0 the transition from acquisition management subsystem (ams) to federal procurement data system –...

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THE TRANSITION FROM ACQUISITION MANAGEMENT SUBSYSTEM (AMS)

TO

FEDERAL PROCUREMENT DATA SYSTEM – NEXT GENERATION (FPDS-NG)

Patricia C. JeffersonCode 210.IPIP Level 1September 23, 2004

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AGENDA INTRODUCTION WHAT IS FPDS-NG TRANSITION PLAN DATA TRANSITION CURRENT VERSUS NEW PROCESS DATA INPUT INTO FPDS-NG DATA ROLLOVER NASA SPECIFIC FEATURES AGENCIES CURRENTLY USING FPDS-NG TRAINING FPDS-NG DIFFERENCES FROM AMS FPDS-NG PROS AND CONS USER SUPPORT

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INTRODUCTION Government agencies were directed by an amendment to

the Federal Acquisition Regulation (FAR 4.602a), to begin reporting procurement information to the Federal Procurement Data System-Next Generation

( FPDS-NG) beginning October 1, 2003.

NASA Headquarters is now mandated to use FPDS-NG.

October 1, 2004, Goddard Space Flight Center (GSFC) along with all other NASA Centers will transition to a different data collection system for tracking of 507 reporting.

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WHAT IS FPDS-NG FPDS-NG is now the Government’s only central source of

procurement information for FY04 and beyond, is an extremely user friendly web based system, with improved interface that reduces the time it takes to collect data about various contracts.

GSA expects FPDS-NG to provide more accurate and timely data, as well as give more information about agency contracting trends.

FPDS-NG Provides management information via web-based reporting with real-time data entry; and also provides information to the public.

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TRANSITION PLAN Each Center is responsible for the following transition phases:

Phase 1 – Deployment of FPDS-NG to NASA Centers

Phase 2 - Reconfiguration and Deployment of the Interim Acquisition Management System (iAMS).

Phase 3 - Full retirement of the iAMS, and deployment of Contract Management Module).

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DATA TRANSITION Data clean up.

Data rollover from NPMS.

The goal is to have all data corrected by October 1, 2004.

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CURRENT VERSUS NEW PROCESSCurrent Process GSFC Personnel validates data Data entered into AMS by Washington Technology Group Data Sent to HQ NASA Procurement Management System Code H validates data on a different level Data is forwarded to Federal Assistance Award Data

System (FAADS) and FPDS-NG

New Process Data validated by GSFC Personnel Data entered into FPDS-NG FPDS-NG has some data integrity checks built in software

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DATA INPUT INTO FPDS-NG It is up to each center to decide who will enter their data.

At other centers the contract specialists are entering their data directly into FPDS-NG.

At GSFC, the plan is to have the Application Administrators validate the data, and our support contractor Washington Technology Group (WTG) enter the data into FPDS-NG.

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DATA ROLLOVER• General Data such as Name, Address, Phone number,

DUNS number, will be pulled from the Central Contractor Registration (CCR).

• The Contractors’ socio-economic data such as whether they are a 8A firm, veteran owned, Women Owned, local or Federal Government.

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NASA SPECIFIC FEATURES GSA has amended the FPDS-NG website to accommodate

the NASA specific awards such as:

- Intergovernmental Transfers/Purchase Orders;- Cooperative Agreements;- Research Grants;- Training Grants; - Funded Space Act Agreements.

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AGENCIES CURRENTLY USING FPDS-NG Internal Revenue Service (IRS) Environmental Protection Agency (EPA) Department of the Interior (DOI) General Services Administration (GSA) Alcohol Tobacco and Firearms (ATF)

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TRAINING GSA is Responsible for FPDS-NG training by Global Computer

Enterprises (GCE)

Ad Hoc Query – Instructor-led (Application administrators and alternates).

Web based training – Data entry personnel (Administrative and support contractor) .

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FPDS-NG DIFFERENCES FROM AMS FPDS-NG is a web-based system. Interfaces with the Central Contractor Registration (CCR). Computer Based Training. Centralized Help desk.

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FPDS-NG PROS AND CONS PROS

-Data entered and available in real time.-Data more accurate. -System user friendly.

CONS-Lost of front-end relational edit checks.-Less visibility of break down of data (ex. Award fee and incentive fee data).-No conflicting identifiers.

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USER SUPPORT The FPDS-NG Help Desk

Contact Information: Phone:703-390-5360Email: fpdssupport@gce2000.com

Vendor: Global Computer Enterprises (GCE), Gaithersburg, MD

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REFERENCES GSA memorandum stamp dated May 10, 2004

Subject: Integration Into Federal Procurement Data System-Next Generation

Government Computer News (GCN) website. (www.gcn.com) Washington Technology Website (

www.washingtontechnology.com) Federal Procurement Data System - Next Generation (FPDS-NG)

Information Page (http://team.nais.nasa.gov/html/fpds-ng)

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QUESTIONS