS

COLLEGE SUCCESS COUN 5 FALL 2020 3:00 – 4:25 MW MARY BERNAL WVMCCD WESTMONT HS

INTRODUCTION TO APP

DESIGN

DIGM 21M FALL 2020 3:00 – 4:25 TTh JEFF RASCOV WVMCCD WESTMONT HS

PRE-STATISTICS MATH 105 FALL 2020 3:00 – 4:25 TTh FERNANDO JORDAN WVMCCD WESTMONT HS

INTRODUCTION TO

BUSINESS

BUSN 51 SPRING 2021 3:00 – 4:25 TTh LANCE

SHOEMAKER

WVMCCD WESTMONT HS

c. Enrollment Period: The enrollment period will follow the enrollment period of the

COLLEGE.

5. CRITERIA FOR ABILITY OF PUPILS TO BENEFIT FROM CCAP PROGRAM

Criteria used to assess the ability of pupils to benefit from the course(s) offered as part of this

Agreement are outlined as follows, pursuant to Education Code section 76004 (c)(1):

• Students who “may not already be college bound or who are underrepresented in higher

education, with the goal of developing seamless pathways from high school to community

college for career technical education or preparation for transfer, improving high school

graduation rates, or helping high school pupils to achieve college and career readiness” and

“underachieving students, those from groups underrepresented in postsecondary education,

those who are seeking advanced studies while in high school, and those seeking a career

technical education credential or certificate.” (Sec. 1 (d) & Education Code § 76004 (a).

• Students who are struggling in mathematics as evidenced by one or more college-ready

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8932985.1 WE100-500

indicators with regard to mathematics, including but not limited to in math classes

standardized test scores indicating a lack of college readiness recommendations of

teachers and guidance counselors with regard to the CCAP Pathway providing an

appropriate path for the particular student.

• Students who wish to attend college to study the areas of humanities, social sciences,

health, or other non-STEM fields.

• Students who indicate readiness to take on college-level responsibilities to seek support

and resources that will guide them to success in the pathway.

6. MINIMUM QUALIFICATIONS FOR INSTRUCTORS

All instructors teaching courses offered as part of the CCAP Agreement must meet the

minimum qualifications for instruction in a California community college as set forth in sections

53410 and 58060 in Title V of the California Code of Regulations, or as amended. The minimum

qualifications for instruction of the FALL 2019 and SPRING 2020 courses are:

COURSE NAME MINIMUM QUALIFICATIONS FOR FACULTY

ASLA 60A: American

Sign Language 1

Any bachelor's degree or higher and two years of professional experience or

any associate degree and six years of professional experience. Professional

experience is required when the applicant possesses a master's degree.

BUSN 51: Introduction

to Business

Master's in business, business management, business

administration, accountancy, finance, marketing or business education

OR

Bachelor's in any of the above

AND

Master's in economics, personnel management, public administration, or JD or

LL.B. degree

OR

Bachelor's in economics with a business emphasis

AND

Master's in personnel management, public administration, or JD or LL.B.

degree

OR the equivalent.

COMM 1: Public

Speaking

Master’s in speech, speech broadcasting, telecommunications, rhetoric,

communication, communication studies, speech communication or

organizational communication

OR

Bachelor's in any of the above

AND

Master's in drama/ theater arts, mass communication or English

OR the equivalent.

COUN 5: College

Success

Master’s in counseling, rehabilitation counseling, clinical psychology,

counseling psychology, guidance counseling, educational counseling, social

work, career development, marriage and family therapy or marriage, family and

child counseling,

OR the equivalent.

(NOTE: A bachelor’s degree in one of the listed degrees and a license as a

Marriage and Family Therapist (MFT) is an alternative qualification for this

discipline.)

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8932985.1 WE100-500

COUN 12: Careers and

Lifestyles

Master’s in counseling, rehabilitation counseling, clinical psychology,

counseling psychology, guidance counseling, educational counseling, social

work, career development, marriage and family therapy or marriage, family and

child counseling,

OR the equivalent.

(NOTE: A bachelor’s degree in one of the listed degrees and a license as a

Marriage and Family Therapist (MFT) is an alternative qualification for this

discipline.) DIGM 21M:

Introduction to App

Design

The minimum qualifications for disciplines on this list are any bachelor’s

degree or higher and two years of professional experience in graphic arts

(desktop publishing), or any associate degree and six years of professional

experience in graphic arts (desktop publishing),

KINT 30: Introduction

to Kinesiology

Master's degree in kinesiology, physical education, exercise science, education

with an emphasis in physical education, kinesiology, physiology of exercise or

adaptive physical education

OR

Bachelor's degree in any of the above

AND

Master's degree in any life science, dance, physiology, health education,

recreation administration or physical therapy

OR the equivalent.

KINT 38A: Sports

Medicine

Master's degree in kinesiology, physical education, exercise science, education

with an emphasis in physical education, kinesiology, physiology of exercise or

adaptive physical education

OR

Bachelor's degree in any of the above

AND

Master's degree in any life science, dance, physiology, health education,

recreation administration or physical therapy

OR the equivalent.

MATH 105: Pre-

Statistics

Master's in mathematics or applied mathematics

OR

Bachelor's in either of the above

AND

Master's in statistics, physics or mathematics education

OR the equivalent.

SOCI 1: Introduction to

Sociology

Master's in sociology

OR

Bachelor's in sociology

AND

Master's in anthropology, any ethnic studies, social work or psychology

OR the equivalent.

THEA 15: Introduction

to Film Studies

Master's or Master of Fine Arts in drama/theater arts/performance

OR

Bachelor's or Bachelor of Fine Arts in drama/theater arts/performance

AND

Master's in comparative literature, English, communication studies, speech,

literature or humanities

OR the equivalent.

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8932985.1 WE100-500

THEA 44A: Makeup for

Stage and Screen

Master's or Master of Fine Arts in drama/theater arts/performance

OR

Bachelor's or Bachelor of Fine Arts in drama/theater arts/performance

AND

Master's in comparative literature, English, communication studies, speech,

literature or humanities

OR the equivalent.

7. BOOKS AND INSTRUCTIONAL MATERIALS

a. The total cost of books and instructional materials for CUHSD students participating as

part of this CCAP Agreement will be borne by CUHSD. The COLLEGE will make

a good faith effort to only require a new edition of books and instructional materials every

five years.

8. CCAP AGREEMENT DATA MATCH AND REPORTING

a. WVMCCD and CUHSD shall ensure that operational protocols are in place to facilitate

the collection of participating student data and the timely submission of the data for the

purposes of reporting information to the office of the Chancellor of the California

Community Colleges pursuant to Education Code section 76004 (t)(1).

9. PRIVACY OF STUDENT RECORDS AND SHARING

a. WVMCCD and CUHSD understand and agree that education records of students enrolled

in the CCAP course and personally identifiable information contained in those educational

records are subject to the Family Educational Rights and Privacy Act (FERPA) and state law

as set forth in Education Code sections 49064 and 49076). (20 U.S.C. § 1232g; 34 C.F.R.

§ 99.) WVMCCD and CUHSD agree to hold all student education records generated

pursuant to this CCAP Agreement in strict confidence, and further agree not to re-disclose

such records except as authorized by applicable law or regulation or by the parent or

guardian’s prior written consent. (34 C.F.R.§ 99.33 (a), (b); 34 C.F.R. § 99.34(b) and Ed. Code

§§ 49064, 49076.)

b. Limitation on Use. WVMCCD and CUHSD shall use each student education record that

they may receive pursuant to this CCAP Agreement solely for a purpose(s) consistent with

the authority to access that information pursuant to federal and state law, as may be as

applicable. (34 C.F.R. § 99.31, 34 C.F.R. § 99.34, and Education Code § 49076.)

c. Recordkeeping Requirements. WVMCCD and CUHSD shall comply with the

requirements governing maintenance of records of each request for access to and each

disclosure of, student education records set forth in section 99.32 of Title 34 of the

Code of Federal Regulations § 99.32 and in Education Code section 49064 as applicable.

d. Acknowledgement of Receipt of Notice of FERPA Regulations. By signature of its

authorized representative or agent on the CCAP Agreement, WVMCCD and CUHSD

each hereby acknowledges that they been provided with the notice required under Title 34

of Code of Federal Regulation section 99.33(d) that it is strictly prohibited from re-

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8932985.1 WE100-500

disclosing student education records to any other person or entity except as authorized by

applicable law or regulation or by the parent, guardian, or eligible student’s prior written

consent.

10. FACILITIES USE

a. COLLEGE and CUHSD shall adhere to the terms outlined in Section 15 of this CCAP

Agreement, entitled, “Facilities.”

b. WVMCCD, in its sole discretion and as indicated in section 15 of this CCAP Agreement,

shall authorize access and use of the COLLEGE facilities as needed to further the purposes

of this Agreement. CUHSD shall follow the procedures identified by the COLLEGE to use

any such facilities.

066


Prepared By: Brenda Rogers

Reviewed and Approved By: Bradley Davis

Funding Source/Fiscal ImpactThe funding for this gift was provided by the widower, Mr. William Ehlers, in honor of his wife, Mrs. Susan Jo Ehlers.The endowment will be invested in the West Valley/Mission Foundation portfolio and growth will be added annually tothis endowment fund. Each year in perpetuity, 3-4% of the endowment amount will be given in two $1,000 scholarshipsand any remaining amount of the 3-4% over $2,000 will be deposited into the WVC Student Emergency fund. Additionaldonations to this endowment fund may be contributed at any time in the future.

Reference(s)Per BP 3820: “No officer, employee, or representative of the District is authorized to accept gifts, donations, or bequests in excess of $10,000 on behalf of the Board without prior approval of the Board or approval by the Board’s designee pending acceptance by the Board on its Regular Agenda.”

Background/AlternativesGretchen Ehlers, the daughter of Susan Jo and William Ehlers, has been a mathematics instructor at West Valley College for many years and currently serves as the Academic Senate President and the First Year Experience program coordinator for new students at the college.

Mr. Ehlers wanted to honor his deceased wife, Susan Jo, and support a cause dear to their family. The scholarships are preferred to be awarded to students from either a marginalized community or a financially disadvantaged background. Other eligibility requirements are an incoming, continuing or transferring student with at least a 2.0 GPA. The recipient can be a citizen or a non-citizen of the United States. William Ehlers and his family contributed these endowment funds for scholarships and assisting financially disadvantaged students with the clear intention of supporting equity in and access to higher education.

CoordinationIn coordination with the college’s financial aid office, each year two $1,000 scholarships will be awarded, with anyremainder transferred into the West Valley College student emergency fund (advancement fund #820062).

Follow-up/OutcomeThe West Valley/Mission Foundation Board of Directors and the office of advancement will accept and manage the endowment funds through their investment portfolio.

File AttachmentsAttach 6.2, Signed Gift Agreement_Susan Jo Ehlers Endow_7.8.2020.pdf (135 KB)

Subject 6.2 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES ACCEPTANCE OF THE SUSAN J. EHLERS SCHOLARSHIP ENDOWMENT WITH THE WEST VALLEY/MISSION FOUNDATION - Recommendation: That the Board of Trustees accept the $50,000 donation from William Ehlers for the creation of a Susan J. Ehlers Scholarship Endowment with the West Valley-Mission Foundation.


Access Public

Type Action

Recommended Action

That the Board of Trustees accept the $50,000 donation from William Ehlers for the creation of a Susan J. Ehlers Scholarship Endowment with the West Valley-Mission Foundation.

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7. Human Resources

Prepared By: Ryan Ng



Government Code Section 3547 requires that all initial proposals in collective bargaining must be presented at a public meeting of the public school employer. This is known as “sunshining” the initial proposals. The WVMCEA initial proposals to the District for reopener negotiations are being released as a public document.

At the Board of Trustees’ meeting on September 1, 2020, the public, having had a reasonable time to inform itselfregarding the provisions of the initial proposals, will have an opportunity to express itself regarding the proposals in theform of public comments. Having received the public comment, the Board will vote to “adopt” the initial proposals.

The articles to be reopened are:

Article 16 – Health and Welfare Benefits: • Make proposals on all forms of health and welfare benefits.

Article 17 – Work Assignments and Hours: • Make proposals on work assignments and hours.

Subject 7.1 FIRST READING-WEST VALLEY-MISSION CLASSIFIED EMPLOYEE ASSOCIATION (WVMCEA) INITIAL PROPOSALS FOR REOPENER NEGOTIATIONS WITH WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT - Recommendation: That the Board of Trustees review and approve the first reading of the West Valley-Mission Classified Employee Association (WVMCEA) initial proposals for reopener negotiations with West Valley-Mission Community College District.


Public

Information

Access

Type

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071

7. Human Resources

Prepared By: Sean McGowan



I. Appointment(s)

a. Aaron Tolbert, Dean, Language Arts, Mission College, Range 25 ($12,696.50-$15,828.50/per month); effectiveAugust 17, 2020. Compensation paid in the form of fringe benefits shall be limited per the coverage selectedranging from $11,741-$28,270 on an annual basis.

b. Jeff Profio, Police Lieutenant, Police Department, West Valley-Mission Community College District, Range 15($9,918.50-$12,365.25/per month); effective August 24, 2020. Compensation paid in the form of fringe benefitsshall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

II. Interim Appointment(s)

a. Rick Bennett, Interim Vice President, Administrative Services, West Valley College, Range 30($14,364.91-$17,908.41/per month); effective August 10, 2020, through October 31, 2020. No compensationshall be paid in the form of fringe benefits.

Full Explanation of Transactions

I. Appointment(s)

a. Aaron Tolbert, Dean, Administrative Unit, Range 25 ($12,696.50-$15,828.50/per month), Language Arts,Mission College, 100% of full time, 12 months per year; effective August 17, 2020. Position ID# MAD028. Fund110-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selectedranging from $11,741-$28,270 on an annual basis.

b. Jeff Profio, Police Lieutenant, Administrative Unit, Range 15 ($9,918.50-$12,365.25/per month), PoliceDepartment, West Valley-Mission Community College District, 100% of full time, 12 months per year; effectiveAugust 24, 2020. Position ID# DAD016. Fund 110-General Fund. Compensation paid in the form of fringebenefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Subject 7.2 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions.


Access Public

Type Action

Recommended Action

That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions.

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072

II. Interim Appointment(s)

a. Rich Bennett, Interim Vice President, Administrative Services, Administrative Unit, Range 30($14,364.91-$17,908.41/per month), Office of Administrative Services, West Valley College, 100% of full time,12 months per year, effective August 10, 2020, through October 31, 2020; Position ID# WAD002. Fund 110-General Fund. No compensation shall be paid in the form of fringe benefits, in compliance with CalPERS rulesgoverning retired annuitants.

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073





Funding Source/Fiscal ImpactThe funding for this project is through the Measure W, item WV-04 of the West Valley College Project Priority List.

Reference(s)This item is associated with the implementation of the WVC Facilities Master Plan, the WVMCCD 5-Year ConstructionPlan, and the Measure W Project Priority List.

Background/AlternativesThe proposed project would convert the existing field from natural grass to artificial turf and install new, improved,and/or expanded dugouts, bathrooms, press boxes, team building, batting cages, pitching lab, storage areas, and stormwater management area.

The District must comply with the CEQA in relation to the implementation of the Baseball Complex Improvement project. The Baseball Complex Improvement Project on the West Valley College campus described in Exhibit A is categorically exempt from CEQA pursuant to the following exemptions: a) CEQA Guidelines Section 15301(e), permitting exemptions for minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and b) CEQA Guidelines Section 15304 allows for minor public and private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry or agricultural purposes, including (b) new gardening or landscaping. The ball field facility improvements would constitute minor alterations of an existing facility. The installation of a storm water detention basin and practice area adjacent to the ball field, as well as the replacement of natural grass with artificial turf, would require minor modifications to the condition of land, water, and vegetation and would qualify for Class 4 categorical exemption.

CoordinationThe resolution was reviewed by the associate vice chancellor of facilities development and operations and thechancellor.

Follow-up/OutcomeUpon Board approval of the resolution, a CEQA Notice of Exemption will be filed with the Santa Clara County Clerk’sOffice.

File AttachmentsAttach 8.1.1, CEQA NOE Resolution 20080401- WVC Baseball Complex Project (003).docx (23 KB)

Subject 8.1 ADOPT RESOLUTION NO. 20080401 DETERMINING THAT THE BASEBALL COMPLEX IMPROVEMENT PROJECT AT WEST VALLEY COLLEGE IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT - Recommendation: That the Board of Trustees adopt Resolution # 20080401 determining that the Baseball Complex Improvement project at West Valley College is categorically exempt from the California Environmental Quality Act (CEQA).


Access Public

Type Action

Recommended Action

That the Board of Trustees adopt Resolution 20080401 determining that the Baseball Complex Improvement project at West Valley College is categorically exempt from the California Environmental Quality Act (CEQA).

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074

Attach 8.1.2, Exhibit A CEQA NOE - WVC Baseball Complex Project.doc (63 KB)

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Attachment #1

RESOLUTION NO. 20080401

RESOLUTION OF THE BOARD OF TRUSTEES OF THE WEST VALLEY - MISSION

COMMUNITY COLLEGE DISTRICT DETERMINING THAT THE

WEST VALLEY COLLEGE BASEBALL COMPLEX IMPROVEMENT PROJECT

IS CATEOGRICALLY EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

WHEREAS, the West Valley-Mission Community College District recognizes that the

Baseball Complex Improvement Project at West Valley College will have significant educational

service and recreation benefits to the District; to West Valley College students, faculty, and

employees; and to the community; and

WHEREAS, the Baseball Complex Improvement Project is consistent with the West

Valley College Long-Range Development Plan/Master Plan (LRDP) and its goal for campus

improvements; and

WHEREAS, the West Valley-Mission Community College District has considered the

application of the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, §

21000 et seq.), and the CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) to the

approval of the Baseball Complex Improvement Project as described in Exhibit A; and

WHEREAS, the District has identified the appropriate categorical exemptions (Classes 1

and 4) that apply to the Baseball Complex Improvement Project; and

WHEREAS, the District has considered whether there are any known facts associated

with the Baseball Complex Improvement Project or its location that, pursuant to section 15300.2

of the CEQA Guidelines, would give rise to circumstances or considerations that disallow

reliance on these categorical exemptions, and has determined that no such facts exist; and

WHEREAS, the District has determined, more specifically, (i) that the on-campus

location of the Baseball Complex Improvement Project is not a “particularly sensitive

environment” within the meaning of CEQA Guidelines section 15300.2, subdivision (a); (ii) that

the Baseball Complex Improvement Project, combined with any other projects of the same type

proposed at the same place, will not create a significant cumulative impact; (iii) that there are no

unusual circumstances creating a reasonable possibility that the Baseball Complex Improvement

Project will have a significant effect on the environment due to unusual circumstances; (iv) that

the Baseball Complex Improvement Project will not result in damages to scenic resources within

a highway officially designated as a state scenic highway; (v) that the location for the Baseball

Complex Improvement Project is not on a hazardous waste site included on a list compiled

pursuant to Government Code section 65962.5; and (vi) that the Baseball Complex Improvement

Project will not cause any substantial adverse change in the significance of any historical

resource; and

WHEREAS, the District has also considered whether the Baseball Complex

Improvement Project would cause any significant effects relating to traffic, noise, air quality,

biological resources, or water quality, and has determined that no such effects would occur; and

076

Attachment #1

WHEREAS, the District has determined that the Baseball Complex Improvement Project

is consistent with the City of Saratoga’s General Plan or zoning designations for the West Valley

College site; and

WHEREAS, the location of the Baseball Complex Improvement Project is located within

the City of Saratoga and is substantially surrounded by urban land uses; and

WHEREAS, the District has determined that the on-campus location of the Baseball

Complex Improvement Project can be adequately served by all required utilities and public

services.

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the West Valley -

Mission Community College District as follows:

1. The above recitals are true and correct, and Board hereby so finds.

2. The Board finds that the Baseball Complex Improvement Project on West Valley

College campus described in Exhibit A is categorically exempt from CEQA pursuant

to the following exemptions: a) CEQA Guidelines Section 15301(e), permitting

exemptions for minor alteration of existing public or private structures, facilities,

mechanical equipment, or topographical features, involving negligible or no

expansion of use beyond that existing at the time of the lead agency’s determination;

and b) CEQA Guidelines Section 15304 allows for minor public and private

alterations in the condition of land, water, and/or vegetation which do not involve

removal of healthy, mature, scenic trees except for forestry or agricultural purposes,

including (b) new gardening or landscaping. The ballfield facility improvements

would constitute minor alterations of an existing facility. The installation of a storm

water detention basin and practice area adjacent to the ballfield, as well as the

replacement of natural grass with artificial turf, would require minor modifications to

the condition of land, water, and vegetation would qualify for Class 4 categorical

exemption.

3. The Board directs the Chancellor or his designees to file the required CEQA Notice

of Exemption (“NOE”) with the County of Santa Clara Clerk’s Office.

APPROVED AND ADOPTED by the Board of Trustees of the West Valley - Mission

Community College District this 4th day of August 2020, by the following vote on roll call:

AYES:

NOES:

ABSTAIN:

ABSENT:

077

Attachment #1

___________________________________

President, Board of Trustees

ATTEST:

______________________________

Secretary, Board of Trustees

078

Attachment #2

NOTICE OF EXEMPTION

TO: County Clerk-Recorder FROM:

County of Santa Clara West Valley – Mission

70 W. Hedding Street Community College District

1st Fl., E. Wing 14000 Fruitvale Avenue

San Jose, CA 95110 Saratoga, CA 95070

[filing pursuant to Government

Code Section 21152(b)]

x State Clearinghouse

1400 Tenth Street

Sacramento, CA 95814

Project Title: West Valley College Baseball Complex Improvement Project

Project Location: This project is situated on the West Valley College (WVC) campus in the City of

Saratoga, County of Santa Clara. The campus is located at the intersection of Fruitvale and Allendale

avenues (14000 Fruitvale Avenue).

Description of Nature, Purpose, and Beneficiaries of Project:

Proposed New and Upgraded Facilities

West Valley College has initiated a comprehensive upgrade project for its existing baseball field and

associated facilities. Many of these upgrades are planned for in the WVC 2020 Educational Facilities

Master Plan (Sequence 4A). The field is located at the southeast area of the WVC campus, near Fruitvale

Avenue and Athletics Way. The overall area of the project site is 233,785 sq. ft. (approximately 5.37

acres).

The project site is surrounded by vegetated open space associated with the Vasona Creek corridor on the

east, the WVC parking lot and tennis courts to the south, another parking lot to the north, and single-

family residences and a former orchard across Fruitvale Avenue to the west.

The proposed project would convert the existing field from natural grass to artificial turf, and install new,

improved, and/or expanded dugouts, bathrooms, press boxes, team building, batting cages, pitching lab,

storage areas, and stormwater management area.

The new or expanded facilities are summarized below:

New or Changed Facility sq. ft./area/unit

Home Dugout plus Restrooms 1362

Visitors’ Dugout plus

restrooms

1362

Spectator Restrooms 1824

Press Box 580

Team Building /Lockers 3680

Batting Cages (existing plus

new)

6600

Pitching Lab 1980

Artificial Field Turf Area Approx. 200,000 sq. ft.

Spectator seating Up to 500 people 079

Entry Gathering Trails 1200

Storage Area (Approx 5,000sf)

Stormater Management Area (Approx 8,830sf)

All synthetic lawn will be AstroTurf DT Green 32. The field would have a sub-drainage system tied to

the storm drain system.

Utilities would be provided via connections to existing campus utilities lines.

Eighteen trees would be removed for project construction. These include three eucalyptus trees, six

cedars, two redwoods, and seven of unknown species. Most of the tree removal would be in the bleacher

area, with three along Fruitvale Avenue and three in the detention pond area. Areas of shrubs along

Fruitvale and in the detention pond area also would be cleared. Tree removal would occur outside of the

protected bird species nesting season (removal would occur only between September 1 and January 31)

Site Grading

Grading would be required for installation of the artificial turf, as well as for creation of the stormwater

management facility and practice area. Other minor grading would be required for berm creation and

access improvements, as well as construction of foundations for the new facilities. A total of about 1,750

cubic yards of material would be cut, and 4,100 cubic yards would be filled. Grading would not be

balanced on the site; about 2350 cubic yards of fill (about 240 10-cubic yard truck loads) would be

imported.

Stormwater Management

Overall site impervious areas would increase from 16,274 sq. ft. to 201,570 sq. ft. Pervious areas would

be reduced from 217,060 sq. ft. to 32,215 sq. ft. Therefore, the project would increase runoff compared to

the existing site. The project would include a stormwater management area to assure that peak site runoff

is not increased over existing runoff. In coordination with the planting design, the project will implement

LID bio-treatment areas adjacent to the development area to capture and treat runoff from new

impervious areas. The project would include an 8,830 sq. ft. storm-water management area (detention

pond), with a maximum depth of 1.0 feet and a maximum capacity of 0.2 acre-feet. New storm drain

pipes would be plumbed from the bio-treatment areas to connect and discharge to the existing on-site

storm drain.

The project area exceeds 1 acre, and therefore will require coverage under the Construction General

Permit (CGP). This will include preparing a SWPPP for construction activities. A Qualified SWPPP

Developer (QSD) will prepare the SWPPP binder and complete the project Notice of Intent on the State’s

online SMARTS system. A Qualified SWPPP Practitioner (QSP) will be designated during construction

to implement and monitor Best Management Practices (BMPs), sample and analyze storm runoff, and

provide required reporting and uploads to the online SMARTS system. Under the State’s NPDES

Municipal Stormwater program, WVC is a non-traditional small MS4 that has not been designated for

regulation and therefore has no waste discharge requirements under the Municipal Program’s Phase II

General Permit.

Construction Timing and Duration

The project would be constructed in a single phase over a 13- month period, from May 2021 - June 2022.

Work hours would comply with the Santa Clara County Noise Ordinance (County Code Sec. B11-154),

which requires construction that generates noise be limited to weekdays and Saturdays between 7 am and

7pm, and also limits equipment noise.

Operational Changes

The project would not alter the College’s enrollment or classroom capacity. There would be changes to

the use of the field, as follows:

080

Attachment #2

The existing uses would continue to occur. These are comprised of:

In the spring, approximately 20-24 home games each season

5-6 additional games during the Fall season.

Team practices on the field daily Monday-Friday throughout the academic year.

1 baseball camp in the summer.

an outside rental uses the facility for approximately 2-3 hours a few weekends each year.

1-2 high school games per year out there.

The new uses would be comprised of rental of the field for approximately 10 extra events per year, with

up to 800 spectators per event. The special events would typically be only on weekends and during

Winter holiday and Summer break which are typically non-class times on campus. Parking would be on

campus lots. Lot 6, nearest the field, has 194 spaces. Once that lot is full, parking would occur on other

campus lots – there are a total of 3182 parking spaces on campus lots.

Project Objectives and Benefits

The proposed project would improve playing field quality and enhance the experience of both players and

spectators at baseball games and practices on the West Valley College campus, benefiting: 1) the

College’s students, athletics staff, and visitors; 2) the residents of the Saratoga and surrounding

communities; and 3) the general public who may use the field or attend games.

Name of Public Agency Approving Project: West Valley – Mission

Community College District

Name of Person or Agency Carrying out Project: West Valley – Mission

Community College District

Exempt Status: (Check one)

Ministerial (§15073, State Guidelines; §4.5, Local Guidelines)

Declared Emergency (§15269[a], State Guidelines; §4.4[A], Local Guidelines)

Emergency Project (§15269 [b] and [c], State Guidelines; §4.4[B] and [C], Local Guidelines)

x Categorical or Statutory Exemption, State type and section number:

State Guidelines: §15301(d), Class 1: Existing Facilities

§ 15304, Class 4: Minor Alterations to Land

Reasons why project is exempt: The project is exempt pursuant to categorical exemptions per CEQA

Guidelines §15301(c), Existing Facilities, which identifies exemptions for the operation, repair,

maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures,

facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use

beyond that existing at the time of the lead agency’s determination. This project involves the installation

of small new structures and facility improvements on the existing campus baseball field. The increase in

use by up to 10 baseball-related events per year would be a negligible expansion of existing uses.

The land-disturbing portions of the project also are exempt pursuant to CEQA Guidelines §15304

defines” Class 4 “Minor Alterations to Land” as “minor public and private alterations in the condition of

land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for

forestry or agricultural purposes.” The CEQA guidelines provide a number of examples of Class 4

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projects including (b) new gardening or landscaping.” The installation of a stormwater detention basin

and practice area adjacent to the ballfield, as well as the replacement of natural grass with artificial turf,

would require minor modifications to the condition of land, water, and vegetation. No mature trees are

proposed for removal. Therefore, the proposed project qualifies for Class 4 categorical exemption.

The project does not include any of the exceptions applicable to Class 1 and 4 exemptions listed in CEQA

Guidelines §15300.2, which would disallow use of a categorical exemption. Those exceptions are:

The cumulative impact of the project and successive projects of the same type in the same place,

over time is significant.

The project will adversely affect a scenic highway or other scenic resources.

The project site is located on a hazardous waste site listed pursuant to Government Code Section

65962.5 (i.e. Cortese List).

The project may cause a substantial adverse change in the significance of a historical resource.

There is a reasonable possibility that the project would result in a significant adverse impact due

to unusual circumstances.

A significant effect could occur due to location on sensitive environment (Applies to Class 4

exemption only)

None of these exceptions apply to the proposed project exemptions. Staff believes this project qualifies

for CEQA Guidelines §15301(c), - Class 1 Existing Facilities and §15304 – Class 4, Minor Alterations to

Land, Categorical Exemptions; therefore preparation of a CEQA Initial Study is not required.

Contact Person: Gaye Dabalos Telephone: (408) 741-2077

Date Mailed: Signature: ________________________________

Gaye Dabalos, Director of Facilities

Construction

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9. Board

Subject 9.1 There is none.


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Subject 10.1 Academic Senate Update (Aram Shepherd) (Gretchen Ehlers)


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Subject 10.2 Classified Senate Update (Ana Lobato) (Kristal Dela Cruz)


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Subject 10.3 Student Senate Update (Maddy Mandarelli) (Alondra Martinez-Medina)


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Subject 10.4 West Valley College Update (Stephanie Kashima)


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Subject 10.5 Mission College Update (Daniel Peck)


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Subject 10.6 Chancellor's Report (Bradley Davis)


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Subject 10.7 Trustee Comments


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12. Reconvene Public Session, If Necessary

Subject 12.1 Report of Closed Session Action


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13. Meeting Closing

Subject 13.1 Adjournment


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Regular Meeting (Tuesday, June 2, 2020) Approved Generated by Brenda Rogers on Wednesday, July 1, 2020

1.1 Call to OrderThe meeting ws called to order at 6:04 p.m.

1.2 Roll CallMembers Present: Susan Fish, Randi Kinman, Robert Owens, Jack Lucas, Adrienne Grey, Karl Watanabe and Anne Kepner.Student Trustees: Lesley Geronimo and Tisha Hartman were present during the public session only.

1.3 Oral Communication from the Public on Closed Session AgendaThere was none.

2.1 Adjourn to Closed SessionThere was one item:DIRECTION TO LABOR NEGOTIATORS (Government Code 54957.6)Provide direction to Associate Vice Chancellor of Human Resources, Eric Ramones, and Chancellor Bradley Davis, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA; and to Chancellor Bradley Davis regarding unrepresented groups.

3.1 Reconvene Public SessionPublic session was reconvened 7:05 p.m.

3.2 Pledge of AllegiancePresident Fish led the Pledge of Allegiance.

3.3 Report of Closed Session ActionPresident Fish reported that no action was taken.

3.4 Approval of the Order of the AgendaMotion to approve the agenda as presented.

Motion by Robert Owens, second by Randi Kinman. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.

3.5 Approval of May 19, 2020 Meeting MinutesMotion to approve the minutes of May 19, 2020, as presented.

Motion by Robert Owens, second by Randi Kinman. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.

3.6 Presentations/Recognitions 1) Oath of Office: New Student Trustees Tisha Hartman and Lesley Geronimo were sworn in by ChancellorBradley Davis, 2) Focus Topic: 2020-2021 Tentative Budget Presentation, Presenter: Associate Vice Chancellor of Financeand Administration, Ngoc Chim. AVC Chim presented the tentative budget, which she said was a conservative budget, taking into account that not all sources of revenue would remain the same due to the affects of COVID-19. Rents had not been paid, so property taxes had been delayed by some owners. If we dropped $56 Million in revenues, that would shift us out of Basic Aid funding. The full report can be found on the district finance website at: https://wvm.edu/services/fiscal/budget/Public%20Documents%20Single/FY%2020-21%20Tentative%20Budget.pdf.

3.7 Oral Communication from the PublicThere was none.

3.8 Report of the Audit and Budget Oversight Committee (ABOC)ABOC Chair Robert Owens reported that ABOC reviewed the 2020-2021 tentative budget and recommends approval. ABOC's next meeting will be July 13, 2020.

4. Unfinished BusinessThere were no items.

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5.1 Approval of Consent AgendaMotion to approve all items on the consent agenda.

Motion by Robert Owens, second by Randi Kinman. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.Student Trustee Advisory Votes Aye: Tisha Hartman and Lesley Geronimo

5.2 CONSIDER APPROVAL OF CURRICULUM CHANGES AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees approve the curriculum changes at West Valley College as presented.

5.3 CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION - Recommendation: That the Board of Trustees approve the curriculum changes at Mission College as presented.

5.4 APPROVE THE ADVISORY COMMITTEE MEMBERS FOR THE MISSION COLLEGE ACCOUNTING PROGRAM - Recommendation: That the Board of Trustees appoint members of the Accounting Advisory Committee as identified by college faculty and administration.

5.5 APPROVE THE ADVISORY COMMITTEE MEMBERS FOR THE MISSION COLLEGE BUSINESS PROGRAM - Recommendation: That the Board of Trustees appoint members of the Business Advisory Committee as identified by college faculty and administration.

5.6 APPROVE THE ADVISORY COMMITTEE MEMBERS FOR THE MISSION COLLEGE COMPUTER APPLICATIONS PROGRAM - Recommendation: That the Board of Trustees appoint members of the Computer Applications Advisory Committee as identified by college faculty and administration.

5.7 APPROVE THE ADVISORY COMMITTEE MEMBERS FOR THE MISSION COLLEGE GRAPHIC DESIGN PROGRAM - Recommendation: That the Board of Trustees appoint members of the Graphic Design Advisory Committee as identified by college faculty and administration.

5.8 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees approve the listed items

5.9 APPROVAL OF BID CA14-1920 ATHLETIC FIELD UPGRADES - SOFTBALL COMPLEX BUILDINGS PACKAGE AT WEST VALLEY COLLEGE - Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from Rodan Builders, Inc. in the amount of $7,742,000 and reject all other bids. The award of the contract is based on the base bid plus allowance.

5.10 APPROVAL OF UPDATED MEASURE C PROJECT PRIORITY LIST - Recommendation: That the Board of Trustees approve the updated and re-baseline of the Measure C project priority list (attached).

5.11 APPROVE CONTRACT INCREASE WITH GALEB PAVING, INC. - Recommendation: That the Board of Trustees ratify change order one for an increase of $42,139.80 to the contract with Galeb Paving, Inc. for additional off-haul, backfilling and compaction due to the geothermal leak investigation at Mission College.

5.12 APPROVE CONTRACT INCREASE WITH LEWIS AND TIBBITTS, INC. - Recommendation: That the Board of Trustees ratify change order three for an increase of $18,674.19 to the contract with Lewis and Tibbitts, Inc. for additional excavation and shoring due to the geothermal leak investigation at Mission College.

5.13 PROJECT MANAGEMENT SERVICES FOR ELLUCIAN BANNER - Recommendation: That the Board of Trustees approve a contract with Strata Information Group (SIG) for project management services for Ellucian Banner for an amount not to exceed $165,000, effective July 1, 2020, through June 30, 2021.

5.14 TECHNICAL CONSULTING SERVICES FOR ELLUCIAN BANNER - Recommendation: That the Board of Trustees approve a contract with Strata Information Group (SIG) for technical consulting services for Ellucian Banner for an amount not to exceed $279,000, effective July 1, 2020, through June 30, 2021.

5.15 APPROVAL FOR PROCUREMENT OF SITE FURNISHINGS FOR MISSION COLLEGE’S INTERDISCIPLINARY PLAZA - Recommendation: That the Board of Trustees approve the procurement of site furnishings from Landscape Forms Inc. in the amount of $192,789.61 for the site furniture at Mission College’s Interdisciplinary Plaza.

6. College, Programs, and ServicesThere were no items.

7. Human Resources

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7.1 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES - Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions.

Motion to approve Administrative Personnal item 7.1 as presented.

Motion by Anne Kepner, second by Adrienne Grey. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.Student Trustee Advisory Votes Aye: Tisha Hartman and Lesley Geronimo

7.2 EQUAL EMPLOYMENT OPPORTUNITY (EEO) PLAN REVISION - Recommendation: That the Board of Trustees adopt the Equal Employment Opportunity Plan revisions as indicated in the attached.

Motion to approve the Equal Opportunity Plan Revision as presented.

Motion by Jack Lucas, second by Randi Kinman. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.Student Trustee Advisory Votes Aye: Tisha Hartman and Lesley Geronimo


8.1 2020/2021 TENTATIVE BUDGET - Recommendation: That the Board of Trustees adopt the 2020/2021 Tentative Budget and set October 6, 2020, as the date for a public hearing and adoption of the Final Budget for 2020/2021.

Motion to adopt the 2020/2021 Tentative Budget.

Motion by Anne Kepner, second by Robert Owens. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.Student Trustee Advisory Votes Aye: Tisha Hartman and Lesley Geronimo

9. Board

9.1 WEST VALLEY-MISSION COMMUNITY COLLEGES DISTRICT RESOLUTION 20050503 SUPPORTING EQUITY WITHOUT DISCRIMINIATION - Recommendation: That the Board of Trustees adopt Resolution No. 20060201 supporting Assembly Constitutional Amendment 5 to the California State Constitution repealing Proposition 209.

Motion to approve all items on the consent agenda.

Trustee Kinman said that Prop 209 was discriminatory against women- and minority-owned businesses, costing them roughly $1.1 Billion dollars each year. This has protected and perpetuated gender and racial gaps. She supports our District adopting this resolution.

Motion by Randi Kinman, second by Anne Kepner. Final Resolution: Motion CarriesAye: Susan Fish, Randi Kinman, Robert Owens, Karl Watanabe, Jack Lucas, Anne Kepner, Adrienne Grey.Student Trustee Advisory Votes Aye: Tisha Hartman and Lesley Geronimo


10.1 Academic Senate Update (Aram Shepherd) (Gretchen Ehlers)MC Academic Senate President Shepherd said this semester has been very challenging and grades were due yesterday signaling the end of the semester. He acknowledged all the hard work of faculty to shift entirely to online instruction. He welcomed the new student trustees and Student Trustee Geronimo served as the ASG rep on Academic Senate. TLIF funding has been approved for a number of great faculty projects and OER funding from the Land Corp. Mission Faculty will be attending numerous Distance Ed. trainings over the summer, with the last training attended by 100 faculty.

WVC Academic Senate President Ehlers said their main focus is on OER grants and lower the cost of textbooks and materials for our students. They received the Distance Ed. Task Force report and will use it for strategic planning in the edcuational master plan goals. She welcomed Tisha as the new WVC student trustee and said farewell to retiring Classified Senate President, Cheryl Massa. She is reading "How to be an Anti-racisit" by Dr. Kindi. An excellent transformative read, which gives a different perspective on racism in America.

10.2 Classified Senate Update (Cheryl Massa) (Thanh Do)

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WVC Classified Senate President Massa said this is indeed her last Board meeting, but she plans to return to WVC as a student and take some courses she has always wanted to explore. The Senate's last meeting was May 20, where Michelle Francis shared the vision Resource Center info on our website, President Kashima gave an update on the cares Act and AVC Chim presented the Tentative Budget. Senator Vida Sabouri gave an update on Caring Campus IEBC initiative. Ana Lobato will be the New Senate President and attend the Board meetings after July 1. Board President Fish spoke for the Board members and thanked Cheryl for her service to classified professionals and the college.

MC Classified Senate President Thanh Do welcomed MC student trustee Lesley Geronimo, saying this is her last Board meeting as well. Kristal DelaCruz will be here next meeting. She shared her hopes and commitment to the WVCCCD community and recognized that many of us are hurting and angry, while seeking justice for George Floyd, among many others. Our African American colleagues and students need more allies, and she trusts that District leadership is collecting strategies on how we can identify and fight systemic racism. Mission College's Equity plan is over a year old now, and funding needs to be leveraged to put the plan into action. Districtwide we need to collaborate and be involved in civic engagement and voting rights. She asked the District to present a clear vision on our direction and opportunities for everyone to participate in the anti-racism efforts. She thanked the Board, Chancellor and two college presidents for the ir support in leading the way.

10.3 Student Senate Update (Maia Delrooz) (Reymundo Madera)WVC ASG was not represented at this meeting.

MC ASG President Reymundo Madera introduced President Alondra Martinez, who will be representing the student government next 2020-2021 academic year.

10.4 West Valley College Update (Stephanie Kashima)President Kashima welcomed the new student trustees and congratulated Cheryl Massa on her retirement. An email announcing that Friday's Town Hall will focus on the George Floyd incident and aftermath, wanting to provide support for our African American faculty and staff. Next week there will be a panel featuring representatives from student groups and police agencies. WVC is creating a resource page for all to access if they want to be involved in our efforts to provide our support and participate in our efforts to improve. She thanked teh Trustees for their support in providing student with community grants, having funded nearly 400 so far. So far, 800 students will receive certificates and associate degrees-the highest success rate in the Bay Area Community Colleges. DE training for faculty will continue through the summer.

10.5 Mission College Update (Daniel Peck)President Peck welcomed the new student representatives, especially Lesley Geronimo and Alondra Martinez. He would like to hear from them how the college could support students better. He thanked Reymundo for his insightful student leadership through difficult times last year. He acknowledged the anger pain that others are feeling, especially those who are directly affected but the impacts of institutional racism and its structural inequities. The District has made progress toward equity and inclusion, but we have along way to go. We're adding additional functions, adding additional forums and programs, but it must be sustained in the future. Mission has a team planning for the safest return to campus. The college is working with Second Harvest Food Bank on weekly food distributions to students. Headcount and FTES are both up substantially this summer, with most classes enrolled to capacity. The virtual commencement happened on the same date as scheduled. Mission will be offering academic programing in areas of project management, IT and data analytics and programs in learning the soft skills of customer service and interviewing.

10.6 Chancellor's Report (Bradley Davis)Chancellor Davis welcomed Alondra, Tisha and Lesley, said farewell to Cheryl Massa, wishing her the best in her retirement and thanked her for her leadership. He thanked the Board for passing the Resolution supporting the repeal of Prop 209, which would allow our District to be more expansive in our recruiting personnel from different socioeconomic and educational backgrounds, and he is deeply committed to equal opportunity. He talked about the partnership with the College of Adaptive Arts-teaching and providing educational opportunities for disabled adults, using our renovated DESP buildings. The board wil lbe asked to approve the partnership next month. Both campuses are planning for a safe return to campus for students and personnel, a plan led by Chief Rolen. Daniel Borges is ensuring we have the technology to continue teaching effectively online and Javier is overseeing the resumption of construction projects on both campuses and adhering to our PLA with unions. He also talked about the incredibly painful timme for our country right now, and how it has touched everyone and he is impressed by how we have pulled together as a community that coalesced around the racism issue. He thanked the Board of Trustees for their help in that endeavor.

10.7 Trustee CommentsTrustee Grey thanked the colleges for their efforts in supporting employees and students in this time of COVID-19 and the recent events that have been very troubling. She has some events to access: A statewide level every Wednesday at 9 o'clock (June 3rd) about COVID-19 and the injustice happening now, and the webinar is not just providing useful information but is a call to action. The next Trustee webinar will

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be Thursday at noon and focus on diversity, equity and inclusion, with 155 recommendations for change. She welcomed the students and said good-bye to Cheryl.

Trustee Lucas just returned from time awy recovering from a hip injury. He met many medical assistants while at a skilled nursing facility who want to attend Mission College's LVN to RN program. He encouraged them to apply.

Trustee Kinman welcomed the students and said for them to give her a call so she can listen to their concerns and find out how our students ar doing. She said farewell to Cheryl Massa. She thanked everyone for their support during a very horrible time of quarantine, teh shift to online instruction and now the racism unrest and nationwide protests.

Student Trustee Hartman thanked everyone for the warm welcome and thanked the faculty for their above-and-beyond efforts for the students. Many WVC students have been involved in the BLM protests. She is grateful for the loaner laptop and wifi. She is planning to work with the Black Student Union this next year to hear their needs.

Trustee Watanabe expects that the recession is a contributor to the rise in enrollment numbers at Mission. He thanked Cheryl for her upbeat reports at each Board meeting.

Board President Fish welcomed the students, looks forward to their participation and listening to their input.

11. Continuation of Closed Session, If NecessaryIt was not necessary.

12. Reconvene Public Session, If NecessaryIt was not necessary.

13.1 AdjournmentPresident Fish adjourned the meeting at 8:54 p.m. in the memory and honor of George Floyd.

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