jackie raw, alison felstead & svenja kunze: adapting to electronic legal deposit

Ever wondered what UK Non-Print Legal Deposit is all about?Presentation to the 2015 Staff Conference by Jackie Raw, Alison Felstead and Svenja Kunze

Introduction

• What is Non-print or Electronic Legal Deposit (eLD) and what does it cover

• Why do we need it

• How can we access it

• The UK Legal Deposit Web Archive

• Q&As

What is non-print (or e-Legal) Deposit?

The revised Legal Deposit Libraries Act of 2003 recognised that much of the nation’s published output in digital form was being lost.

The Legal Deposit Libraries (Non-print) Regulations 2013 address this.

In addition to print now we are able to collect

any digital publication such as an e-book or journal article

works published in offline media such as CD-Roms and microfilm

works published online that are issued from a UK domain the UK Legal Deposit Web Archive.

eLD: Benefits for readers

Include:

access to an archive of millions of UK websites, preserved in the LD UKWA access to publications only accessible in e format access to all e-legal deposit content collected by all of the LDLs access to e-journals to which we don’t currently subscribe full text searching immediate access in all Bodleian Libraries’ reading rooms access to material from publishers who do not currently

deposit in print with us via access to BL content content arrives more quickly:

immediately after the 7 day embargo period benefits for visually impaired readers

eLD: Benefits for the Legal Deposit Libraries

Across the LDLs: joint policies and supportmore collaboration, mutual support, joint collecting principles and policies, shared content

Here: for Subject Librarians

assessing eLD use allows to gauge interest and making decisions regarding e-purchase

for space saving in processing areas, the BSF, Gladstone Link and on reading room open shelves. This leads to questions such as how will we use this extra space…

for conservation there will be fewer orders and transfers of printed material between libraries and the BSF.

How is electronic material collected?

• The British Library and the National Libraries of Wales and Scotland collect the material on behalf of all 6 Legal Deposit Libraries

• University libraries of Oxford and Cambridge and Trinity College Dublin can access it

• Content is accessible here via SOLO or via the UK LD Web Archive

Legal Deposit Libraries Implementation Group And the new chair is…

Who is working on this?

Metadata

Reader Services

Web Archiving

Security

eLD

Collection Development

and Acquisitions

Technical Operations

…the Bodleian eLD Group:

Chaired by Michael Williams

Members from across the BodleianVanessa Corrick Readers Services - Alison Felstead Resource DescriptionJo Gardner Social Science s - Beth Gibbs Radcliffe Science LibrarySvenja Kunze Archives - Andy Mackinnon BDLSSMichael Popham BDLSS - Jackie Raw Legal Deposit Operations Jane Rawson Humanities

With a remit to• Consult• Make recommendations • Receive information & feedback • Communicate with staff & readers

And locally…

Reporting to the Collection Management Strategy Group (CMSG)

On April 6th 2015 eLD was 2 years old. What have we achieved for the collection?

As of 16.07.15:

Number of digital articles in SOLO: 935,000 Number of ebooks in SOLO: 16,300

The BL estimates: We have access to

47% more content than we had

when publishers deposited only print!

Finding and accessing eLD material in SOLO

CATALOGUE RECORDS

Types of metadata for eLD

• Title-level records (= bibliographic records)– Ejournals – Ebooks

• Article-level records– Articles in ejournals – Chapters in books

• Issue-level records – To reconstitute journal issues or books

Ebooks metadata

• Harvested from the BL’s OAI-PMH Gateway• Converted from MARCXML to MARC21• Loaded to Aleph and published to SOLO• Vary in fullness from brief acquisitions

records to full-level records with authority control and subject headings

• Upgraded with eCIP data or manually by BL staff

How can you identify eLD monographs in SOLO?

What do eLD monos look like?

• The majority have been supplied in EPUB format

• EPUB ebooks are viewed using the Calibre ebook reader

• A small number have been supplied in EPUB and PDF formats, and a handful in PDF only

• PDF ebooks are viewed using the Sumatra PDF viewer – like eLD articles

eLD monos in EPUB format

eLD monos in PDF format

Print journals that switch to eLD

Linking from the print record to eLD content

Accessing the eLD article via Ericom

Accepting the T&Cs for eLD access

Viewing the eLD article

Printing the eLD article

Printing the eLD article

Printing the eLD article

Born-eLD journals in SOLO

Born-eLD journals in SOLO

Articles & More

Links from the article-level record

2013

eLDLDUKWA

Legal Deposit UK Web Archive LDUKWA https://bodleian.ldls.org.uk/ldwa

http://buddah.projects.history.ac.uk/

1996

2008

Researching the WebHow .uk subdomains link to each other (and how this changes over time)

Using Web archives as sources for historical research

Source: http://www.webarchive.org.uk/ukwa/visualisation/ukwa.ds.2/linkage

Web Archives, and what to do with them…Exploring the potential:

Domain Crawl annual broad sweep of the UK web

largely automated• 2nd Domain Crawl: June – December 2014: 191 days (2013: 70 days)

• 57.3 TB WARCs (2013: 30.8 TB) + 3.2 TB screenshots

‘Snapshot’ representations of websites as captured by crawlers≠ Live Web

Curated Crawlswebsites actively selected - additional description and QA

Scope and structure of the Legal Deposit UK Web Archive

Special Collections

for exampleUK General Elections 2015

• 5-6 per year• themes/events based

Rapid Response Crawls

for exampleDeath of Nelson Mandela

• responding to current events if and when arising

Key sitesCrawled more frequently

~ 40 news sitesfor example

The Guardian, BuzzFeed UK, Belfast Telegraph, Wales Online

~ 270 sites of high impactfor example

UK Parliament, British Museum,Oxfam GB, Church of Scotland,

English Heritage

Who decides?eLD Web Archiving Subgroup

representing all LDLs,

based on suggestions

Who does it?Collaborations of LDLs staff,

co-operation with

external subject experts and researchers

How?Selecting and describing websites

using the W3ACT

Curation and Annotation Tool

Duration of collection? Anything between one month

and four years

Number of websites in a collection? Anything between 40 and 7500+

Special Collections NHS Reforms 2013

Winter Olympics 2014

European Parliament Elections 2014

Centenary of outbreak of the First World War 2014

Scottish Independence referendum 2014

Commonwealth Games Glasgow 2014

Rapid Response CrawlsUK response to Typhoon Haiyan (11.2013-01.2014)

Death of Nelson Mandela (12.2013)

UK response to the Ebola in West Africa (11.2014- )

UK response to Nepal Earthquake (04.2015)

A bit more about curated crawls

UK General Elections

Magna Carta 800th anniversary

Forth Rail Bridge 125th anniversary

End of Second World War 70th anniversary

Rugby World Cup

Easter Rising centenary 2016 (started)

First World War centenary (continued)

YOUR collection could be here !!!

Special Collections 2015

2016 ?

…Suggestions for websites or a Special Collection topic?

…Ideas and suggestions for promoting the LDUKWA and its use in teaching and research?

svenja.kunze@bodleian.ox.ac.uk

Librarians! Archivists!

YOU are the EXPERTS!

…Interested in co-curating Special Collections or rapid response crawls?

Get in touch

Where can I find out more?Public webpages

http://www.bodleian.ox.ac.uk/our-work/legal-deposit/electronic-legal-deposit-non-print-publications

And here - the staff intranet, blog and tutorial

http://www.bodleian.ox.ac.uk/staff/services/card/ldo/eld-for-staff

Q&A?

Contact us

Jackie Raw Head of Legal Deposit Operations jackie.raw@bodleian.ox.ac.ukAlison Felstead Head of Resource Description alison.felstead@bodleian.ox.ac.ukSvenja Kunze Project Archivist svenja.kunze@bodleian.ox.ac.uk