1 high school aims pre-test training spring 2011

1

High SchoolAIMS Pre-Test Training

Spring 2011

2

Test Coordinator Packet• Critical Dates

• Test Accommodations Guidelines 2010-11

• Incident Report

• Security Agreement

• Test Administrator Checklist

Test Coordinator

Packet

3

References

• TAD – Test Administration Directions• TAG – Testing Accommodations Guidelines• TCM – Test Coordinator Manual• TSA – Test Security Agreement

4

SITE TEST COORDINATORSResponsibilities

5

Responsibilities

• Read the Test Coordinator’s Manual and the Test Administration Directions

• Get signed Security Agreements from all individuals handling test materials

• Train Test Administrators and Test Proctors

6

Responsibilities

• Inventory test materials upon receipt

• Monitor testing activities

• Report any testing concerns or incidents to Cindy (225-5418)

• Package materials per instructions for return

7

STUDENTS TO BE TESTEDAND TEST SCHEDULE

Spring 2011 Test Administration

8

Students to Be Tested in HS

• All Arizona public school students in Grades 9 and above will participate in testing as described in the following slides

• Students with an IEP who are eligible forAIMS A are excluded from AIMS or Stanford 10 testing

TCM p4

9

Not Enrolled Students

• AIMS testing must be made available upon request at local district schools for:– Home school students– Private school students

• AIMS testing must be made available for “completer” students at the school that will issue the student a diploma

10

Test Administration Schedules

• All AIMS tests and Stanford 10 tests are untimed

• Times are provided for planning purposes only• Students must be allowed to finish testing even

if the scheduled time for the test has elapsed• There are breaks scheduled within all days of

AIMS and Stanford 10 testing - refer to TADs and TCM for details

TCM p5TAD p3

11

AIMS HS

• High school students test by cohort–Cohort 2010 – 5th year HS students–Cohort 2011 – Generally 12th Grade–Cohort 2012 – Generally 11th Grade–Cohort 2013 – Generally 10th Grade–Cohort 2014 – Generally 9th Grade

TCM p4TAD p2

12

AIMS HS

• When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS.

TAD p2

13

AIMS HS

• Writing, Reading, Mathematics– All students in cohort 2013 are required to

test– Students in cohort 2012, 2011, or below

must continue testing until graduation requirement met

– Students in cohort 2012, 2011, or below may retest until they have earned an “Exceeds” (Those signed-up have priority)

TAD p2

14

AIMS HS

• Science– All students in Cohort 2013 who did not test

on AIMS HS Science in Spring 2010 are required to test

– Students in Cohort 2014 who are enrolled in a life science course may participate

– Students take AIMS HS Science only once

TAD p2

15

Regular Test Date Vs. Make-up• Students and parents need to understand there is ONE test

date.• Make-up day is not an option day… is a day for someone who

truly was sick or had an emergency• If there are not enough tests for make-ups you will need to

prioritize:#1 10th graders (for AYP)#2 12th graders who have not passed#3 11th graders who have not passed#4 Meets to Exceeds for Tuition Waiver for those who signed

up#5 For other Meets to Exceeds

16

AIMS HS Test Dates

• Writing– March 1 (make-up March 8)

• Reading– March 2 (make-up March 9 )

• Mathematics– April 5 (make-up March 12 )

• Science– April 6 (no make-up test date)

TCM p. 2TCM p5TAD p3

Refer to TAD for more detailed

information about

scheduling testing.

17

AIMS HS Pre-ID Labels

• HS Writing, Reading, Mathematics labels will be produced for:– Cohort 2013 – All students– Cohort 2012 – All students who have not

exceeded in a content area– Cohort 2011 – All students who have not

passed in a content area

18

AIMS HS Pre-ID Labels

• HS Science labels will be produced for:– Cohort 2013 – All students who did not test

on science last year– Cohort 2014 – Students selected using the

Common Logon Label Selection

19

AIMS HS Pre-ID Labels

• For HS Writing and HS Reading data was extracted from SAIS on January 7

• For HS Mathematics and HS Science data will be extracted from SAIS on February 11

• Schools without SAIS enrollment data will not receive Student Pre-ID labels

20

AIMS HS Writing Changes

• Scoring AIMS Writing prompt– The AIMS Writing prompt response will be

scored using a holistic rubric based on 6-traits

– The extended response score will account for 60% of the AIMS Writing score.

21

AIMS HS Writing Changes

• Addition of Multiple Choice Items – Multiple choice items have been added to

the AIMS Writing test. – It will take about 30 minutes more to

administer AIMS HS Writing. – AIMS Writing multiple choice items will

account for 40% of the AIMS Writing score.

22

AIMS HS Writing Changes

AIMS Writing Score Reports– To receive an AIMS Writing score students

must complete both the prompt response and the multiple choice items.

– The prompt response score and the multiple choice scores will be reported.

23

Stanford 10 – Grade 9• Students in Grade 9 in state-funded schools are

expected to test.• April 5 (same day as AIMS Math)• Times:

– Reading Comp - 40 mins.– Mathematics - 40 mins.– Language - 35 mins.

• Data will be extracted from SAIS on February 11 for all Students and Grade 9

24

TEST SECURITY

25

Test Security

• Test Administrators and Test Proctors must be employees of the school

• Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration

TCM p. 25TAD p6TCM p10

26

• Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures

• Signed Test Security Agreements must be kept for 6 years at school site

• Return the copy signed by Principal to Cindy during the material check-in

27

RECEIVING TEST MATERIALS

28

Receiving Test Materials – AIMS and Stanford 10 for HS• March Testing

– HS Writing, HS Reading• February 14 to Warehouse • February 14 - 15 to school sites

• April Testing– HS Mathematics, HS Science

• March 14 - 17 to warehouse• March 21 - 22 to school sites

2929

Delivery of Test Materials

• When boxes are received at your site:– Verify that the boxes are addressed to your

school.– Count number of boxes received.– Open box 1 ASAP and verify quantity

provided on inventory sheet will cover your needs.

– Email Cindy immediately if you are in need of more tests.

30

Additional Order Window

• HS Writing / HS Reading – Closes at 4:00 pm on February 15

• HS Mathematics / HS Science – Closes at 4:00 pm on March 23

• No additional order window for Form T’s

31

Inventory Test Materials

– Before distributing tests, compare number of test materials received with actual number on the inventory packing list.

– Note any discrepancies on the inventory list.

– Packages sometimes contain 1 more or 1 less than what is stated on package.

32

Inventory Test Materials

• Maintain an accurate inventory of all materials at each school.

• Have a sign-in and sign-out procedure in place for accountability of materials.

• Save all packing lists from the initial order.

33

Inventorying Test Materials

• Maintain an accurate inventory of all materials at each school

• Best to have a sign-in and sign-out procedure in place for accountability of materials

• Test books and answer documents are to be stored in a secure location at all times

• Test materials can NOT be kept in classrooms over night

TCM 13

34

PREPARATION OF TEST ROOMTest Administrator and Proctor

35

Preparation of Test Room• Student seating should be arranged so that:

– Students cannot easily see the answer documents of others

– Test administrators and proctors can walk by each student.

– Desks and tables should be cleared of backpacks and unnecessary materials

TCM p. 25TAD p7TCM p9

36

Preparation of Test Room• Materials that can be posted in testing room

– AIMS Mathematics Reference Sheets– AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official

Scoring Guide• All other visual aids that could assist students

while testing must be removed or covered completely

TCM p. 25TAD p7TCM p9

37

Preparation of Test Room• Authorized resources:

– Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests

– Translation Dictionaries as allowed for ELLs

TCM p. 25TAD p5TCM p9

38

TEST ADMINISTRATIONTest Administrator and Proctor

39

Test Administration

• AIMS and Stanford 10 are standardized tests.• Test Administrators should be given the Test

Administration Directions or Directions for Administering at least one day prior to testing

• Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

TAD p8TCM p10

40

During Testing

• Students should be allowed to progress at their own pace

• Monitoring should consist of:– Supervising the room at all times during

testing– Answering student questions that pertain to

clarification of test directions– Checking that students are progressing

through test properlyTAD p9

41

During Testing

• Students may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.

• You need to remind students to remove their cell phones prior to testing and continue to monitor for this

TAD p11

42

During Testing• Disruptive students and students suspected of

cheating– Stop disruptive behavior or suspected cheating– Allow student to continue to test– Student may be moved to a different location so

that others may continue to test undisturbed– Student may be subject to disciplinary procedures

after completion of testing– Document as many details as possible and report to

School Test Coordinator who will report to District Test Coordinator

TAD p11-12

43

During Testing• Students who leave the room during testing

– Students may be allowed to go to the restroom, if necessary, during testing• Only one student may leave at a time• Collect student’s test materials before the

student leaves the room and give back upon student’s return

TAD p12

44

During Testing

• Students who leave school during testingAIMS HS – Student will not be permitted to finish that

content area when he/she returns to school– Student may not participate in make-up

testing for that same content area

TAD p12

45

As students finish testing• Students close test book and answer document• Place answer document on top of test book• Students not allowed to leave until testing session is

complete• Test Administrator will collect the test materials• Once test materials have been collected student can

read or do classwork silently• No electronic devices are allowed at this point

TAD p10

46

End of Testing Session

• Most students should have time to finish the test during the allotted testing session

• Students that need additional time must be allowed to finish testing– Test Administrators will follow directions

established by Test Coordinator• A testing session or HS content area must be

completed within the school dayTAD – End of each test day

47

End of Testing Session

• Account for all test books and answer documents at the end of each testing session

• Missing test books and answer documents must be accounted for prior to dismissing any students

• This is critical for test administrators to do at the end of each test!!!!

TAD p10

48

End of Testing Session

• Inspect each test book and answer document– Student name on front of test book and answer

document – Test books and answer documents in separate

stacks– Pre-ID label affixed or demographic data

bubbled– Form bubbled on answer document – Complete accommodation bubbles in section K– All marks on scorable materials in No. 2 pencil

TCM p15

49

End of Testing Session

• All test materials must be returned to test coordinator at the end of the testing session.

• No test materials may be left in a testing room overnight.

50

School Test Coordinator Reporting Testing Incidents

• Testing incidents that should be reported to Cindy Hurley for review would include, but are not limited to:– Possible cheating– Inappropriate accommodations– Administration errors

• Testing incidents are to be reported by the School Test Coordinator

51

A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.

52

Testing Incidents-Electronic Devices

• Do not send in an incident report for only possession of an electronic device. For these situations, handle student discipline per school policies.

• Do Send an incident report if there is

evidence that the student used an electronic device during AIMS testing.

53

ACCOMMODATIONSTest Administrator and Proctor

54

Accommodations

• All Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011

Included in your packet

55

Standard Accommodations

• Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student

• Not all accommodations appropriate for instruction are appropriate for use during state testing

• Verify Student’s IEP

TAG p5

56

Standard Accommodations

• Standard accommodations available to:– Students with certain injuries– English Language Learners– FEP Year 1 and Year 2 students– Students with an IEP or 504 plan

TAG p5

57

Standard Accommodations

• Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the

Testing Accommodations: Guidelines for 2010-2011

TAG p5

58

Standard Accommodations

• It is the responsibility of the Test Administrator to see that: – Students who qualify for testing

accommodations receive them. – Students who do not receive

accommodations are not affected.– Accommodations are marked on answer

document.

TAG p5

5959

Recording Accommodations

• Accommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions

Pgs. 46 -47.)

# Standard Accommodation – ELL/FEP Content Areas

4 More breaks and/or several shorter sessions W, R, M, S

5 Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student request

W, R, M, S

6 Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student request

W, M, S

7 Provide a word-for-word published, paper translation dictionary W, R, M, S

8 Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student request

W, R, M, S

60

STUDENT IDENTIFICATION INFORMATION

Test Administrator and Proctor

For schools that number test books and/or answer documents.

Use only these boxes for your numbering.

NEW

6262

SignatureTeacherSchoolDistrict

If you have a bar code label, use it

Student must write name on line labeled

“Student Name”

63

Pre-ID Labels

• Test Administrators (or other designated adults) are responsible for affixing Pre-ID labels in the proper location on scorable AIMS and Stanford 10 materials – Pre-ID labels may be applied before or after

testing• Do Not fill in demographics on back side if a

label is used (except for any accommodations used)

TCM p. 25TAD p 59

64

Bubbling Demographic Data

• Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels– Directions for bubbling student demographic

data are included in all Test Administration Directions and Directions for Administering

– Student demographic data may be bubbled before or after testing

TCM p. 25TAD p 59

6565

Enrollment Bubble (G)

Complete only if the student is not enrolled at the school where the test is administered.

This bubble is rarely marked.

This bubble is rarely marked.

66

Recording Accommodations

• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document.

• Detailed directions for marking the use of standard accommodations are on pages 46-47 of the TAD.

TAD p 59

67

Transferring to a Regular Answer Document

• For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations):– Student responses must be transferred to

a standard answer document.

TCM p16

68

Special Circumstance

Test materials contaminated with blood, vomit, or other bodily fluids• Contaminated test materials cannot be

scored• Student responses must be transferred to

clean documents• Securely destroy contaminated test

materials and indicate on Materials Inventory Sheet

TCM p16

69

RETURNING MATERIALSAnswer Documents

70

Packing Answer Documents

• Put all answer documents (used and unused) in the same set of boxes.

• ‘Used’ answer documents are those being scored • ‘Unused’ answer documents are those that have a

label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc.

• Separate used and unused with colored pieces of paper.

71

• Separate the used answer documents by test content and cohort – use colored paper in between each stack– Writing and Reading separated by cohort– Math separated by cohort – Science separated by either 2013 or 2012 cohort– Stanford 10 kept separated– For each stack write the number of documents in

that stack on the colored sheet separating stacks

Packing Used Answer Documents

72

Packing Unused Answer Documents

• Include Unused Answer Documents in same set of boxes as used answer documents

• Indicate on top sheet, number of unused answer documents being returned

• Remember unused answer documents are any answer document not being scored

73

RETURNING MATERIALSNonscorable Materials

74

AIMS HS Manuals

• Test Coordinator Manuals and Test Administrator Directions are not returned until after AIMS HS Mathematics and AIMS HS Science

• It is advisable to have the school test coordinator hold on to manuals and return during Math and Science AIMS

• There will be no extra manuals available

TCM p31

75

Packing Nonscorable Boxes

• Pack nonscorable materials by document type in the same set of boxes.– Used and unused test books– Used and unused large print and Braille test

materials– AIMS HS Test Administration Directions– AIMS HS Test Coordinator’s Manuals– Unused Pre-ID labels

76

SCORE REPORTS

77

Score Reports – Due Dates

• HS ReadingApril 15 – posted to PearsonMay 23 – paper copiesJune 17 – closing date for corrections

• HS WritingMay 13 – posted to PearsonMay 23 – paper copiesJune 17 – closing date for corrections

78

Score Reports – Due Dates

• HS Mathematics and HS ScienceMay 13 – posted to Pearson(Confidential Roster Reports for all students) May 25 – posted to Pearson(all reports and Student Data File)June 24 – paper copies July 29 – closing date for corrections

79

Score Reports – Due Dates

• Stanford 10May 25 – posted to PearsonJune 24 – paper copiesJuly 29 – closing date for corrections

80

TEST ADMINISTRATOR AND TEST PROCTOR TRAINING

81

Test Administrator and Test Proctor Trainings

• Sample items to be included on agenda• Test Security• Preparation of test rooms• Test administration procedures• Correct use of accommodations• Use of pre-ID labels and hand bubbling

TAD p10

82

Test Administrator and Test Proctor Trainings

• What to do if. . . ?– Student needs additional time– Student is caught cheating– Student is sick– There is a fire drill– Student has an injury that makes writing or

bubbling difficult

TAD p10

83

Causes for Student Receiving No Score

• #1 Cause…answer document never turned in even though student participated in testing

• For AIMS Writing student wrote essay on page 2 instead of starting on page 1

• For AIMS Writing wrote in a language other than English

• Used Ink…will not scan• Answered only a few items or bubbled in all

A’s or some other pattern

84

Call or email Cindy Hurley with ANY questions or concerns…225-5418. My ‘AIM’ is to help you make testing run as smoothly as possible!!