cdbg disaster recovery program informationworkshop tuesday, january 13, 2009

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CDBG Disaster Recovery

Program InformationWorkshop

Tuesday, January 13, 2009

General Information

What kind of projects are eligible:FEMA approved public

assistance projects Wastewater, water, roads, bridges, debris removal

For specific projects contact Community Liaison

General Information

Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster

recovery of the applicant; The percentage of low-to-moderate income

persons served; The percentage of grant amount in relation to

applicant’s annual budget; The relative economic distress of the applicant.

General Information

Grant applications will be accepted and awards made until funding is no longer available. The intent of the program is to provide the non-federal share of necessary public improvements and/or rehabilitation related to the 2008 presidentially declared disaster (FEMA DR-1766). A minimum of fifty percent (50%) of grant funds will be awarded to projects that benefit at least 51% low-to-moderate income persons.

General Information

Actual grant amounts are negotiated on a case by case basis and the amount of assistance will be dependent upon the factors described above.

Maximum grant award is 25% of total FEMA approved project costs.

OCRA Certified Grant Administrator required.

Maximum grant administration fee is 8% of grant award. The allowable amount will be determined by OCRA on a project by project basis.

General Information

DO NOT bind application in any way

DO NOT include a cover sheetApplicant Information Page is the

very first page, do not include checklist page

Project Description

Project Description must match approved FEMA project worksheet. (must attached approved FEMA Project Worksheet)

Project Description must match detailed budget

Project Description should not include normal maintenance costs

Detailed Budget Pages

Detailed Budget Pages MUST include breakdown between CDBG and FEMA dollars

Detailed Budget Page

LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main

20,500 18.00 $369,000 $369,000

6” C-900 CL-200DR14 Water Main

22,750 16.00 $131,000 $233,000 $364,000

8” Gate Valves w/polyhlene Encasement

20 550.00 $11,000 $11,000

8” SR Bore w/welded Steel Casing

150 100.00 $15,000 $15,000

3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750

FEMA

Beneficiary Pages

Beneficiary page must be: Properly completed Consistent with the Census/Income Survey

Income Surveys

Good for 4 years from original date of certification Original Certification – January 2007 Recertification – January 2009 Survey Expires – January 2011

Responses are good for 4 years MUST include signed certification letter and

recertification (if applicable)

Income Surveys

Grant Administrators should verify:The survey properly completed

Community information Proper # of responses

Consistency throughout the survey

Public Hearing/Resolution Documentation

Applicant MUST advertise public notice a minimum of 10 days prior to meeting. One hearing MUST take place prior to application

Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes

thoroughly document meeting Authorization to Conduct Hearings (if

applicable) Original Sign-in Sheet Original Resolutions

Status of Environmental Review Process Form

A box has been added for categorically excluded projects

Exempt projects complete Certificate of Exemption form

Mark “yes” in the appropriate “All Agencies Contacted” boxes

Format II not required in the application, but you DO need to complete the “Environmental Agency Contact Listing” form

Status of Environmental Review Process Form

Should have already submitted the categorically excluded activity notification letter with complete description of project

OCRA will either agree or disagree with evaluation

OCRA will respond with a list of agencies that need to be contacted or let you know full assessment is necessary

FINAL SHPO letters required at time of application

Status of Environmental Review Process Form

Status of Required Environmental Review Process As Chief Elected Official (CEO) of the Applicant, I hereby certify that the subject project activity will require the following type of environmental review respective to 24 CFR Part 58: Fill in the type of activity (i.e., exempt, categorical exclusion, environmental assessment): Except for an exempt activity, I further certify that all applicable local, state and federal agencies have been contacted in writing and the present status of the environmental review process for this project is as follows (complete all that apply): YES N/A

All agencies have been contacted and all responses by these agencies have been received - no negative environmental comments received.

All agencies contacted - all responses received - negative environmental comments received - mitigation necessary; actions necessary to mitigate negative environmental concerns are as follows: (list actions)

All agencies contacted - no negative environmental comments received from commenting agencies; comments still pending from following agencies: (list agencies)

The Indiana Department of Natural Resources has required that an archaeological reconnaissance be conducted, and this reconnaissance has been conducted, and no negative findings resulted there from; OR, negative findings resulted and the following mitigation steps are necessary: (list steps)

Format II Equivalency completed. (N/A for Categorically Excluded) Environmental assessment completed - Finding of No Significant Impact (FONSI)

determined - ready to publish combined notice (N/A for Categorically Excluded) Categorically Excluded Only – Notice of Intent to request Release of Funds - ready

to be published

Overdue Document Status

Applications will not be approved if the applicant is not in compliance with all requirements of a current or past CDBG grant.

Post Award Deadlines

ER Deadline – two months Publish locally Submit documentation to OCRA

Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation

ROF Deadline – eight months See checklist on website

*These dates are subject to change

Post Award Deadlines

Please be aware that we are monitoring projects before and after Release of Funds. Do not start construction until you have

received ROF Do not submit Start of Construction Notice

until you have actually started construction

Q&A

INDIANA OFFICE OF COMMUNITY AND RURAL AFFAIRSCAPITAL INFRASTRUCTURE PROJECT SURVEY

Local Government Name: County:Project Contact Person:____________________________ Phone/e-mail:____________

Project Description:

Estimated Project Costs: Please return by January 26th to OCRA via e-mail:  bdawson2@ocra.in.gov, fax: 317-233-3597, or mail:Office of Community and Rural AffairsOne North Capitol, Suite 600Indianapolis, IN 46204

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov