how to host a mapathon general - missing maps...how to host a mapathon 6 planning the mapathon...

HowtoHostaMapathon

HowtoHostaMapathon 2

TableofContents

MissingMapsSummary...........................................................................................................3

TheMappingProcess...............................................................................................................4

IngredientsforaSuccessfulMapathon....................................................................................5

PlanningaMapathon...............................................................................................................6

1.HowtheMissingMapsTeamCanHelp.............................................................................6

2.PlanningChecklist…………………………..……………………………………………………………………………6

3.EventDayChecklist.........................................................................................................8

4.Post-MapathonWrapUp…....………..................................................................................8

5.MappingResources………………………………………………………………………………………………………9

HowtoHostaMapathon 3

MissingMapsSummaryRecentdisastertrendsindicatethatpeopleareincreasinglyimpactedbymorefrequentandseveredisasters,particularlyinvulnerablecommunitiesaroundtheworld.Urbanizationhasmademattersworse;morethanhalftheworld’spopulationcurrentlylivesincitiesoftenlocatedoncoastlinesandfaultlines.Thesecitiesoftenlacksufficientinfrastructuretosupporttheinformalsettlementsthathavesprungupwithinthem.Onebillionpeople–1/7thoftheworld’spopulation–nowliveinurbanslums(UnitedNationsDevelopmentReport).Overcrowding,poorly-builtdwellings,andinsufficientinfrastructurehaslefthundredsofmillionsofpeopleincreasinglyvulnerabletodisasteranddisease.Afirststeptoassistingthesecommunitiesistoensurethatweknowwheretheyare.TheMissingMapsProjectisanunprecedentedcollaborationbetweentheAmericanRedCross,BritishRedCross,MédecinsSansFrontières-UK(MSF-UKorDoctorsWithoutBorders-UK)andtheHumanitarianOpenStreetMapTeamtomaptheworld’smostvulnerablecommunities.TheMissingMapsProjecthasbegunmappinglocationswherepartnerorganizationsarealreadyconductingdisasterpreparednessandriskreductionactivities.Asmajordisastersstrike,affectedcommunitiesmayalsobeprioritized.Digitalvolunteerengagementisvitalforthesuccessofmanyhumanitarianorganizationsaroundtheworldrespondingtodisasters.Itisimperativetohavealargerpooloftrainedvolunteersthatarereadytoassistwithlittlecoordinationwhenadisasteroccurs.

HowtoHostaMapathon 4

TheMappingProcess

HowtoHostaMapathon 5

IngredientsforaSuccessfulMapathonMapathonsareanengagingandcutting-edgeopportunitydesignedtohelpdeepenavolunteers’relationshipwiththeMissingMapsproject.TheobjectiveofamapathonistoengagevolunteerstodigitallymapthemostvulnerableplacesinthedevelopingworldsothatlocalandinternationalNGOscanusethesecomprehensivemapsanddatatobetterrespondtocrisesaffectingtheseareas.

BasicIngredientsforaSuccessfulMapathon:

o Participantso Aspacethatfitsyourgroupo Tablesandchairso StrongWi-Fithatcanhandlemultiplesimultaneousconnectionso Aprojectorandscreen/blankwallo Extensioncables(remembertotapethesedown)o Computersforeveryparticipanto Miceo Enthusiasm

UsefulAdditionalIngredients:

o Extralaptops/computersforpeoplethatmaynotbringtheirowno Extramiceo Registrationtableo Nametagso Printedtrainingmaterialso AdditionalAVequipment(microphones,speakers…)o Snacks(wesuggestpizza!)

HowtoHostaMapathon 6

PlanningtheMapathonHostingamapathonisrelativelysimple,andrequiresnospecialskillsorpreviousmappingexperience!Planningforamapathontypicallyrequiresseveralweeksofadvancenoticeinordertocoordinateandpreparefortheevent.Thefollowingsectionswilloutlinethestepsforplanning:

1. HowtheMissingMapsTeamCanHelp2. PlanningChecklist3. EventDayChecklist4. Post-MapathonWrapUp5. HostingResources6. MappingResources

1.HowtheMissingMapsTeamCanHelp The Missing Maps team can support you in a number of ways. Please reach out to us via Twitter or Facebook for help with task selection or if you have any questions. Additionally, volunteer mapathon supporters are located around the globe! Please use the map on our website to connect to someone in your area. Please keep in mind you can filter by language using the dropdowns. Zooming the map will help you narrow down the list to people in your area. If you would like to contact us, we can be reached at: info@hotosm.org. 2.PlanningChecklist

ü Setadateandtimeforthemapathon.Wesuggestblockingoff2hours,whichwillinclude:

o 5-minutestowelcomepeopletotheroomandaskthemtosignintotheiraccounts

o 5-minutewelcomepresentationo 10-minutepresentationonMissingMapso 10-minutesofmappingtrainingo 15-minutestogetcomfortablewithanewskillo 70-minutestomapcomfortablyo 5-minutestowrap-up

ü Reserveaspacethatcancomfortablyholdyourparticipantsandtheirequipment.Ifyouwouldliketohavearegistrationtable,don’tforgettoaccountforthat.

ü Recruithelpers.Theycanhelpwithpresentations,trainings,registration,food/drinks,

HowtoHostaMapathon 7

photography,andsocialmediacoverage.

ü EnsurethatthevenuehasastrongWi-Ficonnectionthatcansupportsimultaneousconnectionsfromallofthecomputers.Youmaywishtotestthisbeforetheevent.Ensurethatyouhavecontactinformationfortechsupportatyourlocation.Ensurethatthetaskingmanager,includingimagery,passesyourlocalfirewalls.

ü Createanddistributeaninvitethroughyourinternalorganization/group.TheMissingMapsprojectusesEventbriteasaninviteandRSVPtoolforourmapathons.

ü Postaboutyoureventonsocialmedia.Don’tforgettotagus,welovehearingaboutevents!Here’showwecanbereached:Twitter:@themissingmaps–Use#missingmapsandFacebook:MissingMapsProject

ü Ifdesired,arrangerefreshmentsforthemappers.

ü Chooseataskforyourgrouptomapusingthetaskingmanager.Ifyouwouldlikeasuggestiononataskforyourevent,contacttheMissingMapsteam.(Tasksarespecificpartsoftheworldthatneedtobemapped.Wecanprovidesuggestionsforareasthatneedtobemappedorvalidated.Thiswillbebasedonimmediatepriorities,levelofmappingdifficulty,andparticularinterestsfromyourgroup.)

ü Downloadandreviewmapathonmaterials.Pleasefeelfreetomaketheseyourown,keepinginmindthelogousageguidelinesinthepack.

ü Printmapathonmaterials,includingnametagsifdesired.

ü Ifdesired,createasign-upsheetforyourparticipants.ThisisagoodwaytocollectOSMusernameswhichyoucanusetotrackyourgroupswork.

ü Secureequipment,keepinginmindourmappingsoftwareisnotcompatiblewithInternetExplorer(IE)andwearenotcompatiblewithtablets.Wearecompatiblewithbothmac’sandpc’s.

ü Makeaplaylistofmusicfromthecountryyouwillbemappingtoplayatyourmapathon.Thisoneisoptionalbutveryenjoyable!

ü Isyoureventopentothepublic?Registeryoureventusingourregistrationformtoletusknowaboutitandpostittothesite!

ü Oneweekout,remindparticipatesofyoureventandaskthemtocreateanaccountonOSM.Nowisalsoagreattimetosupplyparticipantswithhashtagsandrelevantsocialmediaaccounts.

HowtoHostaMapathon 8

ü Practicemappingandgetexcited!3.EventDayChecklist

ü Setuptheroombyputtingoutequipment,paperresources,andsnacks.Setuptheregistrationtableaswellifyouhaveone.Don’tforgettotapeyourextensioncablestothefloorforsafety!

ü Testequipmenttoensureeverythingisworkingcorrectly.Ifpossible,testonbothamacandpc.

ü Checkonyourtasktoensurethereisenoughworkforyourgroup.Pickanewtaskifneededandupdateyourprintmaterials.

ü Setupsnacksifyouhavethem.

ü Cueuppresentationsandtrainingandfocusyourprojector.

ü Postpicturesandinformationtosocialmedia.

ü Havefunmapping!4.Post-MapathonWrapUp

ü Ifyouusedauniquehashtag,checktheleaderboardforyourgroupscontributiontotals.

ü Followupandthankyourparticipants.Don’tforgettoletthemknowaboutyourgroup’scontributiontotalsandnextevent.

ü Thankyourhost.

ü Startplanningyournextevent!

HowtoHostaMapathon 9

5:MappingResourcesWhyMap?

• MissingMapsWebsite:http://www.missingmaps.org

• HumanitarianRemoteMappingIntroductoryVideo:http://www.youtube.com/watch?v=C175zW8-6j8

LearntoMap:

• MapGiveResourcesfornewMappers:http://mapgive.state.gov/learn-to-map/

• OpenStreetMapResourcesfornewMappers:http://learnosm.org

• Wiki:Howtolabelor“tag”mappedfeatures:http://wiki.openstreetmap.org/wiki/Map_Features

GetstartedMapping:

• TaskingManager:http://tasks.hotosm.org

• OpenStreetMap(OSM):http://osm.org

• LiveOpenStreetMapMapping-fordisplaypurposes:http://osmlab.github.io/show-me-the-way/

DonateandVolunteer:

• ContributetoMissingMaps:http://www.missingmaps.org#contribute