description: tags: fws
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New Developments
in theFederal Work-Study Program
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Reauthorization ProcessFederal Work-Study Program
5Higher Education Amendments of 1998 Enacted Oct. 7, 1998 (Pub.L.105-244)
Some Provisions effective Oct. 1, 1998 DCL GEN-98-28 guidance
5NPRM Aug. 3, 1999
5Final Rule Oct. 28, 1999
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Federal Work-Study (FWS) Topics
5Definition of Community Services
5Payment for Time Spent in Training and Travel
5FWS Community Service Expenditure
Requirements5New Reading Tutoring or Family Literacy Project
Requirement
5Reallocation of FWS Funds
5Waiver of Institutional-Share Requirement for
Literacy Activities
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Federal Work-Study (FWS) Topics
(cont.)5Up to 90% Federal Share for Employment at
a Public or Non-Profit Organization5 Internships and Practicums
5Elimination of Requirement to Make non-FWS Jobs Available
5Employment Provided by Private for-Profit
Organization5Crediting an FWS Students Account
5FWS EmploymentDuring Periods of Non -Enrollment
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Definition of Community Services
5Definition now includes: Child care services provided on campus
that are open and accessible to the
community; and
Services to students with disabilities whoare enrolled at the school
Effective 10/01/98
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On-Campus Child Care Services5Services must be:
Open to all members of the community;
Publicized to the community; and
Used by members of the community5The school in and of itself is not
considered the community5Does not change previous Department
policy
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On-Campus Services for Studentswith Disabilities
5Support services to students withdisabilities satisfies FWS communityservice definition even if provided only
to students enrolled at the school
5Only statutory exception to open andaccessible to the community
requirement
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Payment for Time Spent inTraining and Travel
5School may pay FWS students for areasonable amount of time spent for trainingfor any FWS employment
5School may pay FWS students for travel timethat is directly related to employment incommunity service activities (includingtutoring in reading and family literacy
activities)
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Paying for Time Spent in Training
5Does not change previous DepartmentPolicy
5Allowed for every FWS job for areasonable length of time
5Not limited to employment in
community service activities
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Paying for Time Spent Traveling
5FWS students may be paid for areasonable amount of time spenttraveling to and from community
service employment
5Travel hours must be reported on timerecord
Effective 07/01/99
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FWS Community ServiceExpenditure Requirements
5
School must use at least 7% of total FWSallocation (initial and supplemental) forcommunity service employment
5School must have at least one studentemployed in a reading tutoring or familyliteracy project
Jobs must provide community service
Effective 07/01/00
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New Reading Tutoring ProjectRequirement
5 Project must employ one or more FWS students as
reading tutors for children who are preschool age or inelementary school
5 To the extent practicable:
School must give employment priority to reading tutors inschools participating in a reading reform project
designed to train teachers how to teach on the basis ofscientifically-based research
funded under Elementary and Secondary Education Act 1965
School must ensure FWS student receives training ininstructional practices used by the employing school
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New Family Literacy ProjectRequirement
5Family Literacy Project discussed in: Dear Colleague Letter CB-98-6
FWS Regulations and Preamble in 10/28/99
Federal Register
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Family Literacy ProjectComponents
5
Literacy or pre-literacy education for children5Literacy training for parents or other
caregivers of children in the program
5Means of equipping parents or othercaregivers with skills needed to partner withtheir children in learning
5Literacy activities between parents orcaregivers and their children
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Reallocation of FWS Funds
5Returned 2000-2001 FWS funds will bereallocated to schools that used at least 5%of their total FWS allocation for studentsemployed as reading tutors or in family
literacy activities
5Replaces prior requirement to reallocate FWS
returned funds to schools that used at least10% of their total FWS allocation for studentsemployed in community services
Effective 07/01/00
Waiver of Requirement to Employ
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Waiver of Requirement to EmployStudents as Reading Tutors or in Family
Literacy Projects
5 School may request a waiver of new
requirement5 Waiver request must provide evidence that
enforcing the requirement w ould cause
hardship for students at the school5 This waiver combined w ith community service
percentage requirement w aiver
5 Procedures and time frames published inFederal Register notice
Begins With Waivers for 2000-2001 Award Year
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Waiver of Institutional-Share
Requirement for Literacy Activities5 School may pay Federal share of up to 100%
of FWS students wages5 Student must be performing family l iteracy
activities in a family literacy project
5 Waiver of institutional-share requirement nolonger l imited to tutoring in a family l iteracyproject
5 Jobs do not have to be in community serviceactivities
Effective 07/01/00Early Implementation Allowed 10/28/99
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Up to 90% Federal Share for Employment
at a Public or Non-Profit Organization5 School may pay Federal share of up to 90% of FWS
students wages for employment at a nonprofit or
public organizat ion that cannot afford to pay regularnon-Federal share as long as:
organization is not wholly or partially owned,operated, or controlled by the school;
organization s inability to pay regular non-Federalshare is documented and determined on a case-by-
case basis; and no more than 10% of schools total FWS students are
paid at th is increased Federal share
Effective 07/01/00Early Implementation allowed 10/28/99
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Internships and Practicums
5Student may be employed under FWSProgram and also receive academiccredit for--
Internships
Practicums, or
Assistantships (e.g., research or teachingassistantships)
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Internships and Practicums(cont.)
5Student may not be paid: Less than he or she would be if no credit
were received,
For receiving instruction in classroom,laboratory, or other academic setting, and
Unless employer would normally pay thesame person for same job
5Does not change previous Department
policy
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Elimination of Requirement toMake Non-FWS Jobs Available
5Schools are no longer required to make
equivalent non-FWS jobs reasonablyavailable to students who want to work
Effective 10/01/98
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Employment Provided by aPrivate For-Profit Organization
5FWS jobs in a private for-profitorganization must be academicallyrelevant only to the maximum extent
possible
5Allows some students to pursue other
employment opportunities that provideother valuable experiences outside theirfield of study
Effective 10/01/98
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Crediting An FWS StudentsAccount
5May credit FWS earnings, with studentsauthorization (675.16), to:
Students account at school
current charges
Students bank account via electronic fund
transfer (EFT)
Effective 10/01/98
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Crediting An FWS StudentsAccount (cont.)
5Conditions: Must obtain separate written authorization
Authorization to transfer funds to school
account must be separate from bankaccount authorization
Bank forms to initiate EFT will sufficeAuthorization must not be part of a list or
combined with other authorizations
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Crediting An FWS StudentsAccount (cont.)
Student may not be required or coerced
Student must be allowed to cancel or
change authorization at any time School must refund credit balance no later
than 14 days after balance occurred
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FWS Employment During Periods
of Non-Enrollment5School may employ students during
period of non-enrollment5Earnings must be applied to cost-of-
attendance for next period ofenrollment
5Attributed earnings determined by: Subtracting taxes from gross earnings
Federal, State, and/or local taxes
Taxes the student will actually pay
FWS Employment During Periods
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FWS Employment During Periods
of Non-Enrollment (cont.) Subtractingjob-related costs
Uniforms, meals at work, transportation May include room and board for period of non-
enrollment if they would not otherwise be
incurred except for the job5Living expenses are not job related costs
5Breaks are not periods of non-enrollment
5References Section 675.25 of FWS regulations
1999-2000 Student Financial Aid Handbook
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