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KINGSTON UPON HULL CITY COUNCIL
EXECUTIVE FORWARD PLAN
Key Decisions
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Kingston upon Hull City Council
Forward Plan What is the Forward Plan? Forward Plan is a list of the key (major) decisions that the Council will make giving a minimum of 28 days notice. The Plan is updated regularly. What is a key decision? Key decisions are defined as an Executive decision which is likely: -
● to result in the Council incurring significant expenditure or making savings which are above a financial threshold set by the Council (by way of guidance, the Council has decided that significant expenditure or savings are £250,000 or more, having regard to the Council’s approved budget for the service or function to which the decision relates), or
● to be significant in terms of its effects on communities living or working in an area comprising two or more electoral Wards in the area of the Council.
What does the Forward Plan tell me? The Plan gives information about: -
● What key decisions are coming forward ● When those key decisions are likely to be taken ● Who will make those decisions ● What consultation will be undertaken ● Who you can make representations to, and how ● What documents will be presented ● Who you can contact for further information ● Whether the discussion and documents will be open to the public
Who takes key decisions? Under the Council’s Constitution, key decisions can be taken by the Cabinet, Cabinet Committees, Area Committees, an individual member of the Cabinet or an individual officer acting under delegated powers. However, most key decisions are taken at public meetings of the Cabinet, Cabinet Committees or Area Committees. The dates of these meetings are scheduled and agendas and reports are available for public inspection five working days before the meetings.
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How do I make contact? Each entry in the Forward Plan indicates the name(s) of relevant people to contact about that particular item. How do I get copies of agendas and reports? The agendas and reports for meetings of Council, Cabinet, Cabinet Committees and Area Committees (as well as other Council Committees) are available five days before the meeting. They can be viewed on the Council’s website, cmis.hullcc.gov.uk. Please telephone 300300 for further information or assistance. Some of the reports you request may contain exempt or confidential information. If this is the case, the reports are not available for inspection or copying. General If you have any comments or questions about the Forward Plan, we would positively welcome them. Please send them to: The Committee & Scrutiny Team, Guildhall, Kingston upon Hull. HU1 2AA E-mail: democratic.services@hullcc.gov.uk
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Cabinet Member Details
Name Tel No. E-mail Fax No.
Councillor Stephen Brady - Leader of the Council – City Enabler: Key Partnerships
01482 615071
councillor.brady@hullcc.gov.uk 01482 613046
Councillor Daren Hale - Deputy Leader of the Council – Finance, Land, Property And Change
01482 615071
councillor.hale@hullcc.gov.uk 01482 613046
Councillor Helena Spencer - Portfolio: Business Support
01482 613450
councillor.spencer@hullcc.gov.uk 01482 613046
Councillor Terence Geraghty - Portfolio: Culture And Leisure
01482 613801
councillor.geraghty@hullcc.gov.uk 01482 613046
Councillor John Black - Portfolio/City Plan Enabler: Council Infrastructure
01482 615127
councillor.black@hullcc.gov.uk 01482 613046
Councillor Alan Clark - Portfolio: Neighbourhoods and Communities (Inc. Emergency planning)
01482 615127
councillor.clark@hullcc.co.uk 01482 613046
Councillor Martin Mancey - Portfolio Holder: Energy City
01482 613450
councillor.mancey@hullcc.gov.uk 01482 613046
Councillor Phil Webster - Portfolio Holder: Learning, Skills And Safeguarding Children
01482 613450
councillor.webster@hullcc.gov.uk 01482 613046
Councillor Gwen Lunn - Portfolio Holder: Public Health, Prevention & Safeguarding Adults
01482 615127
councillor.lunn@hullcc.gov.uk 01482 613046
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INDEX OF KEY DECISIONS
Subject of Decision Decision Maker
Internal Deadline for Draft Reports to Monitoring Officer and Section 151 Officer
Expected Date of Decision
Leader of the Council and Portfolio Holder: City Plan Enabler – Key Partnerships
Review of options for the facilitation of swimming pool and ice arena provision within the City.
Cabinet 16 January 2017 27 March 2017
Annual Pay policy Leader 16 March 2017
Reallocation of drug and alcohol support contracts following receipt of termination notice by the current provider
Leader Not before 24 April 2017
Deputy Leader of the Council and Portfolio Holder: City Plan Enabler – Finance, Land and Property
Transfer of freehold land at (a) Oldfleet Primary School and (b) Griffin Primary School
Interim Director of Children, Young People and Family Services
March/April 2017
Strategic Property Disposals Cabinet 13 March 2017 24 April 2017
Hooper Building (formally known as Bond no. 8 Warehouse), Guildhall Road, Hull
Portfolio Holder Not before 1 April 2017
Portfolio Holder: Public Health, Prevention & Safeguarding Adults
Social Prescribing Portfolio Holder 30 September 2016
Determination of the fee rate/s that the Council will pay for residential care for the elderly in the city.
Leader 27th March 2017
Portfolio Holder: City Enabler – Culture and Leisure
Acquisition of the British Mercantile Memorial Marine Collection, a collection of steam ship art portraiture
Leader Not before 2 July 2016
Portfolio Holder: City Plan Enabler – Council Infrastructure
Housing Strategy 2017 -2020 Cabinet 13 February 2017 27 March 2017
Preventing Homelessness Strategy 2017-20
Cabinet 05 April 2017 22 May 2017
Affordable Warmth Strategy 2017-20
Cabinet September 2017 October 2017
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Subject of Decision Decision Maker
Internal Deadline for Draft Reports to Monitoring Officer and Section 151 Officer
Expected Date of Decision
Portfolio Holder: Neighbourhoods and Communities
None
Portfolio Holder: Energy City
Open Space Strategy Cabinet 13 March 2017 24 April 2017
Transport for the North Cabinet 13 February 2017 Not before 27 March 2017
Revision of the Port of Hull Local Development Order
Cabinet 13 February 2017 27th March 2017
Residual Waste Disposal Processing Contract
Cabinet 13 March 24 April 2017
Portfolio Holder: City Plan Enabler – Business Support and Change Programme
Portfolio Holder: City Plan Enabler – Learning, Skills and Safeguarding Children
Regional Adoption Agency for North Yorkshire and the Humber
Cabinet 13th February 2017 27 March 2017
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Councillor Stephen Brady
Leader of the Council and Portfolio Holder: City Plan Enabler – Key Partnerships
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Garry Taylor,
Ref No. 0074/16
City Manager for Major Projects and Infrastructure
First Date of Entry 21 December 2016
Likely date of decision 27 March 2017
Subject
Review of options for the facilitation of swimming pool and ice arena provision within the City.
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Approval to procure and appoint relevant design and site feasibility contractors to inform consideration of potential options. Authorise a detailed investment strategy to be developed.
Portfolio Holder Councillor Brady / Hale (Portfolio Holder, Visitor Destination)
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: • Supply and demand.
• Location of existing and potential swimming pool sites / transport provision and access.
• Providing a strategic interventionist approach to manage demand across the cities pools.
• Understanding the demand for an ice rink
• The options to facilitate meeting future demand
• Funding options and availability and timing of any investment.
Financial Implications: The project will be funded by the Visitor Destination Capital Programme.
Other implications for the Council:
N/A
Documents to be submitted to the decision maker for consideration
Cabinet Report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Yes. It contains information relating to the financial or business affairs of any particular person (including the authority holding that information).
Who we intend to consult and Internal stakeholders / Portfolio Holder / Economy and
how Regeneration Overview and Scrutiny Commission Finance and Value for Money Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By phone, letter or email.
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available Name: Garry Taylor
from: Designation City Manager
Address: 3rd Floor, Earle House, Colonial Street, Hull, HU2 8JY
Tel. No: 01482 615115
Fax. No: N/A
E-mail: Garry.taylor@hullcc.gov.uk
Town Clerk’s Service Governance Code
Notice of Key Decision General Exception
This form is only to be used for Key Decisions for which 28 days notice cannot be given and there are at least 5 clear working days until the decision needs to be made. Please refer to the process of approval.
Title of Decision/ Report
Annual Pay Policy
Date of Decision 16th March 2017
Reasons for general exception
Needs to be completed and considered by Council before 31st March each year
Report is open to the public
Yes
Notified to the Chair of Overview and Scrutiny Management Committee
Yes
Date of Publication:- 22 February 2017 The Notice of Key Decision form should be appended to this notice.
Town Clerk’s Service Governance Code
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager City HR Manager
Ref No. 0008/17
Jacqui Blesic First Date of Entry 22 February 2017
Likely date of decision
16th March 2017
Subject
Annual Pay policy
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
To ratify the annual pay policy statement
Portfolio Holder Leader
Decision to be taken by (and membership of the body)
Full Council
Summary of issues: Local Authorities are required under section 38(1) of the Localism Act 2011 (the Act) to prepare a Pay Policy Statement. The statement must articulate the Council’s policy towards the pay of the workforce, particularly senior staff and the lowest paid employees.
Financial Implications: The pay settlement has been settled as 1% across the board with some loading at the lower end of the payscales to take account of the new National Living Wage.
Other implications for the Council:
Not to publish the statement would be a breach of the Localism Act
Documents to be submitted to the decision maker for consideration
Pay policy statement and supporting report to Council
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and
No
Town Clerk’s Service Governance Code
provide reasons why exempt
Who we intend to consult and how
Overview and Scrutiny Management Committee
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
Writing to Jacqui Blesic, City HR Manager Room 119 the Guildhall Alfred Gelder Street Hull HU1 2AA
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Jacqui Blesic
from: Designation City HR Manager
Address: Room 119 the Guildhall Alfred Gelder Street Hull HU1 2AA
Tel. No: 01482 613044
Fax. No:
E-mail: Jacqui.blesic@hullcc.gov.uk
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Councillor Daren Hale
Deputy Leader of the Council and Portfolio Holder: City Plan Enabler – Finance, Land
and Property
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Interim City Learning & Skills Manager, Graham Talbot
Ref No. 0007/17
First Date of Entry 22 February 2017
Likely date of decision
March/April 2017
Subject
Transfer of freehold land at:
a) Oldfleet Primary School b) Griffin Primary School
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
(1) Transfer of the freehold land, in line with statutory
requirements, on detailed terms to be agreed by the Town Clerk, at:
a) Oldfleet Primary School b) Griffin Primary School
Portfolio Holder Cllr Hale
Decision to be taken by (and membership of the body)
Interim Director of Children, Young People and Family Services, Margaret Dennison
Summary of issues:
Griffin and Oldfleet Primary Schools are currently Trust Schools (also known as a foundation school with a foundation). The relevant Trust for each school is the East Hull Co-operative Trust.
The Schools had previously been community schools and became Trust Schools pursuant to the School Organisation (Prescribed alterations to maintained schools) (England) Regulations 2007 made under the School Standards and Framework Act 1998. At this time the beneficial interest in the land vested in the School’s relevant trust. Since that time the Schools have been entitled to a transfer of the Council’s freehold title to the land in order to register the land at the Land Registry in the name of the Trust. This has not happened to date and the current position is that the legal titles to the land are still in the name of the Council, with the Trust holding an interest in the land as vested proprietor. However the Trust has now indicated that is wishes the land transfer to take place, as it is entitled to do. The authority for the Director of Children’s Services (in consultation with the Town Clerk, City Treasurer and City HR Manager) to make this transfer to the Trust is contained in an
amendment to the Scheme of Delegation approved by the Leader of the Council dated 14th February 2013, ref: SB/124/2013
Financial Implications: There are no direct financial implications for the Council as this decision merely seeks to formalise a freehold transfer that operation of law deems to have been made when the school transferred to Trust status
Other implications for the Council: N/A
Documents to be submitted to the decision maker for consideration
Decision record with accompanying report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how This decision will implement statutory requirements and therefore no consultation is required
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
At the address below
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available Name: Richard Skog
from: Designation Operations Officer
Address: Brunswick House, Strand Close, HU29DB
Tel. No: 01482 616375
Fax. No: N/A
E-mail: Richard.skog@hullcc.gov.uk
Town Clerk’s Service Governance Code
Notice of Key Decision General Exception
This form is only to be used for Key Decisions for which 28 days notice cannot be given and there are at least 5 clear working days until the decision needs to be made. Please refer to the process of approval.
Title of Decision/ Report
Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull REPORT AUTHOR TO COMPLETE
Date of Decision Not before 1st April 2017
Reasons for general exception
The Council has been given the opportunity to purchase the building in advance of it being taken to the open market .Terms have been agreed on the basis that the transaction will be completed quickly. If this is not achieved then there is the risk that the property will be sold to another party with the result that the Council will be unable to complete its landholding within the Guildhall campus , with the consequential impact on its objective to make efficiencies by maximising the centralisation of corporate office staff to this location.
Report is open to the public
Yes.
Notified to the Chair of Overview and Scrutiny Management Committee
Yes/No
Date of Publication:- 23 March 2017 The Notice of Key Decision form should be appended to this notice.
Town Clerk’s Service Governance Code
KINGSTON UPON HULL CITY COUNCIL EXECUTIVE FORWARD PLAN KEY DECISION
City Manager Nick Howbridge Property & Assets
Ref No. 0009/17
First Date of Entry 23 March 2017
Likely date of decision
Not before 1st April 2017
Subject
Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Approval to purchase a property known as Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull
Portfolio Holder Deputy Leader, Cllr Hale
Decision to be taken by
Deputy Leader, Cllr Hale
Summary of issues: That the Portfolio Holder, Finance, Land, Property & Change approve the purchase of the Hooper Building from the Goodwin Development Trust.
Financial Implications: The Building Optimisation Programme seeks to reduce the size and the cost of the Council operational estate by rationalising office space and disposing of surplus buildings. The strategy is to centralise, as far as is practicable, the corporate office provision into the Guildhall campus. This is at capacity and in order to accommodate further major relocations of staff from other offices, including Brunswick House, it is proposed to acquire Hooper Building which is located within the wider Guildhall campus.
Other implications for the Council:
Documents to be submitted to the decision maker for consideration
Supporting formal report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local
The report will be taken in public, however, the purchase price will be exempt pursuant to Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act, 1972 on the basis it is information relating to the financial business
Town Clerk’s Service Governance Code
Government Act 1972 and provide reasons why exempt
affairs of a particular person (including the authority holding that information) and the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to confidential commercial preliminary negotiations
Who we intend to consult and how (NB New Policy issues need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents).
Portfolio Holders, Scrutiny Committee, City Managers, Legal and Finance Officers.
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
John Haymes, Principal Property Manager
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: John Haymes
from: Designation Principal Property Manager
Address: John Symons House Park Row Park Street HULL HU2 8TB
Tel. No: 612820
Fax. No:
E-mail: John.haymes@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager City Property and Assets Manager
Ref No. 0011/17
Nick Howbridge First Date of Entry 23rd March 2017
Likely date of decision
24 April 2017
Subject
Strategic Property Disposals
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Authorisation in principle to the disposal of property assets that are considered surplus to requirements
Portfolio Holder Cllr Hale
Decision to be taken by (and membership of the body)
Overarching annual strategy approval at Cabinet, implementation by individual decision record of the Portfolio Holder
Summary of issues: Approval of the annual property disposal and acquisition strategy provides the framework within which property related decisions are implemented
Financial Implications: The proposals will deliver capital receipts toward the Council’s annual asset realisation target
Other implications for the Council:
The proposals will facilitate capital investment in the Council’s core property assets
Documents to be submitted to the decision maker for consideration
Formal report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Who we intend to consult and how (NB New Policy issues need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents).
Consultation upon the proposals will be undertaken with Area Committees, Overview and Scrutiny Management Committee, and Finance and Value For Money Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be
By contacting Nick Howbridge, City Manager Property & Assets
considered in public
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
Where item is identified to be considered in exempt session, any representations received and the response thereto
Nil
Further information is available Name: Nick Howbridge
from: Designation Property & Assets
Address: John Symons House
Tel. No: 612818
Fax. No:
E-mail: Nick.howbridge@hullcc.gov.uk
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Councillor Gwen Lunn
Portfolio Holder: Public Health, Prevention and Safeguarding Adults
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Alison Barker City Manager Adult Social Care
Ref No. 0006/17
First Date of Entry 22 February 2017
Likely date of decision
27th March 2017
Subject
Determination of the fee rate/s that the Council will pay for residential care for the elderly in the city.
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Agreement of the fee rate to be applied by the Council in relation to residential care provided in private care homes in the financial year 2017/18.
Portfolio Holder Councillor Lunn
Decision to be taken by (and membership of the body)
Leader of the Council
Summary of issues: The Council is required to determine the Cost of Care that it pays for the provision of residential care to service users in the city. The Council consulted upon the development of a model to determine the Usual Cost of Care which was adopted in 2013. The costs within the model have been updated to reflect the current market and decision is required to be made upon the revised Cost of Care for 2017/18.
Financial Implications: The proposals are within the available budget to be considered by the Council.
Other implications for the Council:
Documents to be submitted to the decision maker for consideration
Report incorporating outcome of review of Cost of Care rates.
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Not expected to be exempt.
Who we intend to consult and how
In 2012/13 residential care home providers took part in a detailed consultation to inform the development of the model for determining the Usual Cost of Care in the city. The model has been re-applied incorporating current cost information to determine the level of increase to be applied with effect from 11th April 2017.
Finance and Value for Money Overview and Scrutiny Commission.
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By contacting the officer named below.
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Alison Barker
from: Designation City Manager
Address: Brunswick House Strand Close Beverley Road Hull HU2 9DB
Tel. No: 01482 616312
Fax. No:
E-mail: Alison.barker@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL EXECUTIVE FORWARD PLAN KEY DECISION
City Manager City Health & Wellbeing Manager
Ref No. 0012/17
Tim Fielding First Date of Entry 23rd March 2017
Likely date of decision
Not before 24th April 2017
Subject
Reallocation of drug and alcohol support contracts following receipt of termination notice by the current provider.
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
A decision is sought to agree a transition process and plan to ensure safe transfer of services and patients from the Lifeline contracts to another provider of services.
Portfolio Holder Councillor Lunn, Portfolio Holder for Public Health and Adults
Decision to be taken by
Leader
Summary of issues: Lifeline have advised Hull City Council that they wish to give notice on the contracts they hold, for delivery of drug and alcohol support, with effect from 2nd October 2017. Contract values are: lot 2 – lifeline £2,900,000 – year 4 £2,500,000 Lot 3, lifeline - £1,360,000 – year 4 £860,000 These services offer early intervention support and advice across the city, provide family workers for families suffering the consequences of substance use in the family and with further parenting support needs, and clinically treat over 1100 people. Around 800 of these patients are on a prescribed regime, which will include substitution medication to reduce their physical addiction to Heroin, Alcohol or other drugs. There are considerable risks if patients care is not continued, firstly of increased deaths through clients in treatment relapsing into Heroin use, secondly if care is not optimised and evidence based of increased demand on local services, including children and adults safeguarding, hospitals, primary health care services, mental health services. If treatment is not available it will increase crime and offending rates,
Contracts were due to be in place until October 2018, and planning for consultation and engagement for a new model for procurement is in very early stages.
Financial Implications: The existing contract values are already included within the public health budgets for 2017/18, so there are no financial implications if we agree a straight transfer of existing contracts. There may be a requirement to increase contract costs, in order to attract providers who would be willing to take on a short term contract under these circumstances, and include set up or contingency costs if we conduct a procurement exercise. There will be an unknown financial implication should people drop out of, or are unable to access services, as treatment is shown to have a befit in kind of £6 to every £1 invested by a reduction in demand in relation to worklessness, homelessness, crime and health.
Other implications for the Council:
Local authorities’ statutory responsibilities for public health services are set out in the Health and Social Care
Act 2012 Local authorities have, since 1 April 2013, been responsible for improving the health of their local population and for public health services including most sexual health services and services aimed at reducing drug and alcohol misuse. If services are disrupted or access denied this can result in legal challenge.
Documents to be submitted to the decision maker for consideration
Supporting report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how (NB New Policy issues need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents).
We would inform all relevant partners such as GPs or local health services, and engage partners via the drug and alcohol partnership group to understand potential impact and risk and agree mitigating actions. To be submitted to Overview and Scrutiny Management Committee, Heath and Well Being Overview and Scrutiny Commission, and Finance and Value For Money Overview and Scrutiny Commission.
How others can make representations about this
matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Vicky Harris
from: Designation Assistant City Manager
Address: Brunswick House
Tel. No: 616121
Fax. No:
E-mail: Vicky.harris@hullcc.gov.uk
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Councillor Terence Geraghty
Portfolio Holder: City Enabler – Culture and Leisure
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Brendan Arnold
Ref No. 0035/16
Director of Finance, Infrastructure and Transformation
First Date of Entry 3 June 2016
Likely date of decision
Not before 2 July 2016
Subject
Acquisition of the British Mercantile Memorial Marine Collection, a collection of steam ship art portraiture
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
1. To agree to the creation of a Charitable Trust to receive and manage the British Mercantile Memorial Marine Collection;
2. To confirm the appointment of Trustees to the Trust;
3. To agree to lease the Gaiety Theatre in the Trinity Centre to the Charitable Trust once established;
4. To agree to provide revenue funding support of £20k per annum for a period of five years to support the formation of the Charitable Trust;
5. To agree to purchase the British Mercantile Memorial Marine Collection;
6. To agree to transfer the Marine Collection to the Charitable Trust to display to the benefit of the public.
7. To agree to accept grant funds from Central Government to fund the proposals.
Portfolio Holder Councillor Geraghty
Decision to be taken by (and membership of the body)
Leader of the Council
Summary of issues: 1. The Council has been presented with an opportunity to acquire a collection of mercantile art portraiture.
2. The Collection comprises of circa 1500 paintings of
British steam ships dating from the early 19th and mid 20th century, depict British merchant steam ships in a variety of media
3. As one of the City Plan Projects the Council is
renovating the Trinity Market;
4. The former Gaiety Theatre is within the Trinity Market and renovation of the Theatre provides an opportunity for its use to exhibit the paintings.
5. The Council submitted a bid to Central Government to fund the renovation of the Theatre and to fund the purchase of the Collection.
6. The bid has been successful and the Council now
wish to progress the renovation of the Gaiety Theatre and the purchase of the Collection.
7. It is proposed to establish a Charitable Trust to
manage the Collection and ensure its display to the public.
8. To facilitate the progression of the proposal to a
successful conclusion it is necessary to establish the Trust, renovate the Gaiety Theatre, purchase the Collection and transfer it to the Trust and provide the Trust with sufficient funds to enable it to commence operation.
9. The Council made a bid to Central Government for
the funds to progress the proposal which was successful.
10. The Collection will establish a further visitor attraction
to contribute to the City Plan aim of developing the city as a visitor destination based on the city’s role as Yorkshire’s Maritime City.
Financial Implications: The bid award provides funding for the renovation of the Theatre and the purchase of the Collection,
The wider Trinity Market renovation is being funded from Local Enterprise Partnership Funding;
However, the five year revenue commitment will need to be funded from General fund revenue and consequently revenue funding needs to be identified within the budget.
Other implications for the Council:
The funding which is held centrally by the Department of Culture, Media and Sport will be accessed on a call off arrangement and the Council will be reimbursed periodically.
It is important that full and accurate records are
maintained by the Council with appropriate systems in place to ensure all expenditure is recovered.
Documents to be submitted to the decision maker for consideration
Copy letter from the Chancellor of the Exchequer confirming the allocation of funding following the successful bid.
Is the matter No
confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and how
No specific consultation has been arranged in conjunction with the project. Overview and Scrutiny Management Committee will determine which Scrutiny Commission will consider the report.
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
This matter is not being consulted on in the public domain
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where the item is identified to be considered in exempt session, any representations received and the response thereto
N/a
Further information is available Name: Mark Leighton from: Designation Strategic Business Partner Address: City Treasury Building Tel. No: 61 3349 Fax. No: -
E-mail: mark.leighton@hullcc.gov.uk
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Councillor John Black
Portfolio Holder: City Plan Enabler – Council Infrastructure
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Laura Carr
Ref No. 0034/15
City Manager – Neighbourhoods and Housing
First Date of Entry 12 June 2015
Likely date of decision
22 May 2017
Subject
Preventing Homelessness Strategy 2016-21
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Approval of Hull City Council Preventing Homelessness Strategy 2016-21
Portfolio Holder Councillor Black, Portfolio/City Plan Enabler: Council Infrastructure (including Housing and Waste Management)
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: The Preventing Homelessness Strategy will provide a framework for activity and intervention by Hull City Council and partners on preventing , reducing and responding to homelessness .This is a sub strategy of the overarching Housing and Neighbourhood Renewal Strategy
Financial Implications: The strategy will provide a framework for future financial interventions and provide the strategic support for project development and funding bids by Hull City Council and partners to address homelessness
Other implications for the Council:
The strategy advises stakeholders and residents of the local authority’s priorities in respect of addressing homelessness.
Documents to be submitted to the decision maker for consideration
Draft Preventing Homelessness Strategy and accompanying report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how
Homeless Strategy Focus Group ( open to any organisation with an interest in housing ) – specific meeting Include in consultation on overarching Housing and
Neighbourhood Renewal Strategy with Tenant Forum – specific meeting and workshop for elected members Neighbouring local authorities and statutory organisations will be invited to submit their views on draft strategy by letters. Draft strategy will be made available on the Hull City Council website for comment People and Communities Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By contacting the Housing Strategy Team within the Housing and Neighbourhoods Service by emailing Housing.policystrategy@hullcc.gov.uk or in writing to Housing Strategy Team, Housing Strategy and Renewals , Kingston House , Bond Street , Hull HU1 3ER to June 15 and then Warehouse 9
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available Name: Lesley Alderson –Speight & Dave Barnett
from: Designation Housing Strategy Programme Leader and Community Housing Manager
Address: Housing Strategy and Renewals Team , Kingston House , Bond Street , Hull, HU1 3ER/ City Treasury Building , Guildhall Road , Hull HU1 2AB
Tel. No: 01482 612539
Fax. No:
E-mail: Lesley.Alderson-Speight@hullcc.gov.uk ; Dave.Barnett@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Dave Richmond
Ref No. 0035/15
City Manager – Neighbourhoods and Housing
First Date of Entry 12 June 2015
Likely date of decision
27 March 2017
Subject
Housing and Neighbourhood Renewal Strategy 2016 -2021
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Approval of citywide Housing and Neighbourhood Strategy covering 5 year period from 2016 – 17 to 2020-21
Portfolio Holder Councillor Black, Portfolio/City Plan Enabler: Council Infrastructure (including Housing and Waste Management)
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: The Housing and Neighbourhood Renewal Strategy provides a summary of key housing and neighbourhood priorities for the city and an outline of interventions. It will provide a framework for project development by Hull City Council and partners and will provide the strategic mandate to develop projects and support funding bids to achieve the outcomes set out in the Strategy
Financial Implications: The strategy will provide a framework for future financial interventions.
Other implications for the Council:
The strategy advises stakeholders and residents of the local authority’s housing and neighbourhood renewal process
Documents to be submitted to the decision maker for consideration
Draft Housing and Neighbourhood Renewal Strategy and accompanying report.
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how
Housing strategy focus group members ( open to any organisation with an interest in housing ) – specific meeting Tenant Forum – specific meeting Workshop for all elected members Neighbouring local authorities and statutory
organisations will be invited to submit their views on draft strategy by letters . Draft strategy will be made available on the Hull City Council website for comment People and Communities Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By contacting the Housing Strategy Team within the Housing and Neighbourhoods Service by emailing Housing.policystrategy@hullcc.gov.uk or in writing to Housing Strategy Team, Housing Strategy and Renewals , Kingston House , Bond Street , Hull HU1 3ER to June 15 and then Warehouse 9
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available Name: Liz Jamil /Lesley Alderson-Speight
from: Designation Housing Strategy and Appraisals Manager / Housing Strategy Programme Leader
Address: Housing Strategy and Renewals Team , Kingston House , Bond Street , Hull, HU1 3ER
Tel. No: 01482 612601 /612539
Fax. No:
E-mail: liz.jamil@hullcc.gov.uk; Lesley.Alderson-Speight@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Dave Richmond, City Neighbourhoods and Housing Manager
Ref No. 0043/15
First Date of Entry 24 July 2015
Likely date of decision
October 2017
Subject
Affordable Warmth Strategy 2016-21
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Approval of Hull City Council Affordable Warmth Strategy 2016-21
Portfolio Holder Councillor Black - Portfolio/City Plan Enabler: Infrastructure (Including Housing and Waste Management)
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: The Affordable Warmth Strategy will provide the way forward and guidance for specific activities aimed at reducing fuel poverty across the city. It will serve as the over-arching document from which any future bi-annual Home Energy Conservation Act (HECA) reports will be made and will be the framework for all affordable warmth activity in the city.
Financial Implications: The strategy will provide the necessary evidence base and framework which will inform future funding bids. In particular, it will provide an insight into the basis for working as a strategic partnership as well as how and why specific government funding bids will be submitted to deliver energy efficiency measures across the city.
Other implications for the Council:
The strategy will inform residents of what the Council will do to reduce fuel poverty in the city, working with various partners.
Documents to be submitted to the decision maker for consideration
Proposed Affordable Warmth Strategy
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how
The strategy will be published on the Council’s website for comments The Affordable Warmth Partnership will deliberate on the strategy, shaping its development from start to finish Consultation with Area committees Community and Voluntary sector partners will also be invited to provide comments People and Communities Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By contacting the Housing Strategy Team within the City Neighbourhoods and Housing Service by emailing Housing.policystrategy@hullcc.gov.uk or in writing to the Housing Strategy Team, Housing Strategy and Renewals, 2nd Floor, Warehouse 9, Guildhall Road, Hull HU1 1HJ
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available
Name: Ben Hanson
from: Designation Strategy and Information Officer
Address: Housing Strategy and Renewals Team , 2nd Floor, Warehouse 9, Guildhall Road, Hull HU1 1HJ
Tel. No: 01482 615483
Fax. No:
E-mail: Nneka.Ofoegbu-McCourt@hulllcc.gov.uk
1
Councillor Alan Clark
Portfolio Holder: Neighbourhoods and Communities
1
Councillor Martin Mancey
Portfolio Holder: Energy City
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Andy Burton
Ref No. 0064/16
City Streetscene Manager First Date of Entry 28 October 2016
Likely date of decision
24 April 2017
Subject
Open Space Strategy
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
To seek the approval and adoption of the Open Space Strategy for Hull.
Portfolio Holder
Councillor Mancey (Strategic Planning) and Councillor Geraghty (Maintenance of Parks and Open Spaces)
Decision to be taken by (and membership of that body)
Cabinet
Summary of issues: The key vision of the strategy is ‘protecting and improving Hull’s open spaces now and in the future.’ The strategy sets out the approach to managing the city’s open spaces based on national recommendations and best practice. The strategy will help direct funding to prioritise investment and will also help to support green space provision in new development and planning policy guidance.
Financial implications: Yes: The strategy highlights a gap in capital funding for the renewal of open spaces or replacement of play equipment, however, the strategy will help prioritise where any funding is spent in order to achieve best value and will identify specific needs which could open up funding opportunities.
Other implications for the Council: The strategic provision of open space will affect residents and visitors to the city. Due to the built-up nature of Hull and tight boundaries some nationally set recommendations for the provision of open space can not be met.
Documents to be submitted to the decision maker for consideration
Open Space Strategy plus accompanying reports/appendices
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No
Who we intend to consult and how Consultation will be through the People and Communities Overview and Scrutiny Commission and other key stakeholders.
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
Via the email: parksandgardens@hullcc.gov.uk
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the decision date.
Where the item is identified to be considered in exempt session, any representations received and the response thereto
n/a
Further information is available from: Name: Andrew Wilson
Designation: Parks and Open Spaces Development Manager
Address: Staveley House, Stockholm Road, Hull, HU7 0XW
Tel. No. 612767
Fax No.
Email Address parksandgardens@hullcc.gov.uk
PD/AH – 20DEPD
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Ian Anderson
Ref No. 0003/17
First Date of Entry 20th January 2017
Likely date of decision
Not before 27 March 2017
Subject
Transport for the North
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
The Secretary of State for Transport is considering exercising his powers under s21 of the Cities and Local Government Devolution Act 2016 to establish a Sub-National Transport Body (“SNTB”), “Transport for the North” (“TFN”). If the Secretary of State exercises these powers the Council will be a member of the SNTB. The Secretary of State is finalising the draft regulations for consultation with affected bodies. The support of Cabinet is sought for the proposal together with delegation of the Council’s response to the draft regulations to Portfolio Holder (Energy City) in consultation with the Chief Executive, Director of Regeneration and the Town Clerk within a framework agreed by Cabinet.
Portfolio Holder Councillor Martin Mancey
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: Local authorities and Local Enterprise Partnerships across the North of England operating in partnership as Transport for the North (TFN) have collectively developed an ambitious, transformational, pan northern strategy and investment programme that seeks to drive and support economic growth in the North, adding £97 billion in annual GVA and 850,000 jobs by 2050. In order to facilitate and implement this long term transport strategy and realise the economic ambition significant devolution of transport responsibilities will be required from central government. The Secretary of State is considering whether TFN should be established as the first Sub-National Transport Body. The regulations which establish TFN are the subject of consultation with affected Local Authorities and it is important that the Council responds in a timely fashion to such consultation.
Financial Implications: The Council will incur some costs in relation to its membership of the SNTB, however, these costs are not
PD/AH – 20DEPD
likely to be significantly greater than costs currently incurred in seeking to promote joint strategic transport initiatives, and there is much greater potential for benefit from the new arrangements.
Other implications for the Council:
Through TFN the Council will acquire greater input into strategic transport decision making for the North of England as the creation of the SNTB will allow for decisions presently made at the national level to be delegated to the new body. In addition creating TFN may provide the opportunity to delegate powers currently exercised by the Council to that body where such delegation would support wider effective decision making.
Documents to be submitted to the decision maker for consideration
Background and context of the proposal. Report
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
No.
Who we intend to consult and how
Overview and Scrutiny Management Committee and Economy and Infrastructure OSC
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
N/A
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Peter Dearing
from: Designation Assistant Head of Service
Address: Guildhall, Alfred Gelder Street, Hull
Tel. No: 01482 615055
Fax. No:
E-mail: peter.dearing@hullcc.gov.uk
Name: Mike Ibbotson
Designation Transportation Policy Manager
PD/AH – 20DEPD
Address: Guildhall, Alfred Gelder Street, Hull
Tel. No: 01482 615197
Fax. No:
E-mail: michael.ibbotson@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
City Manager Alex Codd, City Planning Manager
Ref No. 0005/17
First Date of Entry 22 February 2017
Likely date of decision
27th March 2017.
Subject
Revision of the Port of Hull Local Development Order.
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Agreement for the Port of Hull Local Development Order Revision to be submitted to the Secretary of State for notification, and for the City Planning Manager to adopt the Order thereafter. The revised LDO will enable the continued provision of a simplified planning route for the development of renewables energy related industry on three sites lying within the port area of east Hull, and forming part of the Humber Enterprise Zone.
Portfolio Holder Councillor Mancey
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: Update of current LDO which expires in May 2017.
Financial Implications: Accounted for in previous LDO – possible £50k reduction in Development Management fee income.
Other implications for the Council:
Supports delivery of City Plan employment targets. Compliant with Local Plan.
Documents to be submitted to the decision maker for consideration
Draft Port of Hull LDO revision. Consultation response summary.
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Not exempt.
Who we intend to consult and how
Public consultation will be undertaken prior to Cabinet, along with statutory consultees, voluntary bodies, business associations, representatives of persons with shared protected characteristics, and others. Via mail, e-mail, press notice, and site notice. To be reported to the Overview and Scrutiny Management Committee 6th March 2017, and Planning Committee on 21st March 2017.
How others can make representations about this matter including (if the matter
Minimum 28 day period of consultation commencing early February 2017.
is identified as exempt) upon whether the matter should be considered in public
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date 10th March 2017.
Where item is identified to be considered in exempt session, any representations received and the response thereto
N/A
Further information is available Name: Alex Codd
from: Designation City Planning Manager
Address: The Guildhall
Tel. No: 01482 612387
Fax. No: 01482 612350
E-mail: alex.codd@hullcc.gov.uk
KINGSTON UPON HULL CITY COUNCIL EXECUTIVE FORWARD PLAN KEY DECISION
City Streetscene Manager - Andy Burton
Ref No. 0010/17
First Date of Entry 23rd March 2017
Likely date of decision
24 April 2017
Subject
Residual Waste Disposal Processing Contract
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
Interim Procurement Solution: 1) Approval to award short term contracts for
Residual Waste Disposal Processing.
Longer Term Procurement Solution: 2a) Approval to tender for a new contract for the
provision of Residual Waste Disposal Processing, through an EU open tender process, and:
2b) Approval to delegate the decision to award the
contract, following a tender process, to the Streetscene City Manager, in conjunction with the Town Clerk and Portfolio Holders.
Portfolio Holder Cllr Martin Mancey (Energy City), Cllr Black (Council Infrastructure) and Cllr Helena Spencer (Procurement)
Decision to be taken by
Cabinet
Summary of issues: The previous contract was terminated in November 2016 due to the supplier failing to perform the services required within the contract. The supplier subsequently went into administration. Emergency provisions have been secured but an an interim solution needs to be put in place until a long term procurement process is completed. The interim solution will last until 31 March 2018. The new long term contract will start on 1 April 2018.
Financial Implications: Costs have increased since the previous contract ended. This is due to the previous supplier exiting the market and also due to:
• Insufficient processing capacity within the UK and therefore limited capacity for waste not currently under contract;
• Reduced demand for refuse derived fuel in Europe; and
• Worsened exchange rate with the Euro post
Brexit announcement Setting up a new long term contract should hopefully reduce the impact of these increased costs.
Other implications for the Council:
Waste disposal is a statutory function of the Council and essential to ensuring the waste collection service to residents can continue unaffected.
Documents to be submitted to the decision maker for consideration
Detailed report and background documents.
Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Specific appendices will be exempt from publication because they contain information relating to the financial or business affairs of any particular person (including the authority holding that information). Namely the details of service details and prices submitted to the authority by competing suppliers and the public interest in maintaining confidentiality outweighs the public interest in publication as publishing the details of unsuccessful offers which were submitted in confidence is likely to discourage bidders from providing this information in the future.
Who we intend to consult and how (NB New Policy issues need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents).
Internal stakeholders CST Legal Services Portfolio Holder Overview and Scrutiny Management Committee Finance and value for Money Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
Contract – Leila Oxtoby 01482 616367
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Leila Oxtoby
from: Designation Town Clerk, Procurement
Address: Guildhall, HULL, HU1 2AA
Tel. No: 01482 616367
Fax. No:
E-mail: Leila.oxtoby@hullcc.gov.uk
1
Councillor Helena Spencer
Portfolio Holder: City Plan Enabler – Business Support and Change
1
Councillor Phil Webster
Portfolio Holder: City Plan Enabler – Learning, Skills and Safeguarding Children
KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION
Director Margaret Dennison Interim Director of Children and Family Services
Ref No. 0076/16
First Date of Entry 22 December 2016
Likely date of decision
Not before 1 February 2017
Subject
Regional Adoption Agency for North Yorkshire and the Humber
Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)
To agree the arrangements for establishing a service structure for the delivery of a Regional Adoption Agency for the North and the Humber in place of individual local authority arrangements
Portfolio Holder Councillor Webster
Decision to be taken by (and membership of the body)
Cabinet
Summary of issues: Central Government identified inefficiencies in the operation of Adoption Agencies, with 180 agencies recruiting and matching adopters for only 5000 children per year. Seed funding was provided to Local Authorities to fund the development of joint operational models for Adoption Agencies. In Yorkshire and the Humber 15 Local Authorities have been working together to establish arrangements which will deliver the following outcomes:
• single management structure
• reporting mechanisms back to all accountable member organisations
• all future models to provide or commission elements which cover recruitment and assessment, family finding and adoption support
• one host organisation (new or existing) for each RAA
• new service to allow timely adoption placements, ensure accurate matching, provide quality support
• standardisation of approach to service delivery within RAA’s
• regionalisation with local delivery – the management of the RAA will be hosted from one location and the service will be delivered at a local level
• there will be a unified support function (for administration, HR, Finance, Payroll, IT etc.)
• RAA’s to commission defined services through the hub which will improve outcomes for children and provides value for money
Financial Implications: The creation of a Regional Adoption Agency across the proposed local authorities will result in the transfer of adoption facilitation to a new body together with associated staff from each local authority. This will remove interagency fees between Adoption Services and allow for agreement of a single fee per placement arrangement between the agency and each local authority on a sub-regional basis. Through this process it is expected that efficiencies will be delivered in both the facilitation of and costs associated with the adoption process.
Other implications for the Council:
Under s101 and 102 of the Local Government Act 1972 two or more local authorities may establish a joint committee to undertake functions on their behalf. In that situation the Joint Committee operates as an independent economic operator for which one local authority acts as host, and all other local authorities purchase services from the economic operator. These arrangements do not require a procurement process. Arrangements are built into the agreement which deal with the arrangements under which a Council withdraws for the arrangement. Provision is made for staff transferring to the entity to be transferred onto a successor body or to return to the original authority. Any assets that the Joint Committee establishes are owned by all partner authorities, and the arrangements in relation to resolving how such assets will be divided up are included within the legal agreement establishing the Joint Committee. In the alternative one or more authorities may jointly establish an in-house company which operates as in-house entity under what is known as the Teckl exemption. The proposed funding model appears to be a single fee basis.
Documents to be submitted to the decision maker for consideration
Report to the Leader of Council
Is the matter No
confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt
Who we intend to consult and how
Finance and Value for Money Overview and Scrutiny Commission
How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public
By writing to the report author identified below
Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)
8 working days before the above decision date
Where item is identified to be considered in exempt session, any representations received and the response thereto
Further information is available Name: Michelle Priest
from: Designation Assistant City Manager
Address: Brunswick House
Tel. No:
Fax. No:
E-mail: michelle.priest@hullcc.gov.uk
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