eastern washington affiliate grant applicant workshop cindy fitzgerald, phd e’lise balogh, b.s. 1
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Eastern Washington Affiliate
Grant Applicant Workshop
Cindy Fitzgerald, PhD
E’lise Balogh, B.S.
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Eastern Washington Affiliate
Agenda: Eastern Washington Affiliate
• Susan G. Komen vision, mission, history
• E. WA Affiliate funding opportunities
• 2011 & 2015 Community Profile
• 2016-2017 Grant Priorities
• 2016-2017 Community Grants RFA
• Komen Grants eManagement System (GeMS)
Eastern Washington Affiliate
Workshop Goals
1. Familiarize applicants with the vision, mission, and
strategies of Susan G. Komen
2. Inform potential applicants about funding
opportunities
3. Provide key guidelines for preparing a competitive
proposal
4. Introduction to Komen Grants eManagement System
Eastern Washington Affiliate
Vision
A World Without Breast Cancer
PromiseThe Susan G. Komen promise is to save lives and end
breast cancer forever by empowering people, ensuring
quality care for all and energizing science to find the
cures.
Eastern Washington Affiliate
Community Profile: Demographics
< 1 million people, 14%
of WA state
• Largely rural
• Mostly white,
non-Hispanic
We serve 14 Counties
Eastern Washington Affiliate
Breast Cancer Stats
•WA state, 3rd highest incidence in US
•WA state, 35th in mortality rate
•E. WA counties in general have lower
screening rate for breast cancer,
especially in rural counties
•E. WA female breast CA more likely to be
detected at advanced stage
Eastern Washington Affiliate
Community Profile: Priority Areas
•Priority counties:–Asotin–Benton–Okanogan/Ferry–Spokane–Stevens
Eastern Washington Affiliate
Reason for High Priority
High rates of:•medically underserved groups • late stage breast cancer diagnosis•breast cancer-related deaths
Eastern Washington Affiliate
Funding Priorities
• Address reductions in barriers to care for those who
are medically underserved, have difficulty gaining
access to services and care, or who may not pursue
necessary follow-up services, especially those who
reside in Asotin, Benton, Spokane, or Stevens
County and/or the Colville Region defined as
Okanogan or Ferry Counties.
Eastern Washington Affiliate
• Request funding for the provision of effective strategies for
identifying and providing direct care services to women
who have not received mammography services within the
most recent two years, especially those who are age 50 or
older and who are:– U.S. military veterans– Native American/American Indian– Hispanic/Latina– Recent immigrants– Rural-dwelling
Eastern Washington Affiliate
• Propose innovative approaches to reduce health
disparities along each step of the care continuum by
helping individuals, families, and caregivers navigate
the health care system following diagnosis of breast
pathology.
• Emphasize the provision of support, including but not
limited to transportation, nutrition, psychosocial
support, and complementary therapies, for those
individuals diagnosed with breast cancer.
Eastern Washington Affiliate
• Demonstrate promise in addressing the care
of those with late stage breast cancer
diagnosis and breast cancer-related
complications including end-of-life care.
Eastern Washington Affiliate
• Maximum $20,000 total grant
• Maximum $5000 for equipment
• Sufficient progress toward goals and
expenditures during first 6 months of grant
prior to disbursement 2nd half of grant
Eastern Washington Affiliate
Important Dates
Grant Writing Workshop Nov. 12, 2015, 9-10:30 a.m.
OR
Dec. 1, 2015, 3-4:30 p.m.
Application Deadline Jan. 15, 2016, 3:00 p.m. Pacific Time
Award Notification March 25, 2016
Award Period April 1, 2016 – March 31, 2017
Grantee Reception May 18, 2015
Eastern Washington Affiliate
Eligibility
• Tax exempt organization
• No issues with fraud/financial impropriety
• All past and current Komen-funded grants
and awards are up to date and in compliance
with Komen requirements
• Be located in or providing services in one or
more of the 14 Affiliate counties
Eastern Washington Affiliate
Submission Process Due January 15, 2016
Components include:• Statement of need
• Program Design
• Organization capacity
• Monitoring and Evaluation
• Collaboration &
Acknowledgement
• Sustainability
Attachments include:•Key personnel (resume or CV)
•Proof of Tax-Exempt Status
•Letters of support or
memoranda of understanding
from proposed collaborators
•Monitoring and Evaluation
forms, surveys, logic models
etc.
Eastern Washington Affiliate
Project Narrative
• Some sections increased limits to 5,000 characters
other sections limited to 1,000 or 300 characters.
This includes punctuation and spaces.
• Refer to RFA for descriptors of content to include in
each section
Eastern Washington Affiliate
Budget
• Salaries and fringe benefits for staff working on the
program: limited to specific time on grant activities
• Consultant fees: allowable within reason
• Meeting Costs
• Supplies
• Travel
• Indirect costs, not to exceed 10% total budget
• Maximum $5000 equipment, breast health only use
Eastern Washington Affiliate
Funds may not be used for the following purposes:
• Medical or scientific research (costs associated with
program evaluation are allowed)
• Media projects (film, radio, web sites, public service
announcements, etc.)
• Construction or renovation of facilities
• Capital campaigns or equipment
• Monthly breast self-examination
• And others-refer to RFA
Eastern Washington Affiliate
Selection Criteria
• Statement of Need
• Program Design (20%)
• Impact (20%)
• Organization Capacity(20%)
• Monitoring and Evaluation (20%)
• Collaboration & Acknowledgement (10%)
• Sustainability (10%)
Eastern Washington Affiliate
Additional Consideration:
Compliance Check—organization in good standing
• Prior grantees: – Timeliness of reports– Met goals & objectives– Rescinded funding or termination of contract
Eastern Washington Affiliate
Deadline: Jan. 15, 2016--3:00 p.m.
Eastern Washington Affiliate
Planning the Proposal
• Read everything!
• Consider the funding priorities carefully.
• Discuss ideas with decision-makers in your
organization.
• Explore opportunities for collaboration.
• Prepare proposal together.
Eastern Washington Affiliate
Grant Writing Tips
• Begin early and submit early!
• Seek consultation as needed
• Call the office-509-315-5940
• Demonstrate need and fit with priorities
• Provide unique identifiers for goals & objectives
instead of numbers
Eastern Washington Affiliate
More Tips
• Write sections separately using a word processing
program (e.g., Microsoft Word) and save after
checking character length and spelling
• Have your grant reviewed by someone who is not
involved in writing it with you
• Cut & paste into GeMS
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Eastern Washington Affiliate
New requirements and tips
• Many specific insurance requirements– see RFA page 5– Examples: Including naming of Additional
Insureds, limits not less than, liability and workers comp
• Komen acknowledgement—is required and part of
grant score
• If awarded grant, review your application to be sure
implementation is consistent with proposal
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Eastern Washington Affiliate
Qualitative Report-Guidelines
• Grantmaking priorities were selected based on data
from the Komen Eastern Washington Affiliate
Qualitative Data Report, 2015, which can be found on
our website at:
http://komeneasternwashington.org/grants/applying-for-community-grants/funding-priorities-2/
(Click on “EWA Qualitative Data Report”). This report
highlighted needs for improved breast health services
across the Affiliate’s 14 counties but especially those
noted below.
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Eastern Washington Affiliate
Based on this report, funding priority will be given to applications for programs that are presented in SMART Goals format (that is, described as Specific, Measurable, Attainable, Realistic and Timely
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Eastern Washington Affiliate
Budget & Expenses
• Projects become reality because the central
idea is sold, not because the proposal is
cheap!
• Be realistic! Ask for what you need, but be
cognizant of good fiscal stewardship.
• Don’t over-promise; be sure you can
implement what you propose
Eastern Washington Affiliate
Helpful Hints Reiterated
• Read the RFA carefully — follow ALL directions.• Be innovative, realistic, specific.• Write clearly, use active rather than passive voice.• Avoid jargon or acronyms.• Allow plenty of time; complete submission at least a day
before deadline.
Eastern Washington Affiliate
Why Online Grants
Provide one central location for all Komen applicants and grantees to complete all tasks associated with the Komen grant process.
Assist grantees in evaluating their project. Provide the Affiliate more time to build relationships
with applicants and grantees. Provides standardized database for affiliate and for
Komen International
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GeMS Web Address
https://affiliategrants.komen.org
Eastern Washington Affiliate
Registration
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Eastern Washington Affiliate
User Roles
• The Project Director must be the first individual at your organization to register.
• The Authorized Signer must register and be validated/approved prior to the creation of the organization’s first application.
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Eastern Washington Affiliate
Project Director
The role of Project Director should be assigned to the
individual at your organization that will serve as the project’s
lead contact. This individual is responsible for validating all
new users when they register for the system under their
organization. This individual will have the highest level of
access in the system and will be responsible for overseeing
all of the administrative functions available such as
application creation and completion.
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Eastern Washington Affiliate
Authorized Signer
The role of Authorized Signer should be assigned to the
individual at your organization that has the authority to sign
legal documents on behalf of the organization. This
individual is responsible for reviewing and electronically
signing the application before submission as well as the
grant contract and reports if the organization is awarded
funds.
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Eastern Washington Affiliate
Writer
The role of writer should be assigned to any individual that
needs access to an organization’s application process to
help complete the application but does not have the
authority to complete the submission process. This
individual cannot change the status of an application and
will not have administrative function availability.
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Eastern Washington Affiliate
Viewer
The role of viewer should be assigned to any individual at your
organization that needs access to view the organization’s
information but does not need the functionality to save, add,
edit, or change anything within the organization’s
information.
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Eastern Washington Affiliate
Registration
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Eastern Washington Affiliate
Username & Password Rules
Username:
• All letters and numbers
• Minimum 5 characters, maximum 20 characters
Password:
• All letters and numbers
• Minimum 7 characters, maximum 20 characters
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Eastern Washington Affiliate
Registration
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Eastern Washington Affiliate
Registration
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Eastern Washington Affiliate
Registration
• After you save your contact and organization information, your account must be approved by Headquarters before you have access to the system.
• You will receive two email communications as part of the registrations process:• Registration Submitted• Access Granted
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Eastern Washington Affiliate
User Approval
• Project Directors will be approved/validated by an Affiliate representative.
• All other users will be approved/validated by the organization’s Project Director.
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Eastern Washington Affiliate
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Eastern Washington Affiliate
User Homepage
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Eastern Washington Affiliate
Application Initiation
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• From the User Homepage, click the “View Opportunities” button.
Eastern Washington Affiliate
Application Initiation
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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.
• Click the “Apply Now” button to continue to initiate a new application.
Eastern Washington Affiliate
Application Initiation
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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.
Eastern Washington Affiliate
Application Menu
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Eastern Washington Affiliate
Application Pages
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Eastern Washington Affiliate
Application Pages
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• Important Reminders:• Always select the Save button before leaving
a page.• Utilize the navigation links at the bottom of the
page.• Always refer to the RFA while completing the
application.
Eastern Washington Affiliate
Application Submission
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• Project Director must change the status of the application to “Authorized Signature Required”.
• Authorized Signer must finalize the submission by reviewing the application and changing the status to “Application Submitted”.
Eastern Washington Affiliate
Application Submission
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• Click on “Open My Tasks”.
• Select the grant you would like to submit from your task list.
Eastern Washington Affiliate
Application Submission
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Click on “View Status Options” to review the available statuses for the application.
Eastern Washington Affiliate
Application Submission
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Click “Apply Status” under the appropriate status.
Question and Answer
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Eastern Washington Affiliate
Good Luck!
Cindy Fitzgerald, Grants Chairperson
509-324-7279
grants@komeneasternwashington.org
E’lise Balogh, Mission Coordinator
509-315-5940
elise@komeneasternwashington.org
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