a genda welcome & introduction washington’s ceds efforts ceds as data governance tool ceds...

AGENDA

• Welcome & Introduction

• Washington’s CEDS Efforts

• CEDS as Data Governance Tool

• CEDS Tools

• Break

• CEDS Speed Session

WASHINGTON

SHARING INFORMATION ON CEDS• CEDS is a regular agenda item for our

Data Management Committee and Data Governance Group.

– Use slide decks and information from CEDS website.

– Collaborative effort with IT.

– Agency Enterprise Architect is a partner in this effort.

CEDS P20 WORKSHOP

• CEDS Workshop March 2012

– Partner with Education Research and Data Center

– Goals of the workshop – cover information on CEDS from the beginning to current status and come to agreement on steps to move forward

– Invited interested stakeholders from across the P20W spectrum including vendors

– Outcome - partner organizations committed to mapping source systems for P-20W SLDS

CEDS POLICY

• March proposed to the Data Governance Group that they adopted a Policy on CEDS in WA

• Refined draft language after the EIMAC conference this May in Denver.

• Data Governance Group adopted in May

• Awaiting approval by agency cabinet.

ELEMENTS OF CEDS POLICY• OSPI accepts CEDS data definitions, terminology, relationships

and code sets

• Mapping is done at direction of data owners

• We will do mapping in our EA tool

• Mapping will be done as resources are available

• Mapping will be a work product for any projects with data systems

• Work that redefines or combines data elements shall attempt to align with CEDS data elements as closely as practicable

• To the degree practical any new data elements shall be aligned with CEDS.

• Goal is to move from level 2-3 adoption

LEVEL OF CEDS ADOPTION• Level 1 – Acknowledgement & Recognition

• Level 2 – Agreement and Acceptance

• Level 3 – Technically Documented

• Level 4 – Ready to Exchange

• Level 5 – Operational

*Taken from CEDS presentation (http://nces.ed.gov/whatsnew/conferences/statsdc/2011/presentations/VI_E.pdf)

MAPPING IN THE ALIGN TOOL• Vendor has mapped our SLDS in Excel, we

have imported into our EA tool and awaiting ability to load that into the Alignment tool.

• Current Maps Published

– UID Mapping

– Directory System

• State Department of Early Learning has published a map

DIFFERENCE IN DATA CONTEXT WHEN MAPPING

• We have built in context into severalof our data fields, but CEDS has not.

DIFFERENCE IN DATA CONTEXT WHEN MAPPING

• Consequences

– We need to be creative when mapping our data to CEDS. 

– We need to set standards for how to map to CEDS (i.e. which elements between the two models to map and which alignment options to select in the CEDS Alignment tool)

– Always enter comments.  They help the reader understand any differences between the two models.

LOOKING FORWARD

• Implement the policy we have adopted.

• Looking to map some of our transactional systems

– Grant funding to assist mapping would be great.

• Future Maps

– ESD – Head Start and ECAP system programs

– Foster Care Data

• Looking forward to EDFacts as part of the connect tool.

CONTACT INFORMATION

Bill HuennekensData Governance and EDFacts Coordinator

Washington State Office of Superintendent of Public Instruction

bill.huennekens@k12.wa.us360.725.6174

http://k12.wa.us/K12DataGovernance/default.aspx

Q&A WITH WASHINGTON

• Questions regarding Washington’s CEDS efforts.

WHAT IS CEDS?

WHAT IS CEDS?

CEDS AS DATA GOVERNANCE

TOOL

WHAT IS GOVERNANCE?

GOVERNANCE?

GOVERNANCE?

GOVERNANCE?

GOVERNANCE?

• Data governance is both an organizational process and a structure.

• It establishes responsibility for data, organizing program area staff to collaboratively and continuously improve data quality through the systematic creation and enforcement of policies, roles, responsibilities, and procedures.

*taken from K12 Data Governance for Leadership presentation, State Support Team

PRACTICAL EXERCISE # 1

• Identify examples where data governance impacts your organization.

A=Z

Z=B

X,4,Z=T

Z=4,Z

Z=Z

Z=X

ALIGNMENT EXERCISE

PRACTICAL EXERCISE #2

• Identify scenarios where data alignment is a part of your organization’s data governance and/or education data conversation.

A=Z

Z=B

X,4,Z=T

Z=4,Z

Z=Z

Z=X

ALIGNMENT EXERCISE

CEDS TOOLS: ALIGN

Web-based tool that allows users to:• Import or input their data

dictionaries• Align their data to CEDS• Compare themselves

with others• Analyze their data in

relation to various other CEDS-aligned efforts

CEDS

CEDS : EXAMPLES

• Comprehensive Data Dictionary

• Specific Use Cases

• Interesting Education Initiatives

• Others

CEDS : EXAMPLES

• State UID Maps

– Alabama

– Colorado

– Georgia

– Kentucky

– North Carolina

– Oregon

– Washington

– Wyoming

REAL-TIME EXAMPLE

• Creating a map within

PRACTICAL EXERCISE #3

• Identify possible uses of within your organization.

CEDS TOOLS: CONNECT

CEDS

Builds on the CEDS Align tool and allows stakeholders to:• Generate specific and relevant

maps to a growing pool of CEDS-aligned applications

CEDS

Crowd Sourced and Community Owned!

CEDS

A=Z

Z=B

X,4,Z=T

Z=4,Z

Z=Z

Z=X

CEDS : EXAMPLE

HS Graduation Rate

PRACTICAL EXERCISE #3

• Identify possible connections that would be useful in

CEDS SPEED SESSION

GROUND RULES:

1) GROUP MUST ADDRESS EACH TOPIC

2) GROUP MUST DROP AND CHANGE TOPIC WHEN INDICATED

3) GROUP MUST HAVE A SCRIBE

ONE AREA WHERE CEDS WOULD BE VALUABLE TO MY ORGANIZATION

IS…

A CHALLENGE OF CEDS IS…

WHAT DOES IT MEAN TO

“IMPLEMENT” CEDS?

IF CEDS COULD ONLY

STANDARDIZE ONE DATA SET, I

WOULD WANT IT TO BE…

A USE OF CEDS IN THE LEA SPACE

MIGHT BE…

ONE IMPROVEMENT I WOULD LIKE TO

SEEIN WOULD

BE…

A USE OF CEDS IN THE SEA SPACE

MIGHT BE…

WHEN IT COMES TO CEDS

COMMUNICATION EFFORTS, I

WOULD LIKE TO SEE…

WHAT ARE THE MOST

CRITICAL/RELEVANT CONNECTIONS

FOR ?

Q & A

CONTACTS:

Beth Youngbethyoung@qipartners.com

Jim Campbelljim.campbell@aemcorp.com