preparing and paying payroll
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7/23/2019 Preparing and Paying Payroll
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Preparing and paying payroll:
Project Manager
Finance
Manager
Accountant • .
Finance
Manager
Accountant
Finance
Manager
FinanceManager
Signatory
Authorities
Accountant
Performance evaluation procedures:
Project Manager
Employee
Project Manager
Program Manager
Executive Director +
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Program Manager
!D
Program ManagerPayrollAccountant
"acation#$oliday Policy
Policy
The BASF adopts regular and religious holidays stated by Pakistani Government.
• The BASF adopts the Pakistani work law regarding annual vacation days, sick
leaves and maternity leave.
• The board o directors should approve any change to the Pakistani law to be
implemented.
• !acation re"uest should be illed
Procedure
Employee
Executive Director
Program manager
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%ravelling and %ransportation
This section aims to provide policies pertaining e#pediters and transportation
e#penses to meet the BASF$s goals at the least possible cost.
Policies:
Travelling should only meet BASF$s needs.
Traveling should charge the least possible cost.
Per %iem system is adopted to cover transportation and lodging e#penses.
%aily paid amount depends on travel place.
The BASF covers all necessary and reasonable transportation and
traveling e#penses.
The BASF pays the employees traveling and transportation e#penses supported by
oicial documents. The employees should use public transportation in order to maintain the lowest
cost. &n case o renting a car a record is maintained speciying user name travel place pro'ect
name and destination to allocate car cost.
An invoice i any rom the ta#i driver should be obtained speciying his
name, destination, amount received and date.
(mployees submit a monthly transportation sheet to his)her direct supervisor attached
with invoices and receipts.
(nd o Service
This section aims to organi*e employee$s end o service to be in compliance with
adopted laws and regulations.
(nd o service may be attributable to the ollowing+
• (mployee resignation.
• (nd o signed contract period in case o working on a certain pro'ect or period-.
• The BASF$s decision to cancel the 'ob or reasons not related to employee.
• etirement age.
• &neicient employee who does not adhere to work rules and regulation.
Employee
Executive
Director
+ Program
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Manager
&n case of 'o( )ancellation
ED
!D
ED
Finance
Manager
Program
Manager
%ermination of employee (eing non compliance
Program
Manager
ED
POLICIES
PROCEDURES
Banking Procedures
Receipts
Disbursements
Petty Cash Imprest
POLICIES
Approa! "or opening o" bank account
#it!e o" bank account
Pro"it and !oss sharing accounts
Bank signatories
Payment thresho!d Bank Reconci!iation Statement
C!osure o" bank account
Limit o" Petty Cash Impress
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