pc-i capacity building of dgm&e
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8/9/2019 PC-I Capacity Building of DGM&E
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Subject: PC-I (FIRST REVISION) OF THE SCHEME CAPACITY BUILDING OF
DGM&E P&D DEPARTMENT FOR IMPROVE PROJECT PLANNING,
MONITORING AND EVALUATION OF DEVELOPMENT PROJECT IN
PUNJAB
Reference Para 8-9 /N.
DGM&E has forwarded revised PC-I for the subject scheme which was approved
by PDWP on 11-10-2007. Revised PC-I has been forwarded with the justification of to fill the
staff position and to implement the activities of the project which were not accomplished so far.
However, the brief contents are as under:
1 Name of Project Capacity Building of DGM&E P&D Department for Improve ProjectPlanning, Monitoring and Evaluation of Development Project in Punjab
2 Location LDA Plaza, Edgerton Road, Lahore, Punjab
3 Gestation Period ORIGINAL REVISED
(2007-2010) (2007-2011)
4 Authorities
Responsible for DGM&E, P&D Department
5 Project Objectivesand relationship
with sectoral
objectives:
The Project Management Unit, Planning & Development Department wascreated in December 2003. In December 2006 PMU was converted into a
permanent body with the following five cores areas:
a. Policy guidelines and standards for project managementb. Project Management services
c. Third party monitoring/inspection
d. Project/Programme evaluation
6 Description,
Justification andtechnical
parameters:
Presently DGM&E is housed in a rented premises i.e. LDA Plaza having
covered area of 41000 sft. The office space available at DGM&E is notsufficient for the existing set up of the Directorate; therefore there is a
requirement for an additional office space of up to 4000 sqft.
7 Project Cost
ORIGINAL REVISED
Rs. 80.130 Million
Capital Cost 45.732 MOperating Cost 31.075 M
Others:Training Cost 2.000 M
Manual / Books 1.500 M
Rs. 39.313 Million
Capital Cost 31.557 MOperating Cost 5.957 M
Others:Training Cost 0.800 M
Manual / Books 1.000 M
8 Justification of theProject:
The scheme titled Capacity Building of DGM&E P&D Department forimproved project planning monitoring and evaluation of development
projects in Punjab was originally approved in the PWDP meeting held on
October 11, 2007.
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Allocation and
expenditure.
(Rs. in Million)
9 Financial Plan and
mode of financing:
10 Vehicles Original Revised
ITEM Qty Qty Remarks/StatusToyota Parado4x4-5 Door
Jeep
2 - Dropped
1300 CC Sedan 4 4 4 Toyota XLI
Car Rs.3610732
Toyota Vego
Hilux 4x4
Double Cabin
2 - Dropped
Motorbike 125
CC
3 3 3 Motorbike
purchased cost
Rs. 2114701000 CC
Cultus
- 4 3,680,000
Toyota Single
Cabin withcustomization
- 2 2,600,000
Total Vehicles 3,822,202
11 Human Resource
CostOriginal Cost Revised Cost
4 Officers 5.25 M
10 Class-IV 2.61 M
4 Officers 1.69 M
10 Class-IV 8.98 M
Total 7.86 M Total 2.59 M
In the Revised PC-I following shortcomings were found :-
1. The scheme is being implemented since 2007-08 details regarding beneficiaries i.e.
number of trainees so far benefited may be incorporated in PC-I
2. Names/No of Departments got benefited by the PMU in the areas of
PC-I Allocation
(2007-10)
Cumulative
Expenditure
80.310 6.217
PC-I Allocation Revised
2007-08 2008-09 2009-10 2010-11
44.997 20.687 14.646 39.313
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Hiring of manpower,
Acquisition of project management tools and;
Development of project management offices may be incorporated in quantitative
terms.
3. For three (3) officers eight (8) vehicles were demanded for a cost of Rs. 19.720 million
about 25% of total cost. Where a sin the revised PC-I 10.00 million has been denuded for
10 vehicles (four already purchased).about 26% of total cost, including 1300CC Sedan,
1000CC Cultus and Toyota single cabin with customization. It needs to be justified.
4. In the revised PC-I cost estimates transpires establishment of a luxurious M&E office.
Interventions and activities may be clearly incorporated in the PC-I.
5. In the revised PC-I action plan/ activities detail may be part of PC-I.
6. Lastly it is also proposed that to make sustainability of the scheme and to address short
comings mentioned above a preliminary meeting may be convened with stakeholder ofthe scheme under the chairmanship of Chief (RP)
Submitted please.
Assistant Chief (RP)
Chief (RP)
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Subject: IMPLEMENTATION AND MONITORING SUPPORT FOR SPD
PROGRAMME
Southern Punjab Development Programme was launched during current financial
year (2009-10) with allocation of Rs. 5000 million. The Programme includes schemes which are
strategic in nature, having immediate impact, benefit maxim area of the region, pro poor and job
creating. The programme has been launched in three Divisions Multan, Bahawalpur and
D.G.Khan. The Programme is being regularly reviewed by Senior Advisor to Minister Punjab.
So far various meeting was held to monitor the implementation of the programme on 05-09-2009
, 13-10-2009, 19-10-2009, 16-02-2010 and 20-04-2010.
For the whole programme at least eight different sectors schemes are involved
accordingly different executing agency are implementing the programme. For sustainability of
the programme it needs to be monitor on regular basis because the schemes invoved numbers of
issues like approval of schemes, substitution where necessary, releases of funds, reoperation and
utilization of resources through collection of monthly progress report.
Keeping in view the work load of the programme it was decided in a meeting
held on 20-04-2010 that P&D Department to take necessary action to make effective
coordination among implementing agencies and Commissioners of three Divisions. In the light
of the said decisions it is proposed that a smart implementation, monitoring support may be
provided to SPD programme and a scheme may be reflected in the proposed ADP 2010-11. A
brief concept paper has been developed and is as under:
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CONCEPT PAPER
1 Name of Scheme IMPLEMENTATION AND MONITORING SUPPORT FOR SPD
PROGRAMME
2 Location P&D Department, Government of the Punjab, Lahore
3 Gestation Period 24 Months (2010-12)
4 Authorities
Responsible forSponsoring /
Executing
P&D Department, Government of the Punjab, Lahore
5 Project Objectives
and relationshipwith sectoral
objectives:
To benefit maximum area of the region
To address pro-poor segment of the society
Job creation for local people
6 Project Cost Rs. 10.000 MillionThe breakup of the Cost is as under:
Year 2010-11 2011-12 2012-13
Amount 5.00 2.5 2.5
1. HUMAN RESOURCE COST
Post No. Scale Salary /
Month
Total Cost for
Two Year
(2010-12)
Sr. Implementation
Monitoring Officer
01 BS-19 60000 1440000
Monitoring &
Evaluation Officer at
Divisional Level
03 BS-17 40000 2880000
Driver 03 Market 9000 648000
Naib Qasid 02 Market 8000 384000
TOTAL 5352000
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2. TRANSPORT FACILITY
Item Rate Quantity Total
1300 CC Car 1,500,000 01 15,00000
1000 CC Car
Suzuki Cultus
9,50,000 03 2,850,000
Repair & Maintenance 50000 / Year - 150000
POL Charges - - 723,000
TOTAL 5,223,000
3. TECHNICAL SUPPORT
Computers Rate Quantity Total
Desktop Computers 50,000 04 200,000
Laptop 50000 01 50,000
Printer (Heavy Duty) 25000 01 25000
Others:
Telephone Charges
Officer Stationary
Computer Stationary
150,000
TOTAL 425,000
4. Grand Total 1+2+3 = 5,352,000+5,223,000+425,000= 10,000,000
Say 10.00 Million
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