individual student enrollment system

INDIVIDUAL STUDENT ENROLLMENT SYSTEM

Fall 2010 Training

Presenters: Melissa Aro & Nancy Fuhrman

AGENDA

Preparing for the ISESLocal Record Keeping / SIS TasksWSLS Race / Ethnicity TransitionWSLS Tasks

ISES Submission ISES Race/Ethnicity TransitionData Elements and Business RulesAdjusted Cohort Graduation RatesProgress & Summary Reports

Data Verification

PREPARING FOR THE ISES

LOCAL RECORD KEEPING / SIS TASKS

Annual District Updates PI-1280, Public School Update PI-1203, Statistical Report

WAMS Profile Management

Delegated Authority Maintenance

WSLS & ISES Contact Information

WSLS RACE / ETHNICITY TRANSITION

Provide RACE KEY for all continuing students Manual Entry Exit / Update (EUT) File Upload Conversion Tool

RACE / ETHNICITY CONVERSION TOOL:

Convert 3 of 5 former race codes (I, B, and W).

Generate file of records for which WSLS race key is missing.

Allowed only for records with:– enrollment on or after 7/1/2009 and – blank (null) race key.

WSLS TASKS

Exit in the WSLS:

High School Completers,Students moving between Schools within your District,

andStudents transferring out of your District or the WSLS

and other withdrawals.

WSLS TASKS

Enter in the WSLS:

Students moving between Schools within your District, Students transferring to your District, Students new to the WSLS, andStudents with disabilities receiving special education

or related services pursuant to a services plan that meets IDEA standards (Parentally Placed Private students).

RELATED LINKS

Data Collection Reporting Scheduledpi.wi.gov/lbstat/schedule.html

WAMS Profile Managementon.wisconsin.gov

Delegated Authority dpi.wi.gov/lbstat/delauthapp.html

Maintaining, Collecting, and Reporting Racial and Ethnic Datadpi.wi.gov/lbstat/datarac.html

Enrollment, & Enroll and Exit Datesdpi.wi.gov/lbstat/dataenroll.html#usedpi.wi.gov/lbstat/wslscount.html

ISES SUBMISSION

ISES RACE / ETHNICITY TRANSITION

ISES YEAR END AND DISCIPLINE:

2009-10:• Gathered from either WSLS RACE or RACE_KEY.• Stored in ISES as the former race code:

– WSLS Race will be used when available.– WSLS Race key will be bridged back to former race codes.

2010-11:• Gathered from WSLS RACE_KEY.• Stored in ISES as race key.• ISES Lock will not be allowed if RACE_KEY is

missing.

ISES 3RD FRIDAY SEPTEMBER AND OCTOBER 1 CHILD COUNT:

2010-11:• Gathered from WSLS RACE_KEY.• Stored in ISES as race key.• ISES lock will not be allowed in RACE_KEY is

missing.

FILE DOWNLOAD REQUEST

RACE_KEY returned from download:• will contain former race code for 2009-10 and prior

years and• will contain race key for 2010-11 and beyond.

ISES STATE AND FEDERAL REPORTING:

2009-10:• Reported under former race codes.

2010-11:• Reported as aggregate race codes associated with

race key.• Forward bridging will be required for:

– Discipline reporting of new removals associated with prior collection incidents,

– Adjusted Cohort Graduation Rate, and– Dropout Rate.

2009-10

2010-11

DATA ELEMENTS AND BUSINESS RULES

IMMIGRANT (TITLE III) – CLARIFICATION: Children born in US territories, excluding Puerto Rico,

are now considered ‘not born in US.’

Children born in another country and adopted by US citizens are ‘not born in US.’

Children born outside the US to military personnel are ‘not born in US.’

TEST STATUS: No changes for 2010-11

BUSINESS VALIDATION RULE REVISIONS:

Homeless

WSD & WCBVI

Secondary Disability

Educational Environment

EDUCATIONAL ENVIRONMENT: Preschool codes A1, A2, and A3 are retired.

New preschool codes R1, R2, R3, and R4 are introduced.

Components of new codes:• Classroom Composition • Amount of Time • Majority of Services

COORDINATED EARLY INTERVENING SERVICES:

The subset of districts required to submit CEIS changes from year to year.

CEIS data will be federally reported.

OCTOBER 1 CHILD COUNT: All IDEA eligible students as of 10/1.

Including Parent Placed Private Students

No separate collection of count of students with disabilities.

EXIT DATA & IDEA ELIGIBLE STUDENTS: Verify Primary Disability in Year End (YE) records:

High School Completers Drop outs Transfers out of the WSLS

VIRTUAL SCHOOLS – DROPOUTS & TRUANCY: Do not assume transfer back to resident district

upon exit from a virtual school.

Virtual schools may have dropouts.

EXIT TYPE - CODE SET:

Change in code set: ISM – Interstate move. Not known to be continuing. INM – International move. Not known to be

continuing. OOS – (removed)

ADJUSTED COHORT GRADUATION RATE

ADJUSTED COHORT GRADUATION RATE

number of students who graduate in four years with a regular high school diploma

.

number of students who form the adjusted cohortfor that graduating class

GRADUATION YEAR ADJUSTED COHORT• Assigned based on grade level at first high school

enrollment.

• Removed, if the student: – transfers out, – emigrates to another country, or – is deceased.

• Transfers out:– must have documented enrollment in another school, – may not include dropouts, and– may not include students not known to be continuing.

SUMMARY Receipt of regular diploma must occur within 4 years

from first entry into 9th grade to be included as a graduate.

Receipt of credential will count in cohort year rather then year granted for students who complete early.

A student may transfer out as known to be continuing only if official written documentation exists such as:– request for student records from the receiving school, – written record of response from an official in the receiving

school, or– transfer within the WSLS.

Additional exit types will counts as dropouts.

DROPOUT RATE - DEFINITION

Denominator will remain unchanged.

Numerator will include additional exit types:– OOS / ISM and– ETC with Expected Transfer Response is

‘No Evidence of Move.’

PROGRESS & SUMMARY REPORTS

EXIT TYPE REPORT

DROPOUT REPORT

HIGH SCHOOL COMPLETION REPORT

No longer available in the ISES.

Cohort and Rate calculated in LDS.

DATA VERIFICATION

DPI VERIFICATION

State-wide validation will be used to verify district data.

This validation will be successful only if district data is submitted prior to October 28th.

DISTRICT VERIFICATION

A district lock signifies that the District Administrator or designee has reviewed ISES data and determined that the data is: Accurate, Complete, and Ready for public reporting.

TENTATIVE FALL 2010 ISES SCHEDULE

August: ISES 3rd Friday of September / Year End / Child Count and Discipline will open

9/30: Key date for WSLS Enrollment and 3rd Friday of September (CD)

10/11: Key date for Discipline10/25: Review and revision ends for Discipline10/28: Key date for 3rd Friday of September (CD), Year End

(YE), and Child Count (CC)10/28 – 11/5: WSLS and ISES applications closed for

validation12/1: Review and revision ends for 3rd Friday of September

(CD), Child Count (CC), and Year End (YE)

RELATED LINKS

ESEA / NCLB dpi.wi.gov/lbstat/dm-eseadata.html

WSLS Main Page dpi.wi.gov/lbstat/wslsapp.html

ISES Main Page dpi.wi.gov/lbstat/isesapp.html

Adjusted Cohort Graduation Ratedpi.wi.gov/lbstat/eseagrad.html

Important Dates dpi.wi.gov/lbstat/isesdates.html