tips for better professional productivity

Tips for Better Professional Productivity

4th Annual Solo & Small Firm Conference

4th Annual Solo and Small Firm Conference

Are You Shovel Ready?

Inspired by Frederick Winslow Taylor & Bethlehem Steel

4th Annual Solo and Small Firm Conference

Checklists

http://accesscle.lsuc.on.ca

4th Annual Solo and Small Firm Conference

Hipster PDA

3” x 5” card

or

4 cards

per page

Samples from D*I*Y Planner 4UP editionhttp://www.diyplanner.com

4th Annual Solo and Small Firm Conference

Interruptions

2 minutes lost each day

= 8+ hours a year

15 minutes lost each day

= 62+ hours a year

4th Annual Solo and Small Firm Conference

When are your hot spots?

“Heat map”- Highlight productive

times- Highlight “down” times

Map from ProductiveFlourishing.com

4th Annual Solo and Small Firm Conference

Integrate, automate

How connected are your systems?- Use your Microsoft Office or other suite’s built-in

connectivity- Insert Object- Mail Merge in Word from your Outlook contacts- Embed files, so that an update in one is reflected in both

Practice management software is designed to enable single point of input

4th Annual Solo and Small Firm Conference

Search you

Use technology to find information fast- Desktop search tools

- Windows Desktop Search- Google Desktop- Copernic

- Search within your software

4th Annual Solo and Small Firm Conference

Starter templates for your practice

office.microsoft.com

4th Annual Solo and Small Firm Conference

Capture your time

Cut down on lost time, as in “where did it go?” with stop watch- Built into practice management software- Available as standalone software from Chrometa,

Element55- Point is not to bill more time

- What am I doing with my time (could I bill it?)- What can I do differently to use my time better?

4th Annual Solo and Small Firm Conference

Sync or you are sunk

Lotus NotesMicrosoft Outlook

GoogleCalendar

Staff or OtherE-mailUser

calendar“feed”

GooSync

Companionlink

HotSync

ActiveSync

Companionlink

iTunes

Google Calendar

Sync

4th Annual Solo and Small Firm Conference

THANK YOU!

Questions?