project management

Project Management Processes, Challenges,

Tools & TechniquesMadhuri Chopurala

December 2012

Application of knowledge, tools, skills and techniques to project activities to achieve project requirements.

Project constraints◦ Scope◦ Cost◦ Time ◦ Other constraints

Quality Risk Resources

Project Management

Initiating

Planning

Executing

Monitoring and Control

Closing

Project Management Process groups

Integration Scope Time Cost Quality Human Resources Communication Risk Procurement

PMO Key Knowledge Areas

What are we going to produce ? What is that the customer wants and

needs? Who is going to do the work? How long will it take ? How much will it cost ? What might go wrong ? How can you avoid potential problems ?

Project Planning

Prepare for the change◦ Prepare, assess and strategy development

Manage the change◦ Detailed planning and manage implementation

Reinforce the change◦ Data gathering, corrective action and recognition

Change Management Process

Identify Risks (what is the risk? ) Analyze Risks ( how ? When ? What to do?)

◦ Qualitative◦ Quantitative

Assign Risks ( who will do it?)◦ Identify Team

Manage Risks ( are we on target? manage) Risk Response

◦ Plan options and reduce threats

Risk Management Process

Identify Stakeholders Manage Stakeholder expectations Distribute information Report Performance

◦ Stakeholder analysis◦ Stakeholder register

Stakeholders Management

Sponsor ( only one per project) Users – External, Internal Team members, Other Project Managers Resource and Functonal Managers Vendors and sub contractors External – Regulatory, Government Internal - Legal, Security , Sales, Finanace

and procurement Public EPA ( Environment Private Association)

Stakeholders

Teams ◦ Forming ◦ Storming◦ Norming ◦ Performing

Resource Management

Plan Procurements Conduct Adminster Close

Procurement Management

Open architecture and technology projects◦ Specific skill set

Internal External

◦ New Product or technologies challenges Resource competition Communication Unrealistic timelines Scope changes Conflict resolution, issue management Poor sponsorship or cost overrun

◦ Cost benefit analysis

Project Management Challenges

Project Uncertainties Conflict resolution Risk Management

Project Management Challenges

Excellent communicator Great Negotiator

Awesome HR Capital manager Good Leader

Strategic thinker Influence Stakeholders

Results oriented Self-directed

Self-starter Self-motivated

Value Integrity Self-sufficient

Manage Conflict Takes responsibility

Thrives in uncertainty and strive to bring it to order

Big picture focus

Build strong performing teams

Project Manager

Agile Scrum Methodology Water fall method Crucial chain project management

methodology CCMP Rational Unified Process RUP Extreme Programming

Project Management Methodology & Processes

WBS ( work breakdown structure) is used in every project

Stakeholders are always involved in project Gold plating is looked down PM has authority All procurements are closed

PMI Key assumptions

Project Estimation, Resource Planning and control - MS Project for tracking tool, Excel, Gantt charts(baseline vs actual), critical path  planning

Project schedulers - MS Visio CVS - Sub version (SVN), Star-team, CVS, Perforce, Visual

Source Safe  Issue tracking Management - Bugzilla  / JIRA / Quality Center,

Clearquest Reporting tools - MS Powerpoint, Dashboard reporting( highlight

Red, Yellow, Green)  - Scope, Schedule and Cost compared to baselines Variance Analysis – Plan vs actual cost

Project Documentation - Wiki or Share point or Project Central for documentation update

Timesheet reporting

Project Management Tools

Project charter OPA – Organization process assets

Project scope document  Risk Management Plan

User Requirements document, Use case

Project Management Plan

Functional specification document Quality, HR, Communication plan

Technical requirements document Project performance status reports

Statement of work SoW WBS work breakdown structure

Stakeholder registry, Risk registry Procurement Plan

Documentation

Wideband Delphi Method Planning Poke Method Rapid Estimation Method

Practical estimation techniques◦ Expert judgement◦ Rapid estimation◦ Parametric cost estimation◦ Fixed Price estimation

Estimation techniques

Questions

Contact : Madhuri.Chopurala@gmail.com