societies guild gm 14 th january 2016. welcome committee reports

Societies Guild GM14th January 2016

Welcome

Committee Reports

“The Cultural societies have been exceptional during the Autumn Term as we have been seeing a growing number of societies being more active than before. There have been a growing number of collaborations, events and workshops and I can’t help but feel ever so proud.This term will be an even more exciting term as we will be having One World Essex and it would be an excellent time for societies to come together to showcase and share your culture.We have a number of events such as the Parade of Flags, chalking on the squares, Global Exhibition Gala, Food Festival etc. If you have any questions, don’t hesitate to email me as I am always there to help!”

Click FundingJames Martin

Alumni Relations Officer (Regular Giving)University of Essex

CLICKThe crowdfunding platform for Essex

DO YOU HAVE A GREAT IDEA OR PROJECT PLAN?DO YOU NEED FUNDING FOR IT?

If the answer is YES!  Then this is for YOU!

Crowdfunding is funding a project by raising lots of small amounts of money from a large number of people, typically via the internet.

WHAT IS CROWDFUNDING?

CLICK-The Crowdfunding Platform for Essex

https://click.hubbub.net/

Your project must reflect at least one of the four core values of our University:

Essex Spirit Culture of membership Global Community and Outlook Research mindset and skill

WHAT ARE THE REQUIREMENTS?

WHY USE CLICK? You don’t pay

anything!

You receive all the support you need from the Alumni Relations Office

You can learn from our successful projects – 8 out of 9 projects got completely funded

SOUTHEND SOCIETY’S CAMERA- RAISED £528

STREET LAW – RAISED £406

SUCCESSFUL PROJECTS

CONTACT USJames MartinAlumni Relations Officer (Regular Giving)University of Essex T (0)1206 874472E jmartin@essex.ac.uk

Viktoriya MadzharskaClick Project AssistantAdvancement OfficeUniversity of Essex

T (0)1206 872807E vmadzh@essex.ac.uk

Executive Training

Finance • Monday 25th January 2 - 4 pm• Friday 29th January, 3 - 5 pm

Fundraising & Food Hygiene• Tuesday 26th January, 4 - 5pm• Thursday 28th January, 11 am - 12 pm

Website & Standards• Tuesday 26th January, 11 am -12 pm• Thursday 28th January, 4 - 5 pm

Lockers

• The room the lockers are kept in is next to PC Lab D (3.101) and is labelled ‘University of Essex Photographic Society’

• The key to this room must be picked up from the Information Desk on Square 3 - ask for the ‘old photography room key’ or the ‘locker room key’

• The names of the President, Vice President and Secretary of each society with a locker is given to the security team’s access list for this key - if you would prefer other execs be included, please tell Patricia or the Societies Team.

• Your society keeps the key to your own locker and is responsible for it – however, the Societies Team does have a spare copy in case you lose it.

• Your locker key must be returned to the Societies Team at the end of the year for safekeeping until it is signed for by the new executive committee for the coming year

To obtain a locker

• Email socguild@essex.ac.uk to obtain a provisional inventory to fill out• Email complete provisional inventory back to socguild@essex.ac.uk• Patricia will arrange a locker appointment with you once she has received the

inventory

Locker appointment

• You MUST bring all the items your society would like to put in their locker with you: if you have any problems doing this, you MUST let Patricia know beforehand via email

• You will be assigned to an appropriately sized locker for your society’s needs• You will be given one copy of the key to your society’s locker• You will need to sign a Locker Key Acknowledgement stating that you:

• have received the key for your locker• know that you are responsible for your locker• understand you have to return the key to the Societies Guild at the end of the

academic yearcontinued

Leadership Race:the Rules

During the period from 'Close of Nominations' to one day after the ballot, no literature, other than approved election publicity, should be released advertising the names, descriptions or descriptive parts of names of any candidates.Societies can continue to distribute newsletters and other appropriate material providing that this material is distributed to only the club or society’s membership and that it makes no reference to any of the candidates standing. Posters publicising regular society meetings or event should also contain no mention of the elections or any candidates.

This applies to anything connected with the leadership race – not day-to-day activities of the society.

Elections

Societies Elections• Term Two interim elections next week ONLY – must

hear by 3pm Monday (18th)• Elections for 2016-17 executive committees begin

29th February – only one round this time

Societies Guild Committee Elections• Elections will begin on 14th March – it’s not too early

to think about standing!

Contracts

“ An agreement with specific terms between two or more persons or entities in which there

is a promise to do something in return for a valuable benefit, known as consideration.”

Convenors

Activities – 29 societies Arts – 10 societiesCultural – 34 societiesDepartmental – 18 societiesMusical – 7 societiesPolitical & Representation – 16 societiesReligious – 9 societies

A. YesB. NoC. Abstain

Yes No

Abstain

0% 0%0%

10

Society of the Week

January Fayre

New Societies• Edge Society (Hotel School)• UoE Eurosceptic Group• Sanguine (Mental Health) Society

Edge Society

A. YesB. NoC. Abstain

Yes No

Abstain

0% 0%0%

10

UoE Eurosceptic

Group

A. YesB. NoC. Abstain

Yes No

Abstain

0% 0%0%

10

Sanguine (Mental Health) Society

A. YesB. NoC. Abstain

Yes No

Abstain

0% 0%0%

10

Any Other Business?