kingston upon hull city council executive … plan entry - cmis 18.04.2017.pdfkingston upon hull...

1

KINGSTON UPON HULL CITY COUNCIL

EXECUTIVE FORWARD PLAN

Key Decisions

2

Kingston upon Hull City Council

Forward Plan What is the Forward Plan? Forward Plan is a list of the key (major) decisions that the Council will make giving a minimum of 28 days notice. The Plan is updated regularly. What is a key decision? Key decisions are defined as an Executive decision which is likely: -

● to result in the Council incurring significant expenditure or making savings which are above a financial threshold set by the Council (by way of guidance, the Council has decided that significant expenditure or savings are £250,000 or more, having regard to the Council’s approved budget for the service or function to which the decision relates), or

● to be significant in terms of its effects on communities living or working in an area comprising two or more electoral Wards in the area of the Council.

What does the Forward Plan tell me? The Plan gives information about: -

● What key decisions are coming forward ● When those key decisions are likely to be taken ● Who will make those decisions ● What consultation will be undertaken ● Who you can make representations to, and how ● What documents will be presented ● Who you can contact for further information ● Whether the discussion and documents will be open to the public

Who takes key decisions? Under the Council’s Constitution, key decisions can be taken by the Cabinet, Cabinet Committees, Area Committees, an individual member of the Cabinet or an individual officer acting under delegated powers. However, most key decisions are taken at public meetings of the Cabinet, Cabinet Committees or Area Committees. The dates of these meetings are scheduled and agendas and reports are available for public inspection five working days before the meetings.

3

How do I make contact? Each entry in the Forward Plan indicates the name(s) of relevant people to contact about that particular item. How do I get copies of agendas and reports? The agendas and reports for meetings of Council, Cabinet, Cabinet Committees and Area Committees (as well as other Council Committees) are available five days before the meeting. They can be viewed on the Council’s website, cmis.hullcc.gov.uk. Please telephone 300300 for further information or assistance. Some of the reports you request may contain exempt or confidential information. If this is the case, the reports are not available for inspection or copying. General If you have any comments or questions about the Forward Plan, we would positively welcome them. Please send them to: The Committee & Scrutiny Team, Guildhall, Kingston upon Hull. HU1 2AA E-mail: [email protected]

https://cmis.hullcc.gov.uk/cmis/Default.aspx

4

Cabinet Member Details

Name Tel No. E-mail Fax No.

Councillor Stephen Brady - Leader of the Council – City Enabler: Key Partnerships

01482 615071

[email protected] 01482 613046

Councillor Daren Hale - Deputy Leader of the Council – Finance, Land, Property And Change

01482 615071


Councillor Helena Spencer - Portfolio: Business Support

01482 613450


Councillor Terence Geraghty - Portfolio: Culture And Leisure

01482 613801


Councillor John Black - Portfolio/City Plan Enabler: Council Infrastructure

01482 615127


Councillor Alan Clark - Portfolio: Neighbourhoods and Communities (Inc. Emergency planning)

01482 615127


Councillor Martin Mancey - Portfolio Holder: Energy City

01482 613450


Councillor Phil Webster - Portfolio Holder: Learning, Skills And Safeguarding Children

01482 613450


Councillor Gwen Lunn - Portfolio Holder: Public Health, Prevention & Safeguarding Adults

01482 615127


https://cmis.hullcc.gov.uk/cmis/YourCouncillors/Councillors/tabid/63/ctl/ViewCMIS_Person/mid/383/id/45/ScreenMode/Alphabetical/Default.aspx




























1

INDEX OF KEY DECISIONS

Subject of Decision Decision Maker

Internal Deadline for Draft Reports to Monitoring Officer and Section 151 Officer

Expected Date of Decision

Leader of the Council and Portfolio Holder: City Plan Enabler – Key Partnerships

Review of options for the facilitation of swimming pool and ice arena provision within the City.

Cabinet 16 January 2017 27 March 2017

Annual Pay policy Leader 16 March 2017

Reallocation of drug and alcohol support contracts following receipt of termination notice by the current provider

Leader Not before 24 April 2017

Deputy Leader of the Council and Portfolio Holder: City Plan Enabler – Finance, Land and Property

Transfer of freehold land at (a) Oldfleet Primary School and (b) Griffin Primary School

Interim Director of Children, Young People and Family Services

March/April 2017

Strategic Property Disposals Cabinet 13 March 2017 24 April 2017

Hooper Building (formally known as Bond no. 8 Warehouse), Guildhall Road, Hull

Portfolio Holder Not before 1 April 2017

Portfolio Holder: Public Health, Prevention & Safeguarding Adults

Social Prescribing Portfolio Holder 30 September 2016

Determination of the fee rate/s that the Council will pay for residential care for the elderly in the city.

Leader 27th March 2017

Portfolio Holder: City Enabler – Culture and Leisure

Acquisition of the British Mercantile Memorial Marine Collection, a collection of steam ship art portraiture

Leader Not before 2 July 2016

Portfolio Holder: City Plan Enabler – Council Infrastructure

Housing Strategy 2017 -2020 Cabinet 13 February 2017 27 March 2017

Preventing Homelessness Strategy 2017-20

Cabinet 05 April 2017 22 May 2017

Affordable Warmth Strategy 2017-20

Cabinet September 2017 October 2017

2

Subject of Decision Decision Maker

Internal Deadline for Draft Reports to Monitoring Officer and Section 151 Officer

Expected Date of Decision

Portfolio Holder: Neighbourhoods and Communities

None

Portfolio Holder: Energy City

Open Space Strategy Cabinet 13 March 2017 24 April 2017

Transport for the North Cabinet 13 February 2017 Not before 27 March 2017

Revision of the Port of Hull Local Development Order

Cabinet 13 February 2017 27th March 2017

Residual Waste Disposal Processing Contract

Cabinet 13 March 24 April 2017

Portfolio Holder: City Plan Enabler – Business Support and Change Programme

Portfolio Holder: City Plan Enabler – Learning, Skills and Safeguarding Children

Regional Adoption Agency for North Yorkshire and the Humber

Cabinet 13th February 2017 27 March 2017

1

Councillor Stephen Brady

Leader of the Council and Portfolio Holder: City Plan Enabler – Key Partnerships

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Garry Taylor,

Ref No. 0074/16

City Manager for Major Projects and Infrastructure

First Date of Entry 21 December 2016

Likely date of decision 27 March 2017

Subject

Review of options for the facilitation of swimming pool and ice arena provision within the City.

Decision sought (NB if the decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it)

Approval to procure and appoint relevant design and site feasibility contractors to inform consideration of potential options. Authorise a detailed investment strategy to be developed.

Portfolio Holder Councillor Brady / Hale (Portfolio Holder, Visitor Destination)

Decision to be taken by (and membership of the body)

Cabinet

Summary of issues: • Supply and demand.

• Location of existing and potential swimming pool sites / transport provision and access.

• Providing a strategic interventionist approach to manage demand across the cities pools.

• Understanding the demand for an ice rink

• The options to facilitate meeting future demand

• Funding options and availability and timing of any investment.

Financial Implications: The project will be funded by the Visitor Destination Capital Programme.

Other implications for the Council:

N/A

Documents to be submitted to the decision maker for consideration

Cabinet Report

Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt

Yes. It contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

Who we intend to consult and Internal stakeholders / Portfolio Holder / Economy and

how Regeneration Overview and Scrutiny Commission Finance and Value for Money Overview and Scrutiny Commission

How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public

By phone, letter or email.

Deadline for representations (NB: date cannot be before first date of entry into the Forward Plan)

8 working days before the above decision date

Where item is identified to be considered in exempt session, any representations received and the response thereto

N/A

Further information is available Name: Garry Taylor

from: Designation City Manager

Address: 3rd Floor, Earle House, Colonial Street, Hull, HU2 8JY

Tel. No: 01482 615115

Fax. No: N/A

E-mail: [email protected]

mailto:[email protected]

Town Clerk’s Service Governance Code

Notice of Key Decision General Exception

This form is only to be used for Key Decisions for which 28 days notice cannot be given and there are at least 5 clear working days until the decision needs to be made. Please refer to the process of approval.

Title of Decision/ Report

Annual Pay Policy

Date of Decision 16th March 2017

Reasons for general exception

Needs to be completed and considered by Council before 31st March each year

Report is open to the public

Yes

Notified to the Chair of Overview and Scrutiny Management Committee

Yes

Date of Publication:- 22 February 2017 The Notice of Key Decision form should be appended to this notice.



City Manager City HR Manager

Ref No. 0008/17

Jacqui Blesic First Date of Entry 22 February 2017

Likely date of decision

16th March 2017

Subject

Annual Pay policy


To ratify the annual pay policy statement

Portfolio Holder Leader


Full Council

Summary of issues: Local Authorities are required under section 38(1) of the Localism Act 2011 (the Act) to prepare a Pay Policy Statement. The statement must articulate the Council’s policy towards the pay of the workforce, particularly senior staff and the lowest paid employees.

Financial Implications: The pay settlement has been settled as 1% across the board with some loading at the lower end of the payscales to take account of the new National Living Wage.


Not to publish the statement would be a breach of the Localism Act


Pay policy statement and supporting report to Council

Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and

No


provide reasons why exempt

Who we intend to consult and how

Overview and Scrutiny Management Committee


Writing to Jacqui Blesic, City HR Manager Room 119 the Guildhall Alfred Gelder Street Hull HU1 2AA




Further information is available Name: Jacqui Blesic

from: Designation City HR Manager

Address: Room 119 the Guildhall Alfred Gelder Street Hull HU1 2AA

Tel. No: 01482 613044

Fax. No:


1

Councillor Daren Hale

Deputy Leader of the Council and Portfolio Holder: City Plan Enabler – Finance, Land

and Property


City Manager Interim City Learning & Skills Manager, Graham Talbot

Ref No. 0007/17

First Date of Entry 22 February 2017


March/April 2017

Subject

Transfer of freehold land at:

a) Oldfleet Primary School b) Griffin Primary School


(1) Transfer of the freehold land, in line with statutory

requirements, on detailed terms to be agreed by the Town Clerk, at:

a) Oldfleet Primary School b) Griffin Primary School

Portfolio Holder Cllr Hale


Interim Director of Children, Young People and Family Services, Margaret Dennison

Summary of issues:

Griffin and Oldfleet Primary Schools are currently Trust Schools (also known as a foundation school with a foundation). The relevant Trust for each school is the East Hull Co-operative Trust.

The Schools had previously been community schools and became Trust Schools pursuant to the School Organisation (Prescribed alterations to maintained schools) (England) Regulations 2007 made under the School Standards and Framework Act 1998. At this time the beneficial interest in the land vested in the School’s relevant trust. Since that time the Schools have been entitled to a transfer of the Council’s freehold title to the land in order to register the land at the Land Registry in the name of the Trust. This has not happened to date and the current position is that the legal titles to the land are still in the name of the Council, with the Trust holding an interest in the land as vested proprietor. However the Trust has now indicated that is wishes the land transfer to take place, as it is entitled to do. The authority for the Director of Children’s Services (in consultation with the Town Clerk, City Treasurer and City HR Manager) to make this transfer to the Trust is contained in an

amendment to the Scheme of Delegation approved by the Leader of the Council dated 14th February 2013, ref: SB/124/2013

Financial Implications: There are no direct financial implications for the Council as this decision merely seeks to formalise a freehold transfer that operation of law deems to have been made when the school transferred to Trust status

Other implications for the Council: N/A


Decision record with accompanying report


No

Who we intend to consult and how This decision will implement statutory requirements and therefore no consultation is required


At the address below




N/A

Further information is available Name: Richard Skog

from: Designation Operations Officer

Address: Brunswick House, Strand Close, HU29DB

Tel. No: 01482 616375

Fax. No: N/A



Notice of Key Decision General Exception

This form is only to be used for Key Decisions for which 28 days notice cannot be given and there are at least 5 clear working days until the decision needs to be made. Please refer to the process of approval.

Title of Decision/ Report

Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull REPORT AUTHOR TO COMPLETE

Date of Decision Not before 1st April 2017

Reasons for general exception

The Council has been given the opportunity to purchase the building in advance of it being taken to the open market .Terms have been agreed on the basis that the transaction will be completed quickly. If this is not achieved then there is the risk that the property will be sold to another party with the result that the Council will be unable to complete its landholding within the Guildhall campus , with the consequential impact on its objective to make efficiencies by maximising the centralisation of corporate office staff to this location.

Report is open to the public

Yes.

Notified to the Chair of Overview and Scrutiny Management Committee

Yes/No

Date of Publication:- 23 March 2017 The Notice of Key Decision form should be appended to this notice.


KINGSTON UPON HULL CITY COUNCIL EXECUTIVE FORWARD PLAN KEY DECISION

City Manager Nick Howbridge Property & Assets

Ref No. 0009/17

First Date of Entry 23 March 2017


Not before 1st April 2017

Subject

Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull


Approval to purchase a property known as Hooper Building (formerly known as Bond No.8 Warehouse), Guildhall Road, Hull

Portfolio Holder Deputy Leader, Cllr Hale

Decision to be taken by

Deputy Leader, Cllr Hale

Summary of issues: That the Portfolio Holder, Finance, Land, Property & Change approve the purchase of the Hooper Building from the Goodwin Development Trust.

Financial Implications: The Building Optimisation Programme seeks to reduce the size and the cost of the Council operational estate by rationalising office space and disposing of surplus buildings. The strategy is to centralise, as far as is practicable, the corporate office provision into the Guildhall campus. This is at capacity and in order to accommodate further major relocations of staff from other offices, including Brunswick House, it is proposed to acquire Hooper Building which is located within the wider Guildhall campus.



Supporting formal report

Is the matter confidential/exempt? If yes please quote the relevant paragraph of the Local

The report will be taken in public, however, the purchase price will be exempt pursuant to Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act, 1972 on the basis it is information relating to the financial business


Government Act 1972 and provide reasons why exempt

affairs of a particular person (including the authority holding that information) and the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the information relates to confidential commercial preliminary negotiations

Who we intend to consult and how (NB New Policy issues need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents).

Portfolio Holders, Scrutiny Committee, City Managers, Legal and Finance Officers.


John Haymes, Principal Property Manager




Further information is available Name: John Haymes

from: Designation Principal Property Manager

Address: John Symons House Park Row Park Street HULL HU2 8TB

Tel. No: 612820

Fax. No:



City Manager City Property and Assets Manager

Ref No. 0011/17

Nick Howbridge First Date of Entry 23rd March 2017


24 April 2017

Subject

Strategic Property Disposals


Authorisation in principle to the disposal of property assets that are considered surplus to requirements

Portfolio Holder Cllr Hale


Overarching annual strategy approval at Cabinet, implementation by individual decision record of the Portfolio Holder

Summary of issues: Approval of the annual property disposal and acquisition strategy provides the framework within which property related decisions are implemented

Financial Implications: The proposals will deliver capital receipts toward the Council’s annual asset realisation target


The proposals will facilitate capital investment in the Council’s core property assets


Formal report



Consultation upon the proposals will be undertaken with Area Committees, Overview and Scrutiny Management Committee, and Finance and Value For Money Overview and Scrutiny Commission

How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be

By contacting Nick Howbridge, City Manager Property & Assets

considered in public



Nil

Further information is available Name: Nick Howbridge

from: Designation Property & Assets

Address: John Symons House

Tel. No: 612818

Fax. No:


1

Councillor Gwen Lunn

Portfolio Holder: Public Health, Prevention and Safeguarding Adults


City Manager Alison Barker City Manager Adult Social Care

Ref No. 0006/17



27th March 2017

Subject

Determination of the fee rate/s that the Council will pay for residential care for the elderly in the city.


Agreement of the fee rate to be applied by the Council in relation to residential care provided in private care homes in the financial year 2017/18.

Portfolio Holder Councillor Lunn


Leader of the Council

Summary of issues: The Council is required to determine the Cost of Care that it pays for the provision of residential care to service users in the city. The Council consulted upon the development of a model to determine the Usual Cost of Care which was adopted in 2013. The costs within the model have been updated to reflect the current market and decision is required to be made upon the revised Cost of Care for 2017/18.

Financial Implications: The proposals are within the available budget to be considered by the Council.



Report incorporating outcome of review of Cost of Care rates.


Not expected to be exempt.


In 2012/13 residential care home providers took part in a detailed consultation to inform the development of the model for determining the Usual Cost of Care in the city. The model has been re-applied incorporating current cost information to determine the level of increase to be applied with effect from 11th April 2017.

Finance and Value for Money Overview and Scrutiny Commission.


By contacting the officer named below.




Further information is available Name: Alison Barker

from: Designation City Manager

Address: Brunswick House Strand Close Beverley Road Hull HU2 9DB

Tel. No: 01482 616312

Fax. No:



City Manager City Health & Wellbeing Manager

Ref No. 0012/17

Tim Fielding First Date of Entry 23rd March 2017


Not before 24th April 2017

Subject

Reallocation of drug and alcohol support contracts following receipt of termination notice by the current provider.


A decision is sought to agree a transition process and plan to ensure safe transfer of services and patients from the Lifeline contracts to another provider of services.

Portfolio Holder Councillor Lunn, Portfolio Holder for Public Health and Adults


Leader

Summary of issues: Lifeline have advised Hull City Council that they wish to give notice on the contracts they hold, for delivery of drug and alcohol support, with effect from 2nd October 2017. Contract values are: lot 2 – lifeline £2,900,000 – year 4 £2,500,000 Lot 3, lifeline - £1,360,000 – year 4 £860,000 These services offer early intervention support and advice across the city, provide family workers for families suffering the consequences of substance use in the family and with further parenting support needs, and clinically treat over 1100 people. Around 800 of these patients are on a prescribed regime, which will include substitution medication to reduce their physical addiction to Heroin, Alcohol or other drugs. There are considerable risks if patients care is not continued, firstly of increased deaths through clients in treatment relapsing into Heroin use, secondly if care is not optimised and evidence based of increased demand on local services, including children and adults safeguarding, hospitals, primary health care services, mental health services. If treatment is not available it will increase crime and offending rates,

Contracts were due to be in place until October 2018, and planning for consultation and engagement for a new model for procurement is in very early stages.

Financial Implications: The existing contract values are already included within the public health budgets for 2017/18, so there are no financial implications if we agree a straight transfer of existing contracts. There may be a requirement to increase contract costs, in order to attract providers who would be willing to take on a short term contract under these circumstances, and include set up or contingency costs if we conduct a procurement exercise. There will be an unknown financial implication should people drop out of, or are unable to access services, as treatment is shown to have a befit in kind of £6 to every £1 invested by a reduction in demand in relation to worklessness, homelessness, crime and health.


Local authorities’ statutory responsibilities for public health services are set out in the Health and Social Care

Act 2012 Local authorities have, since 1 April 2013, been responsible for improving the health of their local population and for public health services including most sexual health services and services aimed at reducing drug and alcohol misuse. If services are disrupted or access denied this can result in legal challenge.


Supporting report


No


We would inform all relevant partners such as GPs or local health services, and engage partners via the drug and alcohol partnership group to understand potential impact and risk and agree mitigating actions. To be submitted to Overview and Scrutiny Management Committee, Heath and Well Being Overview and Scrutiny Commission, and Finance and Value For Money Overview and Scrutiny Commission.

How others can make representations about this

matter including (if the matter is identified as exempt) upon whether the matter should be considered in public




Further information is available Name: Vicky Harris

from: Designation Assistant City Manager

Address: Brunswick House

Tel. No: 616121

Fax. No:


1

Councillor Terence Geraghty

Portfolio Holder: City Enabler – Culture and Leisure


City Manager Brendan Arnold

Ref No. 0035/16

Director of Finance, Infrastructure and Transformation

First Date of Entry 3 June 2016


Not before 2 July 2016

Subject

Acquisition of the British Mercantile Memorial Marine Collection, a collection of steam ship art portraiture


1. To agree to the creation of a Charitable Trust to receive and manage the British Mercantile Memorial Marine Collection;

2. To confirm the appointment of Trustees to the Trust;

3. To agree to lease the Gaiety Theatre in the Trinity Centre to the Charitable Trust once established;

4. To agree to provide revenue funding support of £20k per annum for a period of five years to support the formation of the Charitable Trust;

5. To agree to purchase the British Mercantile Memorial Marine Collection;

6. To agree to transfer the Marine Collection to the Charitable Trust to display to the benefit of the public.

7. To agree to accept grant funds from Central Government to fund the proposals.

Portfolio Holder Councillor Geraghty


Leader of the Council

Summary of issues: 1. The Council has been presented with an opportunity to acquire a collection of mercantile art portraiture.

2. The Collection comprises of circa 1500 paintings of

British steam ships dating from the early 19th and mid 20th century, depict British merchant steam ships in a variety of media

3. As one of the City Plan Projects the Council is

renovating the Trinity Market;

4. The former Gaiety Theatre is within the Trinity Market and renovation of the Theatre provides an opportunity for its use to exhibit the paintings.

5. The Council submitted a bid to Central Government to fund the renovation of the Theatre and to fund the purchase of the Collection.

6. The bid has been successful and the Council now

wish to progress the renovation of the Gaiety Theatre and the purchase of the Collection.

7. It is proposed to establish a Charitable Trust to

manage the Collection and ensure its display to the public.

8. To facilitate the progression of the proposal to a

successful conclusion it is necessary to establish the Trust, renovate the Gaiety Theatre, purchase the Collection and transfer it to the Trust and provide the Trust with sufficient funds to enable it to commence operation.

9. The Council made a bid to Central Government for

the funds to progress the proposal which was successful.

10. The Collection will establish a further visitor attraction

to contribute to the City Plan aim of developing the city as a visitor destination based on the city’s role as Yorkshire’s Maritime City.

Financial Implications: The bid award provides funding for the renovation of the Theatre and the purchase of the Collection,

The wider Trinity Market renovation is being funded from Local Enterprise Partnership Funding;

However, the five year revenue commitment will need to be funded from General fund revenue and consequently revenue funding needs to be identified within the budget.


The funding which is held centrally by the Department of Culture, Media and Sport will be accessed on a call off arrangement and the Council will be reimbursed periodically.

It is important that full and accurate records are

maintained by the Council with appropriate systems in place to ensure all expenditure is recovered.


Copy letter from the Chancellor of the Exchequer confirming the allocation of funding following the successful bid.

Is the matter No

confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and how

No specific consultation has been arranged in conjunction with the project. Overview and Scrutiny Management Committee will determine which Scrutiny Commission will consider the report.


This matter is not being consulted on in the public domain



Where the item is identified to be considered in exempt session, any representations received and the response thereto

N/a

Further information is available Name: Mark Leighton from: Designation Strategic Business Partner Address: City Treasury Building Tel. No: 61 3349 Fax. No: -


1

Councillor John Black

Portfolio Holder: City Plan Enabler – Council Infrastructure


City Manager Laura Carr

Ref No. 0034/15

City Manager – Neighbourhoods and Housing



22 May 2017

Subject

Preventing Homelessness Strategy 2016-21


Approval of Hull City Council Preventing Homelessness Strategy 2016-21

Portfolio Holder Councillor Black, Portfolio/City Plan Enabler: Council Infrastructure (including Housing and Waste Management)


Cabinet

Summary of issues: The Preventing Homelessness Strategy will provide a framework for activity and intervention by Hull City Council and partners on preventing , reducing and responding to homelessness .This is a sub strategy of the overarching Housing and Neighbourhood Renewal Strategy

Financial Implications: The strategy will provide a framework for future financial interventions and provide the strategic support for project development and funding bids by Hull City Council and partners to address homelessness


The strategy advises stakeholders and residents of the local authority’s priorities in respect of addressing homelessness.


Draft Preventing Homelessness Strategy and accompanying report


No


Homeless Strategy Focus Group ( open to any organisation with an interest in housing ) – specific meeting Include in consultation on overarching Housing and

Neighbourhood Renewal Strategy with Tenant Forum – specific meeting and workshop for elected members Neighbouring local authorities and statutory organisations will be invited to submit their views on draft strategy by letters. Draft strategy will be made available on the Hull City Council website for comment People and Communities Overview and Scrutiny Commission


By contacting the Housing Strategy Team within the Housing and Neighbourhoods Service by emailing [email protected] or in writing to Housing Strategy Team, Housing Strategy and Renewals , Kingston House , Bond Street , Hull HU1 3ER to June 15 and then Warehouse 9




N/A

Further information is available Name: Lesley Alderson –Speight & Dave Barnett

from: Designation Housing Strategy Programme Leader and Community Housing Manager

Address: Housing Strategy and Renewals Team , Kingston House , Bond Street , Hull, HU1 3ER/ City Treasury Building , Guildhall Road , Hull HU1 2AB

Tel. No: 01482 612539

Fax. No:

E-mail: [email protected] ; [email protected]





City Manager Dave Richmond

Ref No. 0035/15

City Manager – Neighbourhoods and Housing



27 March 2017

Subject

Housing and Neighbourhood Renewal Strategy 2016 -2021


Approval of citywide Housing and Neighbourhood Strategy covering 5 year period from 2016 – 17 to 2020-21

Portfolio Holder Councillor Black, Portfolio/City Plan Enabler: Council Infrastructure (including Housing and Waste Management)


Cabinet

Summary of issues: The Housing and Neighbourhood Renewal Strategy provides a summary of key housing and neighbourhood priorities for the city and an outline of interventions. It will provide a framework for project development by Hull City Council and partners and will provide the strategic mandate to develop projects and support funding bids to achieve the outcomes set out in the Strategy

Financial Implications: The strategy will provide a framework for future financial interventions.


The strategy advises stakeholders and residents of the local authority’s housing and neighbourhood renewal process


Draft Housing and Neighbourhood Renewal Strategy and accompanying report.


No


Housing strategy focus group members ( open to any organisation with an interest in housing ) – specific meeting Tenant Forum – specific meeting Workshop for all elected members Neighbouring local authorities and statutory

organisations will be invited to submit their views on draft strategy by letters . Draft strategy will be made available on the Hull City Council website for comment People and Communities Overview and Scrutiny Commission


By contacting the Housing Strategy Team within the Housing and Neighbourhoods Service by emailing [email protected] or in writing to Housing Strategy Team, Housing Strategy and Renewals , Kingston House , Bond Street , Hull HU1 3ER to June 15 and then Warehouse 9




N/A

Further information is available Name: Liz Jamil /Lesley Alderson-Speight

from: Designation Housing Strategy and Appraisals Manager / Housing Strategy Programme Leader

Address: Housing Strategy and Renewals Team , Kingston House , Bond Street , Hull, HU1 3ER

Tel. No: 01482 612601 /612539

Fax. No:

E-mail: [email protected]; [email protected]






City Manager Dave Richmond, City Neighbourhoods and Housing Manager

Ref No. 0043/15

First Date of Entry 24 July 2015


October 2017

Subject

Affordable Warmth Strategy 2016-21


Approval of Hull City Council Affordable Warmth Strategy 2016-21

Portfolio Holder Councillor Black - Portfolio/City Plan Enabler: Infrastructure (Including Housing and Waste Management)


Cabinet

Summary of issues: The Affordable Warmth Strategy will provide the way forward and guidance for specific activities aimed at reducing fuel poverty across the city. It will serve as the over-arching document from which any future bi-annual Home Energy Conservation Act (HECA) reports will be made and will be the framework for all affordable warmth activity in the city.

Financial Implications: The strategy will provide the necessary evidence base and framework which will inform future funding bids. In particular, it will provide an insight into the basis for working as a strategic partnership as well as how and why specific government funding bids will be submitted to deliver energy efficiency measures across the city.


The strategy will inform residents of what the Council will do to reduce fuel poverty in the city, working with various partners.


Proposed Affordable Warmth Strategy


No


The strategy will be published on the Council’s website for comments The Affordable Warmth Partnership will deliberate on the strategy, shaping its development from start to finish Consultation with Area committees Community and Voluntary sector partners will also be invited to provide comments People and Communities Overview and Scrutiny Commission


By contacting the Housing Strategy Team within the City Neighbourhoods and Housing Service by emailing [email protected] or in writing to the Housing Strategy Team, Housing Strategy and Renewals, 2nd Floor, Warehouse 9, Guildhall Road, Hull HU1 1HJ




N/A

Further information is available

Name: Ben Hanson

from: Designation Strategy and Information Officer

Address: Housing Strategy and Renewals Team , 2nd Floor, Warehouse 9, Guildhall Road, Hull HU1 1HJ

Tel. No: 01482 615483

Fax. No:



1

Councillor Alan Clark

Portfolio Holder: Neighbourhoods and Communities

1

Councillor Martin Mancey

Portfolio Holder: Energy City


City Manager Andy Burton

Ref No. 0064/16

City Streetscene Manager First Date of Entry 28 October 2016


24 April 2017

Subject

Open Space Strategy


To seek the approval and adoption of the Open Space Strategy for Hull.

Portfolio Holder

Councillor Mancey (Strategic Planning) and Councillor Geraghty (Maintenance of Parks and Open Spaces)

Decision to be taken by (and membership of that body)

Cabinet

Summary of issues: The key vision of the strategy is ‘protecting and improving Hull’s open spaces now and in the future.’ The strategy sets out the approach to managing the city’s open spaces based on national recommendations and best practice. The strategy will help direct funding to prioritise investment and will also help to support green space provision in new development and planning policy guidance.

Financial implications: Yes: The strategy highlights a gap in capital funding for the renewal of open spaces or replacement of play equipment, however, the strategy will help prioritise where any funding is spent in order to achieve best value and will identify specific needs which could open up funding opportunities.

Other implications for the Council: The strategic provision of open space will affect residents and visitors to the city. Due to the built-up nature of Hull and tight boundaries some nationally set recommendations for the provision of open space can not be met.


Open Space Strategy plus accompanying reports/appendices


No

Who we intend to consult and how Consultation will be through the People and Communities Overview and Scrutiny Commission and other key stakeholders.


Via the email: [email protected]


8 working days before the decision date.

Where the item is identified to be considered in exempt session, any representations received and the response thereto

n/a

Further information is available from: Name: Andrew Wilson

Designation: Parks and Open Spaces Development Manager

Address: Staveley House, Stockholm Road, Hull, HU7 0XW

Tel. No. 612767

Fax No.

Email Address [email protected]



PD/AH – 20DEPD


City Manager Ian Anderson

Ref No. 0003/17

First Date of Entry 20th January 2017


Not before 27 March 2017

Subject

Transport for the North


The Secretary of State for Transport is considering exercising his powers under s21 of the Cities and Local Government Devolution Act 2016 to establish a Sub-National Transport Body (“SNTB”), “Transport for the North” (“TFN”). If the Secretary of State exercises these powers the Council will be a member of the SNTB. The Secretary of State is finalising the draft regulations for consultation with affected bodies. The support of Cabinet is sought for the proposal together with delegation of the Council’s response to the draft regulations to Portfolio Holder (Energy City) in consultation with the Chief Executive, Director of Regeneration and the Town Clerk within a framework agreed by Cabinet.

Portfolio Holder Councillor Martin Mancey


Cabinet

Summary of issues: Local authorities and Local Enterprise Partnerships across the North of England operating in partnership as Transport for the North (TFN) have collectively developed an ambitious, transformational, pan northern strategy and investment programme that seeks to drive and support economic growth in the North, adding £97 billion in annual GVA and 850,000 jobs by 2050. In order to facilitate and implement this long term transport strategy and realise the economic ambition significant devolution of transport responsibilities will be required from central government. The Secretary of State is considering whether TFN should be established as the first Sub-National Transport Body. The regulations which establish TFN are the subject of consultation with affected Local Authorities and it is important that the Council responds in a timely fashion to such consultation.

Financial Implications: The Council will incur some costs in relation to its membership of the SNTB, however, these costs are not

PD/AH – 20DEPD

likely to be significantly greater than costs currently incurred in seeking to promote joint strategic transport initiatives, and there is much greater potential for benefit from the new arrangements.


Through TFN the Council will acquire greater input into strategic transport decision making for the North of England as the creation of the SNTB will allow for decisions presently made at the national level to be delegated to the new body. In addition creating TFN may provide the opportunity to delegate powers currently exercised by the Council to that body where such delegation would support wider effective decision making.


Background and context of the proposal. Report


No.


Overview and Scrutiny Management Committee and Economy and Infrastructure OSC


N/A




Further information is available Name: Peter Dearing

from: Designation Assistant Head of Service

Address: Guildhall, Alfred Gelder Street, Hull

Tel. No: 01482 615055

Fax. No:


Name: Mike Ibbotson

Designation Transportation Policy Manager


PD/AH – 20DEPD

Address: Guildhall, Alfred Gelder Street, Hull

Tel. No: 01482 615197

Fax. No:




City Manager Alex Codd, City Planning Manager

Ref No. 0005/17



27th March 2017.

Subject

Revision of the Port of Hull Local Development Order.


Agreement for the Port of Hull Local Development Order Revision to be submitted to the Secretary of State for notification, and for the City Planning Manager to adopt the Order thereafter. The revised LDO will enable the continued provision of a simplified planning route for the development of renewables energy related industry on three sites lying within the port area of east Hull, and forming part of the Humber Enterprise Zone.

Portfolio Holder Councillor Mancey


Cabinet

Summary of issues: Update of current LDO which expires in May 2017.

Financial Implications: Accounted for in previous LDO – possible £50k reduction in Development Management fee income.


Supports delivery of City Plan employment targets. Compliant with Local Plan.


Draft Port of Hull LDO revision. Consultation response summary.


Not exempt.


Public consultation will be undertaken prior to Cabinet, along with statutory consultees, voluntary bodies, business associations, representatives of persons with shared protected characteristics, and others. Via mail, e-mail, press notice, and site notice. To be reported to the Overview and Scrutiny Management Committee 6th March 2017, and Planning Committee on 21st March 2017.

How others can make representations about this matter including (if the matter

Minimum 28 day period of consultation commencing early February 2017.

is identified as exempt) upon whether the matter should be considered in public


8 working days before the above decision date 10th March 2017.


N/A

Further information is available Name: Alex Codd

from: Designation City Planning Manager

Address: The Guildhall

Tel. No: 01482 612387

Fax. No: 01482 612350



City Streetscene Manager - Andy Burton

Ref No. 0010/17

First Date of Entry 23rd March 2017


24 April 2017

Subject

Residual Waste Disposal Processing Contract


Interim Procurement Solution: 1) Approval to award short term contracts for

Residual Waste Disposal Processing.

Longer Term Procurement Solution: 2a) Approval to tender for a new contract for the

provision of Residual Waste Disposal Processing, through an EU open tender process, and:

2b) Approval to delegate the decision to award the

contract, following a tender process, to the Streetscene City Manager, in conjunction with the Town Clerk and Portfolio Holders.

Portfolio Holder Cllr Martin Mancey (Energy City), Cllr Black (Council Infrastructure) and Cllr Helena Spencer (Procurement)


Cabinet

Summary of issues: The previous contract was terminated in November 2016 due to the supplier failing to perform the services required within the contract. The supplier subsequently went into administration. Emergency provisions have been secured but an an interim solution needs to be put in place until a long term procurement process is completed. The interim solution will last until 31 March 2018. The new long term contract will start on 1 April 2018.

Financial Implications: Costs have increased since the previous contract ended. This is due to the previous supplier exiting the market and also due to:

• Insufficient processing capacity within the UK and therefore limited capacity for waste not currently under contract;

• Reduced demand for refuse derived fuel in Europe; and

• Worsened exchange rate with the Euro post

Brexit announcement Setting up a new long term contract should hopefully reduce the impact of these increased costs.


Waste disposal is a statutory function of the Council and essential to ensuring the waste collection service to residents can continue unaffected.


Detailed report and background documents.


Specific appendices will be exempt from publication because they contain information relating to the financial or business affairs of any particular person (including the authority holding that information). Namely the details of service details and prices submitted to the authority by competing suppliers and the public interest in maintaining confidentiality outweighs the public interest in publication as publishing the details of unsuccessful offers which were submitted in confidence is likely to discourage bidders from providing this information in the future.


Internal stakeholders CST Legal Services Portfolio Holder Overview and Scrutiny Management Committee Finance and value for Money Overview and Scrutiny Commission


Contract – Leila Oxtoby 01482 616367




Further information is available Name: Leila Oxtoby

from: Designation Town Clerk, Procurement

Address: Guildhall, HULL, HU1 2AA

Tel. No: 01482 616367

Fax. No:


1

Councillor Helena Spencer

Portfolio Holder: City Plan Enabler – Business Support and Change

1

Councillor Phil Webster

Portfolio Holder: City Plan Enabler – Learning, Skills and Safeguarding Children


Director Margaret Dennison Interim Director of Children and Family Services

Ref No. 0076/16

First Date of Entry 22 December 2016


Not before 1 February 2017

Subject

Regional Adoption Agency for North Yorkshire and the Humber


To agree the arrangements for establishing a service structure for the delivery of a Regional Adoption Agency for the North and the Humber in place of individual local authority arrangements

Portfolio Holder Councillor Webster


Cabinet

Summary of issues: Central Government identified inefficiencies in the operation of Adoption Agencies, with 180 agencies recruiting and matching adopters for only 5000 children per year. Seed funding was provided to Local Authorities to fund the development of joint operational models for Adoption Agencies. In Yorkshire and the Humber 15 Local Authorities have been working together to establish arrangements which will deliver the following outcomes:

• single management structure

• reporting mechanisms back to all accountable member organisations

• all future models to provide or commission elements which cover recruitment and assessment, family finding and adoption support

• one host organisation (new or existing) for each RAA

• new service to allow timely adoption placements, ensure accurate matching, provide quality support

• standardisation of approach to service delivery within RAA’s

• regionalisation with local delivery – the management of the RAA will be hosted from one location and the service will be delivered at a local level

• there will be a unified support function (for administration, HR, Finance, Payroll, IT etc.)

• RAA’s to commission defined services through the hub which will improve outcomes for children and provides value for money

Financial Implications: The creation of a Regional Adoption Agency across the proposed local authorities will result in the transfer of adoption facilitation to a new body together with associated staff from each local authority. This will remove interagency fees between Adoption Services and allow for agreement of a single fee per placement arrangement between the agency and each local authority on a sub-regional basis. Through this process it is expected that efficiencies will be delivered in both the facilitation of and costs associated with the adoption process.


Under s101 and 102 of the Local Government Act 1972 two or more local authorities may establish a joint committee to undertake functions on their behalf. In that situation the Joint Committee operates as an independent economic operator for which one local authority acts as host, and all other local authorities purchase services from the economic operator. These arrangements do not require a procurement process. Arrangements are built into the agreement which deal with the arrangements under which a Council withdraws for the arrangement. Provision is made for staff transferring to the entity to be transferred onto a successor body or to return to the original authority. Any assets that the Joint Committee establishes are owned by all partner authorities, and the arrangements in relation to resolving how such assets will be divided up are included within the legal agreement establishing the Joint Committee. In the alternative one or more authorities may jointly establish an in-house company which operates as in-house entity under what is known as the Teckl exemption. The proposed funding model appears to be a single fee basis.


Report to the Leader of Council

Is the matter No

confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt


Finance and Value for Money Overview and Scrutiny Commission


By writing to the report author identified below




Further information is available Name: Michelle Priest

from: Designation Assistant City Manager

Address: Brunswick House

Tel. No:

Fax. No:

