ict plan types and their development

ICT plan types and their development

author: Eric Kluijfhout, eric.kluijfhout@gmail.com

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Bahir Dar, Ethiopia, 24/28-08, 2009

ICT plan types and their development

Dr Eric Kluijfhout

Workshop on ICT Policy Development, August 24-28, 2009,

Bahir Dar University&

VU University

Outline

• Types ICT plan types & life cycles• ICT Policy Plan• ICT Master Plan• ICT Project Plan

ICT plans and their life cycles

plan

implementevaluate

ICT Policy plan

ICT Master Plan

ICT Project Plans

3 - 5 years

1 - 2 years

3 - 12 months

It’s a fuzzy world

Policy plan

Master plan

Project plan

Plan

ImplementEvaluate

Plan

Plan

Implement

Implement

Evaluate

Evaluate

Project plan

Plan

ImplementEvaluate

ICT implementation and ICT operations

Inst. ICT Policy Plan

ICT Master Plan

Project plan Project plan Project plan

exploita

tion

implementation

90% of total effort

9 % of total effort

1 % of total effort

Consumes: Responsible for:

90 % of final ICT succes

10 % of finalICT succes

ICT Policy PlanPurpose: • Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-

5 years

Possible IPP scenario options:1. IPP mainly as a participative awareness raising process 2. IPP to come up with an IPP document that communicates the ICT ambitions and

priorities to the university community3. IPP to produce a technical implementation framework document for Master and

Project Plans4. IPP to come up with an IPP document for external marketing

Depending on:• ICT maturity level• Ambitions• Available resources

Policy planning steps

• Establish team• Analyse existing institutional plans• Analyse existing national plans• Identify key audiences/stakeholders• Create awareness/explain opportunities to stakeholders• Stakeholder needs analysis• Carry out SWOT analysis• Formulate draft IPP, incl. priorities• Validate with stakeholders• Finalise IPP • Submit IPP to management for approval

ICT Master Plan

• Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years

• Written by ICT experts together with process owners• Options for plan format:

– Annex to Information Policy Plan– Separate document, with ICT project plans annexed– Separate document, as an introduction to future ICT project plans

• Target audience: management• Purpose is to provide input to:

– the annual institutional budgeting process– HR planning– Project Plan compilation

ICT Project Plan

• Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in:– planning (before),– guiding and monitoring (during),– and evaluating (at the end)

of:– activities,– required resources,– and expected outcomes.

• Written by the process owner (representative)

Project Plan - continued

• Some ICT project characteristics:– has a starting and end date– duration 3-6 months, otherwise create sub-projects– has its own budget– has its own staff– At the completion of the project the user-organization should be fully

prepared to start exploitation.

• If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!

Thank you

eric.kluijfhout@gmail.com