prc 29 behavioral support meeting region 6 april 14, 2014

PRC 29 Behavioral SupportMeeting

Region 6

April 14, 2014

Preparing the PRC 29 Budget

• May 1st 29 Grant submitted to Raleigh– No Grants should be sent in before April

20th

• Enter request in CECAS for all potential 29 students for the 2014-15 school year

• Paper copies of SIF due May 1 for non CECAS users

ManualPage 2-3

Just Another Reminder

• Don’t Be late• Check the NCDPI Web site for

forms and info• Nothing faxed• No Handwritten grants or SIF

Forms!• Submit your PRC29 Request for

Funds application and Budget Request Summary Form(s) to prc29@dpi.nc.gov

• Mail Signed Original Copy

Submission of Your Request

• Mail your LEA Certification page with original signature to:

Joe Simmons

6356 Mail Service CenterDept of Public Instruction

Raleigh, NC 27699-6356ManualPage 3

Identifying Students using the Entrance Criteria

• Use it for any student you are considering making a request for

• Do not change the rubric• Do not mail the entrance

rubric with request– These will be reviewed at your

technical support visit!– Include the score on the Roster

Entrance/Exit Rubric

Your LEA/Charter should define what Facilitation/Coordination of Services will look like in your program.

You may serve students with a sore of 20 and above!

Preparing the PRC 29 SIF in CECAS

• If the student already has 29 information in CECAS, still complete the 29 list screen with a 29 Eligibility of Request and complete a Baseline Student Information Form (SIF)

• Paper copies for non cecas users

• Roster for everyone submitting a grant request

Services Request

Mid and End of Year

Lets Recap

• Only choose services in the CECAS dropdown box when making a request May 1– DO NOT CHECK ANY

INTERVENTIONS!

• Mid year and End of year you choose interventions provided during those semesters of service.

Request for Funding

• A request for funding form is required for each different position requested.– Example

• One request for a Behavior Liaison and one for a Behavior Assistant

-Or-• One request for 2 Behavior

Liaisons

Choose One There is no “Other”!

b) Service Description: Please explain the details of the service to be provided.

• Details…..that tell what this position will look like in your LEA/Charter

• Use specifics

• Give examples

• Remember the goal of the grant

c) Short term Indicators:

• Short-Term Indicators: For the service requested in section (a), describe short-term indicators which demonstrate how the service provided is effective. Each indicator must be measurable and clearly related to the progress towards long-term goals for the student(s). Short-Term Indicators must demonstrate how the position will be used to change student(s) behavior as it relates to the IEP behavioral goal and/or behavioral intervention plan.

– Measurable– Think IEP– In addition or add on services

d) Long-Term Indicators:

• Long-Term Indicators: Describe long term indicators which demonstrate how the service provided is effective. Long-Term Indicators must demonstrate how the position impacts student’s grades, attendance, suspensions, incident(s) of violence, reading scores, math scores and hours in school.

You must be specific

EXAMPLES

Request Summary Form Budget

Request Summary Form

Budget• Ask for the total of what you need for the position…include benefits, etc.

• Make sure position matches the Request for Funding page

• Only ask for Salaries….No Travel, Subs, materials or Lunch Money

• Be as accurate with students being served as you can

• Category Percent of is asking what % of the salary will be covered by 29 funds?

29 Staff Roles and Expectations

• Behavior Specialist/Liaison– Minimal provision of service is 2

direct face to face contacts per month

– Direct contact consists of evidence/research based intervention designed for that student and his/her behavior

– PBIS Collaboration ONLY

– Use Your Percentages!

29 Staff Roles and Expectations

• Behavior Support Assistant– Planned, Transition or Crisis– Provide Evidence/Research

based interventions– Maintain daily progress

monitoring reports

• What about site based BSA– Planned, Transition or Crisis

When School Starts…

• If your LEA/Charter requested funding you will be notified

• I don’t know when! I understand this is frustrating!

• If you are awarded Money PLEASE make student Eligible on CECAS– Date to use…

• First day of school • Date letter is received

Non CECAS Users

• Send in Copy of Roster with eligible students once grant has been awarded.– Email to Joe Simmons,

Dywanda Pettaway, and Regional Consultant

Spring Addendums• End of year…$1,000 or less

unencumbered 029 funds. – Request to use for materials or staff

development for behavior liaison.

• A written request for the change should be submitted to the Behavioral Support and Special Programs Section on the Addendum - Utilization Of Existing Behavioral Support (PRC 29) Funds Form.

• Check the Year 13-14!

When?

• Send in your Spring addendums between May 15th – May 31st

• Please be specific

• Itemize requests with cost

• Last Day for RegularAddendums is May 10th

End of Year Report

• Due September 1, 2014– Report on any student you served

for at least 45 days– Pull data from second semester

• Get your data before it vanishes• Non CECAS reporters use

paper SIF forms

Reporting

• Suspension/Attendance Reports Due the 10th

• Mid Year Budget Report?

• End of Year Certification Report– Next Report due

Validation Visitsnew and improved!

• Technical Support visit by regional consultant each year or as needed!

• Validation Visit by DPI every three Years.

Submitting the Budget Q and A

More Updates

• PRTF Updates from State

• Call For Proposals for EC Conference– Due May 17th Training Linkhttp://m.youtube.com/watch?

feature=share&v=oTcF_rkWuQ8&desktop_uri=%2Fwatch%3Fv%3DoTcF_rkWuQ8%26feature%3Dshare

(Things I need you to know)

Advisory Board Contact

• Region 6 Representative

John Milesjmiles@unionacademy.org

(704) 238-8883 xt 611

Planning for 2014-15

• Topics for Regional Meetings– Online needs assessment– Regional needs assessment– Combine or not to combine?

• Presenters and Topics for State Wide Meetings

• Please let your Advisory Board Representative know if you have ideas or interests

Staff Development Needs?

• CPI– Full course– Recertification– There will be no state funded CPI

training for trainers this summer!

• FBA/BIP• Classroom management• New Behavior Liaison training• Other…

State Wide Staff Development

• Behavioral Support Summer Institute – Wilmington NC June 16th -19th

• EC Summer Institute– July 28th-Aug 1

• UNC-Greensboro

• 64 EC Conference Nov 3rd -4th , Behavior Institute November 5th, PBIS Celebration November 4th (afternoon)

Tentative Next Meeting Dates

• Fall meeting in Kannapolis with Region 5

• Spring meeting near Lexington with Region 5

Have a Great Spring and a Fantastic

Summer!