time management
Post on 12-Aug-2015
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What is Time What is Time ManagementManagementHow well a person schedules
their time in a day or a week.Helps you to set goals &
priorities, organizing your hours and days into designated activities.
TipsTipsMake a list , which needs to be
done each week.Priorities them (Based upon time
availability & your values)
Time represents an important asset to both the individual and society.
Time must be distributed between
Social rolesInterpersonal relationshipsorganizational involvements
Youth AffairsYouth Affairsengage in extracurricular
activitiesdescribe themselves as
extremely busy with schoolwork, family obligations, jobs and many other activities.
PrioritizationPrioritization
The adolescence needs to prioritize which activity is most important. (based upon time and values)
need to say “No”need to say “No”
Sometime adolescents just need to say “No” to a certain activity or social obligation
How can Youth Manage their How can Youth Manage their time?time? Set goals – for a day, a
week, a month or even a year.
Decide what task must be done in order to achieve your goals.
Estimate how long will it take to complete each task.
Allow enough time to complete the task correctly.
GoalsGoalsWhat is it you want to accomplish?Top three persons of every field have
goals.Who am I? Where I am going?What do I want to accomplish.Goals must be in writing.If you don’t have any clear goals in
your life then you condemn forever to work for those who do.
Major Area of GoalsMajor Area of GoalsPersonal & Family goals.
◦These are the reasons why you alive.◦What do you want to accomplish for
yourself and your family.Business / Career / Financial / Material
Goals◦What is it you want to accomplish for
external world.◦Where you want to make your
coordinationSelf development goals
◦This is the key to accomplishing anything else.
Ask Question to yourselfAsk Question to yourselfWhat would you do or what goals
you set for yourself if you got one Crore Rupees.
What would you do if you learn just end of the day that you have only six months to live.
What one great thing which you get a dream if you could knew you not fail.
Make Daily “To Do” ListMake Daily “To Do” ListWrite down all task and activities that
you intend to accomplish for the day.Rate the items on your list according
to their importance. (save less important items for another day)
Cross off each task when completed. You’ll be able to see how much you have accomplished
……Contd.Contd.Working without a list is just as you
are driving a car on the street without steering.
Make a list before you sleep or in evening.
Successful life is based on a series of successful days,
Successful days based on a list.Check out points in the list, which
you accomplish.
Observe How you spend your Observe How you spend your timetimeHow you waste timeSpent time on low priority taskHave trouble getting startedTend to be inefficient
NoticeNoticeNotice when you have the most
energy, when you are most alert when you get tired and irritable what distracts you from high
priority activities
Plans of ActionPlans of ActionPut it in writing.Action without a planning of the
cause of every failure, underachievement, time wastage
MAKE A MASTER SCHEDULE MAKE A MASTER SCHEDULE OF FIXED ACTIVITIES FOR OF FIXED ACTIVITIES FOR THE WEEK!THE WEEK! It tells you what time is “committed”This includes sleeping, dressing,
eating, travel time, classes, work, friends and family etc.
Your fix schedule.Includes thing which you have must
doHelps in identify your “Free” hours
that you have control over.
KEEP A RUNNING LIST OF KEEP A RUNNING LIST OF ASSIGNMENTSASSIGNMENTS Keep track of what needs to be
done soon It will be helpful to note any due
dates the time required and the importance of the task.
Example: Dot net ClassHow long will it take.
DON’T PROCRASTINATEDON’T PROCRASTINATE Postponing work on a project
makes you feel pressured for time
Schedule it now and do it! You will feel good when you have
completed the task
PREVENT PREVENT INTERRUPTIONSINTERRUPTIONS!!Interruptions cause you to lose
time.Avoid places where you will be
easily interrupted.Ask that you not be interrupted
for a certain length of time.
MAKE USE OF SMALLMAKE USE OF SMALL AMOUNTS OF TIMEAMOUNTS OF TIME Even 15 or 30 minutes of time
are enough to accomplish some tasks or parts of a large project.
Set PrioritiesSet PrioritiesWhat is relevant and irrelevant?What is important and what is
not important.
IMPORTANT Vs URGENT IMPORTANT Vs URGENT MATRIX MATRIX
Urgent Not Urgent
Important
1 Activities•Crises•Pressing Problems•Deadline-driven projects
1 Activities•Preparation •Crises Prevention•Values Clarification•Planning•Relationship building•True re-creation
Not Important
1 Activities•Interruptions, some phone calls•Mall, some reports•Some meeting•Many popular activities
1 Activities•Details, Busy work•Some mail•Some phone calls•Time wasters•Many pleasant activities
REWARD YOURSELF FOR REWARD YOURSELF FOR SUCCESS!!!SUCCESS!!! After successfully completing a
priority task, treat yourself to something you enjoy.
Key PointsKey PointsThe skills needed for time management
are planning, organization, self-control and delegation
Bad time management= STRESSFocus on over all developmentTake on realistic goals an schedule
accurately.Do not over commit.Control your documents , workspace
and phone.
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