2016 annual plan - final
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“A Just, Safe and Secure Society for All”
CONTENTSPerformance Agreement___________________________________________________2
Schedule to the Performance Agreement__________________________________4
Introduction_______________________________________________________________7
Program Management____________________________________________________10
Budget Appropriation____________________________________________________20
Schedule for Performance Review and Reporting_________________________21
Statutory Annual Reports_________________________________________________21
Key Result Area 1: Legal Policy and Governance____________________________________________________23
LEGAL POLICY AND GOVERNANCE___________________________________________________23
Key Result Area 2: State Legal Services___________________________________________________________34
OFFICE OF THE STATE SOLICITOR___________________________________________________34
OFFICE OF THE SOLICITOR GENERAL________________________________________________36
Key Result Area 3: Justice Administration Services__________________________________________________38
VILLAGE COURTS & LAND MEDIATION SECRETARIAT_______________________________38
COMMUNITY BASED CORRECTIONS – Probation______________________________________43
COMMUNITY BASED CORRECTIONS – Juvenile Justice________________________________49
COMMUNITY BASED CORRECTIONS – Parole_________________________________________53
Key Result Area 4: Public Curator and Official Trustee Services_________________________________________67
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Key Result Area 5: Land Tribunal Services_________________________________________________________73
LAND TITLES COMMISSION___________________________________________________________73
NATIONAL LANDS COMMISSION_____________________________________________________76
Key Result Area 6: Corporate Management and Sector Coordination____________________________________78
POLICY, PLANNING AND MONITORING_______________________________________________79
FINANCIAL MANAGEMENT___________________________________________________________81
INFORMATION MANAGEMENT_______________________________________________________85
INTERNAL AUDIT______________________________________________________________________93
LAW & JUSTICE SECTOR SECRETARIAT______________________________________________96
Performance Agreement
MADE BETWEEN
HON. ANO PALA, LLB, CMG, MP
MINISTER FOR JUSTICE AND ATTORNEY GENERAL
AND
DR. LAWRENCE KALINOE, OBE
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SECRETARY
DEPARTMENT OF JUSTICE AND ATTORNEY GENERAL
JANUARY 2016
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1. THIS PERFORMANCE AGREEMENT is signed between the Minister (as the First Part) and the Secretary (as the Second Part).
2. The Parties to the AGREEMENT have AGREED that the Secretary has committed the Department of Justice and Attorney General to fully implement the following key priority activities between 2015 – 2017 consistent with the Alotau Accord and the Prime Minister’s State of the Nation Address that encapsulated the following key thematic priorities of the O’Neill-Dion Government:
i. Legislative Reform Program;ii. Enhancing State Legal Services;iii. Enhancing Delivery of Justice Administration Services; andiv. Infrastructure Upgrading and Organizational Development.
3. The Secretary commits to report quarterly to the Government on the implementation and performance of the various projects under the four (4) thematic priority areas.
4. The details to these four (4) thematic priority areas and the specific projects falling under these thematic areas are set out in the “Schedule to the Performance Agreement”.
5. The performance of the Secretary shall be assessed against the implementation of these key priorities and he shall be held accountable for their achievement or failure.
6. This PERFORMANCE AGREEMENT shall be reviewed annually to reflect emerging priorities.
7. This PERFORMANCE AGREEMENT is made effective from the date of signing this AGREEMENT and shall remain effective for the duration of the AGREEMENT.
SIGNED by the Minister, for and on behalf of the INDEPENDENT STATE OF PAPUA NEW GUINEA
_________________________HON. ANO PALA, LLB, CMG, MP Date: __________________Minister for Justice and Attorney General
SIGNED by the Secretary, for and on behalf of the Department of Justice and Attorney General
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DR. LAWRENCE KALINOE, OBE Date: __________________SecretaryDepartment of Justice and Attorney General
Schedule to the Performance AgreementThe table below captures the specific projects and activities that now commit the Secretary and the Department to deliver by the end of the year. Further the details required for each of these key activities are in the detailed branch work plans. The deputy secretaries assist the Secretary in providing oversight and coordination through their respective program management plans.
PERFORMANCE INDICATORS
PERFORMANCE TARGETS
PERFORMANCE ASSESSMENT
Thematic Priority 1: Legislative Reform ProgramFive (5x) Anti MoneyLaundering and Counter-Financing Terrorism ( AML/CFT) laws enacted in July 2015
Implementation of the laws and remove PNG on the World Bank FATF/APG Grey List.
Follow-up on Certification and Gazettal and ensure implementation schedules are met.
Organic Law on Independent Commission Against Corruption (ICAC)
Draft Law tabled in Parliament.To work with Office of the Chief Secretary to ensure completion.
Attends to necessary Parliamentary processes and ensure its passage.
Whistleblower Legislation Work on this matter depends on the progress of the ICAC project.
Whistleblower Provisions in the ICAC will form the basis for similar protections in relation to reporting to other similar institutions.
Establishment of a National Int’l Humanitarian Law Committee to co-ordinate and oversee ratification of necessary IHL treaties & conventions
Establishment of Committee by June 2016 through an NEC Decision to enable work with ICRC and PNG Red Cross as well as other agencies.
Ratification of the IHL Treaties and Optional Protocols e.g. ratification of the Additional Protocols to the Geneva Convention and the Rome Statute (ICC).
Family Protection Regulation
Implementation /Commencement
Develop training package in conjunction with relevant stakeholders, JSS4D, FSVAC and Implementation activities to commence in 2016.
Summary Offence Amendments
NEC submission drafted and awaiting the issuance of CoN by State
Enactment of Law
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PERFORMANCE INDICATORS
PERFORMANCE TARGETS
PERFORMANCE ASSESSMENT
Solicitor.Facilitate Restructure of the Higher Judiciary
All constitutional amendments now before Parliament pending 2nd
and 3rd reading.
Lobby MPs to ensure passage of these laws.
Implementation Plan for the OLPLLG Review Report
Working with CLRC
Revamp and bring National Narcotics Bureau into Sector coordination
Effective operations of the NNB
Attendance at NCM and LJSWG meetings
Thematic Priority 2: Enhancing State Legal ServicesEstablishment of Oceans Office pursuant to NEC Decision 220/2015 - Implementation of Maritime Delimitation Project.
Maritime Zones Act passed and now Regulations are being developed.
Issue on internal waters is also being progressed with pilot project in Autonomous Region of Bougainville.
Ensure/Facilitate smooth implementation program
Set-up Interim Office within the Office of the State Solicitor for legal positions only using available positions.
Publication of Attorney General’s Opinions
Manuscript available for publication by July 2016
Consistency and timely dispatch of advice/opinions based on established legal positions.
Strengthen State Litigation Services
1.Functioning Brief-Outs Committee
2.Functioning Cost Recovery Unit
Thematic Priority 3: Enhancing Delivery of Justice Administration ServicesMerger of Land Titles Commission (LTC) and National Lands Commission (NLC).
Amend and enact appropriate legislation to effect the merger.
Ensure enactment of laws.
Expedite the completion of the National Youth PolicyMonitor the operations of the Village Courts through the CJCs in partnership with DDAs
NEC endorsement of CJC Policy
Partnerships with respective DDAs in CJC roll-out
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PERFORMANCE INDICATORS
PERFORMANCE TARGETS
PERFORMANCE ASSESSMENT
Complete the work on allowances for land mediators and peace mediators
Implementing NEC Decision 160/2014 re land mediators ‘ allowances
Crime Prevention and Restorative Justice Coordination.
Increased level of engagement/partnerships with organizations involved in crime prevention activities – both government and non-government
An increase in crime prevention initiatives reported in 2016
Juvenile Justice Regulation
Consultations conducted in conjunction with the JJ Services and consultant on the Drafting Instructions and National Policy.
Provide final comments to OFLC for issuance of COC.
Finalize Drafting Instructions for the Regulation.
Promulgation.Parole Act Amendments Drafting Instructions
completed and now to obtain CoN from State Solicitor and then for NEC endorsement.
Enactment.
Public Curator Act Amendment
Finalizing comments for re-submission to State Solicitor for CoN
Enactment.
Thematic Priority 4: Infrastructure Upgrading & Organization DevelopmentKerema Staff residence Allotment fenced and
building materials delivered on site.
Source funding for construction and completion in early 2016.
Manus Office and Staff residence
Contract awarded. Construction to commence and complete in 2016.
Community Justice Centre – Pangia sub-District
Site works completed MOU to be signed with District Administration to guide delivery of the project.Construction to commence and complete in 2016.
Wewak DJAG Staff residence
Land cleared awaiting fencing
Construction in 2016
Alotau DJAG Office Land secured in 2015 Construction in 2016Kavieng DJAG Office Land secured in 2015 Construction to commence
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PERFORMANCE INDICATORS
PERFORMANCE TARGETS
PERFORMANCE ASSESSMENT
in 2016Vanimo DJAG Office Land secured in 2015 Construction to commence
in 2016Compilation of DJAG Staff Handbook
For staff induction and general awareness on human resource management policies
Effective Human Resources Management
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IntroductionThis is the third Annual Plan that emanates from the Corporate Plan 2014 – 2017and sets out the activities to deliver our core functional roles, duties and responsibilities to the government and services to the people of Papua New Guinea. Most importantly, it sets out the specific outputs that are expected through the performance of our duties, roles and responsibilities. It maintains the strategic direction in aligning and linking into the whole of government development agenda as captured in national development plans such as the MTDP II 2016 - 2017.
This Annual Plan will continue to provide the focus and guidance thus building and sustaining the output driven culture within the rank and file.
This Annual Plan is given greater impetus with the program management plans that immediately follow the schedule to the performance agreement above. These program management plans are the work plans of the deputy secretaries and they foreshadow the detailed branch work plans. This is a strategy to ensure efficiency, and pursuit of tasks and activities to actual completion and/or accomplishment.
Legislative Reform Program
Five laws relating to Anti-Money Laundering and Counter-Financing Terrorism (AML/CFT) were passed by parliament in 2015. The focus in 2016 will be to ensure the implementation of these laws so that PNG conforms to the requirements of the Financial Action Task Force and the Asia-Pacific Group on money-laundering and is removed from the grey list.
The anti-corruption agenda continues with the follow through relating to Independent Commission Against Corruption (ICAC) and the Whistleblower legislation. Also continuing in 2016 is the facilitation and support for the higher judiciary restructure.
A key priority that needs to be realised is the NEC decision endorsing the establishment of a National Committee on International Humanitarian Law to pave the way for the ratification of the additional protocols to the Geneva Convention and the Rome Statute (ICC). This will also enable a coordinated engagement with the ICRC and the PNG Red Cross with the work they do in the country.
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We will also bring in legislation to reform the land dispute settlement tribunals which are under our jurisdiction. We will attend to further reforms regarding village courts’ administrative arrangements, and a minor review of the Parole Act.
State Legal Services Management Plan
As per the Maritime Zones Act 2015 and the consequent NEC Decision 220/2015, the Office of the State Solicitor will as an interim measure, establish an Oceans Affairs Unit with some identified legal positions.
Also included as priority are the publication of the Attorney General’s Opinions as well as a database that will capture these opinions together with Treaties and Contracts/Agreements that the State enters into.
The Office of the Solicitor General has compiled a comprehensive Business Plan that guides its operations and development over the next 2 – 3 years. Priorities captured in its Detailed Work Plan included here are building on its successes in managing court cases and its relationship with courts, pressing on with reducing state liability, and improving its position in the area of cost recovery and taxation.
Justice Administration Management Plan
The department through justice administration services is gradually impacting the law and order situation in the country through delivery of justice services to the people. The justice services are enhanced through increasing the Village Court Areas and the Village Court Officials and also putting these officials on fortnightly allowances but paid monthly. The NEC also approved the Land Mediators Allowances and Functional Grants which are due to be paid this year whilst justice services are rendered right through the communities through the CJSC program to prevent crime in society. It fulfils our obligation and commitment in creating a conducive environment for our citizens and visitors alike to live their lives in a just, safe and secure society.
The challenge for us now in 2016 is to continue to deliver on our statutory functions and further build on the achievements and progress made so far, thus striving to build a just, safe and secure society. Our Justice Administration Management Plan sets the clear roadmap for us to deliver our Justice Programs consistent with our Corporate Plan2014 - 2017.
Infrastructure & Organisation Development Management Plan
The department has embarked on infrastructure development in the last couple of years and will continue to invest more as per the service level agreement and is planning to do more this year. The completion and opening of the two provincial
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offices in Madang and Wewak last year are significant developments towards expanding legal and justice services into the provinces. More of similar projects are scheduled for implementation this year and the years to come.
To consolidate and build on the gains made in 2015, the department has increased manpower through a massive recruitment process and provided opportunities for training and professional development, to ensure that our utilities, ICT infrastructure and accessories are facilitating the effective discharge of outputs in the management plans of the above three programs.
We also have an effective performance monitoring system whereby the progress of this Annual Plan is being reviewed every quarter. We continue to strive to produce quality outputs on a timely manner.
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Program ManagementProgram 1& 2 : Legislative Reform &Enhancing State Legal Services
Program Manager : Ms. Roselyn Gwaiboa/a/Deputy Secretary, Legal Policy & State Legal Services
LEGISLATIVE REFORM &ENHANCING STATE LEGAL SERVICES MANAGEMENT PLANActivity Action Officer
(s)Time
FrameOperational Capability
Authority Output & Public Value
Strengthening of State Legal Services & Policy Governance Branch
Secretary/ a/Deputy Secretary(L&P) / State Solicitor/ Solicitor General/a/Director (LPG) / Deputy Secretary (CS) / ExM HR / a/ExM Finance
Feb – Dec Recurrent1& Development2 Budget
Attorney General Act 1989& Corporate Plan 2014 – 2017
Improved services to the State, its agencies & personnel
Effective service delivery to the State & its agencies
Establishment of an Integrated Information Management System
Secretary / a/Deputy Secretary (L&P) /Deputy Secretary (CS) /D/State Solicitor (Commercial)/ D/State Solicitor General (Litigation) / ExM IMB
Jan – Dec Development Budget (PALJP-TP)
Corporate Plan 2014 – 2017
A developed Design Specifications for an IMS
Efficient legal service delivery to the State & its agencies
Facilitate Human Rights Commission Establishment
Secretary / a/Deputy Secretary (L&P) / Deputy
Jan – Dec Recurrent & Development Budget
NEC Decision No. 62/2012 & Corporate Plan
To improve access for services on human rights
To provide efficient & just 1 For personnel emoluments, training, recruitment & logistics in attending to court hearings or quasi – judicial hearings/meetings/forums (domestic & international)2 For involvement in certain projects, training activities & logistics relating to such projects &training12 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
State Solicitor (ILD) & relevant officers
2014 – 2017 results
Brief Out & Assessment of Legal Fees Guideline
Secretary / a/Deputy Secretary (L&P) / State Solicitor / Solicitor General & relevant officers
Jan – Jun Recurrent Budget
Attorney General Act 1989, White Paper on Law & Justice 2007, Corporate Plan 2014 – 2017, 2016 Budget Non – financial Instructions
Management & monitoring of public funds used,
Safeguard the State from exorbitant legal fees charged.
Improve Cost Recovery & Taxation of litigation matters involving the State
Secretary / a/Deputy Secretary (L&P) / Solicitor General
Jan – Dec Recurrent & Development Budget
Attorney General Act 1989& Corporate Plan 2014 – 2017
Improve recovering of costs and taxable costs for the State
Facilitating Judiciary Restructure
Secretary / a/Deputy Secretary (L&P) / State Solicitor / a/Director (LPG) & relevant officers
Jan – Dec Recurrent & Development Budget
NEC Decision No. 118/2014, No. 258/2014 and Corporate Plan 2014 – 2017
To improve access to court services,
To provide efficient justice services,
To reduce backlog of court cases
Development of legal & trade policy for APEC 2018
Secretary / a/Deputy Secretary (L&P) / State Solicitor / a/Director (LPG) & relevant officers
Jan – Dec Recurrent & Development Budget
NEC Decision No. 266/2013, Financial Action Task Force Standards, United Nations Convention on Anti-Corruption and World Intellectual Property Standards,
Providing leadership in anti-corruption, counter – terrorism & intellectual property through consultative & technical interaction with partner economies in light of hosting APEC 2018
Facilitate establishment of the Independent Commission Against
Secretary / a/Deputy Secretary (L&P) / State Solicitor /
Jan – Dec Recurrent &Development Budget
PNG Constitution (Basic Rights),United Nations
To reduce corruption To encourage and protect
whistleblowers To improve transparency
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Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
Corruption a/Director (LPG) & relevant officers
Covenants & Conventions, NEC Decision No.62/2012& Corporate Plan 2014 – 2017
&accountability
Review of legislation under portfolio of Minister for Justice
Secretary / a/Deputy Secretary (L&P) / a/Director (LPG)
Jan – Dec Recurrent & Development Budget
Corporate Plan 2014 – 2017
To update relevant priority legislations to achieve Government objective
Facilitate establishment of the Sovereign Wealth Fund
Secretary / a/Deputy Secretary (L&P) / Deputy State Solicitor (ILD) & relevant officers
Jan – Dec Development Budget
NEC Decision No. 69/2011 & No.259/2014 & Corporate Plan 2014 – 2017
Enhance wealth creationImprove accountability
Judicial & Legal Services Commission Secretariat services
Secretary / a/Deputy Secretary (L&P)
Jan – Dec Recurrent Budget
PNG Constitution, Organic Law on Judicial & Legal Services Commission, White Paper on Law & Justice 2007, & Corporate Plan 2014 – 2017
Strengthen justice services to the public
Implementation of Maritime Delimitation Project
Secretary / a/Deputy Secretary (L&P) / Deputy State Solicitor (ILD) & relevant officers
Jan – Dec Recurrent / Development Budget
United Nations Convention on Law of the Sea, NEC Decision No. 124/1996 & No. 247/2014
To affirm State’s sovereign boundaries
To enhance wealth creation
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Program 3 : Enhancing Delivery of Justice Administration Services
Program Manager : Mr. Nichodemus MosoroDeputy Secretary, Justice Administration Services
JUSTICE ADMINISTRATION MANAGEMENT PLANActivity Action Officer(s) Time
FrameAuthority Operational
CapabilityPublic Value/Outcome
Provide or Facilitate Legal Assistance to Probation, Parole, Juvenile Justice, Village Courts & Land Mediation, Public Curator &Land Tribunal on legislation and other related legal processes
N.Mosoro January to December
Secretary’s Performance Agreement
Legal CapabilityLegal Policy & GovernanceOffice of the State Solicitor
Effective application of legislation and compliance to legal processes
Establish Crime Survey and Community Safety Database
N.Mosoro February Secretary’s Performance Agreement
Crime Prevention & Restorative Justice Branch
Better planning and prioritizing of Crime Prevention Initiatives & advice to the Law & Justice Sector and Government for improved policy and planning on community safety
Establish M & E framework for MOUs & Department contributions to Community Safety
N.Mosoro March Secretary’s Performance Agreement
Crime Prevention & Restorative Justice Branch
Knowing the effect of MOUs and DJAG contributions toward crime rates and community safety for Crime Survey and Community Safety Database
Liaise with DPLLGA & Provincial Administrations on
N.Mosoro January to March
Secretary’s Performance Agreement
Village Courts & Land Mediation Secretariat
Enable the VCLMS to coordinate with Provincial Administrations and better
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Activity Action Officer(s) Time Frame
Authority Operational Capability
Public Value/Outcome
Village Courts and Land Mediation administrative structures for effective monitoring, supervision and payment of allowances
Village Courts Act
PLSSMAmonitor, supervise and report on Village Courts and Land Mediation responsibilities.
1.Review the consultancy report on LTC/NLC merger2. Liaise with Secretary to provide drafting instructions and policy documents
N.Mosoro January to March
Secretary’s Performance Agreement
Legal Policy & Governance Branch
Better organization, improved administrative structure enabling focus on client interest and quality of service
Conduct Justice Administration Branch Heads Meeting
N.Mosoro Quarterly Deputy Secretary (JA) Job Description
Recurrent BudgetExecutive Management Branch
Review of Work Plan & addressing Performance Concerns as a Division
Improve Law & Justice Sector Coordination with JA Branches Work Plans through liaison with Police, Correctional Services, Magisterial Services etc…
N.Mosoro February Meeting with Deputies from Law & Justice Sector
Jan - Dec
Law & Justice Sector Strategic FrameworkSecretary’s Performance Agreement
Secretary for Justice
Law & Justice Sector Secretariat
Better Justice Administration Services through Better Sector Coordination
Identifying &Managing Risks for Justice Administration Branches
N.Mosoro January to December/Quarterly to Secretary or as and when required or instructed
Corporate Plan 2017Secretary’s Performance Agreement
Secretary for JusticeRecurrent BudgetPolicy Planning & Monitoring BranchHuman Resources Management Branch
Identifying and Dealing with Issues with Minimum Disruption to Work Flow
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Activity Action Officer(s) Time Frame
Authority Operational Capability
Public Value/Outcome
Review 2016 Annual Reports
N.Mosoro December Corporate Plan 2017Secretary’s Performance Agreement
Recurrent BudgetJustice Administration Branch concernedPolicy Planning & Monitoring Branch
Timely & Quality Annual Reports commencing 2016
2017 Justice Administration Work Plans
N.Mosoro December Corporate Plan 2017Secretary’s Performance Agreement
Recurrent BudgetJustice Administration Branch concerned
Work Plan to guide and appraise 2017 work
Autonomous Region of Bougainville Department of Justice & Attorney-General MOU on Juvenile Justice implementation & other assistance
N.Mosoro & Crime Prevention & Restorative Justice Branch, Director Juvenile Justice
January opening of the Mabiri Juvenile Rehabilitation Centre
March MOU on work attachment for ABG lawyers/justice officers
Secretary for JusticeBougainville Peace AgreementJoint Supervisory Body
Recurrent BudgetJSS4DOffice of State SolicitorOffice of Solicitor-GeneralLegal Policy & GovernanceAutonomous Bougainville Government
Contributing to a just, safe and secure Autonomous Region of Bougainville.
Liaise with stakeholders (i.e. government, non-government & donor agencies) to facilitate justice administration capacity building. For example, National & Supreme Court Criminal Tracking System to include CBC, Donor funding or technical
N.Mosoro January to December
Corporate Plan 2017Law & Justice Sector Strategic FrameworkMOU between Sector Heads and Chief Justice
Recurrent BudgetCrime Prevention & Restorative Justice BranchLaw & Justice Sector Secretariat
Outsourcing Supplementary Assistance or Partnerships for Justice Administration Capacity Building
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Activity Action Officer(s) Time Frame
Authority Operational Capability
Public Value/Outcome
assistance…Para-legal Capacity Building for Court Officers in CBC, Village Courts e.g. PACLII,
N.Mosoro April Secretary for JusticeCBC & Village Courts statutes, Work Plans
Recurrent BudgetJA Branches concerned
Improved Officer Capability & Quality of Service
DWU Diploma in Justice Administration Lectures
N.Mosoro 2nd QTR MOU Devine Word University Diploma in Justice Administration
Recurrent BudgetCrime Prevention & Restorative Justice Branch
Improved Officer Capability & Quality of Service
Membership to Civil Society Groups or NGO initiatives on crime prevention and social order e.g. Peace Foundation Melanesia, Scouts Association
N.Mosoro March to December /Quarterly Reports
Secretary for Justice
Recurrent BudgetCrime Prevention & Restorative Justice Branch
Improved Coordination of government and non-government initiatives on crime preventionand restorative justice
Facilitate Community Justice Service Centre establishments i.e. NEC Submission, drafting MOUs, Meetings/Awareness’s with Provincial Administrations/District Development Authority
N.Mosoro January to December
Secretary for JusticeMOU with Provincial Administrations & District Development Authorities
Recurrent BudgetDSIP, GrantsCrime Prevention & Restorative Justice Branch
1.Improved Access to Justice Services in Districts & Local-level Government areas2. Improved Monitoring, Supervision & Reporting to government for planning & budgetary purposes3. Improved and Strengthened Partnerships with the Community and Civil Society
Revitalize the National Juvenile Justice Committee under the Juvenile Justice Act 2014
N.Mosoro March Juvenile Justice Act 2014
Juvenile Justice Directorate
National Juvenile Justice Committee
Better Coordination, Supervision and Implementation of Juvenile Justice Services throughout the country
1.Finalise Public N.Mosoro January to Secretary for Public Curator & Better legislative capability 18 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer(s) Time Frame
Authority Operational Capability
Public Value/Outcome
Curator Law Reform;2. Strengthen the Public Curator Senior Management Team
March Justice Official Trustee and stronger leadership
Establish National Juvenile Justice Policy
N.Mosoro & Juvenile Justice Directorate
June Juvenile Justice Act 2014
Juvenile Justice Directorate & Other relevant stakeholders
Improved stakeholder coordination, assistance and participation toward Juvenile Justice
LEGISLATIVE REVIEWAsia Pacific Group on Money Laundering Primary Contact Point for Papua New Guinea
N.Mosoro January to December
Secretary for Justice/Asia Pacific Group on Money Laundering Membership
Legal Policy & Governance Branch
Coordination of Anti-Money Laundering & Counter Financing of Terrorism policies and programsin Papua New Guinea
Review & Finalise Juvenile Justice Regulations and prepare policy documents for NEC
N.Mosoro March Secretary’s Performance Agreement
Legal Policy & Governance BranchJuvenile Justice ServicesUNICEF
Effective application of the Juvenile Justice Act 2014
Review &Finalise Parole Act and facilitate policy documents
N.Mosoro April to June
Secretary’s Performance Agreement
Legal Policy & Governance Branch
Clear parole service processes and strengthening the parole service
Review related legislation on Justice Administration (e.g. Family Protection Act, Lukautim Pikinini Act etc…) for improved systemic or practical awareness and application
N.Mosoro January to December
Secretary’s Performance Agreement
Legal Capability An initiative for better practical application of legislative functions
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Program Manager : Mr. Benjamin Metio, MBEDeputy Secretary, Corporate Services
CORPORATE AFFAIRS MANAGEMENT PLANActivity Action Officer (s) Time
FrameOperational Capability
Authority Output & Public Value
Coordination Support to LJSS re PALJP Transitional Program
SecretaryBenjamin MetioRobert TarubeSam GenoSector Agencies
January to December 2015
Recurrent Budget
LJSS, Sector Agencies & DNPM
PALJP Transitional Program
Secretary for JusticeSMTNCM & LJSWGLJSSCorporate Plan 2014 - 2017
Support to LJSS to coordinate implementation of Sector Budget and Donor Grants.
Support to LJSS to coordinate implementation of Sector Programs
Leadership and support to LJSS to coordinate and implement Sector Budget as well as DJAG Budget
SecretaryBenjamin MetioRobert TarubeSam GenoSimon AgaviSector Agencies
Monthly and Quarterly basis
Recurrent Budget
LJSS, Sector Agencies & DNPM
PPM & FMB
Secretary for Justice
NCM & LJSWG
Corporate Plan
Provide support to LJSS to coordinate, prepare and present Sector wide budget to BSC.
Consultation and Roll out of Community Justice Centre Concept to selected Provinces and Districts
Benjamin MetioNichodemus MosoroZachary SitbanCJC Coordinator
Monthly and Quarterly basis
Recurrent Budget
District & LLG’s support GrantsDSIP
Secretary for JusticeSMTJustice AdminProvincial & District Admin.LLG’sCommunities & Civil Society
Consultations with Provincial & District Admin and LLG’s Communities , Civil society and other relevant stakeholders on roll-out of the CJC concept in various provinces around the country
DWU Diploma in Justice Administration Program
Dr. KalinoeMr. N MosoroMr. Metio
4X Semesters Training to
Recurrent Budget
SecretarySMTDWU Council and
Coordinate with DWU Flexible Learning Department to facilitate
20 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer (s) Time Frame
Operational Capability
Authority Output & Public Value
Mr. SitbanSMT
commence in July 2015
Flexible Learning Diploma in Justice Administration Training Program
Continued Institutional & Capacity Support to Public Curators Office
Dr. KalinoeN. MosoroB. MetioManager HRManager IT
Monthly and quarterly basis
Recurrent & Budget
Aus AID Assistance through PALJP & DFAT Transitional Program
Secretary for JusticeSMT
Coordinate and monitor the Infrastructure & Capital Works and Facilities Program
Dr. L KalinoeBenjamin MetioPeter GumanzN MosoroJ NgihS Agavi
Monthly and Quarterly basis
Capital Works Budget – Development Budget and support by Recurrent Budget.
Secretary for JusticeSMTPMICCorporate Plan
Improvements to existing Offices,Institutional Houses and Juvenile Facilities
Develop long term Human Resource Development Plan to provide for future HR capacity requirements for the department (Organizational Capacity Development)
B MetioPex BuaN MosoroR GwaiboHR Staff
Monthly Quarterly basis
Recurrent Budget
SecretarySMTDPM
Development and implementation of HR policies to guide and improve operations;
Strategic and Performance Management;
HR Development and training;
Organizational Development capacity
Recruitment & selectionOversee implementation of IFMS system to
Benjamin MetioSimon AgaviAll Branch Heads
January 2015
Recurrent Budget
Secretary for JusticeSMT
IFMS system is installed and effectively operating by January 2015
21 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer (s) Time Frame
Operational Capability
Authority Output & Public Value
replace the PGAS.(IFMS Roll Out and its implementation)
Finance Help Team IFMS BoardFinance Department
Government Program
Finance Branch effectively managing the system
IFMS system improves accounting and reporting processes and minimizes delays
Ensures all relevant Managers and staff are trained to use the system
Develop Internal Financial Procedures Manual
Benjamin MetioSimon Agavi
Commence in March after installation and use of the IFMS System
Recurrent Budget
Secretary for JusticePFMASMTIFMSFinance
Improve accountability and compliance requirements under the PFMA;
Improve operational efficiency in Finance Branch;
Minimizes Audit and accountability issues and weaknesses in the system;
Improve Financial reporting
ICT Roll Out Strategy to improve IT Services across the department
Benjamin MetioJohn NgihN MosoroR Gwaibo
Feb – Dec Recurrent Budget
Secretary for JusticeSMTPMIC
Better managed IT Infrastructure and network;
IT software and programs;
IT Inventory and equipments;
File BoundCoordinate with IT Branch to fast track on the file bound for EMB.Coordinate Training for EMB officers to
Benjamin MetioA HeaiJ NgihL SihrongN MosoroR Gwaibo
Feb - Dec Recurrent Budget
Secretary for JusticeSMTEMB3X Deputies
Effective File Management
22 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer (s) Time Frame
Operational Capability
Authority Output & Public Value
use the processCoordinate with IT Branch for installation and upgrade of DTS to all EMB computers
Benjamin MetioA HeaiL SihrongJ Ngih
Feb - Dec Recurrent Budget
Secretary for JusticeSMTEMB3X Deputies
EMB officers trained on new system and effective Data Tracking System (DTS)
23 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Budget AppropriationThe table below presents an overview of where and how resourcing is linked into the Key Result Areas identified under the Corporate Plan 2014 – 2017.
20165 Budget Paper Program/Activity Description
Appropriation
KRA in Corporate Plan 2014 - 2017
Main Program
Legal System Management and Representation
98,220.10
Admin & Improvement of Laws & the Legal System
45,413.50
State Solicitor 4,881.60 2Solicitor General 6,021.30 2Commercial Law 250.6 2 Activity in State
SolicitorPNG - Aust L&J Partnership 28,260.00 6 AUSAID ProgramInfrastructure and Capital Works Program 6,000.00 6Top Management & General Administration
27,166.60
Top Management 5,040.90 6Policy, Planning & Coordination 1,499.90 6Financial Management & Planning 3,943.70 6Human Resources Management 2,135.40 6Information Management Systems 2050.50 6Deceased Estates 2,710.90 4 Office of Public CuratorLegal Policy 1,239.60 1Legal Brief Outs 5,375.50 2 State Sol/Sol GenInternal Audit Services 156.20 6Properties and Security 1,785.40 6Practice Manager 228.60 2Law & Justice Sector Secretariat 1,000.0 6 Sector CoordinationCommunity Justice 25,640.00Justice Services & Stability for Development 25,640.00 6 AUSAID Program 2016 -
2019Main Program
Tribal and Community Dispute Settlement Services
60,870.90
Land Mediators’ Allowances (all provinces)
4,367.30 New Program in 2016
Community Justice (Justice Admin branches)
13,064.80
Community Based Corrections 4,774.50 3 Probation ServicesCommunity Courts 1,376.70 3 Village Courts
SecretariatLands Titles Commission 1,035.20 5National Lands Commission 834.40 5Land Mediation 434.80 3PNG LNG Support 1,928.90 3Parole Board Secretariat 654.30 3Juvenile Justice 1,099.30 3Restorative Justice(Crime Prevention and) 926.70 3Village Court Officials Allowances (all provinces)
43,438.80 New Program from 2015
Main Program
Miscellaneous Law and Order Services 335.30Ministerial Services 335.30Ministerial Support Services 335.30 6
24 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
GRAND TOTAL 159,426.30159,400.10 is the figure in the 2016 Budget Book
Schedule for Performance Review and Reporting
Date Activity
7 - 8 April 1st Quarter Review Workshop18 April 1st Quarter Review Report Submitted7 - 8 July 2nd Quarter Review Workshop18 July 2nd Quarter (6 Monthly) Report Submitted (with
Financials)6 - 7 October 3rd Quarter Review Workshop17 October 3rd Quarter Review Report Submitted17 - 18 December
4th Quarter Review Workshop
January 2017 2015 Annual Management Report CompletedAll Statutory Reports Completed
Statutory Annual ReportsThe performance review and reporting process provides the enabling environment as well as the information and support in the preparation of all the required reports for compliance purposes. The following is the list of reports:
Report Required Under1 Annual Management Report PSMA2 Annual Financial Report PFMA3 Annual Training Report PSMA4 Infrastructure & Capital Works Report DNPM Requirement5 Juvenile Justice Annual Report JJ Act6 Annual Report by the Parole Board Parole Act7 Annual Report by the Probation Service Probation Act8 Annual Report by the National Lands
CommissionNLR Act
9 Annual Report by the Land Titles Commission
LTC Act
10
Annual Report by the Public Curator Public Curators Act
11
Annual Report by the VCLMS Village Courts Act
12
Annual Report by the JLSC Organic Law on JLSC
25 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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26 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
The Detailed 20156
27 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Branch Work Plans
28 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Key Result Area 1: Legal Policy and GovernanceObjective: Provide effective and pro-active legal policy advice and legislative development services to the
Minister for Justice and other agencies, and governance support to the Secretary and Attorney General.
LEGAL POLICY AND GOVERNANCEActivity Action
Officer(s)Time
FrameOperational Capability
Authority Output & Public Value
Anti-Money Laundering & Counter-Financing Terrorism (AML/CFT)Legislative Reforms and Implementation:- Implementation
Plans developed by 1st Qtr
- Ongoing implementation and monitoring of progress against Project Implementation Plan items 1st - 4th Qtrs.
AML/CTF Team LegislationGazettal by 1st Qtr 2016
Recurrent Budget
Implementing Partners:BPNGCustomsOPPRPNGCPM & NEC
NEC Decision to implement FATF Obligations
Corporate Plan 2014 - 2017
Commencement and implementation of Laws to improve the PNG AML/CFT regime.
Achievement of milestones in Legislative Project Implementation Plans.
AML/CTF Coordination:- NCC meetings
quarterly- Ongoing monitoring
and assistance to other agencies with implementation of the PNG AML/CTF Strategy
- Ongoing provision of specialized legal counsel, advice and assistance to BPNG Financial Analysis and Supervision Unit
AML/CTF Team Recurrent Budget
Implementing partner:BPNG
NEC Decision to implement FATF obligations
1 x Revised Strategic Implementation Plan4 x NCC meetingsNumber of agencies LPG assisted (until de-listing )1 x FATF/APG Visit3x RRG Reports1x FATF/APG Visit1x APG Reports (Annual and Status Reports)3x RRG mtgs attended1x APG mtg attended
To improve PNG AML/CFT regime.
29 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
- Revision of the AML/CTF Strategic Implementation Plan 2nd Qtr
International Engagement:- Attend, coordinate
and represent PNG in RRG reporting and meetings ( 1st Qtr, 2nd Qtr, 3rd Qtr, 4th Qtr)
- Attend, coordinate and represent PNG progress in APG reporting and meetings(3rd Qtr, reporting ongoing
- FATF/APG Onsite Visit – 1st Qtr
- Coordinating PNG Strategy and whole of Govt representation at the Annual APG Meeting, 3rd Qtr
Review of Lawyers Act:- Review draft
amendments recommended by Law Society,
- Stakeholder consultations,
- Prepare DIs,- Issuance of CON by
OSS,
AML/CTF Team1st Qtr
2nd Qtr
3rd Qtr3rd Qtr4th Qtr
Recurrent Budget
Minister of Justice NEC endorsement of Drafting Instructions and CON
Improved framework for regulation of the legal profession
30 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
- NEC endorsement of DIs.
Forensic Evidence Project:- Obtain endorsement
from Secretary to work on project,
- Complete gap analysis on requirements of forensic evidence,
- Develop policy paper on forensic evidence,
- Consult with relevant stakeholders on possible legislative reform.
AML/CTF Team1st Qtr
3rd Qtr
4th Qtr
4th Qtr
Recurrent Budget
Ministerial Portfolio responsibility
To strengthen regulatory framework for the collection and use of modern forensic evidence
Community Justice* ICAC (subject to instructions from Secretary):- Parliamentary
Committee report by 1st Qtr
- Passage through Parliament 2nd Qtr
- Draft consequential amendments in consultation with relevant agencies Qtrs 1-2
- NEC approval and OFLC settling of consequential
Community Justice Team
Recurrent Budget
NEC DecisionNat. Anti-Corruption Strtgy
Corporate Plan 2014-2017
1x OL1x Conseq. Amnt
To address corruption.
31 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
amendments Q3- Tabling in
Parliament of consequential amendments Qtr 4
Summary Offences Act Amendments:- Issuance of CoN and
NEC endorsement,- OFLC CoC and NEC
approval for tabling in Parlt,
- Introduction in Parlt,- Certification by
Speaker,- Gazettal process.
Community Justice Team
1st Qtr
2nd Qtr
3rd Qtr3rd Qtr4th Qtr
Recurrent Budget
Secretary
NEC Decision
Corporate Plan 2014-2017
Commencement of Summary Offences Act Amounts
Contribute to reducing community level crime.
Trafficking in Persons and People Smuggling:- NEC endorsement
on the NAP and SOP,- NEC endorsement of
the NHTC,- Conduct SOP
trainings,- Develop and
disseminate VoT tools, and
- NHTC Qtrly meetings
Community Justice Team
1st Qtr
1st Qtr
2nd Qtr
3rd Qtr
US State Dept G/TIP OfficeIOM
Secretary
Criminal Code (Amendment) Act 2014
NEC Decision
Corporate Plan 2014 - 2017
Implementation of NAP and SOP.
Trainings on SOP conducted.
Workshop on NAP conducted.
To prevent human trafficking and people smuggling.
Village Court Act Amendments:- NEC endorsement
of DIs for amounts,- OFLC issue COC,- NEC endorse draft
amnt Bill for tabling
Community Justice Team
1st Qtr2nd Qtr2nd Qtr2nd Qtr
Recurrent Budget
Secretary
Village Courts Secretariat
Corporate Plan 2014-2017
Commencement of Village Courts Amendment Act.
To improve village courts services to the public.
32 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
in parlt,- Tabling of amnt Bill,- Certification by
Speaker,- Gazettal.
Provide ongoing support to Village Courts Secretariat
3rd Qtr4th Qtr4th Qtr
Juvenile Justice Regulations:- DIs to be finalised by
1st Qtr- Issuance of CON, 2nd
Qtr- NEC endorsement
by 2ndQtr- OFLC issuance of
COC, 3rdQtr- NEC endorsement of
Regs, 4th Qtr- Head of State
endorsement of Regs, 4thQtr
Provide ongoing support to JJ Branch as required
Community Justice Team
Recurrent BudgetUNICEF
Secretary Commencement of Regulations.
Strengthen juvenile justice services.
Power of Mercy Committee:Convene regular meetings to clear existing ACOPOM applications
Develop/update
Community Justice Team
Recurrent Budget
NEC DecisionOL on ACOPOM
Constitution
Corporate Plan 2014-2017
Existing ACOPOM applications disposed of
Guidelines for applications for pardon developed
Support high quality decision-making regarding
33 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
guidelines for applications for pardon, 3rd Qtr
applications for the exercise of the power of mercy.
Parole Act amts:- Review draft Bill and
finalise with Parole Board, 1st Qtr
- OSS issue CON, 2nd Qtr
- NEC endorsement, 2nd Qtr
- OFLC issue COC, 3rd Qtr
- NEC endorsement for tabling, 3rd Qtr
- Passage by Parlt, 3rd Qtr
- Certification by Speaker, 4th Qtr
- Gazettal, 4th Qtr
Provide ongoing support to Parole Services as required
Community Justice Team
Recurrent Budget
SecretaryParole Board
Corporate Plan 2014-2017
Commencement of the Parole Amendment Act.
More efficient administration of parole services.
PILON Matters:- Draft Country
Report,- Prepare PNG
delegation for PILON meeting,
- Participate in Working Groups.
Community Justice Team 4th Qtr
4th Qtr
Ongoing
Recurrent BudgetPILON
Secretary
Vision 2050 under international relations
PNG Country Report
Strengthening Pacific Regional Legal Cooperation
Family Protection/Sorcery MattersFamily Protection Act :REGULATIONS- Drafting by OFLC,
Combating Family and Sexual Violence Team
Recurrent budget JSS4D
SecretaryNEC Decision
Commencement of Regulations.
34 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
NEC approval and commencement Qtr 1
IMPLEMENTATION- Develop practice
direction with MS – 1st Qtr
- Develop standard user guide – 2nd Qtr
- Develop tailored user guides – 3rd Qtr
- Training and awareness roll out 4th Qtr (dependent on funding)
Implementing Partners:MSFSVACVillage Courts Secretariat
Family Protection Act 2014
Corporate Plan 2014-2017
Practice Direction
User guides
Training and awareness conducted.
Address Family and Sexual Violence
National Action Plan Against Sorcery and Witchcraft related Violence :- Commencement of
implementation of National Action Plan \
- Convene regular meetings of Committee Against Sorcery Related Violence
- Progress implementation of Strategic Pillar no.3 of the SNAP – legal and protection (1st - 4th Qtr)
Combating Family and Sexual Violence Team
1st Qtr
1st – 4th Qtr
1st – 4th Qtr
Recurrent Budget
Possible additional funds in the 2016 national budget
NEC Decision to implement the National Action Plan
Secretary
Criminal Code (Amendment) Act 2013
Corporate Plan 2014-2017
Implementation of National Action Plan
Reduce sorcery related violence.
Transnational Legal IssuesJudicial Proceedings Transnational Inform Recurrent Secretary Commencement of the Act.35 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
(Interest on Debts and Damages) Act – interest rates amendments:
Legal Issues Team Courts to amend National Court Rules in light of amendments, by 1st Qtr
Budget Solicitor General’s Office
Corporate Plan 2014-2017
NEC Decision
Reduce State debts.
Amendments to Oaths, Affirmations and Statutory Declarations Act:- Media Release on
the amendments, and
- Review CFO Checklist to capture amendments.
Transnational Legal Issues Team
1st Qtr
1st Qtr
Recurrent Budget
NEC DecisionSecretaryCorporate Plan 2014-2017
Commencement of Oaths, Affirmations and Statutory Declarations Amendment Act.
To maintain integrity of Statutory Declarations system.
Public Curator Act amendment:- OFLC issuance of
COC,- NEC endorsement
for introduction in Parlt,
- Introduction in Parlt,- Certification by
Speaker,- Gazettal.
Transnational Legal Issues Team
2nd Qtr2nd Qtr2nd Qtr3rd Qtr4th Qtr4th Qtr
Recurrent Budget
SecretaryPublic Curator’s Office
Corporate Plan 2014-2017
Commencement of the Public Curator Amendment Act
To improve administration of deceased estates.
Central Authority implementation:MUTUAL ASSISTANCE- Publish mutual
assistance checklist on LPG Central Authority website,
Transnational Legal Issues Team
1st Qtr
1st Qtr
Recurrent Budget
NEC Decision on Central Authority
Central Authority Handbook Developed
Central Authority Website created
To strengthen international crime cooperation.
36 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
EXTRADITION- Complete external
extradition checklists
- Send external extradition checklists to agencies for comments,
- Publish external extradition checklists for central authority website,
- Compile all external and internal checklists for extradition and MLA into the Central Authority Handbook.
1st Qtr
1st Qtr
1st Qtr
Central Authority Criminal case work: MUTUAL ASSISTANCE- Provide ongoing
casework assistance as required,
- Submit timely MARs and continue to establish cooperation between relevant agencies and central authorities for other countries.
EXTRADITIONProvide timely advice on extradition and facilitate extradition
Transnational Legal Issues Team
Ongoing Recurrent Budget
NEC Decision Timely processing of requests for extradition and mutual assistance.
Timely processing of extradition requests
To strengthen international crime cooperation and effective prosecution of transnational crimes.
37 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
requests as required requests.Central Authority Civil case work:MAINTENANCEComplete outstanding maintenance cases.
OTHER- Develop guidance
material for registration of overseas maintenance and custody orders,
- Send to relevant agencies for comments,
- Finalise and upload on DJAG website.
Transnational Legal Issues Team
1st Qtr
2nd Qtr
2nd Qtr
3rd Qtr
Recurrent Budget
NEC Decision Guidance material developed for registration of overseas maintenance and custody orders and uploaded on DJAG website.
Improve overseas service, custody and maintenance services.
Extradition Treaty with Indonesia:
RATIFICATION OF TREATY - Notify Indonesian Govt and Dept of Foreign Affairs of theratification of treaty
Transnational Legal Issues Team
1st Qtr
Recurrent Budget
NEC Decision
Corporate Plan 2014-2017
Strengthening international crime cooperation between PNG and Indonesia.
Extradition Regulations:
EXTRADITION (Indonesia) REGULATIONS- Finalise the draft
regs,- OSS Issuance of
Transnational Legal Issues Team
1st Qtr2nd Qtr
3rd Qtr
Recurrent Budget
NEC Decision
Corporate Plan 2014 -2017
Commencement of Extradition (Indonesia) Regulations
Commencement of Extradition Regulations for Other Countries.
38 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
CON,- NEC endorsement of
draft regs (DIs),- OFLC issue COC,- NEC endorsement,- GG endorse regs,
EXTRADITION (other countries) REGULATIONS- Draft regs for
Commonwealth countries (in the repealed Extradition Act),
- OSS issuance of CON,
- NEC endorsement of draft regs (DIs),
- OFLC issue COC,- NEC endorsement,- GG endorse regs.
3rd Qtr3rd Qtr4th Qtr
3rd Qtr
3rd Qtr3rd Qtr
4th Qtr4th Qtr4th Qtr
Strengthening international crime cooperation between PNG and other countries.
Review Extradition Act:- Develop
amendments to Act ,- Issuance of CON
from OSS,- Endorsement by
NEC,- OFLC drafting and
CoC,- NEC endorsement,- Tabling in
Parliament.
Transnational Legal Issues Team 1st Qtr
2nd Qtr
2nd Qtr3rd Qtr3rd Qtr4th Qtr
Recurrent Budget
NEC Decision
Corporate Plan 2014-2017
Amending Act tabled in Parliament
Strengthened international crime cooperation.
Land Dispute Settlement Regulations:
Transnational Legal Issues Team
Recurrent Budget
Instructions from Secretary
NEC endorsement of Regulations
39 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
- OSS issuance of CON,
- NEC endorsement,- OFLC issuance of
CoC,- NEC endorsement.
1st Qtr2nd Qtr3rd Qtr4th Qtr
Improve integrity of land dispute settlement system.
Claims By and Against the State Act amendments:- Liaise with Solicitor
General’s Office to clarify instructions,
- Develop a discussion paper on options.
Transnational Legal Issues Team
1st Qtr
2nd Qtr
Recurrent budget Secretary and Solicitor General
Finalise discussion paper
Enforcement of overseas maintenance and custody:
Support DACD and CLRC on the consequential amendments required to enforcement of overseas maintenance and custody legislation as a result of the Lukautim Pikinini Act 2015
Transnational Legal Issues Team
Recurrent budget Ministerial Portfolio responsibility
Consequential amendment to relevant laws
To adequately provide for overseas maintenance and custody cases.
Management/Administration*Anti-corruption offence review (subject to instructions from the Secretary):
- Develop Policy Paper on corruption
(currently unallocated to a team- because the project might involve all the teams) 3rd Qtr
Recurrent Budget
National Anti-Corruption Task Force (subject to confirmation by PM & NEC)
(Implementation of UNCAC review Report and ADB-OECD recs to fulfil international obligations)
DIs developed to reform corruption offences.
40 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
offences reform and consult stakeholders,
- Develop draft DIs,4th Qtr
To address corruption.
Other core functions:- Act on instructions
as and when directed by Minister and Secretary, including attending meetings as directed.
All staff Recurrent Budget
MinisterSecretary
Timely completion of tasks.
To provide improved legal policy services to the Minister and Secretary.
Management matters:- All Staff to submit
individual work plans, 1st Qtr
- Statistics distributed and collected monthly
- Monthly Work Reports
- Monthly Branch Meetings
Update website and intranet
Improve records and knowledge management
All Staff Recurrent Budget
LPG Director Improve and monitor work performance.
Professional development: Finalise legal policy
professional development framework
All Staff Recurrent Budget
LPG Director Capacity building of all LPG officers.
41 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer(s)
Time Frame
Operational Capability
Authority Output & Public Value
Update LPG professional development plan
Identify relevant capacity building trainings for staff and attendance
Monthly CLEs Develop guide for
translating policy into legislation
42 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Key Result Area 2: State Legal ServicesObjective: Protect the interests of the State through timely and sound legal advice and clearance services
to the State, its agencies and instrumentalities, and effective litigation and dispute resolution services.
OFFICE OF THE STATE SOLICITORActivity Action Officer
(s)Time
FrameOperational Capability
Authority Output & Public Value
Capacity Building & Resourcing the New Procurement Section
State Solicitor and OSS Senior Management Team
Jan – Dec Recurrent& Development Budget
Attorney General Act 1989 and Corporate Plan 2014 – 2017
Improved services to the State, its agencies & personnel
Enhance Practice Management and administration of State Solicitor’s Office
State Solicitor and OSS Senior Management Team
Jan – Dec Recurrent& Development Budget
Attorney General Act 1989 and Corporate Plan 2014 – 2017
Effective service delivery to the State & its agencies
Establishment of Information Management System
(incorporates the OSS Handbook project, Document Tracking System & Office Templates Development)
IT Portfolio leader and Senior Management
Jan - Dec Recurrent & Development Budget
Corporate Plan 2014 - 2017
A comprehensive and integrated IMS resulting in efficient legal services delivery to the State and its agencies
Brief Out & Assessment of Legal Fees Guideline
State Solicitor & Senior Management Team
Jan – Jun Recurrent Budget
Attorney General Act 1989, White Paper on Law & Justice 2007, Corporate Plan 2014 – 2017
Management &monitoring of public funds used,
Safeguard the State from exorbitant legal fees charged.
Participation in Twinning Program
State Solicitor, IT Portfolio & Training Portfolio Leaders
Jan – Dec Development Budget (PALJP-TP)
Corporate Plan 2014 – 2017
Efficient legal service delivery to the State & its agencies
Client Outreach Program
State Solicitor, IT Portfolio & Training
Jan – Dec Development Budget (PALJP-
Corporate Plan 2014 – 2017
Efficient legal service delivery to the State & its
43 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
Portfolio Leaders TP)& Recurrent Budget
agencies
Facilitating Judiciary Restructure
State Solicitor &relevant officers
Jan – Dec Recurrent &Development Budget
NEC Decision No. 118/2014, No. 258/2014 and Corporate Plan 2014 – 2017
To improve access to court services,
To provide efficient justice services,
Facilitate Human Rights Commission Establishment
State Solicitor & relevant officers
Jan – Dec Recurrent & Development Budget
NEC Decision No. 62/2012 & Corporate Plan 2014 – 2017
To improve access for services on human rights
To provide efficient & just results
Development of legal & trade policy for APEC 2018
State Solicitor, Deputy State Solicitor (ILD)& relevant officers
Jan – Dec Recurrent & Development Budget
NEC Decision No. 266/2013, Financial Action Task Force Standards, United Nations Convention on Anti-Corruption and World Intellectual Property Standards
Providing leadership in anti-corruption, counter – terrorism & intellectual property through consultative & technical interaction with partner economies in light of hosting APEC 2018
Facilitate establishment of the Independent Commission Against Corruption
State Solicitor & relevant officers
Jan – Dec Development Budget
PNG Constitution (Basic Rights),United Nations Covenants & Conventions, NEC Decision No. 62/2012 & Corporate Plan 2014 – 2017
To reduce corruption
To encourage and protect whistleblowers
To improve transparency & accountability
Facilitate establishment of the
State Solicitor, Deputy State
Jan – Dec Development Budget
NEC Decision No. 69/2011 & No.
Enhance wealth creation
44 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
Sovereign Wealth Fund Solicitor (ILD)& relevant officers
259/2014 & Corporate Plan 2014 – 2017
Improve accountability
Establishment of the Oceans Office pursuant to NEC Decision 220/15
State Solicitor & relevant officers
Jan – Dec Recurrent / Development Budget
United Nations Convention on Law of the Sea, NEC Decision No. 124/1996 & No. 247/2014
To affirm State’s sovereign boundariesTo enhance wealth creation
Attendance at National Lands Commission and Land Titles Commission
Deputy State Solicitor (General Advising) & relevant officers
Jan – Dec Recurrent Budget
Attorney General Act 1989 and Corporate Plan 2014 – 2017
To affirm State’s ownership to land acquired, and
To minimize compensation claims against the State
Client Feedback IT Portfolio leader and team
Jan – Dec Recurrent Budget
Corporate Plan 2014 – 2017
Improved services to the State, its agencies & personnel
OFFICE OF THE SOLICITOR GENERALActivity Action Officer
(s)Time
FrameOperational Capability
Authority Output & Public Value
Strengthening the OSG through Capacity Building
Solicitor GeneralExM HRa/Deputy Secretary (L&P)
Feb - Dec Recurrent Budget & Development Budget
Attorney General Act 1989
Corporate Plan 2014 -2017
Improve work quality and output
Improve litigation of dispute resolution service to the state, its agents and personnel.
Provide Effective litigation and dispute resolution to the state.
Establishment of Information Management System
Solicitor GeneralState SolicitorExM IMB
Feb - Dec Capital/Investment(JSS4D)
Corporate Plan 2014 -2017
A developed designed specification for IMS
45 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
a/Deputy Secretary (L&P)Deputy Secretary CS
Efficient legal service delivery to the state
Security Solicitor GeneralState SolicitorDeputy Secretary (CS)
Feb - Dec Recurrent Budget & Development Budget
Corporate Plan 2014 -2017
Ensure safety to encourage performance without fear or favour
Strengthen Client Value
Solicitor General Jan - Dec Recurrent Budget
Corporate Plan 2014 -2017
Improve Service to the state, its agencies and personal
Client Outreach Solicitor GeneralState SolicitorExM IMBManager – Public Relations Unit
Operations Budget
Corporate Plan 2014 -2017
Strengthen State representation and reduce State liability
Solicitor Generala/Deputy Secretary (L&P)
Jan - Dec Recurrent Budget & Development Budget
Corporate Plan 2014 -2017
Improve and maintain representation for the state in all of PNG courts and dispute resolution
Create manageable cost effective brief out process
Solicitor Generala/Deputy Secretary (L&P)a/Director Legal Policy
Jan - Dec Recurrent Budget & Development Budget
Attorney General Act 1989
Corporate Plan 2014 -2017
Implement standard State legal fee rates for charges to State
Accountable use of legal fees
Protect against bogus and excessive legal bills
Enhance Court Relationship
Solicitor Generala/Deputy Secretary (L&P)
Jan - Dec Recurrent Budget
Corporate Plan 2014 -2017
Professional Conduct Rules
Reform governing law on state litigation to achieve government objectives
Improve Cost & Recovery and Taxation
Solicitor Generala/Deputy Secretary (L&P)
Jan - Dec Recurrent Budget &Development
Attorney General Act 1989
Improve State’s position in taxation and cost
46 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capability
Authority Output & Public Value
Budget Corporate Plan 2014 -2017
Cost recovery for state
Recover from unlawful deed of release
Solicitor Generala/Deputy Secretary (L&P)Dept of FinanceDeputy Secretary (CS)
Jan - Dec Recurrent Budget
Attorney General Act 1989
Corporate Plan 2014 -2017
Recovery action for state finance
47 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Key Result Area 3: Justice Administration ServicesObjective: Provide ways of resolving minor disputes including land use and ensure restorative justice
outcomes are delivered in partnership with civil society, churches and other NGOs
VILLAGE COURTS & LAND MEDIATION SECRETARIATActivity Action Officer
(s)Time
FrameOperational
Capacity/Capability
Authority Output & Public Value
Provide administrative & operational support in the establishment of village courts and the appointment of officials and land mediators and ensuring their payment of allowances: Village Court
officials are appropriately paid and on time
Timely appointment, revocation and gazetting of village court officials and land mediators
Manage and process Village Court officials allowances as per NEC Decision 285/2013
Manage and process Land Mediators’
John Takuna/Chris Kenya/Bruce Didimus/Perpetua Hau/Robert Kandege/Brenda Auhava
January - December
Recurrent Budget Executive Director – VC&LMS
Improved Justice Services delivered to communities and access to economic opportunities for the people
All current village court officials are on the payroll
Accuracy of Village Court officials listings
All land mediators are on payroll
1676 Village Courts are established, staffed and operational by 2016
3, 050 village courts by 2020 per MTDP
48 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
Allowances as per NEC Decisions 160/2014 and 203/2015
Village Court Information Management System contains accurate data on Village courts and officials & Land Mediation Areas & Divisions and Land Mediators, Payroll, Training
Coordinating our activities with other agencies in the sector and aligning our activities with their activities/work plan: Liaise with
Provincial Administrations in setting up Provincial Land Disputes Committee
Continue and maintain partnership with resource companies to support Village Courts and Land Mediation services
John Takuna/Chris Kenya/Bruce Didimus/Perpetua Hau/Robert Kandege/Vincent Asu/Brenda Auhava/Melissa Irung/Miriam Dondo/Johnny Pena/Patricia Lahui
January - December
Recurrent Budget
Development Partners
Village Courts and Land Mediation Function Grants to Provinces
Executive Director – VC&LMS
Village Court and Land Mediation services are delivered to Provinces
22 PLDCs established and effectively functioning
Village Court Training & Awareness conducted on sorcery related issues
Child Protection Programs delivered to provinces
49 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
Work with relevant partners to promote human rights, child protection, family and sexual violence, sorcery & witchcraft and CEDAW, Unicef
Liaise with provinces to provide & distribute Village Court and Land Mediation order books and uniforms
Work with provincial administrations to re-establish their inspections function of village courts
Work with DJAG IT Branch to maintain IT equipment & system are efficiently working
Ensure phone, fax and email services are reliable and sustainable
Maintain & manage assets register for
DJAG IT Branch Executive Manager – DJAG IT Branch
Awareness conducted on Family Protection Act
Sorcery related areas to be identified in Village Courts
Increased participation on CCI with Stakeholders and other sector agencies
VC&LMS operations are efficient in 2016
50 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
VC&LMS Monitor & Update
Staff Attendance Coordinate Staff
Travel & logistics Preparing
Requisitions for Expenditure
Replenish Office Supplies & Stationeries
Establish a nationwide training program that supports Provinces to train their officials & land mediators: Establish national
standards in training curriculum for Village Court Officials & Land Mediators
National curriculum for training Village Court Inspectors updated and used by provinces and districts to train their officers
Kerri-May Kulanawi/Eugenie Nayau
January
January - June
Recurrent Budget
Development Partners
Village Court officials and land mediators trained using new curriculum
Provinces have appropriately trained officers to undertake inspections on Village Courts operations
Issues with Village Courts identified to suggest improvements for better justice outcomes at the community level
Commence training of 6 provinces by July
At least 25% of Village Courts in provinces trained are inspected
To maintain standards and ensure compliance through
Peni Keris/John Takuna/Brenda Auhava/
March – October
Recurrent Budget Executive Director – VC&LMS
PLLSMA Quarterly reports on agreed templates
51 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
reporting and monitoring of village courts and land mediation activities: Administer the
database on Village Court Quarterly Returns and provide reports to provinces
Provide quarterly reports to PLLSMA on Provincial and District service delivery
Work with DPLGA & NEFC on improving Section 119 Reporting and provincial accountability for use of function grants
Provide Quarterly Review Reports to DJAG Management on VC&LMS activities
Assisting and supporting VC&LMS officers with Individual Work Plans
Nov 2015 and carried forward to January 2016
Report presented quarterly on agreed templates
Village Courts & Land Mediation Services delivered to the communities and improved justice services reaching the people
Function Grants fully utilized in Provinces
Reports presented on approved templates on a quarterly basis
Individual Work Plans are developed and aligned to 2016 Branch Annual Plan
Policy and legislative guidance and review
John Takuna/Bruce Didimus/Chris
January Recurrent Budget Executive Director
Improved Village Court & Land Mediation Services
52 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
on issues impacting the performance and operations of village courts and land mediation: Village Court
Policy of 2001 updated and expanded to include National Standards
To work with Magisterial Services and the provinces to review Land Mediation Regulation
VC&LMS to provide clear policy guidelines on function grants for Village Courts and Land Mediation as per MPAs for provinces
Prepare revised regulations on Village Court allowances and prescribed offences in partnership with Policy & Legal Governance Branch
Kenya/Robert Kandege/Perpetua Hau/Vincent Asu
delivered to the communities
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capa
bility
Authority Output & Public Value
Work with Magisterial Services and the provinces on a policy for NEC Decision 160/2014
Working with DJAG HR to ensure all officers are assessed against annual work plan and performance appraisals conducted as per PS General Order
Peni Keris/ John Takuna
January - December
Recurrent Budget Executive Director
Two six monthly Staff Performance Appraisals completed for 2016
Workforce Alignment - Staff Development Program on capacity building and skills development to fill in roles at the Secretariat and to implement the staff transition phase
Peni Keris,/John Takuna/Bruce Didimus/Perpetua Hau/Robert Kandege/Kerri-May Kulanawi
January Recurrent Budget Executive Director
Implement recommendations as per the Report on Workforce Analysis Plan 2014
Aging workforce therefore tofill knowledge/skills gap on village courts and land mediation
COMMUNITY BASED CORRECTIONS – ProbationKey Activity Action
Officer(s)Time
FrameOperational
Capacity/Capability
Authority Output & Public Value
Quality and Timely Production of Pre-Sentence Reports and Pre-Parole Reports;1. Furnish timely WPSR
& other court
SPO & officersDailyWeeklyAs requested
Recurrent budgetDSIP/PSIP
Probation Act, Criminal Compensation Act, Parole Act, Juvenile Justice Act
Relevant information provided to Court to assist in sentencingAlso for effective & efficient deliberation by Parole Board
54 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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reports2. Compile timely PPRs
& furnish to Parole Board
Effective Supervision of Offenders/Prisoners placed on community work orders, Probations and Parole;1. Increased and
improved Patrol & Home visitations
2. Improved Re-integration and Rehabilitation programs for offenders
SPO &CBC officers, Stakeholders and partners
On-going & Monthly
Re-current Budget Probation Act, Criminal Compensation Act, Parole Act, District Courts Act & Worker s Compensation Act
Ensure compliance of court orders & community safetyEffective monitoring & supervision providedSuccessful re-integration and create harmonious & safe community
Effective Assessment of Community Based Orders supervised;1. Provide updated list
of all active volunteers/credentials
2. Identifying Suitable volunteers
3. Establishment of PJJWG & DJJWG
Manager Monitoring & Standards, Deputy Director JJ, SPPOs & JJOs
MonthlyWeekly[Duration of Sentence]
Re-current Budget[DSIP/PSIP]
Probation Act, Criminal Compensation Act, Parole Act, Juvenile Justice Act & Community Work Manual
Improve and reduce the likelihood of re-offendingPrisonerreformed and changed mindsetCommunity acceptance and effective rehabilitation programs
Effective Case File Management system;1. Conduct regular CFI/
Office inspection and provide reports
2. Exchange program for new officers
Monitoring & Standards Manager, SPO, JJOs and/or experienced officers
Quarterly Re-current Budget Probation Act, Parole Act, Juvenile Justice Act
Quality presence in Reporting Output and Improved information to Justice AdministrationIdentified Issues & constrainsRequired resources and assistance providedTraining needs identifiedImproved data collection, enabling management
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decisions on resource allocations
Review of Legislation and Policies;1. Provide
feedback/participate in consultative workshops/meeting
2. Review of CBC Professional Manuals, Policy & various Training Manuals
3. Regulate & enforce effective administration of breach/review of orders
4. Effective Risk Management plan
Deputy Director Policy &Standards SPPOs &PR & Executive Officer
Annually & when required
2nd Quarter
2nd Quarter
Annually
Re-current Budget Probation Act, Parole Act & Juvenile Justice ActCriminal Compensation Act
Effectivemonitoring strategiesEnhanced rehabilitation program recognizedEstablished network with Stakeholders & NGOsStandard manuals reviewed and in e-copies for usageEmpowerment of Regulatory breach/review process & minimize risk to victims & community at largeCreate a secure work environment for officers & citizens
Review/Regulating forms for Probation, Parole & Juvenile Justice ;1. Provide feedback
and evaluation on all CBC forms
2. Parole Breach & review Forms
3. Participate in consultation
CPO, Deputy Director Policy & Standards, SPPOs,& experienced staff
2nd Quarter Re-current BudgetProbation, Parole & Juvenile Justice Act
Effective monitoring strategies that will contribute to improved data management
E-copied & standardized forms/ templates in place for uniformity and accessibility
Strengthen capacity of officers;1. Exchange
program/Budding system
2. Mentoring & Coaching of new staff
CPO, Monitoring & Standards Manager& SPPO
Weekly
Annually
on-going
Re-current Budget
Experienced & trained CBC officers
Probation Act, Parole Act, Juvenile Justice Act, Communication Act and PS General Orders
Up skilled Probation OfficersProficient in work output
Better working condition & effective communication
Enhanced Networking56 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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3. Improve Communication
Improved Competency Based Training & Support for CBC Officers;INTERNAL:1. In-house Staff
Training on Case Management & Report Writing to officers
2. Induction & orientation training
3. Organizational skills training
4. Graduate trainee program
5. Professional Probation Officers Training (6 weeks)
6. VJCO & VPO Trainings
EXTERNAL:1. Management &
Leadership Training programs
2. Twinning Program3. JICA Training4. Police & CS Training
Training CoordinatorMonitoring & Standards Manager
CPO, DCPO Policy & Manager StandardsTraining Coordinator
Quarterly
Jan – Dec
Jan – Dec
AnnuallyJan - DecemberJan – December
Recurrent BudgetDSIP/PSIPDonors /Sponsors
Experienced and Skilled CBC officers
Effective and Efficient Case ManagementTimely and quality reports providedOfficers well versed and confident to efficiently & effectively perform their roles & responsibilitiesEnhance & enrich skills & knowledge of officers; also build career pathways & opportunities for officers
Improved level of proficiency and broaden mindset for change
CBC training component incorporated for agency partners to better understand CBC functions & also capacity building
Publications and Reports;1. Production of
Annual Reports for 2014 & 2015
2. Collation of progressive reports from provincial CBC
PR & Executive officerStatistics CoordinatorDJAG media Unit
Jan – April
Jan – Dec
Re- Current budget Probation/Parole/ Juvenile Justice Acts
Annual Reports published
Quarterly CBC achievement highlighted
Provide CBC with updated information
57 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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offices.3. Compilation and
Analysis of MIS [monthly information statistics ] reports
4. Improved MIS or data collection for Probation/Juvenile Justice & Parole caseloads
5. Compilation & production of reviewed Manuals &reports
Jan – Dec
Progressive review of CBC annual work plans highlighted
Training & operational manuals readily available prior to various training being conducted
Effective Awareness programs (CBC Role in the Community);1. Liaising with
Provincial Admin and Court Admin Officials
2. Development of IEC materials [Pamphlets & posters]
3. Radio, Community Outreach & School awareness
4. Client surveys rollout in 6 major centers\
5. CBC standardized signboards /bill boards
Deputy Director Admin, Deputy Director JJ, Training Coordinator, Logistics & Support Officer, PJJWG & SPPOs
Monthly
Annually
RECURRENT BUDGET[DSIP/PSIP]DONOR AGENCIES
DJAG Corporate Plan 2011 - 2015
An informed community, appreciated and supportive of CBC functions and rolesQuality performance measuredImproved marketing & promotion of CBC businessImproved customer & client servicesDJAG & CBC showcased & promoted throughout the country
Effective Delivery of Administration and Logistics Services;1. Improved
Deputy Director Admin, Programs Manager, Liaison Officer Courts &
WeeklyMonthly RECURRENT
DONOR AGENCIESDJAG Corporate Plan 2011 – 2015,
Improved processes and procedures in Administrative and Logistics services.
58 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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networking with relevant Stakeholders
2. Improved planning and preparation of circuits
3. Office facilities and inspections
4. Office, maintenance, extension and renovation
5. Revive regular SMT & Staff Meetings
6. Update all asset registers
Prov. Admin, Logistics & Support Officer & SPPOs
PR & Ex Officer
Property & Assets Executive Manager
Quarterly
Annually
on-going
Monthly
DSPIP/PSIP Building Board Act and Public Service Management Act
All levels of Courts & offenders adequately assistedConducive & healthy working environmentImproved Accountability & transparencyDialogue & communication maintained & dissemination of vital informationfor better understanding & encouragement to achieving betterresultsUpdated master list of CBC assets register
Improve ICT Services in provinces;1. Improve
Communication – Installation of office telephone/fax/modem/internet & Email Services [CUG]
2. IT support throughout provinces
Deputy Director Admin, Programs Manager, Liaison Officer Courts & Prov. Admin, Logistics & Support Officer & SPPOsEx Manager IT
Annually
Annually
RecurrentDonors
Probation and Parole ActICT ActGeneral Orders
Improved Communication and reporting
Establishment of Offices & Installation of Officers;
Identify Government Land/ Office space in priority areas identified; Hela, Jiwaka, Vanimo, Milne Bay, Mendi, Goroka,
Deputy Director Admin & Programs ManagerDeputy Director Policy & StandardsManager Standards & Monitoring
Annually Re-current Budget[National]Provincial Government
Probation, Parole & Juvenile Justice Act
Established offices in the respective ProvincesAccessibility to CBC servicesFunctional CBC office
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Kundiawa, Wabag,
Review & Evaluate effectiveness of CBC Service Delivery ;1. Quarterly Review
Workshops2. Annual Planning
Workshop3. Effective
Monitoring, Evaluation & Planning
4. Preparation of 2017 Budget &Cash flow projections
5. Collate and Analyse Client survey input
Chief Probation OfficerDeputy Director- Policy & Standards- AdministrationPrograms & Projects ManagerPR &Executive OfficerCourts Liaison OfficerStatistics CoordinatorSPOs
Quarterly
November
June
December
December
Recurrent budget
Donor agencies
Probation/Parole &Juvenile JusticeActs
Financial Management Act
Public Service General Orders
Informed audience of progress in work plan activitiesCollaborated work plan initiated & compliance of Policies, procedures & standard practicesAnnual Work plan drafted
Timely Budget Submission
Timely funding allocation for goods and services
Quality assurance of CBC service delivery
CBC’s 40 years Anniversary project;1. Planning &
organizing ofworking committee
2. Formulate information document & seek funding
3. Awareness & Launching preparations
Deputy Director Admin, Deputy Director Policy & Standards, PR & Executive OfficerD/Secretary JAManager Programs,Mr. Leo Tohechiem
January - December
Re-current budgetSponsors
ProbationJJ & Parole Acts
Recognition of CBCs 40 years of Service in the country.Acknowledge & Appreciate dedication and commitment of successive officers
NOTE: ALL COURT RELATED ACTIVITIES WILL BE SUBJECT TO OR LIMITED TO CHANGE BY THE COURT CALENDAROR THE CIRCUITING JUDGE
Projects:
1. IT Network [Server] for Madang, Popondetta, Wewak, Kokopo, Lae, Manus, NCD/Central, Kerema, Kimbe, Buka, Kavieng, Vanimo
60 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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2. Renovation of NCD/CENTRAL office into two(2) separate offices3. Identification & Establishment of Electronic Monitoring system for Case files for CBC4. CBC’s 40 years Anniversary 5. Removal of Walls & fittings at CBC Headquarters & relocation to CGO
61 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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COMMUNITY BASED CORRECTIONS – Juvenile JusticeKey Activity Action
Officer(s)Time
FrameOperational
Capacity/Capability
Authority Output & Public Value
Provincial Juvenile Justice Committees1. Establish PJJCs in all
provincesDirector / Deputy Director / Planning and Monitoring Coordinator
January - December
JJ Staff / Justice Services and Sustainability for Development [JSS4D]/ UNICEF / Provincial Government/ Recurrent Budget
Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan
Improved coordination/ collaboration in dealing with juvenile issues in provinces / prompt & effective processing of juveniles
Effective implementation of Juvenile Justice Act 20142. Develop
Regulations for Juvenile Justice Act 2014
Director /Deputy Director / Legal Policy & Governance/Deputy Secretary Justice Administration
1stQtr Unicef, Recurrent, JSS4D, Other funding Sources, Legal Policy and Governance, NJJC
Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan
Strengthened juvenile justice system that protects all juveniles in PNG
3. Juvenile Justice Policy – Strategic Direction for Juvenile Justice
Director / Deputy Director / Programs & Projects/ Senior JJ Staff/Deputy Secretary Justice Administration /
1stQtr Unicef, Recurrent, Legal Policy and Governance, NJJC,
Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan
Promote whole of government approach to juvenile justice
4. Juvenile Justice Training Manual for
Deputy Director / Coordinator
3rd Qtr Unicef, Recurrent, JSS4D
Juvenile Justice Act 2014, Law and
Training for Juvenile Justice Officers is aligned to
62 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Key Activity Action Officer(s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
JJOs Juvenile Institutions/
Justice Strategic Framework 2020,DJAG Corporate Plan
legislative requirements hence improved service delivery
5. Juvenile Justice Officers Hand book
Deputy Director / Coordinator Juvenile Institutions/
4th Qtr Unicef, Recurrent, Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan
Enhance administration processes for juvenile justice services in PNG
6. NJJC Meetings Director / NJJC Chair / Deputy Director/Coordinator Programs and Projects / Executive Assistant
Quarterly JJA 2014, Law and Justice Sector strategic Framework
Juvenile Justice Act 2014, National Juvenile Justice Committee, Law and Justice Strategic Framework
Improve collaboration and partnership at the policy level
Juvenile Institutions7. Review of Contracts
for SHB & othersDirector, State Solicitors Office, Deputy Director, Coordinator Juvenile Institutions, Restorative Justice and Crime Prevention Unit
2ndQtr Re-current Budget, JJ HQ Staff, State Solicitors support, JSS4D[Mabiri], NJJC
Juvenile Justice Act, Juvenile Minimum Standards on Juvenile Institutions
Greater emphasis on rehabilitation and reintegration and management of cases in institutions
8. Inspections to all juvenile institutions
Director, Deputy Director, Institutions Coordinator
1 visit to each institution 6 monthly : 1stqtr& 2ndQtr
Recurrent, CBC OICs,
Juvenile Justice Act 2014, Minimum Standards on Juvenile Institutions
Maintain minimum standards for juvenile institutions and
9. Improve JJO capacity in Lae,
Director / Deputy Director
1stQtr Human Resource Division of DJAG , JJ
Juvenile Justice Act 2014,
Address gaps in juvenile institutions and improve
63 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Key Activity Action Officer(s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
Wewak, Popondetta and Bougainville
/Coordinator Juvenile Institutions/HRM
HQ Minimum Standards on Juvenile Institutions, ABG Constitution, MOU between DJAG, ABD and Nazareth Centre
rehabilitation and reintegration programs
10. Mabiri Juvenile Institution : Gazettal, preparation for launching and repatriation of juveniles from Erap
Director /Deputy Secretary/ Legal Policy and Governance /Deputy Director / Coordinator Juvenile Institutions
1stqtr Mabiri MOU, JJ HQ Staff, JSS4D, ABG, Recurrent Budget
Juvenile Justice Act 2014, Minimum Standards for Juvenile Institutions
Families play an integral part of juvenile rehabilitation and reintegration. Mabiri Juvenile Centre will provide rehabilitation and reintegration for children of Bougainville
Juvenile Data11. Update Juvenile
Data from all provinces
juvenile personal records & progressive rehabilitation status-probation, juvenile institution
visits to detention centers [Police cells, CS centre, Juvenile Institutions]
Deputy Director, Data Entry Officer, Juvenile Institutions Coordinator
Quarterly Recurrent Juvenile Justice Act 2014, Department of Justice Quarterly Reporting Requirements, DJAG Corporate Plan
Improve reporting on trends of juvenile offending in PNG.
Case Management12. Case
Management Framework –
Deputy Director, JJOs, Juvenile Institution
3rd Quarter Re-current Budget, CBC provincial Staff
Probation Act, Juvenile Justice Act 2014,
Effective rehabilitation and reintegration of juveniles
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Key Activity Action Officer(s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
Incorporate into Juvenile Justice Officers handbook-Consultation through NCD JJ officer / NCD PJJC-Review Juvenile Justice Forms – Align to Probation and Parole review processes
Coordinator – to be coordinated with Probation Services
Minimum Standards Juvenile Institution
Enhance Capacity13. Exchange
program – PJJWG set up /
Report Writing skills Mentoring
/Coaching of new staff
Deputy Director / Delegated JJ HQ Staff
January - December
JSS4D, CBC Provincial Staff
Juvenile Justice Act, General Orders
Increase work output and quality work output.
14. Increase contact and information dissemination to provincial offices
Director/Deputy Director/
January - December
JJ HQ Staff Juvenile Justice Act 2014
Improve communication with staff in provinces
Awareness on Juvenile Justice15. Increase
participation and awareness raising with Juvenile Justice stakeholders
Deputy Director/ Delegated JJ HQ Staff/Provincial Offices
January - December
JSS4D, Recurrent, JJ Staff
Juvenile Justice Act 2014, LJSS
Better informed communities on juvenile justice will help towards collaboration and prevention mechanisms.
Effective Delivery of Administration and Logistics Services16. Improve
management of resources& Requests for
Coordinator Programs and Projects / Executive
January - December
Re-current Budget, Provincial Government, finance branch
DJAG Corporate Plan 2011 – 2015, Public Service Management Act,
Improved processes and procedures on Administrative and Logistics services to
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Key Activity Action Officer(s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
administration support : payments towards mandated functions under JJA : Contractual Agreements, Repatriation, Service providers , Costs relating to PJJWG set up
Assistant / Coordinator Planning and Monitoring / Coordinator Juvenile Institutions
Finance Management
support JJ work at all levels, particularly in provinces
17. Update all office Registers : Assets, Correspondence, Communication, Attendance, Training and Workshops,
Coordinator Programs and Projects /Executive Assistant / Data Entry Officer / Deputy Director
1st Quarter JJ HQ Staff Department Property requirements, quarterly reviews reporting requirements, Finance Management requirements on acquittals
Improve Administration of Juvenile Justice and enhance accountability
Publications & Reports18. Publish 2014
and 2015 Annual Reports
Deputy Director / JJ Senior Staff / Executive Assistant/Provincial officers
1st Quarter Re-current Budget Probation, Parole &Juvenile Justice Act
Greater awareness on the juvenile justice work and meet reporting requirements under the Juvenile Justice Act 2014
Establishment of Offices19. Identify Land/
Office space for Hela, Jiwaka, Vanimo, Milne Bay, Mendi, Goroka, Kundiawa, Wabag
Manager programs, Senior JJ Staff, in close consultations with Admin & Programs from Probation
January - December
Re-current Budget[National]Provincial Government, JSS4D
Probation, Parole & Juvenile Justice Act
Provide access to justice services children
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COMMUNITY BASED CORRECTIONS – ParoleActivity Action Officer
(s)Time
FrameOperational
Capacity/Capability
Authority Output & Public Value
Effective Assessment of Offenders/DetaineesParole Board & ROL Meetings 2016
Chairman/Parole Board Members, ROL Committee Members
On-goingParole - MonthlyROL - 1.Christmas/New Year2.Easter3.Queens Birthday4.Independence
Re-current BudgetProvincial Meetings, require funding from donors
Parole Act 1991/Release on License Policy Guidelines
Reduces the prison population and detainee's rehabilitation and reintegration back into the community
Pre-Parole Reports and other Reports1. Ensure timely submission of Pre-Parole Reports and Detainee Assessment Reports
2. Ensure timely submission of MIS reports from the provincial CBC offices
3. Compiling of Reports for Quarterly Review Workshops
4. Compiling of 2015 Annual Report
Liaison & Info Mgmt Officer/Parole Officers/CS Parole Clerks
Liaison & Info Mgmt Officer/Senior Probation Officers
LIMO/Program Coordinator
Yearly/Quarterly
Monthly
Quarterly
Re-current Budget
Re-current Budget
Re-current Budget
Parole Act 1991
Parole Act 1991
DJAGs requirement
DJAGs
Determines theoutcome of Parole Board Meetings and ROL Committee Meetings
Gives current and updated statistics of Parolees under supervision
Gives an overview of branch progression
Gives an overview of the year's activities
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
LIMO/Program Coordinator
On-going, Yearly
Re-current Budgetrequirement
Effective Supervision of Offenders placed on Community Work Orders, Probation and ParoleAdministering, Reintegration and Rehabilitation programs for Parolees
Provincial Parole/Probation Officers and VPOs
On-going Re-current budget Parole Act 1991, CBC
Ensure compliance of Parole Orders for the safety of community at large
Case File Management1. Coordinate and liaise with Parole officers and or Senior Probation Officers on case files
2. Liaise with Records team HQ to create Parole Case Management System
3. Provincial Visits
CPO/Manager-Monitoring & Standards/Programs Coordinator/Liaison & Info Mgmt Officer
CPO/Program Coordinator/LIMO
CPO/Manager-Monitoring & Standards/Programs Coordinator/Liaison & Info Mgmt Officer/Driver
On-going
On-going
Quarterly
Re-current Budget, Seek funding from donor agencies
Re-current budget
Re-current Budget, Seek funding from donor agencies
Parole Act 1991
Parole Act 1991
DJAGs requirement
Improved qualitative reporting that feeds quantitative information to Justice Administration
Improved qualitative reporting that feeds quantitative information to Justice Administration
Effective Monitoring Strategy and organization of efficient case management
Enhance Capacity; Strengthen Capacity of Officers1. Assist with Exchange program/budding
CPO/Manager - Standards & Monitoring
On-going and annually
Re-current budget Parole Act 1991, General Orders
Up skill Parole Officers, in turn proficient work output is produced
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
system
2. Mentoring and Coaching of new staff
3. Improve Communication
4. File Management SystemCompetency Based Training and Support for CBC - Parole OfficersParole Training Parole Clerks/
Officers/StaffQuarterly Re-current
Budget/Seek funding from donor agencies
Department's requirements
Equip officers with skills and capacity building for efficient and effective delivery of Parole Services
Review of Legislation and Policies1. Parole Act & ROL Review Guidelines
2. Participate in Consultation
Chairman PB/ ROL/ Dep Sec JA/ CPO
On-going and when required
Re-current Budget Parole Act/ROL Policy Guidelines
Effective monitoring strategies, enhanced rehabilitation programs and properly established networks with stakeholders and NGOs
Review and Regulating forms for Parole and ROL1. Parole Breaches & Supervision - Consultation with Chief Probation Officer and Juvenile Justice Director
2. Participate in Consultation
Chairman, Deputy Secretary JA/CPO/ Program Coordinator
Ongoing Activity (Jan – Dec)
Re-current Budget Parole Act 1991 and ROL Policy Guidelines
Improve efficiency of the Parole services and discourages offenders from breaching Parole conditions.
Effective delivery of Administration and Logistics1. Budget Preparations 2016
CPO/Program Coordinator Executive
Re-current Budget DJAG/ PA/ FM Availability of sufficient funds will improve work efficiency
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capab
ility
Authority Output & Public Value
2. Cash Flow 2016
2.Establish network with relevant Stakeholder partners
3. IT Support
4. Provincial and International Conferences
5. Update of Asset Register
Assistant
CPO/Program Coordinator/ Executive Assistant
Parole Clerks/Officers/Staff
IT staff
Parole Clerks/Officers/Staff
Executive Assistant
Dec – Jan 2016
Ongoing
Ongoing
Ongoing
Monthly
Re-current Budget
CBC HQ
CBC HQ
CBC HQ
Re-current budget
DJAG/PA/FM
DJAG, Parole and Probation Legislations
Public Service/DJAGs requirement
DJAG Corporate Plan 2011-2015, Public Service Management Act
DJAGs requirement
Provide funding for program coordination
Efficient service delivery
Improved processes and procedures in administration and logistics
Accountability
CRIME PREVENTION AND RESTORATIVE JUSTICE COORDINATION
Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
PROGRAM AREA: CRIME PREVENTION
Consult and Engage City Mission and Second Chance
Primary Action Officer(s): R. Palek& J. Ikio
First Quarter Crime Prevention & Restorative Justice Branch
National Law and Justice Policy,
Youths in different suburbs in NCD can now be able to effectively participate in
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Foundation Inc to conduct life skills training to Youths of Morata, Sabama, 9 Mile, and Gerehu. Liaise with CBC to identify the Parolees, and Probationers to participate in Chicken Project in NCD.
Secondary Action Officer(s):Z. Sitban, C. Sakap& A. ManauR. Tarube
Recurrent Budget & Development Budget
PNG Vision 2050
Constitution
Legislations
crime prevention program and also to assist and support Parolees and Probationers and Juveniles to reintegrate them back into their families and communities.
Consult with CBC Juvenile Justice to engaged Missionary Training College to provide life skills training to Juveniles in Erap Rehabilitation Centre.
Primary Action Officer(s): R. Palek& J. Ikio
Secondary Action Officer(s):Z. Sitban, C. Sakap& A. Manau
2nd Quarter Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
National Law and Justice Policy,
Juveniles are empowered on life skills training for reintegration into the family and community
Implement the Memorandum of Understanding (MOU) between the Department of Justice and Attorney General and Zenag for the distribution of chicks to Port Moresby and Wewak
Primary Action Officer(s): R. Palek& J. Ikio
Secondary Action Officer(s):Z. Sitban, C. Sakap& A. Manau
January to December
and reporting quarterly
Crime Prevention & Restorative Justice Coordination Branch
Recurrent Budget & Development Budget
Public Private Partnership Agreement
MOU
Ensuring that the MOU with Zenag is implemented and Chicken Farming Project is having an impact to the lives of the youths who have participated.
Liaise with Airlines PNG on the Airfreight charges on chicks to Port Moresby and
Primary Action Officer(s): R. Palek & J. Ikio
January Crime Prevention & Restorative Justice Branch
Public Private Partnership Arrangement
To encouraged Airlines Strengthened the public private partnership with business organizations in
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Wewak Secondary Action Officer(s):Z. Sitban
Recurrent Budget & Development Budget
the delivery of products and services towards crime prevention initiatives
Finalization of Crime Prevention Manual and 1st and 2nd draft distributed for comments by Deputy Secretary Justice Administration, CP & RJ Officers, Village Court Secretariat, CBC Officers, PPM Officers and Senior Management Team
Primary Action Officer(s): R. Palek& J. Ikio
Secondary Action Officer(s):Z. Sitban
January to February
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
National Law and Justice Policy
Crime Prevention Legislations
Ensure reliable and directive information on crime prevention is captured in the Crime Prevention Manual for institutional and public use.
Engage Treid Print for the printing of 200 copies of the Crime Prevention Manual and arranged for distribution
Primary Action Officer(s): R. Palek& J. Ikio
Secondary Action Officer(s):
March Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention &Restorative Justice Branch
Institutional strengthening and improve organizational capability & capacity of crime prevention services
Assist Monitoring and Reporting Program Area for the compilation of statistics on Juveniles, Probationers and Parolees in consultation with CBC to undertake life skills
Primary Action Officer(s): F. Irere, B. Maragau,
Secondary Action Officer(s):R. Palek& J. Ikio, C. Sakap, A. Manau,
January to December &
Report Quarterly
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Branch
Reliable statistics of Probationers, Parolees and Juveniles are readily available for planning purposes
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
training program in CS and in Juvenile Rehabilitation Centres
R. Tarube
Engage with Law and Justice Sector Agencies (Police,Correction Services, Courts) and other government organizations (Community Development, Health etc) and Civil Society Organizations, Community Based Organizations, Faith Based Organizations and corporate entities (NBD for SME )engaging in crime prevention activities and
Primary Action Officer(s): F. Irere, B. Maragau,
Secondary Action Officer(s):R. Palek& J. Ikio, C. Sakap, A. Manau. R. Tarube
January to December
Provide Quarterly Reports
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development
Budget
National Law and Justice Policy,
PNG Vision 2050
Constitution
Legislations
General Public are well aware and are participating in reporting incidences of crime and provide support and assist victims of crime
PROGRAM AREA: RESTORATIVE JUSTICE
Finalization, printing and distribution of 2016 Crime Prevention & Restorative Justice Directory
Upload Directory onto DJAG’s Website
Primary Action Officer(s): All Staff of CP & RJ
First quarter Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
National Law & Justice Policy
DJAG Corporate Plan 2014-2017
Widely distribution of Restorative Justice Manual to add significance to Alternative Dispute Resolution, Mediation and Conflict Resolution by institutions and local communities
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Liaise with CBC Probation, Juvenile Justice & Parole and support and coordinate offender and victim reconciliation and reintegration program
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):Z. Sitban, R. Tarube
first and second quarter
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development
Budget
CBC Officers
Village Courts
Churches
Peace Mediators
Community Leaders
Alternative Dispute Resolution, Mediation and Conflict Resolution programs is accessed by the members in the community
Liaise with CBC to establish offender and victim reconciliation and reintegration program. This also follows collaborating with Melanesian Peace Foundations
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):Z. Sitban & R Tarube
First quarter Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development
Budget
CBC Officers
Village Courts
Churches
Peace Mediators
Community Leaders
Wider acceptance and communal and individual participation to Victim and Offender Mediation and Reconciliation and reintegration program
Maintained a record of offenders and victims reconciled and reintegrated
PrimaryAction Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):Z. Sitban
January to December
Quarterly Reporting
Crime Prevention & Restorative Justice Branch
CBC Officers
Courts
A well identifiable matrix is established and integrated into CP and RJ data and information system.
Support and Coordinate Alternative Dispute Resolution, Mediation and Conflict
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action
January to December &
Provide quarterly reports
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development
CBC Officers
Village Courts
Peace Mediators
Strengthen Alternative Dispute Resolution, Mediation and Conflict Resolution program in the communities.
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Resolution Programs Officer(s):A. Manau
Budget Community Leaders
Churches
Identify and support community initiative on restorative justice
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):C. Sakap& A. Manau
Quarterly Reports
Crime Prevention & Restorative Justice Branch
Crime Prevention & Restorative Justice Branch
Encourage local community participation with the formal justice system (Village Courts) in the restorative justice initiative
Circulation of draft Restorative Justice Manual for comments and improvements
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):A. Manau&, V. Pala
January to February
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Branch
Institutional Strengthening and Improved Organizational Capability & Capacity of Restorative Justice & Crime Prevention Services
Engage printing company for the printing of 200 copies of Restorative Justice Manual
Distribution of Restorative Justice Manual to relevant stakeholders
Primary Action Officer(s): C. Kaiun, H. Bua,
Secondary Action Officer(s):V. Pala
March Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
DJAG Corporate Plan 2014-2017
Enable clear understanding of Restorative Justice process that are practical in applying in the institutions and in communities
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Coordinate theRestorative Justice Conferencing with Community
Primary Action Officer(s): C. Kaiun, H. Bua,
February to December
Provide quarterlyreports
Crime Prevention & Restorative Justice Branch
Recurrent Budget
DJAG Corporate Plan 2014-2017 (Village Courts)
Provincial & District Administration
LLG & Ward Leaders, community leaders, CSO (NGOs, FBOs) (MTDP)
Improved knowledge and understanding of law and justice processes
PROGRAM AREA: COMMUNITY ENGAGEMENT
Consult with Peace Foundation Melanesia and Scouts Association on partnership towards crime prevention and restorative justice initiatives and MOU signed
Primary Action Officer(s): C. Sakap& A. Manau
Secondary Action Officer(s):Z. Sitban, Dep. Secretary, Justice Administration,
1st and 2nd Quarter
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
DJAG Corporate Plan 2014-2017
Institutional strengthening for justice service delivery and crime prevention initiatives
Identify an Auditor to compile Financial Audit Report for Foundation of Women in Agricultural Development’s (FOWIAD’s) funding proposal of K 9 million to Incentive Fund for the building of mini
Primary Action Officer(s): Collin Sakap, &Antonia Manau
Secondary Action Officer(s): Zachary Sitban, R. Tarube
January to March
Crime Prevention & Restorative Justice Coordination Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Coordination Branch
The securing of funding from Incentive Fund will enable Foundation of Women in Agricultural Development to be a leading Non-Government Organization in pursuing empowerment of youths through sports that complements with
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
stadium for Cocoa with the Grassroots Youth SportsImplementation ofMabiri Juvenile Rehabilitation Centre MOU
economic activities for Youths (male and female) in the local communities
Implementation of Mabiri Agreement (MoU)
Primary Action Officer(s): Z. Sitban, C. Sakap
Primary Action Officer(s): Deputy Sec-Justice Admin & Juvenile Justice Director
January to December
QuarterlyReport
Crime Prevention & Restorative Justice Coordination Branch
Recurrent Budget & Development Budget
Crime Prevention & Restorative Justice Coordination Branch
MOU
Institutional strengthening of Juvenile Justice Service Delivery in the Autonomous Region of Bougainville
Assist Restorative Justice Program to identify and strengthened working relationship with Community Justice Groups and Community Policing
Primary Action Officer(s): C. Sakap& A. Manau
Primary Action Officer(s): Z. Sitban, C. Kaiun & H. Bua
January to December
Provide Quarterly Reports
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Crime Prevention & Restorative Justice Coordination Branch
Strengthened community capacity in dispute and conflict resolution
Assist the EMB with the GESI Policy Implementation on cross cutting issues. Engage with Lucy Sihrong
Primary Action Officer(s): Collin Sakap, &Antonia Manau
Secondary Action Officer(s): Zachary Sitban
First Quarter Crime Prevention & Restorative Justice Coordination Branch
Recurrent Budget & Development Budget
National Law and Justice Policy
GESI Policy
Building stronger partnership in addressing cross cutting issues holistically
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Assist Reporting and Monitoring Program Area of CP & RJ to make follow ups and assess the Chicken Project for the Youths in Lumi, Wosera and Boikin
Primary Action Officer(s): F. Irere & B. Maragau
Secondary Action Officer(s):C. Sakap& A. Manau
First Quarter of 2016
Crime Prevention & Restorative Justice Coordination Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Coordination Branch
Ensure the Chicken Farming Project is progressing well and the Youths are utilizing the life skills training provided by Foundation for Women in Agricultural Development to the Youths of Lumi, Wosera and Boikin.
Identify key development partners and conduct meetings with them to solicit assistance towards crime prevention programs and attend meetings and conferences hosted by other organizations
Primary Action Officer(s): C. Sakap& A. Manau
Secondary Action Officer(s):Z. Sitban Sakap& A. Manau, R. Tarube
January to December
Quarterly reports
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Branch
Probation, Parole, Juvenile
Holistic working relations with key partners and stakeholders addressing common objectives of crime prevention and restorative justice
Identify and Select officials in Law and Justice Sector ( DJAG, Police, Magisterial Services, Village Court Secretariat for 2016Diploma in Justice Administration Course
Primary Action Officer(s): Z. Sitban, N. Mosoro, & HR Manager
Secondary Action Officer(s):C. Sakap& A. Manau
Bi-annual (semester)
Crime Prevention & Restorative Justice Branch
Divine Word University (DWU)
PALJP (DFAT) & Recurrent Budget
Memorandum of Agreement (MOA)
Secretary for Justice
Opportunity to Improve Justice Administration Service Delivery Capability & Capacity
Consult and engaged with Correction Services and CBC to conduct Audit in Juvenile facilities and rehabilitation programs in Provincial
Primary Action Officer(s): C. Sakap, A. &Manau
Secondary Action Officer(s): Z. Sitban, Francis
First & Second Quarter
Crime Prevention & Restorative Justice Branch
Juvenile Justice Act
Law and Justice Policy
Institutional strengthening andImprovement of facilities and rehabilitation programs in prisons and in Juvenile Rehabilitation Centres
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
prisons; Bomana, Keverat, Baiyut, Boram, Buimo, Sandaun and Rehabilitation Centres; Hohola Remand Centre, Erap Rehabilitation Centre, Wewak Boys Town Rehabilitation Centre etc…
Irere, R. Tarube
Negotiate with the Office of LukautimPikinini, Department for Community Development on the establishment of Transit Centre for Crime Prevention to Street Children in NCD
Followed by submission to NEC on this proposal
Primary Action Officer(s): C. Sakap, A. &Manau
Secondary Action Officer(s): Z. Sitban, R. Tarube & Dep. Secretary, Justice Administration,
First & Second Quarter
Crime Prevention & Restorative Justice Branch
LukautimPikinini Act
National LukautimPikinini Policy
National Law & Justice Policy
Children are protected from becoming potential Juveniles to maintain stronger family relationships
PROGRAM AREA: COMMUNITY JUSTICE SERVICE CENTRE ROLL OUT
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Provide support to the Signing of MOU for Esa’ala’s CJSC in Alotau.
Primary Action Officer(s): C. Sakap, A. &Manau
Secondary Action Officer(s):R. Numbori, H. Kili& V. Pala
January Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
DJAG Corporate Plan 2014-2017Village Courts, Provincial & District Administrations
Improved Community Engagement in Law and Order
Organized consultation meetings with Sandaun Provincial Administration and Aitape -Lumi District Development Authority to support CJSC in Lumi.
Primary Action Officer(s): C. Sakap, A. &Manau
Secondary Action Officer(s): Z. Sitban, C. Kauin, R. Palek&R. Tarube
February Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
National Law & Justice Policy
DJAG Corporate Plan 2014-2017
Provincial &District Administration
Sandaun Provincial Administration and AitapeLumi District Development Authority to implement the MOU to strengthened and sustain the operation of CJSC in Lumi
Organized consultation meetings and signing of MOU with;
East Sepik Provincial Administration for CJSC in Maprik, Derekikir, Ambunti and Angoram and Districts, Morobe Provincial Administration for CJSC in Finshafen and Bulolo District, Central
Primary Action Officer(s): C. Sakap, A. &Manau
Secondary Action Officer(s): Z. Sitban, C. Kauin, R. Palek& R. Tarube
January to December
Provide Quarterly Reports
Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
National Law & Justice Policy
DJAG Corporate Plan 2014-2017
Provincial & District Administration
A strong commitment and ownership by Provincial Administration and DDA on CJSCs operational capacity for prudent justice service delivery.
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Provincial Administration for CJSC in Kwikila District, and Madang Provincial Administration for CJSC in Bogia and UsinoBundi Districts, Western Highlands Provincial Administration for CJSC in TambulNebilyer, Southern Highlands Provincial Administration for CJSC in IalibuPangia, East New Britain Provincial Administration for CJSC in POMIO District, New Ireland Provincial Administration for CJSC in Namatai DistrictThis will involved support from the Deputy Secretary- Justice AdminPROGRAM AREA: MONITORING & REPORTING
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Identify organizations to participate in the2016 Crime Prevention & Restorative Justice Expo
Primary Action Officer(s): All Staff of CP & RJ
August 2016 (Ambunti, East Sepik)
Recurrent Budget, Development Budget I.e. PALJP-TP
Agreement with Minister
DJAG Corporate Plan 2014-2017 linked to SSF Goals 3 and 5, MTDP, Vision 2050
Improved Awareness on Law & Justice Sector Services andAccessibility
Information-Communication strategy (IEC material inclusive)
Primary Action Officer(s): F. Irere & B. Maragau
Secondary Action Officer(s): Z. Sitban, Francis Irere
May 2016 Crime Prevention & Restorative Justice Branch
Recurrent Budget
Senior Management Team
Crime
Prevention & Restorative Justice coordination branch
Improved public awareness on Crime Prevention & Restorative Justice initiatives
Developing Monitoring and Reporting system (Phase 2-testing & implementation)
Primary Action Officer(s):
All staff ( leading team- Francis Irere and Benjamin Maragau)
June 2016 Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Senior Management Team
Crime Prevention & Restorative Justice Branch
Probation, Parole, Juvenile
Improved reporting of activities and outputs of restorative Justice service providers
Grants Management & implementation (including external grants support)
Primary Action Officer(s): Z. Sitban, Deputy Sec. Justice Admin
January to December
Crime Prevention & Restorative Justice Branch
Recurrent Budget
Senior Management Team
Crime
Improved funding to Crime Prevention and Restorative Justice service providers targeting key groups and general community
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Activity Actions Officer (s)
Time Frame
Operational Capability
Authority OUTPUT /PUBLIC VALUE
Secondary Action Officer(s): C. Sakap, R. Palek, C. Kaiun & F. Irere
& Development Budget
Prevention & Restorative Justice Branch
Probation, Parole, Juvenile
Establish CP & RJ data and information system to improvemonitoring and evaluation systems
This will require engagement of technical person on short term contract to integrate and link up data base template.
Primary Action Officer(s): F. Irere & B. Maragau
Secondary Action Officer(s): Z. Sitban & C. Sakap
Quarterly Crime Prevention & Restorative Justice Branch
Recurrent Budget & Development Budget
Corporate Work plan
Annual Work Plan
CP & RJ Work Plan
Monitoring and Evaluation Reports and is information and statistics are readily available for management to use for planning purposes
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Key Result Area 4: Public Curator and Official Trustee ServicesObjective: Sound Management of deceased estates, the property of minors, and persons declared insolvent
and/or certified insane.
OFFICE OF PUBLIC CURATOR & OFFICIAL TRUSTEE
Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
a) LEGISLATIVE REVIEWFollow-up on Draft Bill for Public Trustee/Curator Act with LPG, SS & FLC for submission to Secretary. Follow-upon NEC Submission on Public Curator Regulations.
Public Curator, DPC - Operation, DPC - Admin
Jun 30th Recurrent Budget Legal Skills, External Expert Advice.
Public Curator, Dep. Sec. JA.
Update outdated laws governing administration of Public Curator’s Office & Public Administration of Decease Estate & Trust Assets in PNG.
Draft Operational Procedures for Public Trustee/Curators Office (PCOT Manual)
Public Curator,DPC - Operation, DPC - Admin
Jun 30th Recurrent Budget Legal Skills, External Expert Advice
Public Curator, Dep. Sec. JA.
Improve Professional Capability and Public Value
b) CAPACITY BUILDINGIn-house Training on Technical skills from Professionals in Paralegal, Properties, Estate Administration.
DPC - Operations, Training Officer, Office Manager, Estate Properties Manager
Apr - Oct Recurrent & Development Budget, Internal & External Expertise, Donor Funding
Public Curator, Dep. Sec. JA.
Improve Professional Capacity.
Internal / External DPC - Operations, Apr - Oct Recurrent & Public Curator, Building Partnership with 84 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
Training and Awareness on Wills & Trust Administration, (PCOT and DJAG)
Training Officer, Office Manager, Estate Properties Manager, Principal Records Officer
Development Budget, Internal Expertise, External & Donor Funding
Dep. Sec. JA. Stakeholders & Strengthening Public Confidence and Trust
Professional Membership Affiliation (Annually)
DPC - Admin, Training Officer, Office Manager
Jun 30th Recurrent Budget Public Curator Improve Professional Capacity.
c) INSTITUTIONAL STRENGTHENINGReview of Job Descriptions and Organisational Structure
F.Vincent, E. Vinau, T. Bukikun
June 30th Recurrent Budget Public Curator, Dep Sec JA
Effectively manage staff and office operations
ICT Disaster Recovery Management Plan
T. Metio, T.Bukikun, E.Vinau
June 30th Recurrent & Development Budget
Public Curator Improve Data Security & Recovery Plan.
Recovery of Legal Bill of Cost
DPC - Operation, PLO
June 30th Recurrent Budget Public Curator, Dep Sec JA
Improve Court Attendance, Searches & Filings.
Establishment of Provincial Public Curators Office
T. Bukikun,J. Popuna,
Mar - Dec Recurrent & Development Budget,
DJAG Secretary, Executive Property Manager
Bring services to people to provinces.
Implementation of Risk Management Plan.
J. Popuna,J. Moka,M. Koimo
June 30th Recurrent & Development Budget ,
DJAG Secretary, Dep Sec JA
Meet the current changes to reduce the risks to Trust Administration and Properties and liability to the Office & State.
Draft Investment Deed for Minors Trust Fund.
DPC -Admin, Investment Analyst
Mar - Jun Recurrent Budget Public Curator, Dep Sec JA
Legal compliance for trust fund investment.
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Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
Amendments to Trust Instruments for the PCOT seven (7) Trust accounts.
Manager Finance, Finance Officer
March 30th Recurrent Budget Public Curator Statuary requirement to ensure accountability.
Feasibility Study for Establishment of Public Curator Storage Warehouse.
T. BukikunM. GoudaE. Vinau,F. Francis
June 30th Development Budget K50, 000.
Public Curator, DJAG Secretary, Dep Sec JA
Acquire & improve capacity for safe storage & security of clients Trust Properties & Corporate Properties Assets.
Annual Audit by Auditor General’s Office. (Respond to Auditor General's Office 2012 Audit Queries).
Auditor General,& Public Curators Office
April 30th Recurrent Budget Public Curator, Dep Sec JA
Statutory Requirement to maintain accountability.
Internal Audit to all Public Curator Regional Offices: ( Momase, Highlands, Southern& NGI)
Internal Auditor March - Oct Recurrent Budget K
Public Curator Ensure proper accountability of deceased estates
Regional Office Inspections: Legal, Records, Properties, Finance and Admin.
PC Sectional Heads
March - Oct Recurrent & Development Budget
Public Curator Ensure effective management and control to the Regional Offices.
Regional DPC to carryout Provincial Inspection and awareness
All RDPCs March - Oct Recurrent & Development Budget
Public Curator &Dep Sec JA
Ensure effective management and control to by Regional Offices.
d) REPORTING AND RECORD MANAGEMENTArchive Exercise - Sort out 6Mile Transferred Records
Record Staff + Volunteers.
Sep - Dec Recurrent & Development Budget
PC Mgt, Dept. Records Section.
Retrieve and rescue Records for safe keeping
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Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
deceased estate register/database - HQ (Full status update and inventory of HQ deceased estate files)
Officer, Office Manager
Development Budget
Dep Sec JA Program.
HQ. Regional Estate Files Full Status update Register (2002-Current)
PC & DJAG Records staff
June 30th Recurrent Budget Public Curator Refine Inventory/ Register of files for archiving exercise
e) INFORMATION TECHNOLOGY SUPPORT AND DATABASEUp-date Tracker and backup PC OT Server
DPC - Admin, Office Manager, Snr. I T Officer
Mar 30th Recurrent & Development Budget
Public Curator Improve File Document Tracking System.
Stocktake & replace ICT equipment.
DPC - Admin, Office Manager, Snr. I T Officer
Jan - Dec Recurrent Development Budget
Public Curator Asset Replacement & Protection.
f) KEY ADMINISTRATIVE ACTIVITIESCompile outstanding Financial Statement for year 2013 & 2014
Public Curator, RDPCs, Finance Manger
Mar 30th Recurrent Budget Public Curator Statutory Requirement.
Compile outstanding 2013 & 2014 Annual Report.
DPC - Admin, PC Sectional Heads, RDPCs
Jun 30th Recurrent Budget Public Curator, DJAG Secretary, Minister
Statutory Requirement, ensure maintenance of accountability.
Compilation of 2015 Annual Report.
PC Sectional Heads, RDPCs, Office Manager,
Mar 30th Recurrent Budget Public Curator, Dep. Sec. JA.
Statutory Requirement, ensure maintenance of accountability.
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Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
Training Officer
2017 Work Plan (Including Divisional Plans & Regional Work Plans).Workshop for 2017 Work Plan.Submit Regional & Divisional Work Plan by November 2016.
PC Sectional Heads, RDPCs
Sept 30th Recurrent Budget Public Curator, Dep. Sec. JA.
Maintain clear Operational Direction for the Office.
To Relocate PC Southern Regional Office
Follow-up on the Southern Regional Office Relocation.
DPC - Admin, RDPC(SR), Office Manager
Feb-May Recurrent Budget, Public Curator, Dep. Sec. JA.
To Relocate PC Southern Regional Office
g) KEY OPERATIONAL ACTIVITIESIdentify & collect Minors and Deceased Estate Funds for Investment Exercise in Regions.
DPC- Admin, Investment Analyst
June 30th Recurrent Budget Public Curator Ensure Proper Mgt of Minor Trust Funds.
Identify & clear deceased estate investment back log
DPC- Admin, Investment Analyst
Jan - Dec Recurrent Budget Public Curator Ensure effective Investment management
Identify and clear unclaimed monies and Suspense Account monies
Finance Manager, Office Manager
Dec Recurrent & Development Budget ,
Public Curator Effective Management and accountability of Deceased Estates Trust funds.
Regional Real Property Inspections & Valuations
DPC - Operations & Admin, Estate Property Manager, RDPCs
March 30th Recurrent Budget Public Curator, DPC- Operations.
Effective Management of Trust Properties
Identify and clear 1000 plus properties
DPC - Operations, Estate Property
June 30th Recurrent Budget Public Curator Ensure effective data on Trust properties data for
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Activity Action Officer(s) Time Frame Operational Capability
Authority Output & Public Value
on back log Manager, External Stakeholders
audit purposes
Yonki Township Project( Estate of Late Peter Zuccollo)
DPC - Operations, Estate Property Manager, PLO, RDPC(MR)
Aug 1st Self-funded Public Curators Clear and close the estate
Key Result Area 5: Land Tribunal ServicesObjective: Effective processes for settling land disputes, deciding on settlement payments over
national land, and deciding on applications for customary land tenure conversions.
LAND TITLES COMMISSIONActivity Action Officer
(s)Time
FrameOperationalCapability
Authority Output & Public Value
LTC HEARINGS - Matters under the Land (Tenure Conversion) ActSection 7 matters for NIP
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Feb 15- 28, 2016
Budgetary Support by the NIP Provincial Govt
Mandated by the relevant legislations: Land Titles Commission Act 1962 and Land
Enable applicants to get their certificate of titles over their Customary Land, so they can participate in Business Activities and play a role in
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Activity Action Officer (s)
Time Frame
OperationalCapability
Authority Output & Public Value
(Tenure Conversion) Act 1963
the development of PNG
Section 7 matters for EHP
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Mar 14 – 27, 2016
Budgetary Support under Re-Current Budget
As above As above
Section 7 matters for Madang
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
May 9 - 22, 2016
Budgetary Support under Re-Current Budget
As above As above
Section 7 matters for ESP/WSP
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Jun 5 – 26, 2016
Budgetary Support under Re-Current Budget
As above As above
Section 7 matters for SHP/Hela
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Aug 7 – 28, 2016
Budgetary Support under Re-Current Budget
As above As above
Section 7 matters for Central/Gulf
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Sept 11 - 25, 2016
Budgetary Support under Re-Current Budget
As above As above
Section 7 matters for NCD
Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)
Oct 24 – Nov 4, 2016
Budgetary Support under Re-Current Budget
As above As above
ANNUAL REPORTSBi-Annual Report for 2013 and 2014
Commissioners, Agi, Karl (other officers to assist)
End of March, 2016
Supported by Re-Current Budget
Based on expectations from relevant Authorities
Inform people what LTC had achieved during 2013 and 2014, and through such report Authorities can see whether it has achieved its goals and objectives, and if not why!
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Activity Action Officer (s)
Time Frame
OperationalCapability
Authority Output & Public Value
2015 Agi, Karl (other officers to assist)
2016 Current Budget
Pamphlets and Brochures for Clients on what LTC does and the Procedure it follows in processing applications
Commissioners, Agi, , Karl (other officers to assist)
End of March, 2016
Supported by Re-current Budget
Based on demand from Clients
Inform and make people more aware and understand the work of LTC and try and make good informed decisions when making applications to LTC
TRANSCRIPTS
Work on outstanding and new Transcripts
Commissioners, Agi, Susan, Angela
On-going Supported by Re-Current Budget
Expectation from Authorities as well as it is a requirement for records and for purposes of Appeals
Need to keep records of all hearings for public purposes and also for records
DIGITIZATION OF RECORDS PROJECT- Continue to work on the LTC digitization of records Project
Commissioners, Agi, Gela, Samuel
On-going Supported by Re- Current Budget
Expectations from Authorities
Need to secure LTC’s invaluable records from loss and also make it easily accessible by clients online
SECTION 24 CERTIFICATES FOR S.7 APPLICATIONSFollow up S.24 Certificates from DLPP (both outstanding and new ones)
Agi, Samuel, Gela and Karl
On-going Supported under Re-Current Budget
Requirement under the Land (Tenure Conversion) Act 1963
Necessary part of the process of acquiring Certificate of Titles under s.7 of the Land (Tenure Conversion) Act
ADVICE TO CLIENTS
Provision of advice to clients at the Counter, HQ and out in Provinces while on
Commissioners, Agi, Karl, Susan
On-going Supported under Re-Current Budget
Assistance provided to clients as a service to the people of PNG
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Activity Action Officer (s)
Time Frame
OperationalCapability
Authority Output & Public Value
court circuit
MATTERS BEFORE NATIONAL COURTKainantu Gold Project - Review Applications
Commissioners, Agi, Susan, Karl and SGO
Jan – Dec 2016
Supported under Re-Current Budget with additional funding from MRA (Karl to liaise with MRA).
Expectations from authorities
Deal with the outstanding dispute to enable developer to make some progress.
Application for Judicial review on Dere Land (Decision by Batata)
Commissioners, Agi, Karl (other officers where required)
On-going Supported by Recurrent Budget
LDSA and LTC ActLand (Tenure Conversion) Act and National Court Rules
Need to defend the case so that the applicant can get his title
Wafi-Golpu Project -Demarcation Plan for Wafi/Golpu
Commissioners, Agi, Karl, MRA, Morobe Provincial Govt, Lands Morobe, MMJV
On-going Supported by Recurrent Budget and other Stakeholders
LTC Act and expectation from authorities
In order to deal with land ownership and boundary issues to allow developer (MMJV) to make progress
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NATIONAL LANDS COMMISSIONActivity Action Officer
(s)Time Frame Operational
Capacity/Capability
Authority Output & Public Value
Commission Hearings1. Western Highlands
- Announcement of Decision, Mount Hagen Town
2. Gulf, Central, NCD - Adjourned Cases
Luke Mongko
Arua Leva
Onu Naime
January to March
Recurrent Budget, State Solicitor Office
National Land Registration Act
Settle former landowners grievances
Secure State Land Titles
Southern Highlands,Chimbu, Wabag - Adjourned Cases
Luke Mongko
Arua Leva
Onu Naime
April to June Recurrent Budget,State Solicitor
National LandRegistration Act
To settle former land owners grievances.
To secure indefeasible land titles for the State
Western Province, Milne Bay Province - Adjourned cases
West New Britain - New cases
Luke Mongko
Arua Leva
Onu Naime
July to September
Recurrent Budget,State Solicitor
National LandRegistration Act
To settle former land owners grievances.
To secure indefeasible land titles for the State
AROB - New case and Adjourned cases ordered in 1st, 2nd and 3rd quarters
Luke Mongko
Arua Leva
Onu Naime
October 2016 to December 2016
Recurrent Budget,State Solicitor
National LandRegistration Act
To settle former land owners grievances.
To secure indefeasible land titles for the State
MERGER OF NLC/LTC
1. Consequent Legislative Review
2. Restructure ofstaff establishment
Luke Mongko, Nicodemus Mosoro, Lawrence Kalinoe
January to December
Recurrent BudgetConsultant, Human Resources Management
White Paper Policy and DJAG
Regular dialogue with the consultant, the Secretary (DJAG) and Deputy Secretary (JA)
Formation of single Lands Unit within DJAG
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Activity Action Officer (s)
Time Frame Operational Capacity/Capability
Authority Output & Public Value
Prepare for merger with the MS
ANNUAL REPORTS
2012, 2013, 2014 and2015
Finalization and Printing
Luke Mongko and Arua Leva
January to June
Recurrent Budget National Land Registration Act
Presentation of reports to the Parliament
Public information on annual performance of National Lands Commission
Records Management Project - Information input into data database system
Ian Sindek and VagiIgo, Rosemary Turua, Arua Leva
January to March
Recurrent Budget, Information Management Branch
Secretary (DJAG) and Information Management Branch
Easy excess to NLC records.
Preservation of records for future.
To improve the records management of the Office.
Records Management Project - Reviewing of Digitization
Ian Sindek, VagiIgo, Arua Leva and Rosemary Turua,
April to June Recurrent Budget, Information Management Branch
Secretary (DJAG) and Information Management Branch
Easy excess to NLC records.
Preservation of records for future.
To improve the records management of the Office
Records Management Project - Manual Card creation for each Province
Ian Sindek and VagiIgo, Rosemary Turua, Arua Leva
July to September
Recurrent Budget, Information Management Branch
Secretary (DJAG) and Information Management Branch
Easy excess to NLC records
To improve the Records Management of the Office
Records Management Project - Creation and update of manual case file notes
Ian Sindek and VagiIgo, Rosemary Turua, Arua Leva
October 2016 to December 2016
Recurrent Budget, Information Management Branch
Secretary (DJAG) and Information Management Branch
Update of case file status
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Key Result Area 6: Corporate Management and Sector CoordinationObjective: Provide strategic and corporate leadership to ensure that the department performs its core
functions effectively and efficiently.
POLICY, PLANNING AND MONITORINGActivity Action Officer Time Frame Operational
CapabilityAuthority Output & Public
ValuePolicy Planning & Implementation CoordinationChecklist/Guide Booklet for successful implementation of work plans/budgets
Metio, Robert, Cletus,Freda
Jan - Mar Recurrent Risk mitigation & effective management of issues/constraints to Successful implementation of policy initiatives
(PPM Manual)2017 Annual Plan Booklet
Robert, Cletus, Josephet, Joe, Geita
Nov - Dec Recurrent Corporate Plan 2014 – 2017
Secretary’s Performance Agreement
All branch plans compiled as schedule to the Secretary’s Performance Agreement.
Effective Performance Management of rank and file
Coordination of the 2017 planning & Budgeting process
Jenny, Freda, Josephet, Geita, Joe
Jan – Jun Recurrent Corporate Plan 2014 – 2017
Secretary’s Performance Agreement
Well written project submissions, funding secured, and corporate plan effectively implemented
Research and support all Internal Policies (Integrity Doc.)
Robert, Freda, John
Jan –Dec HR Policy Development Working Committee (Team)
A comprehensive Staff Handbook published.
Currency of internal policies
2017 Year Planner & Desk Calendars – DJAG & LJSS Merged
Jenny, Giwai, Joe, Geita
Mar – April&Aug - Sept
Public Service Business Cycle
Summary of key dates and activities are available for public consumptions
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Activity Action Officer Time Frame Operational Capability
Authority Output & Public Value
Monitoring & Evaluation and ReportingFinalise M&E and Reporting Framework (Update QRT to reflect new planning template)
Robert,Jenny, Fidelma, Freda
Jan – Feb Corporate Plan 2014 – 2017&Sector PMF
National Policy M&E Framework
Secretary’s Performance Agreement
Compliance Quarterly & Annual Reporting
Quarterly Performance Reporting Workshops
Jenny,Fidelma,John,Joe,Geita
Apr, Jul, Oct, Dec
Managers’ Employment Contracts
Branch Work Plans
Quarterly Performance Reports & 2015 AMR resulting in compliance to PFMA and good management practice
M&E and Assessment trips to regional & provincial centres
Jenny,Fidelma,John,Geita,Joe,PPM
Quarterly M&E recruit & other PPM officers to assist
Confirm data/statistics and other information for evaluation and assessment purposes
Support to Crime Prevention Database
Jenny, John,Fidelma
Jan - Dec Recurrent Enhance preventing crimes
Support to CJSC Program, IMS & other Donor funded projects
Jenny, Freda, Fidelma, John
Jan - Dec Development Budget
Enhance project implementation &manage information
Support to Sector M&E
Jenny,Fidelma, John
Jan - Dec Recurrent
PMIC meetings Jenny, Freda, Geita, Joe
Quarterly Project Management Committee Chairman and Members
Effective implementation coordination and reporting
Production of Project Implementation (DNPM) Reports
Jenny, Freda,Fidelma
Recurrent Infrastructure & Capital Works Program 2012- 2017
Public Accountability of project funding
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Activity Action Officer Time Frame Operational Capability
Authority Output & Public Value
Annual Budget – Capital Investment Component
Support development of all branches’ IMSs and monitor relevance of KPIs
PPM Jan - Dec Corporate Plan 2-14 – 2017
M&E Framework
The 3x Deputy Secretaries as Program Managers
Enhanced focus on implementation
Reporting & PublicationProduction of Quarterly Reports
Jenny, Sheila, John Quarterly Recurrent National Policy M&E Framework
Sector PMF
Published Reports submitted for compliance and circulated for public consumption
2015 AMR Dr. Kalinoe, Robert, Jenny & Sheila
Jan – Feb Recurrent National Policy M&E Framework
Sector PMF
Secretary’s Performance Agreement &Corporate Plan 2014 - 2017
Compliance to PSMA & PFMA
Statutory Reports Sheila Jan - Jun Recurrent Various Statutes Published Reports submitted for compliance and circulated for public consumption
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FINANCIAL MANAGEMENTActivity Action Officer Time Frame Operational
CapabilityAuthority Output & Public Value
IFMS Rollout(Full Module)
Finance DeptDJAGIFMS TeamMr AgaviMr.OrorokuMr.DamiMr.GauaMr.Metio
January2016
RecurrentBudget
PNG Govt To improve Govt Accounting System & Reporting System
IFMS Training Mr. Simon. AgaviMr. Pex BuaMr. John NgihIFMS Team
January – March
Recurrent Budget
Secretary For Justice
To gain skills to effectively implement IFMS
4thQtr Budget Report
Mr. Philip OrorokuMr. Joel DamiMr. Simon AgaviMr. Robert TarubeMr.Benny.Y. Metio
Quarterly Recurrent Budget
Secretary for Justice
To Provide Expenditure Reports to Dept of Finance, Dept of Treasury, Dept of National Planning
1stQtr Budget Review Report
Mr. Philip OrorokuMr. Robert TarubeMr. Benny .Y. MetioMr. Simon B AgaviMr. Pex P Bua
January – March
Recurrent Budget
Dept of Finance, Dept of Treasury, Dept of National Planning, DJAG
Report on Spending of Public MoniesPMFA Requirements
Responses and Implementation of Audit Report & Recommendations
Mr. Simon B AgaviMr. Benny .Y. Metio
January - December
Recurrent Budget
Auditor General’s Office, DJAG
Improve on Public Finances Management SystemImprove on Procedures
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Mr. Pex P BuaMr.NoahGaua
and Processes
Review of Processes and Procedures
Mr. Simon B AgaviMr. Philip OrorokuMr. Joel DamiMr. Benny .Y. Metio
January - December
Recurrent Budget
DJAG To Strengthen Weaknesses on Management of Public Monies
Pre-ceiling Budget Estimates
Mr. Philip OrorokuMr.SimonNema& Branch Heads
May – August Recurrent Budget
Dept of Treasury, Dept of National Planning, DJAG
To Provide Budget Estimates to Dept of Treasury and Dept of National Planning
Acquittals And Advances
Mr.MetioMr.AgaviMr.OrorokuMs.MarieFamundi
January - March
Recurrent Budget
DJAG Provide effective Monitoring and Reporting of Public Funds
Review Of Trust Accounts & Implementation Of Donor Funds
Mr. MetioMr.AgaviMr.OrorokuMr.Gaua
January To December
Development Budget
DjagDnpmDepartment Of Finance
To rrovide effective Monitoring and Reporting on Trust Accounts and Donor Funded Projects
2016 BUDGET IMPLEMENTATION
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HUMAN RESOURCES MANAGEMENT
Activity Action Officer (s)
Time Frame Operational Capability
Authority Output & Public Value
Develop HRM Manual (HR Policies)
T. KalamoJ. WalkemH. MianaP. BuaW. KibaJ. YayabuN. Konena
Jan-Jun Recurrent BudgetHR Policy Development Working Committee (Team)
Executive ManagementSMT
HR Manual Developed
Staff of department fully aware of their rights, processes and systems
Improved decision making, management and monitoring of staff and Managers.
Facilitate Top-down and Bottom-up Performance Appraisal System
W. KibaH. MianaP. Bua
Jan-Jun Recurrent PSMASMT
Improved supervision and monitoring of staff and Managers.
Co-ordinate Individual Work Plans
W. KibaH. Miana
Jan-Jun Recurrent General OrdersSMT
Improved monitoring and supervision of staff performance directed towards achieving individual work plans.
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Activity Action Officer (s)
Time Frame Operational Capability
Authority Output & Public Value
Facilitate, advertisement, recruitment and selection
E. WaheH. MianaP. Bua
Jan-Jun Recurrent Executive ManagementSMTEM(HRM)
Ensure funded vacant positions are filled
Timely processing of applications
Recruitment Based on Merit
Develop Workforce Plan for the Department
L. KaiapH. MianaP. Bua
Jan-March Recurrent Executive ManagementExecutive Manager (HRM)
Improved Planning and Monitoring of Department’s Workforce
Develop Disciplinary Process
J. YayabuW. KibaH. Miana
Jan-March Recurrent Executive , Manager (HRM)
Formulate disciplinary process for Managers & staff to understand and easy to apply
Review of Employment Contracts
J. SitbanH. Miana
Jan-Dec Recurrent PSMAGOEM(HRM)
Improved management of Employment Contracts of Senior Managers and Others
Up-date and Create salary history cards
J. SartoM. RagagaloA. KubiaM. Lahui
Jan-Dec Recurrent Executive ManagementEM(HRM)
Salary history cards created and up-dated for each individual staff of DJAG
Capability Needs Analysis/Training Needs Analysis
T. KalamoJ. WalkemN. KonenaM. Kaima
Jan-Apr Recurrent EM(HRM) Identify staff skills gap and develop for improved service delivery
Training Plan J. WalkemN. KonenaM. Kaima
Jan-March Recurrent EM(HRM) Structured learning and develop plan for staff capability enhancement for improved service delivery
Cross Cutting Issues Education and Awareness program
T. KalamoJ. WalkemM. Kaima
Feb-Dec Recurrent & Donor (PALJAP)
SecretaryEM(HRM)
Better informed employees conscious of risks and knowledgeable to prevent,
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Activity Action Officer (s)
Time Frame Operational Capability
Authority Output & Public Value
N. Konena protect and address CCI issues at workplace which contributes to a healthy and safe workplace
Facilitate Diploma in Justice Administration
J. WalkemM. KaimaP. BuaZ. Sitban
Jan-Dec Recurrent & Donor (PALJP)
Executive ManagementEM(HRM)
Up-grade capacity of Justice Administration staff to improve service delivery
Facilitate PS Induction for Probationary Officers
N. KonenaJ. WalkemP. Bua
Jan-Dec Recurrent PSMAGOExecutive ManagementEM(HRM)
Probationary Officers are timely appointed and made permanent officers of the PNG Public Service
Compilation of 2014 Training Report
J. WalkemN. KonenaP. BuaSecretary
Jan-March Recurrent PMSASecretaryGOExecutive Management
Account for Training endorsed to up-grade skills, capacity of DJAG staff
Attendance reporting M. RagagaloA. KubiaH. RogerM.Lahui
Jan-Dec Recurrent GOExecutive ManagementEM(HRM)
Improved monitoring, management and accountability of staff attendance
Reconcile Payroll expenditure against Budget
M. LahuiJ. SartoP. Bua
Jan-Dec Recurrent GOExecutive ManagementEM(HRM)
Improved monitoring, management and accountability of PE Budget
INFORMATION MANAGEMENT
Activity Action Officer (s)
Time Frame
Operational Capacity/Capability
AuthorityOutput & Public Value
IT -
SUPP
ORT
Rollout of Web mail to Provincial Offices
AA, EA,LS,MZ,NK
Jan - May
Project Mr Ngih and Mr. Metio
Email service to officers in the provinces
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capability
AuthorityOutput & Public Value
DJAG HQ SOE image creation & rollout at HQ
AA, NK, LS, MZ
Jun - Aug Project
Mr Ngih and Mr. Metio
SOE creation complete & prepare for rollout
IT Helpdesk supportEA, AA, MZ, LS, NK
Jan – Dec Recurrent
Mr Ngih and Mr. Metio
Monthly reports on IT services completed
Quarterly provincial visitsEA, MZ, AA, LS, NK
Feb – Dec Recurrent
Mr Ngih and Mr. Metio
Completion of quarterly visits to provincial offices.
IT Equipment/ Assets Registry Update EA, AAFeb – Dec Recurrent
Mr Ngih and Mr. Metio
Up-to-date Asset registry
Audits & BOS EA, AAJul – Sep Recurrent
Mr Ngih and Mr. Metio
Complete of Audit and BOS
IT -
NETW
ORK
& SY
STEM
S SU
PPOR
T
Core Systems Maintenance SS, TK, EAJan - Mar Project
Mr Ngih and Mr. Metio
Up to date Active Directory and endpoint agents for SOPHOS, Desktop Authority and Manage Engine
Purchase of licenses and upgrade of Systems Applications (Desktop Authority)
SS Feb - Mar Project Mr Ngih and
Mr. Metio
· Purchase and insert licenses • Desktop Authority - Completed upgrade and migration
Cyberome Implementation TK Mar-Jun ProjectMr Ngih and Mr. Metio
Configure and setup Cyberome
IPVPN Setup for provincial offices TK Apr - Jul ProjectMr Ngih and Mr. Metio
IPVPN Connection successful.
DJAG HQ ICT infrastructure upgrade TK, SS, MZJul – Nov Project
Mr Ngih and Mr. Metio
Upgrade of cabling and communication devices
Monthly server maintenance schedule for HQ and NCD offices
TK, SS Jan-Dec Recurrent Mr Ngih and Mr. Metio
Monthly reports on IT services completed
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capability
AuthorityOutput & Public Value
Quarterly server maintenance schedule for regional offices. (To concide with IT Support provincial visit)
TK, SS Feb-DecRecurrent
Mr Ngih and Mr. Metio
Completion of server maintenance at the end of each quarter
Data Backup - Daily, Weekly, Monthly SS, TKJan – Dec Recurrent
Successful backup daily. •Sucessful data recovery - VMS & user data.
System Monitoring SS, TK Jan – Dec Recurrent Mr Ngih and
Mr. Metio
•Storage sizes within policy limits.•Timely update of corporate AV.•Internet traffic usage is filtered•Tools Updated•Successful updatesMicrosoft•Proper runnin VMS in Vsphere
IT -
APP
& DB
Purchase and Implement Softlink software for Library WW,DS
Mar - May Project
Mr Ngih and Mr. Metio
Skills Transfer WW, DSMay – Jul Project
Mr Ngih and Mr. Metio
Completion of succession planning
Legal Information Management System WW, DS
Jan – Nov Project
Mr Ngih and Mr. Metio
Provision of technical advice to OSS and OSG
Database Support WWJan – Dec Recurrent
Mr Ngih and Mr. Metio
Support for existing databases delivered
Website WW, EAJan – Dec Recurrent
Mr Ngih and Mr. Metio
Updated DJAG website
Intranet AA, WW, EA Jan-Nov RecurrentMr Ngih and Mr. Metio
Updated DJAG intranet
IT -
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capability
AuthorityOutput & Public Value
ADM
INInformation & Communication Technology Policy DS
Jan – Mar Project
Mr Ngih and Mr. Metio
Completed policy on ICT
Regulative instruments to complement ICT policy
DS Apr – Jun
Project Mr Ngih and Mr. Metio
Completed regulations for implementation of ICT at DJAG
Capacity Needs Analysis for IT Staff DSJul – Sep Project
Mr Ngih and Mr. Metio
Completion of CNA for IT staff
Libra
ry
Scanning of Legislation File R. Leslie Jan-DecRecurrent Budget
Manager-Library, EM IMB
Imroved Library Services
Newspaper IndexingMesulam, Berry Jan-Dec
Recurrent Budget
Manager-Library, EM IMB
Imroved Library Services
CataloguingBerry, Marakan Jan-Dec
Recurrent Budget
Manager-Library, EM IMB
Imroved Library Services
Library Management SystemMarakan,Sakumai Jan-Dec
Recurrent Budget
Manager-Library, EM IMB
Imroved Library Services
Reco
rds
1. Clearance of Closed records,& Archival Activities
Noel, Igo Jan - Dec
Recurrent Budget, Storage
Manager - Rec, EM-IMB
Easy access to accurate and complete information when required
Current records Inspection & Fix Maino, Igo Jan - Dec
Recurrent Budget
Manager - Rec, EM-IMB
Easy access to accurate and complete information when required
Digitization/Scanning - Archival Records
Geno,Noel, Maino
Jan - Dec
Easy access to accurate and complete
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Activity Action Officer (s)
Time Frame
Operational Capacity/Capability
AuthorityOutput & Public Value
information and reduce physical storage space.
ASSETS AND FACILITIES MANAGEMENT
Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
Infrastructure & Capital Works Program 2012 - 20172015 Carry Forward ProjectsManus Office & staff house, Lorengau town
E. Velea, J. Daniels, M. Amaroa
Sept 2015 – May 2016
2016 Capital Budget
Corporate Plan 2014 – 2017Secretary’s Performance Agreement
Improve Service Delivery
Kerema Staff House, GP
M. Amaroa, Evelea, J. Daniels
Nov 2015 – March 2016
2016 Capital Budget
Improve Performance
Madang Staff Duplex, Mag Prov
E. Velea, J. Daniels, D. Sere
January – June 2016
2016 Capital Budget Improve Service Delivery
Wewak staff duplex, ESP
E. Velea, J. Daniels D. Sere
Nov 2015 – June 2016
2016 Capital Budget
Improve Performance
108 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
CJC Pangia, SHP P. Ashwin, E. Velea, J. Daniels, M. Amaroa
Nov 2015 – Sept 2016
2016 Capital Budget Improve Service Delivery
New Projects for 2016a) Vanimo: Provincial
office complex, WSPE. Velea, M. Amaroa, D. Sere,
January – October
2016 Capital Budget Corporate Plan
2014 – 2017Secretary’s Performance Agreement
Improve Service Delivery
b) Kavieng: Provincial office complex, NIP
M. Amaroa, E. Velea, J. Daniels.
January – September
2016 Capital Budget
Improve Service Delivery
c) Alotau: Provincial office complex, MBP
D. Sere, E. Velea, P. Gumanz (
January – August
2016 Capital Budget
Improve Service Delivery
d) Justice Administration National office complex – design doc
P. Gumanz, D. Sere, (M. Amaroa)
January - September
2016 Capital Budget
Improve Service Delivery
e) Lae Regional office complex – design doc
P. Gumanz, D. Sere, E. Velea(M. Amaroa)
January - September
2016 Capital Budget
Improve Service Delivery
f) Goroka Staff housing
G. Ive, E. Velea, M. Amaroa
February – June
2016 Capital Budget
Improve Service Delivery
g) Kokopo Regional office complex – fencing
P. Gumanz, D. Sere, Land Consultant
January – June 2016 Capital Budget
Improve Service Delivery
h) CJC Projects – provision of technical support
M. Amaroa. E. Velea, J. Daniels, Zachary Sitban
January – December (update quarterly)
2016 Capital Budget
Improve Service Delivery
Land Requirements for expansion of Infrastructure & Capital Works Program
109 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
VanimoAlotauKaviengKokopoGoroka4 Mile, NCDKeremaLaeMaprikAmbuntiMadang (for Staff House)Daru
Land Consultant, P. Gumanz, (D. Sere, M. Amaroa)
January – June (update quarterly)
Improve Service Delivery
Asset Management2.1Updating &
completion of mini asset register
P. Aihi, K. Opa, M. Amaroa.
January – March
2016 Recurrent & Development Budget
Deputy Secretary Co-operate Affairs
Improve Asset Management System,
2.2BOS on old exist assets
P. Aihi, K. Opa, M. Amaroa (P. Gumanz)
February – June
funding arrangement
& General Administration
enhance and improve performance
2.3Creation of web based Asset Mgtdatabase module (user friendly)
P. Aihi, M. Amaroa, J. Ngih IMB, J. Dami FMB
February – June
Corporate PlanAnnual Plan
Fleet Administration3.1Updating
feet/equipment management records
D. Kari, H. Korukanjin, P. Ashwin
January – March
2016 Recurrent Budget funding
Deputy Secretary Co-operate Affairs & General Administration
Improve Fleet and Management system services delivery
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Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
3.2Incorporating fleet information into fleet Mgt Database part of item 2.0. c)]
March – December (update quarterly)
3.3BOS Inspection January – December (update quarterly)
Corporate Plan Annual Plan
3.4Supervision of quarterly payments of workshop service bills
January – December (update quarterly )
Institutional Housing & Leased Office Management4.1Review & updating
of existing rentals for Dept. Housing
G. Ive, P. Ashwin January – April 2016 Recurrent Budget funding
Deputy Secretary Co-operate Affairs & General Administration
Enhance Service DeliveryEffective performance
4.2Establishment of rental trust account
G. Ive, P. Gumanz, P. Ororoku FMB
January – June Corporate Plan Annual Plan
4.3Quarterly inspection
G. Ive, E. Velea, P. Ashwin, P. Aihi
January – March
4.4Routine Maintenance
G. Ive, E. Velea, M. Amaroa, D. Sere
January – December (update Quarterly)
2016 Recurrent budget
4.5Negotiation of office space
G. Ive, P. Ashwin, D. Sere
January – December
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Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
allocation with Provincial Govt.
(update quarterly)
4.6Review of current & previous Lease Agreements
G. Ive, M. Amaroa, P. Gumanz, (Office of StateSol)
January – December (update quarterly)
Provincial Office Management5.1Coordination of
provincial officesP. Ashwin January –
December (update quarterly)
2016 Recurrent Budget funding
Deputy SecretaryCo-operate Affairs & General
Improve performance and increase service delivery
5.2Administration & Operational support
P. Ashwin, M. Amaroa
Administration Annual Plan
5.3Maintenance & upkeep
P. Ashwin, E. Velea, M. Amaroa, D. Sere
5.4Furnishing of offices – Madang& Wewak
P. Ashwin, P. Aihi January – April
Security Operations6.1Review of security
operationsE. Bidau M. Amaroa, P. Gumanz
January – March
2016 Recurrent & Development Budget funding arrangement
Deputy Secretary Co-operate Affairs & General
Enhance operation and improve performance
6.2Security Operation Manual
E. Bidau, M. Amaroa, P. Gumanz, (StateSol)
January – June Administration Annual Plan
6.3Security Operation Monitoring
E. Bidau January – December
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Activity Action Officer (s)
Time Frame Operational Capacity/Capabi
lity
Authority Output & Public Value
(update quarterly)
6.4Operational & communication equipments
E. Bidau, P. Aihi
6.5Draft DJAG Security Policy
Mr. Peter GumanzMr. Robert TarubeMr.EmmexBidau
Jan – June 2016
DJAG’s Corporate Plan 2014-2017
PSMA GO
Mr. Pex Bua,SMT
Provide guidelines to address current security related issue and preserve and protect staffs and DJAG Assets.
6.6Creating Data Base For DJAG Security Officers
Mr. John NighMr. Daniel SakumaiMr.EmmexBidau
Jan – June 2016
DJAG Security Shift Schedule and Rotational Plan plus the Security Personnel Information (Details)
Mr. Peter Gumanz, Executive Manager – Assets & Facilities
Integrating DJAG Security Personnel Information for Improved Monitoring, Coordination and Networking.
6.7Recruiting of Two (2) Female Security Officers
Mr. Peter GumanzMr. Pex BuaMr.EmmexBidau
DJAG HRM Recruitment Drive for 2016
Recurrent Budget – Asset & Facilities Branch
Cross-Cutting Issues Policy
Gender Equity & Social Inclusive Policy
Promoting Gender Balance in Security Operations to address Gender Based Violence and Other Social Issues in the Workplace.
6.8Identify Training Needs and Programs for DJAG Security Officers
Ms. Jacinta WalkemMr. Peter GumanzMr.EmmexBidau
Ongoing Staff Performance Appraisals
Recurrent Budget – DJAG Training Budget
Capacity Need Analysis
Mr. Peter Gumanz, Ex. Manager Asset & FacilitiesMs. Lucy Sihrong, Office Manageress
Develop skills & knowledge of DJAG security officer and improved performance standard for effective Security service delivery.
Understand current and future security issues.
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INTERNAL AUDIT Activity Action Officer
(s)Time Frame Operational
Capacity/Capability
Authority Output & Public Value
Brief Outs and Payments system – Solicitor General
Bifa. HeronSamson. EteAsulia Henoka
January, 2016 Tuition free audit Audit Committee & Secretary for Justice
Assess and address the effectiveness of the controls and key risks involved in this activity.Form and recommend appropriate cause of action to Secretary and the Audit Committee
1st quarter DJAG’s Internal Audit Committee meeting
Asulia HenokaLisah Solomon
January-March, 2016
Sitting Allowance for the Independent members
Audit Committee Secretariat – Dept. Of Finance
Deliberate on all audit issues pertaining to DJAG
Financial Reporting – Public Curator’s Office
Steven. WiringaJavis HolloweAsulia Henoka
February, 2016
Tuition free audit Audit Committee & Secretary for Justice
Assess and address the effectiveness of the controls and Key risks on the accountability of deceased estate funds.Formulate and recommend appropriate course of action to address the issues detected including prevention of future occurrences.
Payroll Review- Over expenditure
Lacking authorization
(HRM)
Bifa HeronSamson EteAsulia Henoka
March-April, 2016
Tuition free audit Audit Committee & Secretary for Justice
Assess & Address effectiveness of controls and keys areas over the payroll processes.Consider ways in addressing the issues including the prevention of future occurrences
2nd quarter DJAG’s Asulia Henoka April-June, Sitting Audit Deliberate on all audit 115 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Internal Audit Committee meeting
Lisah Solomon 2016 Allowance for the Independent members
Committee Secretariat – Dept. Of Finance
issues pertaining to DJAG
Advance Acquittals- Late acquittal of advances(FMB)
Steven WiringaJavis HolloweAsulia Henoka
May, 2016 Tuition free audit Audit Committee & Secretary for Justice
Address the adequacy & effectiveness of controls and key risk areas over the cash advance payments
Management and expenditure of funds
- (Recurrent & Development) (FMB)
Bifa HeronSamson EteAsulia Henoka
June-July, 2016 Tuition free audit Audit Committee & Secretary for Justice
Assess the adequacy & effectiveness of the Controls, address the risks areas over the validity and process of transferring funds from one vote to another.Formulate and recommend appropriate course of action
3rd quarter DJAG’s Internal Audit Committee meeting
Asulia HenokaLisah Solomon
Jul- September, 2016
Sitting Allowance for the Independent members
Audit Committee Secretariat – Dept. Of Finance
Deliberate on all audit issues pertaining to DJAG
Bank reconciliations of accounts
Steven WiringaJavis HolloweAsulia Henoka
August, 2016 Tuition free audit Audit Committee & Secretary for Justice
Assess the adequacy & effectiveness of the Controls, address the risks areas over the validity and process of transferring funds from one vote to another.Formulate and recommend appropriate course of actionIncluding prevention of future occurrences
Annual Plan – Plans not complement the expected activities from the PFDs(PPM)
Bifa HeronSamson EteAsulia Henoka
September - October, 2016
Tuition free audit Audit Committee & Secretary for Justice
Assess actual plans against expected outcomes ( Plans Vs Budgets)Form and recommend appropriate course of action
4th quarter DJAG’s Asulia Henoka Oct- Sitting Audit Deliberate on all audit 116 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
Internal Audit Committee meeting
Lisah Solomon December, 2016
Allowance for the Independent members
Committee Secretariat – Dept. Of Finance
issues pertaining to DJAG
Assets Review (A & F/Properties MGT)
Steven WiringaJavis HolloweAsulia Henoka
Nov – December,2016.
Tuition free audit Audit Committee & Secretary for Justice
Assess and address effectiveness in providing reports in a timely manner and the risk areas involved.From and recommend appropriate course of action to Secretary and the Audit Committee
Gain and understanding of departments assets and their respective detailsAssess and address the usefulness of state assetsForm and recommend course of appropriate action to Management
117 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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LAW & JUSTICE SECTOR SECRETARIAT
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119 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
120 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
121 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
122 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
“A Just, Safe and Secure Society for All”
123 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s
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