table of contents biola university mission, vision …...department organizational chart biola...

Revised September 2018

Revised Dec

TableofContents

ContentsPurposeoftheManualError! Bookmark not defined.BiolaUniversityMission,VisionandValues Error! Bookmark not defined.BiolaUniversityVisionStatement Error! Bookmark not defined.BiolaUniversityMissionStatementError! Bookmark not defined.BiolaUniversityValues Error! Bookmark not defined.BiolaAthletics Error! Bookmark not defined.History Error! Bookmark not defined.BiolaAthleticsMissionStatement Error! Bookmark not defined.BiolaAthleticsPhilosophy Error! Bookmark not defined.BiolaAthleticsNationalAffiliationError! Bookmark not defined.NationalAffiliation Error! Bookmark not defined.AbouttheNCAADivisionII Error! Bookmark not defined.NCAAPhilosophyandStrategicPositioningPlatform Error! Bookmark not defined.NCAAMission Error! Bookmark not defined.DivisionIIPositioningStatement

DivisionIIAttributes

ConferenceAffiliation

DepartmentOrganizationalChart

BiolaAthleticsStaffDirectory

TableofContents

Purpose of the Manual 15

Biola University Mission, Vision and Values 16

Biola University Vision Statement 16

Biola University Mission Statement 16

Biola University Values 16

Biola Athletics 16

History 16

Biola Athletics Mission Statement 17

Biola Athletics Philosophy 17

Biola Athletics National Affiliation 19

National Affiliation 19

About the NCAA Division II 19

NCAA Philosophy and Strategic Positioning Platform 20

NCAA Mission 20

Division II Positioning Statement 20

Division II Attributes 20

Conference Affiliation 20

Biola Athletics Staff Directory 21

Job Descriptions 25

Director of Athletics 25

Associate Athletic Director for Internal Operations 28

Assistant Athletic Director for Communications and Game Management 30

Assistant Athletic Director for Compliance/SWA 30

Faculty Athletics Representative 33

Assistant Athletic Director for Facility Operations 36

Athletics Department Administrative Assistant 38

Administrative Assistant to the Director of Athletics 39

General Office Information 44

Department Meetings 44

Key Distribution 44

Parking 44

Maintenance/Electronic Needs 44

Use of Office Machines and Equipment 45

Personal Use of Phones 45

Personal Use of Copiers and Printers 45

Personal Use of Biola Information Network 45

Mail 45

Employee ID Card 46

Use of a Personal Telephone 47

Athletics Advisory Council 47

Presidential Points of Control: Athletics 48

Human Resources 49

Biola Standard of Conduct Guidelines 49

Non-Discrimination and Sexual Misconduct Policies 50

Sexual Misconduct Policy 51

Hiring and Contracts 53

New Hire Employment Procedure 53

Types of Employees 54

Payroll 55

Performance Evaluations 55

Coaches’ Conduct 56

Disciplinary Procedures 56

Holidays and Vacation Guidelines 56

Holidays 56

Vacation Eligibility 57

Annual Vacation Levels 57

Accrual Formula 57

Educational Benefits 57

Student Workers 58

Volunteers 58

Business Operations 59

Operational Budget Planning 59

Fundraising Accounts 59

Camp Budget 60

Income and Expense Policies 60

Special Funding Requests 61

Purchasing Procedures 61

Standard Purchasing Steps 61

Uniforms and Apparel 62

Apparel Partners 62

The Biola Athletics Logo 62

Reimbursement Procedures 62

Credit Card Policy and Procedure 62

General Guidelines 62

Coding Procedures 63

Per Diem Policy 64

Cash Advance 64

Requisition 64

Cash Advance Report 65

Vehicles 65

Approved Drivers Policy for university-owned or rented vehicles 65

Use of Personal Vehicle 66

Driver application process 67

General Requirements 67

Team Travel Planning Policies 68

Meals Policies 68

Lodging Policies 69

Transportation 70

Ground Travel 70

Air Travel 70

Itineraries 70

Additional Policies 71

Student-Athlete Conduct for Travel 71

Exam Proctoring Policy During Athletics Travel 72

Travel Administrator Guidelines 72

Prior to Travel: 72

During Travel: 73

During Competition: 73

Domestic and International Crisis Procedures 74

Types of Domestic and International Crisis 74

Travel Emergency 74

Medical Emergency 75

Plan accordingly: 75

General Safety 75

Important Crisis Contact Information 76

Local Emergency Authorities within the U.S. 76

Campus Safety 24 hour Emergency Number 77

Competition Scheduling Policy 77

NCAA Competition Scheduling Policy and Procedures 77

Competition Scheduling Procedures 79

Conference Scheduling 79

Non-conference Home Competitions 79

Changes in contest schedule 80

Practices 80

Sunday Practice Policy 81

Fall Training Camps and Spring Postseason Practices 81

Contest Policies for Student-Athletes 81

Athletic Events 82

Coaches’ Responsibilities 82

Assistant Athletic Director for Communications and Game Management’s Responsibilities 82

Administrator On Duty’s Responsibilities 82

Athletic Trainer's Responsibilities 86

Laundry Attendant’s Responsibilities 86

Department Administrative Assistant’s Responsibilities 86

Announcer's Responsibilities 87

Ticketing Procedure 87

Concession Stand Policies 87

Sports Publicity 88

Social Media Policy 89

Personal Social Media Account Policy 89

Team Social Media Account Policy 90

Interview Policies 90

Internal Interviews Policy 90

External Media Interview Policy 91

Postseason Participation 91

Fundraising 91

Eagles Athletic Association Mission 91

Fundraising Policy 92

Summer Camps 93

Institutional Camps & Clinics 93

Camp/Clinic Director’s Responsibilities 93

General Procedures for Biola University Sports Camps/Clinics 93

Camps/Clinics: Athletic Training Coverage Requirements 96

Outside or Privately Owned Camps 97

Procedures for Requesting Outside Camp/Clinic Employment 98

Facilities Policies and Usage 98

Usage Policies 98

Indoor Facilities 98

Outdoor Facilities 99

Athletic Training Facilities 101

Strength and Conditioning Facilities and Policies 101

Fitness Center and Weight Room 101

Biola Weight Room and Fitness Center Policies 101

Equipment & Apparel 102

Apparel or Equipment that Includes Institutional Identification 102

Retention of Equipment 104

Laundry Policy 104

Student-Athlete Health, Wellness and Services Offered 105

Athletic Training Mission Statement 106

Athletic Training Facilities 106

Athletics Health Care Administrator and Team Physician 106

Pre-Participation Examination Guidelines 106

Pre-Existing Injury Waiver 107

General Policies 107

Hours of Operation: 107

Athletic Training Room Guidelines 108

Confidentiality 109

Student Privacy Policy 110

Physical Therapy/Other Practitioner Referral 111

Equipment Check-out 111

Biola University’s Medical Care and Insurance Policies 112

Primary Insurance Information 112

Secondary Insurance Information 112

Guidelines for Secondary Insurance: 112

Student-Athlete Injury Follow-up 113

Seeing a Doctor 113

After the Doctor’s Visit 113

Seeking a Second Opinion 113

Student-Athlete Patient Responsibilities: 114

Biola University Athletics Concussion Policy 114

Assessment 115

Treatment 115

Day of Injury Referral Criteria 115

Delayed Referral (after day of injury) 116

Return to Play Criteria 116

Return to Learn Criteria 117

Introduction 118

Sickle Cell Trait Testing/Screening, Notification, and Education Procedures 118

Testing Process: 118

Positive Test Notification, Counseling and Education Process 119

Athletic Training Personnel Education 120

Coaching Staff Education 120

Differential Diagnosis 120

Conditioning Guidelines 121

Practice/Game Guidelines 121

Management of Symptoms 121

Return to Play Following Removal from Participation 122

Emergency Treatment 122

Emergency Care of the Injured Student-Athlete: General Steps 122

Emergency Action Plan for Specific Sites 123

Chase Gymnasium: Volleyball and basketball venue 123

Emergency Personnel 123

Venue Location 123

Emergency Communication 123

Emergency Equipment 123

Delineation of Medical Assistance 124

Al Barbour Field: Soccer and Track Complex 124

Venue Location 124

Eagles Diamond: Baseball Field 125

Venue Location 126

Tennis Center 127

Emergency vehicle access 127

Venue Location 127

Freedom Field: Softball Complex 128

Emergency vehicle access 128

Venue Location 128

Lansing Pool: Swimming and Diving Facility 129

Venue Location 129

Emergency Action Plan for Off Campus 130

Venue Location 130

Inclement Weather and Air Quality Policy 131

Lightning Policy 131

Air Quality Policy 134

Extreme Heat Policy 136

Visiting Team Information 138

Substance Abuse Program 139

Program Purpose and Philosophy 139

Prohibited Substances 139

NCAA Tobacco Policy 140

NCAA Banned Drugs List (revised August 2016) 140

Biola Athletics Substance Screening Program 142

Education 142

Procedure 143

Discipline 144

First Violation 144

Second Violation 145

Appeal Process 145

Assistance in Overcoming Alcohol and Other Drug Abuse 147

Confidentiality 147

Counseling 147

NCAA Drug Testing Program 147

Sportsmanship and Ethical Conduct 149

NCAA Ethical Conduct 149

PacWest Principle of Sportsmanship and Ethical Conduct 150

Student-Athlete/Coach Conflict 151

Hazing Policy 151

Student-Athlete Well-Being 152

Gender Equity, Diversity and Inclusion 152

Student Health Center 152

Campus Safety 152

Biola Counseling Center (BCC) 153

Learning Center 153

Writing Center 153

First Year Seminar 153

Residence Life 154

Student-Athlete Housing 154

Biola University Rules Compliance 155

Principle of Institutional Control 155

Shared Responsibilities 155

Biola University Athletics Compliance Committee 155

Responsibilities of the Compliance Committee (CC) 156

CC Members 156

Individual Compliance Responsibilities 157

The Advising Center 157

Assistant athletic director for compliance/SWA 158

Head/Assistant Coaches 160

Faculty Athletics Representative 160

Office of the Registrar 161

Financial Aid Office 161

Office of Undergraduate Admissions 162

President 162

Athletic Training Staff 163

Rules Violations Reporting & Investigating 163

Types of Violations 163

Rules Education 166

Athletics Staff 166

Coaching Staff 166

Student-Athletes 167

Prospective Student-Athletes (PSAs) 167

Representatives of Athletics Interests 168

Rules Interpretations 168

Rules Interpretation Request Procedure 169

Admissions 169

Office of Undergraduate Admissions 169

Application Procedure 169

Application Fee Waiver 170

Admission Guidelines 170

First-time Freshmen 170

Transfer Students 171

Home-schooled Students 172

Standard Procedure 172

Procedure Without Transcripts 172

Readmitted Students 172

International Students 172

English Proficiency 172

Admissions Deadlines 173

Applying for fall semester 173

Applying for spring semester 174

Freshmen 175

Transfers 175

International Students 176

Initial Eligibility 177

NCAA Eligibility 177

Certification of Eligibility 177

NCAA Eligibility 177

Responsibility of the Office of the Registrar 179

Continuing Eligibility 180

Full-time Enrollment 180

Nine Hour Rule 181

24 Hour Rule 182

75/25 Rule 182

10 Semesters 183

Good Academic Standing & GPA Requirements 183

Designation of Degree Program 184

Progress Towards Degree (PTD) 185

Exceptions 186

NCAA Transfer Eligibility Two-Year Transfers 186

Four-Year Transfers 187

Permission to Contact a Four-year College Transfer 189

Transferring Out 190

Appeals Process for Denial of Release 190

Summer School Procedures 192

Recruiting 192

Recruiting 193

Coaches Certification 194

Recruiting Actions 194

Telephone Calls 195

Electronic Transmissions 195

Contacts and Evaluations 196

Recruiting Off-Campus 197

Official Visits 197

Unofficial Visits 199

Complimentary Admissions for PSAs 200

Tryouts 200

Prospects 200

Current Enrolled Students (Non-Recruited Walk-On) 201

Playing & Practice Seasons 203

Declaration of Playing Season 203

Countable Athletically Related Activities (CARA) 203

NCAA Limitations 204

Golf Practice—Round Exception 204

Conditioning Activities – Outside of Playing Season 207

Practice Prohibited After Competition 207

Non-countable Athletically Related Activities 207

CARA Logs Auditing Procedures 208

Weekly CARA Reports 208

Voluntary Athletically Related Activities 209

Amateurism 209

Initial Enrollment 209

Maintaining Amateur Status and Eligibility 211

Outside Competition 212

Male Practice Player 214

Student-Athlete Academic Responsibilities 216

Intercollegiate Athletics Class Attendance Policy 216

Financial Aid 218

Financial Aid Policy 218

Responsibility of the Financial Aid Office 220

Process for Initial Awarding of Athletic Scholarships for New, Incoming Student-Athletes 221

Process for Renewal, Non-Renewal, Reduction and Removal of Athletic Scholarships for Returning Student-Athletes 223

Policy for Revisions to Financial Aid Awards 225

Policy for Athletics Aid Reduction, Removal, & Non-Renewal 225

Non-Institutional Outside Financial Aid 228

Summer Session Athletic Aid 229

Packaging Aid for Graduate Student-Athletes 229

Contributions by Donors 229

Aid to Professional Student-Athletes 230

Incoming and Returning International Student-Athletes 230

Studying Abroad 230

Awards & Benefits 230

Extra Benefits 230

Allowable Benefits 231

Occasional Meals 232

Complimentary Admissions for Student-Athletes 233

Awards 233

Student-Athlete Employment 234

Employment Earnings 234

Procedures for the Academic Year 234

Procedures for End of the Spring Semester 235

Student-Athlete Employment at Camps/Clinics 235

Team Managers 236

Promotional Activities 238

Institutional, Charitable, Educational or Nonprofit Promotions. 238

Recruiting Service Consultants 239

Employment with Professional Sports Organizations 239

Student-Athlete Well-being 239

Honesty and Sportsmanship 239

Student-Athlete Conduct 239

Academic Misconduct 240

Pre Enrollment 240

Post Enrollment 240

Gambling and Sports Wagering 241

Education 242

Disciplinary Action 242

Sanctions 243

Appendices 244

PurposeoftheManualTheBiolaAthleticsOperationsandComplianceManualisdesignedtobearesourceforcoachesandstaffintheathleticsdepartmentatBiolaUniversity.ItisintendedtoprovideinformationthatisessentialforabetterunderstandingofthepoliciesandproceduresofBiolaAthletics.Thismanualisdesignedforusebyallathleticsstaffasareferenceforgeneralathleticsproceduresandpolicies.Inordertokeepupwiththeever-changingclimateofcollegeathletics,thisisalivingdocumentthatwillbeupdatedannuallyatminimum.

Thisdocumentisnotintendedtobetheonlyresourceforguidance.OtherresourcesincludetheBiolaEmployeeHandbook,theStudent-AthleteHandbook,theNCAADivisionIIManual,theuniversityCatalogandotherdocumentsastheyareissuedthatserveasacollectivebodyofinformationoninstitutionalpolicyandguidelinesforallstaffandadministration.

Anycoachesorstaffmemberswhohavequestionsregardingthismanualortheinstitutionalpoliciesareencouragedtoconsultwiththeappropriateadministratorand/orthedirectorofathletics.

Asanathleticsdepartment,wearefocusedontheuniversityplanaspirations:

1. SpiritualDevelopmentandProclamation.Westrivetodisciplestudent-athletesinspiritualformationsothattheyembodyandproclaimthegospeldemonstratedthroughgoodsportsmanship,ministryoutreachandmentoringrelationshipsbetweencoachesandstudent-athletes.

2. CrossCulturalCommunity.Weareworkingtowardexpandinglocalandglobalcross-culturalformationthroughimprovingrecruitmentandretentionofadiverseathleticscommunity.

3. FurtherDeveloptheAthleticsCommunity.Throughgreatersportsawarenessinterdepartmentally,oncampus,andinthestudentbody,wehopetoincreasecommunitywithinourteams,amongourteamsandthroughoutthegreaterBiolaUniversitycampus.

4. RecruitandRetainQualityChristianStudent-AthletesandStaff.Tostrengthenstudent-athleteandstaffretention,wearehiringexcellentstaffmembersandfocusingona"guardthegate"mentalityinourrecruiting,outliningclearexpectationsintherecruitmentofourstudent-athletes.

Asastaff,weareexcitedaboutwhathasbeenaccomplishedandwillbeaccomplishedinandthroughBiolaAthleticstothegloryofGod!

BiolaUniversityMission,VisionandValues

BiolaUniversityVisionStatementThevisionofBiolaUniversityistobeidentifiedamongtheworld’sforemostChrist-centereduniversities—acommunityabidingintruth,aboundingwithgraceandcompelledbyChrist’slovetobearelevantandredemptivevoiceinachangingworld.

BiolaUniversityMissionStatementThemissionofBiolaUniversityisbiblicallycenterededucation,scholarship,andservice—equippingmenandwomeninmindandcharactertoimpacttheworldfortheLordJesusChrist.

BiolaUniversityValuesThevaluesofBiolaUniversityarethoseessentialthingsthatguidehowwecarryoutourmission.Wesummarizetheminthreewords:truth,transformationandtestimony.Eachvalueprovidesafocalpointforthelifelongpatternsweaimtodevelopinourstudents.

Truth—PatternsofThought:Webelievetruthexists,isfoundinthepersonofJesusChristandisrevealedintheBibleandinthecreatedorder.Wealsobelievethattruthmustbepursued.Learningtheartofpursuingtruthis,indeed,atthecenterofaBiolaUniversityeducation.Ourfacultyteachandmodelthispursuitinordertodevelopinourstudents,patternsofthoughtthatarerigorous,intellectuallycoherentandthoroughlybiblical.

Transformation—PatternsofHeart:JesusChristtransformsindividuals.AsaChrist-servinguniversity,theentireBiolaexperienceisdesignedforlifetransformationinChrist.Ourgoalisthateachgraduatewillhaveformedapersonalvaluesystem—onethatisfirmlyrootedintruthandisintegrative,globallyinformedandcompassionate—thatwillinfluencetheirlifelongaffections,decisionsandactions.Saiddifferently,wewantourstudentstodeveloppatternsofheartthatreflecttheheartofGod.

Testimony—PatternsofAction:BiolaUniversity'smissionistoimpacttheworldfortheLordJesusChrist.Thismissionisfulfilledwhenourgraduatesdemonstrate"theobedienceoffaith"inservicetoothersthroughwordsofwisdom,professionalandpersonalcompetencies,heartsofcompassionandactsofcourage.Weequipourstudentswithpatternsofactiontoleadinthefaceofunscriptedproblemsforthegoodofachangingworld,andtodosointhepoweroftheSpirit,forthegloryofGod,tobringmanytosalvationinChrist.

BiolaAthletics

HistoryTheBibleInstituteofLosAngeleswasfoundedin1908,indowntownLosAngeles,but

movedtoitspresentsuburbancampusinthecityofLaMiradain1959.Bythenanaccreditedcollege,thenewcampusprovidedamplespaceforathleticsfacilities.Thefirstathleticsdirectorhadbeenhiredin1957andhebegantoformulateplansforthesponsorshipofcompetitiveteams.

Thefirstteamsweremen’ssoccer,baseballandtennis(1960),men’sandwomen’sbasketball(1961),women’stennis(1962),wrestling(discontinuedin1986),men’strackandcrosscountry(1964)andwomen’svolleyball(1969).Duringthe1980sand1990s,eightadditionalsportswereadded.BythistimeBiolahadbecomeauniversity.Thenewteamsincludedmen’sindoortrackandfield(1981),women’strackandcrosscountry(1987),women’ssoccer(1992),women’ssoftball(1993),women’sindoortrackandfield(1994)andmen’sandwomen’sswimminganddiving(1997).Thefinalsportsaddedweremen’sandwomen’sgolf(2007)andmen’stennis(2007).

Thefirstnationalaffiliationoccurredin1964,whenBiolamen’sathleticsjoinedtheNationalAssociationofIntercollegiateAthletics(DistrictIIImember).ThiswasfollowedbyBiolawomen’sathleticsbecomingaffiliatedwiththeAssociationforIntercollegiateAthleticsforWomenin1971.In1981,women’sathleticslefttheAIAWandjoinedmen’sathleticsasNAIAmembers.WhileNAIAaffiliates,thefinalchangehappenedin1994,whenBiolabecameamemberoftheGoldenStateAthleticConference.

InJulyof2016,Biolabeganathree-yearprovisionalmembershipperiodintheNationalCollegiateAthleticAssociationDivisionII.Biolawillbecomeafullyactivememberinstitutionin2019–20withfullprivilegesforpost-seasoncompetition.BiolabegancompetinginthePacificWestConferenceduringtheFallof2017.

BiolaAthleticsMissionStatementBiolaAthleticsexiststorecruitandeducateadiversegroupofChristianstudent-athletestoreachtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically—equippingtheminmindandcharactertoimpacttheworldforChrist.

BiolaAthleticsPhilosophyBiolaUniversityAthleticsservestorecruitandeducateadiversegroupofChristianstudent-athletestocompeteintheNCAADivisionII.Theinstitutionsupportsitsstudent-athletesinreachingtheirfullpotentialathletically,relationally,emotionally,spirituallyandacademically.Webelieveintheholisticdevelopmentofastudent-athlete—livinglifeinthebalance—inordertothriveatBiolaandbeyond.Thefollowingareareasoffocusforholisticdevelopment,aswellasthevaluesshapingthedepartmentanduniversity.

A. BiolaAthleticsseekstofosterabalancedandinclusiveapproachinwhichstudent-athleteslearnanddevelopthroughtheirchosenacademicpursuits,incivicengagementwiththeircommunitiesandinathleticscompetition.

B. Wearecommittedtothephysicalandeducationalwell-beingofstudent-athletes,

includingmaintaininganenvironmentthatvaluesculturaldiversityandgenderequityamongstudent-athletesandintercollegiateathleticsdepartmentstaff.

C. Wearecommittedtoensuringthatcoachesandadministratorsexhibitfairness,

opennessandhonestyintheirrelationshipswithstudent-athletes.Weseektoempowerandgivevoicetothestudent-athletesviatheStudent-AthleteAdvisoryCommittee.

D. Webelieveapositiveathleticenvironmentandethicalapproachtosport,

scholarshipandserviceareimportanttocharacterdevelopmentandtheoverallsuccessoftheintercollegiateathleticexperience.Wevaluerespect,fairness,civility,honestyandresponsibility.Thesevaluesshouldbemanifestinthefullspectrumofactivitiesaffectingtheathleticsprogram.

E. Inordertocreateanatmosphereofrespectandcivility,wearecommittedto

protectingindividualsfromunlawfuldiscriminationorharassmentwithrespecttogovernancepolicies,educationalprograms,activities,andemploymentpolicies.

F. Werecognizethatourstudent-athletesarenotsimplymembersoftheirteam,but

alsomembersofthestudentbodyasawholeaswellasmanyotheroutsidecommunities.Wethereforestrivetoprotectthetimeofthestudent-athletesotheymaybefullyimmersedinoutsidecommunitiesandtrulyexperience“lifeinthebalance.”

G. WiththegoalofbeingamodelNCAADivisionIIinstitution,Biolaisstrongly

committedtotheprincipleofrulescompliance.WearefullyinvestedincomplyingwithallapplicableAssociationrules.PartnershipswithotherPacWestConferenceinstitutionsprovideanimportantaccountabilityinthisarea.

Withinthescopeoftherulesofcompliance,theinstitutioniscommittedtomaintainingthestrictestgovernanceasitrelatestorecruiting,awardingfinancialaid,trackingstudent-athleteeligibilityandactivity,meetingallsportsponsorshiprequirementsandmaintainingethicalaccountingpractices.

Inadditiontotheaboveguidingprinciples,BiolaAthleticsisfocusedonthefollowingfundamentalphilosophiesthathelpdefineanddistinguishwhoweare:

● Academics-AspartoftheLivingLifeinTheBalanceinitiative,BiolaUniversityiscommittedtosupportingtheacademicsuccessofitsstudent-athletes.Biolaprovidesatoptiereducationforallstudentsandisspecificallycommittedtoprovidingthesupportnecessarytoensureapathtograduationthatdemonstratesgraduationratesforstudent-athletesthatareatleastequaltothoseofthegeneralstudentpopulation.

● Athletics-BiolaUniversityiscommittedtoprovidinghighlycompetitiveprograms

thataspiretocompeteforNCAADivisionIInationalchampionships.Webelievethe

keytoaccomplishingathleticsuccessisthroughthequalityChristianleadershipofcoachesandstrongadministrativesupport,allowingstudent-athletestoreachtheircollectiveteampotential.Inaddition,weoffertoplevelathleticfacilities,equipment,strengthtrainingandathletictrainingsupporttohelpourstudent-athletesrealizetheirfullpotential.Itisourgoaltoseeallstudent-athletesdevelopintheirsport,sothattheyaremoreskilledattheconclusionoftheirtimeatBiolathanwhentheybegan.

● SpiritualDevelopment-BiolaUniversityiscommittedtoprovidinganeducational

experiencethatintegratesChristianfaithwitheveryaspectoftheuniversityexperience.Webelievetheintercollegiateathleticsexperiencecanplayasignificantroleinthespiritualdevelopmentofeverystudent-athlete,andwehavedevelopedourprogramswithspiritualgrowthatthecore.WebelieveathleticsatBiolaprovidesanopportunitytoinvestinthedevelopmentoftheentirestudent-athlete’sholisticdevelopmentinmind,bodyandsoul.

● CommunityEngagement-BiolaAthleticsiscommittedtoactiveengagementwith

ourcommunitiestoenhancerelationshipsbetweenourstudent-athletesandcommunitymembersanddevelopasharedcivicexperienceinourstudent-athletes.Webelievethiscommitmentgoesbeyondperiodicservicework;itshouldbetiedtoanactiveandcontinuingengagementwithoursurroundingcommunities,motivatedbyourChristianloveforothers.Weseektonotonlyengagethecommunityoffcampus,butalsotoprovideopportunitiestobringthecommunityontoourcampusandengagetheminapositive,family-friendlymanner.

● Post-GraduationSuccess-BiolaAthleticsiscommittedtodevelopingourstudent-

athletes’character,rootedintheirChristianfaith,sothattheycansuccessfullytransitiontobecomeproductivemembersofsocietyaftertheygraduate.Wealsobelieveinanathleticmodelthatallowsourstudent-athletestofocusonacademicpursuits,obtaininternshipsforcareerpreparedness,anddevelopastrongspiritualfoundationtothriveholisticallybeyondgraduation.

BiolaAthleticsNationalAffiliation

NationalAffiliationBiolaUniversityisaprovisionalmemberoftheNCAADivisionII.

AbouttheNCAADivisionIINCAADivisionIIisacollectionofapproximately300collegesanduniversitiesthatprovidethousandsofstudent-athletestheopportunitytocompeteatahighlevelofscholarshipathleticswhileexcellingintheclassroomandfullyengaginginthebroadercampusexperience.Thisbalance,inwhichstudent-athletesarerecognizedfortheiracademic

success,athleticscontributionsandcampus/communityinvolvement,isattheheartoftheDivisionIIphilosophy.

NCAAPhilosophyandStrategicPositioningPlatform

NCAAMissionTogoverncompetitioninafair,safe,equitableandsportsmanlikemanner,andtointegrateintercollegiateathleticsintohighereducationsothattheeducationalexperienceofthestudent-athleteisparamount.

DivisionIIPositioningStatementHighereducationhaslastingimportanceonanindividual’sfuturesuccess.Forthisreason,theemphasisforthestudent-athleteexperienceinDivisionIIisacomprehensiveprogramoflearninganddevelopmentinapersonalsetting.TheDivisionIIapproachprovidesgrowthopportunitiesthroughacademicachievement,learninginhigh-levelathleticcompetitionanddevelopmentofpositivesocietalattitudesinservicetocommunity.ThebalanceandintegrationofthesedifferentareasoflearningopportunityprovideDivisionIIstudent-athletesapathtograduationwhilecultivatingavarietyofskillsandknowledgeforlifeahead.

DivisionIIAttributes● Learning Multipleopportunitiestobroadenknowledgeandskills ● Balance Emphasisoncollectiveknowledge;integrationofskills ● Resourcefulness Versatileskillsetdrawnfrombroadrangeofexperiences ● Service Positivesocietalattitudethroughcontributionstocommunity ● Passion Enthusiasticdedicationanddesireineffort ● Sportsmanship Respectforfairness,courtesy;ethicalconducttowardsothers

ConferenceAffiliationBiolaUniversityisamemberofthePacificWestConferencefor15ofitssports.Inmen’sswimminganddivingaswellaswomen’sswimminganddiving,BiolaUniversityisamemberofthePacificCollegiateSwimmingandDivingConference(PCSC).

PacWestmembersincludeAcademyofArtUniversity(SanFrancisco,Calif.),AzusaPacificUniversity(Azusa,Calif.),CaliforniaBaptistUniversity(Riverside,Calif.),ChaminadeUniversity(Honolulu,Hawaii),ConcordiaUniversityIrvine(Irvine,Calif.),DixieStateCollegeofUtah(St.George,Utah),DominicanUniversityofCalifornia(SanRafael,Calif.),FresnoPacificUniversity(Fresno,Calif.),UniversityofHawaiiHilo(Hilo,Hawaii),HawaiiPacificUniversity(Honolulu,Calif.),HolyNamesUniversity(Oakland,Calif.),NotreDamedeNamurUniversity(Belmont,Calif.),andPointLomaNazareneUniversity(SanDiego,Calif.).

BiolaAthleticsStaffDirectoryName Title Email PhoneNumber

Administration

Dr.BethanyMiller DirectorofAthletics bethany.miller@biola.edu (562)777-4082

EddieShepard AssociateAthleticDirectorforInternalOperations

edmond.e.shepard@biola.edu (562)903-4717

AmyJungkeit AssistantAthleticDirectorforCompliance/SWA

amy.jungkeit@biola.edu (562)777-4014

NeilMorgan AssistantAthleticDirectorforCommunicationsandGameManagement

neil.morgan@biola.edu (562)903-4889

NathanCook AssistantAthleticDirectorforFacilitiesOperations

nathanael.d.cook@biola.edu(562)944-3140

WhitneyKirby AdministrativeAssistanttotheDirectorofAthletics,AthleticsOperations

whitney.kirby@biola.edu (562)906-4522

AnnieRicafranca AthleticsDepartmentAdministrativeAssistant

annie.h.ricafranca@biola.edu (562)903-4887

AthleticTrainingStaff

JohnWiese AssistantAthleticDirectorforSportsMedicine

john.wiese@biola.edu (562)944-0351x5942

LindaRuggles AssistantAthleticTrainer linda.ruggles@biola.edu (562)944-0351x5905

AshleySaunders

CorySmith

AssistantAthleticTrainer

ashley.saunders@biola.edu

cory.smith@biola.edu

(562)944-0351x3065

ElleFarrar AthleticTrainingIntern elle.farrar@biola.edu (562)944-0351x3143

Baseball

JaySullenger HeadBaseballCoach jay.sullenger@biola.edu (562)944-0351x5937

AndySmith AssistantBaseballCoach andrew.c.smith@biola.edu

JustinHixson AssistantBaseballCoach justin.hixson@biola.edu

GabeIhrig

DavidMunoz

AssistantBaseballCoach

VolunteerAssistantBaseballCoach

gabe.ihrig@biola.edu

Men’sBasketball

Dr.DaveHolmquist

HeadMen’sBasketballCoach dave.holmquist@biola.edu (562)906-4519

JuliousColeman Asst.Men’sBasketballCoach julious.coleman@biola.edu (562)903-4725

DavidCone Asst.Men’sBasketballCoach david.e.cone@biola.edu

DonJohnson Asst.Men’sBasketballCoach

JohnStiver Asst.Men’sBasketballCoach

Women’sBasketball

AlanNakamura HeadWomen’sBasketballCoach alan.nakamura@biola.edu (562)777-4082

Positioncurrentlyopen

Asst.Women’sBasketballCoach

GraceRicafranca Asst.Women’sBasketballCoach grace.m.ricafranca@biola.edu

AnniePark VolunteerAsst.Women’sBasketballCoach

CrossCountry/TrackandField

SeanHenning HeadXC/TandFCoach sean.henning@biola.edu (562)944-0351x5929

JasonHitchens Asst.XC/TandFCoachSprint/Hurd./Rel.

OrlandoAlfaro

DaveHogan

AssistantPoleVaultCoach

Asst.TandFCoach-Throws

KevinHorchler AssistantCoach

JordanSmith

LyndeeDawson

AssistantCoach

VolunteerAssistantCoach

JordanTuin VolunteerAssistantCoach

Men’sGolf

Positioncurrentlyopen

HeadMen’sGolfCoach bu.mens.golf@biola.edu (562)944-0351x3147

Women’sGolf

JaneCarr HeadWomen’sGolfCoach bu.womens.golf@biola.edu (714)319-7404

MonicaMartin

GaryCarr

Women’sGolfAssistantCoach

VolunteerWomen’sGolfAssistantCoach

Men’sSoccer

ToddElkins HeadMen’sSoccerCoach bu.men.soccer@biola.edu (562)944-0351x5965

PhilYovino AssistantMen’sSoccerCoach philip.yovino@biola.edu

BryanPrice AssistantMen’sSoccerCoach

DylanMartinez AssistantMen’sSoccerCoach

Women’sSoccer

ErinBrunelle HeadWomen’sSoccerCoach bu.women.soccer@biola.edu (562)944-0351x5970

JoshJuarez AssistantWomen’sSoccerCoach

BryanPrice

MirandaStarbeck

AssistantWomen’sSoccerCoach

Softball

LorieColeman HeadSoftballCoach bu.softball@biola.edu (562)944-0361x5935

MorganFacchini AssistantSoftballCoach bu.softball@biola.edu (562)944-0361x5935

NicoletteUdria AssistantSoftballCoach

KaseyHormel AssistantSoftballCoach

SwimandDive

RyanKauth HeadSwimandDiveCoach bu.swimming@biola.edu (562)944-0351x5923

AndrewNelson AssistantSwimandDiveCoach andrew.c.nelson@biola.edu

MichelleWelsch AssistantSwimandDiveCoach

AmyKwan DiveCoach amy.kwan@biola.edu

Men’sandWomen’sTennis

DavidGoodman HeadMen’s&Women’sTennisCoach

mens.tennis@biola.edu (562)944-0351x3146

MarkGoodman

LukeMountain

AssistantTennisCoach

Volleyball

AaronSeltzer HeadVolleyballCoach bu.volleyball@biola.edu (562)944-0351x5936

GraceeTeague AssistantVolleyballCoach bu.volleyball@biola.edu

BrittaBlaser

JacobMarrero

AssistantVolleyballCoach

JobDescriptions

DirectorofAthleticsReportsto: Vicepresidentforenrollmentmanagementandthepresident

Summary: Thedirectorofathleticsisresponsiblefortheconductoftheentireathleticprogramunderthepoliciesandproceduressetforthbytheuniversityadministration.

Function: ThedirectorofathleticsisthechiefofficerforBiolaUniversity’sintercollegiateathleticsprogram.Thedirectorisresponsibleforsettingthevisionandphilosophyoftheprogram,withgreatattentiongiventothecare,supportandeligibilityofstudent-athletesandsupervisionoftheircoachesandsupportstaff.Thepositioninvolvessignificantadministrativedutiesincludingbudget,scholarshipdistribution,rulescompliance,gamemanagement,facilitiesmanagementandmarketing/promotion.ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversitytoanewathleticaffiliationwiththeNCAA,DivisionII.

Responsibilities:

1. Visionanddirection:ProvidesvisionanddirectionfortheintercollegiateathleticsprogramatBiolaUniversity.Establishesandreportsonannualdepartmentalgoals.Representstotheuniversitytheimportanceofathleticstotheuniversitybrandandthecampuscommunity.Encouragescoachesandstudent-athleteswithhis/hervisibilityandconsistentpresenceatathleticevents.

2. Coachingandsupportstaff:Responsibleforthehiring,training,supportandevaluationofthecoachingandsupportstaff.Holdsregularindividualandcollectivecoachmeetings.Encouragescoachestoestablishannualgoalsandholdsthemaccountableforthosegoals.

3. Care/development/disciplineofstudent-athletes:Thesupportofstudent-athletesisperhapsthemostimportantresponsibilityofthedirectorofathletics.Heorsheisresponsibleforthewell-beingofthestudent-athletes,providingaphysically,sociallyandemotionallysafeenvironment.Coachesareregularlytrainedonmattersofstudentsupport,includingtrainingintheirsport,academicsuccess,spiritualgrowthandcharacterdevelopment.ThedirectorofathleticsworksintandemwithcoachesandStudentDevelopmentstafftoensurestudent-athletesfollowtheuniversity’sstandardofconduct.

4. Scholarshipmanagementandagreements:Withinputfromthevicepresidentofenrollmentmanagement,thedirectorofathleticsdeterminesthestrategicdistributionofathleticscholarshipstotheuniversity’sintercollegiateteams.He

orsheworkswiththecoachestoensuretheeffectiveuseofthescholarshipfunds.Thedirectoralsooverseesthewrittenscholarshipagreementsandrenewalpolicies.Withthevicepresident,thedirectorbalancesthevariousphilosophiesofuseofscholarships(meetingenrollmentgoals,rewardforperformances,theopportunityforteamsuccess,etc.).

5. Nationalandconferencecomplianceandeligibility:TheDirectorensuresthatstudent-athletesmeetandretaineligibilitytoparticipate.HeorsheestablishesacultureofcompliancewithinthedepartmentasitrelatestodocumentingcompliancewithNCAADivisionII,conferenceandTitleIXregulations.

6. Liaisonwithcampusandnationalorganizations:Thedirectororhis/herdesignaterepresentstheathleticsdepartmenttoadministrativedepartmentsandfacultyattheuniversity,advocatingfortheneedsofstudent-athletes.HeorsherepresentsBiolatotheNCAAandthePacWestConference.Thedirectormustbeeffectiveinbuildingimportantrelationshipsandforgingnetworksbothonandoffcampus.

7. Budget/fundraising:Overseestheeffectivemanagementofthedepartment’soperatingbudget.Ensuresthatresourcesaredistributedinanequitableyetstrategicmanner.Isanadvocateforfundraisingefforts.

8. Administrationofhomecontests:EnsuresthatathleticcontestsheldatBiolaUniversityareadministeredeffectively,overseeingsuchaspectsasgamemanagement,statsandrecordkeeping,refereeandopponentcontracts/agreementsandasafe,positivegameenvironment.

9. Promotion,marketing,publicrelations:IntercollegiateathleticsoffersasignificantopportunitytodevelopschoolspiritamongstBiolastudents,staff,faculty,alumniandthesurroundingcommunity.Thepopularityofsportsintoday’sculturealsoprovidestheuniversitywithanopportunityforpublicityandinfluence.Assuch,thedirectorsupportsandresourcestheeffectivepromotion,marketingandpublicrelationscomponentsoftheBiolaAthleticsprogram.

10. Teamministry/outreachandspiritualgrowth:Thedirectorofathleticsestablishesthedepartmentphilosophyandgeneralteamexpectationsforthespiritualgrowthofstudent-athletes.Thisinvolvesthetrainingofcoachesandencouragingministry/mission/outreachactivities.Thedirectorseekstodevelopandenhancetheathleticsprogram’sreputationwithandimpactonthecampusandthelocalcommunity.

11. Athleticfacilities:Thedirectorofathleticsconductsperiodicinspectionoftheuniversity’sathleticfacilities,advocatingforrepairsandimprovement.HeorsheisresponsibleforpolicyonusebystudentsandthirdpartiesandworkstodevelopstrongrelationshipswiththeFacilitiesstaffattheuniversity.

12. EnrollmentManagementinvolvement:ThedirectorofathleticsisamemberoftheseniorleadershipteamofEnrollmentManagement,agroupthatcurrentlyincludestheassociatevicepresidentforuniversityadmissions,theseniordirectoroffinancialaid,andthedeanforstudentsuccess.ThedirectoractivelycontributestocollaborativeworkwithintheEMdivision,sharingleadershipresponsibilitiesanddivisionaltasksandensuringtheparticipationofBiolaAthleticsindivisionalactivities.

13. Strategicplan,handbooks,policymanuals:AnaspectofstrongadministrationofBiolaAthleticsisthecreationandtimelyupdateofcurrentaffiliationregulationsandNCAArequiredpolicies,procedures,handbooks,strategicplansandotherdocuments.Thedirectorofathleticscarriesultimateresponsibilityforthesematerials.

14. Athleticaffiliationtransition:ThedirectorofathleticshastheuniqueopportunitytoleadBiolaUniversityasittransitionsfromtheNAIAtotheNCAA,DivisionII.TheprocessbeganwithaBoardofTrusteesresolutioninJanuary2015andwillhopefullyconcludewithfullmembershipin2019–20.Eachyearoftheprocesswillprovidechallengesandrewardsforthedirector,buttheendresultwillbemembershipinaconferenceandnationalassociationwhosephilosophyandvaluesarealignedwiththoseofBiolaUniversityandwillprovideincreasedbranding,enrollment,fundraisingandinfluenceopportunitiesforBiolaUniversity.

15. Lifestyle/supportofemployees:Participateinthespiritualgrowth,development,careandsupportofdirectreports.

16. Supportsandencouragesacomprehensiveruleseducationprogram:Thedirectorofathleticsoverseesandworkswiththeassistantathleticdirectorforcompliance/SWA,participatesintheextensiveruleseducationandcomplianceprogram,bothwithinathleticsaswellasacrosstheinstitution.ThiswillinvolvecommunicationandeducationofstaffandfacultythroughouttheBiolacampus.

17. DutiesspecifictoservingasNCAAdirectorofathletics:

● EvaluatespotentialNCAAruleviolationsandnotifiesthevicepresidentofenrollmentmanagementandpresidentofanyviolations.

● Declaresstudent-athleteswhoviolateNCAArulesineligible. ● GeneratesandpromotesNCAAlegislativeproposals. ● ProvidesaletteraddressingNCAArulestonationalletterofintentsignees. ● Supervisesgrant-in-aiddistributionforallsports. ● Supervisesprocessofinitialandannualrenewal/non-renewalofathletic

grants-in-aid. ● Createsanenvironmentthatprioritizessportsmanshipandcivility. ● EstablishesdepartmentalgoalsthatarealignedwiththeDIIStrategic

PositioningPlatform,includingtheroleathleticscanplayinstrengthening

thebondbetweentheinstitutionandthecommunity. ● IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAA

academicandmembershipaffairsstaffasoutlinedinNCAAConstitution5.4.1.2.

18. Performotherdutiesasassigned.

Supervisionover:

ThedirectorofathleticssupervisestheBiolaAthleticsstaff,includingcoaches,administrators,supportstaffandathletictrainers.Heorshealsoprovidesdotted-linesupervision(withtheOfficeofAdvancement)ofthedirectoroftheEaglesAthleticAssociation.Directreportswillvarydependingontheorganizationalstructureestablishedbythedirectorofathletics.

AssociateAthleticDirectorforInternalOperationsReportsto: Directorofathletics

Summary: TheAssociateAthleticDirectorforInternalOperationsisanintegralmemberoftheseniorleadershipteamoftheBiolaAthleticsDepartment.HeorshemanagesandoverseestheAthleticsDepartmentbudget,facilitiesandtransportation,academicsupportservices,coordinateshiringofemployees,andhassignificantsupervisionresponsibilitiesthatincludeuptotendirectreports.

Responsibilities:

1. StaffLeadership:Providesupervisionofheadcoachesandsupportstaffofuptotenemployees.Thiswillincludeoneononemeetings,goalformationandannualperformancereviews.

2. BudgetManagement:Monitors,approves,andauditsallathleticsdepartmentfinancialrequestsandtransactions.Preparestwoannualbudgetprojectionsaccordingtouniversityrequirements.Ensureaccuracyofgeneralledgersforallathleticoperational,recruitingandfundraisingbudgets.Heorshealsomonitorscoaches’sportscampfinances.

3. Budgetdevelopmentandtraining:Assistscoachesandthedirectorofathleticsindevelopingandexecutingoperationalbudgetplans.

4. CreditCards:TrainingandoversightoftheBiolaUniversitycreditcardsissuedtoalladministrativestaff,athletictrainers,headcoaches,andselectassistantcoachestokeepincompliancewithbothinstitutionalandNCAAbestpractice.

5. Teamtravel:Assistscoachesintheproperexecutionofallrequiredpaperworkfortravelingteams.Overseestransportationarrangementstoassistteamtravel.

6. Organizationalhiringoversight:WorksinconjunctionwiththeHuman

Resourcesofficetohireallcoaches,assistantcoaches,andstudentworkersinaccordancewithuniversitypolicies.Inadepartmentwith34part-timecontractassistantcoaches,thisrequiresstrongcoordinationwiththeHumanResourcesdepartment.

7. NewEmployeedepartmenttrainingandorientation:Trainsnewcoachesindepartmentalanduniversitypoliciesandproceduresrelatedtobudget,finance,purchasing,andtravel.

8. DepartmentRepresentationoninterdepartmentalcommittees/councils:Ex-officiomemberofAthleticsAdvisoryCommittee.

9. Financialaidresponsibilities:Monitors,approves,andauditsathleticfinancialaidasrequested.

10. AthleticsEvents:Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.ThiswillincludeHallofFame,AthleticsBanquet,MidnightMadness,andothers.

11. Compliancerelatedduties:Demonstratesknowledgeofandcompliancewithallconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

12. AcademicSupport:Evaluatesandmakesrecommendationsforimprovingacademicsupportservicesforstudent-athletes.

13. Lifeskillsprogram:Developandimplementalifeskillsorsimilarprogramforstudent-athletesatBiolaUniversity.

14. EquipmentSupervision:Workwiththelaundryattendant,complianceofficer,andcoachestodevelopacheckinandcheckoutsystemforuniformsandequipment.

15. Student-athleteSurveysandExitInterviews:Overseethedevelopmentofadepartment-widestudent-athleteexit-interviewprocessandcontinuingstudent-athletesurveys.

16. FacilitiesLiaison:CoordinatefacilitiesprojectsandserveasdepartmentliaisonwithFacilitiesServices.Representtheathleticsdepartmentwithregardtofacilitiesmaintenanceanddevelopment.

17. EnrollmentManagementreports:InconjunctionwiththeAthleticsDepartmentLeadershipTeam,submitBalanceScorecardandannualbenchmarkstoEnrollmentManagementDivisionleadership.

18. NCAA,EADA,andotherreports:OverseecompletionofallrequiredNCAAreports,EADAsubmissions,andotherassessmentsasassigned.

19. Otherduties:Performsotherrelateddutiesandresponsibilitiesasassignedbythedirectorofathletics.

AssistantAthleticDirectorforCommunicationsandGameManagementReportsto: Directorofathletics

Summary: PerformsfunctionsassociatedwithmanagingtheBiolaAthletics’mediarelationsandgameoperationsactivities;providespositivepromotionofBiolaAthleticsthrougheveryavailablecommunicationoutlet;responsiblefortheproductionofofficialpublications.

Responsibilities:

1. PrimaryinformationalcontactwithBiolaconstituenciesforallathleticteams.2. Responsibleforpublicity,information,gamemanagementandpromotion.3. DisseminatespublicityandinformationaboutBiolaAthletics,itsstudent-

athletesandstaff.4. Writesandeditsgamesummariesandhumaninterestarticles.5. MaintainstheBiolaAthleticswebsiteaswellassocialmedia(Twitter,

Instagram,Facebook,YouTube,etc.)6. CoordinatorofBiolaAthleticspublications.7. Coordinatorofallhomeathleticevents(staffing,ticketsales,fanexperience,

etc.)8. PlansandoverseesannualAthleticsHallofFameevent.9. Recruits,trains,leadsandsupervisesastudentcadrethatsupportseachareaof

theaboveresponsibilities.10. Supervisesstatisticalgathering,reporting,maintenanceandrecordkeeping

procedures.11. IsamemberoftheAthleticsLeadershipTeam.12. Attendsallstaffmeetings.13. InvolvedintheEnrollmentManagementdivisionleadershipgroup,attending

divisionalmeetingsandperformingcommitteefunctionsasassigned.14. BiolaAthleticsphotographer.15. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand

nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

16. Performsotherdutiesasassigned.

AssistantAthleticDirectorforCompliance/SWAReportsto:Directorofathletics

Summary:Theassistantdirectorofathleticsforcompliance/SWAdirectsandmonitorsallNCAAandconferencecomplianceissuesassociatedwiththeadministrationoftheuniversity'sathleticprograms.Theassistantdirectorofathleticsforcompliance/SWAdevelopsandmaintainsacomprehensiveruleseducationprogramfortheathleticsstaffand

willprovideruleseducationtostudent-athletesandtostaffoutsideathleticswithcomplianceresponsibilities.AstheSeniorWomanAdministrator,sheisamemberoftheseniormanagementteamwithinthedepartmentandisakeydecisionmakerinathleticsmatters.

Responsibilities:

1. UnderstandsandagreestoabidebythemissionofBiolaUniversityandBiolaAthletics.

2. ServesontheBiolaAthleticsleadershipteam.3. Theassistantdirectorofathleticsforcompliancehasbeendesignatedandis

currentlyservingasBiolaSeniorWomanAdministrator(SWA).a. AsSWA,ispartofthesenioradministrativemanagementteam,andisinvolvedinbudgetallocations,equivalencyreviews,departmenthiringprocesses,andotherkeydecisionmakingprocesses. b. AsSWA,travelstoPacWestConferencemeetingsasrequestedbythedirectorofathleticstorepresentBiolaUniversityataConferenceandNationallevel.

4. ServesasdelegateattheNCAAConventionintheabsenceofthedirectorofathletics.

5. ServesontheSubcommitteeforGenderEquity,Diversity,andInclusionandreviewstheEquityinAthleticsDisclosureActreportandimplementationoftheStrategicPlansforGenderEquityandDiversityandInclusion.

6. OverseesTitleIXprogrammingfortheathleticsstaff.7. Coordinates,completesandsubmitstothedirectorofathleticsforapprovalall

NCAArequiredreports.8. Counselsandinstructsallcoachesand300+student-athleteson17varsity

teamsonpertinentrules,toensurefullcomprehensionandunderstandingbyallteammembers.

9. Administersthestudent-athleteguidelines,andtheNCAADrug-TestingConsentandotherNCAArequiredformstoallstudent-athletes.

10. Providesfollow-upinstructionandeducationtothosestudent-athletessubsequentlyfoundtobeinviolationofanypertinentrules.

11. Collects,reviewsandevaluatesinformationrelatedtocoaches’recruitingofathletestoensurecompliancewithrules.

12. AdvisescoachesofviolationsandrecommendsfuturecoursesofactiontoremainincompliancewithconferenceandNationalOfficeregulations.

13. Researchesandinvestigatesanyreportedorsuspectedinstancesofrulesviolations.Recommendsandadministersappropriatepenalties.

14. Attendspractices,homeandawaygamesandconferencechampionshipsasappropriatetorepresentthedepartment.

15. DevelopspoliciesandprocedurestocomplywithNCAAandPacWestConferencerulesandregulations.

16. Communicatespoliciesandprocedures,monitorsongoingactivity,directsand

recommendsactiontocorrectdeficiencies.17. Provideswrittenandoralguidance,assistanceandinterpretationtothe

universityadministration,coaches,staffandstudent-athletes.18. UpdatesthedepartmentOperationsandComplianceManualandStudent-

AthleteHandbookonanannualbasis.19. Reviewscoaches’declarationofplaying,practiceseasonsandschedulesof

contests.20. CoordinatespreparationandmaintenanceoftheNCAAFinancialAidForm

SummaryinconjunctionwiththeFinancialAidOffice.21. Representstheuniversityatconferencemeetingsconcerninginstitutional

compliance.22. Monitorsstudent-athletefinancialaideligibilityandotherconferencereports.

EnsuresathleticscholarshipsandfinancialaidisawardedproperlyandwithintherulesoftheapplicableconferenceandNationalOfficeaffiliation.

23. ServesasstaffsponsoroftheStudent-AthleteAdvisoryCommittee,conductingmeetingsthroughoutyearandworkswithuniversityleadershiptoaddressissuesraisedbystudent-athletes.

24. WorkswiththeOfficeoftheRegistraroninitialandcontinuingeligibilitycertificationforstudent-athletes.

25. WorkswiththeSubcommitteeforEquityandInclusioninAthleticsandassistswithpreparingtheTitleIXEquityinAthleticsReport.

26. Effectivelymanagestimeinademandingworkenvironment.27. Respondstoalladministrativecorrespondenceintherequestedtimeframeand

attendsallstaffmeetings.28. Adherestoallinstitutional,conferenceandnationalassociationbylawsand

regulations.29. Ensuresthephysical,emotionalandsocialwelfareofstudent-athletes.30. Establishesasafeenvironmentforstudent-athletes.31. Monitorsstudent-athleteamateurism.32. Reviewsoff-campuscontactandevaluationrequests.33. Reviewsacademictranscriptsandtestscorestoapproveofficialvisitrequests.34. MonitorspermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.35. Securesthereleaseforpotentialtransferstudentsandfacilitatesthereleaseof

student-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.

36. Reviews,auditsandfilescountableathleticallyrelatedactivitylogs.37. Maintainsparticipationrecordsanddeterminesseasonsofcompetitionutilized

bystudent-athletes.38. CoordinatesthereleaseofAthleticScholarshipAgreementsigneeswiththe

assistantathleticdirectorofcommunicationsandgamemanagement,theFinancialAidOfficeandtheOfficeofUndergraduateAdmissions.

39. CoordinatesallNCAAappeals.40. Educatesandmonitorsemploymentofstudent-athletesaccordingtoNCAA

bylaws.41. MonitorscompliancewithNCAAbylawsregardingcomplimentaryadmissions

toathleticevents.42. EnsuresallnecessaryinformationisupdatedinComplianceAssistant,through

theARMScompliancesoftware.43. ProvidesARMScompliancesoftwaretrainingtoappropriateinstitutional

personnel.44. IsoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembership

andacademicaffairsstaffandtorequestaninterpretationofNCAArulesasoutlinedinNCAAConstitution5.4.1.2.

45. ConductsanauditofcompliancesystemsinconjunctionwiththeComplianceCommittee.

46. Advocatesstudent-athletelifebalancethroughprogramsandinitiativestohelpthemlearnhowtobalanceacademicsandathletics.

47. WorkscloselywiththeAdvisingCenterandtheOfficeoftheRegistrarintheacademicmatriculationofstudent-athletes.

48. AssistswithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.

49. AssistswithcompilationandreportingoftheNCAAGraduationRatesandAcademicSuccessRatedata.

50. Performsadditionaldutiesasassigned.

FacultyAthleticsRepresentativeReportsto:PresidentSummary:TheFARisamemberofthefacultyatanNCAA-memberinstitution.Heorsheisappointedbythepresidenttoserveasaliaisonbetweentheinstitutionandtheathleticsdepartment,andalsoasarepresentativeoftheinstitutioninconferenceandNCAAaffairs.TheFARisoneoffiveindividualsauthorizedtomakecontactwiththeNCAAmembershipservicesstaff,inaccordancewiththeNCAAConstitution.TheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheinvolvementoftheFARincludeseligibilityandacademicrelatedduties,maintaininganatmosphereofcomplianceandinstitutionalcontrol,andassistingininvestigationsofallegedrulesviolations.TheFARservesasakeycontactforstudent-athletes.Responsibilities:

1. Servesassenioradvisoroutsideoftheathleticsdepartmenttothepresidentonmattersrelatedtotheathleticsprogram.

2. ChairstheAthleticsAdvisoryCouncil,meetingaminimumoftwicepersemester,tooverseetheintegrityoftheathleticsprogramatBiola.

3. Regularlyreviewsaspectsoftheathleticsdepartment:

● Inconjunctionwiththeassistantathleticdirectorforcompliance/SWAandtheuniversityregistrar,theFARwillreview/certifytheeligibilityofstudent-athletes.

● ReviewsannualreportssubmittedbyBiolaAthleticstothePacWestConferenceandtheNCAA.

● Reviewstheannualinstitutionalathleticsbudget. ● Certifiesstudent-athletenon-counters. ● Participatesininstitutionalself-studiesoftheathleticsdepartment. ● Isinvolvedinanyinstitutionalinvestigationofallegationsofrulesviolationsand

playsadirectroleininvestigationsofmajorviolations.

4. IsanactivememberoftheComplianceCommittee,whichmeetstwicepermonth,toregulateinstitutionalcontrolandcompliance,implementprocessesinconjunctionwiththeFinancialAidOffice,theAdvisingCenter,andtheOfficeoftheRegistrar.

5. Attendsthefallsemesterall-sportsmeetingstocommunicateeligibilityrequirementsandensureawarenessoftheirpositionandroleasFAR.

6. MeetswiththeStudent-AthleteAdvisoryCommitteetodiscussthestatusoftheathleticsprogramandanyupcominglegislativechanges.TheFARwillworkwithBiolatoensurethewell-beingofstudent-athletesandtheavailabilityofacademicservices.

7. AdministerstheNCAADivisionIICoachesExam(beginninginMay2016).

8. IsknowledgeableinNCAAandPacWestrulesandregulations.

9. TravelstotheNCAAOrientationinfall2016andtheRegionalRulesSeminarannuallyasrequestedbythepresidentand/orprovost.ParticipateintheFARAssociationconference.

10. Servesasaliaisonbetweenfacultyandtheathleticsdepartment,providinginformationonstudent-athletestofaculty,includingtheirwelfare,academicintegrityandrulescomplianceoftheathleticsprogram.

Qualifications:

● Mustbeamemberofthefaculty. ● Demonstratedabilitytocommunicateandworkwithstudents. ● Minimumoffiveyearsoncampus. ● Strongserviceorientation. ● Demonstratedabilitytoworkeffectivelywithpeopleofdiversebackgroundsand

promoteapositiveworkenvironmentwithaspiritofcooperation. ● Demonstratedexcellentinterpersonal,communicationandpresentationskills.

● Demonstratedmotivationalandproblemsolvingcapabilitieswithahighdegreeofintegrity,ethics,confidentialityanddedicationtothemissionofBiolaUniversity.

AssistantAthleticDirectorforSportsMedicineReportsto:Directorofathletics

Summary:Theheadathletictrainerworksunderthesupervisionofthedirectorofathleticsandsupervisestheoverallhealthcareofstudent-athletescompetingintheuniversity’sathleticsprogram.Theheadathletictrainerisresponsiblefortheprevention,evaluation,managementandrehabilitationofinjurieswithintheuniversity’scomprehensivesportsmedicineprogram.

Responsibilities:

1. Developsandadministerstheoverallsportsmedicineprogramfortheuniversity,including:injurypreventionprograms,injuryevaluation,injurymanagement,injurytreatmentandrehabilitation,educationalprogramsandcounselingforstudent-athletes.

2. Coordinatesandattendstheannualall-student-athleteinformationalmeetingtoreviewAthleticTrainingRoompolicyandprocedures,includingeducationonvitalhealthissuesrelatedtoathletics(e.g.,concussionmanagement,heatillnessandhydration,SickleCellrisk,MRSA,etc.)

3. Regularlyinspectspracticeandcompetitivevenuesandenvironmentsforsafetyrelatedissuesandreportsanyunsafeconditionstotheadministration.

4. Worksinconjunctionwithcoachestoensuresafetyinthedesignandimplementationoffitness,nutritionandconditioningprogramscustomizedtomeetindividualstudent-athleteneeds.

5. Providesnormalathletictrainingservicesfortheuniversity’sathleticsdepartment,includingattendanceatscheduledteampracticesandhomeandawaycompetitionsasnecessary.

6. Ensuresthatallstudent-athleteshavebeenproperlyscreenedforathleticparticipationandcompetition,includingreceiptofallappropriatepre-participationexaminations,documentsandwaiversincludedinathleticsdepartmentpolicy.

7. Utilizesassessmentskillsandknowledgetoproperlyevaluateanddiagnosespecificinjuriesthatoccurtouniversitystudent-athletes.

8. Coordinatesreferralstoappropriatemedicalspecialistsforinjuryevaluation.9. Developsandimplementsindividualizedrehabilitationprogramstoreturn

student-athletestosafeplayfollowinginjury10. Schedulesandcoordinatesstudentworkersforcoverageofallteampractices

andathleticcompetitions.11. Assiststhedirectorofathleticsinthedevelopmentofthesportsmedical

programbudget.12. Authorsandperformsregularreviewofathletictrainingpolicyandprocedural

aspectsrelatedtostudent-athletehealthcare.

13. Purchasesandmaintainsaninventoryofsuppliesandequipmentneededtomeettheday-to-dayneedsofproperfunctioningoftheAthleticTrainingRoom.

14. Evaluatesandrecommendsnewtechniquesandequipmentthatwouldenhancethebenefitofthesportsmedicalprogram.

15. SupervisesandadministersaspectsofthesecondarymedicalinsuranceprovidedtoBiolastudent-athletesasafunctionoftheirparticipation.

16. ResponsibleforrecordkeepinganddocumentationutilizingtheSportswareOnlinerecordmanagementsystem.

17. Responsibleforhiring,trainingandsupervisingassistantathletictrainersandstudentworkers(studentemployees,internships,andvolunteerswithinATR).

18. Performsannualreviewsofallfull-timeemployeesunderhisorhersupervision.19. Performsotherdutiesasassigned.

Qualifications:

1. Bachelor’sdegreeinappropriateareaofspecializationand4–5yearsprofessionalexperience.Master’sdegreepreferred,2–3yearsprofessionalexperience.

2. CertifiedbytheNationalAthleticTrainers’AssociationBoardofCertification.3. Familiarwiththeapplicablegoverningaffiliationpoliciesandprocedures.

AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:

1. Demonstratesknowledgeofandcompliancewithallapplicableconferenceandnationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

2. Monitorsstudent-athleteSickleCelltestingandtestingwaivers.3. Specificcomplianceresponsibilitiesincludebutarenotlimitedto:

● MonitorcompliancewithNCAAbylawsregardingdocumentationformedicalhardshipwaivers.

● Providestudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.

● Providestudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.

● SuperviseandmonitorineligibilityfortheuseofbanneddrugsconsistentwithNCAAbylaws.

● AssistincompliancewithNCAAbylawsregardingdailyandweeklyhourlimitations.

AssistantAthleticDirectorforFacilityOperationsReportsto:Directorofathletics

Summary:Managethelong-termplanningandoverseethedailyoperationsoftheFitnessCenterandAquaticsProgram.Managethecontrolandcareofathleticequipmentanduniforms.Theassistantathleticdirectorforfacilityoperationswillhavesupervisionresponsibilitiesover3staffmembersand75studentworkers,andhasprimaryresponsibilityforthesafetyoftheFitnessCenterandAquaticsoperations.

Responsibilities:

1. Manageandcoordinateyear-roundAquaticsswimprogramsandlessoninstruction.

a. Hireandtrainaquaticsstaffforsummerandschoolyearprograms.b. Manageandscheduleaquaticstaffforsummerandschoolyear

programs.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneouspool

supplies.2. ManageandcoordinateFitnessCenteroperationsforstudents,facultyandstaff.

a. HireandtrainFitnessCenterstaff.b. ManageandscheduleFitnessCenterstafffordailyoperationsand

facilitymaintenance.c. Responsibleforstafftimecardsandpayroll.d. Purchaseandmaintaininstructional,medicalandmiscellaneous

supplies.3. SuperviseAthleticsLaundry/EquipmentAttendantandhaveoversightofall

athleticsequipmentandlockerrooms.a. Designandimplementanequipmentanduniformcheck-in/check-out

processforfall2016forallBiolaathleticsteamstomeetNCAADivisionIIComplianceexpectations.

b. WorkwiththeAthleticsLaundryAttendanttotrackalluniformsandequipment.

c. MeetallNCAADivisionIIexpectationsfordocumentationofcheck-in/check-outprocessforallathleticsequipment.

d. OverseeChaseGymnasium,lockerrooms,weightroom,andAthleticsteamrooms.

4. ManageDataSystemsa. MaintainrecordsofallcommunityswimmersandFitnessCenter

patrons.b. TrackallAquaticsandFitnessCenterstaffRedCrosscertifications.c. CoordinatewiththeCardofficeandAlumniRelationsregardingFitness

CenterAlumniandSpousememberships.5. CoordinateallFitnessCenterandAquaticsCommunicationsandSchedules6. ManageandexecuteappropriatelytheannualbudgetfortheFitnessCenterand

AquaticsProgram.7. ResponsiblefortheoverallsafetyofstaffandpatronsattheFitnessCenterand

Pool.8. Overseemaintenanceofthepoolandequipment.9. OverseemaintenanceofFitnessCenterandequipmentandrecommendnew

purchasesasnecessaryforhealthandsafetyoftheBiolacommunity.10. MaintainalifestyleinconsonancewithsoundChristianprinciplesandthose

promulgatedbytheinstitution.Participatesinthespiritualgrowth,development,careandsupportofstudentsandotheremployees.

11. Assistswithplanningandfollowthroughofdetailsnecessaryforathleticeventsandspecialevents.

12. DemonstratesknowledgeofandcompliancewithallPacWestConferenceandNCAArulesandregulationsastheypertaintoalljob-relatedactivities.

13. PerformsotherdutiesasassignedbytheAthleticDirector.

AthleticsDepartmentAdministrativeAssistantReportsto:Directorofathletics

Summary:Toprovidegeneralandspecializedadministrativesupportservicestotheathleticsdepartment.

Responsibilities:

1. Assistscoachesandthedirectorofathleticsinconfirmingorcancelingathleticevents,includingsendingandreceivingofgamecontracts.

2. Arrangestransportationforallteamstoandfromathleticcompetition.3. Positionhasdelegatedauthoritytocompose,prepareandsignroutinegeneral

correspondence.4. Coordinatesofficialsforallhomeathleticevents.5. Coordinatesandoverseesallgroundtravel(non-conference,conferenceand

post-season).6. Screens,processesandrefersincomingphoneinquiries.7. Undersupervisionofthedirectorofathletics,initiatesallpurchaseordersfor

athletics:trips,entryfees,uniformitems,equipmentandmiscellaneoussupplies.Createsreimbursementrequisitionstopayformealsandmiscellaneousexpenses.

8. Preparescashadvancerequestsandexpensereports.9. Keepsrecordofallbudgetsfortheathleticsdepartment:checkrequests,

purchaseorders,donations,transferoffunds,budgetamendments,journalreceipts,journalvouchers,etc.

10. Hospitalitytoincomingvisitors,teams,coaches,vendorsandstudentsandthenumerousphonecallsfromvariouscolleges.

11. Reviewsandsubstantiatesgeneralbudgetmonthlyforeachteam.12. Calculatesyear-endprojectionstwotimesatendofschoolterm.13. Assistsincreatingnextfiscalyear’soperationalbudgetforeachteam.14. ProcessesandcompletesbothconferenceandNCAAyear-endathleticsreports.15. ProcessesandcompletestheannualEquityinAthleticsReport.16. Demonstratesknowledgeofandcompliancewithallapplicableconferenceand

nationalassociationrulesandregulationsastheyrelatetoalljobrelatedactivities.

17. Performsothertasksasdelegatedbythedirectorofathletics.

AdditionaldutiesspecifictocompliancewithNCAAandPacWestrulesandregulations:

1. CoordinatestravelforPacWestConferencetournamentsandNCAApost-seasonplaywithpreferredconferenceandnationalassociationvendors.

2. Directscoachestoappropriateformstorequestcampapproval,teamtravel,uniformsandequipmentorders.

AdministrativeAssistanttotheDirectorofAthleticsReportsto:Directorofathletics

Summary: To provide general and specialized administrative services to the director ofathleticsandtheathleticsdepartment.

Responsibilities:

1. Athleticfacilities:Managesandmaintainsthescheduleandcalendarforallathleticfacilities.Workscloselywiththecampuscoordinatortoapproveordenyrequestsforbothon-campusandoff-campususeofathleticfacilities.

2. Booksallteamtravelbyair.Arrangesallcomponentsofteamtravel(to/fromairport,cashadvance,airplanetickets,hotel,rentalcars,etc.)whenteamstravelbyair.

3. Processesdailypurchaseorders,donations,cashadvances/reports,andreimbursementsasrequested.Reconcilesthedirector’sdepartmentcreditcard.

4. Answersphonesanddirectscalls.Assistsparents,faculty,staff,studentsandvisitorswhocomeintotheoffice.

5. Composes,preparesandsignsroutinecorrespondence.6. Assiststhedirectorofathleticswithspecialprojectsasrequested.7. Assistsinorientationofnewcoaches/staffrelatedtoinstitutionalbusiness

operationsintheareasofcreditcardcodingandscanning,printerandfax,voicemailandmessagingsetupandotheroperationsasdesignatedbythedirectorofathletics.

8. Keepsthedirector’scalendarandsetsmeetingsasdirected.Istheliaisonforthedirectorofathleticsforbothon-andoff-campusinquiries.

9. Keepsaninventoryofallofficesuppliesfortheupstairsathleticsofficeandreordersasneeded.

10. Keepsaninventoryofallkeysassignedwithinthedepartment.Orders,collectsandreassignskeysasneeded.

11. Contractsandhiring:Assistsassociateathleticdirectorforinternaloperationsinthehiringandrehiringprocessofallathleticscoachesandstaff.Preparescontracts,gathersallnecessarysignaturesanddeliverstoHumansResources.

12. HallofFame:WorkswithateamfromBiolaAthletics,EnrollmentManagementandUniversityCommunicationsandMarketingtoensureasuccessfulevent.Dutiesincludeassistinginducteeswithtravelarrangements,hotelsandanyreimbursementsrequired.Helpsprovidemailinglistsandathleticdepartmentattendancelist.Assistsasneededinotherareas.

13. GolfTournament:Providestwoathleticsthemedgiftbasketsforraffleandvolunteerstoworkeitherhalfadayorafulldayatthetournament,depending

onworkload.14. Buildingemergencycoordinator:Attendstrainingsessionsandrespondsinan

emergencyasdirectedbyCampusSafety.MaintainssecurityofuniversityradioassignedbyCampusSafety.

15. Performsotherdutiesasassigned.

Qualifications:

General:Fiveyearsrelatedexperienceand/ortraining,orequivalentcombinationofeducationandexperience.Managementwithpreviouscollegeathleticadministrationand/orcoachingexperiencepreferred.

Education:Bachelor’sdegreerequired;master’sdegreeorhigherstronglyrecommended.

Skills:

1. Mustbeabletoworkunderpressure,exudingamaturedemeanorwhilemulti-taskinginadeadlineorientedenvironmentwithaccuracyandconsistency

2. Exercisegoodjudgmentanddiscretionaryskillsindeterminingwhentoactindependentlyandwhentoconsultmanagementpriortotakingaction

3. Mustbedetailorientedandhavetheabilitytoprioritize4. Musthavestrongorganizationalskills5. Mustbeabletokeepconfidentialityofrecords6. Abilitytotakeinitiativeonspecialprojectsandtofollowupwhennecessary7. KnowledgeofWord,ExcelandGmail

HeadCoachReportsto:Directorofathleticsorassociateathleticdirector

Summary:Buildandsustainadynamicteamprogramwherestudent-athleteshaveapositiveintercollegiateexperience,demonstratingexceptionalskills,whilefullycommittedtothemissionandgoalsoftheuniversityandadheringtoallcurrentaffiliationpolicies,aswellasapplicableconferenceandnationalassociationrulesandregulations.ResponsibleforestablishingacultureofcompliancewithconferenceandNCAAruleswithintheprogram.Maintainsaclearunderstandingoftheinstitution’semergencymedicalplansandiscertifiedinCPR/AED,bloodbornepathogensandfirstaid.Responsibilities:

1. DevelopstheteamtoreflectBiola’smissionandreadilydemonstratesstudent-athletedevelopmentgoals,BiolaAthleticsobjectivesandteamsuccess.

2. Developsaspiritualfocusconsistentwithuniversitygoalsthatpromoteindividualathletes’spiritualgrowth,teaminvolvementinserviceandcharacterdevelopment,

andinvolvementinBiolaAthleticsactivitiesthatsupportthespiritualgrowthofallstudent-athletes.

3. Buildsaprogramthatresultsinhighretentionandgraduationrates.4. EncouragestheBiolastudentbodytoenthusiasticallyembraceandsupportthe

teamanditsactivities.5. Recruiting:

a. WorkscloselywiththeOfficeofUndergraduateAdmissionsontherecruitmentofallprospectivestudent-athletes.

b. EnsuresallrecruitingactivitiesareenteredintotheARMScompliancesoftware.

c. Followsinstitutionalrecruitingproceduresregardingsubmissionofreceiptsandnationalassociationlegislationforon-campusandoff-campusrecruiting.

d. Targetsrecruitmenteffortstoresultineffectivesigningsofstudent-athleteswhoareinstitutionallycompatibleinChristianfaithandacademicexpectationsandarecommittedtograduationandenhancingtheBiolaidentity.

e. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athletenationalassociationeligibility.

6. Buildsacollegialenvironmentindecision-makingandadministrativeeffectivenessthroughouttheuniversitycampusandwithintheBiolaAthleticsstaff.

7. PerformsPacWestandNCAAdocumentationrequirementsandisresponsibleforstaffcompliancewithallNCAArulesandregulations.

8. Preparesanoperationalbudgetaccordingtosetguidelinesfortheirparticularsportandsubmitsittotheassociateathleticdirectorforinternaloperations.

9. Preparescompetitionscheduleontimeandsubmitsittotheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainerandassistantathleticdirectorforcompliance/SWA.

10. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement,headathletictrainer,andassistantathleticdirectorforcompliance/SWAofanyrosterandschedulechangesthroughtheOfficialChangeofRosterorAthleticEventChangeForm.

11. Organizesandconductspracticesessions.12. Workswiththeadministrativeassistanttothedirectorofathleticsforassistant

coachcontractsandanyflightandhoteltraveldetailswellinadvanceofevents.13. Recommendsathleticscholarshipamountstothedirectorofathleticsforany

scholarshipofferstoallstudent-athletesviatheAthleticScholarshipAgreementRenewalorNLIRequestForm.Theformwillthenneedtheapprovalofthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.

14. Recommendsstudent-athletesforawardcertificatesandotherspecialawardsaccordingtopoliciesestablishedforawards.

15. Providestheassociateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWAwithateamrosterandallpersonswhomaybein

officialpartywhentraveling.(Thismustbecompletedbythefirstpracticeandkeptup-to-date.)

16. Coordinateswiththeadministrativeassistant,underthesupervisionoftheassociateathleticdirectorforinternaloperations,thereservationandbookingfortransportationneeds.

17. Notifiestheadministrativeassistanttothedirectorofathletics,assistantathleticdirectorforcompliance/SWAandheadathletictrainerofanychangestopracticescheduleviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.

18. Informsallteammembersofspecificeligibilityregulationsandcounselsteammembersregardingtheirresponsibilitytomaintaineligibility.Thecoachshouldbealerttopotentialproblemsandmayrequestinformationfromfacultymembers.

19. Submitsrequestsforthefollowingitemsaccordingtocurrentprocedurepolicies:a. Purchaseofequipmentandsuppliesapprovedinthebudgetb. Transportationc. Mealsormealmoneyd. Entryfeese. Lodgingf. Recruitingexpenses

20. Keepslaundryattendantinformedofdesiredproceduresandtimeschedulesinwriting.

21. Workswithlaundryattendantregardinginventory,issuanceandmaintenanceofequipmentanduniforms.

22. Personallyacceptsresponsibilitywheneveraspecial(approvedbydirectorofathletics)practiceiscalledonweekends,atnight,duringvacationperiodoranyothertimewhenthelaundryattendantisnotondutytoseethatallbuildingsandequipmentusedarelockedand/orcheckedbyhimself/herselfsoasnottoconfuseorupsetthenormalproceduresusedbythepersonsusuallyincharge.Unsecuredbuildings/facilitiesmayresultinpersonalliabilityissuesregardingsafety,etc.

23. Keepsthesuppliesandequipmentforthatparticularsportsecureandinfullrepairandsupervisesandcoordinatestheprudentandsafeuseoftheseitemsduringtheseasonandstorageduringtheremainderoftheyear.

24. Preparesrequisitions(accordingtoprescribedproceduresinBusinessOperationssection)forequipmentorspecialprojectsapprovedinthebudgetfortheirsport.Responsibleforfollow-upuntilproperdeliveryand/orinstallationiscompleted.

25. Coordinateshiringofsupportpersonnel(assistantcoaches,managers,etc.)withtheassociateathleticdirectorforinternaloperationsasapprovedinthecurrentbudget.Clearanceshouldbeobtainedatthebeginningoftheseasonfromthedirectorofathleticsastothenumber,namesanddutiesofthepersonstobehired.

26. Acceptsfullresponsibilityforstudent-athletes'conductandappearanceduringhomeorawayeventsandwhileontrips.

27. Givescarefulattentiontotheplanningoftransportationforateaminordertoarriveatacontestwithmaximumsafetyandcomfortandminimalclassinterference.

28. Workswithassistantathleticdirectorforcommunicationsandgamemanagementinregardtoteampicturesandwebsiteinformation.

29. Activelyworkstowardinfluencingthestudent-athletes’conduct,publicimageandspiritofcooperativenessinaccordwiththeuniversityobjectives.Ifuniversityregulationshavebeenviolated,thecoachmustinformthedirectorofathleticsanddisciplinarymeasureswillbetakeninconsultationwiththedeanofstudents.

30. Attendsappropriatecoachesmeeting,participatesinconferencefunctionsandturnsinnational,regionalandconferenceinformationrequestsandballots.Thisinvolveskeepingthedirectorofathleticsinformedofcurrenttrendsand/orlegislationthatmayaffecttheirparticularsport.

31. Attendalldivisionalanddepartmentmeetings,aswellasmonthlymeetingswiththedirectorofathleticsordirectsupervisor.

32. ReviewsNCAAruleswithstudent-athleteswhennecessaryandreinforcetheimportanceofcompliance.

33. Facilitatestheprovisionofallinformationnecessarytodetermineprospectivestudent-athleteeligibility.

34. Providescompleteandaccurateexpensereports;performsreceiptscanningandcreditcardcodingontimeeachmonth.

35. Declaresplayingandpracticeseasonsandsubmitsthemtotheassistantathleticdirectorforcompliance/SWAforreviewandapprovalatappropriatedeadlines.

36. Ensuresteam'scompliancewithNCAArulesrelatedtoplayingandpracticeseasons,includingmonthlyathleticallyrelatedactivitylogs.

37. Monitorstheschedulingprocess,verifyingthattheschedulemeetsNCAAsportsponsorshiprequirementsandconferenceschedulingrequirementsandmissedclasstimepolicies.

38. Inconjunctionwiththeassistantathleticdirectorforcompliance/SWA,educatesstudent-athletesregardingNCAAregulationsgoverningemployment.

39. AnnuallypassestheNCAACoachesCertificationExam.40. Followstheestablishedprocessforrenewalandnon-renewalofathleticallyrelated

financialaid.41. Annuallydeclaresandreceivesapprovalfromthedirectorofathleticsandpresident

forathleticallyrelatedincome.42. Followsathleticsdepartmentequipmentandapparelpoliciesandprocedures.43. Notifiestheassistantathleticdirectorforcommunicationsandgamemanagement

(ordesignee)namesforthepasslistbytheestablisheddeadline.44. Ensurescamp/clinicproceduresarefollowed.45. Allfull-timeandheadcoachesmustbefirstaid,bloodbornepathogens,CPRand

AEDcertified.46. Everyheadcoachisresponsibleforsubmittingcommunityengagementplan

annuallyandworkingwithstudent-athletesoncommunityengagementactivities.47. AnnuallysubmitsTeamRulestothedirectorofathleticsforapproval.48. Performsadditionaldutiesasassigned.

GeneralOfficeInformation

DepartmentMeetingsAllfull-timestaffmembersarerequiredtoattendallBiolaAthleticsmeetingsunlessanabsenceispre-approvedbythedirectorofathletics.Therequesttomissameetingmustbesubmittedviaemailaminimumof48hoursinadvance.Forgeneralstaffmeetings,thestaffmemberwillbeinformedofhowtomakeupthemeetingatthediscretionofthedirectorofathletics.RefertotheRulesEducation:AthleticsStaffsectionofthemanualregardinghowtomakeupaRulesEducationseminar.

KeyDistributionAlllocks,keysandelectronicaccesscardsarethesolepropertyofBiolaUniversity.BiolaUniversityreservestherighttochangelocks,keysandaccesscodesasneeded.NoonemayplacealockonaBiolaUniversityfacility,interiororexterior,whichisnotpartoftheBiolaUniversitymasterkeysystem,withoutthepermissionofthedirectoroffacilitiesmanagement.Allkeys,accesscodesandaccesscardsmustbereturnedtoBiolaUniversityuponterminationofemployment.

Forkeyrequestsseetheathleticsadministrativeassistant.FormoreinformationaboutkeysseetheEmployeeHandbook.

ParkingAllstaffandfacultyvehiclesmustberegisteredthroughCampusSafetyandmustproperlydisplayavalidBiolaparkingstickerontheexterioroftherearwindowinthelowerleftcorner.

TheBiolastaff/facultyparkingstickerauthorizesavehicletoparkinallareasoncampusmarkedbyagreencurb,areasdesignatedasstaff/facultyparkingandareasdesignatedasstudentparking.Anyvehiclewithoutaparkingstickerorimproperlyparkedmayreceiveaparkingcitation.Aparkingpermitdoesnotguaranteeorreserveaplacetopark.Temporarystaffwillbeissuedatemporarypermitforthelengthoftheiremployment.

Forcontractassistantcoachestoobtainaparkingpermitfortheacademicyear,theywillneedtobringtotheCampusSafetyofficeacopyoftheircontract,theirIDnumber,make/model/year/coloroftheirvehicle,andlicenseplatenumber,andtheywillbeissuedaparkingpermitforthedurationoftheircontract.

Maintenance/ElectronicNeedsForhelpwithofficemaintenancecontacttheadministrativeassistanttothedirectorofathleticsforguidanceatextension4522.

ForcomputerortechnicalissuescalltheInformationTechnologyHelpDeskatextension4740oremailthematit.helpdesk@biola.edu.

UseofOfficeMachinesandEquipment

PersonalUseofPhonesUniversitytelephonesareforbusinessuse;however,theuniversityrecognizesthattheremaybecertaintimeswhenpersonalemployeecallsarenecessary.Incertaininstances,employeesshouldtrytoschedulepersonalcallsduringnon-worktimeperiodssuchasregularlyscheduledbreaksandlunch.Whenpersonalcallsduringworkhoursarenecessary,thecallsshouldbebrief,infrequent,andshouldnotinterferewiththeworkofthedepartment.Supervisorsofdepartmentsmayestablishspecificguidelinesforcallfrequency,lengthandwork-hourtiming.

Personalcallscostingmorethan$1perindividualcallmustbereimbursedtotheuniversity.Callscostinglessthan$1eachneednotbereimbursed.ThecostofallphonecallsfromeachdepartmenttelephoneappearsonthemonthlyCallCostDetailReportprovidedtodepartmentsbythetelecommunicationsdepartment.Paymentforpersonalcallsismadethroughtheemployee'sdepartment.Itisrecommendedthatpeoplewhohavefrequentoccasionsforpersonalcallsover$1purchaseandmakeuseofprepaidcallingcardsforthatpurpose.

Whenout-of-towntravelonBiolabusinessrequiresanovernightstay,anemployeemaymakeonecallhomepernightofstaywithouttheneedtoreimburseBiola.Generally,suchcallsshouldnotexceed15minutesinlengthunlessthereisanemergencysituation.ThedepartmentsupervisormayrequirereimbursementtoBiolaforanycallsdeemedtoexceedtheprovisionsofthispolicy.

PersonalUseofCopiersandPrintersPersonaluseoftheseresources,includingphotocopyingorprintingofpersonalmaterials(includingacademiccoursework)isallowedbyselecting“personal”afterusingyouremployeeIDforprintingaccess.

PersonalUseofBiolaInformationNetworkForspecificguidelinesregardingtheuseofBiolacomputersforemail,internet,filetransferorotherapplications,pleaserefertoSection6.6,NetworkUsage,oftheEmployeeHandbook.

MailMailispickedupanddeliveredtotheathleticsdepartmentonceeverybusinessday.Outgoingmailboxesarelocatedinthedepartmentformeteredmail,housemailandstampedoutgoingmail.

AdditionalmailInformation

● Mailarrivaloncampus:8:00a.m.and10:00a.m.

● UnitedParcelServiceoutgoing:2:00p.m.

● Internalmaildelivery/pickup:between10:00a.m.and12:00p.m.

● OutboundmaildeliverytoPostOffice:3:00p.m.

● Latemail:afterthenormalmailpickupinyourarea,bringmaildirectlytoMailandParcelServices.Ifitiscloseto2:30p.m.,callfirstandtheywillmakeeveryefforttodelaythemaildeliverytothePostOfficeuntilyouarrive.

● Specials(i.e.,certified,registered,express,FederalExpress,2ndday/nextdayair)aredeliveredininternalmaildelivery.Specialsarrivingafterthemailrunaredeliveredintheafternoon.SomeoftheseitemsmaybesenttoCentralStoresanddeliveredthenextday.

EmployeeIDCardTheBiolaIDcardisavitalpartofthecampussecurityandidentificationsystem.Theuniversityissuesallstudents,facultyandstaffanidentificationnumber.AuxiliaryServicesusesthisnumbertocreateanelectronicallycodedIDcard.Departmentswantingtouseadepartmentalcardmayusethedepartment'saccountnumberfortheIDnumber.

Thecardisnontransferableandmaynotbeusedbyanyoneotherthantheemployeeorstudenttowhomitbelongs.EmployeesareaskedtosurrendertheirIDcardswhentheyleaveBiola.ThereisnochargeforanIDcard;however,a$20feeappliestoallrequestsforreplacementcards—lostorstolen—orifyouwantadifferentpictureonthecard.Damagedordefectivecardsarereplacedatnocost.Ifanemployeeloseshis/hercard,he/sheshouldnotifyAuxiliaryServicesimmediatelysotheycandeactivatethecardtopreventanyonefromusingitinabuildingreaderoratadiningfacility.

Anemployee’sBiolaIDcardwillallowhim/hertotakeadvantageofthefollowingcampusservices:

● Cashpersonalchecks(uptoa$200limit)andconductdepartmentbusinessatthecashierwindow.

● Purchasingmealsatthediscountedstaff/facultyrateintheEagle'sNest,BiolaCafé,theTalon,theCoffeeCart,orCommonGrounds.

● Accessingsecuredbuildingsafterhours.Ifemployeesneedthisfeature,theirmanagersmustaskCampusSafetytoactivateitontheircards.

● CheckingoutbooksandutilizingotherservicesoftheBiolaUniversityLibrary.

● Admittingtheemployeeandtheirimmediatefamily(freeofcharge)intoChaseGymnasiumforregularseasonhomevolleyballandbasketballgames.IntheeventofconferenceplayoffgamesatBiola,facultyandstaffwillhavetopurchaseticketsiftheywishtoattend.

● Receivingfaculty/staffdiscountattheBiolaStore(usually10%).Showthecardtothecashierpriortohis/herenteringtheitem(s)intothecashregister.

● Receivingdiscountsfrombusinessesinthearea.Nocomprehensivelistofbusinessesofferingdiscountsexists,asitwouldchangecontinually.

● UsingBiola'sswimmingpool.CheckwiththeAquaticsOfficeatextension5460forcurrenthoursofoperation,astheyfluctuatethroughouttheyear.

● UsingBiola'sFitnessCenter.Thisserviceisfreetofacultyandstaffmembers.Spousesoffaculty/staffmembersmayalsousetheFitnessCenterfacilityforafee.ContacttheFitnessCenterofficeatextension5944forratesandhoursofoperation.

UseofaPersonalTelephoneOccasionalbusinessuseofapersonaltelephonemaybereimbursedprovidedthebusinesspurposeandindividual’sname,timeofcallandout-of-pocketexpenseisfullydocumentedforeachcall.Coachesandathleticsstaffmemberscanapplyforastipendforregularorongoinguseofapersonalcellphoneforbusinesspurposes.Pleaseseetheathleticsdepartmentadministrativeassistantformoreinformation.

AthleticsAdvisoryCouncilPurpose:TheAthleticsAdvisoryCouncilservesasaliaisonbetweentheathleticsdepartment,faculty,staffandadministrationandexiststohelptheuniversitydevelopandmaintainthebestpossibleintercollegiateathleticprogramconsistentwiththeacademicintegrityoftheinstitutionandtheacademic,socialandspiritualdevelopmentofstudent-athletes.

Duties:

● Adviseonuniversitypolicyforstudent-athletewell-being: o Reviewacademicprogressandgraduationrates. o ReviewMedicalHardshipWaiverrequestsandinjurysurveillancereports. o ReviewEquityinAthleticsDisclosureActsubmissions.

● Provideadvicetothedirectorofathleticsandpresidentonmattersrelatedtotheathleticsbudget,sportsconfiguration,genderequity/TitleIXandfacilities.

● ReviewandgivefeedbackonathleticsdocumentsincludingtheOperationsandComplianceManual,StrategicPlan,Student-AthleteHandbookandannualfinancialaudit.

● Individualsonthiscouncilmaybeaskedbeaskedtoparticipateonscreeningandinterviewcommitteesforathleticadministratorsandheadcoaches.

● Participateinaperiodicself-studyoftheBiolaAthleticsprogram. ● Reviewandproviderecommendationsonissuespresentedtothecouncilbythe

presidentorvicepresident. ● MeetannuallywiththeSubcommitteeforEquityandInclusioninAthleticsandthe

Student-AthleteAdvisoryCommittee. ● Meetannuallywiththepresident.

Chair:Dr.DaveTalley,facultyathleticsrepresentative

Members:

o DavidTalley,facultyathleticsrepresentative,professorofOldTestament(Chair) o GregVaughan,vicepresidentofenrollmentmanagement o CarrieStockton,deanofstudentsuccess o DavidShynn,seniordirectorofnewbusinessventuresanduniversityplanning o JaySullenger,headcoachofbaseball o JeffMcHugh,associateprofessorofbusiness o HonusKindreich,student-athleterepresentative,baseball o HopeNorthHallsenator o AlphaHallsenator o BrianMiller,seniordirectorofuniversitycommunicationsandmarketing o ToddPickett,deanofspiritualdevelopment

Ex-Officio:Directorofathleticsandassociatedirectorofathleticsforinternaloperations

PresidentialPointsofControl:AthleticsThepresidentisactivelyinvolved,throughouttheyear,inoversightoftheAthleticDepartmentforproperinstitutionalcontrol.ThepresidentannuallyattendsAthleticsDepartmentRulesEducationtosharehisvisionforathletics,andemphasizetheimportanceofcomplianceandself-reporting.Hehastwicemonthlyone-on-onemeetingswiththevicepresidentforenrollmentmanagement,thevicepresidentwithoversightofathletics.Healsomeetsminimumoncepersemesterwiththefacultyathleticsrepresentativeandthedirectorofathletics,andannuallywiththeAthleticsAdvisoryCouncilandStudent-AthleteAdvisoryCommittee.ThevicepresidentforenrollmentmanagementmeetswiththeComplianceCommitteeonhisbehalf,andthefacultyathleticsrepresentativeattendsallComplianceCommitteemeetings.Thepresidentrequiresmonthlycompliancereportsandbriefingsfromthedirectorofathleticsandend-of-semesterreportsfromtheAthleticsAdvisoryCouncil.

ThepresidenthasalsoestablishedthefollowingpoliciesandproceduresforhiringofnewathleticsstafftoensuregoodfitandproperoversightfortheBiolaAthleticsprogram:

Directorofathletics--Thevicepresidentforenrollmentmanagementisresponsibleforthehiringofthedirectorofathletics.ThedirectorfortheHumanResourcesdepartmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.Thepresidentwillmeetwiththetopcandidateforthepositionpriortohiring.

Headcoaches--Thevicepresidentforenrollmentmanagementmustgiveapproval,andadelegatedmemberoftheAthleticsAdvisoryCouncilperappointmentbythepresident,isinvolvedintheinterviewprocess.Thisisthefacultyathleticsrepresentativeand/orthevicepresidentforstudentdevelopmentordesignee.ThedirectorfortheHumanResources

departmentalsosharesoversightandfinalapprovalforallhiringdecisionsmade,perinstitutionalpolicy.

Annualoperatingbudgetfortheathleticsprogram--Thevicepresidentforenrollmentmanagementmustapprovethebudgetandfinalauthoritywiththevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.

Policiesandstandardsforathletics--ThepresidentreviewrecommendationsfromtheComplianceCommitteeandtheAthleticsAdvisoryCouncilwithregardtopoliciesandupdatesmadeonanannualbasis.TheAthleticsAdvisoryCouncilalsoservesashisadhoccommitteeforcompletionoftheInstitutionalSelf-StudyGuide.

HumanResources

BiolaStandardofConductGuidelinesTheBiolaStandardofConductforemployeesisdesignedtopromotebehaviorthattheBiblerequiresofallbelievers,toforbidbehaviorthattheBiblecondemnsandtofostergodlybehaviorinareasthatarenotdirectlyaddressedbyScripture.Thepursuitofholinessisintegraltoone’spersonalwalkwithGod.WithintheframeworkofthisholinessresidestheareaoflibertyinChrist.SomeconsistencyintheexerciseofChristianlibertyisnecessarywithinaChristianorganizationthatservesasamodelforstudentsandasalightforanunsavedworld.ThefollowingguidelinesareintendedtoprovideanunderstandingofBiola’sexpectationsconcerningpersonalliberty.

AsmembersofaChristianeducationalcommunity,employeesmustavoidconductthatisspirituallyormorallyharmfulorthatwouldreasonablycauseaChristianbrotherorsistertobeoffendedortostumbleinhis/herpersonalChristianwalk.Sensitivitytotheimpactofourbehavioronothersisparticularlyimportantinaresidentialuniversitysettingwithadiversepopulationofstudents,facultyandstaff.Inaddition,asrepresentativesofthebodyofChrist,weshouldexhibitbehaviorthatattractspeopletoChrist.

Withthisinmind,theStandardofConductimperative—whichprohibitsdrinking,gamblingandsmokingontheBiolacampus,atBiola-affiliatedfunctions,orwhenrepresentingBiola—extendstothefollowing:

● Off-campusuniversityofficebuildingandresidencehousingsites

● WhenformallyorinformallyrepresentingBiolaatmeetings,dinners,seminars,conferences,athletic/academiccompetitions,orotherfunctionswheretheparticipationoftheemployeestemsfromhis/heremploymentatBiola

● Departmentparties,dinners,picnicsorothersocialgatheringswhereparticipantsareprimarilydrawntogetherbynatureoftheirrelationshiptoBiola

● Duringbreaksintheworkday,includingmealbreaks

● DuringBiolaschoolterms,duringwhichanemployeeisenrolledasanundergraduatestudent

TheChristianwalkrequiresdiscernmentandself-discipline.Thisappliesonadailybasistonumerouspersonalchoicesbeyondthosementionedabove.Anexamplewouldbeintheareaofentertainment:biblically-moraldiscernmentmustbeexercisedintheselectionofmovies,televisionprograms,liveentertainment,printedmaterial,Internetsitesandallotherformsofelectronicmedia.AsmodelsoftheChristianlife,wemustdemonstrateChrist-likebehaviorinallareasofourlives.

Ifanemployee’sbehaviorisdeemedtobecontrarytotheStandardofConductortotheguidelinesabove,Biolareservestherighttodisciplineordismisstheemployee.

Non-DiscriminationandSexualMisconductPoliciesCompliancewithNon-DiscriminationLawsandRegulations

Theuniversitydeplorestheunfairtreatmentofindividualsbasedonrace,color,nationalorigin,sex,socioeconomicstatus,age,disabilityorculturaldifferencesregardlesswhethersuchtreatmentisintentionalorsimplyresultingfromcarelessorinsensitivebehavior.Rather,employeesandmembersofthestudentbodyshouldembracetheexpectationofScripturetoloveGodwithalltheirbeingandtheirneighborsasthemselves.BiolaUniversityoperatesincompliancewithallapplicablefederalandstatenon-discriminationlawsandregulationsinconductingitsprogramsandactivitiesandinitsemploymentdecisions.Suchlawsandregulationsinclude:

1. TitleVIoftheCivilRightsActof1964,whichprohibitsdiscriminationbasedonrace,colorandnationaloriginintheprogramsandactivitiesoftheuniversity.Thispolicyofnon-discriminationalsocomplieswithInternalRevenueServiceRevenueRuling71-447requiredformaintainingtheuniversity’stax-exemptstatus.

2. TitleVIIoftheCivilRightsActof1964,whichprohibitsemploymentdiscriminationbasedonsex,race,religion,colorornationalorigin.

3. Section504oftheRehabilitationActof1973,whichprohibitsdiscriminationon

thebasisofdisabilityintherecruitmentandadmissionofstudents,therecruitmentandemploymentoffacultyandstaffandtheoperationofitsprogramsandactivities.

4. TheAmericanswithDisabilitiesActof1990(PublicLaw101-336),thepurpose

ofwhichistoaffordthedisabledequalopportunityandfullparticipationinlifeactivitiesandtoprohibitdiscriminationbasedondisabilityinemployment,publicservice,publicaccommodations,telecommunicationsandtransportation.

5. TheAgeDiscriminationActof1975,whichprohibitsdiscriminationonthebasisofageinprogramsandactivitiesoftheuniversity.

6. TheAgeDiscriminationinEmploymentActof1967,whichprohibits

discriminationagainstpersonsaged40andoverregardingemploymentdecisions.

7. TitleIXoftheEducationAmendmentsof1972,whichprohibitsallformsof

discriminationonthebasisofsex(includingsexualharassmentandsexualassault)inprogramsandactivitiesoftheuniversity,exceptwheretheuniversityhasbeengrantedexemptionsbasedonitsreligioustenets.

8. TheJeanneCleryDisclosureofCampusSecurityPolicyandCampusCrime

StatisticsAct(20USC§1092(f))(“CleryAct”)whichrequirescollegesanduniversitiestodiscloseinformationaboutcrimeonandaroundtheircampuses.ThisincludesrecentamendmentstotheCleryActundertheCampusSaVEActandViolenceAgainstWomenAct,whichdealswithincidentsofsexualassault,domesticanddatingviolenceandstalking.

Asareligiousinstitution,theuniversityisexemptedfromcertainprovisionsoftheabovelawsandregulationsrelatingtodiscriminationonthebasisofreligion.BiolaUniversitydoesnotdiscriminateonthebasisofrace,color,nationalorigin,ethnicgroupidentification,sex,ageorphysicalormentaldisability.However,asaprivatereligiousinstitution,theuniversityreservestherighttoexercisepreferenceonthebasisofreligioninallofitsemploymentpractices.Allemployeesmustdemonstrateaspiritualattitudeandalifestyleconsistentwiththebeliefs,methodsandgoalsoftheuniversity.ItisBiola'spolicytorecruit,hireandpromotewithinalljobclassificationsonthebasisofmerit,qualification,competenceandspiritualcommitment.Thisappliestoallcategoriesofemployment.Forfurtherinformation,pleaserefertotheBiolaEmployeeHandbook,Section2.33.

SexualMisconductPolicyItisthepolicyofBiolaUniversitytomaintaintheuniversityenvironmentasaChristiancommunitythatprovidesaplaceforspiritualgrowth,workandstudyfreeofallformsofsexualintimidationandexploitation.Allstudents,staffandfacultyshouldbeawarethattheuniversityispreparedtotakeactiontopreventsuchintimidationandexploitationandthatindividualswhoengageinsuchbehavioraresubjecttodiscipline.

“Sexualmisconduct”canincludesexualharassment,sexualviolence,domesticanddatingviolenceandstalking.Sexualharassmentcanvarywithparticularcircumstancesbut,generally,itisdefinedasunwelcomeoroffensivesexualadvances,requestsforsexualfavors,unwantedoruninvitedverbalsuggestionsorcommentsofasexualnature,orobjectionablephysicalcontact.Thisincludessuggestionsthatacademicoremploymentreprisalsorrewardwillfollowtherefusalorgrantingofsexualfavors,orconductthatunreasonablyinterfereswithanindividual’sworkoracademicperformanceorcreatesan

intimidating,hostile,oroffensiveworkenvironment.Sexualviolenceasusedinthispolicyreferstophysicalsexualactsperpetratedwithouttheaffirmativeconsentofthepartiesorwhereapersonisincapableofgivingconsentandincludesrape,sexualassault,sexualbattery,sexualabuseandsexualcoercion.Incidentsofdomesticviolence,datingviolenceandstalkingarealsoprocessedunderthispolicy.Foradditionalinformationanddefinitionsonsexualassault,domesticviolence,datingviolenceandstalking,pleaserefertoSectionVIIofthispolicy.

NoneoftheseactionsreflectaChristianattitudeorcommitmentandtheyadverselyaffecttheworkingorlearningenvironment.Allformsofsexualmisconductconstituteviolationsoftheuniversity’sspiritualexpectationsandstandardsofconductfortheuniversitycommunity;suchmisconductwillnotbetolerated.Anyindividualsengaginginsuchconductmayalsobepersonallyliableinlegalactionbroughtagainstthemand/orprosecutedforcriminalviolations.

Underthedirectionoftheappropriateadministrator,theuniversitywillthoroughlyinvestigateallreportsofsexualmisconductandwilltakewhatevercorrectiveactionisdeemednecessary,includingdiscipliningordischarginganyindividualwhoisfoundtohaveviolatedthisprohibitionagainstsexualmisconduct.Thereportingstudentoremployeewillbeinformedoftheactiontaken.Theseuniversityofficialswillalsotakeactiontoprotectthereportingstudentoremployeetopreventfurthermisconductorretaliation,andasappropriate,toredressanyharmdone.

Astudentoremployeewhofeelsthatheorshehasbeensexuallyharassed,assaultedorthevictimofdomesticviolence,datingviolenceorstalkinginvolvingsexualassaultorsexualharassmentmaymeetwithapersonofficiallydesignatedtoreceivereportsofdiscriminationandtoworkforresolutioninsuchsituations.

UnderTitleIX,certainindividualsemployedbytheuniversityareconsidered“responsibleemployees.”TheseresponsibleemployeesareobligatedtoreportincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.AccordingtoguidancefromtheU.S.DepartmentofEducation,aresponsibleemployeeincludesanyemployeewhohasauthoritytotakeactiontoredresssexualviolence;hasbeengiventhedutyofreportingincidentsofsexualviolenceorothermisconductbystudentstotheTitleIXcoordinator;orwhoastudentcouldreasonablybelievehasthisauthorityorduty.AtBiola,responsibleemployeesaredefinedasallregularandadjunctfacultymembers,academicdepartmentadministrationpersonnel,athleticspersonnel,allhumanresourcesemployees,studentdevelopmentofficersandtheiradministrativeassistants,residentdirectors,residentassistants,allstaffpersonneldirectorlevelandabove,andanyemployeewhoissupervisingstudentemployees.AllotheremployeesandallstudentsarealsostronglyencouragedtoshareanyincidentsofallegedsexualviolencethattheybecomeawareoftoaTitleIXcoordinator.

Forinformationregardingtheproceduresforprocessingcomplaintsofunlawfuldiscrimination,includingsexualharassmentandsexualassault,pleasecontactHuman

ResourcesorconsulttheEmployeeHandbook,Section3.2.

HiringandContractsAllpeoplewhodoworkforBiolaUniversitymustbehiredwiththeadvanceapprovalofHumanResources,regardlessoftheintendeddurationoftheassignment.Exceptedfromthisrequirementareguestspeakers,guestmusiciansandsportsrefereeswhoareU.S.citizensorresidentaliens,aswellasindependentcontractorsapprovedinaccordancewiththeuniversity’sformalcontractingprocedures.EmploymentofstaffemployeesisatthewillofeithertheemployeeorBiolaUniversity.Thismeansanemployeemayquitatanytimewithorwithoutnotice,andBiolamayterminateanemployee'semploymentatanytimewithorwithoutnotice.Thereisnopromisethatemploymentwillcontinueforasetperiodoftime,noristhereanypromisethatemploymentwillbeterminatedonlyunderparticularcircumstances.Noimpliedcontractconcerninganyemploymentrelateddecisionortermorconditionofemploymentcanbeestablishedbyanyotherstatement,conduct,policyorpractice.ExamplesofthetypesoftermsandconditionsofemploymentwhicharewithinthesolediscretionofBiolainclude,butarenotlimitedto,thefollowing:promotion,demotion,transfers,hiringdecisions,compensation,benefits,qualifications,discipline,layofforrecall,rules,hoursandschedules,workassignments,jobdutiesandresponsibilities,productionstandards,subcontracting,reduction,cessationorexpansionofoperations,mergerorconsolidationofoperations,determinationsregardinguseofequipment,methods,orfacilities,oranyothertermsandconditionsthatBiolamaydeterminetobenecessaryforthesafe,efficientandeconomicoperationoftheuniversity.NoemployeeorrepresentativeofBiola,otherthanthepresidentofBiola,hasanyauthoritytoenterintoanyemploymentagreementforanyspecifiedperiodoftimeortomakeanyagreementcontrarytotheforegoing.(BiolaUniversityHandbookSection2.1)Allheadcoaches,assistantcoaches,volunteercoaches,andotherathleticspersonnelassociatedwithpractices,competitions,skillinstructionandstrengthandconditioningmustmaintaincurrentcertificationinfirstaid,CPRandAED,andbloodbornepathogens.Therewillbeannualtrainingsprovidedforthesecertifications.Shouldastaffmemberorvolunteernotbeabletoattendingatraining,theywillberequiredtoprovideproofofcurrentcertificationpriortobeginningworkwithstudent-athletes.

NewHireEmploymentProcedureTheassociateathleticdirectorforinternaloperationscoordinatesthehiringprocesswithHumanResources.Pleasecontacttheassociateathleticdirectorforinternaloperationspriortoinitiatingthehiringprocessforanyopenpositions.Thefollowinginstructionsareastep-by-stepoutlineoftheprocesswrittenbyHumanResourcesforhiringnon-tempemployees.

1. Ifthepositionisnew,writeajobdescription.Ifthepositionalreadyhasajobdescription,reviewitscontentandupdatetheinformationasnecessary.

2. HumanResourceswillposttheopenposition,unlessachangerequestissubmittedindicatingthejobwillbeofferedtooneofthedepartment'spresentemployees(usuallyapromotionorlateralmove).Inthatcase,postingwouldbedependentontheoutcomeoftheinternaloffer.

3. ThedepartmentmayinterviewoutsideapplicantsonlyafterthepositionhasbeenpostedandtheyhavecompletedaBiolaemploymentapplication.Copiesofapplicationsshouldbetreatedasconfidentialdocumentsandshouldbeshreddedwhennolongerneeded.

4. ApplicantswhoarepresentlyemployedatBiolamustcompleteaTransferRequestFormandsubmitittoHumanResourcespriortoanyinterview.

5. Note:AnemployeemayinformallymeetwithHumanResourcesorthehiringdepartmenttoaskquestionsaboutjobresponsibilitiesandqualifications,withouthavingtocompleteaTransferRequestForm,providedthattheemployeealoneasksthequestions(tohelptheemployeetodecidewhethertoformallyapplyfortheposition).

6. CoachingapplicantswillbeaskedaboutanypreviousNCAAviolations.Thedirectorofathletics,FAR,orassociateathleticdirectorforcompliance/SWAmaycontacttheNCAAenforcementstaffortheconferenceofficetoenquireaboutpreviousviolations.

7. AllfinalheadcoachcandidatesandmustbeapprovedbytheFARandthestudentdevelopmentdelegate(s)fromtheAAC.Thesepartiesarethepresidentialdelegatestoprovideoversightforthehiringofaheadcoach.

8. HumanResourceswillofferthepositiontotheapplicantafteraHiringAuthorizationFormhasbeencompletedandsubmittedtotheHumanResourcesoffice.

9. Allnewemployeesarerequiredtoparticipateinatwo-parttraining/orientationprogram.

TypesofEmployees● ExemptEmployeeCategory(Referredtoas01)referstoemployeeswhosepayis

quotedtothemasamonthlyfigure.UndertheFairLaborStandardsAct,theseemployeesareexemptfromprovisionsofthefederallawregardingovertimepay.

● Non-ExemptEmployeeCategory(Referredtoas02)referstoemployeeswhoarepaidanhourlywage.UndertheFairLaborStandardsAct,theseemployeesareeligibleforovertimepayandsubjecttootherprovisionsofthisfederallaw.

● StudentEmployeeCategory(Referredtoas03)containsstudents(bothundergraduateandgraduatelevel)whoworkpart-time,on-campusjobs.

Payroll● 01ExemptEmployeesarepaidonthe15thofthemonth(ortheclosestweekdayto

the15th,ifitfallsonaweekend),andonthelastworkingweekdayofthemonth. ● 02Non-ExemptEmployeesarepaideverysecondFriday,unlessaholidaymakesan

adjustmentnecessary.ContactHRforapayrollschedule. ● 03StudentEmployeesarepaideverysecondFriday,unlessaholidaymakesan

adjustmentnecessary.ContactHRforapayrollschedule.

PerformanceEvaluationsOneofasupervisor'sresponsibilitiesistohelphis/heremployeestogrowbothprofessionallyandpersonally.Anemployee’sgrowthandsuccessinhis/herjobisimportant,andemployeesshouldfeelfreetomeetwiththeirsupervisorswhentheyhavequestionsrelatingtotheirwork.Periodically,asupervisormayinitiateinformalmeetingswithanemployeetoexplainproceduresorcommentontheirwork.

Formalperformancereviewsarecompletedforallstaffemployeesonanannualbasis,generallybetweenJulyandJune,coveringtheperiodofJune1throughJuly31.

Foranewemployee,therewillbeaformalreviewofhis/herperformanceatapointuptosixmonthsfromhis/herhiredate—usuallyatthreemonthsforanon-exempt(hourly)employeeandatsixmonthsforanexempt(salaried)employee.

Ifanewemployee’sinitialreviewhasbeenconductedwithinthepastsixmonths,priortotheannualcycle(JulytoJune),thereisnoneedtoautomaticallyconductanotherreviewduringtheannualreviewperiod.However,ifeitherthesupervisorortheemployeeinquestionrequestsit,anotherreviewshouldbedoneduringtheannualcycle,regardlessofwhetheraninitialreviewoccurredrecently.

Themainpurposeofperformancereviewsistohelpanemployeeimprovehis/herjobperformanceandtoidentifygrowthopportunities.However,performancereviewsalsoprovideinputusedindetermininganemployee’spayincrease(EmployeeHandbook,Section4.2,revisedMarch1,2007).

Eachfull-timeBiolaAthleticsstaffmemberwillbereviewedonanannualbasistoevaluateperformanceinthefollowingareas:

● Commitmenttoapplicableconferenceandnationalassociationrulescompliance ● Commitmenttoethicalconduct ● Commitmenttostudent-athleteacademicperformance ● Commitmenttostudent-athletewell-being ● Teamopportunityforcharacterdevelopmentandcommunityengagement ● Competitivesuccess

Reviewofpart-timeheadcoachesandadministrativestaffwillbelefttothediscretionofthedirectsupervisor.Othersaresubjecttoreviewinaccordancewithuniversityprocedure.

Thedirectorofathletics,associateathleticdirectorforinternaloperations,andtheassistantathleticdirectorforsportsmedicinewillconductannualperformanceevaluations.Aself-assessmentandgoalsettingwillbeamandatoryportioncompletedbyeachfull-timestaffmemberincompliancewithHumanResourcespolicy.

Coaches’ConductIndividualsemployedbyorassociatedwithBiolaUniversitytoadminister,conductorcoachintercollegiateathleticsshallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,representthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesomecompetitivesports.

ItshallbetheresponsibilityofBiolaUniversity’sheadcoachtopromoteanatmosphereforcompliancewithintheprogramsupervisedbythecoachandtomonitortheactivitiesregardingcomplianceofallassistantcoachesandotheradministratorsinvolvedwiththeprogramwhoreportdirectlyorindirectlytothecoach.Thesestandardsshallbeincludedintheannualperformanceevaluation.

DisciplinaryProceduresAnyviolationofuniversitypoliciesorrules,includingtheStandardofConduct,applicableconferenceornationalassociationrulesandregulations,orotherimproperbehaviormaywarrantcorrectivedisciplineortermination.AlthoughemploymentmaybeterminatedatwillbytheemployeeorBiolaUniversitywithoutfollowinganysystemofcorrectivediscipline,BiolaUniversitymay,initssolediscretion,utilizecorrectivedisciplineifdeemedappropriateunderthecircumstances.Suchcorrectivedisciplinemayinvolve,forexample,verbalwarnings,writtenwarningsand/orsuspensionpriortoterminationofemployment.However,exceptionsordeviationsfromthisproceduremayoccurwhenever,inBiola’sopinion,circumstanceswarrantit.PleaseseetheEmployeeHandbookSections3.2and3.4formoredetailedinformationondisciplinaryprocedures.

HolidaysandVacationGuidelinesBelowisasummaryofBiola’sholidayandvacationpolicies.PleaseseetheEmployeeHandbookSection5.1formoredetailedinformation.

HolidaysRegularemployeeswhoworkaminimumof20ormorehoursperweek,foratleast10monthsperyear,areeligibleforholidaypay.Insteadofworking,youwillbepaidyourregularrateofpayonallobservedholidays.Holidaypayisproratedforemployeesworkinglessthan40hoursperweek,basedonthenumberofhourstheyarescheduledtoworkperweek.

Observedholidays:NewYear'sDay,MartinLutherKingJr.Day,GoodFriday,MemorialDay,IndependenceDay,LaborDay,ThanksgivingDay,DayAfterThanksgiving,ChristmasDay,DayBeforeandDayAfterChristmas,andThirdDayatChristmas.

VacationEligibilityRegularemployeeswhoworkaminimumof20hoursperweek,foratleast10monthsoftheyear,areeligibleforvacationleave.

AnnualVacationLevelsTheamountofvacationthatanon-exempt(02)employeereceivesinayearisproratedaccordingtotheemployee’sregularlyscheduledweeklyworkhoursandmonthsperyear.Forexample,anon-exempt(hourly)employeeregularlyworking40hoursperweek,12monthsoftheyearwillreceive80hoursofvacationleaveperyearandanemployeeworking20hoursperweek,12monthsoftheyearwillreceive40hoursofvacationleaveperyear.Attheanniversaryoffiveyearsofservice,thesame40-houremployeewillbegintoaccrue120hoursofvacationleaveperyearandthe20-houremployeewillbegintoaccrue60hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillaccrue160hoursofvacationleaveperyearandthe20-houremployeewillaccrue80hoursofvacationleaveperyear.

Anexempt(01)employeeworking40hoursperweekand12monthsoftheyearwillreceive120hoursofvacationleaveperyear.Attheanniversaryof15yearsofservice,the40-houremployeewillreceive160hoursofvacationleaveperyear.Executive-levelemployeesreceive160hoursofvacationleaveperyear.Exemptemployeesworkinglessthan40hoursperweekwillhavetheirvacationaccrualproratedinasimilarfashiontonon-exempt(02)employees.

AccrualFormulaVacationleaveisaccruedperpayperiod.Theperpayperiodaccrualrateforanon-exempt(02)employeeiscalculatedasfollows:totalhoursofvacationperyear(80xfull-timeequivalency),dividedby365daysperyear,multipliedby14daysperpayperiod.Forexample,afull-time(40hours/week),non-exempt(02)employeewhoaccruesvacationleaveof80hoursperyearaccrues3.06849hoursperpayperiod.Thecalculationformulaisthesame,butthevacationleavehours/yearareproratedfor02employeeswhoworklessthan40hoursperweekand/orlessthan12monthsperyear.

Thepayperiodaccrualrateforanexempt(01)employeeiscalculatedasfollows:totalhoursofvacationleaveperyear,dividedbythenumberofpayperiodsperyear.Forexample,anexempt(01)employeewhoaccrues120hoursofvacationperyear,dividedby24payperiods,accruesfivehoursofvacationleaveperpayperiod.

Vacationleaveisavailabletobetakenasitisaccrued.

EducationalBenefitsBiolaAthleticssupportsthecontinuingeducationofallstaffandfaculty.Full-timeemployeesworking30ormorehoursperweekfor12monthsperyearbecomeeligiblefortuitionwaiverbenefitsafteroneyearoffull-timeservice.PleaseseetheEmployeeHandbookSection5.4fordetailedinformationonscheduleofbenefits,accrual,benefitsforspouseanddependents,andpersonalusetuitionwaivers.Professionaldevelopment

opportunitiesshouldbediscussedwiththedirectorofathleticsandapprovedbeforeusinguniversityfunds.

StudentWorkersStudentemployeesarerestrictedtoworkingamaximumof25hoursperweekduringthefallandspringsemesters(20hoursperweekforinternationalstudents).Studentemployeesarerestrictedtoworkingamaximumof32hoursperweekduringsummerandinterterm(20hoursperweekforinternationalstudentstakingclass(es)duringsummerorinterterm).Ifthedepartmentneedsastudentemployeetoworkmorethan32hoursperweekduringsummerorinterterm,supervisorsmaysubmitarequesttoHumanResources.Abackgroundcheckmaybedeemednecessaryforastudentworkerifthatstudentworkerwillcomeindirectcontactwithminors.ContactHumanResourcesformoreinformationifneeded.

VolunteersOnoccasion,acoachmaywishtohaveavolunteerassistantcoach.Anypersonworkingwithyourprogramonanybasismusteitherbearegularemployeeoravolunteer.

Inordertovolunteer,anindividualwillneedtobeapprovedbyHRthroughthefollowingprocess:

● Contacttheassociateathleticdirectorforinternaloperationsandgetahiringauthorizationforavolunteer.

● Oncetheformisfilledoutandsignedbytheprospectivevolunteer,submittheformtotheassociateathleticdirectorforinternaloperations.

● TheprospectivevolunteerwillbecontactedbyHumanResourcestodoabackgroundcheck.Nopersonistoworkwithstudent-athleteswithoutpriorapprovalandaclearbackgroundcheck.

● Oncethebackgroundcheckiscomplete,HumanResourceswillapproveordenytherequest.IfapprovedthevolunteercanbeginworknoearlierthanthestartdateontheirVolunteerForm.

● Avolunteercoachisrequiredtomaintainaclearunderstandingoftheinstitution’semergencymedicalplansandbecertifiedinCPR/AED,bloodbornepathogensandfirstaidpriortobeginninganyworkwithstudent-athletes.

● AvolunteercoachisrequiredtopasstheNCAACoachesCertificationTestpriortoperforminganyrecruitingduties.

NOTE:ApersonwhoisbroughtonasavolunteercannotbelaterbeotherwisecompensatedwithinBiolaAthleticsforanyjobdutiesperformed.Youcannotbringapersononasavolunteerwiththeintentionofhiringtheminapaidpositionlaterinyourseason.

Itistheresponsibilityofthedirectsupervisortoapprisehisorherdirectreportvolunteersofapplicableconferenceandnationalassociationrulesandregulations.Abackgroundcheckisrequiredforallathleticsdepartmentvolunteers.

BusinessOperations

OperationalBudgetPlanningAlldepartmentalbudgetsaredeveloped,monitoredandcontrolledbytheuniversity,includingtheathleticsbudget.Athleticsbudgetsareconstructedfromuniversityfundingandareapprovedbythepresidentandtheboard.Coacheswillbegivenaspecificannualbudgetfortheirsport(s).Thisbudgetisdesignedtocoverthecostsoftransportation,food,lodging,practicegear,gamegear,officials,recruitingandadministrativecosts.

ThebudgetyearrunsfromJuly1–June30.CoachesarerequiredtosubmittheirbudgetrequeststotheassociateathleticdirectorforinternaloperationsinFebruaryeachyear,allocatingtheirapprovedfundsthroughoutthenextfiscalyear.Onceapprovedbytheassociateathleticdirectorforinternaloperationsandthedirectorofathletics,budgetsubmissionsarereviewedandapprovedbythevicepresidentforenrollmentmanagementandthevicepresidentforuniversityoperationsandfinanceasperinstitutionalpolicy.Thefinalbudgetisthenreviewedandapprovedbytheboardoftrustees.

CoacheswillreceivemonthlybudgetupdatesfromtheBiolaAthleticsadministrativeassistantandareresponsibletostaywithintheirallocatedfunds.Eachbudgethasspecificbudgetlinestohelparrangedifferentexpenses.Thebudgetamountineachcategorymaybeadjusted,butthecoachmustadheretotheoverallbudget.Forexample,acoachmayhavea$400budgetforofficials,butmustspend$500.Ifthishappens,fundswillbetransferredfromadifferentlineitemwithinthebudgettocovertheexpense,subjecttoapprovalbythedirectorofathletics.Coachesarenotallowedtoexceedtheirannualbudget.Fundsremainingintheoperationalbudgetattheendofthefiscalyeardonotrolloverintothefollowingyear.

FundraisingAccountsEachcoachhasafundraisingaccountfortheirsport(s)aswellasarestrictedscholarshipaccount.Thefundraisingaccountisarestrictedaccountinthatfundsenteringandleavingtheaccountmeetacertainsetofparameters.Inordertobeconsideredadonationtoenterthefundraisingaccount,theremustnotbeanyexchangeofgoodsorservices.Donationsspecifiedtoacertainprogrammustenterthisaccount.Oncereceivedfromthecoach,thedepartmentadministrativeassistantwilldepositfundsintothefundraisingaccountusingaDonationTransmittalFormandsubmitittotheaccountingoffice.Anydonationgivendirectlytoacoach(checkorcash)mustbegiventothedepartmentadministrativeassistantfordepositwithinthreeworkingdays.

Therestricted(fundraised)accountisdesignedtocovercostsforthingsthatareoutsidethescopeofthesport’sannualbudget.Commonexpensesfromthefundraisingaccountincludenon-conferenceteamtravel,increaseinassistantcoachstaffing,andextrateamgear/equipment.Thecoachmustreceiveapprovalfromamemberoftheassociateathleticdirectorforinternaloperationsorthedirectorofathleticswhenspendingfundsfromthisaccount.Torequestapprovaltospendfundsfromthisaccount,emailtheassociateathletic

directorforinternaloperationsand/orthedirectorofathleticswiththefundrequest.Seethefundraisingsectionformoreinformationonfundraisingpolicies.

Tousedollarsfromfundraisingforstudent-athletescholarships,thefundsmustbetransferredintotherestrictedscholarshipaccountforthesport,andthencanbesubmittedfordisbursement.Torequestfundraisingdollarsbeusedforstudent-athlete’sscholarshipaFundraisingScholarshipFormmustbesubmitted.Ifthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SAWapprovetherequestedfunds,theFinancialAidOfficewillawardthefunds,itisinstitutionalpolicythattheywillstackwithalluniversitygrantsandscholarships.

Fundsfromthefundraisingaccountandrestrictedscholarshipaccountrolloverfromyeartoyear.

CampBudgetProgramsrunningcampswillhaveaseparatecampbudgettotrackrevenueandexpenses.Athleticcampbudgetsoperatenearlyidenticallytotheoperationalbudgets.Mostcampbudgetsmaintainazeronetreturn.Thismeanstheprojectedincomewillfullycovertheprojectedexpenses.Iftheactualexpensescomeouttomorethantheactualincome,thenthesport’soperationalbudgetmustcovertheshortage.Iftheactualincomeismorethantheactualexpenses,thenthesport’soperationalbudgetcanutilizetheadditionalincomeforthatfiscalyear.AllfundingmustbefullyusedbyJune30.Allassociatedcostsandincomeforcamps/clinicswillgothroughthisaccount.ThisincludesT-shirts,meals,paidfees,insurancecosts,etc.PleaseseetheHostingCampsandClinicssectionformoreinformationontheproceduresforplanningacamporclinic.

Thedepartmentadministrativeassistantandtheassociateathleticdirectorforinternaloperationsmonitorthecampaccounts.CoachesaretorunallcampregistrationthroughBiola’sARMScampspage(athletics.biola.edu/camps).Anyregistrationfeesgiventoacoachshouldbegiventothedepartmentadministrativeassistantwithinthreedays.He/shewilldepositfundsintothecampaccountusingaJournalReceiptFormandsubmitittotheaccountingoffice.Tospendfundsfromthecampaccount,acoachmustusethecampaccountnumberandgothroughnormalpurchasingproceduresincludingapprovalbytheassistantdirectorofathleticsorthedirectorofathletics.Onlyexpensesdirectlyrelatedtoacampcanbechargedtoyourcampbudget.Ifyouhaveadditionalfundsremainingafterallcampexpensesarecomplete,arequestcanbesubmittedtotheassociateathleticdirectorforinternaloperationstohavesurplusfundstransferredtoanoperationalaccount.

IncomeandExpensePoliciesAnycashorcheckreceivedbyamemberoftheathleticstaffmustbesubmittedandprocessedwithinthreedaysofreceipt.CashshouldbesubmittedtotheathleticdepartmentadministrativeassistantwhowillprocessthedepositandsubmitaJournalReceipttoaccountingforapprovalanddepositintotheappropriateinstitutionalaccount.Staffisprohibitedfrommaintainingfundsoraccountsthatarenotundertheapproved

institutionalaccountsmanagedbythefinancedepartment.Allfundsrelatedtoanyinstitutionalincome/expensemustbedeposited/spentthroughaninstitutionalaccountandtheapprovedfinancepolicies.

SpecialFundingRequestsAnyfundingthatfallsoutsidethescopeofanathleticstaffmember’soperationalbudgetorfundraisingaccount(e.g.,alargeequipmentpurchaseorrepair)mayberequestedbysubmittingawrittenproposaltothedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Thewrittenproposalmustincludeadetailedexplanationoftheneed,estimatedcostsandarationaleforthespecialrequest.Requestswillbeevaluatedbasedonneedandavailablefunds.Insomecases,thedirectorofathletics,onbehalfofacoach,maymakearequestforcontingencyfunds.

PurchasingProceduresAnypurchasemadeforateammustgothroughthefollowingprocess.Failuretofollowtherequiredstepsmayresultinyourpurchasesbeingdeniedandfundsyouspentwillbecomeyourresponsibility.

StandardPurchasingStepsThepurchasingdepartmentrequiresthatallpurchasesbemadethroughtheirdepartment.Itemsmustnotbepurchasedoutsideofthestandardpurchasingstepsoutlinedbelow.Thisappliestoalloperationalexpensesoutsideofthoseincurredwhileonatrip.Shouldacoachdesiretopurchaseequipment/supplies/uniforms/etc.,heorshemust:

● Getanestimate/invoicefromthecompanywithacostbreakdown ● Foronlineorder,placerequesteditem(s)intotheshoppingcartandprintoutthe

shoppingcart.Includeshippingcostswhenapplicableandensurethewebsiteaddressisincludedinyourprintedcopy.

o Note:BiolahasanAmazonPrimeBusinessmembershipsoshippingofaPrimeitemtotaling$50ormoreonAmazon.comisfree.

● Submitthatestimate/invoicetothedepartmentadministrativeassistant ● Thedepartmentadministrativeassistantwillalsoneedtoknow

o Howtheitemwillbereceived(pickedupfromvendor/shipped/etc.) o Whatbudget/accountthefundswillcomefrom

(operational/recruiting/fundraising/camp) ● Thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothe

directorofathleticsorassociateathleticdirectorforinternaloperationsforapprovalofthepurchase.Ifthepurchaseisteamapparel,theassistantathleticdirectorforcommunicationsandgamemanagementmustsignthepurchaserequisition.

● Onceapproved,thedepartmentadministrativeassistantwillsubmitthepurchaserequisitiontothepurchasingdepartmentandthebuyerinpurchasingwillworkwiththevendorforpayment.

● Employeesshouldplanfortheapproval/orderprocesstotake1-2weeks.

UniformsandApparel

ApparelPartnersBiolaathleticshascontractedwithAdidasandNSAtobeourofficialapparelproviders.AllapparelandequipmentshouldbepurchasedthroughNSA.Inaddition,allgame-dayapparelandshoesmustbeAdidaswhereapplicable.Questionsaboutapparelpurchasecanbedirectedtotheassistantathleticdirectorforcommunicationsandgamemanagementortheassociateathleticsdirectorforinternaloperations.Alluniformsandpre/postgameapparelmustmeetNCAAguidelinesandapprovedbytheassistantathleticdirectorforcompliance/SWA.

TheBiolaAthleticsLogoBiolaAthleticshasatrademarklogothatcoachesarerequiredtouseonalluniforms,equipment,andteamapparelwherealogoisappropriate.Coachesmustreceiveapprovalfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortosubmittinganyteamapparelorder.Artworkorawrittendescriptionoflogousebythevendormustbeincludedwiththesubmissionofthepurchaserequisitiontoreceiveapprovalonteamapparelorders.Thereareseverallogovariationsandsport-specificversionsofthelogo.Contacttheassistantathleticdirectorforcommunicationsandgamemanagementforprintcopiesofspecificlogos.

SummercampT-shirtsarenotrequiredtohavethetrademarkathleticslogo.However,theystillrequireanapprovalsignatureonthepurchaserequisitionfromtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoordering.

ReimbursementProceduresTheReimbursementRequisitionFormisusedtorequestreimbursementforwhichbusiness-relatedexpenditureshavealreadybeenpurchasedandpaid.Pleaseworkwiththedepartmentadministrativeassistanttosubmitreceiptsforreimbursement.TheIRSonlyallowsupto30daysforabusinessexpensereimbursementtobesubmitted.Afterthistimeanyreceiptmaybeconsideredtaxableincome,soitisimperativetosubmitreceiptsinatimelymanner.

CreditCardPolicyandProcedureBiolaUniversitywillissueuniversitycreditcardstoheadcoaches,administrators,athletictrainers,andselectotherpersonnel.TheonlyapproveditemsforpurchaseusingaBiolacreditcardaregas,teammeals,baggagefees,andparking/tolls.Coachesmaynotpurchaseanythingelseusingthecreditcardwithoutpriorapprovalfromthedirectorofathleticsortheassociateathleticdirectorforinternaloperations.Theathleticsstaffmustsubmitcreditcardreceiptsaccordingtothefollowingprocedures.

GeneralGuidelines● Allchargesmustbecodedandareceiptforthetransactionuploadedwithinseven

daysofthetransactionpostingtotheComDataonlineaccount. ● ChargeswilltakeanaverageoftwodaystoappearonComDatafromthedateof

transaction. ● Receiptsshouldbefull,itemizedreceipts.Staffmembersneedtokeeporiginal

copiesofreceiptsforfiveyears. ● PasswordsforComDatawillneedtobechangedeverythreemonths.Thesystem

willgiveapromptwhenitistimetoresetthepassword.

CodingProcedures1. Scanortakeaphotooftheoriginalreceipt.Itisrequiredtousethefull,itemized,

originalreceipt,notjustthecreditcardtransactionreceipt.2. SignintoComData(http://sdg2.comdata.com)

a. ToreceiveauserIDandpassword,contacttheassociateathleticdirectorforinternaloperations.

3. ClickonAccountActivityinthebluebaralongthetopofthepage,andclickonTransactionSummaryatthetopofthedrop-downlist.

4. Setthedaterangeandclicksearch.a. Thedaterangewillautomaticallysetforthepast30days,soyoushouldnot

havetochangethisunlessyouarelookingupoldertransactions.5. Alistofallcurrenttransactionswillbedisplayedfortheselecteddaterange.6. Clickthereceipticonontherightsideofeachtransactionanduploadtheimageof

thereceipt.7. Clicktheaccountingdetailontheleftsideofthetransactiontocodeeach

transaction.a. Everytransactionmusthaveaneventdescription,organizationalcode,fund

code,accountcodeandprogramcode.b. Theeventdescriptionshouldbegivensufficientdetailtoallowtheaccount

managertounderstandthepurposeofthecharge.Forexample,“Teammeal,lunch,BayAreatrip”shouldbeusedinsteadof“Meal.”

c. Often,theComDatasystemwillpre-codeyourtransactionbaseduponthetypeoflocationwherethetransactionwasmade.Verifythatthecodingiscorrectorentertheappropriateaccountcodesifnonearepre-coded.

i. Newcoachesshouldcontacttheassociateathleticdirectorforinternaloperationsfortheaccountcodesfortheirsport(s).

ii. The“programcode”shouldalwaysbecoded“300–StudentServices.”

d. Makesurethatrecruitingexpensesarecorrectlycodedintoyourrecruitingbudget.

8. Saveallworkbyclickingonthesaveiconatthetoporbottomofthepage.Ifastaffmemberleavesthepagewithoutsavingthework,itwillnotbeputintothesystem.

9. Oncereceiptsareuploadedandthetransactionsarecoded,thetransactionswillbechargedtotheoperationalbudgetbythedepartmentadministrativeassistant,sentelectronicallytotheassociateathleticdirectorforinternaloperationsforapproval,andthensentelectronicallytotheexecutiveassistanttothevicepresidentofenrollmentmanagementforfinalapproval.

Creditcardsmayberevokedatthediscretionofthedirectorofathleticsifproper

proceduresand/ortimelysubmissionofcodingarenotfollowed.

PerDiemPolicy PerDiemisintendedtoprovidemealmoneytostudent-athleteswhentheuseofacorporatecreditcardtopurchasemealsisnotfeasible(i.e.airporttravel,etc.).Dailyallowablelimitsare:$8forbreakfast,$12forlunchand$15fordinnerwiththeexceptionofHawaiiwhichis$12forbreakfast,$15forlunchand$18fordinner.Whenpossible,coacheswillstillpayforteammealsontheircorporatecreditcards.Thefollowingpoliciesareinaffectforallperdiemrequests:

• Payee of the per diem request must be a Biola employee. • Per diem is available only to student-athletes on the roster. • Per diem is not available to ANY university employees (i.e. coaches, assistant coaches,

staff, faculty) and only available to guests if their contract requires it. • Payee must keep a log/sign-out sheet of each student athlete receiving per diem on a

daily basis. One log/sign-out sheet is required per day and must contain the following: o Event Name o Event Date o Printed student athlete’s name o Student athlete’s ID number o Amountreceivedperstudento Studentathlete’ssignature

• Payeemustturninlog/sign-outsheettotheCashierwithin3businessdaysaftertheevent.Thissign-outsheetisinlieuofindividualreceiptsubmission.

• Ifthereareexcessorunusedfunds,payeemustsubmitareconciliationreportwithin3businessdaysafterevent.

• Perdiemisonlyofferedwhenathletesaretravelingforcompetitionorduringanintuitionalbreakwheremealserviceoncampusisnotavailable.Anyteammealsduringhomegameswillneedtobesubmittedviacorporatecreditcardorreimbursement.

• Thispolicywillbereviewedonanannualbasis.Anyrecommendationforchangesand/oradditionstothispolicywillbepresentedtotheVPUniversityOperationsandFinanceforreviewandapproval.

CashAdvance

RequisitionTheCashAdvanceRequisitionFormisusedtorequestcashpriortoteamtravel.Toreceiveacashadvancefortraveluse,pleaseseethedepartmentadministrativeassistant.ThedirectorofathleticsortheassociateathleticdirectorforinternaloperationswillsubmittheCashAdvanceRequisitionFormforapproval.Onceapproved,theCashAdvanceRequisition

Formissubmittedtotheaccountingofficetoprocessandcutthecashadvancecheck.Therequestmustbesubmittedaminimumoftwoweekspriortothedatethecashisneeded.

Thecoachreceivingthecashadvanceistheindividualresponsibleforthedisbursedfunds.He/shemustbeacurrentBiolaAthleticsemployee.Acashadvanceissimilartoaloanandtheamountdisbursedforthecashadvanceisnotdeductedfromthedepartment’sorganizationaccountuntiltheCashAdvanceReportissubmitted,accountingforalltheexpendituresrelatedtothecashadvance.Apersoncannotreceivemorethanonecashadvanceatatime.EachcashadvancemustbeclearedusingtheCashAdvanceReportinstructionsinthefollowingsection,andreconciledtotheuniversitywithintwoweeksoftheevent(10businessdays).Ifacashadvanceisnotaccountedforwithin120daysofbeingdisbursedtothepayee,theIRSrequirestheadvancetobeshownastaxableincometothepayee,regardlessofwhetheritwasusedforthebusinessoftheuniversity.

CashAdvanceReportACashAdvanceReportmustbesubmittedtoreconcileexpendituresrelatedtothecashadvance.Thedepartmentadministrativeassistantwillneedallreceiptsfromthecoachtosubmitthereport.Normalapprovalguidelines,spendingguidelines,receiptrequirementsandtax-reportingrequirementsapplytoacashadvance.Pleasenotethatcashadvancescannotbeusedtopurchasegiftcardor,payforhonorariums,rentals,advertisingorcompensationofanykind(e.g.,babysitting,cleaningservice,speakingengagements,venueorequipmentrentals,etc.).

WhentheCashAdvanceReportisapprovedandprocessedbytheaccountingdepartment,thestaffmember’soperationalbudgetwillbechargedfortheactualexpendituresandanyapplicableusetaxadjustments.TurninallremainingfundswiththeCashAdvanceReport.

Vehicles

ApprovedDriversPolicyforuniversity-ownedorrentedvehiclesThepurposeofthispolicyistodefinetheprocessbywhichanindividualisapprovedtooperateavehicleinconnectionwithhis/heruniversityresponsibilities.BiolaUniversityhasnumerousfaculty,staffandstudentswhoseresponsibilitiesincludethenecessityoftravelingandproperlyoperatingautomobilesandothermotorizedvehicles,whichincludebutarenotlimitedtoautomobiles,vans,trucks,golfcartsandall-terrainvehicles.

BiolaUniversityregardsthesafetyofitsemployees,studentsandvolunteersasoneofitstoppriorities.EverytimeanindividualdrivesforBiola,he/sherepresentsBiolaandisresponsibleforhis/heractionsaswellasforthesafetyandsecurityofallpassengersandcitizensofthecommunity.

Inmostcases,Biola’sautomobileinsurancepolicywillprovideprimaryinsurancecoverageforuniversity-ownedvehiclesandrentalvehiclesusedonuniversitybusiness,unlessthedamagesresultfromanintentionalactorgrossmisconductonthepartoftheindividualdrivingthevehicle.Ifanindividualchoosestousehis/herownpersonalvehicletotravelon

universitybusiness,thentheindividualmaybeeligibleformileagereimbursement.Byusingone'spersonalvehicleforuniversitybusiness,theindividualunderstandsthathis/herpersonalautomobileinsurancepolicyistheprimaryaccidentinsurancecoverage.

UseofPersonalVehicleWhenusingyourpersonalvehicleforBiolabusiness,authorizedbusinessmileagecanbereimbursedthroughaReimbursementRequisitionForm.TheInternalRevenueServicerateforthe2018calendaryear(whichBiolauses)is54.5centspermile.Inorderforthemileagereimbursementtobeapprovedandprocessed,1)theBiolabusinessreasonorpurposemustbeclearlystatedand2)themileagecalculationmustbeacceptablebytheIRS’sguidelines.Hence,mileagereimbursementrequestsforthingssuchascommutes,outings,Christmaspartiesorothersocialfunctionsarenoteligibleforreimbursements.Inaddition,onlyoneround-tripcanbeconsideredasareimbursablebusinessexpense.Forexample,ifaBiolaemployeeaskssomeonetotakehim/hertotheairport,onlyoneround-triptoandfromtheairportcanbeclaimedasbusinessmileage.TheBiolaemployeewillnotbereimbursedfortworound-tripsonbehalfofthedriver.Pleaseitemizeeachdestinationandprovidetheactualbeginningandendingodometerreadings.Pleasenotethattheodometerreadingistheaccumulativerunningmileagenumberofthevehicle,notthetripdistancecalculatorthatcanberesetforindividualtrips.Iftheodometerreadingsarenotavailable,pleaseattachaprintoutofonlinedrivingdirectionstosubstantiatethemilestraveled.Pleasenotethatforlong-distancedriving(i.e.,out-of-towntrips),themileagereimbursementamountwillbelimitedtothelesseroftheactualmileagereimbursementorareasonableairfare.Therefore,priortothetrip,youmustobtainawrittenquoteoremailfromthepurchasingdepartmentfortheairfarecostandsubmititwithyourReimbursementRequisition.MileagereimbursementisnormallycalculatedfromBiola’sphysicaladdressunlesstheactualmileagefromyourhomeordeparturepointtothebusinessdestinationisshorter.Youmustdocumentthatonyourreimbursementrequest.TheIRSconsidersthemileagefromyourhometotheofficeasregularcommutingmilesandnotreimbursable.Adepartmentcanchoosetoreimbursethedriverasmalleramountthantheactualmileagedriven,butdocumentationisstillrequired.Ifthegasreceiptamountortheagreeduponamountissmaller,youwillstillneedtoprovidetheodometerreadingsortheonlinedrivingdirectionsprintouttoprovethatactualmileagereimbursementcalculationwouldhavebeengreater.Ifgasispurchasedforarentalcar,thereceiptcanbeusedtorequestreimbursement.Pleasespecifythatthegaspurchasewasforarentalcar.Pleasenotethatarentalcarisnotaborrowedvehiclefromanindividual.Inordertoqualifyasarentalcar,thevehiclemustberentedfromarentalcarcompany.

DriverapplicationprocessForanindividualtobeconsideredfortheUniversityDriversList,he/shemustbeanexperienceddriver,beatleast18yearsofage,possessavaliddriverlicense,andmaintainasafedrivingrecord.Thedriverapplicationprocessmustbecompletedpriortotheindividualbeingapprovedtodriveauniversityvehicle.Allindividualswhoseresponsibilitiesincludetheoperationofautomobilesshouldcompletethefollowingprocess:

Theproperformsforbecominganapproveddrivercanbefoundinthe“Employee”tabinyourmy.biolaaccount.Theformistitled“MotorVehicleRecordAuthorizationForm”andneedstobesubmittedandapprovedpriortodrivingforanyinstitutionalbusiness.ThisformauthorizesBiolatopullaMotorVehicleReportonaregularbasisandwillbeusedtodeterminestatusasanapproveddriver.

GeneralRequirements● University-ownedorleasedvehiclesaretobeusedforuniversitybusinesspurposes

only.(ThevalueofincidentalpersonaluseofpermanentlyassigneduniversityvehiclesisreimbursabletoBiola,underaseparatepolicy).

● Driversmust:

1. Carryacurrent,validU.S.driverlicensewithendorsementsappropriatefortheuseandtypeofvehicledriven.

2. Beabletodemonstratefamiliaritywiththetypeofvehicledriven.

3. Maintainasafedrivingrecord.

4. Havenoalcohol-ordrug-relatedviolationswithinthepreviousthreeyears.

5. Havenomajorviolationsinthelastthreeyears,withtheexceptionofspeedinginexcessof10mphoverthespeedlimitbutnotmorethan25mphoverthespeedlimit,whichcanbeoneinthelastthreeyears

6. Havenomorethantwominorviolationsinthelastthreeyears.

7. Havenomorethanoneat-faultaccidentinthelastthreeyears.

8. Bebetween18and75yearsoldfordrivingnormalpassengerorwork-relatedvehiclesandbetween21and70yearsoldfordrivingpeopleinmulti-passengervehicles(perriskmanagement,amulti-passengervehicleisa12-to15-passengervehicle).Pleasenote:thosebetweentheagesof18and20yearsofagemaydriveonlywhennooneelseolderisavailable.

9. AuthorizeBiolaUniversitytopullandreviewtheirMotorVehicleRecordandbepre-approvedbeforedriving.

● Safetyprecautionsaretobeobservedsuchas:

1. Observanceofalltrafficlaws,includingspeedlimits

2. Useofseatbelts

3. Nodistractions:useofacellphoneorotherdistractionisnotallowedwhiledriving

4. Properloadingofthevehicle

5. Avoidanceofdrugs(e.g.,antihistamines)thatmayimpairperformance

6. Avoidanceofdrivingwhenfatigued,sick,distracted,orwithotherphysical

oremotionalimpairments

7. Timelyinspectionandrepairofheadlamps,taillights,turnsignals,windshieldwipersandothersafetyequipment

8. Soundjudgmentregardingsafedrivingconditions(weather,etc.)

● Thedriverassumesfullresponsibilityforanyandallfinesortrafficviolations

associatedwithhis/heroperationofauniversityvehicle.

TeamTravelPlanningPoliciesStudent-athleteslookforwardtoteamtrips.Theyshouldbeplannedwithgreatcaregiventothewell-beingofthestudent-athletes.

MealsPoliciesThepreferredmethodforpurchasingmealswhiletravelingyouruniversityissuedcreditcard.Headcoachesarealsoallowedtousecashforteamtravelifnecessary.Cashadvancesforteamtravelcanbeobtainedbyrequestthroughthedepartmentadministrativeassistant.Formoredetails,pleaseseetheCashAdvancesectionofthemanual.Allowaminimumoftwoweeksforprocessingtherequest.

Onlymealsmissedduetorequiredcompetitionaretobereimbursedorprovided.Thepolicieslistedbelowareanefforttohelpinplanning.Thebudgetconstraintsmustberecognizedandfollowed.Eachemployeeisexpectedtoexemplifygoodstewardshipinthisareaandnotincurextravagantexpenses.

● Documentationmustbeintheformofanoriginal,itemizedreceiptfromarestaurantor,ifperdiemmealmoneyisgiventothestudent-athlete,arosterwiththestudent-athlete’ssignaturemustbeturnedintothedepartmentadministrativeassistant.Mealmoneymustbedistributedonadailybasisandthestudent-athletemustsignforeachindividualdisbursement.Perdiemmealmoneyshouldonlybeusedwhenabsolutelynecessary.Coachesshouldcollectreceiptsformeals

purchasedwithperdiemandturninallreceiptswiththesignaturesheet.Wheneverpossible,theteamshouldeattogether.

● Coachesmayuselessthantheuniversityperdiemallotment($40/day)tohelpstaywithintheirprescribedbudgetlimitations.

● Gratuitiesortips(includingroomortaxiservice)arereimburseduptoamaximumof15percentofthemealcharges.The15-percentlimitappliestoadditionalfeesthatahoteloravenuemaychargeforroomservice.Soanyfee,chargeorgratuitybeyond15percentoftheexpenditureisconsideredapersonal,out-of-pocketexpense(BiolaEmployeeHandbook,Section6.7).

● Submitreceiptsthroughthedepartmentadministrativeassistantwithin30daysoftheexpenseortheIRSwillconsiderthereceipttaxableincome.He/shewillfilloutaReimbursementRequisitionforapprovalbythedirectorofathleticsorassociateathleticdirectorforinternaloperations.

AllAthleticdepartmentstaffshouldalsofamiliarizethemselveswithBiolaUniversity’sTravelpoliciesfoundinsection6.74oftheEmployeeHandbook.

LodgingPoliciesAlllodgingreservationsaretobemadethroughthePurchasingDepartment.Coachesareresponsibleforresearchinghotelaccommodationsandworkingwiththeadministrativeassistanttothedirectorofathleticsonceafinalhotelhasbeendecidedon.Ifacoachishavingdifficultyfindingasuitablehotel/hotelroomcost,theadministrativeassistanttothedirectorofathleticswillprovideassistance.

● Coachesareresponsibleforresearchingandreservinghotelrooms.Onceahotelhasbeenfound,aPurchaseRequisitionmustbesubmittedbytheadministrativeassistanttothedirectorofathleticstocontractpayment.

● Lodgingcostsaretobekeptaslowaspossible.However,coachesmustbookhotelsthatwillbesafeandarebestforthewell-beingoftheirstudent-athletesandtravelparty.

● Coachescanusetheirdiscretionwhenbookingthenumberofroomstostaywithintheiroperationalbudgetconstraints.

● Eachstudent-athletewillhavehisorherownbedduringteamtravel.Itisappropriatetotakeadvantageofrollawaybedsandcoachesareencouragedtomaximizethisoptiontolimitcosts.

● Coachesandstudent-athletesmustnotsharethesameroom. ● Spousesofcoachesareallowedtotravelonovernighttrips.However,they(notthe

operationalorrestrictedbudgetaccounts)willberesponsibletocovertheirfoodcostsandanyairtransportationcosts.

Anycoststhatexceedthelodgingorperdiemmaximumswillneedpriorapproval.Coachesmustsubmitawrittenrequesttothedirectorofathleticsorassociateathleticdirectorforinternaloperationstoapproveanycostsexceedingthesemaximums.

Transportation

GroundTravel● Bustransportationrequestsandrentalvehiclesshouldbecoordinatedthroughthe

departmentadministrativeassistantaminimumof60dayspriortothestartofcompetition.Heorshewillemaileachcoachtocoordinatehisorhertravelrequests.

● Thesizeofthetravelpartyandlocationofcompetitionarethemainfactorstoconsiderwhencoordinatingtransportation.Forateamtraveling150milesormore,one-way,with15ormoreinthetravelparty,itisrequiredtotravelbybusforthesafetyandwellbeingofstaffandstudent-athletes.

● BiolaUniversitydoesnotcurrentlyallowfortheuseof12-or15-passengervanstotransportstudent-athletes.

● DeparturetimesforSouthernCaliforniatravelarebasedonmissingaminimalamountofclasstimeandwillbescheduledforarrival90minutespriortothestartofcompetition(ortwohoursforsoftballandbaseball).

AirTravel● Thedirectorofathleticsortheassociateathleticdirectorforinternaloperations

mustapproveallcontestsrequiringairtravelbeforecontractsaresigned.Airtravelisrequiredwhentravelingdistancesgreaterthan500miles.Airtravelisallowedwhentravelingdistancesgreaterthan350miles.Thedecisiononmodeoftransportationisuptothediscretionoftheheadcoach,whomuststaywithinhisorheroperationalbudget,andissubjecttotheapprovalofthedirectorofathletics.

● Flighttravelwillbebookedthroughtheadministrativeassistanttothedirectorofathletics.Heorshewillrequirethefollowinginformationfromthetravelparty:

o Legalnames(asitappearsontheirdriverlicenses),anddateofbirthofeveryoneinthetravelparty

o Preferredflighttimes/dates o Hotelaccommodations(includingnumberofroomsandroominglist) o Namesofdriversforrentalvehicles o Requiredcashadvanceamount

● Allpersonnelareexpectedtoflyatthemosteconomicalrateavailable. ● ForallrequiredPacWestcompetition,tripsto/fromHawaiiarecontractedwith

HawaiianAirlines.

ItinerariesForallawaycontests,atravelitinerary(includingtravelpartyanditinerary)mustbesubmittedtotheassistantathleticdirectorforcompliance/SWAandtheheadathletictrainerviatheTravelItineraryForminARMSnolaterthan48hourspriortodeparture.Theitinerarymustincludethetimestudent-athletesaretobereleasedfromclass,timeofdeparture,destination,modeoftransportationandanyhotelorairlineinformation.Rostersmustincludeemergencycontactinformationforeachstudent-athleteandstaffmembertravellingwiththeteam.

AdditionalPolicies● Whentraveling,ateammember’sfamily,boosterorotherscannotpurchaseateam

mealorcoverexpensesforentertainment.Theycanhostateammealattheirhouse,butpriorapprovalmustbereceivedfromtheassistantathleticdirectorforcompliance/SWAthroughcompletionofthenecessarypaperwork.

● Anysightseeingexpensesmustcomeoutofthefundraisingaccountandbepre-approved(refertothesectiononFundraisingAccounts).Astudent-athletecanpayforthisonhis/herownwithoutpre-approval.

Student-AthleteConductforTravelAllathleticteamsmusttraveltoothersitesandinstitutionstocompeteinregularseasonandtournamentcompetition.Student-athletesmustalwaysrememberthattheyarerepresentingBiolaUniversityaswellasthemselvesonthesetrips.Theconductandactionsofeachstudent-athleteindividuallyandeachteamshouldreflectthemissionoftheuniversityanditsathleticsprogram,representingtheLord,BiolaUniversityandthemselves.

Student-athletesshouldalsounderstandthattheuniversity,theBiolaAthleticsandeachteam’scoachareresponsiblefortheirwell-being,safetyandconductduringofficialtravel.Tosuccessfullydothis,eachcoachmustfollowinstitutionalguidelinesandapplicableconferencenationalaffiliationpoliciesandproceduresthatpertaintoofficialtravel.Student-athletesareresponsibleforhelpinginthisprocessbyobservingthefollowingtravelpolicies:

● Student-athletesmusttravelbothtoandfromthesiteofcompetitionwiththeofficialteamtravelingparty.Separatetravelarrangementsrequireadvanceapproval(regardlessoftheageofthestudent-athlete).Torequestseparatetravelarrangementsastudent-athletemust:

o SubmitacompletedGameTravelReleaseFormthroughARMS48hourspriortothebeingofcompetition.Theformmustincludethenameoftheindividualthatthestudent-athletewillbereleasedto.Theindividualmustbeaparent/legalguardian,grandparent,orsiblingover21.

o Theheadcoachandtheassistantathleticdirectorforcompliancemustapprovethisform.Theheadcoachhastherighttorejecttherequestifhe/shedesiredthattheteamtraveltogether.

o Ifapproved,thestudent-athletewillonlybereleaseddirectlytotheapprovedindividualatthecompletionofthecompetition.Theheadcoachmustvisuallyconfirmthatthestudent-athleteisbeingdirectlyreleasedtotheapprovedindividual.

● Onlyeligiblestudent-athletesontheofficialSquadListandformalteamtravelpartymayaccompanyateamforanoff-campusevent,unlesstheyareabletoattendwithoutmissinganyclasstime.

● Student-athletesshouldbeappropriatelydressedandgroomedatalltimes,conformingtoindividualteamstandards.

● UniversityanddepartmentsubstanceabuseprogramsremainineffectwhilerepresentingBiolaUniversity.

● Long-distancetelephonecallsormoviescannotbechargedtoroomsandpaidforbytheuniversity.

● Student-athletes’friendsorrelativesmaynotaccompanyateamattheuniversity’sexpense.

● Alwaysleavehotelroomsandvisitingdressingroomsingoodcondition. ● Alwaysbecourteous.

ExamProctoringPolicyDuringAthleticsTravelAprofessormaycoordinatethatanexambetakenwhileastudent-athleteistravelingawayfromcampusforanofficialcompetition.Itisthestudent-athlete’sresponsibilitytomakesucharrangementsviatheClassAttendanceFormwiththeprofessorduringthefirstfivedaysofthesemester.Eithertheheadcoachoranathleticadministrator(ifpresent)willproctortheexam.Theprofessorwillneedtogivetheexam,alongwithdetailedinstructions,totheheadcoach/administratorpriortotheteam’sdeparturefromBiola.Anelectroniccopyoftheexamcanbeemailedtotheheadcoach,ortheexamcanbedeliveredtothecoachinasealedenvelopeviathestudent-athlete.Ifasealedenvelopeisused,theheadcoach’ssignaturewillalsoberequiredontheexamverifyingtheexamwasreceivedinasealedenvelope.

Examinstructionsshouldincludetheamountoftimeallowed,itemsthestudent-athleteisallowedaccesstoduringtheexam(calculator,scantron,notes,scratchpaper,etc.),thedatetheexamshouldbeproctored,andreturninstructions(emailorhardcopyuponreturn).Theproctorwillremainwiththestudent-athleteduringtheentiretimeoftheexamtoensurethattheprofessor’sinstructionsarefollowedcompletely,andthattheexamistakenwithintegrity.Theheadcoach/administratorwillthencollecttheexamandreturnittotheprofessorviathemannerrequestedintheinstructions.

TravelAdministratorGuidelinesTheAthleticDepartmentleadershipwillmakeeveryeffortpossibletosendanadministratortooutofpodconferencetripsaswellasanypostseasoncompetition.Thepurposeofthetraveladministratoristohelpsupportthecoachingstaffduringanyunforeseenchallengesthatmayariseduringtravel,toprovideanadditionallevelofsupervisionduringcompetition,andtoprovideanadditionalopportunityforengagementwiththestudent-athletes.Thefollowingarethedutiesofatraveladministrator:

PriortoTravel• Theheadcoachandadministratorshouldconnectatleastoneweekpriortothetrip

toworkthroughthedetailsofthetripandanypotentialareasofconcernordifficulty.Theyshoulddiscusshow/ifanyareasofconcerncanbesupportedbythetraveladministrator.

• Generally,itisexpectedthatthecoachingstaffwillcoverdrivingvans,securingmeals,andplanningthelogisticaldetailsofthetrip.Thetraveladministratormayassistinanyoftheseareasshouldtheydesire,butthatshouldbediscussedbeforehandwiththeheadcoachsothatthereareclearexpectationsonbothsides.

• Thecoachandadministratorshouldalsodeterminewhatfeelsmostcomfortableforbothpartiesintermsoftheadministrator’sattendancetoteammeetings,devotionals,outings,andtheirseatinglocationduringcompetition.

• ThetraveladministratorshouldbeawareoftravelpoliciesandemergencyproceduresastheyareoutlinedintheOperationandComplianceManual.

DuringTravel• Itisexpectedthatthecoachingstaffwillhandlealltheplanninganddetailsofthe

trippriortodeparture.Thetraveladministratoristheretosupportthecoachingstaffshouldanyunforeseenissuesarise(issuewithreservationsforhotel/rentalcar,missed/canceledflights,lostbags,rainouts,etc).

• Shouldanyissuesarisewiththelogisticsofthetrip,thetraveladministratoristheretoprovidesupportandguidanceformakingnecessarydecisionsorfindingpotentialsolutions.

• Ifthecoachingstaffhasanyissuesorconcernsthatariseduringthetrip,theyshouldnotifythetraveladministratorimmediately.Thetraveladministratorshouldmakeeveryattempttohelpresolvetheissue.Ifadditionalsupportisneeded,contactthedirectorofathletics,associateathleticdirectorforinternaloperations,ordepartmentadministrativeassistantasappropriate.

• Shouldanemergencyoccur,thetraveladministratorbecomesthepointpersonandshouldtakeimmediateactionbyfollowingtheemergencyproceduresasoutlinedintheOperationsandComplianceManual.

• Whenpossible,thetraveladministratorshouldtryandengagewithstudent-athletestoshowsupportforthemandhelpdeveloprelationshipsbetweenathleticadministrationandourstudent-athletes.

• Potentiallyprovideproctoringforanyexamsifarrangedinadvance.

DuringCompetition• Communicatewithhometeamgameadministrator(ifpresent)thatyouarethereas

anadministratorforBiolaiftheyhaveanyneedtocontactyou.• Bepresentandalertduringtheentirecompetitionshouldtherebeanymajorissues

suchasejections,student-athletemisconduct,inappropriatebehaviorbyBiolafans,etc.

• Inthecasethatanincidentoccurs,thegoaloftheadministratoristoworktoeitherdefusethesituationorprovideanyneededsupport.Forexample,inthecaseofaBiolaejection,ensuretheejectedBiolaplayer/coachisfollowingtheinstructionsofthehomeeventstaffwhilealsoobeyingPacWestandNCAApolicies.

• InthecaseofaBiolaejection,theadministratorshouldtakenoteofthesituationsurroundingtheejectionaswellasthenameoftheejectedplayer/coach.Theadministratorshouldnotifythedirectorofathleticsviatextwiththatinformationassoonasthesituationisdefused.

• Thetraveladministratorshouldobserveplayingandpracticefacilitiesaswellasgame-dayoperationsofpeerinstitutionstohelpmakesuggestionsforimprovementsthatcouldbemadetoouroperationsandfacilities.

• ThetraveladministratorisalsoencouragedtointeractwithBiolafamiliesandfanstoshowappreciationfortheirsupportontheroad.

DomesticandInternationalCrisisProcedures

TheDomesticandInternationalCrisisProceduresproviderecommendationstostudents,staff,andfacultytravelingunderthenameofBiolaUniversity.

TypesofDomesticandInternationalCrisisThefollowingrepresentalistofcrisesthatcouldoccurduringdomesticandinternationaltravel:

● TravelEmergency(e.g.,vehicle/aircraftaccidents,missedtravelconnections,etc.) ● GeneralSafety ● TheftofTravelDocument/PersonalProperty ● TerroristActivity ● Weather-RelatedEmergency ● MajorEarthquake ● MedicalEmergency ● CivilUnrest ● Kidnapping ● Death

Intheeventofamajoremergency,thefollowinggeneralassumptionsmayexist:

● Acrisisoranemergencymayoccuratanytimeofthedayornight,weekendorholiday,withlittleornowarning.

● Thesuccessionofeventsduringacrisisoranemergencyisunpredictable.Therefore,publishedoperationalplanswillserveonlyasaguideandmodificationsmaybenecessary.

TravelEmergencyTravelemergenciescanrangefromamissedflight,lostorstolenbaggageand/orpassports,tovehicularaccidents.Beforethedeparture,pleaseensureawayofcontactingthehostandresourcesatBiola.Incaseofatravelemergency,pleasetakethefollowingsteps:

● TheheadcoachorpersonresponsibleforthetravelpartyshouldcontactBiolatonotifytheCampusSafetyCommunicationCenterandtheathleticdepartmentadministrationaboutanyemergencyassoonaspossible.

● Seekmedicalattentionifyouhaveanyofthefollowingproblems: o Excessivebleeding o Troublebreathing o Persistentcough o Troublewalkingorusinganarmorleg o Stomach,backorchestpains o Severeheadache o Blurredvisionorburningeyes o Vomitingordiarrhea o Burnedskin o Hearingproblems o Injuriesthatincreaseinpain,rednessorswelling o Injuriesthatdonotimproveafter24to48hours

MedicalEmergency

Planaccordingly:● Prepareforworstcasescenarios.

o Takeallprescribedmedications. o Knowyourbloodtype. o MildconditionsintheUSmayworseninotherlocations.Consulta

medicalprofessionalabouteveryconditionyouareawareofbeforedeparture.

o Assessandknowthelocationoftheclosestmedicalfacility. ● Ifsomeonebecomesseriouslyill:

o Gotoalocalmedicalfacilitynear. o Notifyapplicablemembersofthedomesticandinternationalcrisis

managementteamaspredetermined. o Ifabroad,considernotifyingtheU.S.Consulateespeciallyiftheillnessgets

worseorbecomesprolonged.BiolaUniversityhasinsuranceforincidents100+milesawaywithintheUnitedStatesandinternationally.Theinsurancecompanyshouldbecontacted.

GeneralSafety● Beforetraveling,assessthesecurityofthegenerallocationofthecountry,city,

andarea.Arethereanyregionalorreligiousconflicts?Howreceptivearetheytoforeignersoroutsiders?Whatisthepotentialforcivilunrest?Whatisthecrimerateandwhattypesofcrimesistheareaknownfor?

● Ensurethegrouphasthenecessarymeanstocontactthelocalpolice. ● Beawareofthesurroundingsatalltimesandmaintainalowprofile. ● Donotdivulgemuchinformationtostrangersaboutyourselforyourgroup.

Instead,beextracautiousandtakeaguardedapproach. ● Donotleavepersonalbelongingsunattended,astheymaybecomeamagnetfor

thieves.Thisriskincreasesiftheyknowyouareanoutsider.

● Ifacriminalapproachesandattemptstorobthegroup,donotgetintoastruggleorfightwithhim/her.Considergivinguppersonalpropertyratherthanputtinganyoneatrisk.

● Teamsofstudents/staff/facultyshouldhaveatleastonepersonbasicfirstaidandCPRcertified.

Communication/EmergencyContact

TheUniversityCommunicationsandMarketingDepartmentisresponsibleforrespondingtothecrisispublicly,craftingtheuniversity’smessagingandpostinginformationonsocialmediaconcerningcrisissituationsthatmayimpacttheuniversitylocally,domesticallyandinternationally.Travelteammembersshouldrefrainfrompostinginformationregardinganycrisissituationontheirpersonalsocialmediauntiltheuniversityhasreleasedinformationtothepublic.Thismayputtravelteammembersatfurtherriskandmaycomplicatetheuniversity’seffortstoeffectivelymanagethesituation.Further,staffandstudent-athletesarenotallowedtohaveanyinteractionorcommunicationwiththepresswithoutapprovalfromthedirectorofathleticsorarepresentativeoftheUniversityCommunicationsandMarketingstaff.

Student-athletesandathleticsdepartmentstaffannuallysubmitemergencycontactinformationviatheEmergencyContactForminARMS(staff)ormedicalclearancepaperwork(student-athletes),whichwillbeusedduringanemergency.

GeneralCommunication/ContactProtocol

CommunicationbetweenthetravelteamandtheUniversitymayoccurviathecoach,thedirectorofathleticsordesignee,andtheCampusSafetyCommunicationsCenter.Crisiscommunicationwoulddependonanumberoffactors.Thisincludesbutisnotlimitedtothekindofcrisis,numberofpersonsinthetravelteam,andthemethodsofcommunicationavailable.Dependingtheonseverityofthecrisis,EmergencyMedicalServicesshouldbethefirstcontactifneeded,followedbytheCampusSafetyCommunicationsCenter(562-777-4000),thenathleticsadministration.

ImportantCrisisContactInformationAllathleticsstaffshouldtravelwiththefollowingcontactinformationready:

● Phonecontactsforthecoachingstaff,student-athletesonthetravelingteamroster,athletictrainers,andathleticsadministratorsincludingthecellphonecontactfordirectorofathletics,associateathleticdirectorforinternaloperationsandassistantathleticdirectorforcompliance/SWA.TheseseniorathleticsadministratorshavedirectcontactinformationforallPacWestConferenceathleticdirectorstocontactwhennecessary.

LocalEmergencyAuthoritieswithintheU.S.● 911

CampusSafety24hourEmergencyNumber● 562-777-4000

Note:ThefullDomesticandInternationalCrisisProceduresarepublishedonlineandarecurrentlyresidingwiththeRiskManagementDepartmentandCampusSafety.

CompetitionSchedulingPolicy

NCAACompetitionSchedulingPolicyandProceduresAllinstitutionallysponsoredteamscompeteinthePacWestConferenceexceptmen’sandwomen’sswimminganddiving,whocompeteinthePacificCoastSwimandDiveConference.

BiolaUniversitywillfollowallmaximumnumberofcontests/datesofcompetitionoutlinedbysportintheNCAADivisionIIManual,Figure17-1.

Figure17-1

SportContests

DatesofCompetition

Baseball 50

Basketball 26

CrossCountry* 7

Golf 21

SoccerChampionshipSegmentOtherSegment

Softball 56

SwimmingandDiving 16

TennisOverall**IndividualSinglesand/orDoublesTournaments

TrackandField(IndoorandOutdoor)*** 18

Volleyball,Women’sChampionshipSegmentOtherSegment

*SeeBylaw17.6.7.1.1forinstitutionsthatsponsormen’sorwomen’scrosscountrybutdonotsponsorindoororoutdoortrackandfield.

**SeeBylaw17.22.7.1(25datesofcompetition,includingnotmorethansevenindividualsinglesand/ordoublestournaments).

***SeeBylaw17.23.1forinstitutionsthatsponsorindoorandoutdoortrackandfieldandparticipateinatleasttheminimumnumberofcontestswithatleasttheminimumnumberofparticipants.

CompetitionSchedulingProcedures

ConferenceSchedulingTheconferenceofficesetstheconferenceschedulesforsoccer,volleyball,basketball,softball,tennisandbaseball.Theconferencecommissioneranddirectorsofathleticsateachinstitutionmustapproveanychangestotheconferenceschedule.

Non-conferenceHomeCompetitionsThereareseveralstepsthatacoachwillneedtotakeinordertoschedulehomemeets/games/competitions.Allchangestohomecompetitionschedulesshouldrepeatthesamesteps.

1) CheckingDates:Onceapotentialdateforcompetitionisconfirmedwithanotherschool,acoachmustverifytheavailabilityofthefacility.Sportsthathaveexclusiveaccesstotheirfacilitycanskipthisstep.However,ifthefacilityisChaseGymnasiumoranotherfacilitysharedbymultiplesports,thecoachwillneedtoverifythecompetitiondates/timeswiththeadministrativeassistanttothedirectorofathletics,whocoordinatesallathleticsfacilitycalendars.Heorshewillsubmitallpropercampuscoordinationformsandreservethefacility.

2) CompetitionSchedules:Theheadathletictrainerandassistantathleticdirectorforcommunicationsandgamemanagementneedtobeinformedofschedulesandpotentialhomecompetitionswellaheadoftime.Theywillneedadequatetimetoprovidestaffingandotherneededservices.Ifthereisachangeinagamescheduleafterithasbeensubmitted,theassistantathleticdirectorforcommunicationsandgamemanagement,theassistantathleticdirectorforcompliance/SWA,thelaundryattendant,theadministrativeassistanttothedirectorofathletics,thedepartmentadministrativeassistant,andtheheadathletictrainershouldallbenotifiedimmediately.

3) Officials/Referees:Eachcoachmustsubmittheirfinalcontestscheduletothedepartmentadministrativeassistantoncethedirectorofathleticsandassistantathleticdirectorforcompliance/SWAhaveapprovedit.Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforanyhomecompetition.Inmostsports,theconferenceregulatestheofficiatingstaffusedforcompetition.

4) Contracts:Thedepartmentadministrativeassistantwillprepareandmailoutcontractstovisitingschoolsforallhomecompetitionsuponreceiptofthefinaldraftschedule.Coachesarerequiredtohavecontractsforallhomecompetitionstoensuresmoothhomeeventoperations.NCAASchedulingProcedures1. Belowarethedeadlinesforcompetitionschedules,practiceschedulesand

DeclarationofPlayingSeasontobesubmittedtotheassistantathleticdirectorforcompliance/SWA:● Baseball,basketball,crosscountry,swim,soccerandvolleyball—June1 ● Golf,softball,tennisandtrackandfield—July1

2. Followingscheduleapproval,theassistantathleticdirectorforcompliance/SWA

willdisseminatethescheduletothefollowingpersonsviaemail:● Directorofathletics ● Seniorassociateathleticdirector ● Assistantathleticdirectorforcommunicationsandgamemanagement ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentassistants ● Laundryattendant ● Headcoach

3. Fromthispointforward,thescheduleswillbelistedontheBiolaAthleticswebsite

andarereadyforpublication.

4. Theheadcoachmusttakecostsandmissedclassattendanceintostrongconsiderationwhenschedulingcontests.

5. Theheadcoachisresponsibleforcontractingallhomecontests.Thedepartmentadministrativeassistantwillsendoutcontractsonbehalfoftheheadcoachifheorshesubmitstherequestinwriting.

6. Thedepartmentadministrativeassistantwillscheduleandcoordinatepaymentforofficials/refereesforallhomecompetitionsincooperationandcompliancewiththePacWestConferenceOffice.

ChangesincontestscheduleAnyandallchangestoasetcontestschedulemustbesubmittedtotheassistantathleticdirectorforcommunicationsandgamemanagement,viatheAthleticEventChangeForminARMS.Thefollowingpeoplewillbenotifiedforthechange,onceapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagement:

● Directorofathletics ● Assistantathleticdirectorforcompliance/SWA ● Associateathleticdirectorforinternaloperations ● Headathletictrainer ● Departmentadministrativeassistant ● Administrativeassistanttothedirectorofathletics ● Laundryattendant ● Headcoach

PracticesMondaythroughFridaypracticesarebasedonthepre-determinedtimes.AnyalterationoradditionstopracticeschedulesmustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheveris

sooner,totheheadathletictrainer,laundryattendantandadministrativeassistanttothedirectorofathletics.Anyrequestedchangesinpracticeschedulemustalsobesubmittedtotheassistantathleticdirectorforcompliance/SWA.

HolidayandSaturdaypracticetimesshouldbescheduledincollaborationandconsiderationforsupportstaff.Duringholidaybreakpractices,thelaundryattendantwillbeonbreakandheadcoaches/assistantcoacheswillberesponsibletolaunderteampracticegearanduniforms.

AllpracticecalendarsmustbesubmittedwiththeDeclarationofPlayingSeasonbytheJune1ortheJune30deadlinesetbysport.Anyunforeseenchangestothepracticecalendar,whetheraddingorcancelingapractice,mustbesubmittedviathePracticeChangeForm,inARMS,24hourspriortothechangeorassoonasthecoachisawareofthechange,whicheverissooner.Theassistantathleticdirectorforcompliance/SWAandheadathletictrainermustapprovethechangepriortotherescheduledpracticetime.

SundayPracticePolicyInkeepingwithcurrentandpastpractices,therewilloccasionallybeaneedforanathleticteamtopracticeonaSunday(e.g.,Mondaycompetition).Thiswillonlyhappenunderspecialcircumstancesandwillbeviewedasanexception.IfaSundaypracticeissought,thenitmustoccurafterSundaymorningchurchservicesintheafternoonorevening.

SchedulingSundaycompetitionisnotallowedwithoutapprovalfromthedirectorofathleticsandthevicepresidentofenrollmentmanagement.TorequestaSundaycompetition,awrittenrequestmustbesubmittedtothedirectorofathleticsandincludestrongrationaleforneedingaSundaycontest.

FallTrainingCampsandSpringPostseasonPracticesWhenpracticeisnecessarybeforethefallsemesterbeginsoraftertheconclusionofthespringsemester,coachesmust:

● Coordinateanyresidencehallneedswiththehousingofficeassistant.Itisthecoach’sresponsibilitytocoordinatemealneeds.

● Understandtheheadcoachisresponsibleforhisorherstudent-athletesduringthistimeasresidentdirectorsandresidentadvisorsworklimiteddatesoutsidetheacademiccalendar.Followingallresidencehallrulesisrequired.

● BiolawillcomplywithanyandallNCAArulesduringthesesegments.

ContestPoliciesforStudent-Athletes1. Allstudent-athletesareexpectedtomakearrangementsfortheirowntravelto

homecontests.Iftransportationisnotavailable,thestudent-athleteisexpectedtocontactthecoachwellinadvanceofthecontest.

2. Allstudent-athletesareexpectedtomeetatthegamesiteatthetimeestablishedbythecoachingstaff.

3. Allstudent-athletesareexpectedtobehavecourteouslytowardvisitingteams,fansandofficialsandtorepresentBiolaUniversityinaChrist-likemanner.

4. Allstudent-athletesareexpectedtowearappropriateappareltotheircontestandchangeintouniformsinthedressingroomunlessapprovedbythecoach.Uniformsmustbeplacedinthelaundrybinforthelaundryattendantimmediatelyafterahomecontestoruponarrivalbacktocampusafteranawaycontest.

Astudent-athletecannotleaveanawaycontestwithanyoneotherthanhisorherparentsorwithoutwrittenparental/guardianandheadcoachapproval,regardlessoftheageofthestudent-athlete.

AthleticEvents

Coaches’ResponsibilitiesCoordinatepre-gameteamresponsibilitiesandprovideanypasslisttotheticketingdesk,orsubmitittotheSportsInformationOfficepriortothegame.

● PassLists—Student-athletesarelimitedtofourcomplimentarytickets/passes.Eachstudent-athletecanrequestuptofourcomplimentarytickets,forhomeevents,viatheARMScompliancesoftware.Allrequestsmustbemadenolaterthan12hoursprecedingtheeventandmustbeapprovedbytheassistantathleticdirectorforcommunicationandgamemanagementand/ordesignee.PictureIDmayberequiredatthegateforadmissionforpersonsonthepasslist.

● Agroup(e.g.,ateamorchurchgroup)thatwishestoattendagivenhomecontestwillbeevaluatedonacase-by-casebasis.Pleasenotifytheassistantathleticdirectorforcommunicationsandgamemanagementandtheassistantdirectorofathleticsforcompliance.

AssistantAthleticDirectorforCommunicationsandGameManagement’sResponsibilities

● Arrangesforticketsellers,tickettakersandpersonnelnecessaryforactualadministrationofthecontestsuchasscorekeeper,timer,etc.

● Coordinateannouncersandstatisticiansforallhomeevents. ● Coordinateonlineandsocialmediaeventcoverage.

AdministratorOnDuty’sResponsibilities

Soccer• ArrivetoAlBarbourFieldintimetocheck-inwiththevisitingcoachingstaffand

introduceyourself.Askiftheyhaveanyquestionsandprovideanyanswers.Letthemknowhowtoconnectwithyoushouldtheyneedassistancethroughouttheevent.

• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachthatthetowelsarewaitingforthemoutsidetheshowersinthelockerroomandtoplacethembackinthebasketwhenfinished.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Oncetheintroductionsofteamsiscompleted,andtheeventissettobegin,checkthevisitingteamroomandlockitifnecessary.

• Stationyourselfnearenoughtothefieldtobeabletogetonthetrackatamoment’snoticeintheeventyouareneeded.Movepositionsthroughoutthenightsoyoucankeepaneyeonalargesegmentofthecrowd.

• Reporttothetracktoassistintheeventofaseriousinjuryorejection.Intheeventofaninjury,workwiththeATstaffandcampussafetytocoordinateemergencyservices,etc.Intheeventofanejection,immediatelytransporttheejectedplayerorcoachtotheappropriateteamroom(outofsightandsound)andinstructthemtheymuststaytherefortheremainderoftheevening.Checkinonthemintermittentlytobesurethey’refollowingthoseinstructions.

• Intheeventoffightorejection,callcampussafetyifneeded,andgatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthematch.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Justbeforethestartofhalftime,unlockthevisitingteamroom.• Atthestartofplayinthesecondhalf,locktheteamroom.Re-openimmediately

followingtheendofthematch.NOTE:iftheteamroomissharedbythemenandwomen’steamandtherearemembersoftheteamintheroomyoudonotneedtolockandunlockthroughoutthenight.Ifyounoticethesecondteamtoplayisstillhangingaroundandhasnotbeenintheirteamroomyetatthestartofthesecondhalfofgameone,pleasecheckinwiththemtobesuretheyknowwheretogo.

• Attheconclusionofthegame,keepaneyeontheofficialstoensuretheyaresafelyheadedoffthefieldtotheirlockerroomorcars.Ifthegamewasespeciallytenseyouarewelcometoofferthemanescorttotheircars.

• Remainatthefacilityuntilmostofthecrowdhasdispersed.NotifytheAssistantADforCommunicationsorAssistantSportsInformationDirectorbeforeleaving.

Volleyball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand

• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedure(e.g.checkingIDsforanyoneonthepasslistandgettingsignatures)andgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Afterthefirstsetbegins,lockthevisitingteamroom.Re-openimmediatelyfollowingtheendofthematch.

• Intheeventofafightorejection,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoinapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).

• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Movethroughoutdifferentspotsinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Attheconclusionofthematch,keepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

Basketball• ArrivetoChaseGymintimetocheck-inwiththevisitingcoachingstaffand

• Throughouttheeveningmonitortheticketingcrewtobesuretheyarefollowingrollticketproceduresandgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthematch,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbyhalftimeiftowelswillbeneeded

forthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Justbeforetip-off(orwithacoachrequest)locktheteamroom.Re-openjustbeforehalftime.NOTE:Ifthewomen’sandmen’steamsaresharingateamroombesuretoconnectwiththemen’steamassoonasyouseethemarriveandletthemknowtheywillbeallowedintheirroomoncethewomen’steamcomesoutforhalftime.Leavetheroomunlockeduntilmen’stip-off.

• Stationyourselfcloseenoughtothecourttobeabletoassistifnecessary,butalsoatapositionwhereyoucanhearwhatishappeningamongstthecrowd(forpositivegameenvironmentpurposes).

• Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Reporttothecourttoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Intheeventofafightorejections,callcampussafetyifnecessary,andhelpgetejectedplayers/coachessequesteredtoteamrooms.Theplayerorcoachmustbeescortedtotheirteamroomandinformedofthefollowingrules:

• PerNCAArules,theindividualmuststayintheroomoutofsightandsounduntilafterthegame.Thegameadministratorwillbethepersontoallowtheejectedplayer/coachtorejointheirteamatanappropriatetime.

• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.

• Attheconclusionofthegamekeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

Baseball/Softball• Arriveatthefacilityintimetocheck-inwiththevisitingcoachingstaffand

• Intheeventyouarecoveringbothbaseballandsoftballatthesametime,ensurethattheleadpersonoftheeventstaffforbothgameshasyourcellnumbertocontactyouifneededandisawarethatyouarecoveringbothevents.Tryandmovebetweeneventsregularly.

• Throughouttheeventmonitortheticketingcrewtobesuretheyarefollowingrollticketprocedureandgetthemchangeifrequested.

• IfnotifiedbytheAdministratorforFacilitiesandEventsthatthevisitingteamrequestedtowels,clearlyinstructthevisitingcoachonwheretopickupandleavetheshowertowels.TheAdministratorforFacilitiesandEventsisresponsibletoensuretowelsaresetoutforadvancerequests.Ifthevisitingcoachrequeststowelsthedayofthegame,thegameadministratorwillworkwiththeEventStafftoaccommodate.TheAdministratorforFacilitiesandEventsisresponsibletohavecleantowelsfoldedandreadyforuseinthelaundryroom.ThegameadministratorshallnotifytheEventStaff/SportsInformationbymid-game(orhalfwaythroughadoubleheader)iftowelswillbeneededforthevisitingteam.TheSportsInformationDirectorpresentwillthencoordinatewiththeEventStafftoputtowelsinplace.

• Stationyourselfinavisiblepositioninthecrowdwheretheeventstaffcanreachyouifnecessary.Movethroughoutdifferentplacesinthecrowdthroughoutthenighttokeepaneyeonalargesegmentofthecrowd.

• Reporttothefieldtoassistintheeventofaseriousinjury.WorkwiththeATstaffandcampussafetytocoordinateemergencyservicesifnecessary.

• Intheeventofanindividualejection,immediatelyreporttothedugoutoftheejectedparty,gettheirattentionandinformthemyouaretheretoimmediatelyescortthemawayfromthefield.Escorttheejectedplayerorcoachtoadesignatedspotoutofsightandsoundfromthefield.Instructthemtheyaretoremainthereuntilaftertheconclusionoftheday’sgames.

• Intheeventofanejection,gatherplayerorcoachnameandabriefdescriptionoftheoffenseandsendthatinformationtotheDirectorofAthletics.

• Intheeventofafightormultipleejections,callcampussafetyforadditionalsupportandgetthoseejectedsequesteredoutofsightandsoundofthefield.Theejectedplayerorcoachmustbeescortedtotheteamvehicle(softball)andteamvehicleorG11classroom(baseball)andinformedofthefollowingrules:

• Attheconclusionofthegame/skeepaneyeontheofficialstobesuretheyhavesafepassagetotheirlockerroomarea.

Tennis• ArrivetoBiolaTennisCenterintimetocheck-inwiththevisitingcoachingstaffand

• Youdonotneedtoremainpresentthroughouttheentireeventbutshouldensurethatyouareeasilyreachableshoulditbenecessarytoreporttothefacilitytoprovidesupport.

AthleticTrainer'sResponsibilities● Providespreventiveorcorrectivemedicalneedsasperceivedorrequested. ● Issuesandcollectstowelsforvisitingteamuse. ● Provideswaterforbothteams.

LaundryAttendant’sResponsibilities● Preparesuniformsandotherequipmentpriortoeventtime,accordingtodirections

fromthecoach. ● Providegameofficials/refereeswithlaunderedtowelsinfacilitiesforuse. ● ProvidetowelsforhomeandvisitingteamsaccordingtoPacWestConferencesport

regulationsbeginningfall2017–18forPacWestConferencecompetition.

DepartmentAdministrativeAssistant’sResponsibilities● Arrangeforofficialsforeachcontestandcoordinatetheirpayment.

Announcer'sResponsibilities● Announcingwillbedoneinawaytohonorboth(all)teams. ● Allannouncementsmustbeclearedwiththeassistantathleticdirectorfor

communicationsandgamemanagementpriortoannouncing,exceptactualgamehappeningsandtimeandplaceofnextscheduledgame(s).

● Coordinatepre-eventprayerandnationalanthem,whenapplicable. ● AspecificannouncementwillbereadregardingcurrentaffiliationChampionsof

Characterprogramanduponentry,PacWestSportsmanshipGuidelines.

TicketingProcedureBiolaAthleticsusesarollticketingsystemforitshomeathleticevents.Eventsthatarenormallyticketedarebaseball,softball,soccer,volleyballandbasketballevents.Theticketingsystemcurrentlyoperatesonacash-onlybasis.In-Gameticketingoperations(ticketsales,passlist,etc.)areperformedbystudentworkerswithcloseoversightfromthesportsinformationstaffandthegamedayadministrator.Thesportsinformationstaffcompletesthefinalreconciliationatthecompletionofeachevent.Atthebeginningofeachshift,studentworkersareprovidedwithamoneybagfilledwith$150forchangeandatillreconciliationsheettotracksales,ticketsout,andmoneyin.Inthereconciliationprocessattheendofeachevent,thestartingcash,plusthevalueofticketsoutiscomparedwiththetotalnumberofdollarsinthebagattheendoftheshiftandmustmatch.Thereconciliationsheetisalsousedtotrackthestartingandendingticketnumbersontheticketrolltobesurethatitmatcheswhat'swritten.Thegamedayadministratorchecksinregularlytobesureticketoperationsarerunningsmoothly.Therollticketsareonlyforpaidadmissions.Anyfreeadmissionisallowedtoenterwithoutaticketoncethey'vecheckedinwiththeticketingpersonnel.FreeadmissionsincludeallBiolastudents,staff,facultyandalumni(withID),coach'sguestsrequestedthroughARMSandstudent-athleteguestsrequestedthroughARMS(max4).Thetickettaker/sellerisalsoresponsibleforcheckingIDandhavingtheplayer'scomplimentaryguestssignthesign-insheet.Theticketnumbersfromeacheventaretrackedinanexcelspreadsheet.Thecomplimentaryticketsheetisgiventotheassistantathleticdirectorforcompliance.ThemoneyisdepositedbythedepartmentadministrativeassistantascoordinatedbytheSportsInformationOffice.Forlargerevents(rivalrygame,alumnievent,etc.),theSportsInformationOfficemayuseBiola'scampusticketingservicetosellanddistributeticketspriortotheevent.

ConcessionStandPolicies1. Theconcessionstandwillbeunderthesupervisionoftheassistantathleticdirector

forcommunicationsandgamemanagement.

2. Thenetprofitsfromtheconcessionstandsaleswillbedepositedintothegeneral

athleticsdepartmentaccountalongwithticketincome.

3. Theassistantathleticdirectorforcommunicationsandgamemanagementwillsuperviseordelegatesupervisionofconcessionstandpersonnel.

4. Theassistantathleticdirectorforcommunicationsandgamemanagementwilldeterminethehoursthattheconcessionstandwillbeopeninaccordancewithneedsandrequestsfromcoaches,organizationsorothers.

5. Theconcessionstandwillbeproperlytakendownandstoredimmediatelyaftertheathleticeventconcludes.

6. Theassistantathleticdirectorforcommunicationsandgamemanagementwillplaceallmoneyfromtheconcessionstandinthesafeimmediatelyuponclosing.

7. Allinventoryfromtheconcessionstandwillbereconciledatendoftheevent.

8. Themoneyfromtheconcessionstandwillbecounted,recordedandpreparedfordepositbytheassistantathleticdirectorforcommunicationsandgamemanagement.Itwillbeturnedintothedepartmentadministrativeassistanttobedepositedperthenormaluniversityfinancialchannels.

9. TheseniordirectorofAuxiliaryServicesmustapproveallitemsforsale.

SportsPublicity1. Eachsummer,thecoachwillcompilethescheduleandrosterandsendittothe

assistantathleticdirectorforcommunicationsandgamemanagement.Thedeadlineforsubmissionofscheduleandrosterwillbeinconjunctionwiththedeadlinesestablishedbytheassistantathleticdirectorforcompliance/SWAinthecompliancesectionNCAADeclarationofPlayingSeason.

2. Theassistantathleticdirectorforcommunicationsandgamemanagementwillutilizetheideasandresourceslistedbelowandanyotherideasandmaterialstogenerateasmuchpublicityaspossiblefortheuniversitythroughtheathleticsprogramandspecificsports.Theseeffortswillusuallyincludethefollowing:

● Reportingofalleventresults ● Publicationofthewebsite ● Pre-andpost-eventnewsreleases ● Specialinterestnewsreleases

SocialMediaPolicy

PersonalSocialMediaAccountPolicyThereisabalancingactinvolvedwhenitcomestosocialmedia,especiallyforstudent-athletes.Whilefreedomofspeech,expressionandassociationissupportedandencouraged,coaches,administratorsandstudent-athletesmustatalltimesrepresentthemselves,BiolaUniversityandthenationalassociationwithcharacterandappropriateconductonsocialmedia.BiolaAthleticsadvisesstudent-athletestoexerciseextremecautionintheiruseofsocialmediaplatforms(Facebook,Twitter,Instagram,YouTube,etc.).Alwaysrememberthatinappropriatepostingscanfollowanindividualforlife.Thefollowingremindersforstudent-athletesarepublishedintheStudent-AthleteHandbook,andpertaintoallcoachesandathleticsdepartmentpersonnel:

● Nothingiseverfullyprivate.Evenifaccountsareprivate,followerscanmakepostingspublic.

● Onceapostorphotoisplacedonline,itiscompletelyoutoftheuser’scontrol,regardlessofwhetheraccesstoapageislimitedaccess.Evenifdeleted,someonecouldhavesaveditorscreen-capturedit.

● Donotpostinappropriateinformationorphotosthatcoulddamageorembarrassindividuals,teams,theathleticsdepartmentorBiolaUniversity.Thisincludesretweetingorrepostinganotheruser’scontent.

● Donotallowphotostobetakeninacompromisingsituation.Anyonecanpostacellphonephotoandtagstudent-athletesorstaff,leavingthemwithlittlecontroloverthecontentorusageofthephotograph.AlwayskeepBiolaUniversity’scommunitystandardsinmindandbesuretofollowthematalltimes.

● Donotpostdisrespectfulcommentsorengageininappropriatebehaviorininterviewsoronsocialmedia,including:

1. Derogatoryordefamatorylanguageaboutothers,includingcoaches,officials,opponents,BiolaAthletics,BiolaUniversity,theconferenceornationalaffiliation.

2. Commentsthatconstituteacrediblethreatofphysicaloremotionalinjurytoanotherperson.

3. CommentsorphotosthatdescribeorsupportbehaviorcontrarytoBiola

University’scommunitystandards.Ex:sexualrelationsoutsideofmarriagebetweenahusbandandwife,theftanddishonesty.Also,theuseoftobaccoproducts,theuseofalcoholicbeveragesandtheactivityofgambling.

4. Commentsthatdiscloseconfidential,sensitiveorprivateinformationsuch

asathleteinjuries,rosters,playbooks,gameplans,officiating,etc.

● Forsafetyreasons,donotpostpersonalinformation(address,phonenumber,emailaddress,dateofbirth,classschedule,whereaboutsordailyactivities).Thiscouldallowaccessfromonlinepredators/stalkers/identitytheft.

● Asareminder,coaches,athleticsdepartmentadministrators,thecurrentnationalaffiliation,faculty,staff,ResidenceLife,employers,alumni,themediaandtheCampusSafetycananddoreviewthesewebsites.

TeamSocialMediaAccountPolicy1. Theaccountsmustberunbyastaffmember(headcoachorassistantcoach).

2. TheSportsInformationOfficemusthaveadministrativerightsontheaccount

(Facebook)ortheusername/passwordcombination(Twitter/Instagram).

3. TheSportsInformationOfficehastherighttoremoveanypostatanytimeifitisnotrepresentingtheBiolaAthleticsbrandproperly.Theassistantathleticdirectorforcommunicationsandgamemanagementwillmeetwithanindividualtodiscusswhyithadtoberemovedinordertoavoidthesituationinthefuture.

4. BiolaAthleticsanditsteamsmaynothaveSnapchataccounts.Thereisnowaytocontrolcontentonthatplatformanditincreasesthedepartment’ssusceptibilitytopoststhatcouldbedamagingtoBiolaAthletics.

5. Atnotimemayanyteamaccountmentionthenameofarecruit,contactarecruit,orshareaphotoofarecruitwiththeteam.Itisnotallowedforrecruitinginformationtobemadepublicfortheprotectionofprospectivestudent-athletes.

InterviewPolicies

InternalInterviewsPolicyAsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedbytheSportsInformationOffice,forinterviews,comments,photosessionsorotherformsofcontactwiththemedia.ThesesessionsaresetupprimarilythroughtheSportsInformationOffice,andwilloccurprimarilyin-season,thoughoccasionallyintheoff-seasonaswell.

UponarrivalatBiolaUniversity,student-athletesareaskedbytheSportsInformationOfficetofilloutanonlinequestionnaireforappropriatepublicity.Headcoacheswillberesponsiblefortheirstudent-athletesturninginthemediaformsintherequestedtimeframe.

Coaches,staffandstudent-athleteshavearesponsibilitytoBiolaUniversitytobecooperativewiththemedia.Thepublic’sperceptionofBiolaUniversity,itsathleticsprogramandindividualteamsareshapedbymediacoverage,andyoushouldmakeeveryefforttomakeapositiveimpressionthatreflectsthemission,visionandvaluesoftheuniversity.

ExternalMediaInterviewPolicyThefollowingconditionsshallapplyfortheBiolaAthleticsInterviewPolicy:

SchedulingInterviews

InthecaseofallinterviewswithanymemberofBiolaAthletics,interviewsbythemediamustbescheduledthroughtheassistantathleticdirectorforcommunicationsandgamemanagementaminimumof24hourspriortotherequestedinterviewtime.Thisincludesbothstudentmediaandoff-campusmedia.Communicationwillalsooccurwiththeinterviewerfromtheassistantathleticdirectorforcommunicationsandgamemanagementtodetermineandapprove/disapprovethethemeandquestionsintheinterview.

PostseasonParticipationIn2017–18and2018–19,BiolaAthleticsteamsandindividualswillnotbeeligibletoparticipateinNCAADivisionIIpostseasonplay.BiolaUniversityhasbeenacceptedintotheNationalChristianCollegeAthleticAssociation(NCCAA)duringthistwo-yearperiodtoprovidepostseasonplayopportunitiesforstudent-athletes.BiolaAthleticswillalsosetitsownstandardstoqualifyforNCCAApostseasontoensureateamhasearnedtheprivilegeofpostseasonparticipationthroughwinpercentage,conferencerecordand/orindividualqualifyingstandardspersport.PostseasonAwardBanquetsPostseasonteambanquetsareencouragedtohonorandcelebratetheachievementsofthestudent-athletesintheirteamendeavors.Headcoachescandecidehowthiseventisconducted(whetherthisisaBBQatahome,mealatarestaurantoradessert).

o AnyparentswhoareinvitedmustpaytoattendandeatperNCAArules. o BiolaAthleticswillnotprovideorpurchaseplaquesforteambanquets.Teamsmay

purchaseawardsontheirown.However,thisexpensewillbeabsorbedbytheteambudget.Inaddition,anyparticipationaward/gifttoyourstudent-athletesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAandmeetthefinancialmaximumsallowableperNCAAFigure16-1intheNCAADivisionIIManual.

Fundraising

EaglesAthleticAssociationMissionThemissionoftheEaglesAthleticAssociation(EEA)istoraiseannualsupportforBiolaAthleticsinordertooffsettherisingcostsoftuitionandoperationalexpenses.BiolaUniversityoffersauniqueandtransformativeexperiencewithabiblicallycenterededucationthatwillpreparestudent-athletestousetheirplatformofathleticstoshareChristwiththeworld.TheEAAisdeterminedtomakethislife-changingexperiencemoreaffordableforourstudent-athletesastheyaretrainedinmindandcharacterandpreparedfortheircareersafterBiola.

EAACornerstones:

ImproveStudent-AthleteAffordability—Byincreasingthescholarshipsupportofathletics,Biolabecomesamoreaffordableandattractiveoptionforstudent-athletes.IncreasedscholarshipalsolessensthefinancialimpactofaBiolaeducationoncurrentstudent-athletesandtheirfamilies.

DevelopStudent-AthletesinMindandCharacter—Throughthebiblicallycenterededucationourstudent-athletesreceiveatBiola,theyareempoweredtousetheiruniqueathleticplatformtoimpacttheworldforChristandhiscause,bothduringtheirtimeasstudent-athletesandbeyond.

BuildQualityAthleticFacilities—InordertosupportBiola'snationallyrecognizedandesteemedathleticprograms,renovationsarenecessarytobringsomeofourfacilitiesuptoparwiththeperformanceofourteams.Threeprojectsarecurrentlybeingfundraisedfor:anewtenniscomplex,softballcomplexandtrackandfieldcomplex.

FundraisingPolicyBiolaUniversityathleticteamsareallowedtoraisemoniestosupplementtheiroperationalbudgets.Thesemonieswillgointoarestrictedaccount(pleaseseebudgetoperationsforspecificinformation)andcanbeusedtoenhancetheprogram’srecruitingbudget,travel,teamgear,missiontripsandotherapprovedareas.However,individualfundraisingactivitiesmustbeapprovedbytheassistantathleticdirectorforcompliance/SWAand/orthedirectoroftheEaglesAthleticAssociationandcoordinatedwiththeOfficeofAdvancement.Toobtainapproval,acoachmustsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAand/ordirectoroftheEaglesAthleticAssociationaminimumofsixweekspriortotheactivityandreceivewrittenapprovalinordertoproceedwiththefundraisingevent.Afundraisingeventisaneventdesignedwiththeintentionofraisingmoney.Allofthefollowingpoliciesmustbefollowed:

1. Student-athletescannotmissclassforanyfundraisingactivity. 2. Monetarygiftsgivendirectlytotheheadcoachmustbeturnedintothedepartment

administrativeassistant(includingcashgifts)withinthreebusinessdaysofreceipttobeprocessedandcreditedtotheproperaccount.

3. AllathleticsfundraisingeffortsmustbedoneincollaborationwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.Formoreinformation,calloremailthedirectoroftheEaglesAthleticAssociationat(562)906-4128oreagles.athletic.association@biola.edu

4. CoacheshostingaparentoralumnidaymustgivethedirectoroftheEaglesAthleticAssociationasix-weeknotice.

5. Requestsfordonor,parentandalumniinformationshouldbemadethroughthedirectoroftheEaglesAthleticAssociation.

6. AllathleticssponsorshipshouldbecoordinatedthroughthedirectoroftheEaglesAthleticAssociation.

SummerCampsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringallsportscampsandclinicsthatinvolveBiolaUniversitystudent-athletesand/orstaffmembers.RefertoBylaw13.12intheDivisionIINCAAManualforcompleterulespertainingtosportscampsandclinics.

InstitutionalCamps&ClinicsAnycamporclinicisconsideredinstitutionalifitisownedoroperatedbyanNCAAschoolormemberofanNCAAschool’sathleticsdepartment,whetheritisconductedonoroffofitscampus.AnysuchcamporclinicmustfollowNCAArules(e.g.,opentoanyandallentrants,limitedonlybynumberandage,cannotemployorgivefree/reducedadmissionprospects,etc.)

Camp/ClinicDirector’sResponsibilitiesThecamp/clinicdirector’soversightofsportscamps/clinicsincludes,butisnotlimitedto:

● Produceandmonitorcampandclinicbrochures,invitations,advertisements,websiteandotherinformation.

● SubmittingtheInstitutionalCampandClinicsRequestviaARMStotheassistantathleticdirectorforcomplianceforapprovalby:

o April1,forallsummerinstitutionalcampsandclinics

o August1,forallfallsemesterinstitutionalcampsandclinics

o December1,forallspringsemesterinstitutionalcampsandclinics

● Maintainandmonitorallcamp/clinicfinancialrecords.

● Monitorenrollmentlimitationsofcamp/clinic.

● Monitorcompensationofcamp/clinicemployeesinaccordancewithNCAAbylawsandinstitutionalrequirements.

● Reportemploymentofhighschoolortwo-yearcollegecoachestotheassistantathleticdirectorforcompliance/SWA,inaccordancewithNCAAbylaws.

● Arrangeforhousing,foodservice,athleticfacilities,concessionsandproductsalesinaccordancewithBiolaUniversityprocedures.

● Ensurestudent-athletesdonothandlecamp/clinicmonies.

● SubmittheCamp/ClinicWrap-UpReportwithinoneweekoftheconclusionofthecamp/clinicviaARMS.

GeneralProceduresforBiolaUniversitySportsCamps/ClinicsThefollowingproceduresmustbefollowedforeachinstitutionalsportscamp/clinic.

1. Thecamp/clinicdirectorwillworkwiththeadministrativeassistanttothedirector

ofathleticstoreservetheuseofathleticfacilities(e.g.,ChaseGymnasium,AlBarbourField,etc.).Other,non-athleticfacilities(e.g.,residencehalls,diningcommons,meals,etc.)mustbeapprovedandcoordinatedthroughAuxiliaryServices.

2. TheCamp/ClinicRequestFormwillbesubmitted,viaARMS,andwillthenneedtheapprovaloftheassistantathleticdirectorforcompliance/SWAbeforethecampcanbeofficiallyapproved.

o Thecamp/clinicdirectormusthavebrochures,website,registrationform,

etc.,approvedbytheassistantathleticdirectorforcompliance/SWAandtheassistantathleticdirectorforcommunicationsandgamemanagementpriortoadvertisingthecamp/clinic.

▪ Note:ABiolaUniversitycampmayusethenameorpictureofanystudent-athleteemployedasacounselororanystudent-athletefromthememberinstitutiontopublicizeorpromotethecamp,includingtheuseofthestudent-athlete’snameorpictureincampbrochuresorotheradvertising(Bylaw12.5.1.5.1).

3. Theassistantathleticdirectorforcompliance/SWAwillthennotifytheassistant

athleticdirectorforcommunicationsandgamemanagement,associateathleticdirectorforinternaloperations,directorofathletics,andcamp/clinicdirectorthatthecamp/clinichasbeenapproved.

4. Perinstitutionalpolicy,acamp/clinicisnotrequiredtohaveanathletictrainercoverthecamp/clinic.However,shouldthecamp/clinicdirectordesiretohaveathletictrainingcoverage,heorsheisresponsibletosecureoneofBiola’scertifiedathletictrainersfortheevent.Anathletictrainercoveringacamp/clinicistobecompensatedfromcampfundsviaaCompensationRequisitionForm.

5. OnlydependentsofBiolaUniversityemployeesmayreceiveafreeorreducedadmissionrate.ACampsandClinicsFreeorReducedAdmissionFormmustbesubmittedtotheassistantathleticdirectorforcompliance/SWAbeforethestartofthecamp/clinic.

6. TheBiolaUniversityCamp/ClinicParticipationWaiverFormmustbecompletedforeachparticipantbyherself/himself,orher/hisparentorguardian,nolaterthanthedayofregistration.Minorsmusthaveparentalconsent.Inthecaseofateamcamp,proofofliabilityinsurancemaybeusedinlieuofanindividualconsentform.

7. Theheadcoachmustcoordinatecamp/clinicinsurancethroughriskmanagement.Communicationshouldbemadeincludingthenumberofparticipants,numberofstaff,agesofparticipants,datesandtimesofthecamp.Copytheassistantathleticdirectorforcompliance/SWAonallcorrespondence.Email:

risk.management@biola.edu

8. Thecamp/clinicdirectormustsubmittheCamp/ClinicEmployeeForm,viaARMS,totheassistantathleticdirectorofcomplianceaftertheconclusionofeachcamp/clinicsession.

9. AnyfeesreceivedfromacampareduetotheBiolaAthleticsadministrativeassistantwithinthreedaysofreceipt.CoachesarerequiredtouseARMSCampstocollectfeesandprovidecampregistrationviatheelectronicregistrationservicesattheBiolacampswebsite(biolacamps.com).Allincome/expensesforthecamp/clinicwillberunthroughtherespectivesport’scampbudget.

10. AnyCompensationRequisitionForms,and/orReimbursementRequisitionsforacamp/clinicareduetotheBiolaAthleticsadministrativeassistantwithinoneweekfollowingtheconclusionofthecamp/clinicinadditiontotheCamp/ClinicWrap-UpReportinARMS.

11. TheBiolaAthleticsadministrativeassistantwillprocessallCompensationRequisitionFormsforallcampemployeesandsubmitthemtotheaccountingoffice.

12. TheBiolaAthleticsadministrativeassistantwillprovideacopyofallCompensationRequisitionFormstotheassistantathleticdirectorforcompliance/SWA.

13. Theassistantathleticdirectorforcompliance/SWAwillcompareallCompensationRequisitionFormstotheCamp/ClinicEmployeeFormandtheCamp/ClinicWrapUpReportandverifyallcampemployeesarepaidaccordingtoNCAAregulations.

Otherthingstonoteinrelationtocampsandclinics:● Therearenolimitsonthenumberofstudent-athleteswhomaybeemployed(e.g.,

ascounselors)incampsorclinics.Currentlyenrolledstudent-athletesmaynotparticipateascampersintheirinstitution’scamporclinics.

● Student-athleteswhoareemployedforacampmustbehiredasstudentworkers(hourly)perHumanResourcespolicies.TherateatwhichtheyarehiredmustfallwithinthestandardacceptablerangeforthetypeofjobtheywillbeperformingasdeterminedbyHumanResources.

● Anystudent-athletehiredtoworkacampmustsuccessfullypassabackgroundcheckthroughHumanResourcespriortoworkingacamp.

● Allcampemployeesmustfollowa“lineofsight”policythroughoutthedurationofacamp.Acampinstructormustalwaysbewithinsightofanotherinstructor/employeewhenwithacamper.Acampinstructor/employeeisnevertobealonewithacamper.

● Biola’sbasketballcampsorclinicsmaybeconductedonlyduringaninstitution’ssummervacationperiod,unlesssuchactivitiesmeettheprovisionsregardingdevelopmentalclinicssetforthinNCAABylaw13.11.3.1.

● Inoperatingasportscamporclinic,aninstitution,membersofitsstaffora

representativeofitsathleticsinterestsshallnotgivefreeorreducedadmissionprivilegestoanyindividualwhohasstartedclassesfortheninthgrade.

● Aprospectivestudent-athlete’sexpensestoattendamemberinstitution’ssportscamporcliniccannotbepaidforbyarepresentativeofaninstitution’sathleticinterests.

Camps/Clinics:AthleticTrainingCoverageRequirementsWhenaprogramishostinganinstitutionalcamp/clinic,thatprogramisrequiredtohaveatrainedandcertifiedfirstresponderpresentatalltimes.Therequiredminimumqualificationsofthefirst-responderwillvarydependingonthetypeofcampbeinghosted.Threetypesofcamps/clinicshavebeenidentifiedforthepurposesofassessingthelevelofathletictraining/firstrespondercoveragerequired.Thethreetypesofcamps/clinicsandtheircoveragerequirementsareasfollows:

TeamCamp-Gamebasedortournamentstylecamps.Acertifiedathletictrainerisrequiredforinstitutionalteamcamps.Coveragewillbecoordinatedthroughtheassistantathleticdirectorforsportsmedicineatacostof$35/hourtobepaidtothecertifiedathletictrainerhiredandthefundswillcomefromtheprogram’scampbudget.ItispermissibletorequestcoveragebytheBiolaAthleticTrainingstaff.However,inmostcasesacontractathletictrainerwillbeusedforcoverage.AnycontractedcertifiedathletictrainerwillberequiredtocompletethestandardBiolaUniversity“IndependentContractorAgreement”andanIRSW9form.CoveragewillberequestedontheInstitutionalCampandClinicsRequestforApprovalforminARMS.Theprogramhostingthecampwillbesuppliedwithaminimalfirstaidkit.Anathletictrainingkitwillbeprovideduponadvancedwrittenrequestbythecampdirector/coach.Anysignificantuseofsuppliesfromathletictrainingkitshouldbeloggedbythecamp’scertifiedathletictrainerandwillbebilledtothecampbudget.

ProspectCamp-CampdesignedprimarilyforPSAsorPSAagecampers.

Ataminimum,atrainedfirstresponder(anindividualcertifiedinfirstaidandCPR/AED)isrequiredtobepresentatalltimes.Acoach/campdirectormaychoosetofunctioninthiscapacityortheymayhireanAthleticTrainingRoomstudentworkerwithpropercertifications.IfanAthleticTrainingRoomstudentworkerisdesired,thecampdirectorwillneedtoindicatethatrequestontheirinitialsubmissionoftheirInstitutionalCampandClinicsRequestforApprovalform.Theassistantathleticdirectorforsportsmedicinewillnotifythecoach/campdirectorofthenameofthestudent-worker(s)thatwillbestaffingthecamp.Ifastudentworkercannotbesecuredtocoverthecamp,thecampdirectorhastheoptiontoeitherhireacertifiedathletictrainerorensurethatatrainedfirstresponderispresentatalltimesduringtheoperationofthecamp.

WhenthecampdirectorfillsouttheCamp/ClinicWrap-Upformatthecompletionofthecamp,theywillneedtoreportthename(s)ofthestudentworker(s)aswellasthehoursworked.Thosehourswillbecheckedagainstthetimecardofthestudentworkerbytheassistantathleticdirectorforsportsmedicine.Oncethehoursareverified,theexactcosttohirethestudentworkerwillbetransferredfromtheprogram’scampfundintotheathletictrainingstudentworkerbudgetbytheassociateathleticdirectorforinternaloperations.Theprogramwillbesuppliedwithaminimalfirstaidkit.Thefirstrespondershouldonlytreataninjurytheyaretrainedtotreatandaregenerallyincapableofin-depthinjuryevaluation.Shouldacoach/campdirectorwishtohireacertifiedathletictrainer,theyshouldfollowthestepsoutlinedintheTeamCampsectionabove.

Skill/InstructionalCamp-Campgearedtowardsyouthinelementarythroughmiddleschoolwhichhasalowerriskofinjury.

Ataminimum,thecampdirectorand/orhisorherstaff(whoarerequiredtobeFirstAidandCPR/AEDcertified)willactasfirstrespondersaccordingtotheircertificationinfirstaidandtheuseofCPR/AED.Shouldgreatercoveragebedesired,thecoach/campdirectormayrequestahigherlevelofcoverageusingtheproceduresoutlinedintheTeamCampandProspectCampsectionsofthispolicy.Anyexpensesforhighercoverage(wages,supplies,etc.)willbebilledtotheprogram’scampbudget.

AdditionalAthleticTrainingCampInformation� AnAEDisavailableingym[eastwallofmainfloor],allcampussafetyunits,

fitnesscenter,andhealthcenter)� Uponadvancerequest(greaterthan3businessdays),theassistantathletic

directorforsportsmedicinewillhelparrangeaccesstowatercoolersandinjuryiceforinstitutionalcampsifheisavailable(e.g.notforoutsidegroupsusingathleticfacilitiesasguests).Campstaffisresponsiblefortransportingallsuppliestotheirfacility.

� Allcampliteratureshouldemphasizecampersaretobringawaterbottlefortheirpersonaluse.

OutsideorPrivatelyOwnedCampsOutsidecampsorclinicsareanynon-institutional(notoperatedbyanNCAAschool/staff)orprivatelyownedcampsorclinics.Coaches,athleticsdepartmentstaffmembersandstudent-athletescanonlybeemployedatanoutsidecamporclinicifitisoperatedunderallNCAArulesapplicabletoinstitutionalcampsandclinics.Therefore,allcoaches,athleticsdepartmentstaffmembersandstudent-athletesmaynotbeemployedatanyoutsidecampsorclinics,includingthoserunbyanotherschool,withoutpriorapprovalfromtheassistant

athleticdirectorforcompliance/SWA.Astudent-athletewithremainingeligibilityisnotpermittedtoconducthisorherowncamporclinic.

ProceduresforRequestingOutsideCamp/ClinicEmploymentCoaches,athleticsstaffmembersandstudent-athletesmaynotbeemployedatanoutsidecamporclinicwithoutwrittenpermissionfromBiolaUniversity.Theprocedureforrequestingpermissionfollows:

1. Inordertobeemployedatanoutsidecamporclinic,aBiolaOutsideCamp/ClinicApprovalFormmustbecompletedbytherequestingcoach,athleticsdepartmentstaffmemberorstudent-athleteandsubmittedtotheassistantathleticdirectorforcompliance/SWA.Itisdueatleasttwoweekspriortothecamporclinic.

2. Theassistantathleticdirectorforcompliance/SWA,inconsultationwiththedirectorofathletics,willreviewtheinformationtoensurethatthecamp/cliniciswithinNCAArules.

3. Theassistantathleticdirectorforcompliance/SWAwillemailtheindividualrequestingpermission,eitherapprovingordenyingtheemployment.

FacilitiesPoliciesandUsage

UsagePoliciesTheathleticfacilitiesareforuseprimarilybystudent-athletes,andthenthegeneralstudentbodyandthecampuscommunityatBiola.Allfacilitiesrequirereservation.

On-campusgroupsrequestingtousethefacilitiesshouldfileaCampusCoordinationRequest.Off-campusgroupsrequestingfacilityuseshouldcontactConferenceServicesandmusthaveinsurancecertificates,payrentalfees,andmakeanyotheraccommodationsperConferenceServices.Currentpolicyandfacilityneedsmakeapprovaloffacilityreservationbyoff-campusgroupsrareduringtheacademicyear.

Athleticfacilitiesarenottobeopenedormadeavailablebyheadcoachestothegeneralpublic.

IndoorFacilities● ChaseGymnasium

o HometothenationallyrankedBiolavolleyballteamandBiolamen’sandwomen’sbasketball.

o Builtin1966,thegymwasexpandedin2005withanewcourtinstalledin2012.

o Thegymnasiumfeaturesseatingfor2,400basketballfansand1,400volleyballfanswithtwosetsofrolloutbleachersandbalconyseating.

o Thegymhashostedconferencetournamentbasketballgameseveryyearsince2008–09andhostsa14-teamvolleyballtournament,whichisnotedasoneofthebestinthecountry,atthebeginningofeachschoolyear.

o Thegymalsofeaturesahalftimeroomforthehomeandvisitingteams,menandwomen’slockerroomsandteamroomswithshowers,andaprimaryandsecondaryscoreboard.

o NamedafterBiola’ssixthpresident,J.RichardChase.

OutdoorFacilities● AlBarbourField

o LocatedeastofChaseGymnasium,AlBarbourFieldisthehomeoftheBiolamen’sandwomen’ssoccerteams.

o AlBarbourFieldwasoriginallyconstructedinthemid-1960s,butwasrenovatedinthesummerof2005whentheuniversityneededmoreparkingoncampus.Theybuiltaone-levelparkingstructureandinstalledthenewsyntheticturffieldontop.Thefirstgamesplayedonthenewsurfacewereinthefallof2005.

o Thefieldfeaturesfour16-bulblighttowersthatmakeittheperfectplaceforasoccergame,dayornight.

o Outdoorbleacherseatingoffers500seatsforfans.Withstandingroom,thefieldcancomfortablyhostupto1,000soccerfansandisoftenfullinthestandingroomsections.

o Thefieldfeaturesonescoreboardandasoundsystemtoencourageanexcitinggameenvironment.

o AlBarbourFieldhashostedconferenceplayoffgameseachyearsince2011,includinghostingNAIAOpeningRoundactionin2013.

● TrackandFieldPracticeFacilities o AroundAlBarbourFieldisBiola’ssix-lane,all-weatherpracticetrack. o Itfeaturesapolevaultandhighjumppit,longjumppitandenoughlanesfor

Biola’snationallyrankedcrosscountryandtrackandfieldprogramstopracticedayornight.

o TheEaglespracticetheirthrowsontheschool’sgrassfieldsbytheMcNallyclassrooms.Thefieldfeaturesathrowingcageforjavelin,discus,shotputandhammerthrow.

● LansingPool/SPLASH!AquaticCenter o LansingPoolisBiola’son-campusswimminganddivingfacility.

▪ Itisaseven-lane,25-yardpoolthatservesprimarilyasapracticefacilityforBiola’snationallyrankedswimanddiveprograms.

▪ Thefacilityhasbuilt-instadiumseating,divingboardsandimmediateaccesstothemen’sandwomen’slockerroomsandteamrooms.

▪ LansingPoolalsoplayshometotheschool’scommunityaquaticsprogramsandKinesiologyHealth,andPhysicalEducationdepartmentswimmingclasses.

o SPLASH!AquaticCenterisBiola’shomepoolforcompetitivemeetsandislocatedimmediatelyacrossthestreetfromthecampusattheLaMiradaActivityCenter.

▪ Ithasa50-meterpool,a25-yardpoolandawaterpark.Biolahostsitshomemeetsinthe50-meterpoolandalsorunsmeetsthereforitsconference,thePacificCollegiateSwimmingandDivingConference.

▪ The50-metercompetitionpoolissetupwith1625-meterlanes.Ithasa16-laneLEDscoreboard,lighttowersandastate-of-the-arttimingsystem.

▪ Thepoolhasbuilt-instadiumseatingforupto500fans.

● EaglesDiamond o Builtintheearly1970s,EaglesDiamondservesasthepicturesquehomeof

Biolabaseball.Itisnestledrightinthemiddleofthecampus,surroundedbystudenthousing,parkingandthelibrary.

o Thefieldfeaturesstadiumseatingfor125andhasadditionalbleacherseatingandstandingroomforupto500baseballfans.Italsohasapressboxareawithpower,Internetaccessandhookupsforthesoundsystem.

o Thefacilityfeaturesafullscoreboard,homeandawaydugoutsandbattingcages,equipmentstorageareasandasoundsystem.

o Thefieldsurfaceanddugoutswereupdatedinthesummerof2013andfeatureupdatedathleticsbranding,newdirtandnewgrass.

● FreedomField o FreedomFieldishometoBiola’snationallyrankedsoftballprogram.The

fieldwasacquiredwhenBiolapurchasedAndrewM.McNallyMiddleSchool.Itwasremodeledatthattimeandiscurrentlyinanothermulti-phaserenovation.

o Thefieldfeatureshomeandvisitordugouts,anicelyfurnishedandair-conditionedhometeamroom,ascoreboard,awarningtrackandapaddedbackstop.

o Thereiscurrentlyahittingcageandpitchingcage,newlyrenovatedinJanuary2016.

o Thefieldhostsbleacherseatingfor250spectators.Standingroomallowsforupto500softballfanstobeinattendance.Built-in,stadium-stylespectatorseatingandapressboxarepartofthecurrentrenovationplans.

o Inthesummerof2015thefieldwascompletelyresurfacedforbetterdraining,andawarningtrackwasadded.

● BiolaTennisCenter o BiolaTennisCenterbecameBiola’sfirston-campusvarsitytennisfacility

whenphaseoneofconstructionwascompletedin2005. o Thefacilitycurrentlyfeaturessixcompetitivecourtsapprovedfor

intercollegiatetennis.Thecourtsarelitforlongmatchesandeveningplay. o TheBiolaTennisCenterhostsallhomevarsitytennismatches,community

wheelchairtennis,SpecialOlympicsathletes,NationalJuniorTennisandLearningsummercampsandtheannualUnitedStatesTennisAssociation/IntercollegiateTennisAssociationRegionalTournament.

o Phasetwoofconstructionisscheduledtobeginshortlytoaddasunkencourt.

o Followingcompletionofaneighthcourt,thethirdphaseincludesaclubhousethatfeaturescoaches’offices,restrooms,aplayerloungeandstringingservices

AthleticTrainingFacilities● AthleticTrainingRoom

o Biola’sAthleticTrainingRoomwasbuiltin2010andislocatedbetweenChaseGymnasiumandAlBarbourField.ItishometotheEagles’threefull-timeathletictrainers.

o TheAthleticTrainingRoomisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpoolsandservicesplayersfromhomeandvisitingteamsthroughoutthecompetitiveseasons.

o Italsohasadditionalareasforwoundcaremanagement,tapingandinjuryevaluation.Italsofeaturesfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.

Forfurtherdetailsontheathletictrainingpolicies,proceduresandservicesprovided,pleaserefertotheAthleticTrainingsectionofthemanual.

StrengthandConditioningFacilitiesandPolicies

FitnessCenterandWeightRoomo HousednexttothegymareBiola’sFitnessCenterandWeightRoom.ThesefacilitiesservethegeneralstudentbodyandBiola’sintercollegiateathleticteams.

o TheFitnessCenterfeaturestreadmills,ellipticalmachines,stationarybicycles,rowingmachines,stabilityballs,freeweightsandweighttrainingmachines.Italsohasitsownrestroomsandawaterfountain.

o TheWeightRoomfeaturesfreeweights,weighttrainingmachines,squatracks,barbellplatformsandmoreanditisspecificallyreservedforathleticteamuseduringpracticetimes.

o Duringtheacademicyearthesefacilitiesoperatefrom6:30a.m.untilmidnightonweekdaysandfortentoelevenhoursonweekenddays.

BiolaWeightRoomandFitnessCenterPoliciesTheBiolaWeightRoomandFitnessCenterareavailableforusesolelybyBiolafaculty,staff

andstudents.PleasechecktheWeightRoomscheduleforavailabilitypriortouse.ClassesandreservedteamtimesalwaystakepriorityforWeightRoomuse.

TheassistantathleticdirectorforfacilitiesoperationsoverseestheBiolaWeightRoom.ThefollowingarepoliciesoftheBiolaWeightRoomandFitnessCenter:

1. Youmustliftwithatleastonepartner.

2. YoumustcompleteandsignawaiveracknowledgingtherisksassociatedwiththeBiolaWeightRoom.WaiversaretobesignedatthefrontdeskoftheFitnessCenterannually,priortothefallsemester.

3. StudentandstaffIDcardsarescannedforentranceintotheFitnessCenterandWeightRoom.

4. Properdressrequired.● Shirtsarerequiredtobewornatalltimes. ● Novolleyball-typespandexallowed. ● Closedtoedshoesmustbeworn(notakingshoesoffduringworkout). ● Sweattowelisrecommended.

5. AllmusicplayedmustbeappropriatetoBiola’sstandardsofconduct.

6. Besensitivetootherswaitingtousethesameequipment.

7. Absolutelynodroppingorslammingweightstogetherorontheground.Theonlyexceptioniswhenusingbumperplatesonthedesignatedplatform.

8. Allweightsandaccessoryattachmentsmustbereturnedtodumbbellracks,weighttreesoraccessoryracksafteruse.

9. Foldandstackworkoutmatsagainstthewallasdirectedbysigns.

10. Nofoodorbeveragesallowedotherthanwater.

Equipment&Apparel

ApparelorEquipmentthatIncludesInstitutionalIdentificationAstudent-athletemayuseinstitutionalequipmentduringoutsidecompetitiononlywhenrepresentingtheinstitution.

Astudent-athletemaypurchaseinstitutionalapparel(oruniform)foruseduringoutsidecompetitionatthegoingrateforsuchapparel,providedtheapparel(oruniform)isnolongerusedbytheinstitution.

Astudent-athletemaynotpurchaseequipmentatadiscountedpricefromaninstitutionalvendororoutsidevendor,providedsuchdiscounttostudent-athleteisbasedonhisorheraffiliationwiththeinstitutionorhis/herstatusasanathlete.

EquipmentandapparelarethepropertyofBiolaAthletics.Equipmentandapparelmustbereturnedattheconclusionoftheplayingseasonoracademicyear.

Theproceduresforequipmentandapparelareasfollows:

1. Student-athletesmustbeontheNCAAFinancialAidFormSummaryinordertobeissuedequipmentand/orapparel.

2. Athleticapparelisdefinedas,butnotlimitedto,practice,contestandtravelapparel.

3. Equipmentisdefinedas,butnotlimitedto,teamsupplies,practiceandgame/eventequipment.

4. Gameuniformsandwarm-upsmustbereturnedattheendoftheseason.

5. Thelaundryattendantorassistantathleticdirectorforfacilitiesoperationsis

responsibleforcompletinganInventoryCard,whicheachstudent-athletemustsign.TheInventoryCardmustbeaccurateandcurrentatalltimesandissubjecttoanaudit.

6. Allpracticegearanduniformsarelaunderedanddeliveredtoeachstudent-athlete.

Ontheinitialissuancethestudent-athletesignsadatedInventoryCardindicatingreceiptoftheequipmentandapparel.

7. CompletedInventoryCardswillbefiledintheequipment/laundryroomwiththe

laundryattendant.

8. Eachstudent-athletereceivesanyequipmentandapparelasnecessaryforthatparticularsport.

9. Ifastudent-athletewishestoreceivenewequipment/apparel,itwillbedoneonan

exchangebasis.Alltransactionsarerecordedonthestudent-athlete’sInventoryCardandaresignedbythestudent-athlete,headcoachandlaundryattendant.

10. Ifequipmentand/orapparelislost,stolen,damagedornotreturnedattheendof

theplayingseasonoracademicyear,thestudent-athleteshallbeheldfinanciallyresponsibleandwillbechargedfortheequipmentand/orapparel.

11. Astudent-athletemayretainathleticsapparel,notequipment,attheconclusionof

theplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.5).

12. Astudent-athletemaynotacceptfreeofcharge,orpurchaseatadiscountedorreducedprice,athleticsequipment,suppliesorclothing(e.g.,tennisracquets,golfclubs,balls,shirts,etc.)fromamanufacturerorcommercialenterprisethatisnotofferedtothegeneralstudentbody.Suchitemsmaybeprovidedtothestudent-athlete’sinstitutiontobeusedbytheinstitution’steaminaccordancewithacceptedpracticesforissuanceandretrievalofathleticequipment/apparel(NCAABylaw16.11.2.5).

13. Theassistantathleticdirectorforcompliance/SWAmustapproveallequipmentandappareldonations(e.g.,toyouthorganizations,missiontrips,charities,etc.).

RetentionofEquipmentAstudent-athletemayretainathleticsapparel,notequipment,attheconclusionoftheplayingseasonoracademicyear,atthediscretionoftheheadcoachandtheapprovalofthedirectorofathletics(NCAABylaw16.11.1.4).

Astudent-athleteisallowedtouseinstitutionalequipmentduringvacationperiodsaslongasthisisconsistentwithinstitutionalpolicy.

LaundryPolicyThelaundryattendantwillmeetwitheachteampriorto/withinthefirstweekofofficialpracticetoreviewdetailedlaundrypoliciesandprocedureswithstudent-athletesandthecoachingstaffbysport.Student-athletesmustabidebytherulessetforthtoproperlysubmittheirpracticegearanduniformsforlaundering.

Thegenerallaundrypoliciesareasfollows:

1. Laundryhoursare6:00a.m.–11:30a.m.,Monday–Friday.

2. Practicegear/uniformswillbewashedandreturnedthefollowingday,excludingweekendsandholidays.

3. Allclothesmustbeputonlaundryloops.

4. Nolooseclotheswillbewashed.

5. Onlypracticegearandgameuniformsarewashed;nopersonalitems.

6. Pleaseturninclothestobewashedonadailybasis.

7. Donotoverloadlaundryloop;4–6garmentsperloop.

8. Donotputuniformjerseyorshortsonloop.

9. Uniformsshouldbeturnedrightsideout,notinsideout.10. Pleaseemptyanypockets,takeoffanyracenumbers,etc.,beforeputting

uniforminlaundrybag.11. TowelswillbewashedonTuesdayandFriday.

12. Pleasekeepthelockerroompickedupforeveryone’ssafety.Noclothes,shoes

orgearonthefloororbenches.a. Nobicyclesinthelockerroom.b. Nomusicalinstrumentsinthelockerroom.

13. Pleaseseethelaundryattendantinthelaundryroomifthereareanyquestions.

Laundryservicesareprovidedduringofficialpracticeandcompetitionsbutwillnotbeprovidedduringoff-seasonstrengthandconditioning.Onlyteamgearwornduringpractice/competitionmaybesubmittedforlaundering.

Coachesareresponsibletocollectthelaundryloops,teamuniformsandteamequipmentattheendoftheseason,andmaystoretheseinthelaundryareaforthesummerbreak.

Student-AthleteHealth,WellnessandServicesOfferedTheBiolaUniversityathletictraining(AT)departmentiscommittedtoprovidingcomprehensive,high-qualitymedicalservicestoeverystudent-athlete.Thisisaccomplishedbythreefull-timeCertifiedAthleticTrainerswhocoordinateallaspectsofstudent-athletes’healthcare.Thisincludesphysicianreferrals,determiningparticipationstatus,aswellascounselingandeducationofstudent-athletes.On-sitemedicalservicesprovidedinclude,butarenotlimitedto,prevention,evaluationandtreatmentofathleticallyrelatedinjuriesandinjuryrehabilitationservices.ATstaffresponsibilitiesalsoincludedeterminationofathleticmedicalclearance,developmentandimplementationofemergencyactionplans,medicalrecordmaintenance,establishingmedicalcoverageandstaffingpolicyasitrelatestopracticesandevents,andbudgetmanagement.

AthleticTrainers(ATs)arealliedhealthcareprofessionals(recognizedbytheAmericanMedicalAssociation)whocollaboratewithphysicianstoprovidepreventativeservices,emergencycare,clinicaldiagnosis,therapeuticinterventionandrehabilitationofinjuriesandmedicalconditions.Forfurtherinformationabouttheprofession,includingeducationalandclinicalexperiencerequiredforthenationalcertificationprocess,pleasevisittheNationalAthleticTrainerAssociationsinformationpageathttp://www.nata.org/athletic-training.

AthleticTrainingMissionStatementThemissionofBiolaUniversity’sathletictrainingprogramistoprovidestudent-athleteswithqualityhealthcarethatfocusesoninjuryprevention,treatmentandrehabilitation.Wedesireourstudent-athletestoparticipateinsafe,effectiveathleticsprogramsprovidedthroughacoordinatedteameffortoftheathletictrainer,coach,physicianandotheralliedhealthprofessionals.Ourphilosophyistotreateachstudent-athletewithapersonal,caringapproachwithoutregardtogender,race,sportofparticipationand/orroleontheteam.Ourgoalistoensurethestudent-athletemaintainsahealthystatenotonlywhileatBiola,butleaveswithahealthybodyinordertoeffectivelyimpacttheworldforJesusChristupongraduation.

AthleticTrainingFacilitiesTheAthleticTrainingRoom(ATR)wascompletedinDecember2010.TheATRisconvenientlylocatedadjacenttoChaseGymnasium,AlBarbourFieldandLansingPoolandprovideseasyemergencyaccesswhenathletesaretransportedfromsportvenueslocatedonotherareasofcampus.TheATRincludesanareadedicatedtoinjuryevaluationandrehabilitation,includingvarioustherapeuticmodalities,rehabilitationequipmentandspacetoperformprescribedexercises.Additionalareasincludeanareaforwoundcaremanagement,tapingandbandaging,aseparatehydrotherapyareawithfull-bodywhirlpoolsandanexterior,shade-coveredareawithcardioequipmentandadditionalfloorspaceforperformingrehabilitativeexercises.TheATRalsohousestheofficesfortheathletictrainingstaff.

AthleticsHealthCareAdministratorandTeamPhysicianBiolaUniversityAthleticshasbothanon-sitehealthcareadministratorandacontractedteamphysician.Theassistantathleticdirectorforsportsmedicine/headathletictrainerhasbeendesignatedastheathleticshealthcareadministratorandisresponsibletooverseetheinstitution'sathletichealthcareadministrationanddelivery.

TheAthleticDepartmenthasalsocontractedwithDavidKruse,M.D.astheprimaryteamphysicianforBiola.Dr.Kruseprovidesexcellentcareandisequippedwithtremendousexperienceindealingwithathleticrelatedinjuries.Dr.Krusewillworkcloselywiththeathletictrainingstaffwheneverappropriatetohelpprovidethebestqualitycareforourstudent-athletes.

Pre-ParticipationExaminationGuidelinesTheBiolaUniversityathletictrainingstaffisconstantlystrivingtorenderstudent-athletesthebestpossiblemedicalcareavailablewithaminimalamountofconfusion.Inorderforthistobeaccomplished,certaininformationisrequiredfromastudent-athleteandhisorherfamilyphysicianthatwillassistthestaffintheeventthatthestudent-athletebecomeillorinjuredwhileparticipatinginanorganizedpracticeoranintercollegiateathleticscontest.

1. Eachstudent-athleteisrequiredtoobtainacompletedpre-participationexamination(PPE)recordedonthecorrectBiolaUniversityPPEForm.Alicensed

M.D.,D.O.,orP.A./N.P.mustperformexams.Inordertobevalidthroughtheentireacademicyear(AugustthroughMay),thephysicalexammustbecompletedintheJuneorJulyimmediatelyprecedingthecurrentacademicyear.Incomingfreshmenandtransfersrequireone-timeadditionallabwork.ThecorrectformfortheexamcanbesecuredfromtheBiolaAthleticswebsite.Althoughastudent-athletecancallandscheduletheexamatBiolaUniversity’sStudentHealthCenter,examsarenotprovidedthroughBiolaAthleticsandassociatedcostsarethestudent-athlete’sresponsibility.Forthisreason,(aswellasfamiliaritywithhealthcarehistory)student-athletesarestronglyencouragedtoutilizearegularfamilyphysicianbeforereportingtocampus.

2. Eachstudent-athletemustcompleteallrequirementsformedicalclearance(PPE,SportswareOnlineinjurymanagementdatabase,copyofinsurancecard—frontandback—andsigneddocumentsstatingunderstandingoftheBiolaAthleticsInsurancePolicyandJewelryPolicy).

AllpaperworkmustbesubmittedbyAug.1ofthecurrentacademicyear.

Formscanbefoundathttp://athletics.biola.edu/sports/2014/5/28/GEN_0528140114.aspx?id=191

3. Everystudent-athletemustcreateaprofileontheSportswareOnlinedatabase.InstructionsonhowtocreateanaccountandcompletetheinformationcanbefoundatthelinkprovidedaboveundertheSportswareOnlineInformationtabontheBiolaAthleticswebsite.

Student-athletesmaynotparticipateinanyphysicalactivitywiththeirteamuntilthesedocumentshavebeencompletedandaccepted.AllformsmustbesubmittedforapprovaltotheAthleticTrainingRoomandregistrationonSportsWareOnlinemustbecompletedbyAug.1.

Pre-ExistingInjuryWaiverBiolaAthleticsand/orthedepartment’ssecondaryathleticinsurancewillnotberesponsibleforanypre-existinginjury.Ifastudent-athleteentersBiolaUniversitywithapre-existinginjury,regardlessofhavingbeenclearedbytheirtreatingmedicaldoctor,thestudent-athletewillsignapre-existinginjurywaiverstatingthatthey(typicallyviatheirprimaryinsurance)willbesolelyresponsibleforanycostaccruedduetoanyre-injury.

GeneralPolicies

HoursofOperation:TheAthleticTrainingRoomhoursofoperationareasfollows:

Monday–Friday:TheATRgenerallyopensmid-morning(10:30)oronehourbeforethefirstscheduledpracticeofthedayandwillclose30minutesafterthelastpractice/competition

finishes.Thisvariesfromdaytodaydependentonpractice/competitionschedules.Throughouttheday,hoursaresetasidespecificallyforinjuryevaluationandfocusedrehabilitation.Thehoursarepostedonthedooronaweeklybasis.

Saturday:Gamecoveragewillbeprovided.TheATRisopenonlyifgivenadvancedwarningforpractices(48hours).TheATRisclosedforgeneraltreatments.

Sunday:Closed(openunderspecialconditionsonly)

AthleticTrainingRoomGuidelines1. TheATRisfortheexclusiveuseofBiolastudent-athletes.Itisnotfortheuseofthe

generalstudentbody,alumni,familyorfriends.Non-student-athletesshouldnotbebroughtintotheATclinicforinjuryevaluationsortreatments(includingKHPEphysicalactivityclasses).

2. Nostudent-athletewillpracticeorcompetewithouthavingapre-participationexaminationclearancefromaphysician,physicianassistantornursepractitioneronthecorrectform.

3. Nostudent-athletewillpracticeorcompetewithoutcompletingallrequiredinformation/formsintheSportswareOnlineprogram.Shouldmedicalhistory,insurance,etc.,change,itistheresponsibilityofthestudent-athletetoupdatetheinformationintheSportswareOnlinesystem.

4. Nostudent-athletewillreceivetreatmentunlessappropriatelysignedin.

5. NofoodordrinksofanykindareallowedintheATR.

6. Nocleats,spikesorturfshoesmaybewornatanytimeintheATR.AbsolutelynoequipmentorpersonalitemsaretobebroughtintheATR,includingshoes,bags,books,phones,etc.Theseitemsshouldbesecurelyplacedintheteamlockerroom.

7. EquipmentshallnotberemovedfromtheATRwithoutthepermissionofacertifiedathletictrainerandpropersigningoutofsaidequipment.

8. Student-athleteswillarriveforpre-practice/gametreatmentaminimumof30minutespriortopractice/game.Newinjuryevaluationwillbedoneduringevaluationhours.Beingontimeisthestudent-athlete’sresponsibilityunlessspecialarrangementsaremade.Student-athletesarenottobeintheATRafterpracticehasstarted.

9. Student-athletesneedingpreventivetapewillalsoberequiredtoparticipateinanankle-strengtheningprograminordertocontinuetapingtreatment.Therearenoexceptions.

10. Anyinjuries/problemssufferedbythestudent-athletemustbecommunicatedtoa

certifiedathletictrainerinasufficientamountoftimepriortothenextpracticeorcompetition.Delayingtreatmentcouldcausemoredamage!

11. Instructionsgivenbycertifiedathletictrainersregardingparticipationduringaninjurymustbefollowed.Therearenoexceptions.

12. InjuriesnotsustainedasaresultofteamfunctionswillnotbetheresponsibilityofBiolaAthletics.Thestudent-athletemayreceivetreatmentattheHealthCenterorreceiveareferraltoalocalphysicaltherapyclinic.

13. InorderforBiola’ssecondaryinsurancepolicytobevalid,astudent-athletemustbereferredtoaphysicianbyastaffcertifiedathletictrainer.

14. Student-athleteswillshowerpriortoreceivingpost-practicetreatmentsotherthanicewrap.

15. NoloiteringintheATR.Onlystudent-athletesneedingtreatmentorevaluationwillbeallowedin.

16. Absolutelynounauthorizeduseofrehabilitationorathletictrainingequipment,toolsorsupplies.Student-athletesmustutilizeequipmentwithcareandreturnitemstotheproperplacewhennolongerinuse.

17. Anyequipmentcheckedouttoastudent-athleteforinjurymanagementishisorherresponsibilityandifitisnotreturnedthestudent-athletewillbechargedforitsreplacement.

18. Student-athleteandcoacheswillusecommonsenseandcourtesytoothersintheATR.

19. Studentworkersshallbetreatedprofessionallyathletictrainingstaffmembers.

20. AbuseoftheATR(repeateddisregardofpolicy)willresultinforfeitofsuchprivileges.

ConfidentialityAthletictrainingisanalliedhealthcareprofession.Therefore,wheneverstudent-athletemedicalrecordsareretainedorinitiated,confidentialitymustbemaintainedaccordingtotheHealthInsurancePortabilityandAccountabilityActof1996.Medicalrecordswillnotbeleftunattended,removedfromtheATRorcopiedwithoutthestudent-athlete’swrittenpermission.Atnotimeshouldtherebediscussionaboutaninjuryorinjuredstudent-athletewithanyoneotherthanthemedicalstaff.Thisincludesparents,roommates,professors,the

press,othercoachesandcommunitymembers.Allathletictrainingstaffmustalwaysbeawareoftheirsurroundingsandotherpersonspresentbeforediscussinganyconfidentialinformation.

StudentPrivacyPolicyTheathletictrainingdepartmenthasadoptedthefollowingpolicyinordertoprotectthestudent-athletewhilealsoprovidingappropriatecommunicationamonguniversityofficials,medicalprovidersandotherstoprotectthehealthandsafetyofeachstudent-athlete.

Theathletictrainingstaff,coachesandHealthCenterstaffwillhaveaccesstostudent-athletehealthrecordsandwillcommunicateamongsteachotheronaneed-to-knowbasisforthepurposeofprotectingthehealthandsafetyofthestudent-athlete.Whenastudent-athletesustainsaninjury,theathletictrainingstaffwillnotdiscusstheconditionwithanynon-medicalpersonnelinvolvedwiththecareofthestudent-athlete,includingbothBiolaUniversitymediaandoutsidemediasources.Ifauthorizedbythestudent-athlete(Student-AthletesConsentandAuthorizationAgreementForm),informationreleasedtothemediawillbelimitedtothenatureoftheinjury,theanticipatedperiodoftimebeforethestudent-athleteisabletocompeteagainand,ifhospitalized,theconditionofthestudent-athleteasdesignatedbythehospital(e.g.,good,fair,stable,critical).

Itwillfrequentlybenecessaryfortheathletictrainingstafftocommunicatewithateamphysicianorothermedicalproviderconcerningthemedicalhistoryormedicalcareofastudent-athlete.Student-athletessignaConsentforDisclosureofProtectedHealthInformationFormatthebeginningofeachschoolyear.Approvaltoreleasemedicalinformationtopartiesoutsidetheuniversitymayberevokedatanytimebythestudent-athlete.However,therevocationofauthoritytoreleasestudent-athletemedicalinformationtooutsidemedicalproviderswillimpairthemedicalstaff’sabilitytoprotectthehealthandsafetyofthestudent-athlete.FailuretoallowBiolatocommunicatewithoutsidemedicalproviderscanjeopardizethestudent-athlete’sabilitytocontinuetoparticipateinintercollegiateathleticsatBiolaUniversity.

Whenastudent-athletesustainsaninjury,theathletictrainingstaffmaybecontactedbyormayneedtocontactthestudent-athlete’sBiolaAthleticssecondaryinsurancecarrierormedicalproviders.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtosuchpersonsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.However,revocationofauthoritytoprovideinformationtoaninsurancecompanymayresultinthestudent-athlete’spersonalfinancialresponsibilityforanymedicalcarereceived.

Whenastudent-athletesustainsaninjury,thestudent-athlete’sparentsmayrequestinformationabouttheinjuryfromtheathletictrainingstaff.Student-athletesaregiventheopportunitytoapproveordeclinethereleaseofmedicalinformationtoparentsatthebeginningoftheschoolyear.Thestudent-athletecanrevokeapprovalatanytime.

StudentworkersintheATRworkwithstudent-athletesunderthedirectsupervisionofa

certifiedathletictrainer.Allstudentworkerssignaconfidentialitywaiveruponbeginningtheiremploymentorinternshipandaretrainedtomaintainallstudent-athletemedicalinformationinstrictconfidence.StudentworkerswillbetreatedaspartoftheBiolaathletictrainingstaffforpurposesofthispolicy.

Forfurtherinformationpleaserefertothefollowinglinks:

http://www.hhs.gov/ocr/privacy/

http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html

PhysicalTherapy/OtherPractitionerReferralMostinjuryrehabilitationconductedwithBiolastudent-athletes,includingsomepost-operativecare,willbeconductedwithintheATRbyastaffcertifiedathletictrainer(ATC).AnATCcanreferastudent-athleteforphysicaltherapytoanoff-sitephysicaltherapyclinicifdeemednecessary(incollaborationwiththeattendingphysician).Ifthestudent-athleterefusestoconductphysicaltherapyintheATRandseeksoutsidecarewithoutapprovalbytheATC,theBiolasecondaryathleticinsurancepolicywillnotberesponsibleforphysicaltherapyexpensesincurredbythestudent-athlete.Thestudent-athletewillhavetousehis/herowninsurancefortheexpenses.Thissamepolicyappliestootherpractitionersincluding,butnotlimitedto,medicaldoctors,chiropractors,massagetherapistsandacupuncturists.

Ifastudent-athleteisgoingtoanoff-sitephysicaltherapyclinicforrehabilitation,thephysicaltherapistshouldsupplytheATRwithreportsaboutthestudent-athlete’sprogress.ThefinalreturntoplaydecisionwillbemadebytheBiolaathletictrainerandattendingphysician.

EquipmentCheck-outEquipmentsuchaskneebraces,crutches,anklebraces,kneesleeves,etc.,maybecheckedouttomedicallyclearedstudent-athleteswithATCapproval.Student-athletesmustfillouttheEquipmentCheck-OutFormwiththepertinentinformation.Allequipmentwillbecollectedatthecompletionoftheregularseason.Equipmentnotreturnedbytherequesteddatewillbebilledtothestudent-athlete’saccountforthepriceofreplacementequipment.

RulesforIssuingEquipment:

● Allequipmentissuedtoastudent-athletemustbeapprovedbyanATC. ● IssuedequipmentwillbecataloguedontheEquipmentCheck-outForm. ● Equipmentwillbecheckedtomakesureitfitsandthestudent-athleteknowshow

touseandproperlycarefortheequipment. ● Ifastudent-athletehaspreviouslysignedoutapieceofequipment,theymaynot

haveanotheroneunlessitisanexchange. ● Ifastudent-athletehasanitemcheckedoutfromapreviousinjurythattheyarenot

using,theymaynotbeissuednewequipmentuntilthepreviousonehasbeenreturnedorpaidfor.

BiolaUniversity’sMedicalCareandInsurancePoliciesThefollowinginformationistoinformcoachesandathleticsstaffmembersoftheBiolaAthleticsandguidelinesregardingqualificationforandusageofathleticinsuranceandaccesstomedicalcare.Itisimportantthatcoachesandstudent-athletesunderstandthemedicalcaresystematBiolaUniversity.

PrimaryInsuranceInformationAllstudentsatBiolaUniversity(includingstudent-athletes)musthavehealthinsuranceasexplainedintheBiolaUniversityStudentHandbook.Anycostsincurredduetoathleticinjuryaretofirstbepaidbyastudent-athlete’sprimaryinsurance.Thisinformationwillbeonrecordatthemedicalprovider’sofficeanditisthestudent-athlete’sresponsibilitytoprocessanypaperworkrequiredwiththeprimaryinsurancecompany.Theathleticinsurancerepresentativeisamemberoftheathletictrainingstaffandisheretoprocessclaimswiththesecondaryinsurancepolicy.Heorshedoesnotcommunicatewiththestudent-athlete’sprimaryinsurance.Beforeastudent-athletegoestothedoctortheathletictrainingstaffwillgivehimorherasecondaryinsurancecardtotakewiththem.Itishisorherresponsibilitytogivethemedicalproviderhisorherprimaryandsecondaryinsuranceinformation.BiolaUniversityAthleticInsuranceisnotastudent-athlete’sprimaryinsurance.(SeeSecondaryInsurancesectionformoreinformation.)Ifastudent-athletehasanyquestionsregardinginsuranceorisencounteringinsuranceproblems,pleasetalktotheathleticinsurancerepresentative.

SecondaryInsuranceInformationTheuniversitymaintainsathleticinjuryinsurance,whichpaysbenefitsforinjuriesreceivedwhileparticipatinginofficialpracticesessionsorinactualintercollegiatecompetition.Thisinsuranceisasecondarypolicyrequiringthattheprimary(student-athlete’s)policymustfirstbeappliedtoanymedicalcosts.Thestudent-athletemustfileallclaimsfirstagainstthestudent-athlete’sinsurancepolicy.Thesecondarypolicypaysontheamountnotcoveredbyyourprimaryinsurance.Thereareguidelinesthatmustbefollowedinorderforthesecondaryinsurancetopayfortheinjury.Itisthestudent-athlete’sresponsibilitytoreadandunderstandthispolicybeforeparticipation.Theathletictrainingstafforathleticinsurancerepresentativewillansweranyquestionsastudent-athletehasaboutthesecondaryinsurancepolicy.

GuidelinesforSecondaryInsurance:● Theathletictrainingstaffmustmedicallyclearthestudent-athlete. ● Thestudent-athletemustbeontheofficialroster. ● Thestudent-athletemusthavesustainedtheinjurywhileparticipatingin

organizedandofficialcompetition,practices,conditioningsessionsortraveltoandfromevents.

● Thestudent-athletemustcompleteaclaimform. ● Medicalattentionwasobtainedafternotifyingtheathletictrainingstaff(unless

inanemergency). ● Medicalattentionmustbesoughtwithin120daysoftheinjury.

● Secondaryinsurancebenefitsare104weeks(twoyears)fromthedateofinjury.

Student-AthleteInjuryFollow-upForthebenefitofstudent-athletes,itisimperativethatcoachesremindthemtoimmediatelyinformtheathletictrainingstaffaftersustaininganinjury.Thisinjurymustbedocumentedandanexactdateofinjuryrecorded.

SeeingaDoctorTheathletictrainingdepartmentatBiolaUniversityhasmedicalprovidersweregularlyreferto.BiolaAthleticshasacontractedteamphysician,DavidKruse,MD.Astudent-athletemustlettheathletictrainingstaffknowbeforeseeingtherecommendeddoctorifheorshewishtoseeacertaindoctorortypeofdoctor.Student-athletesmaynotseekmedicalattention(unlessanemergency)withoutfirstnotifyingtheathletictrainingstaff.Doingsocanslowdownthepaymentorevenvoidthestudent-athlete’ssecondaryinsurancepolicy.

Student-athletescoveredunderanHMOwillberequiredtoseetheirprimaryphysicianfirst.Theathletictrainingstaffwillnotsendastudent-athletetoourregularprovidersiftheyhaveanHMO.Ifastudent-athletehasanoutofareaHMOitisrecommendedtheychangetheirprimarycarephysiciantoalocalphysician.

KaiserisconsideredanHMO.Anystudent-athletewithKaiserwillbereferredtothelocalKaiserFacility.Ifthestudent-athleteisfromoutsidetheSouthernCaliforniaKaisernetwork,thestudent-athleteisadvisedtocallandaskforaSouthernCaliforniaKaisernumber.Failuretodosomaydelaytreatmentoraccesstoaspecialist.

MedicalSharingSocieties—Thestudent-athletewillberequiredtofollowtheirprogram’sprocessofsubmittingbills.Itisthestudent-athlete’sresponsibilitytoknowhowhisorherspecificsocietyworks,includinganyexclusionaryclauses.

Whenastudent-athletehashisorherfirstappointmentwiththedoctoritishisorherresponsibilitytoseethattheyhaveallprimaryinsuranceinformation,BiolaUniversity’ssecondaryinsurancecard,localphonenumbersandpermanentphonenumbers.

AftertheDoctor’sVisitTheathletictrainingstaffcommunicateswiththestudent-athlete’smedicalproviderstotheextentthatprivacylawspermit.AnATCwillbeintouchwiththestudent-athlete’sdoctorandwill,ifpossible,attendthedoctor’svisitwiththestudent-athlete.Informationontheinjuryisnotreleasedtocoachesunlessthestudent-athlete,inwriting,agreestothereleaseofinformationandtowhatextentinformationistobereleased.

SeekingaSecondOpinionIfastudent-athletewouldlikeasecondopiniononhisorhermedicalcondition,heorshemustcontacttheathletictrainingstaffandeffortswillbemadetoseeanotherdoctor.Pleaseunderstandthatifastudent-athleteseeksasecondopiniononhisorherown,orseekscontinuedcarefromanunauthorizedmedicalprovider,theBiolasecondaryinsurancepolicywillbecomevoid.

Rarely,aninjurywillhavelong-termphysicaleffectsonthestudent-athlete's,primaryinsurancewillbemaximized,andthesecondaryinsurancewillreachitsbenefitamountortime.Thissituationshouldbeforeseeableandnotcomeasasurprise.Withpropermedicalcarethesesituationscanberecognized.Itisthestudent-athlete’sresponsibilitytodiscussthesesituationswiththeheadathletictrainerbeforebenefitslapse.Theuniversitywillmakeeffortstoassistthestudent-athletewithfuturemedicalcareifatallpossibleandonlyinasituationwhereallprocedureshavebeenproperlyfollowed.Anylapseinprocedurebythestudent-athletewillabsolveBiolaUniversityoffinancialinvolvementinfuturecare.

Pleasedonotallowstudent-athletestomakethecommonmistakeofputtingoffmedicalcareforaninjuryuntilafterthecompetitiveseason,aftereligibilityhaslapsedoraftergraduation.MakingthesedecisionswillseverelylimitBiola’ssecondaryinsurance’sfinancialbenefitsandtimelimitsandpossiblyextendcompletelybeyondthem.Thestudent-athletewouldthenbesolelyresponsibleforhisorherownmedicalcare.Medicalcareshouldbesoughtimmediatelywhenitisdeemedtobenecessarybytheathletictrainingstaff.

Student-AthletePatientResponsibilities:● Student-athletehealthisasharedresponsibility. ● Thestudent-athletemustunderstandhisorherhealthsituation. ● Behonestanddirectinacourteousfashionabouteverythingthatrelatestotheir

needforhealthservices. ● Followtheprescribedtreatmentplan. ● Asktheathletictraineriftherearequestions.

BiolaUniversityAthleticsConcussionPolicyTheBiolaathletictrainingstaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,therisksinvolved,theimportanceofreporting,etc.,duringthefallsemesterPolicyandProceduresMeeting,whichismandatoryforallstudent-athletes.Theimportanceofreportingconcussionandbasicreturntoplayguidelinesarediscussedwithcoachesattheinitialathleticsdepartmentmeetingeachacademicyear.

TheBiolacertifiedathletictrainerstreatanymildtraumaticbraininjury(concussion)veryseriously.Everyconcussionshouldbeassessedandtreatedusingthesamecriteria.Furthermore,thedecisiontoreturnastudent-athletetocompetitionafterreceivingaconcussionshouldbemadeusingthesamecriteriaforeverystudent-athlete.Theguidelinesandcriteriaforthispolicyaredividedintothreedifferentsections:assessment,treatment(includingreferral)andreturntoplay.TheBiolaAthleticTrainingStaffeducatesallstudent-athletesannuallyonthebasicsofconcussionoccurrence,signsandsymptoms,longandshorttermrisksinvolved,theimportanceofreporting,etc.duringthePolicyandProceduresMeetingwhichismandatoryforallstudent-athletes.Theimportanceofreportingpossibleconcussion,relatedsymptomsandbasicreturntoplayguidelinesarediscussedinpersonwithcoachesattheinitialAthleticDepartmentMeetingeachacademic

year.Additionally,eachcoach(headandassistants)areprovidedwiththeNCAAConcussionFactSheetforCoachesandconfirmreceiptandunderstanding.

Note:Thefollowingreferencewasusedthroughoutthepolicy:JournalofAthleticTraining.2004;39(3):280-297.

AssessmentStudent-athletesatriskofconcussionarebaselinetestedusingImPACT(ImmediatePost-ConcussionandCognitiveTesting)priortoparticipation.ThesecondaryassessmenttoolusedbyBiola’sAthleticTrainingStaffisthe“SportConcussionAssessmentTool3”(SCAT3).Thestudent-athletesarebaselinetestedutilizingthistoolaswell.Thisisaninternationallyandnationallyrecognizedconcussionfieldassessmenttool.Whenpossible,thetestshouldbeperformedinaprivate,quietenvironment.Thetestincludesexaminationof:

1. GlasgowComaScale2. MaddocksScore3. Symptomevaluation(self-reportonseverityof22symptoms,rangefromnoneto

severe)4. Cognitiveassessment(orientation,immediatememory,concentration,delayed

recall)5. Neckassessment6. Balanceexamination(BalanceErrorScoringSystem,akaBESS)7. Coordinationexam

*Remember:itisalwayscrucialtonotethetimethattheconcussionoccurred.

TreatmentThetreatmentofanylife-threateninginjuriesisalwaysthenumberoneconcernimmediatelyfollowinginjury.On-fieldtreatmentofconcussionsshouldincludeassessmentusingtheguidelineslocatedintheSCAT3assessmenttoolaswellascommonmedicaltreatmentpracticesutilizedbyATs.Whenpossible,awayfromthenoiseofthepracticeorcompetitiveenvironment,thestudent-athleteshouldbeadministeredtheSCAT3test.

DayofInjuryReferralCriteriaIfanyofthefollowingcriteriaaremetonthedayoftheinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:

1. Lossofconsciousnessonthefield2. Amnesiathatlastslongerthan15minutes3. Deteriorationofneurologicfunction*4. Decreasinglevelofconsciousness*5. Decreaseorirregularityinrespiration*6. Decreaseorirregularityinpulse*

7. Unequal,dilatedorunreactivepupils*8. Anysignsorsymptomsassociatedwithspineorskullfracture*9. Mentalstatuschangesincludinglethargy,difficultymaintainingarousal,confusion

oragitation10. Seizureactivity*11. Concussionsymptomsthatworsenaftertheinitialassessment12. Additionalconcussionsymptomsthatwerenotpresentduringtheinitial

assessment*Requiresthatthestudent-athletebetransportedimmediatelytothenearestemergencydepartment

DelayedReferral(afterdayofinjury)Ifanyofthefollowingcriteriaaremetafterthedayofinjury,thestudent-athleteshouldbereferredtoaphysicianforfurtherevaluation:

1. Anyofthereferralfindingsabove2. Post-concussionsymptomsthatworsenordonotimprove3. Increaseinnumberofsymptoms4. Symptomsthatbegintointerferewiththestudent-athlete’sdailyactivities

ReturntoPlayCriteriaAfterutilizingtheassessmentprocedureslistedabove,anystudent-athletedeterminedtohavesufferedaconcussionwillnotbeallowedtoreturntoplayonthesameday.

Therateatwhichathletesrecoverfromconcussionvariessignificantlyfromindividualtoindividual.Theconcussedstudent-athletewillcheckinwiththeirATonadailybasistocompletetheSymptomsChecklistcomponentoftheSCAT3form.Whenthereissignificantreductionofsymptoms,thestudent-athleteisre-administeredthecompleteSCAT3forcomparisontobaselinetestingscores.Whenthescoresreturntoclinicallyequalbaselinescoresthestudent-athletemaythenbegintheReturntoPlayprocess.Subsequentreturntoplayisbasedonbeingcompletelysymptomfree,atwhichpointasupervisedprogramofprogressionwillbeperformed,includingthesesteps:

1. Lightaerobicactivity,(15-20’stationarycycling)2. Sportspecificactivity,(dribbling,shooting,running,cutting:performednon-

contact)3. Non-contact,walk–throughdrills,(runningsetplays,nolivescrimmage)4. Monitoredfullcontactdrills5. Returntofullcompetition

Priortoreturningtofullcontactdrillsandcompetition,thestudent-athletewillretaketheImPACTtestandtheteamphysicianwilldeclaretheathleteabletoreturnbasedonalltestresultsandfindings.Informationmaybetransmittedtotheteamphysicianelectronically.

ReturntoLearnCriteriaThestudent-athletewhohassustainedaconcussionwillrequiremodifiedmentalactivityastheyrecovertoahealthystate.ItisimportanttounderstandthatReturntoPlayandReturntoLearn,althoughoftenparallelinnature,donotalwayscorrelateinequityoftimeframes.Itisbelievedthatlightaerobicactivitymayactuallybestimulatingtothementalrecoveryprocess.Thisprotocolallowsagradualincreaseinvolumeandintensityofclassroomactivityduringthereturntolearnprocess.Thestudent-athleteshouldnotparticipateinclassroomactivityonthesamedayassustainingtheconcussion.Followingthedayofsustainingtheconcussion,thestudent-athleteisthenallowedtoreturntoschoolandacademicsinanindividualizedmannerusingthestagesbelow.Thestudent-athletewillbemonitoredforsymptomsaftereachstage.Thestudent-athletecanprogresstothegraduatedacademicreturnoncesymptomsimprovewhilemonitoringforsymptomsexacerbatedbyacademicactivities.IftheStudent-Athletecompletesallstagesinthegraduatedprotocol,thentheteamATCandphysiciancanallowthestudent-athletetoreturntoschoolfull-time.

Stage1SameDaySustainingConcussion

NoschoolattendanceStrictlimitsontechnologyuseCompletephysicalandcognitiverest

Stage2ReturntoSchoolwithAccommodations(AsymptomaticDay1):LimitationontechnologyuseAvoidheavybackpacksandotherphysicaldemandsNotestsorquizzesCompleteschoolworkandreadingoutsideoftheclassroom

Stage3ContinuedAcademicAccommodations(AsymptomaticDay2):GradualintroductionofschoolworkandacademictestingAttendschoolpart-time-thismayincludebreakswithinthedayIncorporatelightaerobicactivity

Stage4FullRecoverytoAcademics(AsymptomaticDay3):AttendschoolactivitiesfulltimeastoleratedResumenormalactivitiesResumesportparticipationfollowingtheReturntoPlaygraduatedprotocol

Ifanystudent-athleteishavingprolongedinabilitytoreturntonormalmentalclassroomactivity,itisadvisabletoreferthemtotheLearningCenterandtheteamPhysician.Intheabsenceoftheteamphysician,theHealthCenterphysicianwillbeconsultedforfurtherrecommendations.Thenotificationofprofessorswillbedealtwithonanindividualbasis,dependentonthelengthofrequiredabsenceandneedforaccommodationsinclasswork,homeworkandtesttaking.Insomecases,thestudent-athletewillbeabletoinformtheirprofessor(s)personallyoftheconcussionanditsconsequences.Otherresources,which

maybeutilizedtoarrangeaccommodations,includedirectnotificationbymanagingAT,HeadAT,FacultyAthleticRepresentative,orphysician(teamorHealthCenter).Anystudent-athletewhohasreceivedaconcussionwillhavetheirprofessorsnotifieddirectlythroughBiolaUniversity’sacademicmanagementsystem,Canvas.TheAthleticsHealthCareAdministratorisresponsibleforthisnotificationprocessutilizingthestandardizedform,“AcademicRecommendationfollowingConcussion”.SickleCellTraitTesting

IntroductionSicklecelldiseaseisamutationinhemoglobin,whichinturnaffectstheshapeofredbloodcells.ThosewithSickleCelltraithaveonlyoneabnormalgenefromoneoftheparentsandusuallyhavenormalredbloodcells.Duringintenseexertionorexertionatextremeconditions,thosewithSickleCelltraitcanchangetheshapeoftheredcellsfromroundtoquarter-moonor“sickle.”Thischange,exertionalsickling,canposegraveriskforsomeathletes.Exertionalsicklingcausesablockageofthebloodvesselsresultingindamagetomultipleorgansincludingmusclecausingischemicrhabdomyolysis,therapidbreakdownofmusclesstarvedofblood.Sicklingcanbeginwithin2–3minutesofanyall-outexertion.Heat,dehydration,altitudeandasthmacanincreasetheriskforandworsensickling,evenwhenexerciseisnotall-out.Collapseduetoexertionalsicklingisamedicalemergencyanddeathcanoccurquickly.Duetotheaboverisks,itisimportanttoknowtheSickleCelltraitstatusofallstudent-athletes.

SickleCellTraitTesting/Screening,Notification,andEducationProceduresIncompliancewithNCAABylaw17.1.5.1,BiolaAthleticsrequiresallstudent-athletestohavedocumentationofaSickleCellsolubilitytest(SST)orsignawaiveraspartofhisorherpre-participationphysicalexamination.Itisrecommendedthatprospectivestudent-athletesparticipatingintryoutactivitieshavedocumentationpriortoparticipation.Documentationmustbepresentbeforethestudent-athleteispermittedtoparticipateinanyathleticallyrelatedactivitiesincluding,butnotlimitedto,tryouts,practices,strengthandconditioningsessionsand/orcompetitioninanyintercollegiateathleticevents.

TestingProcess:Ifastudent-athletehasnotbeentestedforSickleCelltraitorifheorsheisunabletoaccessprevioustestresults,theywillfollowtheseinstructions:

OPTION1:Student-athletemakesanappointmentwiththeirprimarycarephysicianorlocaltestingfacilitytobetestedforSickleCelltrait.OPTION2:Student-athletechoosestouseaQuestDiagnosticlocation.GototheMedivowebsite(http://sicklecelltesting.medivo.com/order/am)togeneratethetestorder.Thestudent-athletepaysfortheSickleCelltraitscreeningtestandphysician

servicewithasinglefeeandprintsaQuestDiagnostictestrequisitionform.Thestudent-athletemustbe18oroldertousetheonlineservice.Thetestresultcanbeexpectedwithin24–48hours(resultswillnotbeprocessedSaturdayorSunday).TodeterminethemostconvenientQuestDiagnosticsPatientServiceCenterfortheblooddraw,searchtheMedivowebsite.Medivowillposttheresultstotheirwebsiteforyoutoviewandprint.Ifthetestresultispositive,thestudent-athletewillgetaphonecalldirectlyfromaphysicianatMedivo,aswellasanemailwithalinktogobackonlinetorequestandpayfortheconfirmationreflextestingthroughtheMedivoonlinesystem.Ifastudent-athletehaspreviouslybeentested,pleasefollowtheseinstructionstoprovidetheresultsofprevioustesting.Asoftoday,all50stateshavenewbornscreeningprogramsthatidentifySickleCelltraitstatusatbirth.However,notallstatesadoptedscreeninginthesameyear.InthestateofCalifornia,ifthestudent-athletewasbornafterFeb.21,1990,resultsmaybeavailablefromthestudent-athlete’spediatricianbysubmittingtheUHSMedRecordsReleaseFormorfromthestateusingthisformatthislink:CANewbornScreeningHomepageforSickleCellInfo.Itisrecommendedthatthestudent-athletecallhisorherpediatricianpriortosubmittinganyrequesttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestateasnotedabove.Ifthestudent-athletewasnotborninCalifornia,heorsheshouldcontacthisorherpediatricianforresultsbyusingtheUHSMedRecordsReleaseForm.

Asnotedabove,thepediatricianshouldbecalledfirsttoaskiftheyhaveresultsonfile.Ifnotavailable,contactthestate.

Afterastudent-athletehasreceivedhisorherresults,heorshemustfaxoremailacopyofthedocumentationtotheheadathletictrainer.

PositiveTestNotification,CounselingandEducationProcessStudent-athleteswhoareconfirmedtohaveSickleCelltraitwillmeetwithaBiolaUniversityteamphysicianattheearliestavailableopportunityfornotification,educationandcounseling.

Thestudent-athlete,teamphysicianandaBiolaathletictrainermustsigntheSickleCellNotificationFormatthetimeofnotification.Ifthestudent-athleteisaminor,hisorherparentorlegalguardianwillalsobenotifiedofthestudent-athlete’sSickleCellstatusandmustalsosigntheSickleCellNotificationForm.

Acompletelistofstudent-athleteswithSickleCelltraitandothermedicalalertissuesmustbedistributedtothefollowingindividualsatthebeginningofeachsemester:

1. Athletictrainingstaff

2. Coachingstaffofthestudent-athlete

3. Strengthandconditioningstaff(ifapplicable)

4. Studentathletictrainers(ifapplicable)

AthleticTrainingPersonnelEducation● In-servicetrainingandreviewwillbeconductedforathletictrainingpersonnelat

minimumonayearlybasisand/orasneeded. ● In-servicetrainingandreviewwillinclude,butwillnotbelimitedto:

o NCAADivisionIIandConferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation

CoachingStaffEducation● In-servicetrainingwillbeconductedwithassistantcoacheswithstrengthand

conditioningresponsibilities(ifapplicable)andcoachingstaffpersonnelatminimumonayearlybasisand/orasneeded.

● In-servicetrainingwillinclude,butwillnotbelimitedto: o NCAAandconferencepolicyreview o Sicklecelltraitbackgroundandreviewofliterature o Likelysicklingsettings o Signsandsymptomsanddifferentialdiagnosis o Practicalmanagementandfirstaid o Casespecificeducation

DifferentialDiagnosisSicklingvs.Cramping:

Sickling HeatCramps

Usuallyimmediate,withnoearlywarning;mayoccurearlyinworkout

Student-athleteusuallyfeelstwitching/twingesintiredmusclesminutestohoursbeforeonset

Pain Increasingpainandweaknessintheworkingmuscles,esp.thelegs,buttocksand/orlowback;ischemicpainfrominsufficientbloodflowtoworkingmuscles

"Burning"typepain

Collapse Athlete“slumptoastop”duetothelegsbecomingweak,wobblyandnolongerabletoholduptheathlete;sometimeswillstillbetalkingwhileontheground

“Hobbletoahalt”;fully-contractedmusclesnolongerwork

Physicalfindings

Soft,flaccidmuscletone Sustained,fullcontractionofmuscles(tetany)

Response Athletemayfeelbetterafter10–15minutesinacoldtub,supplementaloxygenandfluids

Usuallytakeslongertoresolve,evenwithaggressivecoolingandstretchingoftheaffectedmuscles

ConditioningGuidelines● Adjustthework/restcycletoaccommodateforenvironmental(heat,altitude)or

personal(illness,asthma,hydration)issues.AnadequateresttimeisnecessaryinmanagingSCTstudent-athletes.Adjustmentstoactualresttimeshouldbemadebasedonrecommendationsfromtheathletictrainingstaffbasedonthespecificactivitybeingperformed.

● NopunitiveconditioningforSCTstudent-athletes ● Medicalstaffandcoachesshouldcollaboratetodetermineindividualprogressions

forsportswithSCTstudent-athletes.

Practice/GameGuidelines● Thestaffathletictrainerandthestudent-athletewillmeetpriortotheSCTstudent-

athlete’sparticipationtodiscussanddocumentsport-specificissuesrelatedtomanagementofSCTstudent-athletesduringpracticesandgamesthatarenotaddressedbythestatementslistedaboveregardingconditioning.Managementdecisionswillbecommunicatedtothestudent-athleteandallappropriatecoaches.

● Sport-specificmanagementguidelinesforSCTstudent-athletesshouldbesenttotheteam’scoachingstaff,thestrengthandconditioningcoachesandtheheadathletictrainer.

ManagementofSymptoms● TheSCTstudent-athletewillreportallsymptomsimmediatelytotheathletictrainer

orcoach. ● ThemedicalstaffandcoachesshouldhavealowthresholdforremovalofSCT

student-athletefromactivity. ● Discontinueactivityatonsetofsymptoms(e.g.,cramping,pain,swelling,weakness,

tenderness,fatigue,shortnessofbreath,abdominalpain)ordifficultycompletingrepetitions.

● AnySCTstudent-athletethatisidentifiedasstrugglingorperformingbelowstandardbyacoachwillberemovedfromthedrill.

● Followingremovalfromparticipation: o Checkvitalsigns. o Coolthestudent-athlete,ifnecessary. o Continueself-hydrationasable. o Administerhigh-flowoxygen(ifavailable),preferablywithanon-rebreather

facemask.OxygenmaybeappliedbyM.D.orATC(withphysicianorders). o Activateemergencyactionplanforanysignsandsymptomsrelatedto

decreasedmentalcapacityorvitalsigns. o CommunicateSCTstatustoEMTsandERphysicianssothiswillbeincludedin

theirevaluationandtreatmentplan.

ReturntoPlayFollowingRemovalfromParticipation● Mustbeclearedbyteamphysician ● Monitorreturntoathleticparticipation

EmergencyTreatmentFirstAidforSicklingEmergencies:

● Consideranystruggling,crampingorcollapseassicklinguntilprovenotherwise. ● Actfast!Asicklingcollapseisamedicalemergency. ● CallEMS—someonefrommedicalstaffaccompaniesathletetohospital ● Checkvitalsigns/monitorABCs ● Givesupplementaloxygen(ifavailable) ● Coolthestudent-athleteifnecessary ● AttachanAED ● IVfluids(ifavailable)

ReferencedDocuments:

● NATAConsensusStatement:SickleCellTraitandtheAthlete(2007) ● NCAAMedicalHandbook(2014)

EmergencyCareoftheInjuredStudent-Athlete:GeneralSteps1. CoachorATC(ifonscene)shouldcontactCampusSafetyimmediatelyifastudent-

athleteisnotbreathingorisincardiacarrest.CoachesshouldhaveCampusSafety’semergencyphonenumberintheircellphone:(562)777-4000orext.5111fromacampusphone.Heorsheshouldhaveasecondindividual(assistantcoach)contacttheATRat(562)944-0351ext.5942orext.5942fromacampusphone.

2. ATC/coachshouldperformrequiredfirstaid/CPR.3. ATCshouldperformthesecondarysurveyoncepatient’svitalsignsstabilize.4. Athleticfacilitiesstaff,CampusSafetyandcoachesshouldcontrolthecrowdand

makesuretheemergencypersonnelwillbeabletoaccessthesite.5. DiscontinuepatientcareonlyonthedirectorderoftheEMSpersonnel,butremain

presenttoassistasneeded.6. Findouttheexacthospitalwherethepatientwillbetransported(seetransportation

sectionabove).Arrangetoaccompanythepatientonapprovaloftheseniorstaffmember.Takethestudent-athlete'semergencycardtothehospital.Ifthestudent-athlete’sparentispresent,theywillaccompanythestudent-athletetothehospital.Anassistantcoachmayalsoaccompanythestudent-athletetothehospital.ATCisnottoleavecompetitionorATRifsecondarycoverageisunavailable.

7. ATCwillcontacttheheadathletictrainertoinformhim/heroftheincidentandarrangenotificationofthestudent-athlete’sfamily.

8. AttendingATCwillmakeinitialcontactwiththestudent-athlete’semergencycontactafterdiagnosisismade.

9. Atthehospital,beavailabletoprovide/assistwithinformationforthemedicalstaff.Makeeveryefforttobewiththestudent-athleteatalltimes.

EmergencyActionPlanforSpecificSites

ChaseGymnasium:Volleyballandbasketballvenue

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothegymnasium.AmbulanceaccesswillbebyrampaccessiblethroughParkingLotOnearthenortheastcorneror,alternately,ChaseWaytothefrontentranceofChaseGymnasium(asdeterminedbyCampusSafety).

VenueLocationLocatedontheeastendofBiolaUniversity’scampus,ChaseGymnasiumislocatedsouthofParkingLotOandnorthofParkingStructure“S”onUniversityDrive.TheATRhasanexteriorentryatthesoutheastcornerofChaseGymnasiumonChaseWayoffofUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencylandlineislocatedontheexteriornortheastfaceofthegymnasium.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames/matches,andintheATRduringpractices.

a. AutomatedExternalDefibrillator(AED,locatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

RolesoftheFirstResponder(s):ATCduringcompetition/coachduringpractice

1. Provideimmediateandcontinuedcareoftheinjuredorillstudent-athlete.Yieldtoandprovideinformationtoindividualswithhighermedicaltrainingupontheirarrival.

2. ActivationofEmergencyActionPlana. CallCampusSafetyat(562)777-4000orext.5111fromacampusphone.

b. ProvideinformationtoCampusSafety.

i. Name,age,sport,otherpersonalinformationofstudent-athlete

ii. Exactlocation,numberofpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Directtheretrievalofemergencyequipmentasneeded.

4. Requestassistanceofgamemanagementasneededforcrowdcontrol.

DelineationofMedicalAssistanceTheathletictrainingstaffwillassistonlythosevarsityathletesdirectlyinvolvedinpracticeand/orcompetitionforhomeandvisitingteams.

Allothermedicalaid(spectators,halftimeentertainment,etc.)willbedirectedbyCampusSafetyaccordingtotheirnormalprotocol.

AlBarbourField:SoccerandTrackComplex

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothesoccer/trackcomplex.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.Ambulancesarenotallowedonthetrackorsoccerfieldsurfaces.

VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,theAlBarbourField/trackandfieldcomplex(Structure16)islocatednorthofParkingLotSonUniversityDrive.TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap)offUniversityDrive.

a. AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b. Decompressionsplintsc. Biohazardkit

EaglesDiamond:BaseballField

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetothebaseballfield.Ambulanceaccessisthroughagateonthefirstbaseline,viaSixthStreetWay,betweenthefieldandHopeHall.

VenueLocationLocatedontheeastsideofBiolaUniversity’scampus,thebaseballfieldcomplex(location65oncampusmap)islocatedsouthofParkingLotH,onUniversityDrive.TheAthleticTrainingRoomislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.

TennisCenter

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetotheTennisCenter.

EmergencyvehicleaccessCampusEntrance5toLotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglotgate.TennisCenter(andtennisparkinglot)islocatedontherightasyoupassthroughgate.

VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theTennisCenterislocatedsouthofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offofUniversityDrive.

EmergencyCommunicationTheAthleticTrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Acampusphoneislocatedoutsidethestorageshedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.

a.AutomatedExternalDefibrillator(AEDalsolocatedinsidegymonnortheastwall)b.Decompressionsplintsc.Biohazardkit

FreedomField:SoftballComplex

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillmeetandescortemergencypersonnel/ambulancetothesoftballcomplex.

EmergencyvehicleaccessCampusEntrance5tolotCoffBiolaAvenue(nearestcrossstreetisRomaDrive).Proceedthroughparkinglottoremovablebollardslocatedbetweenportablebuildings,designated(54oncampusmap).Passbetweenbuildingsandpasstoleftofsandvolleyballcourt(61oncampusmap).Fieldaccessisthroughoutfieldfencealongthefirstbaseline.Gurneyonlyallowedthroughthegate.

VenueLocationLocatedonthesouthernendofBiolaUniversity’scampus,theFreedomFieldSoftballComplexislocatedsoutheastofParkingLotC.TheATRisinthegymnasiumbuildingonChaseWay,offUniversityDrive.

EmergencyCommunicationTheATCwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Thenearestcampusphoneislocatedatthetenniscomplex.TheCampusSafetyemergencylineis(562)777-4000orext.5111fromacampusphone.

EmergencyEquipmentThefollowingequipmentwillbeavailableonthehomesidelineduringgames,andintheAthleticTrainingRoomduringpractices.

LansingPool:SwimmingandDivingFacility

EmergencyPersonnelAcertifiedathletictrainer(ATC)willbeonsiteforallintercollegiatecompetition.IntheeventofanemergencyduringpracticeanATCmaybereachedintheAthleticTrainingRoom(ATR)locatedontheexteriorsoutheastcornerofthegymnasium(Building#18oncampusmap)orbyphoneat(562)944-0351x5942.CampusSafetywillbenotifiedat(562)777-4000orext.5111fromacampusphoneintheeventofanemergency.CampusSafetywillcontact911,activatetheEmergencyMedicalSystemandnotifytheStudentHealthCenter.CampusSafetywillescortemergencypersonnel/ambulancetotheaquaticcenter.Ambulanceaccesswillbetheramplocatedatthesouthwestcornerofthetrackcomplex.

VenueLocationLocatedonthesouthsideofBiolaUniversity’scampus,theLansingPoolislocatedsouthofthegymnasium(Building#18oncampusmap).TheATRislocatedonthesoutheastcornerofgymnasium(Building#18oncampusmap),offUniversityDrive.

EmergencyCommunicationTheathletictrainingstaffwillhaveacellphoneduringintercollegiatecompetitionandcoacheswillcarryacellphoneduringpractices.Anemergencyphoneislocatedonthenortheastfaceofwallofthepooldeck.

EmergencyEquipmentThefollowingequipmentwillbeavailableduringmeets,andintheAthleticTrainingRoom

duringpractices.

EmergencyActionPlanforOffCampus

EmergencyPersonnelAcertifiedathletictrainerwillbenotbepresentformostoffcampuspractices.Intheeventofanemergencyduringanoff-campuspractice,followtheproceduresofthepracticefacility.Eachcoachutilizinganoffcampussiteshouldbefamiliarwiththespecificprotocolsofthefacility.Inmostcases,thiswillbeadirectcallto911.Thecoachshouldknowtheaddressofthefacilitytogivetothe911operator.Intheeventofanon-lifethreateningemergency,suchasanorthopedicissue,thecoachshouldcontacttheirteamsspecificsportassignedathletictrainerdirectly.Thecoachisresponsibleforhavingthephonenumberoftheirathletictraining.

VenueLocationVarieswithteam.

EmergencyCommunicationCoachesshouldhaveacellphonewiththematalltimeswhentravellingoffcampuswiththeirteamsinordertosummonemergencyhelpifneeded.

EmergencyEquipmentAmemberofthecoachingstaffshouldbecertainthattheyhavetheirteam’sathletictrainingkitwiththemwhenoffsite.TheATkitcontainsbasicfirstaidsupplies,biohazardmaterials(suchasgloves),andaCPRmask.

RolesoftheFirstResponder(s):ATCifwiththeteam/CoachinabsenceofATC.

2. ActivationofEmergencyActionPlana. Call911

b. Provideinformationto911operator

ii. Exactlocation,numberpersonsinjured,currentconditionofinjured,carebeingprovided,otherpertinentinformation

3. Notifythefacilitystaffoftheemergencysothattheymayassistinimplementing

theiremergencyplansandassistindirectingemergencypersonneltothecorrectlocation.

4. Oncethesituationisresolvedandtheathleteisinthecareofmedicalpersonnel,thecoachshouldnotifytheirprimaryATASAPtonotifythemoftheincident.

InclementWeatherandAirQualityPolicy

LightningPolicyTheNationalSevereStormsLaboratoryandtheNationalAthleticTrainersAssociationrecommenddetermininganeffectivemeansofmonitoringlocalweathertohelpdeterminewhencovershouldbetaken.Theprimarymethodologyistousecurrenttechnologytobenotifiedofimpendinginclementweather.StormRadar,afreeappavailablethroughTheWeatherChannelcanbeconfiguredtonotifyindividualswhenlightningisenteringa100mileradius.This,oranequivalentnotificationsystemshouldbeutilizedbyathletictrainingstaffandcoaches.

Thesecondarymeanstodetectlightningistheflash-to-bangmethod.Todetermineflashtobangbegincountingwhensightingoflightningflash.Countingisstoppedwhentheassociatedbang(thunder)isheard.Dividethiscountbyfivetodeterminethedistancetothelightningflash(inmiles).Monitorlocalweatherreportseachdaybeforeanypracticeor

event.Beawareofpotentialthunderstormsthatmayformduringscheduledintercollegiateathleticseventsorpractices.Weatherinformationcanbefoundthroughvariousmeansvialocaltelevisionnewscoverage,theInternet,cableandsatelliteweatherprogramming,ortheNationalWeatherServicewebsiteatwww.weather.gov.

Example:aflash-to-bangcountoffortysecondsequatestoadistanceofeight(8)miles.

CriteriaforSuspensionofActivity

Bythetimeitreaches6milesand/ortheflash-to-bangcountapproaches30secondsorless,allindividualsshouldimmediatelyseektherecommendedsafestructureorlocation.Anactivitywillbepostponedorsuspendedwhenathunderstormappearsimminentbeforeorduringanactivity/contest(regardlessofwhetherlightningisseenorthunderheard)untilthehazardhaspassed.Signsofimminentthunderstormactivityaredarkeningclouds,highwinds,andthunderorlightningactivity.

ChainofCommand

TheresponsibilityoftheHeadAthleticTrainer,(orintheirphysicalabsence,staffathletictrainers)atBiolaUniversitywillbetoobtainweatherreportswithanyanticipationofinclementweatherandinformtheheadcoachandgameofficialsinchargeandthevisitingteam’sathletictrainerorheadcoachofconcernsandanysubsequentchangewithinthesituation.WheneverpossibletheHeadAthleticTrainer(orATstaff)willadvisethecoachingstaffandadministrationviaemailbynoonofthepotentialofinclementweather,includingpossiblelightning.

Wheneverpossible,theHeadAthleticTrainerwilladvisethecoachsupervisingtheactivityastothedangerandproximityoflightningthreat.However,theresponsibilitystillremainswiththesupervisingcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonlightningpresentedinthispolicy,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringdangerousthunderstormactivity.

Practices

Uponthefirstsignoflightningorthunderactivityacertifiedathletictrainerwillinformthecoachofcurrentweatherconditionsandwhenthecurrent“flash-to-bang”countreaches30secondsthecertifiedathletictrainerwillinformthecoachthatitisnolongersafetoparticipateinoutdooractivities.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,andstaffmembersshouldseekshelterattherecommendedareaslistedbelow.

Priortostartofcompetition,thedecisiontodelaystartofgameduetoadverseweatherconditionswillbedecidedbytheathletictraineronsitewithassistancefromthegame

managementteamandsportofficialsfollowingdiscussion.Oncegamehasbegun,decisiontopostponegameduetoadverseweatherconditionswillbedecidedbytheheadofficialwithinputfromtheathletictrainerandgamemanagementteam.Ifthedecisionismadetoclearthefield,thenallstudent-athletes,coaches,fansandstaffmembersshouldseekshelterattherecommendedareaslistedbelow.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetothethreatoflightninglieswiththeheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.Gamemanagementshouldmakeanannouncementtospectatorsdeclaringevacuationconditionsandinstructingthepublictosafespace(buildingsorpersonalvehicles).

AppropriateShelter/ByVenue

Asafeshelterlocationisanysubstantial,frequentlyinhabitedbuilding.Thebuildingshouldhavefoursolidwalls(notadugout),includingelectricalandtelephone.Secondarychoiceforasafelocationfromthelightninghazardisafullyenclosedvehiclewithametalroofandthewindowscompletelyclosed.Itisimportanttonottouchanypartofthemetalframeworkofthevehiclewhileinsideitduringongoingthunderstorms.Itisnotsafetoshower,batheortalkonalandlinephonewhileinsideasafeshelterduringathunderstorm(cellphonesareOK).ThelistbelowshowsthedesignatedlocationsforevacuatingoutdoorBiolaUniversityoutdoorathletics.

Duringevacuation,individualswhofeeltheirhairstandonendorskintingleorhearcracklingnoisesshouldassumethelightning-safeposition.Thepositioniscrouchedontheground,weightontheballsoffeet,feettogether,headloweredandcovered.DONOTLIEFLATONTHEGROUND!Youmustminimizetheamountofcontactthatyouhavewiththeground.

RecommendedEvacuationLocations

Sport EvacuationLocation OptionalSoccer/Track/Field ChaseGymnasium/locker

roomscar/vehicle

Swimmingpool ChaseGymnasium/lockerrooms

car/vehicle

Baseball HopeHall car/vehicleSoftballHome lockerroom/Grovebuildings car/vehicleTennis Tennisoffice/Grove

buildingscar/vehicle

CrossCountry Nearestbuilding car/vehicleTrackThrowsFacility Nearestbuilding car/vehicle

CriteriaforReturntoActivity

Ifagame,practiceorotheractivityhasbeensuspendedorpostponed,waitatleast30minutes(5milesaway)afterthelastsoundofthunderorlightningflashbeforeresuminganactivityorreturningoutdoors.Eachtimelightningisseenorthunderisheardthe30-minuteclockshouldbereset.Theathletictraineronsiteisresponsibleformonitoringtheweather.

ManagingVictimsofLightningStrikes

Intheeventthatapersonisstruckbylightning,propercareshouldbegiven.Lightningstrikevictimsdonotremainconnectedtoapowersource;theydonotcarryanelectricchargeandmaybesafelyhandled.However,personalsafetymustbeconsideredbeforeventuringintoadangeroussituationtorendercare.Ifthedecisionismadetorenderaid,thefirstpriorityshouldbetomovethevictimtoasafelocation.Itisimperativetotreatlightningvictimspromptly.Inthecaseofalightningstrikeincidentinwhichtherearemultiplevictims,careshouldbeadministeredtotheapparently“dead”first.

1.ActivatetheBUvenuespecificEmergencyActionPlanandEMS

2.Surveythesceneforsafety.

3.Carefullymovethevictimtoasafearea,ifneeded.

4.Performaprimaryevaluation.

a.AEDissafetousewhenlighteningispresent.

5.Performasecondaryevaluation.

6.Treatforanynecessaryfindings.

AirQualityPolicyDetectionMethod

TheHeadAthleticTrainer(and/ortheirATstaff)willmonitortheAirQualityIndexusingwww.aqmd.govforreadingsandstatistics.SouthCoastAirQualityManagementDistrict(SCAQMD)displaystherecommendedguidelinesforexercisebasedontheairqualityreadingforthatday.TheHeadAthleticTrainerandhisstaffwillcontinuallyupdatethefollowingpeopleinregardstoairqualityandrecommendationsforoutdooractivities.

� BUdirectorofathletics/gameadministrator� Sportspecificheadcoachesandheadstrengthcoach� Gameofficials/referees/umpires(ifapplicable)� Visitingteamheadcoachandathletictrainer(ifapplicable)

AirQualityIndex

TheAirQualityIndex(AQI)isanindexforreportingdailyairquality.Itshowsoutdoorairqualityandwhatassociatedhealthcareeffectsmightbeduringvariouslevelsofphysical

activity.TheAQIfocusesonhealthaffectsyoumayexperiencewithinafewhoursordaysafterbreathingpollutedair.Thefivemajorairpollutantsinclude:ground-levelozone,particlepollutants,carbonmonoxide,sulfurdioxide,andnitrogendioxide.ForeachpollutanttheEnvironmentalProtectionAgencyhasestablishednationalairqualitystandardstoprotectthepublichealth.TheAthleticTrainingStaffwillutilizethefollowingtablewithregardstotheAirQualityIndextomakerecommendationsforactivityrestrictions.

SmokeintheAir

Duringfires,thedisplayedAQImaynotreflectthelatestsmokeconditionsinallareas.Inanyareawhereyoucanseeorsmellsmoke,everyoneshouldavoidvigorousexertionand

limitoutdoorexposure.

ChainofCommand

TheresponsibilityoftheHeadAthleticTrainerwillbetoobtaingovernmentalreportswithanyanticipationofpoorairqualityandinformthedirectorofathletics,gameadministrator,headcoach,and/orthegameofficialincharge.TheATCorthegameadministratorwillalsoinformthevisitingteam’sathletictrainerand/orheadcoach.TheATCorgameadministratorwillinformthevisitingteam’sathletictrainerand/orheadcoachofanychangeswiththesituation.Theresponsibilityremainswiththeheadcoachestoremovetheirteamsorindividualsfromafieldoreventsite.Withtheinformationandbackgroundonairqualitypresentedinthispolicyinconjunctionwiththestudent-athletesmedicalhistory,thecoachorathletictrainer,orboth,canmakeanintelligentandsafedecisionregardingtheremovalofateamorindividualsfromanathleticsiteorthestoppingofplayduringpoorairquality.

Practices

TheATstaffwillinformalloutdoorcoachesofairqualityusingtheairqualityindexreferencedabove.Itisthecoach’sresponsibilitytodeterminelengthandtypeofpracticebasedupontherecommendationsoftheATC.WhentheAQIreachesthe“VeryUnhealthy”ratingaslistedabovetheHeadAthleticTrainerwillinformthedirectorofathleticsandheadcoaches,thatallstudent-athletesshouldberemovedfromoutdooractivity.

Priortothestartofcompetition,decisiontodelaystartofgameduetopoorairqualitywillbedecidedbySportsMedicineStaffonsitewithassistancefromthegamemanagementofficials,gameadministrator/directorofathletics,andheadcoaches.Oncegamehasbegun,decisiontopostponegameduetopoorairqualitywillbedecidedbytheheadofficialwithinputfromtheathletictrainingstaff,gameadministrator/directorofathletics,andgamemanagementofficials.

AwayEvents

BiolaAthleticswillfollowhostinstitution’sestablishedprotocol,unlessBUathleticsadministrationdeemsotherwise.Theresponsibilityofremovingstudent-athletesfromapracticeareaduetopoorairqualitylieswiththeBiolaUniversityheadcoachofthatparticularsport.Intheeventthattheheadcoachisnotpresent,anassistantcoachdesignatedbytheheadcoachwillassumeresponsibility.

ExtremeHeatPolicyActivityinhotorhumidenvironmentscaneasilycauseanumberofheatrelatedillnessessuchasheatcramps,heatexhaustion,heatrash(orpricklyheat),heatsyncope(heatcollapse),andheatstroke(whichcanbefatal).

Allcoachingstaffandathletesareeducatedannuallyregardingthedangersofexercisingin

extremeheat,aswellasthewarningsignsofanindividualsufferingadversereactionsandwhatactionstotakewhentheyrecognizethesignsinthemselvesorothers.TheHeadAthleticTrainershouldregularlycheckweatherforecaststobeawareofpredictedhightemperatures.Whenhightemperaturesareexpected,notificationshouldbesenttothedirectorofathletics,headcoaches(includingheadstrengthcoach),andATstaffviaemailasearlyaspossibletoinformthemofimpendingextremetemperaturesandpossibleneedtomodifyactivities.Modificationtopracticeandcompetitionsmayrequireregularupdatesthroughouttheday.Updatednotificationshouldbemadeviathemostexpedientmethodavailablewhetheremail,text,and/orphoneorpersonalconversation.

ModificationstophysicalactivityshouldfollowtherecommendationsoftheNationalWeatherServiceaccordingtotheHeatIndexChartbelow.

Specificthresholdswithmandatoryalteringofphysicalactivityare:

“ExtremeCaution”level-individualswithknownrespiratoryorotherheatrelatedillnesses,suchasSickleCellTraitshouldbecloselymonitored

“Danger”level-modificationsmustbemadetopracticesandcompetitionswithwarningstoallparties,“atrisk”individualsshouldberemovedfromactivity

“ExtremeDanger”level-cessationofalloutdooractivities

� Ifthepracticetimecannotbechanged,encourageliberalconsumptionofwaterandbreaksduringpractice,aboutevery10-15minutes.Anelectrolytereplacementdrinkshouldbeconsumedduringorimmediatelyafterpractice.

� Shadeanddryclothingshouldbeavailabletoplayersandstaffthroughoutthepracticeorgame.

� Rememberthatprotectivegear,darkcoloredclothing,wetclothingorplasticclothingbecomesavirtualovenwhenparticipatinginactivityduringhighheatindexperiods.

� EncouragetheliberaluseofsunblockwithSPFratingof30.� Carefullymonitorathletesnewtothearea,recoveringfromillnesses,orwhohavea

conditionthatmaymakethemmoresusceptibletohighheat.

VisitingTeamInformationTheAthleticTrainingRoom(ATR)islocatedonthebackend(southeastcorner)ofChaseGymnasium,facingthesoccerfield/trackfacility,neartheswimmingpool.TheATRwillopentwohourspriortothestartofcompetition.

TheATRisequippedwithahydrocollator,ultrasound,electricalstimulationunit,icemachineandhotandcoldwhirlpools.Ifavisitingteamistravelingwithoutacertifiedathletictrainer,theyshouldbeaccompaniedwithwritteninstructionsforalltherapeutictreatmentsandanathletictrainingkitwithallthenecessarytapeandsupplies.Acertifiedathletictrainerwillbepresentforallhomecompetitions.Water,cupsorbottles,benchtowels,injuryiceandabiohazardkitwillbeavailableateachbench.Emergencyequipmentwillbeavailablebehindthehomebench.Showerfacilitiesareavailableforeventsoncampusbuttowelswillnotbeprovided.Foranyspecialrequests,pleaseemailjohn.wiese@biola.eduatleast48hourspriortotheevent.

SubstanceAbuseProgramAsaschoolintheNCAADivisionIIProvisionalMembershipprocessandasamemberofthePacWestConference,BiolaUniversitystudent-athletesareexpectedtoconductthemselvesinamannerthatiscongruentwiththeNCAADrugTestingPolicyaswellaswiththemissionoftheinstitution.Thisprogramimplementsspecificmeasurestoensurestudent-athletesthehighestlevelofaccountabilityinupholdingthemissionofBiolaUniversityandtheNCAA.Thispolicyisnottobeconstruedasacontractbetweentheinstitutionandthestudent-athletesatBiolaUniversity.However,signedconsentandnotificationformsshallbeconsideredaffirmationofthestudent-athlete’sagreementtothetermsandconditionsinthispolicy.

ProgramPurposeandPhilosophyThepurposeofthisprogramistocreateanenvironmentthataffordsstudent-athletestheoptimalopportunitytogrowspiritually,emotionally,athleticallyandacademicallyduringtheircareeratBiola.Theathleticsdepartmentandtheinstitutionasawholebelievethattheuseofalcoholandbannedsubstancesdoesnotgivestudent-athletesthebestchancetosucceedinthethreeareasofgrowthstatedabove.Therefore,thispolicyisdesignedtoeducatestudent-athletesabouttheadverseeffectsofsubstanceabuse,detecttheuseofbannedsubstancesbyBiolastudent-athletes,graciouslydisciplinethosewhochoosetopartakeintheuseofbannedsubstances,andassistthemtothebestofourabilityintheirrecoveryandrehabilitation.ABiolastudent-athletemaybetestedatanytime,includingwhenacademicallyineligibleorred-shirting.BiolaUniversitymayamendthepolicyatanytime.ThisprogramisseparateanddistinctfromtheNCAADrugTestingprogram.

ProhibitedSubstancesStudent-athletesparticipatinginintercollegiateathleticsareprohibitedfromtheuse,purchase,possession,manufactureand/ordistributionofanysubstancesonthecurrentNCAAbanneddruglistwiththeadditionofalcoholandtobacco.Student-athletesmaynot

usethedrugsspecifiedbytheNCAAregardlessofwhethersuchuseoccursbefore,duringorafterthestudent-athlete’scompetitiveseason.Inaddition,pursuanttotheBiolaUniversitystandardsofconduct,theuniversityrequiresthatstudent-athletesabstainfromtheuseandpossessionofalcoholicbeveragesandsmoking/tobaccoproducts.ForproceduresusedbyBiolaUniversitytoreceiveconsentfromstudent-athletesforsubstanceabusescreening,pleaserefertotheBiolaAthleticsSubstanceScreeningProgramsection.

Itistheresponsibilityofthestudent-athletetoknowwhatheorsheisputtingintotheirbodyandseekanswersthroughtheappropriateresourcesiftheyhavequestions.

NCAATobaccoPolicyTheuseoftobaccoproductsbyastudent-athleteisprohibitedduringpracticeandcompetition.Astudent-athletewhousestobaccoproductsduringapracticeorcompetitionshallbedisqualifiedfortheremainderofthatpracticeorcompetition(Bylaw17).

Theuseoftobaccoproductsisalsoprohibitedbyallgamepersonnel(e.g.,coaches,trainers,managersandgameofficials)inallsportsduringpracticeandcompetition.Uniformpenalties(asdeterminedbytheapplicablerules-makingcommitteesandsportscommitteeswithrules-makingresponsibilities)shallbeestablishedforsuchuse(Bylaw11.1).

NCAABannedDrugsList(revisedAugust2016)Itistheresponsibilityofthestudent-athletetocheckwiththeappropriateordesignatedathleticsstaffbeforeusinganysubstance.

TheNCAAbansthefollowingclassesofdrugs:

1.Stimulants;

2.Anabolicagents;

3.Alcoholandbetablockers(bannedforrifleonly);

4.Diureticsandothermaskingagents;

5.Streetdrugs;

6.Peptidehormonesandanalogues;

7.Anti-estrogens;and

8.Beta-2agonists.

Note:Anysubstancechemicallyrelatedtotheseclassesisalsobanned.

Theinstitutionandthestudent-athleteshallbeheldaccountableforalldrugswithinthebanneddrugclassregardlessofwhethertheyhavebeenspecificallyidentified.DrugsandProceduresSubjecttoRestrictions:

1.Blooddoping;

2.Genedoping;

3.Localanesthetics(undersomeconditions);

4.Manipulationofurinesamples;and

5.Beta-2agonistspermittedonlybyprescriptionandinhalation.

NCAANutritional/DietarySupplementsWarning:Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductwiththeappropriateordesignatedathleticsdepartmentstaff.TherearenoNCAAapprovedsupplementproducts.

1. Dietarysupplements,includingvitaminsandminerals,arenotwellregulatedandmaycauseapositivedrugtestresult.

2. Student-athleteshavetestedpositiveandlosttheireligibilityfromusingdietarysupplements.

3. Manydietarysupplementsarecontaminatedwithbanneddrugsnotlistedonthelabel.

4. Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.

Checkwithyourathleticsdepartmentstaffpriortousingasupplement.ExamplesofNCAABannedSubstancesinEachDrugClass

Notetostudent-athletes:ThereisNOcompletelistofbannedsubstances.

Donotrelyonthislisttoruleoutanylabelingredient.

1. Stimulants:Amphetamine(Adderall);caffeine(guarana);cocaine;ephedrine;fenfluramine(Fen);methamphetamine;methylphenidate(Ritalin);phentermine(Phen);synephrine(bitterorange);methylhexaneamine,"bathsalts"(mephedrone);octopamne;DMBA;etc.Exceptions:phenylephrineandpseudoephedrinearenotbanned.

2. Anabolicagents(sometimeslistedasachemicalformula,suchas3,6,17-androstenetrione):Androstenedione;boldenone;clenbuterol;DHEA(7-Keto);epi-trenbolone;etiocholanolone;methasterone;methandienone;nandrolone;norandrostenedione;ostarine,stanozolol;stenbolone;testosterone;trenbolone;SARMS(ostarine);etc.

3. Alcoholandbetablockers(bannedforrifleonly):Alcohol;atenolol;metoprolol;nadolol;pindolol;propranolol;timolol;etc.

4. Diuretics(waterpills)andothermaskingagents:Bumetanide;chlorothiazide;

furosemide;hydrochlorothiazide;probenecid;spironolactone(canrenone);triamterene;trichlormethiazide;etc.

5. Streetdrugs:Heroin;marijuana;tetrahydrocannabinol(THC);syntheticcannabinoids(e.g.,spice,K2,JWH-018,JWH-073).

6. Peptidehormonesandanalogues:Growthhormone(hGH);humanchorionicgonadotropin(hCG);erythropoietin(EPO);IGF-1;etc.

7. Anti-estrogens:Anastrozole;tamoxifen;formestane;ATD;clomiphene;SERMS(nolvadex);etc.

8. Beta-2agonists:Bambuterol;formoterol;salbutamol;salmeterol;higenamine;norcoclaurine;etc.

Additionalexamplesofbanneddrugscanbefoundatwww.ncaa.org/drugtesting.

Anysubstancethatischemicallyrelatedtotheclass,evenifitisnotlistedasanexample,isalsobanned!

Informationaboutingredientsinmedicationsandnutritional/dietarysupplementscanbeobtainedbycontactingtheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).

Itisyourresponsibilitytocheckwiththeappropriateordesignatedathletictrainerbeforeusinganysubstance.

NotetoStudent-Athletes:Thisonlinelistofbannedsubstanceswillalwaysbeup-to-date,andisthelistforwhicheachstudent-athletewillberesponsible.Thisisnotacompletelistofbannedsubstances.Donotrelyonthislisttoruleoutanysupplementalingredient.Anyquestionsconcerningthislistneedtobedirectedtoanathletictrainer.Additionally,student-athletesareresponsibletoreportanyprescriptionoroverthecountermedicationstheyaretakingtoanathletictrainer.

BiolaAthleticsSubstanceScreeningProgramThisprogramhasthreemajorcomponents:education,substancescreeninganddiscipline.Eachofthesethreecomponentswillbefurtheroutlinedbelow.

EducationThedirectorofathleticsand/orheadathletictrainerwillexplaintheBiolaAthleticsSubstanceScreeningProgramtoeachstudent-athleteatBiolaattheannualfallall-sportsmeeting.

Eachstudent-athletewillberequiredtosignandreturntheNCAADrug-TestingConsentFormandStudent-AthleteConsentandAuthorizationAgreementFormpriortotheirparticipationinpracticeorcompetition.Ifthestudent-athleteisundertheageof18,theparent(s)orguardian(s)mustalsosigntheforms.Failureofthestudent-athletetoreturntheseformswillresultinthestudent-athletebeingineligibletopracticeorcompete.

ProcedureBiolaUniversitywillconductsubstancescreeningthroughouttheacademicyear.Thebasisforthescreeningprocessisinformedconsent(basedontheformssubmittedtoBiola)andthirdpartytesting.Multipleon-campusscreeningswilloccurthroughouttheyear.Subsequenttestsmaybeconductedatthediscretionofthedirectorofathletics.Astudent-athletewillbenotifiedofrequiredscreeningnomorethan24hourspriortothetestbytheBiolasitecoordinator,headathletictrainer,assistantathleticdirectorforcompliance/SWAordirectorofathleticsviaARMSsoftware.

Selectionofparticipantswillbedeterminedbyrandomsamplinganduponindividualizedreasonablesuspicion.

RandomSampling:Arandomsampleofstudent-athletesfromcurrentteamrosterswillbeselectedforatotalof5percentoftheentirepopulationofstudent-athletes.Student-athletesmaybetestedmultipletimesduetotherandomnatureoftheselectionprocess.

IndividualizedReasonableSuspicion:TheReasonableSuspicionreportingformisincludedintheappendicesforreference.Circumstancesforselectionuponreasonablesuspicionmayinclude(butarenotlimitedto):

● Observedchangesinperformanceorbehavior(physicaland/oremotional),forexample,missingclass.Observationsmaycomefromthedirectorofathletics,athletictrainers,headcoaches,assistantcoaches,deanorassociatedeanofstudentdevelopment,residentdirectorand/orthefaculty.

● Arrestonchargesrelatedtouseand/orpossessionofbannedsubstances. ● Suspectedmanipulationofspecimens(example:dilutionofsample). ● Provenhistoryofpositiveresults. ● Presenceorpossessionbyastudent-athleteofillegalorcontrolleddrugsordrug

relatedparaphernalia. ● Whenadesignatedadministrator,coachorsupportstaffhassuspicionthroughthe

senseofsmell,sightand/orsound.

Ifastudent-athletefailstoreporttothetestingsite,failstoproduceaspecimenattimeoftesting,and/ormanipulatestheintegrityofthespecimenand/orcollectionprocess,itwillbeconsideredapositivetest.Thestudent-athletewillbesubjecttotheappropriatesanctions.

Student-athletesmayalsobeselectedfortestingunderanyofthefollowingcircumstances:

Post-season/ChampionshipScreening:Anyparticipantorteamlikelytoadvancetopost-seasonchampionshipcompetitionmaybesubjecttoadditionaltesting.Testingmaybe

requiredofallteammembersorindividualstudent-athletesatanytimewithinthirty(30)dayspriortothepost-seasoncompetition.Ifastudent-athletetestspositive,heorshewillnotbeallowedtocompeteatthepost-seasoneventandwillbesubjecttothesanctionsherein.Re-entryTesting:Astudent-athletewhohashadhisorhereligibilitytoparticipateinintercollegiatesportssuspendedasaresultofadrugandalcoholviolationmayberequiredtoundergore-entrydrugand/oralcoholtestingpriortoregainingeligibility.Thedirectorofathleticsorhis/herdesigneeshallarrangeforre-entrytestingafterthecounselororspecialistinvolvedinthestudent-athlete’scaseindicatesthatre-entryintotheintercollegiatesportsprogramisappropriate.Follow-upTesting:Astudent-athletewhohasreturnedtoparticipationinintercollegiatesportsfollowingapositivedrugtestunderthispolicymaybesubjecttofollow-uptesting.Testingwillbeunannouncedandwillberequiredatafrequencydeterminedbythedirectorofathleticsorhis/herdesigneeinconsultationwiththecounselororspecialistinvolvedinthestudent-athlete’scase.Pre-seasonScreening:Student-athletesaresubjecttopre-seasondrugtestingandmaybenotifiedofsuchbythedirectorofathleticsorhis/herdesigneeatanytimepriortotheirfirstcompetition

SpecimenCollectionDetailsregardingspecimencollectionhavebeenprovidedforreferenceintheappendixontheformDrugFreeSport’sCollectionGuidelines.

MedicalExceptionProcessBiolaUniversityrecognizesthatsomebannedsubstancesareusedforlegitimatemedicalpurposes.Accordingly,theDepartmentofAthleticsallowsexceptionstobemadeforthosestudent-athleteswithadocumentedmedicalhistorydemonstratinganeedforregularuseofsuchasubstance.Exceptionsmaybegrantedforsubstancesincludedinthefollowingclassesofbanneddrugs:stimulants,beta-blockers,diureticsandpeptidehormones.Student-athletesarerequiredtoinformtheirathletictrainerofallmedications(prescribedandover-the-counter)heorsheistakingviatheMedicalHistoryFormsubmittedforMedicalClearance.Intheeventastudent-athletetestspositive,theassistantathleticdirectorofsportsmedicineinconsultationwillreviewthestudent-athlete’smedicalrecordtodeterminewhetheramedicalexceptionshouldbegranted.

Discipline

FirstViolationInthecaseofafirstpositivetestthefollowingsanctionswilloccur:

● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Therewillbeaminimumone-weeksuspensionfromparticipationin

practice,competitionandtravel. ● Thestudent-athletemaybeabletobeginparticipationagainattheconclusionof

sevendays(sincethestudent-athlete’snotificationofpositivetest)dependingontherecommendationoftheassessmentteamandwrittenevidencereceivedbythedirectorofathletics.Insomecases,theteamphysicianmustalsoclearthestudent-athleteforparticipation.Theteamphysicianwillbecontractedforthe2017–18academicyear(orsooner)uponacceptanceintotheNCAADivisionIIProvisionalMembershipprocess.

● Thestudent-athletewillautomaticallybeenrolledinthesubstancescreeningfortheremainderoftheschoolyear.

● Anyoffensemaybegroundsforrevokingofathleticscholarship.Thedirectorofathleticsandheadcoachmaymakedecisionsonscholarshipremoval.

● Dependingontheseriousnessoftheoffense,thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.

SecondViolationInthecaseofasecondpositivetestthefollowingsanctionswilloccur:

● Thestudent-athletewillbereferredtoStudentDevelopmenttodiscusstheviolationandnextsteps.Thestudent-athletewill,atminimum,besuspendedfromparticipationinpractice,competitionandtravelfortherestofthecurrentseason.

● Thestudent-athletemaybeterminatedfromanyfutureparticipationinBiolaAthletics.

● Thestudent-athletemayalsofacefurtherconsequences,includingbutnotlimitedtoexpulsionfromtheuniversity.PleaserefertotheBiolaStudentHandbooksectiontitledAlcohol,Tobacco&Drugspolicyformoreinformationonuniversitysanctions.

Note:Thedecisionsforbothfirstandsecondviolationswillbedecidedbythedeanofstudentdevelopmentordesigneewhowillconsultwiththeathleticsdepartmentadministrationasnecessary.Biolawillnotcoveranycostsinadditiontotheinitialsubstancescreeningincurredduringthisdisciplinaryprocess.Thesamepunishmentandactionswilloccurforastudent-athletewhoiscaughtoutsideoftheBiolaAthleticsSubstanceScreeningPrograminconjunctionwithStudentDevelopment.

AppealProcessWhenthesanctionedstudent-athletedisputestheoutcomeofadisciplinaryprocedure,thatstudent(hereaftercalledtheAppellant)mayrequest,throughthedeanofstudents,thatanAppealHearingCommitteereviewthedecision.Sanctionsmayormaynotbepostponedorsuspendedpendingtheoutcomeofthisappeal,atthediscretionofthedean.TheAppellantmayappealtheirsanctionsonthebasisof:

● Inaccuratefindings(i.e.,theavailablefactsusedindeterminingsanctionswere

inaccurate/incomplete); ● Newevidencehasbecomeavailable; ● Anunfairorinequitableprocess.

Thefollowingarenotwithinthescopeoftheappealprocess:

● Theinterpretationorjudgmentofuniversityadministratorsregardingthemeaningorimplementationofthewrittenregulations,standards,and/orpoliciesoftheuniversity;

o Thewrittenregulations,standards,and/orpoliciesoftheuniversitythemselves;

o Thedeterminedsanctionsfromthedisciplinaryprocedure.

Toinitiateanappealhearing,theAppellantistosubmitthefollowing,inwriting,tothedean:

● Arequestforahearingtoconsidertheappeal,submittedwithinfiveworkingdaysfromthetimetheAppellantwasinformedofthedisciplinarydecisions.

● Astatementincludingalloftherelevantissuesandevidencetobeconsidered.Issues/evidencenotincludedinthisstatementwillnotbeconsideredintheappealhearing.

● Alistofmaterialwitnesses,ifany,andtheessenceoftheirproposedcontributiontotheappealhearing.Pleasenotethesearenotcharacterwitnessesbutindividualswithfirst-handknowledgeofthesituationinappeal.Theirtestimonywillbelimitedtothespecifiedmatters.

ThedeanwillthenformanAppealHearingCommittee,madeupofonememberoftheStudentCareTeamwhothenservesasanon-votingfacilitator,alongwiththreefaculty/staffmembersselectedbythedean.IfnomembersoftheStudentCareTeamareavailable,thedeanmayselectareplacementfromBiolafaculty/staff.TheAppealHearingCommitteewill,within15workingdaysofthereceiptoftheappealrequest,reviewandevaluatetheoriginaladjudication,aswellastheinformationthattheAppellanthaspresented.Basedonthenatureoftheappeal,theAppealHearingCommitteehasthediscretionwhetherornottocalltheAppellantand/orhis/herwitnessestoappearbeforetheAppealHearingCommittee.IftheAppellantand/orthewitnesseswillbecalled,theywillbenotifiedatleasttwodaysinadvanceoftheappealhearingdate.TheAppealHearingCommitteemaytape-recordtheappealhearing.TheAppealHearingCommitteewillissueitsdecisioninwritingtothepartiesinvolvedwithinareasonabletime(usuallywithin10workingdays)oftheconclusionoftheappealprocess.ThedecisionoftheAppealHearingCommitteewillbefinalandnofurtherappealispossible.

Itisalsoimportanttonotethatinrespecttoappealproceedings,formalrulesofevidencearenotfollowed,andpastconductmaybeconsideredintheappealprocess.Noparticularmodelofproceduralprocessisrequired;however,theAppealHearingCommitteewillattempttostructuretheproceduresoastofacilitateareliabledeterminationofthetruthandbefairandreasonable.

Duringperiodsotherthanregularsemesters(summer,Christmas,interterm),thedeanreservestherighttoalterthetimingoftheappealsprocessasnecessary,duetofaculty/staff/appellantavailability.

AssistanceinOvercomingAlcoholandOtherDrugAbuseIfastudent-athleteneedshelporknowssomeonewithanalcohol,drugorsubstance-relatedproblem,pleaseknowthattheBiolaCounselingCenter,theStudentHealthCenter,residentdirectors,deans,facultyandallotheruniversitypersonnelwillprovideassistancetothosewhocomeforwardseekinghelp.TheCounselingCenterprovidesconfidentialconsultationswithtrainedpsychologistsandmarriage&familytherapistsatextremelylowcost,andalsomakesreferralstooutsidecounselingandtreatmentservices.

ConfidentialityAnyinformationconcerningastudent-athlete’sallegedorconfirmedimproperuseofbannedsubstancesshallberestrictedtoinstitutionalpersonnelidentifiedwithinthisdocumentandtoparentsorlegalguardians.BiolaAthleticswillfollowHIPAAguidelinestoensuretheutmostconfidentiality.

CounselingSeethesectiononBiolaCounselingCenter.

NCAADrugTestingProgramBiolastudent-athletesaresubjecttodrugtestingatanytime.InadditiontotheBiolaUniversityAthleticsSubstanceScreeningProgram,theNCAAhasadrugtestingprogramthatwearerequiredtofollow.ThefollowingaretheNCAAtestingproceduresandappealprocesses:

● EveryDivisionIIinstitutionissubjecttoyear-rounddrugtesting.DivisionIIinstitutionsnotsponsoringfootballwillbeselectedatleastonceeverytwoyears.

● IfBiolaisselectedforyear-rounddrugtesting,thedirectorofathletics,sitecoordinatorandoneadditionalathleticadministratorwillreceivenotificationfromDrugFreeSportnosoonerthan48hourspriortothetestdate.Insomecases,institutionsmayreceiveonly24hours’notice.AfterDrugFreeSporthasrandomlyselectedstudent-athletesfordrugtesting,thesitecoordinatorwillreceivetherosterofselectedstudent-athletes.Thesitecoordinatorisresponsiblefornotifyingstudent-athletesoftheirselectionfordrugtesting.Student-athletesmustbenotifiedinpersonorviadirectcommunication.

● Anystudent-athletewhorefusestosigntheRosterSign-inFormortheCustodyandControlForm,failstoarriveatthecollectionstationatthedesignatedtimewithout

justification,failstoprovideaurinesampleaccordingtoprotocol,leavesthecollectionstationbeforeprovidingaspecimenaccordingtoprotocolorattemptstoaltertheintegrityorvalidityoftheurinespecimenand/orcollectionprocesswillbetreatedasiftherewasapositiveforabannedsubstanceotherthanastreetdrugasdefinedinNCAABylaw31.2.3.1.

● IftheNCAAteststhestudent-athleteforthebanneddrugclasseslistedinNCAABylaw31.2.3.4andtheytestpositive(consistentwithNCAAdrug-testingprotocol)intheinitialSampleAtest,thatstudent-athletewillthenbesuspendedfromparticipationuntiltheSampleBtesthasbeendetermined.Ifthestudent-athletetestspositiveforSampleB(consistentwithNCAAprotocol),thenthatstudent-athletewillbeineligibleforfurtherparticipationinregularseasonandpostseasoncompetitioninallsportsinaccordancewiththeprovisionsinNCAABylaw18.4.1.5.1.Theywillremainineligiblefromthedateoftheirpositivedrugtestanduntiltheycanretestnegative.Thestudent-athletewillthenberequiredtogothroughstudent-athletereinstatementandwillbechargedoneseasonofcompetition.BiolamayappealtotheNCAAEligibilityCommitteeforrestorationofyoureligibilityifmitigatingcircumstanceswarrantrestoration.

● Astudent-athletewhotestspositiveforabanneddrugotherthanastreetdrugshallbewithheldfromcompetitioninallsportsforaminimumof365daysfromthedrug-testcollectiondateandshallloseayearofeligibility.

● Astudent-athletewhotestspositiveforastreetdrugshallbewithheldfromcompetitionfor50percentofaseasoninallsports(atleastthefirst50percentofallcontestsordatesofcompetitionintheseasonfollowingthepositivetest).

● Ifastudent-athletetestspositiveasecondtimefortheuseofanydrug,otherthanastreetdrugasdefinedinNCAABylaw31.2.3.2,heorsheshallloseallremainingregularseasonandpostseasoneligibilityinallsports.Inaddition,thepenaltyformissingascheduleddrugtestisthesameasthepenaltyfortestingpositivefortheuseofabanneddrug.

● AninstitutionmayappealthedurationofineligibilitytotheCommitteeonCompetitiveSafeguardsandMedicalAspectsofSports(oradesignatedsubcommittee).Inallsports,thecommitteemayreducethelegislatedpenaltytowithholdingthestudent-athletefromthenext50percentoftheseasonofcompetitionorprovidecompleterelieffromthelegislatedpenalty.Ifthecommitteerequiresthestudent-athletetofulfillthelegislatedpenaltyorbewithheldfromthenext50percentoftheseasonofcompetitioninallsports,thestudent-athleteshallremainineligibleuntiltheprescribedpenaltyisfulfilled,thestudent-athletetestsnegativeandthestudent-athlete’seligibilityisrestoredbytheCommitteeonStudent-AthleteReinstatement.

Note:ThelistofNCAAbanneddrugsissubjecttochangeandthestudent-athleteshallbeheldaccountableforallbanneddrugclassesonthecurrentlist.ThelistislocatedontheNCAAwebsite(www.ncaa.org),andacopyisprovidedinthismanualandpostedintheAthleticTrainingClinic.

ForauthoritativeinformationonNCAAbannedsubstances,medicationsandnutritionalsupplements,contacttheResourceExchangeCenter(REC)at(877)202-0769orwww.drugfreesport.com/rec(passwordncaa2).

Beforeconsuminganynutritional/dietarysupplementproduct,reviewtheproductanditslabelwithyourathleticsdepartmentstaff.Dietarysupplementsarenotwellregulatedandmaycauseapositivedrugtestresult.Anyproductcontainingadietarysupplementingredientistakenatyourownrisk.

SportsmanshipandEthicalConduct

NCAAEthicalConductInadditiontotheexpectationsoftheuniversity,theNCAAhasspecificguidelinesforunethicalconduct.Allathleticsstaffmembersandstudent-athletesmustcompetewithhonestyandsportsmanshipatalltimestorepresentthehonoranddignityoffairplay.Acoach,administratororsupportstaffmemberwhoisfoundtohaveengagedinunethicalconductshallbeheldresponsiblefortheiractions.

Unethicalconductconsistsof,butisnotlimitedto:

1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAoryourinstitution;

2. Fraudulenceinconnectionwithentranceorplacementexaminations;

3. Engaginginanyathleticscompetitionunderanassumednameorwithintentotherwisetodeceive;

4. DishonestyinevadingorviolatingNCAAregulations;

5. KnowinglyfurnishingtheNCAAortheindividual’sinstitutionwithfalseormisleadinginformationconcerningthestudent-athlete’sinvolvementinorknowledgeofmattersrelevanttopossibleviolationofNCAAregulations;

6. Knowledgeand/orinvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectiveoranenrolledstudent-athlete;

7. Knowledgeand/orinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;

8. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarrangingameetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor;

9. Providinginformationtoindividualsinvolvedinorganizedgamblingactivities

concerningintercollegiateathleticscompetition;

10. Solicitingabetonanyintercollegiateorprofessionalteam;

11. Acceptingabetonanyteamrepresentingtheinstitution;or

12. Participatinginanygamblingactivitythatinvolvesintercollegiateathleticsandprofessionalsportingevents,throughsportswagering,abookmaker,aparlaycardoranyothermethodemployedbyorganizedgambling(NCAABylaw10.3).

PacWestPrincipleofSportsmanshipandEthicalConductPacWestBylaw8.1-Itshallbetheresponsibilityofeachinstitutiontoensurethatallindividualsemployedbyordirectlyassociatedwiththeathleticprogramsofthatinstitutionconductthemselvesinasportsmanlikemannerwhenrepresentingtheirinstitution,especiallyatintercollegiateathleticcontests.

8.1.1-Unsportsmanlikeand/orunethicalconductshallsubjectanindividualtodisciplinaryactionbytheConferenceOffice.Theinstitutionwithwhichtheoffendingindividualisassociatedmayalsobesubjecttodisciplinaryactionifitisfoundthattheinstitution'spolicies,action,orfailuretoactsubstantiallycontributedtotheindividual'smisconduct.

8.1.2-Actsofunsportsmanlikeand/orunethicalconductandindividualpenalties:Withregardtospecificcircumstancesofunsportsmanlikeand/orunethicalconduct,see“ProcessforReviewbyCommissioner.”Actsofunsportsmanlikeand/orunethicalconductmayinclude,butnotbelimitedtoaplayer,coachorotherinstitutionalrepresentativewho:

1. Strikesorphysicallyabusesanofficial,opposingcoachorplayer,

2. Intentionallyincitesparticipantsorspectatorstoviolentorabusiveaction,

3. Usesobscenegesturesorprofaneorundulyprovocativelanguageoractiontowardofficials,opponents,orspectators,

4. Publiclycriticizesanygameofficial,Conferencepersonnel,anotherinstitutionoritspersonnel,

5. Engagesinnegativerecruitingbymakingstatementstoaprospectivestudent-athlete,hisorherparents,highschoolcoach,orotherpersonsinterestedintheprospectiveathletewhichareundulyderogatoryofanothermemberinstitution,itspersonnel,oritsathleticprogramor

6. Anyotheractsorconductnotspecificallydescribedhereinthatbringdisreputeon

thePacificWestConferenceoroneofitsmemberinstitutions.

Student-Athlete/CoachConflictBiolaAthleticsencouragesallstudent-athlete/coachconflictstobesettledbetweenthepartiesinvolved.However,ifconflictcontinuesafterreasonableattemptsforresolutionthenstudent-athletesmaycontactthedirectorofathleticsorthefacultyathleticsrepresentativetoseekfurtherassistance.

HazingPolicyThereisastrictnohazingpolicyatBiolaUniversity,asoutlinedintheBiolaStudentHandbook:

ThelawofCaliforniamakesitacriminaloffenseforanyonetoparticipateinhazing.Biolapolicyisbaseduponthepropositionthatstudentsareentitledtobetreatedwithconsiderationandrespect.Biolaregulationsonhazingaresynonymouswithstatelawasstatedbelow(Calif.PenalCode§245.6):

a. Itshallbeunlawfultoengageinhazing,asdefinedinthissection.b. Hazingmeansanymethodofinitiationorpre-initiationintoastudent

organizationorstudentbody,whetherornottheorganizationorbodyisofficiallyrecognizedbyaneducationalinstitution,whichislikelytocauseseriousbodilyinjurytoanyformer,currentorprospectivestudentofanyschool,communitycollege,college,universityorothereducationalinstitutioninthisstate.Theterm"hazing"doesnotincludecustomaryathleticeventsorschool-sanctionedevents.

c. Aviolationofthissectionthatdoesnotresultinseriousbodilyinjuryisamisdemeanor,punishablebyafineofnotlessthanonehundreddollars($100),normorethanfivethousanddollars($5,000),orimprisonmentinthecountyjailfornotmorethanoneyear,orboth.

d. Anypersonwhopersonallyengagesinhazingthatresultsindeathorseriousbodilyinjuryasdefinedinparagraph(4)ofsubdivision(f)ofSection243ofthePenalCode,isguiltyofeitheramisdemeanororafelony,andshallbepunishedbyimprisonmentincountyjailnotexceedingoneyear,orbyimprisonmentinthestateprison.

e. Thepersonagainstwhomthehazingisdirectedmaycommenceacivilactionforinjuryordamages.Theactionmaybebroughtagainstanyparticipantsinthehazing,oranyorganizationtowhichthestudentisseekingmembershipwhoseagents,directors,trustees,managersorofficersauthorized,requested,commanded,participatedinorratifiedthehazing.

f. Prosecutionunderthissectionshallnotprohibitprosecutionunderanyotherprovisionoflaw.

TheNCAAdefineshazingasanyactcommittedagainstsomeonejoiningorbecomingamemberormaintainingmembershipinanyorganizationthatishumiliating,intimidatingordemeaning,orendangersthehealthandsafetyoftheperson.Hazingincludesactiveor

passiveparticipationinsuchactsandoccursregardlessofthewillingnesstoparticipateintheactivities.Hazingcreatesanenvironment/climateinwhichdignityandrespectareabsent.

TheNCAAprovidesthiscomparisonof“Hazingvs.TeamBuilding”tohelpstudent-athletesbetterunderstandthedifferences:

Hazing TeamBuilding

Humiliatesanddegrades Promotesrespectanddignity

Tearsdownindividuals Supportsandempowers

Createsdivision Createsrealteamwork

Lifelongnightmares Lifelongmemories

Shameandsecrecy Prideandintegrity

Isapowertrip Isasharedpositiveexperience

Anystudent-athletewhohasbeensubjecttoorwitnessesanyactivitythatcouldbehazingshouldreportitimmediatelytoauniversityofficial(e.g.,thefacultyathleticsrepresentativeordeanofstudents).

Student-AthleteWell-Being

GenderEquity,DiversityandInclusionBiolaUniversityiscommittedtotheprinciplesofgenderequity,diversityandinclusion.Coachesandstudent-athleteswillparticipateasrequestedinanathleticsdepartmentassessmentintheseareas.BiolaAthleticswillimplementagenderequity,diversityandinclusionplanaftertheassessmentiscompletetoensurethewellbeingofallstudent-athletesatBiola.

StudentHealthCenterAllenrolledstudents,regardlessofinsurancestatus,areeligibleforHealthCenterservices.ServicesincludeM.D.appointments,nursepractitionerappointments,nurseappointments,immunizations,freeself-careproducts,healtheducation,travelrelatedservicesandhealthcareandhealtheducationpamphlets.

CampusSafetyCampusSafetyisdividedintothreeinternaldivisions:FieldOperations,CommunicationsandEmergencyOperations,andAdministrativeOperations.TheFielddivisionismanagedbyanoverseeingcaptainandconsistsofofficers,corporals,sergeants,alieutenantandan

investigator.TheFielddivisionisaugmentedbystudentcadetswhoassistwithstudentescorts,buildingunlocks,trafficdirectionandparkingenforcement,andgateattendantswhostaffthegatehousestoprovidevisitorparkingpermits,givevisitorinformationandcontrolaccesstocampusatnight.

TheCommunicationsandEmergencyOperationsdivisionhandlestheradiodispatchcenter,servesasuniversityoperator,isresponsibleforsendingemergencytextandemailnotificationsviatheuniversity'semergencynotificationsystem,andmonitorsasystemofcampussecuritycameras(whichcoverparkinglots,residencehallentrancesandotherkeyareasoftheuniversity).Theuniversity’semergencyoperationsmanagerdirectstheCommunicationsandEmergencyOperationsdivision.

TheAdministrativeOperationsdivisionhandlescampusparkingmanagement,parkingpermitsforstaffandstudents,citationappeals,bicyclepermitsandthecoordinationofaccessrequeststocampusbuildings.Forquestionsregardingparkingenforcement,permitsorotherspecialneedsoncampus,contacttheCampusSafetyofficeatcampus.safety@biola.edu.TheCampusSafetypublicinformationofficermanagestheAdministrativedivision.

BiolaCounselingCenter(BCC)BCCprovidesmaritalandpremaritalcounselingaswellaspsychotherapyforindividuals,couplesandfamilies.Psychologicaltestingandevaluationarealsoprovided.Iftheneedarises,thecenteralsoprovidespsychotherapyandpsycho-educationgroupsthataffordopportunitiesforinterpersonallearning,acquisitionofinformationandthenormalizationofemotionalstrugglesthroughmutualsharing.

ThemajorityofBCCtherapistsareassociatedwithBiola’sRosemeadSchoolofPsychologyasclinicalfaculty,post-doctoralstudents,ordoctoralstudentswhoaresupervisedbylicensedclinicalpsychologists.SpecialreducedratesareavailableforBiolaUniversitystudents.

LearningCenterTheLearningCenterprovidesreasonableandappropriateaccommodationstostudentswithpsychological,medical,physicalandlearningdisabilitiesandensureslegalcompliancewithstateandfederaldisabilitylaw.TheLearningCenteradvocatesforstudentsandactsasafacilitatorwithdepartmentsacrosscampusonstudents’behalf.Inaddition,theLearningCenterprovidesassistancetostudentsthroughtutoringandstudyskillsclasses.

WritingCenterTheWritingCenterisopentoallBiolastudents,bothunder-andpostgraduate.Ifastudent-athleteneedsguidancewithapaperorwithgrammar,thisisaresourceforthem.Assistanceisprovidedonawalk-inbasisorbyappointment.

FirstYearSeminarBiola’sFirstYearSeminarisdesignedtointroducefirst-yearstudentstotheacademic

communityandengagethemintheuniqueaspectsofBiola’sbiblicallycenterededucation.Thisdiscipline-linkedcoursealsoprovidesanoverviewofthestudent’schosenmajorandageneralistofferingisavailableforundeclaredstudents.Thecourseisrequiredofallfirst-timestudentswithfewerthan12transferablecreditsfromacollege(excludingAP,IB,dualcreditorCLEP).

ResidenceLifeBiolaUniversitycaresdeeplyaboutthedevelopmentofthestudentbody.ThroughacomprehensiveResidenceLifeprogram,residentstudent-athletesarecaredforonandoffthefieldofcompetition.

Student-AthleteHousingAtBiolaUniversity,ourgoalistoensurethatourstudent-athleteshaveaholisticcollegeexperience.Theon-campusdormlifecanbeoneofthemostmeaningfulpartsofthecollegeexperienceforaBiolastudent.

Inordertoencouragestudent-athletestobeengagedwiththeirdormcommunitiesaswellasinbroadercampuslife,noprogramshallrequirethatastudent-athleteroomwithanotherstudent-athlete.

Student-athleteswillgothroughthenormalhousingprocesslikeageneralstudent,andwillnotbegivenpreferentialtreatment.Student-athletescanchoose,ontheirownaccord,toroomwithanotherstudent-athlete,buttheymustgothroughthenormalhousingprocessforapproval.

NostaffmemberoftheAthleticDepartmentwillbeallowedtoliveinthesameresidenceasastudent-athleteexceptwhenthestaffmemberisimmediatefamily.

BiolaUniversityRulesComplianceBiolaUniversityiscommittedtoabidebyNCAArulesandregulationsastheyrelatetoallaspectsofitsathleticsprogram.Inadditiontoensuringthatallofitscoaches,administrators,universityfacultyandstaffandstudent-athletesareawareofandfollowNCAArules,BiolaUniversityisalsoresponsibleforeducatingindividualswhoarerepresentativesofBiola’sathleticsinterests.CompliancewithNCAArulesrequirestheeffortofeveryoneassociatedwithBiolaAthleticsandrequiresasharedresponsibilityfortheeducationofandcompliancewithNCAA,PacWestanduniversitypoliciesandprocedures.

PrincipleofInstitutionalControlItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheNCAA.Theinstitution’spresidentisresponsiblefortheadministrationofallaspectsoftheathleticsprogram,includingapprovalofthebudgetandauditofallexpenditures.

Theinstitution’sresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsofBiolaUniversity.

SharedResponsibilitiesItistheresponsibilityofBiolaUniversitytocontrolitsintercollegiateathleticsprogramincompliancewiththerulesandregulationsoftheAssociation.BiolaUniversity’sacceptedresponsibilityfortheconductofitsintercollegiateathleticsprogramincludesresponsibilityfortheactionsofitsstaffmembersandfortheactionsofanyotherindividualororganizationengagedinactivitiespromotingtheathleticsinterestsoftheinstitution.

BiolaUniversitymusthaveprocedureswherebypersonsinsideandoutsidetheathleticsdepartmentexerciseoversightresponsibilitiesthatmonitorandevaluatetheefficiencyofthecomplianceprogram.Theoversightandmonitoringoftheprogramshouldbeongoing,ratherthanactivatedinresponsetoallegationsofwrongdoing.Toaccomplishthisgoal,BiolaUniversityhasappointedindividualstoserveontheComplianceCommittee,whichischairedbytheassistantathleticdirectorforcompliance/SWA,andwillmeetregularlytoassesscomplianceefforts.Theseindividualswillbeexpectedtobeoperatingonbehalfoftheinstitutionwithrespecttothoseresponsibilitiesthatarelogicallywithinthescopeoftheirpositions.Thiscommitteewillprovideongoingself-studyandadministrativeaccountabilityintheareaofathleticcompliance.

BiolaUniversityAthleticsComplianceCommitteeTheComplianceCommittee(CC)includesindividualswithhands-oncomplianceresponsibilitiesfromtheOfficeoftheRegistrar,OfficeofUndergraduateAdmissions,FinancialAidOffice,AcademicAdvising,FinancialPlanningandOperations,MajorGifts,facultyathleticsrepresentative(FAR),directorofathletics,seniorwomanadministrator

(SWA)andInformationTechnology.Theassistantathleticdirectorforcompliance/SWAwillchairthecommittee.

ResponsibilitiesoftheComplianceCommittee(CC)1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforeducatingthe

membersoftheCConNCAArules.

2. TheCCwillmeettwiceamonthtodiscussNCAAruleseducationandupdates,aswellasrevisionandrefinementsofcompliancepoliciesandproceduresfortheinstitution.

3. TheCCwillmeettwiceamonthtoensureeveryoneinvolvedintheprocesses(andthosethathavetocarryouttheprocesses)havearesourceforreference.

4. TheCCwillannuallyconductacomprehensiveevaluationofthecomplianceprogramandmakechangesasnecessarysotheycanbeimplementedassoonaspossible.

5. TheCCwillbeabletodemonstrateanddocumentthestepsineachprocessforoutsideentitiesthatmayrevieworaudittheinstitution’sathleticcomplianceprogram.

6. TheCCwillapproveallchangestotheComplianceManual.

7. TheCCisultimatelyresponsiblefortheeffectivenessandefficiencyoftheoverallcomplianceprogram.

CCMembersTitle Name ContactNumber

AssistantAthleticDirectorforCompliance/SWA

AmyJungkeit (562)777-4014

DirectorofAthletics(exofficio) Dr.BethanyMiller (562)777-4082FacultyAthleticsRepresentative Dr.DavidTalley (562)944-0351x5552UniversityRegistrar(exofficio) KenGilson (562)944-0351x5310NCAAAcademicEligibilitySpecialistandGraduationCounselor

KevinVerzani (562)944-0351x5226

SeniorDirectorofFinancialAid(exofficio)

GeoffMarsh (562)903-4742

AssistantDirectorforFinancialAid KariWatrous (562)944-0351x5244SeniorAdmissionsCounselorUndergraduateFreshmanAdmissions

AmberNakamura (562)903-4752

AssociateDirectorofUndergraduateFreshmanAdmissions(exofficio)

MichelleReider (562)944-0351x3831

DirectorofAcademicAdvising& AmandaWinningham (562)777-4037

SuccessAcademicAdvising CarlyHorchler (562)944-0351x5848Director,UniversityBudget(exofficio) AlannaGodoy (562)944-0351x5095BudgetAdministrator,UniversityBudget

KevinWu (562)944-0351x5097

Director,EaglesAthleticAssociation;RegionalDirectorofDevelopment

KevinRoyse (562)906-4128

SeniorDirectorofInformationTechnology(exofficio)

SteveEarle (562)777-4040

IndividualComplianceResponsibilities

TheAdvisingCenterResponsibletoequip,educateandinspirestudentstoestablishcurricularandlifegoalsandachieveacademicsuccessandvaluewhileontheiracademicjourney.

TheAdvisingCenter’sspecificresponsibilitiesinclude,butarenotlimitedto:

1. Helpingstudentsdeclareamajor.2. Assistingstudentsinselectingclasses.3. Developingcustomizedacademicplans.4. Selectingcoursesforfirst-semesterfreshmenandtransferstudents.5. Assistingstudentsonacademicprobationdevelopaplanforsuccess.6. Answeringmajor-specificquestions.

DirectorofathleticsThedirectorofathleticsensuresfullcompliancewithNCAAandconferenceregulationsandisresponsiblefortheintegrityoftheathleticsprogram.Specificresponsibilitiesinclude:

1. Establishingandcommunicatingtheinstitution’scommitmenttorulescompliance.2. Establishingorganizationallinesofauthoritytoemphasizeoversightand

accountability.3. Maintainingongoingevaluationsofstaffmembers’commitmentstoand

documentationofcompliance.4. Arrangingperiodicself-studiesofBiolaAthleticsandannualauditsofthe

complianceprogram.5. IncludeNCAArulesinBiolaAthleticspublications.6. CommunicatingwithofficersofboosterorganizationstoreviewNCAArules.7. Reviewingcontestscheduleswhereapplicable.8. EvaluatingpotentialNCAAruleviolationsandnotifyingthepresidentofviolations.9. Declaringstudent-athleteswhoviolateNCAArulesineligible.10. Communicatingtheinstitution’scommitmenttorulescompliancetostudent-

athletes.11. Supportingandencouragingacomprehensiveruleseducationprogram.

12. GeneratingandpromotingNCAAlegislativeproposals.13. ProvidinginformationaddressingNCAArulestoNationalLetterofIntentsignees.14. Servingasanex-officiomemberoftheComplianceCommittee.15. Servingasanex-officiomemberoftheAthleticsAdvisoryCouncil.

Assistantathleticdirectorforcompliance/SWATheassistantathleticdirectorforcompliance/SWAisresponsiblefortheoveralldevelopment,implementation,andreviewofBiolaUniversity’sAthleticscomplianceprogram.Theassistantathleticdirectorforcompliance/SWAisalsoresponsibleforthedailyoperationofthecomplianceprogramincludingruleseducation,interpretation,andmonitoringofcomplianceareasaswellasstudentsuccessandacademicmatriculationofstudent-athletes.Theassistantathleticdirectorforcompliance/SWAsharesresponsibilityfortheintegrityoftheathleticsprogramandassiststhedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Specificresponsibilitiesinclude:

1. Reviewingcoaches’declarationofplaying,practiceseasonsandschedulesofcontests.

2. Conductinganallstudent-athleteorientationatthebeginningofeachacademicyear.

3. Reviewingallstudent-athleteNCAA,conferenceandinstitutionalcomplianceforms,includingtheNCAADrug-TestingConsentFormandStudent-AthleteStatement.

4. AssistingwithcompilationandreportingoftheNCAAEquityinAthleticsDisclosureActeachyear.

5. Coordinatingtheeducationofprospectivestudent-athletes,enrolledstudent-athletes,coaches,collegepersonnel,andrepresentativeofathleticsinterestswithregardtoNCAA,conferenceandinstitutionalrules.

6. EducatingcoachesandstaffwithcomplianceresponsibilitiestousetheARMScompliancesoftware.

7. Coordinating,preparingandmaintainingNCAAfinancialaidreportsinconjunctionwiththeFinancialAidOffice.

8. Monitoringfinancialaidlimitsofferedbasedonteambudgets.9. ServingasdepartmentliaisonwiththeNCAAEligibilityCenter.10. ReceivingfinalEligibilityCentereligibilitydecisions,placethedecisionsin

students’admissionsfiles,andnotifyBiolaAthleticswhenafinaldecisionisrendered.

11. Coordinatingstudent-athleteinitialandcontinuingeligibilitycertificationwiththeFARanduniversityregistrar.Sharestatuswithcoaches.

12. Reviewingandauditingoff-campusrecruitingcontactandevaluationrequests.13. Reviewingacademictranscriptsandtestscorestoapproveofficialvisitrequests.14. Monitoringthenumberofofficialvisitsprovidedinallsports.15. InterpretingNCAArulesforcoachesandstaff.16. MonitoringpermissiblerecruitingmaterialsinaccordancewithNCAAbylaws.

17. Securingthereleaseforpotentialtransferstudentsandfacilitatethereleaseofstudent-athletesseekingtotransfer,inconsultationwiththeheadcoachanddirectorofathletics.

18. Reviewing,andauditingweeklypractice/competitionlogs.19. Maintainingparticipationrecordsanddeterminingseasonsofcompetition

utilizedbystudent-athletes.20. IdentifyingpotentialNCAArulesviolationsandreportingthemtothedirectorof

athleticsandFAR.21. AssistingininvestigationsofreportedsecondaryNCAAruleviolations.22. Reviewingsummerregulationsregardingathleticsparticipation,campsand

employmentforcoachesandstudent-athletes.23. CoordinatingtheInstitutionalLetterofIntentprogramforathletes.24. CoordinatingthereleaseofInstitutionalLetterofIntentsigneeswiththeSports

InformationOffice,FinancialAidOfficeandtheOfficeofUndergraduateAdmissions.

25. MonitoringoutsidescholarshipswiththeFinancialAidOffice.26. Coordinatingtheprocessingofinitialandannualrenewal,reduction,

cancellationornon-renewalofathleticgrants-in-aidwiththeFinancialAidOffice.

27. ServingasdepartmentliaisonwiththeOfficeofUndergraduateAdmissions,FinancialAidOffice,OfficeoftheRegistrarandFAR.

28. ServingasthechairoftheComplianceCommittee.29. Servingasanex-officiomemberoftheAthleticsCommittee.30. ServingasamemberoftheSubcommitteeforEquityandInclusioninAthletics.31. CoordinatingallNCAAappeals.32. Monitoringemploymentofstudent-athletesaccordingtoNCAAbylaws.33. AssistingtheFinancialAidOfficeindeterminingstudent-athletes’eligibility

statusfortheNCAASpecialAssistanceFund.34. ServingasanadvisortotheStudent-AthleteAdvisoryCommittee.35. MonitoringcompliancewithNCAAbylawsregardingcomplimentaryadmissions

toathleticsevents.36. OverseeingcompliancewithNCAAbylawsregardingsummercamps.

AssistantDirector,UniversityBudgetTheassistantdirectorofuniversitybudgetisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfinancepoliciesandbudgetprocedures.Theassistantdirectorofuniversitybudgetcomplianceresponsibilitiesinclude:

1. Monitoring,approving,andauditinguniversityfinancialrequestsandtransactions.2. Overseeingannualbudgetplanninganddevelopmentaccordingtouniversity

requirements.3. Ensuringaccuracyofgeneralledgersforallbudgets.4. Monitoringuniversityfinancialactivity.5. Assistingthedirectorofathleticsandassociateathleticsdirectorforinternal

operationsindevelopingandexecutingoperationalbudgetplans.

Director,EaglesAthleticAssociationThedirectoroftheEaglesAssociationisresponsibleforknowledge,implementationanddocumentationofNCAAandinstitutionalfundraisingpoliciesandprocedures.TheDirectoroftheEaglesAthleticAssociationcomplianceresponsibilitiesinclude:

1. Monitoringstudent-athletes,monitoringtheydonotmissclassforanyfundraisingactivity.

2. Overseeingmonetarygiftsgivendirectlytotheheadcoacharehandledappropriatelyandprocessedandcreditedtotheproperaccount.

3. CollaboratingwiththeEaglesAthleticAssociationand/ortheOfficeofAdvancement.

4. Workingwithcoacheswhenhostingaparentoralumnievent.5. Providinginformationfordonors,parentsandalumniinformationregardingBiola

AthleticsandNCAAcompliance.6. Overseeingandcoordinatingathleticssponsorships.7. Advocatingforfundraisingefforts.

Head/AssistantCoachesTheCoachesareresponsibleforknowledge,implementationanddocumentationofNCAArulesandregulationsintheareasofamateurism,eligibility,recruiting,financialaid,playingandpracticeseasonsandawardsandbenefits.Coachesshareresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.CoachesareexpectedtofullycooperateandparticipateincompliancerelatedpoliciesandprocedureswithinBiolaUniversityandNCAAguidelines.Forspecificcomplianceresponsibilities,seejobdescription.

FacultyAthleticsRepresentativeTheFARsharesresponsibilityfortheintegrityoftheathleticsprogramandassistsAthleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.TheFAR’srulescomplianceresponsibilitiesinclude:

1. ServesasanAthleticCertifyingOfficerfortheinstitution--certifiestheacademicandoveralleligibilityofeachstudent-athleteeachsemester.

2. OverseestheNCAACoaches’Certificationexaminationannually.3. ServesasamemberoftheFinancialAidAppealsCommittee.4. ChairstheAthleticsAdvisoryCouncil5. ServesasamemberoftheComplianceCommittee6. Assistsintheeducationforathleticsforstudent-athletes,coaches,andstaff.7. Assistswithappealstorestoretheeligibilityofstudent-athletes.Appealsmustbe

submittedinthenameoftheinstitutionbytheFAR,President,orADinaccordancewithNCAABylaws.

8. AssistswithanyinstitutionalrequestforawaiverofdivisionmembershiprequirementsinaccordancewithNCAABylaws.

9. AssistswithallNCAAwaiversandsecondaryNCAAviolations.TheFARisincludedinnotificationsfromtheNCAAthatanofficialinquiryisbeinginitiatedtodeterminewhetherrulesviolationshaveoccurred.

10. Assistswiththerulesenforcementandappealsprocess.11. Selectsstudent-athletesforcompliancemini-auditsconductedbytheCompliance

Committee.

OfficeoftheRegistrarTheindividual(s)intheOfficeoftheRegistrarassignedtoeligibilityis/areresponsibleforverifyingthe9/18/24hourrequirements,credithourrequirements,progresstowardsdegree,GPArequirements,full-timestatus,declarationofmajor,seasonsusedandforreviewingtheoveralleligibilityrostersforallteams.

ThespecificresponsibilitiesoftheOfficeoftheRegistrarliaison(s)include,butarenotlimitedto:

1. Monitoringamateurismasitrelatestotransferstudents,missedsemestersofattendanceordelayedenrollment.

2. Determiningcontinuingeligibilityforreturningstudent-athletes.3. Monitoringandcertifyingfull-timeenrollment.4. Monitoringdesignationofacademicdegrees.5. DeterminingBiolaUniversitystudent-athletes’progresstowardsdegreeandgood

academicstanding.6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityand

calculatingtwo-yearcollegetransfergradepointaverage.7. Maintainingaccuratewrittenandelectronicproceduresforcertifyingeligibilityand

compliance.8. ServingasamemberoftheCC.

FinancialAidOfficeTheindividual(s)intheFinancialAidOfficeassignedthedutyofawardingathleticallyrelatedfinancialaidis/areresponsibleformonitoringallathleticsaid,institutionalaidandoutsideaidawarded.

Thefinancialaidliaisonordirectormustassumethefollowingresponsibilities:

1. Determiningtheinstitution’scostofattendance,includingtheBoardofTrustees-approvedtuitionandfeecharges.

2. Determiningtheinstitution’sfullgrant-in-aid.3. Workingcloselywiththeassistantathleticdirectorforcompliance/SWAto

determinecountablefinancialaid,perNCAAregulations.4. Processinginitialandannualrenewal/non-renewalofathleticgrant-in-aid.5. Verifyingstudentfinancialaideligibilityandotherconferencereports.6. Ensuringathleticscholarshipsandfinancialaidisawardedproperlyandwiththe

rulesoftheconferenceandNationalOfficeaffiliation.

7. ResponsibleforBiolaUniversity’scommunication/correspondenceregardingathleticallyrelatedfinancialaidandotherinstitutionalaid.

8. Gatheringinformation,incoordinationwiththedirectorofathletics,forAppealsCommitteehearingsforthosestudent-athleteswhohavetheiraidreducedornotrenewed.

9. Monitoringfinancialaidlimitsandrequirements.10. Ensuringfinancialaiddataisinputtedandupdatedintheinstitutionalsystem,

includingathleticsgrants-in-aid,institutionalgrantsandallotheraid,toensurecurrentdataisimportedintotheARMScompliancesoftware.

11. Maintainingaccuratewrittenproceduresforcertifyingcompliance.12. ServingasamemberoftheCC.

OfficeofUndergraduateAdmissionsTheindividual(s)intheOfficeofUndergraduateAdmissionsassignedasliaison(s)is/areresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicant.Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingallappropriatepaperworktotheOfficeofUndergraduateAdmissionsandmonitoringadmissionsstatusandformaintainingcommunicationbetweenBiolaAthleticsandtheBiolaUniversityOfficeofUndergraduateAdmissions.

ThespecificresponsibilitiesoftheOfficeofUndergraduateAdmissionsliaison(s)include,butarenotlimitedto:

1. Reviewingprospectivestudent-athlete’sadmissionsmaterialsandadviseBiolaAthleticsregardingadmissionstatus.

2. Ensuringprospectivestudent-athletesareadmittedunderthesamestandardsasallotherprospectivestudents.

3. Reviewingpotentialfinancialaidofferswithallprospectivestudents.4. Assistingwitheducatingprospectivestudent-athletesandmembersoftheBiola

UniversityOfficeofUndergraduateAdmissionsstaffabouttheNCAAEligibilityCenter,referringprospectivestudent-athletestotheNCAAEligibilityCenter.

5. Providingcoaches,annually,withinformationaboutBiolaUniversityadmissionsevents.

6. ServingasamemberoftheCC.

PresidentThePresidentisresponsibleforandthefinalauthorityfortheconductoftheintercollegiateathleticsprogramatBiolaUniversityandtheactionsofanycommitteeinvolvedwithBiolaAthletics.

Specificresponsibilitiesofthepresidentinclude,butarenotlimitedto:

1. RegularmeetingswiththeFAR,thevicepresidentofenrollmentmanagementandthedirectorofathletics.

2. KnowledgeofNCAArulesandinstitutionalviolations.

3. VerifiesandsubmitsinstitutionalappealstotheStudent-AthleteReinstatementCommitteeinaccordancewithNCAAbylawsalongwiththeFARanddirectorofathletics.

4. SignsallappropriateNCAAdocuments.

AthleticTrainingStaffTheathletictrainersareresponsibleforassistingwiththeNCAAdrugtestingprogramoncampus,provideathletictrainingandrehabilitationservicesinaccordancewithinstitutionalandconferencepolicy,aswellascontributingtoeducatingstudent-athletesintheseareas.Trainerssharesresponsibilityfortheintegrityoftheathleticsprogramandassistthedirectorofathleticsinestablishingacultureofcompliancebyensuringfullcompliancewithnational,conferenceandinstitutionalregulations.Thesportsmedicinestaffisresponsibleforthefollowing:

1. MonitoringcompliancewithNCAABylawsregardingdocumentationformedicalhardshipwaivers.

2. Providingstudent-athletesandcoacheswithruleseducationregardinguseofbannedsubstancesanddrugtesting.

3. Providingstudent-athletesandcoacheswithruleseducationregardingNCAAandinstitutionalinsuranceprograms.

4. SupervisingandmonitoringineligibilityfortheuseofbanneddrugsconsistentwithNCAABylaws.

5. AssistingincompliancewithNCAABylawsregardingdailyandweeklyhourlimitations

RulesViolationsReporting&InvestigatingTheenforcementpoliciesandproceduresareanessentialpartoftheathleticsprogramatBiolaUniversityandrequirefullandcompletedisclosurebyallBiolaUniversityrepresentativesofanyrelevantinformationrequestedbytheNCAAenforcementstaff,CommitteeonInfractionsorInfractionsAppealsCommitteeduringthecourseofaninquiry.

ItisthepolicyofBiolaUniversitytoself-reporttotheNCAAanyinstanceswhereathleticcompliancehasnotbeenachieved.StaffMembersoftheAthleticsDepartmentswillreportanyknowledgeofviolationsofNCAAlegislationinvolvingBiolaUniversity.

TypesofViolationsThetwo-levelviolationstructurerangesfromseverebreachesofconducttoincidentalinfractions.ThestructureisdesignedtofocusmostonconductbreachesthatseriouslyundermineorthreatentheintegrityoftheNCAAConstitutionandbylaws.

● Violations,Major

Allviolationsotherthansecondaryviolationsaremajorviolations,specificallyincludingthosethatprovideanextensiverecruitingorcompetitiveadvantage.

● Violations,Secondary

Asecondaryviolationisaviolationthatisisolatedorinadvertentinnature;providesorisintendedtoprovideonlyaminimalrecruiting,competitiveorotheradvantage;anddoesnotincludeanysignificantimpermissiblebenefit(including,butnotlimitedto,anextrabenefit,recruitinginducement,preferentialtreatmentorfinancialaid).Multiplesecondaryviolationsbyamemberinstitutionmaybecollectivelyconsideredamajorviolation.

ReportingProceduresThefollowingproceduresoutlinetheprocessforreportingandinvestigatingbothsecondaryandmajorviolations:

1. Anystudent-athlete,coach,staffmemberanyoneoneelsewhobecomesawareofbehaviororactionsthatmightleadtoaviolationoranyallegedviolationshallimmediatelyreporttheinformationtotheassistantathleticdirectorforcompliance/SWA.Iftheassistantathleticdirectorforcompliance/SWAistheoneinvolvedintheallegedviolationtheallegedviolationshallbereportedtothedirectorofathleticsorthefacultyathleticsrepresentative(FAR).

2. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythedirectorofathleticsandFAR,viaemail,thataninvestigationhasbeenopened.

3. Theassistantathleticdirectorforcompliance/SWAshallmakeacomprehensive

recordofwhatisreportedincludingdates,times,circumstances,events,namesandanyotherrelevantinformation.Apreliminaryinquiryandresearchofinterpretationswillbeconductedtoobtaincompleteinformationregardingtheallegedviolation.

4. Theassistantathleticdirectorforcompliance/SWAwillthencommunicatewiththe

FARandthedirectorofathleticsthefindingsoftheinvestigationtodiscusstheissueanddetermineifaviolationhasoccurred.Iftheassistantathleticdirectorforcompliance/SWA,FARanddirectorofathleticscannotreachaconsensusonaviolationthenthevicepresidentofenrollmentmanagementwillbeconsulted.

5. Ifitisdeterminedthatnoviolationhasoccurred,nofurtheractionwillbetaken.

6. Ifitisdeterminedthataviolationhasoccurred,theassistantathleticdirectorfor

compliance/SWAwilldiscusscorrectiveanddisciplinaryactionswiththeFARanddirectorofathletics.

7. AllviolationswillbesubmittedtotheNCAAviaRequest/Self-ReportingOnline

(RSRO)andanelectronicversionoftheRSROreportwillbesenttotheSeniorAssociateCommissioner/SWAatthePacWestConference.Asneeded,theassistant

athleticdirectorforcompliance/SWAwillalsofollowuponanycasesinvolvingrestorationofeligibilitywiththeNCAA.

8. Inthecaseofamajorviolation,theFARanddirectorofathleticswillinformthevice

presidentofenrollmentmanagementandpresidentpriortosubmittingtheviolation(s)tothePacWestConference.

9. Allmajorviolationswillbereportedtothepresident(viatheFARand/orthe

directorofathletics),vicepresidentofenrollmentmanagement(viatheassistantathleticdirectorforcompliance/SWA),FAR,ComplianceCommitteeanddirectorofathletics.

10. Theentirecoachingstaffwillbemadeawareofanyviolationbyusingtheviolation

asatrainingopportunityincompliance/ruleseducationmeetings.

11. Acopyoftheviolationandletterofadmonishment/reprimandisapartofthecoach’sperformanceevaluationaswellasanyBiolaUniversityemployeeinvolvedinathleticsinterestorNCAAcompliance.Thedirectorofathleticsandthecoach’ssupervisorkeepsthesereportsonfile.

12. Ifapossiblemajorviolationisreportedagainstanyathleticsadministrator,the

OfficeofthePresidentwillappointavicepresidentorlegalcounseltoinvestigatetheallegations.TheywillfollowtheprocessforinvestigatinganNCAAviolationandpresentthefindingstothepresident.TheOfficeofthePresidentwillworkwiththeassistantathleticdirectorforcompliance/SWAtopreparetheproperpaperworkforthePacWestConferenceandtheNCAA.TheywillmakecontactwiththeNCAAEnforcementStaffforrecommendations,sanctionsand/orfines.

13. Ifastudent-athleteneedstobereinstated,theFARandassistantathleticdirectorfor

compliance/SWAwillsubmitthenecessarydocumentsforNCAAreinstatement.

14. TheComplianceCommitteewillreviewtheviolationreportmonthly.ThisreportisalsoaccessibletotheCCinasecureGoogleDrive.

15. Aviolationreportwillbesubmittedtothepresidentmonthly.

16. AviolationreportwillbesubmittedtotheAthleticsAdvisoryCouncilonceper

semester.AllrepresentativesofBiolaUniversityshallcooperatefullywiththeNCAAenforcementstaff,CommitteeonInfractions,InfractionsAppealsCommitteeandManagementCounciltofurthertheobjectivesoftheNCAAanditsinfractionsprogram.

MediaRelationsPlanBiolaUniversity'sUniversityCommunicationsandMarketingDivision(UCM)hasaReputationalRiskCommunicationPlanoutliningaresponsetoidentifiedscenariosthatcouldadverselyimpactoperations,financialstabilityandreputation,whichincludesaNCAAmajorinfraction.IntheeventofaNCAAmajorinfraction,theVicePresidentofUCMwillbecontactedimmediatelyafterBiola’spresidentisinformedinordertoinitiatethestepsoutlinedintheplan.TheUCMCrisisCommunicationsTeamwilltaketheleadinmanagingmessaging,mediarelations,socialmediaandinstitution-widecommunication.

RulesEducationEducationandknowledgeofinstitutional,conferenceandNCAArulesarethefirststepsinmaintainingcomplianceandupholdingtheintegrityofBiolaUniversity.CoachesandstaffareexpectedtoknowandkeepcurrentonNCAArules,tousetheNCAAManualasareferencepointandtoaskforinterpretationsbeforeactingwhentherulesorsituationappearsvague.Theruleseducationprogramisintendedtopreparecoachesandstafftoidentifyareaswherecomplianceproblemsmayexistandtoidentifyinfractions,shouldtheyoccur.

Ruleseducationisacriticalcomponentandisdesignedtoeducatetheathleticsdepartment,student-athletes,representativesofathleticsinterestsandotherkeydepartmentsatBiolaUniversityandinthecommunityontheNCAADivisionIIrules,regulations,interpretations,newlegislationandanyotherrelevantinformation.Theassistantathleticdirectorforcompliance/SWAwillberesponsibleforruleseducation.

Themostup-to-dateversionoftheStudent-AthleteHandbookandtheBiolaAthleticsDepartmentOperationsandComplianceManualispostedontheBiolaAthleticswebsite.

AthleticsStaffAllathleticsstaffmembersshouldattendanyscheduledcompliancemeetings.

Theassistantathleticdirectorforcompliance/SWAisresponsiblefordistributingeducationalmaterialstostaffmembers,asneeded.AllBiolaUniversityAthleticsstaffwillbeprovidedwiththefollowingresources:

● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electroniccopy)

CoachingStaffAllheadandfull-timeassistantcoachesarerequiredtoattendanyscheduledcompliancemeetings.Ifacoachisunabletoattend,heorshemustcontactthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAinadvancetoreceiveanymissedinformationandcompleteamandatoryonlineRulesEducationtrainingcoveringthe

contentfromthemissedsession.

Headcoachesareresponsibletopromoteanatmosphereofcompliancewithintheirsportsprogramsandtomonitortheactivitiesregardingcomplianceofallassistantsandotherstaffmembersinvolvedwiththeirprogramswhoreportdirectlyorindirectlytothecoach.

Allcoacheswillbegivenaccesstothefollowingresources:

● NCAADivisionIIManual(electronicorhardcopy) ● BiolaUniversityStudent-AthleteHandbook(electroniccopy) ● BiolaAthleticsDepartmentOperations&ComplianceManual(electronicorhard

Student-AthletesTheassistantathleticdirectorforcompliance/SWAwillmeetwiththestudent-athletespriortothestartoftheacademicyearandpriortheendoftheacademicyear.

Someoftheissuesthestudent-athleteswillbeinformedofinclude,butarenotlimitedto:

● Eligibility(refertoNCAABylaw14) ● Awardsandbenefits(refertoNCAABylaw16) ● Amateurism(refertoNCAABylaw12) ● Outsidecompetition ● Employment ● Substanceabuse/drugtesting ● Playingandpracticeseasons/CountableAthleticallyRelatedActivitylogs ● Fundraising

Theassistantathleticdirectorforcompliance/SWAwillalsouseemails,meetingswiththeStudent-AthleteAdvisoryCommitteeandscheduledappointmentstoeducatestudent-athletesonNCAArulesandregulations.

ProspectiveStudent-Athletes(PSAs)Headcoachesandtheassistantathleticdirectorforcompliance/SWAshareresponsibilityforeducatingPSAs.SpecificinformationforPSAscanbefoundontheBiolaAthletics,OfficeofCompliancewebsite.

● HeadcoachesordesigneewillproviderelevantrulesinformationtoPSAsandtheirfamilieswhiletheyarevisitingthecampus(whetherduringanunofficialorofficialvisit).

● HeadcoachesordesigneewillberesponsibleforcommunicatingwitheachPSAtheirstatuswiththeEligibilityCenter.Theassistantathleticdirectorforcompliance/SWAwillworkwitheachheadcoachorhis/herdesigneeastowhatinformationistobecommunicatedtoeachPSA.

● PSAsarealsoencouragedtouseNCAAresources(website,brochures,etc.)or

contacttheNCAAwithspecificquestions.

RepresentativesofAthleticsInterestsBiolaisresponsiblefortheconductofitsintercollegiateathleticsprogram,whichincludesresponsibilityfortheactsofindividualsrepresentingitsathleticsinterestorthoseindividualswho:

1. Haveparticipatedinoraremembersofanagencyororganization,includingcorporateentities(e.g.,apparelandequipmentcompanies),

2. Havemadefinancialcontributionstotheathleticsdepartmentortoanathleticsboosterorganizationofthatinstitution;

3. Havebeenrequestedbytheathleticsdepartmentstafftoassistintherecruitmentofprospectivestudent-athletesorareassistingintherecruitmentofprospectivestudent-athletes;

4. Haveassistedorareassistinginprovidingbenefitstoenrolledstudent-athletes;or

5. Areotherwiseinvolvedinpromotingtheinstitution’sathleticsprogram.Anyindividualparticipatinginanyoftheactivitieslistedaboveareconsidereda“representativeoftheinstitution’sathleticsinterest,”andoncesoidentifiedasarepresentative,itispresumedthepersonretainsthatidentityindefinitely.

Ruleseducationmeetingsforinstitutionalstaffandrepresentativesofathleticsinterestswillbeconductedonanas-neededbasis.DepartmentsatBiolaUniversityareencouragedtoinviteallpersonnelinterestedinBiolaAthleticstoattend.Theassistantathleticdirectorforcompliance/SWAwillmeettoreviewrelevantrulesandregulationswitheachdepartment.

Theassistantathleticdirectorforcompliance/SWAwillalsopublishinformationforfaculty,staff,boosters,alumniandfansinamonthlyComplianceNewsletteremail,aswellasontheOfficeofComplianceportionoftheBiolaAthleticswebsite.

ThosemakingafinancialdonationtoBiolaAthleticswillreceivecompliancerelatedinformationviatheEaglesAthleticAssociateNewsletteremailfromthedirectoroftheEaglesAthleticAssociation.TheBiolaAthleticscomplianceweblinkisprovidedontheEaglesAthleticAssociationwebsitefortheeducationofrepresentativesofathleticsinterest.

RulesInterpretationsAnyindividual(e.g.,athleticsdepartmentstaffmember,student-athlete,universityemployee,representativeofBiolaUniversity’sathleticsinterestsormemberofthecommunity)mayrequestarulesinterpretation.Thoseneedingarulesinterpretationareadvisedtosubmittheirquestion(s)totheassistantathleticdirectorforcompliance/SWAforclarificationontheissue.Rulesinterpretationrequestsshouldbesubmittedinwritingandmaybesubmittedusingtheformprovided.

RulesInterpretationRequestProcedure1. Allcoachesandstaffmembersmustdirectallcompliance/rulesinterpretation

questionstotheassistantathleticdirectorforcompliance/SWA.

2. Coachescansubmittheirrequestswithalltheimportantinformationtotheassistantathleticdirectorforcompliance/SWAbyemailoruseaRulesInterpretationRequestForm.Ifthequestionisdiscussedverbally,theassistantathleticdirectorforcompliance/SWAwillaskthecoachtofollowupthediscussionwithanemail.

3. Iftheassistantathleticdirectorforcompliance/SWAcannotprovideadefinitiveinterpretationthequestionwillbeforwarded,inwriting,tothePacWestConferenceseniorassociatecommissionerortheNCAA.OnlydesignatedBiolaUniversityrepresentativesmaycontacttheNCAAorPacWestofficesregardingNCAAregulations.

4. Onceanofficialinterpretationhasbeenreceived,theassistantathleticdirectorfor

compliance/SWAwillcontacttheindividualwhorequestedtheinterpretationand/orsendawrittenresponse.Coachesmustwaitforfinalofficialinterpretationfromtheassistantathleticdirectorforcompliance/SWAbeforetakingaction.Ifrelevant,theinterpretationwillbecommunicatedtoallcoachesandstaffasaneducationalopportunity.

5. Theaverageturnaroundtimeforanofficialrulesinterpretationbytheassistant

athleticdirectorforcompliance/SWAisapproximatelyonetothreebusinessdays.

6. Theassistantathleticdirectorforcompliance/SWAwillkeepacopyoftheRulesInterpretationRequestForm,orafollow-upemailoutliningthequestionandtheresponse,onfile.

AdmissionsTheOfficeofUndergraduateAdmissionsisresponsibleforensuringthatallstudent-athletesareadmittedunderthesamestandardsasthegeneralstudentapplicantandforenteringadmissionsinformationintothecampusdatabase.

Thefollowingaretheadmissionsguidelinesforofferingathleticaid.Checktranscriptsandtestscoresbeforeofferingscholarships.

OfficeofUndergraduateAdmissions

ApplicationProcedureThefollowingmustbefiledinseekingadmission:

1. Theofficialapplicationofadmission.A$45non-refundableapplicationfeemust

accompanytheapplicationforadmission.● BiolawillaccepttheCollegeBoardorACTfeewaiver,whichmaybe

submittedviatheBiolaRequestforApplicationFeeWaiverformonlinewiththeaccompanyingdocumentation.

2. Anofficialhighschooltranscript.Theapplicantshouldrequestthehighschoolto

sendthisdirectlytotheOfficeofUndergraduateAdmissions.

3. AnofficialtranscriptsentdirectlytotheOfficeofUndergraduateAdmissionsfromeachschooltheapplicanthasattendedsincehighschool.Tobeconsideredofficial,transcriptsmustbesentdirectlytoBiolabythepreviousinstitution(s)attended.Thisincludesschoolsattendedforevenpartofasemester.

4. ThescoresoftheSATReasoningTestoftheCollegeEntranceExaminationBoardortheACTmustbesubmitted.Informationregardingtestingdatesmaybesecuredfromahighschoolcounselor.ApplicantsareencouragedtotaketheSATIortheACTnolaterthantheJanuarytestingdate.

5. TheregularapplicationdeadlineforfallisMarch1andisNovember15forspring.Applicationsmaybesubmittedafterthedeadlinesandwillbeconsideredandprocessedifspaceisavailableandtimeallows.

ApplicationFeeWaiverBiolawillaccepttheCollegeBoardorACTfeewaiver,oryoumaysubmittheBiolaRequestforApplicationFeeWaiverandaccompanyingdocumentationathttp://www.biola.edu/undergrad/admissions/forms.

AdmissionGuidelines

First-timeFreshmenAnapplicantforregularstandingmustbeagraduateofanaccreditedhighschoolwithascholasticrecord(includingSATorACTscores)thatindicatesabilitytopursuehighereducationsuccessfully.BiolaUniversitywelcomesapplicationsfromstudentswhohavebeenhome-schooled.AtranscriptshowinghighschoolworkcompletedandSATorACTscoresarerequired.GEDscoresmayberequestedatthediscretionoftheassociatedirectorofundergraduateadmissions.Studentsmustbe17yearsofagebythetimeofenrollmentattheuniversity.Home-schooledstudentsareeligibletoqualifyforallmeritscholarships.Theapplicantmusthaveahighschooldiploma.Thefollowingisarecommendedcollegeprepcurriculum:English(fouryears),mathematics(threeyears),science(twoyears,includingalaboratoryscience),foreignlanguage(fouryears)andsocialscience(twoyears).

Additionalhighschoolcourseelectivesarerecommendedaswell.Prospectivestudentsinterestedinthenursingprogramshouldtakechemistryandalgebrainhighschool.Biologymajorsshouldhaveoneyeareachofchemistryandphysics.Deficienciesinthestudent'shighschoolcurriculummaybemadeupwhileatBiola.

Applicantsareurgedtohaveatleasttwoyearsinoneforeignlanguageinhighschool.Thosewithnoforeignlanguageinhighschoolorwishingtobeginanewlanguageincollegetomeetthegeneraleducationrequirementmusttake12creditsofforeignlanguageformostmajors.Cataloginformationregardingeachmajorwillindicateanyexceptionstothisrule.

● ThestudentmustbeanevangelicalbelieverintheChristianfaith. ● Atleasta3.0unweightedhighschoolGPA ● Atleasta1000EBRW/MathscoreontheSAToraCompositeACTscoreof19 ● Thestudentmusthavegraduatedfromhighschoolorearnedanequivalentdegree

(GED).

TransferStudentsTransferstudentsmustpresentthesameapplicationformsandtranscriptsasthoseapplyingforfreshmanstanding.Thetranscriptfromthelastschoolattendedmustbearthestatementofhonorabledismissal.TheOfficeoftheRegistrarhasfinalauthorityforthereleaseoftransfercreditsintoBiolaUniversity.Transferstudentswithlessthan15semestercreditsofregularcollegeworkmustqualifyforadmissiononthebasisofboththeirhighschoolandtheircollegerecord.Thosetransferringwith15semestercreditsormoreofcollegeworkwillbeconsideredprimarilyonthebasisoftheircollegegrades(highschoolgraduationtranscriptisstillrequired).AcumulativeGPAof2.5isrequiredforadmissiontoBiola.Aminimumgradeaverageof“C”(2.00)isrequiredtotransfercollegecreditsintoBiolaoneachcourseattemptedatthecollegelevel.TransferstudentscomingfrominstitutionsthatarenotaccreditedorrecognizedmaybegiventheopportunitytovalidatecreditsthroughtheCollegeLevelExaminationProgramorthroughconsultation.InformationonthisprocedureisavailablefromtheOfficeoftheRegistrar.Provisionalcreditforliberalartscoursesfromnon-accreditedinstitutionswillbegrantedinaccordancewiththepoliciesofstatecollegesoruniversitiesofthestateinwhichtheinstitutionislocated.Provisionalcreditisconsideredvalidatedonlywhenthestudentperformsatthe“C”levelorbetterfollowingenrollmentinBiolaUniversity.College-levelcreditearnedduringthe10ththrough12thgradeswillbegivencredit.Acombinedmaximumof32creditswillbeawardedforallformsofadvancedcreditoptionsincludingAP,CLEPandIB.BiolaUniversity’sTransferPolicyisavailableonlineat:biola.edu/registrar/transfer.

Home-schooledStudentsTherearetwomeansbywhichahome-schooledstudentseekingadmissioncanapply:

StandardProcedureApplicantsmustsubmitanapplicationalongwithhighschooltranscriptsandSATorACTscores.ContacttheOfficeofUndergraduateAdmissionsfortranscriptguidelines.

ProcedureWithoutTranscriptsApplicantsmustsubmitanapplicationalongwiththeGEDorstatecertificateofhighschoolproficiencyandSATorACTscores.PleasecontacttheOfficeofUndergraduateAdmissionswithquestionsregardingcoursesatacommunitycollege.

ReadmittedStudentsABiolastudentwhohasdroppedoutforonesemesterorlongerisrequiredtofileanapplicationforreadmission.Astudentwhoenrollsafteranabsenceofmorethanayearisrequiredtofollowthecurrentcatalogrequirementsuponreadmission.Anundergraduatestudentwhore-admitsafteranabsenceoffiveyearsmayberequiredtocompleteafullapplicationforentrance,whereasgraduatestudentswillberequiredtofileanewapplication.Dependingonthelengthofabsence,otherrequirementsmayalsobenecessary.PleasecontacttheOfficeofAdmissionformoreinformation.

InternationalStudents

EnglishProficiencyThisisthecurrentBiolapolicy,butiscurrentlyunderreviewbytheuniversity.

Itisessentialthatnon-nativeEnglishspeakingstudentsareabletounderstandlecturesinEnglishandalsoareabletoexpresstheirthoughtsclearlyinbothwrittenandspokenEnglish.BiolaUniversityhasdeterminedEnglishproficiencytobedemonstratedbythefollowingscoresontheInternet-basedTestofEnglishasaForeignLanguage(TOEFLiBT):ageneralscoreof79orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof19inwritingrequiredforundergraduateadmissions;andageneralscoreof88orhigherwithaminimumsubtestscoreof22inspeakingandaminimumsubtestscoreof20inwritingforgraduateadmissions.AdmissionintoacademicprogramsatBiolaUniversityisbasedupontheunderstandingthatstudentsalreadyhaveanequivalentto79iBT(undergraduate)or88iBT(graduate)orhigherontheTOEFLorareactivelymakingprogressinobtainingthislevelofEnglishproficiency.Pleaseknowthattheminimumscoreslistedaboverepresentthegeneraluniversity-wideguideline.Anyacademicdepartmentorprogramsmaysettheirminimumscoresatahigherlevel.

ApplicantswhohavenotreachedanEnglishproficiencyequivalenttoascoreof79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)ontheTOEFLmayenterBiolaUniversity’sacademicprogramsinoneoftwoways:

1. Biola’sEnglishLanguageStudiesProgram(ELSP):Non-nativeEnglishspeakers

withoutTOEFLscoresoraTOEFLscorebelow79iBT(forundergraduateadmissions)or88iBT(forgraduateadmissions)mayentermostBioladegreeprogramsiftheyhavemetalltheotherrequirementsforadmission.*Everynon-nativeEnglish-speakingstudentwithaTOEFLscorebelow79iBTbutabove71(forundergraduateadmissions)or88iBTbutabove80(forgraduateadmissions)isrequiredtotaketheBiolaEnglishPlacementExam(BEPE)duringorientationweekoftheirfirstsemesteratBiola.StudentsareassignedEnglishcoursesinELSPbasedontheirtestresults,whichmayaffecttheirtuition.Coursesassignedmayrangefromonesemesterpart-timetothreesemestersfull-timeplusthreesemesterspart-time.

*SeeTOEFL/BEPErequirementsforspecificprograms.

2. TaketheTestofEnglishasaForeignLanguage(TOEFL)andscoretheminimumrequirementfortheintendedacademicprogram.Non-nativeEnglish-speakingstudentsmaybeadmittedinanacademicprogramwiththeminimumTOEFLrequirementfortheirprogramwhiletakingrequiredEnglishcourses.TheminimumTOEFLscorerequirementformostundergraduateprogramsis79iBTwithasubtestscoreof22inspeakingandasubtestscoreof19inwriting;andformostgraduateprogramsis88iBTwithasubtestscoreof22inspeakingandasubtestscoreof20inwriting(seeTOEFL/ELSPrequirementsforspecificprograms).

Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifierstatusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.Inaddition,allF-1visastudentsmustsubmitappropriatedocumentationoffinancialsupport.ThisfinancialinformationwillbereviewedandanyfinancialsponsorsofthePSAlistedwillbescreenedandclearedbyAdvancementServicestoverifytheyarenotaboosterofBiolaAthletics.

AdmissionsDeadlinesToqualifyforanapplicationdeadline,allmaterialsmustbereceivedintheOfficeofUndergraduateAdmissionsbytheappropriatedeadlinedate.Ifastudentqualifiesforaspecificapplicationdeadline,theywillbenotifiedofadmissionbythecorrespondingnotificationdate.

Applyingforfallsemester

DeadlineType ApplyBy NotifiedBy

EarlyAction1 Nov.15 Jan.15

EarlyAction2 Jan.15 Feb.15

Regular March1 April1

Note:ApplicationsforthefallsemesterthatarereceivedafterMarch1areconsideredlateandareprocessedifspaceisavailableandtimeallows.

Applyingforspringsemester

DeadlineType ApplyBy NotifiedBy

Regular Nov.15 AsProcessed

Note:Thereisonlyoneapplicationdeadlinewhenapplyingforthespringsemester.ApplicationswillbeacceptedafterNov.15butareprocessedifspaceisavailableandtimeallows.

IfastudentisacceptedunderoneoftheEarlyActionapplicationdeadlines,theyarenotrequiredtoattendBiola.EarlyActionisnon-binding.ThestudenthasuntilMay1tonotifyBiolaoftheirintenttoattend.FilescompletedafterMarch1willbeprocessedifspaceisavailableandtimeallows.Ifastudentisnotadmittedinoneoftheearlyrounds,therearetwothingsthatmayoccur.IfthestudentisclearlynotagoodmatchforBiola,theywillbedeniedadmission.Ifthereisapossibilityoffutureadmission—withimprovedtestscoresorGPA—thedecisionwillbedeferreduntilthenextround.Thestudenthastheopportunitytoprovideadditionalmaterialstostrengthentheircandidacy.ThebenefitofEarlyActionforthestudentislearningofadmittancetoatop-choiceschoolearly.Besidespeaceofmind,EarlyActionalsoallowsthestudenttofocusonfinancialaiddeadlinesandvisitingcampuswithoutworryingaboutadmittance.

Theterm“deadline”willbedefinedasthedatewhenastudent’sdepositmustbereceivedbyBiolaUniversity.StudentsareabletosubmitdepositsafterMay1,onlyifspaceallows.

● Forallsportsandallenteringhighschoolstudent-athletes,theirdepositisduebyMay1.

● Forfallsports,anytransfer(anystudent-athletenotcomingdirectlyfromhighschool)mustdepositbyMay1.

August1istheNCAAdeadlineforallinstitutionstohavenewincomingstudent-athletes

signaNationalLetterofIntent.

Officialdocumentspresentedforadmissionorevaluationbecomepartofthestudent’sacademicfileandcannotbereturnedorcopiedfordistribution.

FreshmenDefinedasstudentswhohavenottakencollegecreditspost-highschoolgraduationoraregraduatinginMayorJuneoftheirincomingyear.

Allfreshmanstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversityandthoseprospectivestudent-athletesmustalsomeetNCAAamateurismandinitialeligibilityrequirements.First-yearstudentswillhavebothcumulativeGPAandtestscoresconsidered.

1. Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.

2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.

3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

4. Theheadcoachisresponsibletoaskfor,andtoreceive,acopyofhighschooltranscriptsandtestscoresandplacingtheminthePSA’sprofile,inARMS,tomakesurethatthesegradesandexamscoresfitwithinthegeneraladmissionsrequirements.

5. ThePSAisresponsibleforsubmittingtotheBiolaUniversityOfficeofUndergraduateAdmissionsacompleteduniversityapplication,officialhighschooltranscripts,officialstandardizedtestscoresandanyotherrequireddocumentation.

TransfersBiolaconsidersanystudentwhohastakencollegecreditspost-highschoolgraduation,andwhoisnotafirst-timefreshman,asatransfer.Anystudentwhohascompletedlessthan15collegecredits,post-highschool,isconsideredatransferfreshman.

Alltransferstudent-athletesmustmeetthegeneraladmissionsrequirementsforBiolaUniversity.Transferstudent-athletesmustmeetNCAAeligibilityrequirements.

1. OncethetransferhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthetransfer.Theheadcoachwillprovidethetransfer'sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthetransferstudent-athletetotheIRL.

2. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotify

theBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

3. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,if

theyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.

4. Theheadcoachisresponsibletoaskfor,andreceiving,acopyofcollegetranscripts,

highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithinthegeneraladmissionsrequirementsandloadingthemintothePSA’sprofileinARMS.AllofficialtranscriptsmustbesubmittedtotheOfficeofAdmissionsandtheofficialtranscriptevaluationwillbedonebytheOfficeoftheRegistrar.

InternationalStudentsAllinternationalstudent-athletesmustmeetgeneraladmissionsrequirementsforBiolaUniversity.Thoseinternationalstudent-athletesenteringorcontinuingatBiolain2017–18andthereaftermustmeetNCAAeligibilityrequirements.Internationalstudent-athletesmusthaveforeign“coursebycourse”credentialevaluationpriortoadmission.

1. TheheadcoachmustverifythatthePSAisregisteredwiththeEC.

2. OncethePSAhasregisteredwithEC,theheadcoacheswithnotifytheassistantathleticdirectorforcompliance/SWAoftheirinterestinthePSA.TheheadcoachwillprovidethePSA’sfirstname,lastname,highschoolandhomecityandstate,sothattheassistantathleticdirectorforcompliance/SWAcanaddthePSAtotheIRL.

3. TheheadcoachwillflagthePSAas“highlevelinterest,”inARMS,whichwillnotifytheBiolaUniversityOfficeofUndergraduateAdmissionofthePSAintheadmissionsapplicationpool.

4. ThePSAisresponsibleforsubmittingacompletedtransferadmissionapplication,

andiftheyhavecompletedlessthan15transferablecreditspost-highschool,theymustalsosubmitSATorACTscores.

5. PSAsarerequiredtohavetheirforeigntranscriptsevaluatedbyaservicethatisaccreditedbytheNationalAssociationofCredentialEvaluationServices.Adetailedorcourse-by-coursereportisrequiredandsubmitteddirectlytotheBiolaUndergraduateAdmissionsOffice.

6. Theheadcoachisresponsibletoaskforandreceiveacopyofcollegetranscripts,

highschooltranscripts(ifneeded)andtestscores(ifneeded)andformakingsurethatthesegrades,creditsandexamscoresfitwithintheadmissionsdepartment’srecruitmentguidelines.HeadcoachisalsoresponsibleforsubmittingthesedocumentstotheOfficeofUndergraduateAdmissionsordesignee,aswellasuploadingthemtothePSA’sprofileinARMS.

7. Allprospectiveinternationalstudent-athletesmustbeadmittedandtheirqualifier

statusandamateurismmustbeclearedthroughtheNCAAEligibilityCenterandtheinstitutionpriortoreceivinganF-1StudentVisafromBiolaUniversity.

InitialEligibility

NCAAEligibilityBiolaUniversityisrequiredtousetheNCAAEligibilityCentertodeterminetheinitialeligibilityandamateurstatusofstudent-athletes.

BiolaUniversityshallnotpermitastudent-athletetorepresentitinintercollegiateathleticscompetitionunlessthestudent-athletemeetsallapplicableeligibilityrequirementsandtheinstitutionhascertifiedthestudent-athlete’seligibility.Establishingastudent-athlete’seligibilityisbasedonacombinationofNCAA,theConferenceanduniversityregulations.TheOfficeoftheRegistrarservesasthecertifyingofficeranddeterminescontinuingeligibility.ThePacWestAcademicEligibilityReportFormsaresignedbytheliaisonfromtheOfficeoftheRegistrar,thedirectorofathletics,headcoachandthefacultyathleticsrepresentative,whocertifythattheyareaccurate.Tobeeligibleforcompetitionthestudent-athletemustmeettheminimumNCAArequirements,aswellasthescholasticregulationsrequiredtoremainenrolledatBiolaUniversity.

CertificationofEligibility

NCAAEligibilityCertificationofeligibilitymustoccurpriortoallowingastudent-athletetorepresenttheinstitutioninintercollegiatecompetition(seeBylaw14.01.1).Aviolationofthisbylawinwhichtheinstitutionfailstocertifyastudent-athlete’seligibilitypriortoallowingthemtorepresenttheinstitutioninintercollegiatecompetitionshallbeconsideredaninstitutionalviolationperConstitution2.8.1

1. TheheadcoachwillfinalizetheirrosterinARMSnolaterthanAugust1.Thisrostershouldincludeeverycurrentstudent-athlete(includingthosereceivingathleticaidandnotparticipating).Whenacoachwishestoaddastudent-athletetohis/herroster,he/shemustnotifytheassistantathleticdirectorforcompliance/SWAviatheChangeofRoster-AddtoSquadforminARMS.

2. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthattherostersinARMSareaccurateonAugust1.

3. TheOfficeoftheRegistrarwilltrackeachstudent-athlete’seligibilityonthe

PacWestAcademicEligibilityReportForm,whichwillbekeptonfileintheOfficeoftheRegistrar.Thisformwillprovideaspecificacademichistoricalrecordforeligibilitypurposesforeachstudent-athlete.

4. TheOfficeoftheRegistrarwillcertifyallaspectsofthestudent-athlete’seligibility

criteria(e.g.,full-timesemestersused,nine-hourrequirement,24-hourrequirement,progresstowarddegreeandGPA)forreturningandtransferstudent-athletes,asdefinedbyNCAA.

5. TheOfficeoftheRegistrarwillbepreparedtocertifyeligibilityaccordingtothe

followingtimelineeachsemester.

FallSemester EligibilitySheetViewingAccess

EligibilityReviewwithCoaches

EligibilitySignatureDate

FallSports(crosscountry,soccerandvolleyball▪)

Fourweekspriortothefirstdayofthefallsemester

Threeweekspriortothefirstdayofthefallsemester

Wednesdaypriortothefirstdayofthefallsemester★

WinterSports(basketballandswimminganddive)

Fourweekspriortothefirstdayofthefallsemester

Threeweeksafterthefirstdayofthefallsemester★

Springsports(baseball,softball,golf,tennisandtrackandfield)

Twoweekspriortothefirstdayofthefallsemester

Threeweeksafterthefirstdayofthefallsemester★

SpringSemester EligibilitySheetViewingAccess

EligibilityReviewwithCC

EligibilitySignatureDate

WinterSports(basketballandswimminganddive)

Tuesdaypriortothestartofthespringsemester

Wednesdaypriortothestartofthespringsemester

Thursdaypriortothestartofthespringsemester★

Springsports(baseball,softball,golf,tennisandtrackandfield)

Minimumofthreedaysbeforetheeligibilityreview

LastWednesdayinJanuary❿

LastThursdayinJanuary★

FallSports(crosscountry,soccerandvolleyball)

Minimumofthreedaysbeforetheeligibilityreview

SecondWednesdayinFebruary❿

ThesecondThursdayinFebruary★

▪Duringafestivalyearthedateswillbe7daysearlier,forvolleyballonly★orthreedayspriortofirstcompetition,whicheverisearlier❿orfivedayspriortofirstcompetition,whicheverisearlier

Onceeachsport’sindividualstudent-athlete’seligibilityhasbeendeterminedonthePacWestEligibilityReportForm,itwillbereviewedandsignedbytheOfficeoftheRegistrar,facultyathleticsrepresentative,thedirectorofathleticsandheadcoach.Thisformreflectsthenumberofseasonsused,semesterofinitialcollegiateenrollment,totalsemestersoffull-timeenrollment,eligibilitystatus,thenumberoffull-timesemestersatallinstitutions,acknowledgmentoffull-timestatus,transfereligibilityinformation,continuingeligibilityinformation,thenine-hourrule,overallcumulativeGPAanddegreeprogramdesignation.AnelectronicversionofallsignedPacWestEligibilitySheetswillbesenttothePacWestConferencenotlessthan24hourspriortothefirstcompetitionandtheoriginaldocumentwillbekeptonfilewiththedirectorofathletics.

ResponsibilityoftheOfficeoftheRegistrarTheOfficeoftheRegistrarisresponsibleforverifyingthe24-hourcreditrequirement,nine-credithourrequirement,progresstowardsdegree,GPArequirements,full-timestatus,full-timesemestersused,declarationofmajor,andforreviewingtheoveralleligibilityrostersforallteams.

TheOfficeoftheRegistrarassumesresponsibilityforthefollowing:

1. Designatingstudent-athletesassuchinBannerandsetthefinancialaideligibilityflageachterm;

2. Determiningcontinuingeligibilityforreturningstudent-athletes;

3. Monitoringandcertifyfull-timeenrollment;

4. Monitoringdesignationofacademicdegree;

5. Determiningstudent-athletes’progresstowardsdegreeandgoodacademic

standing;

6. EvaluatingandcertifyingalltransfercreditsacceptedbyBiolaUniversityandcalculatingtwo-yearcollegetransferGPA.

ContinuingEligibility

Full-timeEnrollmentNCAATobeeligibleforpracticeorcompetition,astudent-athleteshallbeenrolledinaminimumfull-timeprogramofstudiesleadingtoabaccalaureateorequivalentdegreeasdefinedbytheinstitution,whichshallnotbelessthan12semesterhours,regardlessoftheinstitution’sdefinitionofaminimumfull-timeprogramofstudies.Theonlyexceptionisforstudent-athleteswhoaregoingtograduateattheendofthesemesterandrequirelessthan12creditstograduatethatsemester.Inthatcase,thestudent-athleteonlyneedstotakethenumberofcreditshe/sheneedstograduatethatsemester.

1. Theassistantathleticdirectorforcompliance/SWAwillnotifytheOfficeoftheRegistrarthatallstudent-athletesidentifiedbysporthavebeenplacedontherosterinARMSbyAug.1orearlier.

2. Theassistantathleticdirectorforcompliance/SWAisresponsibleformaintainingtherosterinARMSsostudent-athletescanbeviewedbytheOfficeoftheRegistrar,sothestudentathletes’recordscanbenotedintheinstitutionaldatabase(Banner),andsotheirfull-timeenrollmentcanbemonitored.

3. Studentsmayadd/dropclassesviatheirmy.biolaaccount.

4. Aregistrationholdisplacedonthestudent-athlete’saccountpreventingthem

fromdroppingbelow12creditsorexceeding18unitswhenregisteringonline.

5. Afterregistrationisclosed,studentsmustuseanAdd/DropFormfromtheOfficeoftheRegistrartoaddordropacourse.

● TheDropFormmustthesignedbytheassistantathleticdirectorfor

compliance/SWA,ensuringthestudent-athletedoesnotdropbelow12credits.

● Thedeadlinesforaddinganddroppingcoursescanbefoundontheacademiccalendar.

Inadditiontothestudent-athleteregistrationholdpreventingchanges,thefollowingpracticesareinplacetomonitorfull-timeenrollment:

● Anystudent-athleteattemptingtodropviaadropformwillneedtohavetheformsignedbytheassistantathleticdirectorforcompliance/SWA.

● Ifanystudentisdroppedbelowfull-timestatus,theOfficeoftheRegistrar

willimmediatelynotifythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

● Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,theOfficeoftheRegistrar,theFinancialAidOffice,accounting,etc.,canaccessreportsidentifyinganystudent-athletewhodropsbelow12credits.Immediatestepswillbetakentoaccessandaddresstheireligibility.

1. Theassistantathleticdirectorforcompliance/SWAandthedesigneeintheOfficeoftheRegisterwillreviewenrollmentreportsdailyandwillnotifytheheadcoachesofstudent-athleteswhoarebelowfull-timeenrollment.

2. Theheadcoachandthestudent-athletewillbeimmediatelynotifiedthatthestudent-athletehasbeendeclaredineligibleandmustceaseparticipatinginpracticeandcompetition.Thestudent-athletecannotreceivebenefitsincidentaltoparticipation(e.g.,travelwiththeteam).

3. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot

practice,competeorreceiveincidentalbenefitsuntilnotifiedbytheassistantathleticdirectorforcompliance/SWAthatthestudent-athletehasenrolledasafull-timestudentandhasbeenreinstatedbytheNCAA(ifnecessary).

NineHourRuleAllundergraduatestudent-athletes,includingtransfers,arerequiredtoearnaminimumofninehoursapplicabletotheirdegreeinthepreviousfull-timetermofattendancetobeeligibleforcompetitioninthenextsemester.

Thisruledoesnotapplytograduatestudentsorastudentseekingasecondbachelor’sdegree.Ifastudentisinthefinalyearofhis/herdegreeprogram,theninehoursmaybeacceptabletowardanyoftheinstitution’sdegreeprogramsaslongasthestudentiscarryingthenecessarycredithourstocompletethedegreeattheendofthenexttwosemesters.Theprocedureforcertifyingtheninehourrequirementisnotedbelow.

TheOfficeoftheRegistrarwill:

1. Checkthecredithoursearnedforallstudent-athletesattheendofeachterm,andagainatthebeginningofthesecondsemester,followingasemesterofineligibility.

2. Checktheofficialtranscriptoftransferstodetermineiftheninehourrulehasbeenmetatthepreviousinstitution.

3. Notifytheassistantathleticdirectorforcompliance/SWA*andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatus(ninehourrequirement).

*Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandthestudent-athleteiftheninehourminimumhasnotbeenmet,anditistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

24HourRuleOnceayear,student-athleteswillbecertifiedashavingpassed24credithoursintheprevioustwosemestersofattendance.Beginningwiththethirdyearofenrollment(fifthsemester),thesecreditsmustcounttowardthestudent-athlete’sdesignateddegreeprogram.

Thefollowingprocedureswillbeobserved:

1. The Office of the Registrar will check the credit hours earned and GPA for allstudent-athletes at the end of each academic year and again at the end of eachsemesterforthosefoundineligible.

2. The Office of the Registrar will notify the assistant athletic director forcompliance/SWA and faculty athletics representative of each student-athlete’seligibility.

3. Theassistantathleticdirectorforcompliance/SWAwillimmediatelynotifythehead

coachifthe24hourminimumhasnotbeenmet.

4. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

5. Astudent-athletenotmeetingthisrequirementmaybeabletorestoreeligibilityby

attendingsummerschool.

75/25RuleAstudent-athleteshallearnatleast75percentoftheminimumnumberofsemesterorquarterhoursrequiredforprogresstowardadegreeduringtheregularacademicyear(fall-spring).Thestudent-athleteshallearnnomorethan25percentoftheminimumnumberofsemesterhoursrequiredforprogresstowardadegreeduringthesummer.

1. TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.

2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.

3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.

● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegree(PTD)requirements.

● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.

4. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofstudent-athletesintendingtotakesummercoursesatanotherinstitution.

10SemestersStudent-athletesmustcompletetheirfourseasonsofcollegecompetitionwithin10full-timesemestersatanycollegiateinstitution,inwhichthestudent-athletewasenrolledinaminimumfull-timeprogramofstudyasdeterminedbythecollegiateinstitution.TheBiolaUniversityacademicyearisbasedonsemesters.

GoodAcademicStanding&GPARequirements● Duringtheirfirstsemesterofacademicstudy,first-timefreshmenmustearnatleast

a2.00GPA,regardlessofthenumberofcreditstaken,toremainingoodacademicstanding.TheminimumGPAasrequiredbytheNCAAwillbe2.00toremainingoodacademicstanding.

● Anyundergraduatestudentfailingtomaintaintheminimumgradepointaveragerequiredbytheiracademicprogramafterthecompletionofsixormorecreditsinaregularterm,oranygraduatestudentfailingtomaintaintheminimumcumulativegradepointaveragerequiredbytheirprogramafterthecompletionoffourormorecreditsinaregularterm,willbeplacedonacademicprobation(forthepurposesoftrackingprogramGPArequirements).Allstudentsonacademicprobationmustadheretothestipulationsoftheirprobationasoutlinedintheirnoticeofacademicstanding.Theselimitationscanincluderestrictionsonthenumberofcreditstheymaytakeperterm(generallyalimitof13creditsforundergraduatestudentsandninecreditsforgraduatestudents).UndergraduatestudentsonacademicprobationmustregisterforandsuccessfullycompleteGNST001StrategiesforAcademicandPersonalSuccess.Undergraduatestudentsonfirst-semesterprobationarerequiredtomeetwiththeAdvisingCenter.Theacademicrecordandtranscriptofallstudentsonacademicprobationwillbenotedaccordingly.

● Astudentonacademicprobation(forthepurposesoftrackingprogramGPArequirements)whodoesnotsuccessfullyremovehimself/herselffromacademicprobationaftertwoconsecutivesemestersofacademicprobationwillbeconsideredacademicallydisqualified.Anyundergraduatestudentwhotakessixsemesterhoursormoreinaregulartermandreceiveslessthana1.0termGPAwillbeacademicallydisqualified.Anygraduatestudentcarryingfoursemesterhoursormoreinaregulartermwhoreceiveslessthana1.0termGPAwillbeconsideredacademicallydisqualified.

TheOfficeoftheRegistrarwill:

1. Checkthegradepointaveragesofallstudent-athletesattheendofeachterm.Anystudent-athleteswhohavefallenbelowtherequiredcumulativeGPAwillbeplacedonacademicprobationforthefollowingsemester.

2. CertifycumulativeGPAsoncepersemester,priortothestudent-athlete’sfirstcompletionofthesemester.CumulativeGPAswillbecalculatedbasedonthesamemethodusedbytheinstitutionforallstudentsandincludeallcourseworknormallycountedbytheinstitutionincalculatingcumulativeGPA.AtBiolaUniversity,gradesfortransfercourseworkthathavebeenacceptedbytheinstitutionarenotincludedinastudent’scumulativeGPA.

3. Notifytheassistantathleticdirectorforcompliance/SWA,thedirectorofathletics

andfacultyathleticsrepresentativeofeachstudent-athlete’seligibilitystatususingthePacWestAcademicEligibilityForm.Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’sstatus.*

*Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnotcompeteifthestandardhasnotbeenmet.

DesignationofDegreeProgramAstudent-athleteshalldesignateaprogramofstudiesleadingtowardaspecificbaccalaureatedegreeatthecertifyinginstitutionbythebeginningofthethirdyearofenrollment(fifthsemester)andthereaftershallmakeprogresstowardthatspecificdegree.

ThedesignationofdegreeisdocumentedontheUndergraduateMajor/ConcentrationChangeFormviatheOfficeoftheRegistrar.

1. Itisthestudent-athlete’sresponsibilitytodeclareamajorbythefifthsemesteroffull-timeenrollment.

2. TheOfficeoftheRegistrarwillchecktoidentifyanystudent-athleteswhohavecompletedtheirfourthsemesterandhaveyettodeclareamajorandwillnotifytheassistantathleticdirectorforcompliance/SWAofthesestudent-athletes.

3. Student-athletesarerequiredtohaveanUndergraduateMajor/Concentration

ChangeFormsignedbytheOfficeoftheRegistrar,academicprogramandtheassistantathleticdirectorforcompliance/SWA.

4. Addingorchangingamajororminor,changingthecatalogyear,andtransferringintooroutoftheTorreyHonorsInstitutewillrequireasignaturefromtheacademic

program.

5. TheOfficeoftheRegistrarwilldocumentallchangeofdegreeprogramdecisions,inBanner.Changesofmajorareeffectiveinthesubsequenttermofenrollment.OnceupdatedinBanner,ARMSwillreflectthechange,inthestudent-athlete'sprofile,andtheAthleticDepartmentwillbenotified.

ProgressTowardsDegree(PTD)ThefollowingprovidestheprocessforthePTDrequirement:

1. TheOfficeoftheRegistrarwillreviewdegreeauditsforallstudent-athletesaftereachsemestertoensuretheyaremakingsatisfactoryprogresstowardadegree.

2. Eachsemester,allstudentsarerequiredtoscheduleanappointmenttomeetwiththeiracademicadvisortodiscusscoursesforthefollowingsemester.

3. AllstudentsmustsubmitaGraduationPetitiontotheOfficeoftheRegistrarduring

theirjunioryear.Inaddition,theymustmakeanappointmentwiththeOfficeoftheRegistrar,tomeetwiththeirGraduationCounselor,toensuretheyaretakingthepropercourseforcompletionoftheirdegree.

4. TheOfficeoftheRegistrarandfacultyathleticsrepresentativewillfollowupwithany

student-athletecurrentlyonacademicprobationtomakesuretheyareregisteringforappropriateclassesfortheupcomingsemesterorsummerterm.Thiswillbedoneincommunicationwiththestudent-athlete’sadvisor.

5. TheOfficeoftheRegistrarwillnotifytheassistantathleticdirectorforcompliance/SWAofanystudent-athletenotmakingsatisfactoryprogresstowardadegree.

6. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthestudent-athlete’sunsatisfactoryprogress.

7. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athletedoesnot

competeifthestandardisnotmet.ThefollowingchartprovidesasummaryoftheDivisionIIPTDrequirements:

EnteringSecondYear

ofCollegiateEnrollment(Sophomore)

EnteringThirdYearofCollegiateEnrollment(Junior)

EnteringFourthYear

ofCollegiateEnrollment(Senior)

EnteringFifthYearofCollegiateEnrollment(Senior)

Passninecreditsperfull-timeterm

Complete24creditsperyear(seebelow)

Complete24creditsperyear

Complete24creditsperyear(seebelow)

75%ofhoursearnedmustbecompletedintheregularacademicterm;25%maybeearnedduringthe

summer

summerEarna2.0

cumulativeGPAEarna2.0

cumulativeGPA;Earna2.0

cumulativeGPAEarna2.0

cumulativeGPA Declaremajor

ExceptionsTheresponsibilitytodetermineifastudent-athletemeetsanyoftheexceptionslistedbelowresideswiththeOfficeoftheRegistrar,assistantathleticdirectorforcompliance/SWAandfacultyathleticsrepresentative.Exceptionsmayinclude:

● Missed-termexception ● Mid-yearenrolleeexception ● FourYear,One-TimeTransferexception ● Non-recruited,non-participantexception ● Graduatestudentexception ● Two-yearnon-participationexception ● Medicalabsencewaiver ● Internationalcompetition

SeasonsofCompetitionStudent-athletesarenoteligibletoparticipateinmorethanfourseasonsofintercollegiatecompetition.Theassistantathleticdirectorforcompliance/SWAisresponsiblefortrackingparticipation.

NCAATransferEligibilityTwo-YearTransfersRefertoBylaw14.5intheDivisionIINCAAManualfortheregulationsgoverningtwo-yearcollegetransfers.

Theproceduresforrecruitingtwo-yearcollegetransferstudent-athletesarethefollowing:

1. Theheadcoachisresponsibleforinformingjuniorcollegetransferstudent-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttoUndergraduateAdmissionsOffice.

2. Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymust

updatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

3. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting

thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.

4. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical

Questionnairetothetransferstudent-athleteandallcompletedHistoricalQuestionnaireswillbesenttotheOfficeoftheRegistrar.

5. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionof

officialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.

officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsoftheinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandthencomparesthiswiththeinformationprovidedbythestudentontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm(seebelow).

7. Theassistantathleticdirectorforcompliance/SWAwillworkwiththeOfficeofthe

Registrartoconfirmwhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.

8. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOfficeoftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.

9. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.

Four-YearTransfersABiolaAthleticsstaffmembermaynotmakecontactwithastudentorstudent-athleteofanotherNCAAfour-yearcollegiateinstitutionwithoutfirstobtainingthewrittenpermissionoftheinstitution’sdirectorofathletics(ordesignee).

Permissiontocontactisnotrequiredforastudent-athleteatanNAIAinstitution;however,theassistantathleticdirectorforcompliance/SWAordesigneeisrequiredtosendnotificationofrecruitmenttotheNAIAinstitutionpriortocontactwiththeNAIAstudent-athlete.

SeeBylaw13.1.1.2forprohibitionagainstcontactingstudent-athletesofanotherfour-yearcollegiateinstitutionwithoutpermissionofthatinstitution’sdirectorofathletics.

1. Theheadcoachwillnotifytheassistantathleticsdirectorforcompliancethattheyareinterestedincontactingastudent-athletecurrentlyenrolledatafour-yearinstitution.

2. Theassistantathleticdirectorforcompliance/SWAwillcontactthecurrentinstitutionwherethestudent-athleteisattendingandrequestpermissiontocontact.

3. Afterreceivingpermissiontocontactfromthecurrentinstitution,theassistant

athleticdirectorforcompliance/SWAwillnotifytheheadcoachthathe/shemaycontactthetransferstudent-athleteandinitiatetherecruitingprocess.

4. Theheadcoachisresponsibleforinformingtheprospectivefour-yeartransfer

student-athletesthattheymustapplytoBiolaUniversityandhaveofficialtranscriptsfromeachinstitutionpreviouslyattendedsenttotheOfficeofUndergraduateAdmissions.

5. AcoachmaysubmittheTransferTranscriptEvaluationForm,viaARMS,requesting

thattheOfficeoftheRegistrarreviewthePSA’stranscriptstodeterminewhatcourseswouldtransferandifthePSAwouldbeacademicallyeligible.

6. Theassistantathleticdirectorforcompliance/SWAwillsendaHistorical

Questionnairetothetransferstudent-athleteandwillforwardallcompletedHistoricalQuestionnairestotheOfficeoftheRegistrar.

7. UponreceiptoftranscriptsandtheHistoricalQuestionnaire,theOfficeofthe

Registrarandassistantathleticdirectorforcompliance/SWAwillreviewalldocumentstodetermineviabilityofthetransferfortheprospectivestudent-athletebasedoneligibilitystatusandseasonsofeligibilityusedatendoflasttermatformerinstitution.Ifthetransferprospectisviable,thentheassistantathleticdirectorforcompliance/SWAwillinformtheheadcoachoftheviabilityofthetransfer.

8. Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransfer

student-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompleteall

tasks.

9. Uponreceiptofatransferstudent-athlete’sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarevaluatesthetranscripts,confirmstransferabledegreecredits,verifiestermsofattendanceandcalculatesGPAinaccordancewithNCAArules.

officialtranscriptstotheinstitution,theassistantathleticdirectorforcompliance/SWAwillconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.

11. Theassistantathleticdirectorforcompliance/SWAandtheOfficeoftheRegistrar

willworktogethertoconfirmswhetherthetransferstudent-athleteiseligibleornot.Ifthetransferstudent-athleteisfoundtobeineligible,theassistantathleticdirectorforcompliance/SWAwillinformtheheadcoach.

12. Fortransferstudent-athleteswhoarebeginningtheirfifthfull-timeterm,theOffice

oftheRegistrarwillverifythatthestudent-athletehasdeclaredamajorandisenrolledincoursesthatwillcounttowardthedesignateddegreeprogram.

13. TheOfficeoftheRegistrarwillnotifytheliaisonforAcademicAdvisingofanystudent-athletethathavenotdeclaredamajororarenotenrolledincoursesthatwillcounttowardthedesigneddegreeprogram.

PermissiontoContactaFour-yearCollegeTransferProceduresforrecruitingfour-yearcollegetransferareasfollows:

Eachcoachmustnotifytheassistantathleticdirectorforcompliance/SWAofanyprospectivestudent-athlete(PSA)whoseeksatransfertoBiolaUniversitypriortotheirdiscussingthepossibilityoftransferringwiththePSA.

1. Theassistantathleticdirectorforcompliance/SWAisresponsibleforsendingappropriatepermissiontocontactandTransferTracerFormtothePSA’sinstitution.

2. Theassistantathleticdirectorforcompliance/SWAwilladdthepermissiontocontactandTransferTracerFormfromthePSA’scurrentinstitutiontothePSA’sprofileinARMS,soitisaccessibletotheheadcoachandtheOfficeoftheRegistrar.

RefertoNCAABylaw14.5intheDivisionIINCAAManualforfurtherinformationgoverningfour-yearcollegetransfers.

TransferringOutTheproceduresforrequestingatransferreleasearethefollowing:

1. Astudent-athletemustfillouttheStudent-AthleteRequestReleaseForm,viaARMS.

2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheheadcoachanddirectorofathleticsforapproval.

3. Ifgranted,theassistantathleticdirectorforcompliance/SWAwillsendaReleaseLettertotheinstitution(s),thestudent-athleteandheadcoach.

UponbecomingaparticipantintheNLIprogram,TheNationalLetterofIntent(NLI)signedwithBiolaUniversitywillremainbindingevenifthecoachwhorecruitedthestudent-athleteleavestheinstitutionwithwhichthestudent-athletesigned.Whenthestudent-athletesignsanNLI,thestudent-athletesignswithaninstitutionandnotwithacoachoraspecificteam.Acoachisnotauthorizedtoreleasethestudent-athletefromtheNLI.Astudent-athletemaybereleasedfromaNLIobligationonlywiththeapprovaloftheinstitution.Theinstitution'sdirectorofathleticsordesigneemustsigntheofficialrelease.

AppealsProcessforDenialofReleaseIftherequestforareleaseisnotgranted,theBiolaUniversitydirectorofathleticsordesigneewillsendanemailnotificationtothestudent-athleteregardingtheopportunityforanappealshearing.

Theproceduresforrequestinganappealhearingarethefollowing:

1. Thestudent-athletewillhave14consecutivecalendardays,uponthedateofissuanceoftheemail,torespondinwritingviaemail,tothedirectorofathleticsordesigneeandformallyrequestahearingconductedbytheStudent-AthleteAppealsCommittee.

2. Failurebythestudent-athletetosubmitawrittenrequestviaemailforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.

3. Ifthestudent-athletenotifiesthedirectorofathleticsordesignee,inwritingvia

email,oftheirintenttoappealwithintherequiredtimelimit,thedirectorofathleticsordesigneewillnotifytheFacultyAthleticsRepresentative(FAR).

4. Iftheinstitutionfailstorespondtothestudent-athlete’swrittenrequestorfailsto

conductthehearingorprovidewrittenresultswithin30days,permissiontocontactorthetransferreleaseshallbegrantedbydefaultandtheinstitutionshallprovidethewrittenpermissionorreleasetothestudent-athlete.

5. TheFARordesigneewillchairtheStudent-AthleteAppealsCommittee.

6. TheStudent-AthleteAppealsCommitteeiscomprisedoftheFARordesigneeandat

leastonememberofBiolaUniversity'sComplianceCommittee(CC)outsideoftheathleticsdepartment.ArepresentativeoftheResidenceLifestaffshallpresideoverthishearingandmakethefinaldetermination.

7. TheStudent-AthleteAppealsCommitteeshallconductthehearingwithin30

consecutivecalendardaysofreceivingnotificationfromtheFARordesignee.TheStudent-AthleteAppealsCommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.

8. Thestudent-athleteandheadcoachand/ordirectorofathleticsmustcometotheir

respectivehearingwiththreecopiesofanydocumentsthatwillbepresented,oneforeachoftheAppealsCommitteemembers.Thecommitteewillalreadyhavecopiesofanyemailcommunicationsreceivedregardingtherequestforappeal.

9. Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedan

opportunitytopresenttheircasesseparately.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.

10. Astudent-athletemaybeaccompaniedduringanappealbyanadvisor.Theadvisor

isgenerallyafellowstudent,facultymember,mentor,friendorparent.Legalcounselmayaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.

11. Attheconclusionofthehearing,theStudent-AthleteAppealsCommitteeshallhave

uptofivebusinessdaystorenderafinaldecision.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.

12. TheFARordesigneewillnotifythedirectorofathletics,CCandthestudent-athlete

ofthecommittee’sdecisioninwritingviaemail.Thisdecisionshallbefinalandisnotsubjecttoappeal.

13. Theappealprocess,relatedemails,documentationpresentedanddecisionofthe

Student-AthleteAppealsCommitteeisconsideredconfidential.

● Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticdepartmentstaff,andStudent-AthleteAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(includingbutnotlimitedto

Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.).

● Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommitteedecision.

● Aviolationoftheconfidentialityofinformationasnotedabovebyany

memberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.

SummerSchoolProceduresStudent-athletesmaynotusemorethansixsemesterhoursofsummerschoolcoursestowardstheannualrequirementof24semesterhoursneededtoremaineligibleforintercollegiatecompetition(see75/25Rule).Student-athletesmayutilizecreditsbeyondthenineforeligibilityiftheyneedtheadditionalcreditstofulfillthedegreeorgradepointaveragerequirements.Forcoursestakenatanotherinstitution,alltransferablecourseswillbetransferredbacktothecertifyinginstitution.

1. TheOfficeoftheRegistrar,AcademicAdvisingandtheassistantathleticdirectorforcompliance/SWAwillcheckthecredithoursearnedforallstudent-athletesattheendofeachterm.

2. Itistheheadcoach’sresponsibilitytomakecertainthatthestudent-athleteunderstandshis/heracademicstanding.

3. TheOfficeoftheRegistrarisresponsibleforapprovingsummercoursesbeforestudent-athletesenroll.

● Beforeenrollinginsummerschoolstudent-athletesmustconfirmwiththeOfficeoftheRegistertheirsummerschoolenrollmenttoensuretheyarewithinthe75/25ruleandthecoursetakeduringsummerschoolapplytowardprogresstowardsdegreerequirements.

● Student-athletesmustsubmittheSummerSchoolPre-ApprovalinARMSconfirmingthecourse(s)takenwillbebeneficial.Thisapprovalverifiesthecourseswilltransfer,fulfillacademicrequirements,counttowardsPTDandhowthecoursewillaffectacademiceligibility.

RecruitingRecruitingisanysolicitationofaprospectivestudent-athleteorhisorherrelativesorlegalguardian(s)byaBiolaUniversitystaffmemberorbyarepresentativeofBiolaUniversity’sathleticsinterestsforthepurposeofsecuringtheprospect’senrollmentandultimateparticipationinBiolaUniversity’sintercollegiateathleticsprogram.Monitoringthe

recruitmentofprospectivestudent-athletes(PSAs)istheresponsibilityofeachheadcoachandtheassistantathleticdirectorforcompliance/SWA.Theassistantathleticdirectorforcompliance/SWAwillconductmonthlychecksofrecruitinglogs.Suchdocumentationmustbekeptonfileintheassistantathleticdirectorforcompliance/SWAforsevenyears.

AmemberoftheBiolaathleticsstafforarepresentativeofitsathleticsinterestsshallnotrecruitaprospectivestudent-athlete.Theyareprohibitedfrom:

● Makinginperson,off-campusrecruitingcontacts ○ Observingaprospectivestudent-athlete’scontest,notonhisorherown

initiative ○ Contactingaprospective-studentathletewhileobservingprospective

student-athletes’contest ○ Visingtheprospectivestudent-athlete'seducationalinstitutiontopickup

film/videotapeortranscriptspertainingtotheevaluationoftheprospectivestudent-athlete

● Makingtelephonecallswithaprospectivestudent-athlete ● Makingcontactwiththeprospectivestudent-athlete’srelativesorlegalguardians ● Contactingaprospectivestudent-athlete'scoach,principalorcounselorinan

attempttoevaluatetheprospectivestudent-athlete ● Directingenrolledstudent-athletestomakeoff-campus,in-personcontactor

written/electronicallytransmittedcorrespondencewiththeprospectivestudent-athlete

● Makingarrangementsfororgivingorofferingtogiveanyfinancialaidorotherbenefitstoaprospectivestudent-athleteortheirrelativesorfriends.

Therecruitmentofaprospectivestudent-athletebyamemberoftheBiolaathleticsstafforarepresentativeofitsathleticsininviolationofNCAAlegislationandshallresultinthestudent-athletebecomingineligibletorepresentBiolainintercollegiateathletics.

PleaserefertoBylaw13intheNCAADivisionIIManualforfurtherdefinitionandapplicationofrecruitingrulesandrepresentativesofathleticsinterests.

RecruitingTheheadcoachordesignee(s)isresponsiblefordocumentingallPSAsintheARMSrecruitingsoftware.

Theheadcoachordesignee(s)isresponsibleforinformingtheassistantathleticdirectorforcompliance/SWAofeachnewprospectsothateachprospectcanbeenteredontheInstitutionalRequestList(IRL).Theheadcoachalsonotifiestheassistantathleticdirectorforcompliance/SWAofanychangestotheIRL.

ContactwithaPSAmustbeafterJune15priortotheirjunioryearinhighschool.Examplesinclude,butarenotlimitedto:

● Off-campusrecruiting

● Phonecalls ● Athleticrecruitingmaterials ● Electronic/socialmedia(mustbeprivatebetweenrecipientandsender)

o Facebook o Twitter

● Electronictransmissions(mustbeprivatebetweenrecipientandsender) o Emails o Textmessages

Afterfirstcontact,thecoachingstaffshouldkeeptrackofallsignificantcontact,evaluationsandtelephonecallsmustbedocumented.

CoachesCertificationAccordingtoNCAArules,allcoachesarerequiredtopasstheannualCoachesCertificationTestbeforeengaginginanyoff-campusrecruitingactivities.Ifadditionalathleticsdepartmentstaffisgoingtobeengagedinoff-campusrecruiting,thoseindividualsmustalsopassthistest.

TheCoachesCertificationTestproceduresareasfollows:

1. DatesfortheCoachesCertificationTestwillbeannouncedbytheassistantathleticdirectorforcompliance/SWAasearlyastheCoachesCertificationTestisavailable.

2. TheFARorhis/herdesignee(outsideofathletics)willproctoralltests.

3. ThetestswillbeadministeredinaccordancewiththeCoachesCertificationTestadministratorinstructionsandproceduresasprovidedbythePacWestConferencefortheinstitution’stestingasrequiredbytheNCAA.

4. Anycoachnotreceivingapassinggradeof80percentcannotrecruitoff-campusuntilapassinggradeisachieved.Theindividual(s)notreceivingapassinggradewillbeinformedofthenextearliesttestdate.

5. Anycoachreceivinga“notpass”grade(lessthan80percentaccuracy)cannotretakethetestfor2weeksandcannotrecruitoff-campusuntilapassinggradeisachieved.

TheCoachesCertificationTestisrequiredforanyoneengaginginanyoff-campusrecruitingforthe2018-19academicyear.TheNCAAiscurrentlyconsideringchangestothisprocessfollowingthe2018-19academicyear.

RecruitingActionsThefollowingactionsbyBiolaUniversitystafformembersoftheathleticsdepartmentcauseaprospectivestudent-athletetobeidentifiedasaPSAattheinstitution:

● Providingtheprospectwithanofficialvisit; ● Havinganarranged,in-person,off-campusencounterwiththeprospectorthe

prospect’sparents,relativesorlegalguardians; ● Initiatingorarrangingatelephonecontactwiththeprospect,theprospect’sparents,

relativesorlegalguardiansonmorethanoneoccasionforthepurposeofrecruitment;or

● IssuingaNationalLetterofIntentorawrittenofferofathleticallyrelatedfinancialaidtothePSA.

TelephoneCallsAllelectronicallytransmittedhumanvoiceexchange(includingvideoconferencingandvideophones)shallbeconsideredtelephonecalls.

Proceduresfortelephonerecruitingcallsareasfollows:

1. CoachesmaymakerecruitingcallsfrompersonalcellphonesorfromhomephonesonlyiftheyagreetoprovideBiolaAthleticswiththeirpersonalphonerecords.CoachesarenotpermittedtomakerecruitingcallsfromanyphonenotlistedontheMethodsofCommunicationFormorlistedinARMS.

2. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSA,includingthetelephoneconversation,isrecordedinARMS.ThisincludesthedateandtimeofeachtelephonecalltoeachPSA,alongwiththetelephonenumberandcommentsregardingthetelephonecall,includingwhetheramessagewasleft.

3. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofalltelephonelogs.

4. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsiblefor

forwardingthenameofanycoachwhoisnotcompliantwiththetelephonecallguidelinestothedirectorofathletics.

Telephonecallsshallnotbemadewithaprospectivestudent-athleteoraprospectivestudent-athlete's’relativesorlegalguardianbeforeJune15immediatelyprecedingtheprospectivestudent-athlete'sjunioryearinhighschool.Thereafter,thereshallbenolimittothenumberoftelephonecallsmadetoaprospectivestudent-athleteortheprospectivestudent-athlete'srelativesorlegalguardian(s).

TelephonecallstoaPSA,ortheprospect'srelativesorlegalguardian(s)maynotbemadeduringtheconductofanyofBiolaUniversity’sintercollegiateathleticscontests,inthatsport,untilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.

Institutionalstaffmembersmayreceivetelephonecallplacedbyaprospectivestudent-athlete,attheprospectivestudent-athlete'sownexpense,atanytime.

ElectronicTransmissionsElectronicallytransmittedcorrespondence(e.g.,instantmessaging,textmessaging)shall

notbesenttoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]beforeJune15immediatelyprecedingtheprospectivestudent-athlete’sjunioryearinhighschool.

Allelectronicallytransmittedcorrespondenceshallbesentdirectlytotheprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)andcoaches]andshallbeprivatebetweenonlythesenderandrecipient(e.g.,nouseofchatrooms,messageboards,poststo“walls”).Thereshallbenolimitonthenumberofelectronictransmissionssentbyinstitutionalstaffmemberstoaprospectivestudent-athlete[ortheprospectivestudent-athlete’srelativesorlegalguardian(s)].

Colorattachmentsandhyperlinksmaybeincludedwithelectronicallytransmittedcorrespondencesenttoaprospectivestudent-athlete,providedthereisnocost(e.g.,subscriptionfee)associatedwithsendingtheitemattachedorlinkedtotheelectronicallytransmittedcorrespondence.

Electronicallytransmittedcorrespondencemaynotbesenttoaprospectivestudent-athlete[orhisorherrelativesorlegalguardian(s)]duringtheconductofanyoftheBiolaintercollegiateathleticscontestsinthatsportfromthetimetheinstitution’steamreportsoncallatthecompetitionsiteatthedirectionofthecoachuntilthecompetitionhasconcludedandtheteamhasbeendismissedbythecoach.

ContactsandEvaluationsProceduresforcontactsandevaluationsareasfollows:

1. Allcoachesareresponsibleforknowingthespecificsoftheirrespectivesports’recruitingcalendarsandforabidingbytherecruitingcalendarinallrecruitingactivities.

2. Coachesareresponsibleforcontactingtheassistantathleticdirectorforcompliance/SWAwithquestionsregardingtheirrecruitingcalendar.

3. Theheadcoachandassistantathleticdirectorforcompliance/SWAareresponsibleformonitoringallrecruitingactivitiesinvolvingoff-campuscontactsbyallcoachescertifiedtorecruitoff-campusforthatsport.

4. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAandthecoachcontactisrecorded,inARMS.

5. Theassistantathleticdirectorforcompliance/SWAwillconductmonthlyauditsofallcontactandevaluationlogs.

6. Onceamonth,theassistantathleticdirectorforcompliance/SWAisresponsibleforforwardingthenameofanyheadcoachwhoisnotcompliantwiththecontactguidelinestothedirectorofathletics.

RecruitingOff-CampusBeforeengaginginanykindofrecruitingactivitiesoff-campus,eachcoachisrequiredtoabidebythefollowingprocedures:

1. Anyoff-campusrecruitingbyrepresentativesofathleticsinterestwhohavenotpassedtheNCAADIICoachesCertificationTestisprohibited.

2. Thecoachmustnotifytheassistantathleticdirectorforcompliance/SWA,viatheOff-CampusRecruitingTripRequestForm,inARMS,atleast48hourspriortoanyoff-campusrecruitingactivities.Emergencysituationsareexceptionsandwillbedealtwithonanindividualbasis.Coachesareexpectedtoplanaheadandavoidlast-minuterequests.

3. DuringtherecruitingactivityanycontactorevaluationofaPSAshouldbeincludedinARMS.

4. Withinoneweekofreturningtocampusfromrecruitingactivities,thecoachmustsubmitallreceiptstotheassociateathleticdirectorforinternaloperations

5. Theassociateathleticdirectorforinternaloperationswillworkwithassistantathleticdirectorforcompliance/SWAtoverifychargesincurred.

OfficialVisitsProceduresforofficialvisitsareasfollows:

1. Theheadcoachidentifiesaprospectivestudent-athlete(PSA)thathe/shewouldliketobringtocampusforanofficialvisit.

2. Priortorequestinganofficialvisit,theheadcoachmustrequestrecentcopiesoftranscriptsfromthePSA.

3. TheheadcoachwillverifywiththePSAthattheyareregisteredwiththeNCAAEligibilityCenter.ToaddthePSAtotheInstitutionRequestList(IRL)thecoachmustdothefollowing:

● IfthePSAisnotregisteredwiththeEligibilityCenter,theheadcoachmustcontactthePSAtohavethemregisterwiththeEligibilityCenter.

● IfthePSAisregisteredwiththeEligibilityCenter,sendanemailcontainingthePSA’sEligibilityCenterIDnumber,firstandlastname,highschoolandstate,allowingtheassistantathleticdirectorforcompliance/SWAtoplacethePSAontheIRL.

● AnofficialvisitcannotoccuruntilthePSAisregisteredwiththeEligibilityCenter.

4. CoachcompletestheOfficialVisitRequestForm,viaARMS,withalloftherequireddocuments.Thisshouldbedoneatleastoneweekpriortothevisit.

5. IfthePSAisstayingwithastudenthost,thecoachmustmeetwiththestudenthost

priortotheofficialvisittodiscussthestudenthostinstructions,andthestudenthostmustcompletetheStudentHostInstructionForm,inARMS,beforethePSAarriveson-campus.

6. WhenthePSAarriveson-campus,the48-hourtimelimitbegins.

7. APSAmaybehousedon-campusovernightperStudentLifepolicyandmustberegisteredwithResidenceLifeviatheappropriateonlineGuestRegistrationFormonmy.biola.TheheadcoachorstudenthostmustcontacttheResidentDirectorofthehousingunitandprovidethePSA’snameanddatesofthevisit.

8. TheinstitutionisallowedtoprovideaPSAwiththreemealsperday.

9. IfthePSAisplanningtoattendanathleticevent,thecoachmustsubmittheCoachComplimentaryTicketRequestFormviaARMS,bynoonthedayoftheathleticeventtoaddthePSA’snametotheComplimentaryAdmissionsPassList,whichissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagement.

● AmaximumoffivecomplimentaryadmissionstoahomeeventmaybeprovidedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheComplimentaryAdmissionsPassList.

● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.

● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.

● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforNCAAChampionshipsandConferenceTournaments.

10. AttheconclusionofthevisitthePSAmustsigntheOfficialVisitRecruitingForm

andthecoachmustsubmitittotheassistantathleticdirectorforcompliance/SWA.Thisformprovidesimportantinformationthatindicateswhatisandisnotpermissibleduringthevisitandverifieswhatoccurredduringthevisit.

11. Theassistantathleticdirectorforcompliance/SWAwillscanthesignedOfficialVisit

RecruitingFormanduploadtheelectronicdocumentintothePSA’sprofileinARMS.

12. ThePSAconcludestheofficialvisitwithinthe48-hourlimitandleavescampus.

13. Theassistantathleticdirectorforcompliance/SWAwillreviewallofficialvisit

documentation.

14. Officialvisitsarenotpermittedduringadeadperiod.

UnofficialVisitsTheproceduresforunofficialvisitsareasfollows:

1. TheheadcoachidentifiesaPSAthathe/sheintendstoinviteonanunofficialvisit.

2. Coachingstaffordepartmentpersonnelmaynotprovidetransportationexcepttoanoff-campuspracticefacility.

3. WhenthePSAcomesontheunofficialvisit,theinstitutionisallowedtoprovideonemealonoroffcampus.

4. IfthePSAisplanningtoattendanathleticevent,thecoachaddsthePSA’snametotheCoachComplimentaryTicketRequestForm,viaARMS,thatissubmittedtotheassistantathleticdirectorofcommunicationsandgamemanagementbytheestablisheddeadline.

● Amaximumoffivecomplimentaryadmissionstoahomeeventmaybe

providedtothePSA.SuchcomplimentaryadmissionsarefortheexclusiveuseofthePSAandthosepersonsaccompanyingthePSAonthevisitandmustbeissuedonlythroughtheCoachComplimentaryTicketRequestForm.

● Seatingislimitedtothegeneralseatingareaofthefacilityutilizedforconductingtheevent.Providingseatingduringtheconductoftheevent(includingintermission)forthePSAorthePSA'sparents/legalguardianorspouseinthefacility'spressbox,specialseatingboxesorbenchareaisspecificallyprohibited.

● Aftertheevent,thesignedpasslistswillbegiventotheassistantathleticdirectorforcompliance/SWAforreview.

● Anycomplimentaryadmissionticketstoanathleticcontestmustbedocumented.

● PSAsarenoteligibleforcomplimentarytickets,reducedticketsorpasslistsforChampionshipsandConferenceTournaments.

5. TheheadcoachisresponsibleforensuringallinformationpertainingtothePSAisrecordedandtheUnofficialVisitFormissubmittedtotheassistantathleticdirectorforcompliance/SWAwithin72hourspostvisit.

6. Theassistantathleticdirectorforcompliance/SWAwillreviewallunofficialvisitdocumentation.

7. Unofficialvisitsarenotpermittedduringadeadperiod.

ComplimentaryAdmissionsforPSAsEachPSAmayreceiveuptofivecomplimentaryadmissionticketstoahomeevent,forthePSAanduptofourguests.ThePSAmaybeplacedontheBiolaUniversityComplimentaryAdmissionsPassListforanyhomecontests(notincludingpostseasonorawaycontests).Coachesmustsubmitthename(s)totheassistantathleticdirectorforcommunicationsandgamemanagement,viatheCoachComplimentaryTicketRequestform,bytheestablisheddeadline.

TryoutsTheheadcoachmustsubmittheTryoutFormandrequireddocumentstotheassistantathleticdirectorforcompliance/SWAandtheformmustbeapprovedbytheathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothePSAparticipatinginatryout.

Atryoutmustoccurattheregularuniversitycompetitionorpracticefacilities.Competitionagainstteammembersispermissibleduringtheacademicyear.Atryoutcannotlastmorethantwohoursonagivenday.BiolaUniversitystudent-athletescanparticipateinthesetryoutssolongasthetimespentiscountedwithintheirweeklyhourlimitationsofathleticrelatedactivities.NocoachingactivitiesmayoccurwithBiolaUniversitystudent-athleteswhiletheyareparticipatinginthetryout.

ProspectsThefollowingproceduresapplytotryoutsforPSAs:

NotmorethanonetryoutperPSA,perinstitution,persportshallbepermitted.

1. Highschooljuniorandseniorscanonlytryoutinatermotherthantheterminwhichtheirtraditionalseasoninthesportoccursortheireligibilityhasbeenexhausted.

2. Two-yeartransferstudent-athletescantryoutattheconclusionofthatsport’s

seasonoranytimeaftertheyhaveexhaustedtheireligibilityinthatsport.

3. Four-yeartransferstudent-athletesmaytryoutattheconclusionofthatsport’sseason,providingthePSAhasbeengrantedareleasefromtheircurrentinstitution.

4. ThecoachidentifiesPSAswhoaregoingtobeinvitedforatryout.

5. ThecoachmustverifywitheachPSAthathe/shehasexhaustedeligibilityand/oris

notinthetraditionalseasonofthesportandmustnotifytheassistantathleticdirectorforcompliance/SWAthatthePSAiseligibleforatryout.

6. PriortoparticipationtheheadcoachordesigneesendsinformationtoeachPSA

specifyingtherequirementsforatryout,includingtranscripts,arecentphysicalexam,SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiver.● EachPSAisrequiredtoundergoamedicalexaminationorevaluation

administeredorsupervisedbyaphysician(e.g.,familyphysician,teamphysician).Anursepractitionerwhosestatemedicallicensureallowsforhealthcarepracticeindependentofphysiciansupervisionmaycompletethemedicalexaminationwithoutsupervisionbyaphysician.

o Theexaminationorevaluationmustbeadministeredwithinsixmonthspriortoparticipationinthetryout.Orwithinsixmonthsoftheprospectivestudent-athlete’sparticipationinpractice,competitionoroutofseasonconditioningactivitiesathisorherhighschool,prepschoolorcollegiateinstitutionmaybeusedtosatisfythemedicalexaminationrequirementprovideditwasacceptedbytheprospectivestudent-athlete’shighschool,prepschoolorcollegiateinstitutionforhisorherparticipationinathleticsduringtheacademicyearinwhichthetryoutisconducted.

● Theexaminationorevaluationshallincludeasicklecellsolubilitytest(SST),unlessdocumentedresultsofapriortestareprovidedtotheinstitutionortheprospectivestudent-athletedeclinesthetestandsignstheSickleCellTraitWaiverforProspectiveStudentAthleteformprovidedbyBiolaUniversity.

7. Priortothetryouttheheadcoachordesigneemustsubmitallrequireddocuments

andTryoutForm,viaARMS,totheassistantathleticdirectorforcompliance/SWAforapproval.

8. Thetryoutwillbecancelledifanyoftherequireddocuments(recentphysical,Sickle

Celltestresults,BiolaUniversityparticipationwaiverandtranscripts)aremissingoriftheproperapprovalhasnotbeenreceivedfromtheassistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainerpriortothatstartofthetryout.

9. PSAsmustbeaddedtotheCountableAthleticallyRelatedActivity(CARA)log.

CurrentEnrolledStudents(Non-RecruitedWalk-On)Forthepurposesoftheseprocedures,adefinitionofanon-recruitedwalk-onisanon-recruitedBiolaUniversitystudentjoiningateamafterthefirstpermissiblepractice.

1. Thecurrentenrolledstudentmustmeetwiththecoachandreceivethecoach’sapprovaltotryout.Thecoachisalsoresponsibleforinformingthecurrentenrolledstudentthathe/shemustbringproofofaphysicalexamination(withinthepastsixmonths),SickleCelltestresultsorwaiverandBiolaUniversityParticipationWaiverbeforeatryoutmayoccur.Beforeatryoutcanoccuritmustbeapprovedbythe

assistantathleticdirectorforcompliance/SWAandthedesignatedathletictrainer.

2. Thelengthofthetryoutshallnotexceed14consecutivecalendardaysandthestudentmustbeaddedtotheCARALog.

3. Ifthecurrentenrolledstudentisofferedarosterspot,thecoachmustnotifythe

assistantathleticdirectorforcompliance/SWAimmediately.

4. Theheadcoachmustconfirmthatshe/hehasspokenwiththewalk-onandiswillingtoprovidearosterspot.Theheadcoachmustalsoconfirmthatthisstudent-athletewasnotrecruited.

5. Theassistantathleticdirectorforcompliance/SWAmustconfirmthatthewalk-onisenrolledasafull-timestudentinthecurrentsemester.

6. Thewalk-onwillmeetwiththeassistantathleticdirectorforcompliance/SWAtodiscuss:

● walk-onprocedures; ● eligibly; ● completetherequiredNCAAandBiolaUniversitydocuments; ● theStudent-AthleteHandbookonline;

The45-dayclearanceforcompetitionwillstartonthisday.

7. Thewalk-onwillmeetwiththeheadathletictrainerandwillfilloutandsubmitallrequireddocuments.

8. Oncethewalk-onhascompletedtherequireddocumentsandhasbeenclearedby

theassistantathleticdirectorforcompliance/SWA,he/shebecomesastudent-athleteandmaypracticeonly.Thewalk-onwillhave45daystobeclearedbytheEligibilityCenterandtheOfficeoftheRegistrarforcompetition.

9. Theassistantathleticdirectorforcompliance/SWAwilladdthewalk-ontothe

rosterinARMSandtheNCAAFinancialAidFormSummary.

10. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoach,athleticsdepartment,OfficeoftheRegistrarandFinancialAidOfficeoftherosterchangeviatheChangeinRosterforminARMS.

11. TheOfficeoftheRegistrarwillcertifythewalk-onforcompetitionaccordingtoBiolaUniversityacademicrequirements.

12. TheEligibilityCenter,OfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAwillcertifyamateurism.

13. Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor

compliance/SWAwillnotifythewalk-on,headcoachandathleticsdepartmentthathe/sheiseligibleforcompetition.

14. TheOfficeoftheRegistrarwilladdthewalk-ontothePacWestEligibilityReportForm.OncetheOfficeoftheRegistrarcompletestheform,theassistantathleticdirectorforcompliance/SWAwillobtaintherequiredsignaturesandsubmittheformtothePacWestConferenceoffice.

15. Theheadcoachwilladdthewalk-ontotheCARAlog.

Playing&PracticeSeasonsTheassistantathleticdirectorforcompliance/SWAisresponsibleformonitoringtheplayingandpracticeseasonsforallBiolaUniversityintercollegiateteamsthroughplayingseasondeclarationsandCARAlogsbothinandoutofseason.AllplayingandpracticeseasondocumentationwillbesubmittedbytheheadcoachviaARMSthroughtheDeclarationofPlayingSeasonFormandCARALogs.

DeclarationofPlayingSeason● Theheadcoachisresponsibletosetupameetingwiththeassistantathleticdirectorfor

compliance/SWAtoreviewtheirDeclarationofPlayingSeasonForm,seasoncalendarandcontestschedule(allinARMS)bythedatesbelow:

o Fall&wintersports—byJune1(crosscountry,volleyball,soccer,swimmingandbasketball)

o Springsports—byJune30(baseball,golf,softball,track&fieldandtennis) ● Intheeventofachangeaftertheinitialsubmissionallschedulesandathleticevent

changesmustbesubmittedviatheAthleticEventChangeforminARMSandmustbeapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementthedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWA.

● Itistheentireathleticsdepartment’sresponsibilitytoensureeachteamisabidingbytheirsubmittedchampionship/non-championshipdatesforpracticeandcompetition.

CountableAthleticallyRelatedActivities(CARA)Countablehoursmustberecordedonadailybasisforeachstudent-athleteregardlessofwhetherthestudent-athleteisparticipatinginanindividualorteamsport.Anycountableindividualorgroupathleticallyrelatedactivitymustcountagainstthetimelimitationforeachstudent-athletewhoparticipatesintheactivitybutdoesnotcountagainsttimelimitationsforotherteammemberswhodonotparticipateintheactivity.

Countableathleticallyrelatedactivitiesincludeanyrequiredactivitywithanathleticspurpose,involvingstudent-athletesandatthedirectionof,orsupervisedby,anymemberormembersofaninstitution’scoachingstaff(includingstrengthandconditioningcoaches)andmustbecountedwithintheweeklyanddailylimitationsnotedinNCAABylaw17.Administrativeactivities(e.g.,academicmeetings,compliancemeetings)shallnotbe

consideredascountableathleticallyrelatedactivities.[SeeBylaw17forfurtherinformationregardingtheexceptionforsummerworkoutsinfallchampionshipsports(includinggolfandtennis,forthoseinstitutionsthatconductthechampionshipsegmentduringthefall).]

Thefollowingactivitiesareconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:

a) Practice(nomorethanfourhoursperday)

b) Athleticmeetingswithacoachthatareinitiatedorrequiredbythecoach

c) Competition(countsasthreehoursregardlessofactuallength)

d) Field,floor,oron-courtactivities

e) Settingupoffensiveanddefensivealignments

f) On-courtoron-fieldactivitiescalledbyanymemberoftheteamandconfinedtomembersoftheteamattherequestofthecoachingstaff

g) Requiredweighttrainingandconditioningactivities

h) Requiredparticipationincamps/clinics

i) Visitingthecompetitionsiteingolforcrosscountry

j) Participationoutsidetheregularseasoninindividualskill-relatedinstructionalactivitieswithamemberofthecoachingstaff

k) Discussionorreviewoffilm

l) Participationinaphysicalactivityclassforstudent-athletesonlyandtaughtbyathleticsstaff

m) Participationinclinicsinwhichstudent-athletesandcoachesarebothpresent

NCAALimitationsDailyandWeeklyHourLimitations—PlayingSeason/ChampionshipSegment

Astudent-athlete’sparticipationincountableathleticallyrelatedactivities(seeBylaw17)shallbelimitedtoamaximumoffourhoursperdayand20hoursperweek.

GolfPractice—RoundExceptionApracticeroundofgolfmayexceedthefour-hours-per-daylimitation,buttheweeklylimitof20hoursshallremainineffect.Apracticeroundplayedonthedaybeforethestartofanintercollegiategolftournamentatthetournamentsiteshallcountasthreehours,regardlessoftheactualdurationoftheround.

WeeklyHourLimitations—OutsideofPlayingSeason

Insportsoutsideoftheirchampionshipsegment,duringtheacademicyear,onlyastudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbepermitted,asfollows:

1. Inwinterchampionshipsports,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction,asfollows:a. Inbasketball,fromSept.7ortheinstitution’sfourthdayofclassesforthefall

term,whicheverisearlier,throughthedaybeforeOct.15.

b. Inswimminganddivingandtrackandfield,fromSept.7ortheinstitution’sfourthdayofclassesforthefallterm,whicheverisearlier,throughtheinstitution’sdeclaredstartdateofpractice.

2. Inspringchampionshipsports,fromSept.7ortheinstitution’sfourthdayofclasses

forthefallterm,whicheverisearlier,throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;

3. Infallchampionshipsports,fromthebeginningoftheinstitution’ssecondtermoftheacademicyear(e.g.,winterquarter,springsemester)throughthedaybeforetheinstitution’sdeclaredstartdateofthenon-championshipsegment,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstruction;

4. InNationalCollegiateChampionshipssports,fromthebeginningoftheinstitution’sacademicyearthroughthedaybeforetheinstitution’sdeclaredstartdateofpractice,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesandskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursmaybespentonteamactivitiesand/orskillinstruction;and

5. Followingtheinstitution’sfinalcontestordateofcompetitioninthesegmentthatconcludeswiththeNCAAchampionship,astudent-athleteisprohibitedfromengagingincountableathleticallyrelatedactivitiesforaperiodof14consecutivecalendardays.Betweentheendofthe14-daybreakperiodortheendofthenon-championshipsegment,andoneweekpriortothebeginningoftheinstitution’sfinal

examinationperiod,astudent-athlete’sparticipationinweighttraining,conditioning,teamactivitiesand/orskillinstructionshallbelimitedtoamaximumofeighthoursperweek,ofwhichnotmorethantwohoursperweekmaybespentonteamactivitiesand/orskillinstructionsetforthinBylaw17.

Non-championshipSegmentAthleticallyRelatedActivitiesStudent-athletesandmembersofthecoachingstaffshallnotengageincountableathleticallyrelatedactivitiesoutsidethechampionshipsegment,exceptforthefollowing;Inbaseball,crosscountry,soccer,softball,andvolleyballthedailyandweeklyhourlimitations,duringthenon-championshipsegment,shallbelimitedtoamaximumoffourhoursperdayand15hoursperweek.

1. DuringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivitiesbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof45consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.

2. The45-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.

3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfromtheperiodof60consecutivecalendardays.

Ingolfandtennis,duringthenon-championshipsegment,astudent-athlete’sparticipationincountableathleticallyrelatedactivitiesshallbelimitedtoamaximumofhourhoursperdayand20hoursperweek.

1. Ingolfandtennis,duringthesegmentinwhichtheNCAAchampionshipsegmentdoesnotoccur,student-athletesmayparticipateinanypracticeorcompetitionactivityaspermittedbyotherlegislationprovidedsuchactivityisrestrictedtoaperiodof60consecutivecalendardays,omittingvacationandexaminationdaysofficiallyannouncedontheinstitution’scalendaranddaysduringwhichtheinstitutionisclosedduetoinclementweather,aslongasnopracticeorcompetitionoccursonsuchdays.

2. The60-consecutivecalendardaysmustbewithinthedatessetforthbyBylaws17.2.5and17.2.6,andshallnotcommencepriortoSeptember7ortheinstitution'sfourthdayofclasses,whicheverisearlier.

3. Thedaysinwhichpracticeandcompetitionareprohibitedmaybeexemptedfrom

theperiodof60consecutivecalendardays.Duringthenon-championshipsegment,allathleticallyrelatedactivities,inallsports,shallbeprohibitedduringtwocalendardaysperweek.SkillInstruction–OutsideofPlayingSeasonParticipationbystudent-athletesinindividualskill-relatedinstructionispermittedoutsidetheinstitution’sdeclaredplayingseasoninaccordancewithBylaw17.

ConditioningActivities–OutsideofPlayingSeasonConditioningdrills,aspermittedinBylaw17thatsimulategameactivitiesarepermissible,providednooffensiveordefensivealignmentsaresetupandnoequipmentrelatedtothesportisused.Inswimminganddiving,astudent-athletemaybeinvolvedwithin-poolconditioningactivitiesandswimming-specificequipment(e.g.,startingblocks,kickboards,pullbuoys)maybeused.

PracticeProhibitedAfterCompetitionPracticemaynotbeconductedatanytime(includingvacationperiods)aftercompetition,exceptbetweencontests,roundsoreventsduringamultidayormulti-eventcompetition(e.g.,double-headersinsoftballorbaseball,roundsofgolfinamulti-daytournament).

Non-countableAthleticallyRelatedActivitiesThefollowingactivitiesarenotconsideredcountableathleticallyrelatedactivitiesforthepurposeofpracticehourlimitations:

a) Compliancemeetings

b) Meetingswithacoachthatareinitiatedbythestudent-athlete

c) Drug/alcoholeducationalmeetingsorlifeskillsrelatedmeetings

d) Studyhall,tutoring,oracademicmeetings

e) Student-AthleteAdvisoryCommittee(SAAC)meetings

f) Voluntaryweighttrainingnotconductedbyacoach

g) Voluntarysport-relatedactivities,noattendancetaken,nocoachpresent,noreporttothecoaches

h) Travelingto/fromthesiteofcompetition

i) Trainingroomactivities

j) Recruitingactivities(e.g.,studenthost)

k) Pregameandpost-gamemeals

l) Attendingbanquets

m) Fund-raisingactivitiesorpublicrelations/promotionalactivitiesorcommunityservice/engagementprojects

n) Biblestudies

o) Captain’spractice(atthedirectionofthecaptainorplayersonly),noreportofattendancetothecoaches

CARALogsAuditingProceduresTheproceduresfordocumentingweeklyathleticallyrelatedactivitiesareasfollows:

1. TheheadcoachisresponsibleforsubmittingaweeklyCARALogtotheassistantathleticdirectorforcompliance/SWAviaARMSbyTuesdayat7:00p.m.fromthepreviousweek.

● BiolaUniversityhasdefinedtheweekasMondaythroughSunday(Sundayisthedayoff).

● Foreachday,theheadcoachisresponsibleforindicatingthedateandthelengthofallteamactivityinthefollowingareas:practice,competition,teammeeting,conditioning,weighttrainingandfilmreview.

2. Requiredapproval,viaARMS,fortheCARAlogsareasfollows:

● Championshipsegment(in-season)—Coach,designatedstudent-athleterepresentativeandtheassistantathleticdirectorforcompliance/SWA’sapproval

● Non-championshipsegment(outofseason)—Coach,designatedstudent-athleterepresentative,andtheassistantathleticdirectorforcompliance/SW’sapproval.

● Ifnocountablehoursfortheweekarerecordedonlytheassistantathleticdirectorforcompliance/SWA’sapprovalisnecessary.

3. Theassistantathleticdirectorforcompliance/SWAreviewsallweeklyCARAlogs.

4. Randomteampracticecheckswillbeconductedbytheassistantathleticdirectorforcompliance/SWAtoensurecompliancewithintheNCAAbylawsoftheplayingandpracticelegislation.

5. Thedirectorofathleticsisnotifiedofanymissingformsorviolations.

6. Theassistantathleticdirectorforcompliance/SWAwillinvestigateallpossibleviolations.

WeeklyCARAReportsTheheadcoachisresponsibleforcompletingandsubmittingallCARAlogsinatimely

mannertoallowtheselectedstudent-athletetoreviewandapprovetheCARALogbyTuesdayat7:00p.m.fromthepreviousweek(Monday-Sunday).Oncesubmittedbytheheadcoachandapprovedbytheselectedstudent-athletetheassistantathleticdirectorforcompliance/SWAwillreviewtheCARALog.

VoluntaryAthleticallyRelatedActivitiesInorderforanyathleticallyrelatedactivitytobeconsideredvoluntary,allofthefollowingconditionsmustbemet:

1. Thestudent-athletemustnotberequiredtoreportbacktoacoachorotherathleticsdepartmentstaffmember(e.g.,strengthcoach,trainer,manager)anyinformationrelatedtotheactivity.Inaddition,noathleticsdepartmentstaffmemberwhoobservestheactivity(e.g.,strengthcoach,trainer,manager)mayreportbacktothestudent-athlete’scoachanyinformationrelatedtotheactivity;

2. Theactivitymustbeinitiatedandrequestedsolelybythestudent-athlete.Neithertheinstitutionnoranyathleticsdepartmentstaffmembermayrequirethestudent-athletetoparticipateintheactivityatanytime.However,itispermissibleforanathleticsdepartmentstaffmembertoprovideinformationtostudent-athletesrelatedtoavailableopportunitiesforparticipatinginvoluntaryactivities(e.g.,timeswhenthestrengthandconditioningcoachwillbeondutyintheweightroomoronthetrack).Inaddition,forstudentswhohaveinitiatedarequesttoengageinvoluntaryactivities,theinstitutionoranathleticsdepartmentstaffmembermayassignspecifictimesforstudent-athletestouseinstitutionalfacilitiesforsuchpurposesandinformthestudent-athletesofthetimeinadvance;

3. Thestudent-athlete’sattendanceandparticipationintheactivity(orlackthereof)

maynotberecordedforthepurposesofreportingsuchinformationtocoachingstaffmembersorotherstudent-athletes;and

4. Thestudent-athletemaynotbesubjectedtopenaltyifheorsheelectsnottoparticipateintheactivity.Inaddition,neithertheinstitutionnoranyAthleticsDepartmentstaffmembermayproviderecognitionorincentives(e.g.,awards)toastudent-athletebasedonhisorherattendanceorperformanceintheactivity.[Note:Coachingstaffmembersmaybepresentduringpermissibleskill-relatedinstructionpursuanttoBylaw17.]

Amateurism

InitialEnrollmentPriortoengaginginpracticeorcompetition,astudent-athleteshallreceivecertificationofamateurstatusforactivitiesthatoccurpriortothecertificationorinitialfull-timeenrollmentatanNCAADivisionIIinstitution(NCAABylaw12).

BiolaUniversityisresponsibleforcertifyingtheamateurstatusofaprospectivestudent-athleteonaformprovidedbytheNCAA(includingtwo-yearandfour-yearcollegetransfersinitiallyenrollingatanNCAADivisionIIinstitution)fromthetimeheorsherequestsafinalcertificationbeissuedbytheNCAAEligibilityCenterorheorsheinitiallyenrollsasafull-timestudentatanNCAADivisionIorIIinstitution(whicheveroccursearlier).ThecompletedformshallbemaintainedonfileatBiolaUniversitywithothereligibilitydocumentsandshallbeavailableforexaminationonrequestbytheNCAA,andiftheinstitutionisamemberofaconference,anauthorizedconferencerepresentative(NCAABylaw12).

TheNCAAEligibilityCenter,OfficeoftheRegistrarandBiolaUniversityathleticsdepartment,together,verifyamateurismforallstudent-athletes.

● InitialAmateurism—TheNCAAEligibilityCentercertifiesinitialamateurismforallprospectivestudent-athletes.

● Theheadcoachmustverifythattheprospectivestudent-athlete(PSA)isregisteredwiththeNCAAEligibilityCenter(EC).Theheadcoachisresponsibleforinformingtheprospectivestudent-athletetoselectasportintheECandtocompletetheamateurismsection.

● TransferAmateurism—Transfersarerequiredtogothroughamateurismre-certificationwiththeNCAAEligibilityCenteratthesametimetheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAisresearchingthetransfer’samateurism.

● Theheadcoachisalsoresponsibleforinformingtwo-yeartransfersthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

● Theheadcoachisalsoresponsibleforinformingfour-yearprospectivetransferstudent-athletesthattheymustupdatetheiramateurismcertificationwiththeNCAAEligibilityCenterorregisterwiththeNCAAEligibilityCenterandcompletealltasks.

● TheOfficeoftheRegistrarandtheassistantathleticdirectorforcompliance/SWAreviewspreliminaryNCAAEligibilityCentercertificationstodetermineinitialandamateureligibilityforallfreshmenstudent-athletes.Uponreceiptofatransferstudent-athlete'sapplicationandthesubmissionofofficialtranscriptstotheinstitution,theOfficeoftheRegistrarwillworkwiththeassistantathleticdirectorforcompliance/SWAtoconfirmtheresultsofinformationfromtheNCAAEligibilityCenterandtheotherschoolsthetransferstudent-athletehasattendedandwillcomparethemwithinformationprovidedbythestudent-athleteontheHistoricalQuestionnaireandPermissiontoContact/TransferTracerForm.

● TheOfficeoftheRegistrarwillreviewtheHistoricalQuestionnaireandPermissiontoContact/TransferTracerFormandwillaccesstheNationalStudentClearinghousetoverifytheinformationreceivedandtoaccountforanymissedsemestersofattendanceordelayedenrollment.

● ContinuingAmateurism—theassistantathleticdirectorforcompliance/SWAmonitors

amateurismduringthetimeastudent-athleteisenrolledatBiolaUniversity.

● Theassistantathleticdirectorforcompliance/SWAwillhaveallstudent-athletescompletetheHistoricalQuestionnairepriortomandatoryfallallstudent-athletemeetingeachyear.

● Uponcompletion,theHistoricalQuestionnaireissubmittedtotheassistantathleticdirectorforcompliance/SWAandreviewed.

● AnyoutsideaidreceivedmustbeindicatedontheHistoricalQuestionnaire.AnyformsthatindicateanyoutsideaidisbeingreceivedwillbesenttotheFinancialAidOfficeforreview.WhentheFinancialAidOfficeisnotifiedofoutsideaidbythestudent-athlete,itisrecordedontheHistoricalQuestionnaire,orisreceivedaftertheHistoricalQuestionnaireiscompleted,thestudent-athletewillalsobesentaFinancialAidClarificationFormfromtheFinancialAidOfficetoverifytheoutsideaid.

● Afteracademicandamateurismhasbeencertified,theassistantathleticdirectorfor

compliance/SWAwillnotifytheheadcoachandathleticsdepartmentthatthestudent-athleteiseligibleforcompetition.

● Atanytimetheheadcoach,OfficeoftheRegistrar,orassistantathleticdirectorfor

compliance/SWAisawareofquestionableamateurismtheassistantathleticdirectorforcompliance/SWAwillnotifytheNCAAEligibilityCenterimmediately.

MaintainingAmateurStatusandEligibilityStudent-athletescanloseamateurstatusand/orloseeligibilityif:

1. Followinginitialfull-timecollegiateenrollment,astudent-athleteuseshisorherathleticskill(directlyorindirectly)forpayinanyforminthatsport;

2. Followinginitialfull-timecollegiateenrollment,astudent-athleteacceptsapromiseofpayevenifsuchpayistobereceivedfollowingcompletionofintercollegiateathleticsparticipation;

3. Followinginitialfull-timecollegiateenrollment,thestudent-athletesignsacontractorcommitmentofanykindtoplayprofessionalathletics,regardlessofitslegalenforceabilityoranyconsiderationreceivedatthetimeofsigning;

4. Followinginitialfull-timecollegiateenrollment,thestudent-athletereceives,directlyorindirectly,asalary,reimbursementofexpensesoranyotherformoffinancialassistancefromaprofessionalsportsorganizationbasedonathleticskillorparticipation,exceptaspermittedbyNCAArulesandregulations;

5. Followinginitialfull-timecollegiateenrollment,thestudent-athletecompetesonaprofessionalathleticsteam,evenifnopayorremunerationforexpenseswasreceived;or

6. Thestudent-athleteentersintoanagreementwithanagentwhetherpriortoorfollowinginitialfull-timecollegiateenrollment.

7. Thestudent-athleteentersaprofessionaldraft.

OutsideCompetitionItispermissibleforstudent-athletestoparticipateinoutsidecompetitionduringtheacademicyearinthestudent-athlete’ssport(otherthanbasketball),aslongasthestudent-athleterepresentsonlyhimselforherselfinthecompetitionanddoesnotengageincompetitionasamemberoforreceiveexpensesfromanoutsideteam.Insportsotherthanbasketball,astudent-athletewillbecomeineligibleif,afterenrollingatBiolaUniversity,theyparticipateasamemberofanyoutsideteaminanynon-collegiate,amateurcompetitionduringtheseasonintheirsport.Thestudent-athletewillremainineligibleuntiltheNCAADivisionIICommitteeonStudent-AthleteReinstatementrestoreseligibility.Thisincludestournamentplay,exhibitiongamesorotheractivitiesintheirsportoutsideoftheirBiolaUniversityteam.

Whenastudent-athleteisdeterminedtobeineligibleunderanyapplicableprovisionoftheconstitution,bylawsorotherregulationsoftheNCAA,thememberinstitution,havingappliedtheapplicableruleandhavingwithheldthestudent-athletefromallintercollegiatecompetition,mayappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofthestudent’seligibility,providedtheinstitutionconcludesthatthecircumstanceswarrantrestorationofeligibility.ThecomplianceofficewilladministerandmonitorthecollectionofthePermissionforOutsideCompetitionApprovalForms.Theheadcoachandtheassistantathleticsdirectorforcompliance/SWAmustapproveparticipationofastudent-athleteinoutsidecompetition.Theheadcoachmustensurethatthestudent-athlete(s)understandandobeyallNCAAregulationspertainingtooutsidecompetition.Thestudent-athlete(s)isrequiredtoinformthecomplianceofficeimmediatelyofanyofferorreceiptofprivileges,benefitsorawards.Procedures:

1. Thestudent-athletewillinformtheheadcoachofhis/herdesiretoparticipatein

outsidecompetition.

2. Thestudent-athletewillsubmitthePermissionforOutsideCompetitionApprovalFormtotheirheadcoachforapproval.

3. Ifapproved,thePermissionforOutsideCompetitionApprovalFormissubmittedto

thecomplianceofficeforreviewandapproval.

4. Acopyoftheformprovidedwillremainonfileinthestudent-athlete’sprofileinARMS.

5. TheComplianceOfficewillrequireallstudent-athletestocompleteaHistorical

Questionnaireatthebeginningofeachschoolyeartoverifyandattesttoanyoutsidecompetitionandreaffirmamateurstatus.

Competition-relatedexpensesfromanoutsidesponsorFollowinginitialfull-timecollegiateenrollment,participationinthefollowingactivitiesandreceiptofthefollowingbenefitswillnotjeopardizetheamateurstatusofanindividual:

1. ActualandNecessaryExpensesfromanOutsideAmateurSportsTeamorOrganization.Receiptofactualandnecessaryexpensesfromanoutsideamateursportsteamororganizationforcompetitionandpracticeheldinpreparationforsuchcompetition.Practicemustbeconductedinacontinuoustimeperiodprecedingthecompetitionexceptforpracticesessionsconductedbyanationalteam,whichoccasionallymaybeinterruptedforspecificperiodsoftimebeforethecompetition;

2. Fromoutsidesponsors.a. Anindividualwhoparticipatesinasportasamemberofateammayreceive

actualandnecessaryexpensesforcompetitionandpracticeheldinpreparationforsuchcompetition(directlyrelatedtothecompetitionandconductedduringacontinuoustimeperiodprecedingthecompetition)fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

b. Anindividualwhoparticipatesinasportasanindividual(notamemberofateam)mayreceiveactualandnecessaryexpensesassociatedwithanathleticseventandpracticeimmediatelyprecedingtheevent,fromanoutsidesponsor(e.g.,neighbor,business)otherthananagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

3. Prizemoneybasedonplacefinisha. IndividualSports.Inindividualsports,receiptofprizemoneybasedonplace

finishorperformanceinanopenathleticsevent.Thecompetitionmustoccuroutsidetheinstitution'sdeclaredplayingseasonduringthe

institution'sofficialsummervacationperiod.Inaddition,suchprizemoneyshallnotexceedthestudent-athlete'sactualandnecessaryexpensesandmaybeprovidedonlybythesponsoroftheevent.Actualandnecessaryexpensesshallnotincludetheexpensesorfeesofanyoneotherthanthestudent-athlete.

Followinginitialfull-timecollegiateenrollment,anindividual'sparticipationinthefollowingactivitiesorreceiptofthefollowingbenefitswilljeopardizetheindividual'samateurstatusandeligibilityforintercollegiateparticipationinaparticularsport:

1. FromNon-permissibleEntities.Receiptofanyexpenses,includingactualandnecessaryexpensesoranyotherformofcompensation,toparticipateinathleticscompetition(whilenotrepresentinganeducationalinstitution)fromanagent,representativeofaninstitution'sathleticsinterestsorprofessionalsportsorganization.

2. PreferentialTreatment,BenefitsorServices.Receiptofpreferentialtreatment,benefitsorservicesbecauseoftheindividual'sathleticsreputation,skillorpaybackpotentialasaprofessionalathlete,unlesssuchtreatment,benefitsorservicesarespecificallypermittedunderNCAAlegislation.

3. PaymentBasedonPlaceFinish.Anypayment,includingactualandnecessary

expenses,conditionedontheindividual'sorteam'splacefinishorperformanceorgivenonanincentivebasis,orreceiptofexpensesinexcessofthesamereasonableamountforpermissibleexpensesgiventoallindividualsorteammembersinvolvedinthecompetition.

InvolvementwithProfessionalTeams-TryoutsStudent-athletesarepermittedtotryoutafterinitialenrollment.Astudent-athletemaytryoutwithaprofessionalathleticsteam(orparticipateinacombineincludingthatteam)inasportorpermitaprofessionalathleticsteamtoconductmedicalexaminationsatanytime,providedtheindividualdoesnotmissclass.Astudent-athletemayreceiveactualandnecessaryexpensesrelatedtothetryoutfromaprofessionalsportsorganization,providedthetryoutdoesnotexceed48hours.The48-hourtryoutperiodbeginsatthetimetheindividualarrivesatthetryoutlocation.Atthecompletionofthe48-hourperiod,theindividualmustdepartthelocationofthetryoutimmediatelyinordertoreceivereturntransportationexpenses.Atryoutmayextendbeyond48hoursiftheindividualself-financesadditionalexpenses,includingreturntransportation.

MalePracticePlayerAmalestudentormalestudent-athlete(seeBylaw17)mayengageinpracticesessionswithwomen’steamsunderthefollowingconditions:

1. Malestudentswhopracticewithaninstitution’swomen’steammustbecertifiedin

accordancewithallapplicableNCAAeligibilityregulationsforpractice(e.g.,enrolledinaminimumfull-timeprogramofstudies,signaNCAADrug-TestingConsentForm,includedontheinstitution’seligibilitylist,certifyinsurancecoverageofmedicalexpensesperConstitution3.3,andundergoamandatorymedicalexaminationperBylaw17).Amalestudentwhopracticeswithaninstitution’swomen’steamisnotrequiredtohavehisamateurismstatuscertifiedbytheNCAAEligibilityCenter.

2. Formalepracticeplayersitisnotpermissibleforaninstitutiontoprovidemalestudentsfinancialassistance,whichincludesroomandboard,tuitionandfees,andbooks,inreturnforpracticingwiththewomen’steam.

3. Itisnotpermissibleforaninstitutiontoprovideawardsandbenefitstomale

practiceplayers,assetforthinBylaw16.

4. Itisnotpermissibleforaninstitutiontoprovidemalepracticeplayersroomandboardsotheycanstayoncampusduringavacationperiodtoparticipateinpracticesessionswithawomen’steam.

5. Itisnotpermissibleforamalestudentormalestudent-athletewhoisservingan

academicyearinresidenceasanon-qualifiertoparticipateinpracticesessionswithawomen’steam.

6. Itispermissibleforaninstitutiontoprovidepracticeappareltomalepractice

playersforthepurposeofpracticingwithawomen’steam.

Femalesportsarepermittedtousemalepracticeplayerswhomeetallofthefollowingqualifications:

● Themalepracticeplayermustbelistedonthewomen’steamNCAAFinancialAidFormSummaryasacurrentstudent-athlete.

● Themalestudentmustbeanon-scholarshipathlete. ● Themalestudentmustbeenrolledfull-timeduringthetermthathepracticeswitha

women’steam. ● Malepracticeplayersmustbeincludedintheteam’sCARALog.

Theproceduresformalepracticeplayersforfemalesportsarethefollowing:

1. Theheadcoachisresponsiblefornotifyingtheassistantathleticdirectorforcompliance/SWA,viae-mail,ofthenameandemailaddressofanymalestudentswhotheyrecommendtoserveasmalepracticeplayers.

2. Theassistantathleticdirectorforcompliance/SWAisresponsibleforcontactingthepotentialmalepracticeplayersoftherequirementandnotifiestheheadcoachthepotentialmalepracticeplayerhasbeencontacted.

3. Thepotentialmalepracticeplayerswillnotifytheheadcoachandassistantathleticdirectorforcompliance/SWAoftheirdesiretomoveforwardwithbecomingamalepracticeplayer.

4. Theassistantathleticdirectorforcompliance/SWAwillinitiatetheMalePracticePlayerCertificationformnotifyingtheOfficeoftheRegistrar,FinancialAidOfficeandAthleticTrainingoftheresponsibilitiestocertifythemalepracticeplayer.

5. Onceassistantathleticdirectorforcompliance/SWAcertifiesmalepracticeplayersforpractice,thedirectoroffinancialaidordesigneeisresponsibleforaddingthemtotheNCAAFinancialAidFormSummary.Theassistantathleticdirectorforcompliance/SWAwillalsonotifythedirectorofathleticsandFAR.

6. Allmalepracticeplayersarerequiredto:

● CompleteNCAArequiredpaperwork,includingadrug-testingconsentform. ● Undergoamedicalexam. ● Beenrolledinaminimumfull-timeprogramofstudies. ● BecertifiedinaccordancewithallapplicableNCAAeligibilityregulations

forpractice. ● Attendacomplianceeligibilitymeetingwiththeassistantathleticdirector

forcompliance/SWAbeforeengaginginapracticesessionwithawomen’steam.

7. Oncethemalepracticeplayeriscertifiedtheassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachandmalepracticeplayerindicatingthemalepracticeplayercanbegintopracticewiththewomen’steam.

8. TheheadcoachisresponsibleforincludingmalepracticeplayersonthepracticelogsandensuringthataccuratetimeisrecordedontheCARAlogsonthedaystheypracticewiththewomen’steam.

Student-AthleteAcademicResponsibilitiesABiolaUniversitystudent-athleteisexpectedtoupholdthehighestacademicstandards.Thegoaloftheuniversityistohaveeachstudent-athletepursueandobtainanacademicdegree.Astudent-athletehastheresponsibilityofattendingclassonaregularbasis,ofcompletingallclassroomassignments,andofconductingthemselvesinallacademicmattersinwaysthatareconsistentwithoptimalclassroomperformance.Student-athletesarerequiredtomeetalluniversityacademicrequirementsaswellalluniversity,ConferenceandNCAAeligibilityrequirements.Itistheresponsibilityofthestudent-athletetoinsurethateligibilityrequirementsarebeingmet.

IntercollegiateAthleticsClassAttendancePolicyRegularclassattendanceisexpectedofallstudents.ClassesareconductedinamannerthatwillencourageacademicexcellenceandthegrowthofChristiancharacter.Thefinal

authorityforattendanceandanyeffectthatitmighthaveupongradesrestswiththeindividualfacultymember.Thisisduetothetremendousvarietyofclasssizeandpurpose,andthespecificrequirementsinattendance.Studentswhofailtomeettheminimumattendancerequirementofacoursewillbeassignedagradeof“UW”(UnofficialWithdrawal),whichwillinfluencetheirGPAthesameasan“F.”Visitorsandcurrentstudentsmayvisitaclassforamaximumofoneweek(ortheequivalentthereof,basedona15-weekcourse).Afteroneweek,registrationincreditorauditstatusforthecourse(s)isrequired.

Student-athleteswillbeexcusedtomissclassonlyunderthefollowingcircumstancesperNCAADivisionIIrulesandregulations.“Excused”meansthatthestudent-athletewillbegiventheopportunitytomake-upanymissedassignmentsorclassworkwithoutpenalty.Thefollowinginformationisprovidedtostudent-athletes,headcoachesandfacultymembersandisintendedtosummarizeBiolapoliciesonmissedclasstimeduetoathleticscontests.

● Student-athletesarenotpermittedtomissclassforhomepracticeactivities,whichincludes,butisnotlimitedto:practice,weights/conditioning,filmstudy,promotionaleventsorcommunityengagementevents.Therearetwoexceptions:

o Whenateamistravelingtoanaway-from-homecontestandthepracticeisinconjunctionwiththecontest.

o ChampionshipSegmentPractice.Student-athletesrepresentingBiolaataconferenceorNCAAchampionship,shallbepermittedtomissclasstimetoattendpracticeactivitiesinconjunctionwiththeevent.

● Student-athletesarepermittedtomissclassforcompetition,homeandaway,during

thechampionshipsegmentofcompetition.Noclasstimeshallbemissedforcompetition,includingactivitiesassociatedwithcompetition,duringthenon-championshipsegmentofcompetitionperBylaw17.Student-athletesarenotexcusedfromclassesthatendpriortodeparturetimeonthedayoftravel.

● Anystudent-athletethatmissesclassduetoanathleticactivity(i.e.practice,communityengagement),otherthancompetitionduringthechampionshipsegment,willberequiredtositoutCARAactivityfortwicetheamountofclasstimemissed.

● Student-athletesareresponsibletonotifyfacultywithinfivebusinessdaysafterthefirstdayofclassconcerninganyfuturemissedclasstimeduetoathleticscontestsusingtheClassAbsenceReportingForm.Thiswillensuretheindividualfacultymemberhasbeennotifiedofsport-relatedabsencesPRIORtomissingclass.Theformincludesasectionrequestingaccommodationsforcompletionofanymissedassignments.Thismustbecompletedfullybythefacultymemberandreturnedtothestudent-athletewithin72hoursofreceipt.Allmissedclassworkandassignmentsmustbecompletedaccordingtothescheduleestablishedbythefaculty

memberteachingthecourse.Perinstitutionaldecision,facultymembersareexpectedtoprovidesubstantivelearningassignmentsonthisformforanymissedin-classworkandnotpenalizethestudent-athleteformissingclass.

Note:Anystudent-athletethatdoesnotcompletetheformcorrectlyorontimeisnotprotectedfrommissedclasspenaltiesunderthispolicy.

● Inthecaseoflast-minutetravelitinerarychangesduetounforeseencircumstances,thestudent-athleteisresponsibletopromptlynotifyfaculty(within24hoursofthechange).

Individualfacultymemberswilljudgethevalidityofstudent-athleteabsencesfromclassandmayrequiredocumentationforexcusedabsences.Insuchcasesthestudent-athletewillsubmitawrittenrequesttotheassistantathleticdirectorforcompliance/SWAtorequestthatdocumentationbesenttothefacultymember.Forclassesrequiringmandatoryattendanceincompatiblewiththenumberofplannedabsences,student-athleteswillbeadvisedtoregister,ifpossible,duringasemesterinwhichtheywillnotbeparticipatingintheuniversity-sanctionedactivity.

Ifafacultymemberalreadyhasapolicyinplacethatallowsforaminimumnumberofabsences,missedin-classassignments,and/orlateassignments,thenabsencesduetoathleticscontestswillapplytowardthatpolicyfirst.

Aswithanyacademicissue,student-athletesmayexercisetheirrighttoappealadverseattendancedecisions.Shouldthefacultymemberandstudent-athletebeunabletoagreeonappropriateaccommodationunderthispolicy,eitherpartyshallhavetherighttorequestmediation.Thepersonseekingmediationwillpursueresolutionbymeetingwiththefollowingindividuals(inorder)untiltheissuehasbeenresolved:thedepartmentchair,academicdean,andthevice-provost.Thefacultyathleticsrepresentativemayalsoworktomediatetherequestforaccommodationonbehalfofthefacultymemberorstudent,andmaychoosetocollaboratewiththedirectorofathleticsinthisprocess.

TheIntercollegiateAthleticsClassAttendancePolicyAddendum,foundintheCourseCatalog,wasdevelopedinordertoensurecollaborationbetweenfacultymembersandthestudent-athleteinordertoachievegraduationrequirements.

FinancialAid

FinancialAidPolicyBiolaAthleticsdoesawardmerit-basedfinancialaidforstudentathletes.ThesegrantsaregiveninaccordancewithallNCAAguidelinesandareawardedonayear-by-yearbasis.Awardsareatthesolediscretionofthecoachingandadministrativestaff.Astudent-athletemaybeawardedathleticsaidduringanyterminwhichastudent-athletesisingoodacademicstandingandinregular,full-timeattendance,foramaximumof10semesters.

Themajorityofscholarshipsawardeddonotcoverthefullcostoftuition,roomandboard.

However,whentheydo,themaximumamountofregularinstitutionalathleticaidthatastudent-athletecanreceivecannotexceedthetotalcostofthefollowing:

1. Tuition;

2. Mandatoryfees;and

3. Boardandroomforthestudent-athleteonly,basedontheofficialboardandroomallowancelistedintheofficialinstitutionalpublication.

Ifanathleticscholarshipexceedstheactualcostoftuitionandthestudent-athleteswishesittocoverthecostofroomand/orboardusingtheathleticscholarship,itisinstitutionalpolicythatthosefundscanonlybeusedforBiolahousingandmeals.Student-athletescannotwithdrawfundsfromtheiraccounttopayfornon-Biolamealsorhousing.Inthecasewhereascholarshipexceedstheactualcostoftuition,classfees,roomandboard,thecoachcanexchangetheexcessregularathleticaiddollarswithabookscholarship,uptotheactualcostofrequiredbooksandsuppliesfortheterm.Ifanathletehasdemonstrated“extremeneed”(astudentwhohasexhaustedallresourcesavailabletothem,includingfamilysupport,assets,loans,institutionalscholarships,andsavingsfromworking),thecoachmayawardarestrictedathleticscholarshipthatcanpayforhealthinsurance.Otherwise,restrictedathleticscholarshipsmayonlypayforactualcostsoftuition,classfees,roomandboard.

ThetotalaidbasedonathleticabilityawardedbytheDepartmentofAthleticsmustnotexceedafullgrant-in-aidandthetotalaidinastudent’spackagemustnotexceedtheestimatedoractualCostofAttendancefortheirprogramand/orundergraduate/graduatestatus.

Internalproceduresandsystemprocessesfortrackingandawardingathleticsgrants-in-aidaredocumentedintheFinancialAidandDepartmentofAthleticsPolicyandProcedureManuals.

Insomecases,theathleticscholarshipmayaffectotherportionsofthestudent-athlete'sfinancialaidpackage.

● Anathleticsscholarshipcannotbe“stacked”ontopoftheneed-basedUniversityAwardbeyondtheamountof$3,000.

● AnystudentwhoisreceivingtheUniversityAwardandanathleticsscholarshipwillhavetheirUniversityAwardreducedbytheamountthattheirequityscholarshipsthatareabove$3,000.

● The$3,000thatcanstackupontheUniversityAwardcanalsobeaffectedbyotherdepartmentalscholarships,suchasscholarshipthroughmusic,film,etc.

Ifastudent-athletehasbeenselectedforthefederalorstateverificationprocess,anyresultingchangestothefederalorstateaidshallbeinaccordancewithallfederalandstate

regulations,uptoandincludingthelossorreductionofaid.Therecommendationsforstudent-athletestocompletetheentirefinancialaidprocess,includingverification,areasfollows:

Description BiolaUniversityTargetCompletionDates

Newstudent-athletesadmittedforfallsemester

Newstudent-athleteadmittedafterJuly31 Within30calendardaysoffirstwrittennotificationtostudent-athlete

Newstudent-athletesadmittedforspringsemester

Firstdayofspringsemesterclasses

Returningstudent-athletes July1

Ifastudent-athletehasrequestedandfilesaSpecialCircumstancesAppeal(financialappeal),anyresultingchangestothefederal,stateorinstitutionalaidshallbeinaccordancewithallfederalandstateregulationsandinstitutionalpolicies,uptoandincludingtheincrease,lossorreductionofaid.

ResponsibilityoftheFinancialAidOfficeMonitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Student-athletesattheinstitutionmaynotreceivecountableinstitutionalaidoverafullgrant-in-aidasdefinedbyNCAADivisionIIthatincludestuition,requiredfees,room,boardandbooksandsuppliesrequiredbyacourse.

TheFinancialAidOfficeisassignedthedutyofapplying,reviewingandverifyinganyathleticallyrelatedfinancialaidtothefinancialaidpackageandisresponsibleforpackagingallathleticaid,institutionalaidandoutsideaidawards.Theassistantathleticdirectorforcompliance/SWAwillmonitortheoverallaideligibility.TheFinancialAidOfficewillinputallfinancialdataintoBannerthatwillthenbereflectedintheARMScompliancesoftware.

TheFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaid.ThisdatawillthenbeavailableforusebyBiolaAthleticsfordeterminingathleticsscholarshipeligibility.BiolaAthleticswilldeterminetheamountofastudent’sathleticawardandcommunicatetheamounttotheFinancialAidOfficeviatheAthleticScholarshipAgreementform.TheFinancialAidOfficeisresponsibleforrecordingtheamountinBanner,whichwillthenbereflectedintheARMScompliancesoftware.TheFinancialAidOfficewilladdtheathleticsscholarshiptothestudent’stotalaidpackage.

TheFinancialAidOfficemustassumethefollowingresponsibilities:

1. Determinetheinstitution’scostofattendanceandfullgrant-in-aidperprogramand/orundergraduate/graduatestatus.

2. Verifycountableandnon-countableaidperNCAAregulations(effectiveAugust1,2018:onlyathleticaidwillbecountable)

3. InputfinancialinformationfortheNCAAFinancialAidReport.

4. Monitorforcomplianceregardinggrant-in-aidlimits,costofattendancelimits,equivalencylimitsandteambudgetlimits.

5. Processtheinitialandannualrenewal/non-renewalofathleticsaid,alongwithallothertypesofaid,andanyincreasesorreductionsduringtheterm.

6. ConfirmathleticaideligibilityperathletepertermasdeterminedbytheOfficeoftheRegistrarpriortoathleticaiddisbursement.

7. Assisttheassistantathleticdirectorforcompliance/SWAinmonitoringbylawsintheNCAADivisionIIManual.

8. Updateinstitutionalpolicies,procedures,andhandbooksrelatingtoathleticfinancialaid.

9. Applyingsummeraid,asdeterminedbyBiolaAthletics.

10. Annuallyset-upBannerfundcodesandARMSdataextractrelatedtoallathleticallyrelatedaid.

ProcessforInitialAwardingofAthleticScholarshipsforNew,IncomingStudent-Athletes

1. Theheadcoachofeachsportisresponsibleforverifying,withthedirectorofathleticsandtheassociateathleticdirectorforinternaloperations,thatsufficientfundsareavailableforawardsandformonitoringthepermissiblenumberofequivalenciesinhisorhersportpriortomakinganycommitmenttoaprospectivestudent-athlete(PSA).

2. TheheadcoachofeachsportisresponsibleforsubmittingtheNLIRequestForm,

viaARMSbytheappropriatedeadline.ThecoachmustprovidethePSA’sfullname,NCAAID#,mailingaddress,dateofbirth,currentPSAstatus(i.e.highschoolsenior,transfer)andrecommendedathleticsscholarshipamount.

3. Atwo-weekleadtimeisnecessaryforthedirectorofathletics,FinancialAidOffice

andtheassistantathleticdirectorforcompliance/SWAtoverifyandapprovetheNLIRequestFormanddrafttheAthleticScholarshipAgreement(ASA).BeforeAthleticScholarshipAgreementcanbedraftedandapproved,

o PSAsmustberegisteredwiththeNCAAEligibilityCenter o PSAsmustbeontheIRL o RecruitinginformationmustbeupdatedinARMS.IncludingtheNCAA

EligibilityNumberandarecentcopyoftheirtranscripts o PSAsshouldsubmitanapplicationtotheOfficeofUndergraduate

Admissions o Regularsigningperiod—PSAsshouldhavesubmittedanapplication,

transcript(s)andtestscorestotheOfficeofUndergraduateAdmissions

4. Thedirectorofathleticsmustapproveallrecommendations.

5. TheFinancialAidOfficewillreviewoverallteamawardsandindividualawards.

6. Thedirectoroffinancialaid(ordesignee),headcoach,andthedirectorofathleticswillverifyandsigntheASA.

7. Theassistantathleticdirectorforcompliance/SWAwilldistribute(mail,fax,email,

etc.)theASAtothePSA.Thisletterwillalsostatethatathleticsaidmayimpacteligibilityforothertypesofaid.

8. ThePSAsignsandreturnstheASAtotheassistantathleticdirectorforcompliance/SWAwithin7daysoftheASAbeingissued.AfterverificationoftheASA,theassistantathleticdirectorforcompliance/SWAscanstheASAdocumentsintoARMS,sendstheFinancialAidOfficethecompletedNLIRequestFormviaARMS,andemailstheheadcoach.Oncetheassistantathleticdirectorforcompliance/SWAreceivesthecompletedandoriginalASA,itwillbefiledinARMSwithaccessbytheFinancialAidOffice.Coachesmayrequestadditionalcopiesfromtheassistantathleticdirectorforcompliance/SWA.

9. TheFinancialAidOfficerecordsallathleticscholarshipfinancialaidawardinformationintoARMS/BannerbyMay31st.Anyfinancialaidofferedtoastudent-athletebasedontheirathleticabilitymaynotbesplitbetweenacademicyearsorcarriedforwardtoanewacademicyear.

10. TheFinancialAidOfficeandtheassistantathleticdirectorforcompliance/SWAwillverifyathleticsawardsinARMS.

11. WhenevertheFAFSAiscompleted,theFinancialAidOfficewilldetermineeligibilityforstate,federalandnon-athleticinstitutionalaidandwillsendanawardlettertoPSA.IftheFinancialAidOfficeisnotyetnotifiedthatasignedASAhasbeenreceived,thePSA’saidwillbepackagedwithoutathleticaiduntilasignedASAisreceived.OnceasignedASAisreceived,thePSA’spackagewillbeadjustedaccordingly.Allnew,incomingstudents,includingstudent-athletesareawarded

financialaidbeginninginFebruaryandonarollingbasisthereafter.IftheFinancialAidOfficehasreceivednotificationofanofferofanathleticsscholarshippriortotheofficialstartdateofpackagingnewstudents’aid,theathleticsscholarshipmaybeaddedtothestudent-athlete’sfinancialaidpackagebutanawardletterwillnotbegenerated.Thestudent-athletewillbedirectedtoconfirmalloffersoffinancialaidviatheirstudentportal.

12. TheFinancialAidOfficewilladdathleticawardstostudentpackageswitha

contingentstatusthatwillkeeptheaidfrompayingtothestudentaccount.ThefinancialaiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.

13. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid

whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.

14. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaid

whichisusuallywithinthefirstmonthofthesemester.

15. Theassistantathleticdirectorforcompliance/SWAwillhaveaccesstofinancialaidreportsverifyingthosestudent-athleteswhohavenotcompletedallpaperworkrequiredbytheFinancialAidOffice.Itistheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.

ProcessforRenewal,Non-Renewal,ReductionandRemovalofAthleticScholarshipsforReturningStudent-Athletes

1. Theheadcoachwilldeterminewhichstudent-athletes’athleticfinancialaidwillberenewed,non-renewed,reduced,orremoved.

2. Theheadcoachwillrecommendinwritingthedecisiontonotrenew,reduce,orremovetothedirectorofathleticsaccordingtothedeadline:

● FallSports–March15 ● WinterSports–April1 ● SpringSports–April15

3. Thedirectorofathleticsandtheassistantathleticdirectorforcompliance/SWAwill

reviewandapprove/denytherecommendationtonotrenew,reduce,orremoveathleticfinancialaidbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.

4. ThedirectorofathleticswillinformtheFinancialAidOfficeandheadcoachof

decisiontonotrenew,reduce,orremoveathleticfinancialaid.

5. Theheadcoachwillverballyinformthestudent-athleteofdecisiontonotrenew,

reduce,orremoveathleticfinancialaidaswellascommunicatetheoptiontoappeal.

6. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofdecisiontonotrenew,reduce,orremoveathleticfinancialaidaswellasdetailtheoptiontoappeal.Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficetoformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.

7. Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheAthleticScholarshipAgreementRenewal(ASAR)accordingtothedeadline:

● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1

8. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice

andtheassociateathleticdirectorforinternaloperationswillverify/signtheASAR.

9. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewilldistributetheASARtothestudent-athletebyJuly1,atwhichpointthestudent-athletehastwoweekstosign.Theawardissubjecttocancellationifnotreturnedwithintwoweeksofbeingissued.

10. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillverify/signthecompletedASARthathasbeenreturnedbythestudent-athleteandwillinformcoachesofincompleteASARs.Itwillbetheresponsibilityofthestudent-athletetocompleteallrequiredpaperworkforapprovalpriortopracticeorparticipation.

11. Forathleticfinancialaidthatwillberenewedorreduced,theassistantathleticdirectorforcompliance/SWAwillsubmitthecompletedASARstotheFinancialAidOffice.

12. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOfficewillupdateathleticfinancialaiddatainARMS/BannerpertheASARwithacontingentstatusthatstatuswillkeeptheaidfrompayingtothestudentaccount.TheFinancialAiddisbursementprocesswillnotdisburseaidforstudentswhohavenotbeenverifiedaseligibleforathleticfinancialaidbytheOfficeoftheRegistrar.

13. Eligibilityforstate,federalandnon-athleticinstitutionalaidwillbedetermined

whenevertheFAFSAiscompletedandanawardletterwillsubsequentlybesenttothestudentathlete.IfthesignedASARhasnotyetbeenreceived,thestudent-athlete’saidwillbepackagedwithoutathleticaiduntilasignedASARisreceived.AslongasasignedASARisreceivedbeforeMay31,thestudent-athlete’spackagewill

beadjustedaccordinglyonceitissubmitted.IfthestudentsubmitstheASARafterMay31,theywillhavetoappealwiththeAthleticsDepartmentinordertobeawardedtheathleticaid

14. Forathleticfinancialaidthatwillberenewedorreduced,theFinancialAidOffice

andtheassistantathleticdirectorforcompliance/SWAwillreviewlimitationsinARMS.

15. TheFinancialAidOfficewillrunareporttoidentifystudentswithcontingentaid

whoseeligibilityflagisset,andwillthenupdatetheaidtoallowittodisburse,basedonthefinancialaideligibilityflaginBanner,setbytheOfficeoftheRegistrar.

16. Athleticaidwilldisburseonthesamedisbursementtimelineasotherfinancialaidwhichisusuallywithinthefirstmonthofthesemester.

PolicyforRevisionstoFinancialAidAwardsRevisionstoastudent-athlete’sfinancialaidawardsmaybenecessaryasaresultof:

● Notificationorreceiptofanoutsidescholarshiporgrant. ● Notificationorreceiptofadepartmentorinstitutionalscholarshiporgrant. ● AnychangeintheirfinancialinformationduetocorrectionofFAFSAinformation

submitted,includingcompletionofthefederalorinstitutionalverificationprocess. ● AnychangesintheirSAPstatus. ● Anychangeintheirenrollmentstatus. ● Anyover-awardinthestudent-athlete'spackage ● Anycircumstancethatunderfederal,stateorinstitutionallaworpolicyrequiresa

revisiontoanystudent-athlete’sfinancialaidpackage.

Ifanadjustmenttoastudent-athlete'sfinancialaidpackageisnecessaryduringatermorafterpracticeshavebegun,afinancialaidofficerwillupdatethesystemtoreflectchanges.

Allchangesmadewillbeupdated,bytheFinancialAidOfficeinBannerandreflectedintheARMScompliancesoftwareforreviewbytheNCAAfinancialaidliaisonordesigneeandtheassistantathleticdirectorforcompliance/SWA.

EffectiveAugust1,2018Institutionalfinancialaidmaybeincreasedforanyreason,atanytime.

PolicyforAthleticsAidReduction,Removal,&Non-RenewalItisNCAApolicythatinstitutionalaid,basedinanydegreeonathleticability,mayonlybereducedorremovedduringtheperiodoftheawardiftherecipient:

● Rendershimorherselfineligibleforintercollegiatecompetition;or ● Fraudulentlymisrepresentsanyinformationonanapplication,letterofintentor

financialagreement;or ● Engagesinseriousmisconductwarrantingsubstantialdisciplinarypenalty;or ● Voluntarilywithdrawsfromasportatanytimeforpersonalreasons. ● Non-athleticreason

Anysuchreductionorremovalofaidduringtheperiodoftheawardwillbeapprovedonlyifsuchactionistakenforpropercauseandwrittendocumentationissubmittedtothedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

Anytimeathleticaidisreduced,removed,ornon-renewed,regardlessofreason,theathletemustbegiventheoptiontoappeal.

AppealProcedureforAthleticsAidReduction,Removal&Non-Renewal

1. TheheadcoachwillsubmittheReduction/CancellationofAthleticAidforminARMSrecommendingtothedirectorofathleticsthatastudent-athlete’sathleticfinancialaidbereduced,removedornotrenewed(March15-FallSports,April1-WinterSports,April15-SpringSports).Thedirectorofathleticswillreviewtheheadcoach’srecommendationwiththeassistantathleticdirectorforcompliance/SWA.Thedirectorofathleticswilldecidewhethertoapproveordenythecoach’srecommendationbasedonthespecificfactsandrationaleandbaseduponwhethertherequestcomplieswithNCAAregulations.Iftherecommendationisdenied,thestudent-athlete’sathleticfinancialaidwillnotberemoved,orreduced.Ifanon-renewalrequestisdenied,theaidwillberenewedatthediscretionofthedirectorofathletics.

2. Thedirectorofathleticswillnotifythedirectoroffinancialaidordesignee,viaARMS,thatastudent-athlete’sathleticsfinancialaidawardbereduced,removedornotrenewed.

3. Thedirectorofathleticswillalsonotifytheheadcoach,viaARMS,ofthisdecision,directingtheheadcoachtomeetwiththestudent-athletetoinformthestudent-athleteofthedecision.Theheadcoachwillalsoverballyadvisethestudent-athleteoftheappealprocess.

TheFinancialAidAppealsCommitteeiscomprisedoftheregular,adhocappealscommitteefromtheFinancialAidOfficeandeithertheFARorarepresentativeoftheStudentDevelopmentstaff.

1. TheFinancialAidOfficewillsendwrittennoticetothestudent-athleteofthedecisiontonotrenew,reduce,orremoveathleticfinancialaidandincludetheaswellasdetailtheoptiontoappeal.Thewrittennoticeincludesarequestforthestudent-athletetosubmitsupportingdocumentationregardingnon-renewal,reduction,orremovaldecision.

2. Thestudent-athleteshallhave14consecutivecalendardaysuponthedateofissuanceofthislettertorespondinwritingtotheFinancialAidOfficeandformallyrequestahearing.Failurebythestudent-athletetosubmitawrittenrequestforahearingwithin14consecutivecalendardaysshallbeinterpretedasarefusaloftheopportunityforahearing.Asaresult,theinitialdeterminationfornon-renewal,removalorreductionofathleticsgrant-in-aidshallbemadefinalandbinding.

3. Ifthestudent-athletenotifiestheFinancialAidOfficeAppealsCommitteeinwritingoftheirintenttoappealwithintherequiredtimelimitandiftheFinancialAidOfficedeterminesthatahearingisnecessarytoresolvetheappeal,thentheFinancialAidOfficewillnotifytheFinancialAidAppealsCommittee,thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachoftheappealrequestaswellasrequestsupportingdocumentation.

4. Thedirectorofathletics,assistantathleticdirectorforcompliance/SWA,andheadcoachwillsubmitsupportingdocumentationtotheFinancialAidAppealsCommitteeregardingnon-renewal,reduction,orremovaldecisionaswellasASApreviouslysignedbythestudent-athletefortheacademicyearinquestion.

5. TheFinancialAidAppealsCommitteeshallscheduletoconductthehearingwithin30consecutivecalendardaysofreceivingwrittennotificationofastudent-athlete'sintenttoappeal,inaccordancewithNCAArules.TheAthleticScholarshipAppealscommitteewillnotifythestudent-athleteandBiolaAthleticsofthetime,dateandlocationoftheirrespectivehearingsviaemail.

6. TheFinancialAidAppealsCommitteewillreviewthesubmittedsupportingdocumentationfromthedirectorofathletics,assistantathleticdirectorforcompliance/SWA,headcoach,andstudent-athletepriortothehearing.

7. TheFinancialAidAppealsCommitteeshallpresideoverthehearinganddeterminetheoutcomeoftheappeal.Thestudent-athlete,headcoach,directorofathletics,andassistantathleticdirectorforcompliance/SWAmustattend.Atthishearing,thestudent-athleteandBiolaAthleticsshallbeallowedanopportunitytopresenttheircaseseparatelyregardingthenon-renewal,removalorreductionofathleticaid.Eitherpartyispermittedtopresentwitnessesand/ordocumentstothecommitteethatmaysupporttheirposition.BothBiolaAthleticsandthestudent-athletewillbegivenamaximumof45minuteseachtopresenttheirdocumentationand/ortestimonyfromwitnesses.Anadvisermayaccompanyastudent-athleteduringanappeal.Theadviserisgenerallyafellowstudent,facultymember,mentor,friend,orparent.Legalcounselmaynotaccompanythestudent-athlete.Theuniversitywillprovideanombudspersontoassistthestudent-athlete,ifrequested.

8. Attheconclusionofthehearing,theFinancialAidAppealsCommitteeshallhaveuptofivebusinessdaystorenderafinaldecisionastothestatusofathleticsaid.Withwrittenagreementfromboththestudent-athleteandtheathleticsdepartment,anextensiontothefivebusinessdaysmaybegranted,ifrequestedbytheAppealsCommittee.Thedecisionastowhetherthestudent-athletemaybegivenanopportunitytocompeteforarosterspotonaBiolaUniversityathleticteamisbeyondtheauthorityoftheAthleticScholarshipAppealsCommitteeandrestswiththeheadcoachand/ordirectorofathletics.TheFinancialAidAppealsCommitteemayonlyrenderadecisionaboutthenon-renewal,removalorreductionoftheathleticscholarship.

9. TheFinancialAidAppealsCommitteewillnotifythedirectorofathletics,ComplianceCommitteeandthestudent-athleteofthecommittee’sdecisionin

writing.Thisdecisionshallbefinalandisnotsubjecttoappeal.

AppealsHearingConfidentialityTheappealprocess,relatedemails,documentationpresentedanddecisionoftheAppealsCommitteeshouldbeconsideredconfidential.Thestudent-athlete,theirfamilymembersorfriends,BiolaUniversitycoachingandathleticsdepartmentstaffandstudent-athletescholarshipAppealsCommitteemembersmaynotdisclosetheoutcomeoropinionsoftheappealthroughpersonalorinstitutionalsocialmedia(including,butnotlimitedto,Facebook,Twitter,blogs,etc.)ormediaoutlets(includingbutnotlimitedtonewspapers,magazines,television,mediawebsites,etc.)Aviolationoftheconfidentialityofinformationasnotedabovebythestudent-athleteortheirfamilymembersorfriendsmayresultinthereversaloftheAppealsCommittee’sdecisionand/orlossofathleticscholarship.AviolationoftheconfidentialityofinformationasnotedabovebyanymemberofthestaffrepresentingBiolaUniversitymayresultindisciplinaryaction,uptoandincludingtermination.

Non-InstitutionalOutsideFinancialAidAllstudent-athletesmustreportanyoutsidefinancialaidreceivedtotheFinancialAidOfficepriortothestartofeachacademicyear.

1. Theassistantathleticdirectorforcompliance/SWAwillsendtheHistoricalQuestionnairetoallstudent-athletespriortothefallmandatorymeetingeachyear.Itwillincludequestionsrelatedtotheamountofanyoutsideaidaward(s)thestudent-athletemayhavereceivedandthesourceoftheaward(s).Uponcompletion,theHistoricalQuestionnaireissubmittedbacktotheassistantathleticdirectorforcompliance/SWAandreviewedbeforebeingsubmittedittotheFinancialAidOffice.

2. IftheFinancialAidOfficereceivesanoutsidescholarshipcheckthatwasnot

specifiedontheHistoricalQuestionnaireanditisnotclearlybasedonathleticability,theFinancialAidOfficewillsendaFinancialAidClarificationformtothestudent-athlete.Theheadcoachandtheassistantathleticdirectorforcompliance/SWAwillbeinformedbytheFinancialAidOfficeofanystudent-athletewhohasnotcompletedallrequiredpaperwork.Itwillbetheresponsibilityofthestudent-athletetocompletetheHistoricalQuestionnaireand,ifnecessary,aFinancialAidClarificationformforapprovalpriortopracticeorparticipation.

3. TheFinancialAidOfficewillemailtheawardingorganizationtoinquireaboutthe

permissibilityofthescholarship.

4. TheFinancialAidOfficewillreviewtheHistoricalQuestionnaireand,ifavailable,theFinancialAidClarificationform.TheFinancialAidOfficewilldetermineifthescholarshipispermissibleandwillmakenecessaryadjustmentstothestudent-athlete’sawardpackage.Intheeventthatpermissibilitycannotbedetermined,theawardwillbetreatedasnon-permissibleandwillberemovedfromthestudent’spackage.

5. TheFinancialAidOfficewillupdatetheARMScompliancesoftwareandwiththe

assistantathleticdirectorforcompliance/SWAwilldeterminethatteamandindividuallimitshavenotbeenexceeded.

SummerSessionAthleticAid1. AthleticScholarshipsmaybeawardedforsummercoursesatBiolaUniversity

2. AthleticScholarshipsforthesummerarepaidfromtheathleticbudgetfortheyear

priortothesummer.Forinstance,summer2019scholarshipscomefromthe2018-19scholarshipbudget.

3. CoachesmayrequestasummerathleticawardwithaseparateAthleticScholarship

AgreementRequestinARMSduringthespringsemesterpriortothesummersessiontherequestedawardwouldbeapplied.

4. Studentsmaybeawardedaidforthesummerbeforethestudent’sinitialfull-time

enrollmentperBylaw15

5. SummeraidisnotcountableperBylaw15.

6. Summerawardsdonotcountagainstthe$3,000caprelatedtotheuniversityneedaward.

7. BiolaUniversitywillprovidestudent-athletesasummeraidcontract.

8. Anadditionalawardmustbemadeforsummerduetolimitedtoawardingperiods

notinexcessofoneacademicyearperBylaw15.a. Thesummerawardisseparatefromthefall/springaward,thelossofa

summerawardinfutureyearsdoesnotrequireustofollowtherulesrelatedtoreducedoreliminatedawards.

PackagingAidforGraduateStudent-AthletesGraduate-levelstudent-athletesmaybeeligibleforathleticsscholarshipiftheyhaveremainingeligibilityunderNCAArules.Graduaterenewalsfollowthesameguidelinesasundergraduaterenewals.Forathleticfinancialaidthatwillberenewedorreduced,theheadcoachwilldraftandsigntheASARforapprovalfromtheFinancialAidOfficeandtheassociateathleticdirectorforinternaloperationsaccordingtothedeadline:

● FallSports–April1 ● WinterSports–April15 ● SpringSports–May1

ContributionsbyDonorsItispermissibleforanindividualtocontributefundstotheuniversitytofinanceascholarshipforaparticularsport.However,thedecisionastohowthosefundsareallocatedwithinthesportrestsexclusivelywiththeinstitution.Itisnotpermissibleforanindividualtocontributefundstofinanceascholarshipforaparticularstudent-athlete.

AidtoProfessionalStudent-AthletesAninstitutionmaynotawardfinancialaidtoastudent-athletewhoisundercontracttooriscurrentlyreceivingcompensationfromaprofessionalsportsorganization.Institutionsmustbeawareoftheeligibilityrequirementsforstudent-athletesparticipatinginoutsidecompetitionsandanywinningsreceivedfromthosecompetitions.Student-athletesmustcompleteaHistoricalQuestionnaireatBiola,registerwiththeNCAAEligibilityCenterandproviderequiredinformationtotheNCAAEligibilityCenter.Thisisparticularlyimportantforinternationalstudent-athletes.

IncomingandReturningInternationalStudent-AthletesTheInternationalStudentAdmissionsTeamand/orstudent-athletewillnotifytheassistantathleticdirectorforcompliance/SWAanddirectoroffinancialaidordesigneeofanyoutsidefinancialsupport.

StudyingAbroadAthleticsaidmaynotbeusedtostudyabroadduringanysemesterorenrollmentperiod.Athleticsaidawardedmaybereducedorremovedifthestudent-athletefailedtonotifytheassistantathleticdirectorforcompliance/SWA.

MonitoringIndividualandTeamLimitsProjectingtotalavailableathleticfundsperteamistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheassociateathleticdirectorforinternaloperations.Verifyingavailableawardfundsatteam-levelistheresponsibilityoftheheadcoach,directorofathletics,andtheassociateathleticdirectorforinternaloperations.Monitoringpermissiblenumberofequivalenciesistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringindividualandteamlimitsistheresponsibilityoftheheadcoach,directorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.Monitoringfinancialaidteambudgetlimitsistheresponsibilityoftheassistantathleticdirectorforcompliance/SWA.MonitoringoverallaideligibilityistheresponsibilityoftheFinancialAidOfficeandtheRegistrar’sOffice.Monitoringgeneralreportingistheresponsibilityofthedirectorofathletics,assistantathleticdirectorforcompliance/SWAandtheFinancialAidOffice.

Awards&Benefits

ExtraBenefitsAstudent-athleteshallnotreceiveanyextrabenefitasdefinedinBylaw16.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbyNCAAlegislationrendersthestudent-athleteineligibleforathleticscompetitioninthesportforwhichtheimproperaward,benefitorexpensewasreceived.Ifthestudent-athletereceivesanextrabenefitnotauthorizedbyNCAAlegislation,theindividualisineligibleinallsports.

Anextrabenefitisanyspecialarrangementbyaninstitutionalemployee,boosteroranyone

thatthestudent-athleteisnotlegallydependentupon,thatprovidesthestudent-athlete,orthestudent-athlete’srelativeorfriend,abenefitnotauthorizedbytheNCAA.Receiptbyastudent-athleteofanaward,benefitorexpenseallowancenotauthorizedbytheNCAAlegislationrendersthestudent-athleteineligible.

Student-athletesarepermittedtoreceiveexpenses,fromtheinstitution,thataredirectlyrelatedtotravelandcompetitionwhilerepresentingtheinstitution,aswellastheexpensesincludedinthescholarshipagreement.ReceiptofanymonetaryortangiblebenefitorawardfrompersonsoutsideofBiolaAthleticsisnotpermittedandrendersthestudent-athleteineligible.

Non-permissibleawardsorbenefitsinclude,butarenotlimitedto:

● Cashorequivalent; ● Giftcertificates; ● Countrycluborsports-clubmemberships; ● Useofvehiclesortransportationprovidedforpersonaluseornon-athletic

relatedbusiness; ● Useoflongdistancetelephonelinesfornon-courserequiredissues; ● Freetypingorclericalservices; ● Giftsofclothing,equipmentorjewelry; ● Receiptofloansondeferredpaybackorthosenotintendedtobecollected; ● Unauthorized,excessivein-roommovierental,telephoneuseorotherexcessive

orimproperexpensesonroadtrips;and ● Useofgolfcoursesfornofeeordiscountedrates.

Astudent-athletemaynotreceivediscounts,freeorreduced-costservices,useofcreditcardsorthefollowingfrominstitutionalemployeesorrepresentativesofathleticsinterest:*

● Loan ● Guaranteebond ● Useofanautomobile ● Transportation ● Signingorcosigninganote

Thelistaboveisnotacompletelist.Checkwiththeassistantathleticdirectorforcompliance/SWAorNCAABylaw16.11formoreclarification.

Atthebeginningofeachacademicyearallstudent-athleteswillcompletetheHistoricalQuestionnaireverifyingbenefitsandanyawardsreceived.

AllowableBenefitsAstudent-athletemayreceivebenefitsgenerallyprovidedtoallstudentsandwhicharenotconsideredanextrabenefitasdefinedabove.Receiptofabenefitbystudent-athletesortheirrelativesorfriendsisnotaviolationofNCAAlegislation,ifitisdemonstratedthatthe

samebenefitisgenerallyavailabletotheinstitution’sstudentsortheirrelativesorfriendsortoaparticularsegmentofthestudentbody(e.g.,internationalstudentsorminoritystudents)determinedonabasisunrelatedtoathleticsability.

Astudent-athletemaynotreceiveextrabenefitsasaresultofaspecialarrangementbyaninstitutionalemployeeorrepresentativeoftheinstitution’sathleticsinterest.

OccasionalMealsAnoccasionalmealisamealprovidedtoastudent-athleteinthelocaleoftheinstitutiononinfrequentandspecialoccasions.

AllrefreshmentsandoccasionalmealsprovidedperBylaw16musthaveapprovalfromthedirectorofathleticsandassociateathleticdirectorforinternaloperations(ifathleticsdepartmentfundsareused)andtheassistantathleticdirectorforcompliance/SWApertheOccasionalMealFormfivedaysbeforethemealmaybeprovided.

Priortothebenefitbeingprovided,alistofallattendeesmustbesenttotheassistantathleticdirectorforcompliance/SWA.TheOccasionalMealFormwillnotbeapproveduntilthecomplianceofficereceivesthelistofattendees.

InstitutionalStaffMember:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalmealinthelocaleoftheinstitutiononinfrequentandspecialoccasionsfromaninstitutionalstaffmember.Aninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.

RepresentativeofAthleticsInterest:Astudent-athleteortheentireteaminasportmayreceiveanoccasionalfamilyhomemealfromarepresentativeofathleticsinterestsprovidedthemealisintheindividual'shome(asopposedtoarestaurant),oncampusoratafacilitythatisregularlyusedforhomecompetitionandmaybecatered.Therepresentativeofathleticsinterestsoraninstitutionalstaffmembermayprovidereasonablelocaltransportationtostudent-athletestoattendsuchmeals.

Student-Athlete’sRelativeorLegalGuardians:Astudent-athlete’srelativesorlegalguardiansmayprovideteammembersanoccasionalmealatanylocation.

Theproceduresforoccasionalmealsareasfollows:

1. Theheadcoachofthestudent-athlete(s)orteaminvitedforanoccasionalmealwillcompleteandsignanOccasionalMealForm5dayspriortothemeal.

2. Theformisthensubmittedtotheassistantathleticdirectorforcompliance/SWAforapproval.

3. Theformisthensubmittedtothedirectorofathleticsandassociatedirectorforinternaloperations(ifinstitutionalfundsareused)forapproval.

4. Theassistantathleticdirectorforcompliance/SWAwillnotifytheheadcoachofthedenialorapprovaloftherequest.

ComplimentaryAdmissionsforStudent-AthletesBiolaUniversitymayprovidefourcomplimentaryticketsperregularseasonhomecontesttoastudent-athleteinthesportinwhichtheindividualparticipates(eitherpracticesorcompetes),regardlessofwhetherthestudent-athletecompetesinthecontest.ForNCAAChampionships,aninstitutionmayprovideeachstudent-athletewhoparticipatesinorisamemberoftheteamparticipatinginanNCAAChampionshipwithsixcomplimentaryadmissionstoallcontestsatthesiteatwhichthestudentorteamparticipates.RefertotheAthleticEventssectionoftheBiolaAthleticsDepartmentOperations&ComplianceManualunderCoachesResponsibilitiesforprocedurestosubmitrequestsforcomplimentaryticketstohomecontests.Note:PacWestpolicydictatesthatnocomplimentaryadmissionsareavailableforawaycontests.

Allrequestsforcomplimentaryticketsmustbesubmittedbythestudent-athleteviaARMSandapprovedbytheassistantathleticdirectorforcommunicationsandgamemanagementbythesetdeadline.

Thefollowingareprohibited:

1. Receivingpaymentfromanysourceforcomplimentaryadmissionsorexchangingorassigningthemforanyitemofvalue.Receiptofpaymentforthesecomplimentaryadmissionsbysuchdesignatedindividualsisconsideredanextrabenefit.

2. Specialarrangementstosellstudent-athletetickets(ticketsshallbeavailableforpurchasebystudent-athletesaccordingtothesamepurchasingprocedureusedforotherstudents).

3. Astudent-athletemaynotpurchaseticketsforanathleticcontestfromtheinstitutionandthenselltheticketsatapricegreaterthantheirfacevalue.

AwardsBiolaAthleticsselectsdeservingstudent-athletestoreceiveathleticsawardsasrecognitionofathleticparticipation,academicperformanceandoutstandingachievement.

1. Eachsporthasannualawardsthatarebasedoncriteriasetbytheindividualsport.Theseawardsarepresentedatthediscretionoftheathleticsdepartment.

2. Coachesmustobtainapprovalfromtheassistantathleticdirectorforcompliance/SWA,foranyawardsprovidedtothestudent-athlete.

3. Awardsbyoutsidegroupsororganizationsarenotallowedunlessapprovedinadvancebythedirectorofathleticsandassistantathleticdirectorforcompliance/SWA.

Student-AthleteEmployment

EmploymentEarningsStudent-athletesmaybeemployedduringtheyearandaresubjecttothefollowingguidelines:

● Thestudent-athletemaynotreceiveanycompensationbasedonthevalueorutilitythatthestudent-athletemayhavefortheemployerbecauseofthepublicity,reputation,fameorpersonalfollowinghe/shehasobtainedbecauseofathleticability.

● Thestudent-athletemaybecompensatedonlyforworkactuallyperformed. ● Thestudent-athletemaybecompensatedonlyataratecommensuratewiththe

goingrateinthatlocalityforsimilarservices. ● NoBiolaAthleticsstaffmembersmaytransportastudent-athletetoorfromthe

worksite. ● Ifthestudent-athleteisworkingonacommissionbasis,commissionsmustbepaid

attherategenerallyequivalenttotheraterealizedbynon-athletes. Student-athletesmayreceivecompensationforteachingorcoachingsportskillsandtechniquesintheirsportonafee-for-lessonbasis,butthefollowingconditionsmustbemet:

● BiolaUniversityfacilitiesmaynotbeusedforfee-for-lessoninstruction; ● Theinstructionallessonsmaynotinclude“playinglessons”; ● Thecompensationmustbepaidbythelessonrecipient(orhis/herfamily)andnot

anotherindividualorentity; ● Thestudent-athletemaynotconducthis/herowncamporclinic; ● Thestudent-athletemaynotusehisorhername,pictureorappearancetopromote

oradvertisetheavailabilityoffee-for-lessoninstruction. Allstudent-athleteemploymentmustbedocumentedbythestudent-athleteviatheStudent-AthleteEmployment/InternshipforminARMS.

ProceduresfortheAcademicYear1. Theassistantathleticdirectorforcompliance/SWAreviewsNCAAbylawsgoverning

student-athleteemployment,andallrequiredemploymentmonitoringprocedurestobecompletedbystudent-athletesviatheHistoricalQuestionnaire,attheirfirstadministrativeteammeetingorpriortothefallmandatorystudent-athletemeeting.

2. Thestudent-athletemustcompleteaStudent-AthleteEmployment/InternshipInstructionsForminARMSwithin14calendardaysofemployment.Thestudent-athletemustaffirmhis/herunderstandingofthetermsoutlinedintheStudent-AthleteEmployment/InternshipInstructionsFormandhis/herintenttoadheretoitsprovisions.

3. Theassistantathleticdirectorforcompliance/SWAreviewstheStudent-AthleteEmployment/InternshipInstructionsFormandapprovestheformindicatingthatthestudent-athletehascompletedallnecessarysteps.

4. Theassistantathleticdirectorforcompliance/SWAnotifiestheheadcoachofthestudent-athlete’semployment.

5. Itistheheadcoach’sresponsibilitytomonitortheirstudent-athlete’sathletic,academicandworkcommitmentsastheyrelatetotheiroverallwell-being.

6. Theassistantathleticdirectorforcompliance/SWAperiodicallymonitorstheemploymentofstudent-athletes.

7. Theassistantathleticdirectorforcompliance/SWAworkscloselywithHumanResourcestoensureNCAArulesandregulationsarefollowedforon-campusemployment.

ProceduresforEndoftheSpringSemester1. Priortotheendofspringsemester,allstudent-athletesmustcompleteaStudent-

AthleteSummerInformationForm,indicatingwheretheywillbelivingoverthesummer,whetherornottheyintendtoworkoverthesummer,andwhetherornottheyhavealreadyobtainedjobs.Ifthestudent-athletehasalreadyobtainedajob,he/shemustcompleteemploymentinformationontheStudent-AthleteEmployment/InternshipInstructionsForm.

2. Theassistantathleticdirectorforcompliance/SWAreviewsallformsandtheformswillbekeptonfileinthestudent-athletes’profileinARMS.

3. Atthebeginningofyearmeetings,student-athletesmustcompleteasectionwithintheirstudentpacketsentitledStudent-AthleteEmployment/InternshipFormforthesummer.Theassistantathleticdirectorforcompliance/SWAcomparestheStudent-AthleteEmployment/InternshipFormwiththeStudent-AthleteSummerInformationForm.Wheredifferencesarenoted,theassistantathleticdirectorforcompliance/SWAmeetswiththestudent-athletestocorrecttheformsand/ortakeactionsnecessarytoverifyemploymentcomplies/hascompliedwithNCAArequirements.Thisincludesemploymentatcamps/clinics.

Student-AthleteEmploymentatCamps/ClinicsThefollowingproceduresmustbefollowedforallinstitutionalsportscamps/clinicsregardingstudent-athleteemploymentapprovalandaresubjecttoNCAAbylaws:Compensationmaybepaidtoastudent-athlete:

1. Onlyforworkactuallyperformed

2. Ataratecommensuratewiththegoingrateinthatlocalityforsimilarservices

3. Whenensuredthatanemployershallnotusetheathleticreputationofastudent-

athleteemployeetopromotethesaleofaproductorserviceTheseproceduresaremonitoredbytheassistantathleticdirectorforcompliance/SWAusingtheCamp/ClinicRequestFormandtheCamp/ClinicEmployeeFormandaredetailedfurtherintheCamp&ClinicsectionoftheBiolaAthleticsDepartmentOperations&ComplianceManual.

TeamManagersBiolaAthleticspermitstheuseofstudentmanagerssolongastheyabidebyinstitutionalguidelinesandNCAAregulations.

● Itisnotpermissibleforastudent-athletewhoisineligibleforanyreasontoserveasastudentmanager.Althoughitispermissibleforamalestudenttoserveasastudentmanagerforawomen’steam,theindividual’sdutiesshouldbelimitedtothosetraditionallyperformedasmanagers.

● Itisnotpermissibletoplaceamalestudentinthepositionofastudentmanagerforthepurposeofpracticingortravelingwiththewomen’steam(seeMalePracticePlayerProcedures).

● Studentmanagersareexpectedtomaintainaminimum2.0GPAandareexpectedtopositivelyrepresenttheuniversityduringtheirtenureasmanagers.

● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringcompetition(e.g.,assistwithwarm-upactivities)

● Studentmanagersmayparticipateinlimitedon-courtoron-fieldactivitiesduringpractice(e.g.,assistwithdrills,throwbattingpractice),butmaynotparticipateasaplayerorgiveinstructionduringpractice.

Procedure:

1. Headcoachordesigneeisresponsibletonotifytheassistantathleticdirectorforcompliance/SWAofthenames,phonenumbersandemailaddressesofanystudentsservingasstudentmanagers.Ifastudentmanagerisreceivinganathleticsgrant-in-aid,thestandardathleticsgrant-in-aidproceduresarefollowed(seetheFinancialAidsection).

2. Theassistantathleticdirectorforcompliance/SWAwillcontacttheprospectivestudentmanager,viaemail,withdetailsregardingbecomingastudentmanager.

3. Oncetheprospectivestudentmanageragreestofulfillthedutiesofthestudentmanagertheassistantathleticdirectorforcompliance/SWAwillsendthestudentmanagertheStudentManagerAgreementFormtocompleteviaARMS.

4. ThestudentmanagerwillcompletetheStudentManagerAgreementForminARMS.

5. ThesupervisingcoachwillalsosigntheStudentManagerAgreementForm,viaARMS,andsubmitthecompletedformtotheassistantathleticdirectorforcompliance/SWA.

6. Thestudentmanagermaystart,oncetheStudentManagerAgreementFormiscompletedinARMS.

7. Theformiskeptonfileinthecomplianceoffice,viaARMS.

Thesupervisingcoachisresponsibleformonitoringstudentmanagers’actionsinaccordancewithNCAAlegislation.

VolunteerandStudentAssistantCoachesAvolunteercoachisanycoachwhodoesnotreceivecompensationorremunerationfromtheinstitution’sathleticsdepartmentoranypromotionoftheinstitution’sathleticsprogram(excludingcamps/clinics).

AstudentassistantcoachisaBiolaUniversitystudentassistinginaparticularsport’sprogram.Astudentassistantcoachmayreceiveathleticsaid.

Thefollowingprovisionsforvolunteerandstudentassistantcoachesshallapply:

● Prohibitedfromcontactingandevaluatingprospectivestudent-athletesoffcampusandmaynotperformrecruitingrelatedactivitiesunlesstheypasstheNCAACoachesExam(Bylaw11.5).

● Isnoteligibletoreceivereimbursements,wages,salaryorbenefitcompensation. ● PerBiolaUniversitypolicyallvolunteersarerequiredtoparticipateina

backgroundcheckthroughHumanResources. ● Mayreceiveteamapparelatthediscretionoftheheadcoach. ● Maytravelwiththeteamandreceivecomplimentarymealsincidentaltoorganized

teamactivities(e.g.,pre-orpost-gamemeals). ● Mayreceivemeal(s)duringaprospectivestudent-athlete’sofficialvisit,provided

theindividualdineswiththeprospectivestudent-athlete. ● Isnotauthorizedorempoweredtoactasanagentorspeakpubliclyonbehalfofthe

university. ● Theheadcoachshalldeterminethedutiesandresponsibilitiesofthisposition. ● HeldaccountableforallNCAA,PacWestConferenceandBiolaUniversitypolicies

andprocedures. ● Meetwiththedirectorofathleticsandassistantathleticdirectorfor

compliance/SWApriortoCARAactivity,inordertoreviewrulesandregulationsforCARA,recruitingandteamactivities.

● MustcompletetheVolunteerAssistantCoachAgreementFormorStudentTeamAssistantAgreementForm,ConfidentiallyContractandStandardofConductFormallviaARMS.

PromotionalActivitiesNostaffmemberofBiola’sathleticsdepartmentmaybecompensatedbyanindividualorcommercialbusinessoutsideoftheinstitutionforemploymentorassistanceintheproduction,distributionorsaleofitems(e.g.,calendars,pictures,posters,advertisementsorcards)bearingthenamesorpicturesofstudent-athletes.Theuseofthenamesorpicturesofstudent-athletesonpromotionalitemsislimitedtoinstitutionallycontrolledactivitiesinvolvingthesaleofofficialinstitutionalpublicationsandteamorindividualpicturesbytheinstitution.Thisrestrictionshallapplyevenifthepromotionalitemisprovidedwithoutchargetothepublicbyanoutsideindividualorcommercialbusinessthatproducesorpurchasestheitemthroughtheassistanceoftheinstitution’sstaffmember(Bylaw11.4).

TheheadcoachisresponsibleforcompletingthePromotionalActivityFormpriortoanypromotionalactivitytakingplacetoensurecompliancewithprovisionsofNCAABylaw12.5.ThePromotionalActivityFormshouldbesubmittedtotheassistantathleticdirectorforcompliance/SWAnolaterthantwoweekspriortothescheduledactivity.Iftheactivityisnotapproved,bytheassistantathleticdirectorforcompliance/SWAandthedirectorofathleticspriortotheactivity,thepromotionalactivitywillbecancelledorpostponed.

AsarepresentativeofBiolaAthletics,headcoaches,administratorsandstudent-athleteswillbeaskedtoreport,inwriting,anypromotionalitemsbearingthenamesorpictureofstudent-athletesbeforeprintingordistributingtotheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWA.Approvalmustbereceivedfromtheassistantathleticdirectorforcommunicationsandgamemanagementaswellastheassistantathleticdirectorforcompliance/SWAbeforeanypromotionalitemsoractivitiesaredeveloped.PleaserefertotheoperationsmanualsectionsonSportsPublicity,SocialMediaPolicyandInternal/ExternalMediapolicyandprocedures.

Institutional,Charitable,EducationalorNonprofitPromotions.Amemberconferenceoranon-institutionalcharitable,educational,nonprofitorgovernmentagency(e.g.,thearmedservices)mayuseastudent-athlete'sname,pictureorappearancetosupportitscharitableoreducationalactivitiesortosupportactivitiesconsideredincidentaltothestudent-athlete'sparticipationinintercollegiateathletics,providedthefollowingconditionsaremet:

1. Thestudent-athleteauthorizestheuseofhisorhername,imageorappearanceisusedinamannerconsistentwiththerequirementsofBylaw12.5

2. Theinstitutionprovideseducationalmaterial(s)toarepresentativeofthecharitable,educational,nonprofitorgovernmentagencyregardingrestrictionsontheuseofastudent-athlete'sname,imageorappearance.

3. Thestudent-athletedoesnotmissclass.

4. AllotherconditionsprovidedinBylaw12.5

RecruitingServiceConsultantsAthleticsdepartmentstaffmembersfromBiolaUniversitymaynotendorse,serveasconsultantsorparticipateonadvisorypanelsforanyrecruitingorscoutingserviceinvolvingprospectivestudent-athletes(Bylaw11.4).

EmploymentwithProfessionalSportsOrganizationsInstitutionalstaffmembersmaybeemployedbyaprofessionalsportsorganizationinaccordancewithinstitutionalpolicies.

Student-AthleteWell-being

HonestyandSportsmanshipIndividualswhoareemployedby(orassociatedwith)amemberinstitutiontoadminister,conductorcoachintercollegiateathletics,andallparticipatingstudent-athletes,shallactwithhonestyandsportsmanshipatalltimessothatintercollegiateathleticsasawhole,theirinstitutionsandthey,asindividuals,shallrepresentthehonoranddignityoffairplayandthegenerallyrecognizedhighstandardsassociatedwithwholesome,competitivesports(NCAABylaw10).

Student-AthleteConductTheregulationsthatfollowareinplacetoensureasafe,healthyenvironmentforstudent-athletes.

Unethicalconductbyaprospectiveorenrolledstudent-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,mayinclude,butisnotlimitedto,thefollowing(NCAABylaw10.1):

1. RefusaltofurnishinformationrelevanttoaninvestigationofapossibleviolationofanNCAAregulationwhenrequestedtodosobytheNCAAortheindividual’sinstitution;

2. Knowinglyinvolvementinofferingorprovidingaprospectiveoranenrolledstudent-athleteanimproperinducementorextrabenefitorimproperfinancialaid;

3. KnowinglyfurnishingorknowinglyinfluencingotherstofurnishtheNCAAorthe

individual’sinstitutionfalseormisleadinginformationconcerninganindividual’sinvolvementinorknowledgeofmattersrelevanttoapossibleviolationofanNCAAregulation;

4. Receiptofbenefitsbyaninstitutionalstaffmemberforfacilitatingorarranginga

meetingbetweenastudent-athleteandanagent,financialadvisororarepresentativeofanagentoradvisor(e.g.,“runner”);

5. Knowinginvolvementinprovidingabannedsubstanceorimpermissible

supplementtostudent-athletes,orknowinglyprovidingmedicationstostudent-athletescontrarytomedicallicensure,commonlyacceptedstandardsofcareinsportsmedicinepractice,orstateorfederallaw.Thisprovisionshallnotapplytobannedsubstancesforwhichthestudent-athletehasreceivedamedicalexceptionperBylaw31.2.3.2;however,thesubstancemustbeprovidedinaccordancewithmedicallicensure,commonlyacceptedstandardsofcareandstateorfederallaw;

6. Engaginginanyathleticscompetitionunderanassumednameorwithintent

otherwisetodeceive;or

7. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenterortheinstitution’sathleticsdepartmentregardinganindividual’samateurstatus.

AcademicMisconduct

PreEnrollmentAprospectivestudent-athlete,student-athleteoracurrentorformerinstitutionalstaffmember,whichincludesanyindividualwhoperformsworkfortheinstitutionortheathleticsdepartmentevenifheorshedoesnotreceivecompensationforsuchwork,shallnotengageinthefollowingconduct:

1. Knowinginvolvementinarrangingforfraudulentacademiccreditorfalsetranscriptsforaprospectivestudent-athlete;

2. FailuretoprovidecompleteandaccurateinformationtotheNCAA,theNCAAEligibilityCenteroraninstitution'sadmissionsofficeregardinganindividual'sacademicrecord(e.g.,schoolsattended,completionofcoursework,gradesandtestscores);or

3. Fraudulenceormisconductinconnectionwithentranceorplacementexaminations.

PostEnrollmentAllinstitutionalstaffmembersandstudent-athletesareexpectedtoactwithhonestyandintegrityinallacademicmatters.Post-enrollmentacademicmisconductincludesanyviolationorbreachofaninstitutionalpolicyregardingacademichonestyorintegrity(e.g.,academicoffense,academichonorcodeviolation,plagiarism,academicfraud).

1. ImpermissibleAcademicAssistancebyInstitutionalStaffMemberorRepresentativeofAthleticsInterests.

a. Impermissibleacademicassistancebyacurrentorformerinstitutionalstaffmemberorarepresentativeofaninstitution'sathleticsinterestsincludes,butisnotlimitedto,theprovisionoforarrangementof:

i. Substantialassistancethatisnotgenerallyavailabletoaninstitution'sstudentsandisnototherwiseexpresslyauthorizedinBylaw16.3,whichresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid;or

ii. Anacademicexceptionthatresultsinagradechange,academiccreditorfulfillmentofagraduationrequirementwhensuchanexceptionisnotgenerallyavailabletotheinstitution'sstudentsandtheexceptionresultsinthecertificationofastudent-athlete'seligibilitytoparticipateinintercollegiateathleticsorreceivefinancialaid.

b. Academicmisconductrelatedtoastudent-athlete;orc. Thealterationorfalsificationofastudent-athlete'stranscriptoracademic

record.

2. Astudent-athleteshallnotbeinvolvedin:a. Academicmisconductinvolvingacurrentorformerinstitutionalstaff

memberorrepresentativeofathleticsinterests;b. Academicmisconduct,withouttheinvolvementofacurrentorformer

institutionalstaffmemberorrepresentativeofathleticsinterests,thatresultsin:i. Anerroneousdeclarationofeligibilitytoparticipatein

intercollegiateathleticsandthestudent-athletesubsequentlycompetesfortheinstitutionwhileineligible;

ii. Anerroneousdeclarationofeligibilitytoreceivefinancialaidandthestudent-athlete'ssubsequentlyreceivesfinancialaidwhileineligible;or

c. Academicmisconductinvolvingthealterationorfalsificationofastudent-athlete'stranscriptoracademicrecord.

BiolaUniversity’swritteninstitutionalpoliciesandproceduresregardingacademicmisconductareapplicabletothegeneralstudent-body,includingstudent-athletes.Thepoliciesandprocedureshavebeenapprovedthroughtheinstitution'snormalprocessforapprovingsuchpoliciesandcanbefoundontheintheStudentHandbookontheuniversitywebsite.

GamblingandSportsWageringThefollowingindividualsshallnotknowinglyparticipateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAAbylaw10.3):

1. Staffmembersofaninstitution’sathleticsdepartment;

2. Nonathleticdepartmentstaffmemberswhohaveresponsibilitieswithinorovertheathleticsdepartment(e.g.,chancellororpresident,facultyathleticsrepresentative,individualtowhomathleticsreports);

3. Staffmembersofaconferenceoffice;and

4. Student-athletes.BiolaUniversityexpectsthatallindividualsinvolvedintheathleticprogram,includingstudent-athletes,staffmembers,coaches,athletictrainersanduniversitypersonnelinvolvedwithBiolaAthleticswilladheretothefollowingunderstandingthatitisnotpermissibleto:

● Place,acceptorsolicitawager(onastaffmember’sorstudent-athlete'sownbehalforonbehalfofothers)ofanytypewithanyindividualororganizationonanyintercollegiate,amateurorprofessionalteamorcontest.Examplesofsportswageringinclude,butarenotlimitedto,theuseofabookmakerorparlaycard;Internetsportswagering;auctionsinwhichbidsareplacedonteams,individualsorcontests;andpoolsorfantasyleaguesinwhichanentryfeeisrequiredandthereisanopportunitytowinaprize(NCAABylaw10).

● Participateinsportswageringactivitiesorprovideinformationtoindividualsinvolvedinorassociatedwithanytypeofsportswageringactivitiesconcerningintercollegiate,amateurorprofessionalathleticscompetition(NCAABylaw10.3).Astudent-athletewhoviolatesthisbylawmayloseeligibilityinallsports.

Education● Theassistantathleticdirectorforcompliance/SWAwilleducatestudent-athletes

aboutgamblingandsportswageringduringtheAllStudent-AthleteMeetingsatthebeginningandendoftheacademicyear.

● Theassistantathleticdirectorforcompliance/SWAwillsendamonthlyComplianceNewsletterandemailstostudent-athletes,BiolaAthleticsandtheComplianceCommitteepriortoanymajorsportingevent(e.g.,SuperBowl,MarchMadness,etc.)

● Anystudent-athletewhoisstrugglingwithgamblingorsportswageringandwishesforsupportcancontacteithertheBiolaCounselingCenterorStudentDevelopment.BiolaUniversityiscommittedtoprovidingsupportandguidanceforstudentsstrugglingwithanyissueincludinggamblingandsportswagering.

DisciplinaryActionProspectiveorenrolledstudent-athletesfoundinviolationoftheprovisionsofthisregulationshallbeineligibleforfurtherintercollegiatecompetition,subjecttoappealtotheCommitteeonStudent-AthleteReinstatementforrestorationofeligibility(seeBylaw10forsanctionsofstudent-athletesinvolvedinviolationsofBylaw10.3).InstitutionalstaffmembersfoundinviolationoftheprovisionsofthisregulationshallbesubjecttodisciplinaryorcorrectiveactionassetforthinBylaw19oftheNCAAenforcement

procedures,whethersuchviolationsoccurredatthecertifyinginstitutionorduringtheindividual’spreviousemploymentatanothermemberinstitution.

SanctionsThefollowingsanctionsforviolationsofBylaw10.3shallapply:

1. Astudent-athletewhoengagesinactivitiesdesignedtoinfluencetheoutcomeofanintercollegiatecontestorinanefforttoaffectwin-lossmargins(i.e.,“pointshaving”)orwhoparticipatesinanysportswageringactivityinvolvingthestudent-athlete’sinstitutionshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.

2. Astudent-athletewhoparticipatesinanysportswageringactivitythroughtheInternet,abookmakeroraparlaycardshallbeineligibleforallregularseasonandpostseasoncompetitionforaminimumperiodofoneyearfromthedateoftheinstitution’sdeterminationthataviolationoccurredandshallbechargedwiththelossofaminimumofoneseasonofeligibility.Ifthestudent-athleteislaterdeterminedtohavebeeninvolvedinaviolationofanyportionofBylaw10.3,thestudent-athleteshallpermanentlyloseallremainingregularseasonandpostseasoneligibilityinallsports.

Appendices● Add/DropForm ● AthleticEventChangeForm* ● AthleticScholarshipAgreementForm(ASA)* ● AthleticScholarshipAgreementRenewalForm(ASAR)* ● BiolaOutsideCamp/ClinicApprovalForm* ● BiolaRequestforApplicationFeeWaiver ● BiolaUniversityPPEForm ● Camp/ClinicEmployeeForm* ● Camp/ClinicParticipationWaiverForm** ● Camp/ClinicRequestForm* ● Camp/ClinicWrap-UpForm* ● Camps&ClinicsFreeorReducedAdmissionForm* ● CashAdvanceRequisitionForm ● ChangeinRoster-AddtoSquad ● ChangeinRoster-RemovefromSquad* ● ClassAttendanceForm ● CoachComplimentaryTicketRequestForm* ● CompensationRequisitionForm ● ConfidentialityContract* ● ConsentorDisclosureofProtectedHealthInformationForm* ● DeclarationofPlayingSeasonForm* ● DonationTransmittalForm ● DrugFreeSportCollectionGuidelines* ● EmergencyContactForm* ● EquipmentCheck-OutForm ● FinancialAidClarificationForm* ● FundraisingScholarshipForm* ● GameTravelReleaseForm* ● HiringAuthorizationForm ● HistoricalQuestionnaire* ● JournalReceiptForm ● MalePracticePlayerCertificationForm* ● MediaForm* ● MethodofCommunicationForm* ● MotorVehicleRecordAuthorizationForm* ● NCAADrug-TestingConsentForm* ● NCAAFinancialAidFormSummary* ● NLIRequestForm* ● OccasionalMealForm*

● Off-CampusRecruitingTripRequestForm* ● OfficialVisitRequestForm* ● PacWestAcademicEligibilityReportForm ● PermissiontoContact ● PermissionforOutsideCompetitionApprovalForm* ● PracticeChangeForm* ● PromotionalActivityForm* ● Reduction/CancellationofAthleticAidForm* ● ReimbursementRequisitionForm ● RulesInterpretationRequestForm* ● SickleCellNotificationForm* ● SquadList* ● StandardofConductForm* ● StudentHostInformationForm* ● StudentManagerAgreementForm* ● StudentTeamAssistantAgreementForm* ● Student-AthleteConsentandAuthorizationAgreementForm* ● Student-AthleteEmployment/InternshipForm* ● Student-AthleteRequestforReleaseForm* ● Student-AthleteSummerInformationForm* ● SummerSchoolPre-Approval* ● TravelItineraryForm* ● TransferRequestForm(HR) ● TransferTracerForm ● TransferTranscriptEvaluationForm ● TryoutForm* ● UndergraduateMajor/ConcentrationChangeForm ● UnofficialVisitForm* ● VolunteerAssistantCoachAgreementForm*

*ARMSform

**onlineatthecampregistrationwebsite

table of contents biola university mission, vision …...department organizational chart biola...

Documents

table o contents table of contents

biola california biola action committee. 12525 g...

· table of contents table of contents...

march 3rd biola university, 13800 biola ave, la mirada, ca...

biola guide biola guide - biola...

table of contents · table of contents ... 5

· iv table of contents table of contents

table of contents...2 table of contents table of contents...

table of contents€¦ · table of contents i

downloads.scia.net · table of contents 3 table of contents...

biola university identity guidelines

table of contents table of contents

table of contents · table of contents 10

biola interterm ecuador 2014

volume 2 march 2015 - biola university

pengaruh handedness dalam pembelajaran biola …

biola baseball · biola eagles (3-5, 1-5 gsac) vs. #18 cui...

2008 table of contents - indiana · table of contents table...

usir.salford.ac.uk of... · table of content iii table of...

john redford, biola university