an inter-agency documentary policy on water and aquatic habitats euraslic, lyon, may 17th 2011...
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An inter-agency documentary policy on water and aquatic habitats
EURASLIC, Lyon, May 17th 2011
Florence Louis, Agence de l’Eau RMC – Rhône Méditerranée & Corse water agency
Françoise Bunch, ONEMA – National water agency on water and aquatic environments
OUTLINE
1- National framework of water management in France
Onema and its missions :
Research & Development and information system : work in conjunction
2- The documentation & information center network
Origins : the documentation & information center network “Fontaine”
The documentation & information center network “RFCD”
3- The national portal
Origins of the portal
A larger project
The portal : creation, evolution, documents, contributors
Technical structure and adaptation : Open Archive Initiative (OAI), Dublin Core, geographical fields
Improvements : search engine “Polyspot”, geographical search, saved searches
OUTLINE
1- National framework of water management in France
2- The documentation & information center network
3- The national portal
Organisational overview
The main public institutional bodies for public water policy in France:
The Ministry in charge of Ecology (MEDDTL)
ONEMA
Water Agencies in France (6)
Water management in France
The 1964 Water Law set out 6 large catchment areas for water resources management. 6 water agencies are responsible for the implementation of water policies in their basin.
The 1992 Water Law strengthened this approach with the elaboration of water planning tools for each large catchment area
The 2006 Water Law set out objectives and means to achieve good ecological and quality status : ONEMA is created
General information on ONEMA
Governmental agency overseen by the Ministry in charge of Ecology (MEDDTL)
Created by the French Water and Aquatic Environments Law, adopted on 30 December 2006 and the related Decree of 25 March 2007
All types of water systems (fresh/marine ; ground/surface)
Acting on the whole French territory, including overseas territories
Staff : 900, including 600 field technician
ONEMA is the reference technical agency for knowledge
and management of aquatic ecosystems
Two of its missions are to :
1 - Stimulate research and development Water framework Directive = Results oriented policy & evidence-based policy (good
ecological and quality status of water bodies by 2015)
The ONEMA and its French partners have pooled their research and development efforts to work together to preserve water quality and promote ecological well-being.
This effort generates a great number of reports which have to be made accessible (available to the public)
2 - Manage the French water information system and produce some data
Onema is in charge of finding ways of sharing and pooling the information
from each aquatic management institution. The documentation & information center network The National portal
OUTLINE
1- National framework of water management in France
2- The documentation & information center network
3- The national portal
Origins : The documentation and information center network « Fontaine »
A common bibliographic database:
1993 : Creation of the database “Fontaine”- contributors : water agencies + Ministry of Environment.1994 5000 bibliographic records of the reports produced by the Agences de l’Eau (Water Agencies)
and the Water Department of the Ministry of Environment 1996 Database appears on the OIEau website1997 Database appears on the Eaufrance website and water agency website
( bibliographic records in the pdf format )
Common rules to all contributors:
1995 All contributors must use the “water” thesaurus to index documents This thesaurus, created by the water agencies and the OIEAU contains 3200 keywords and was published in 1998
1995 Indexing guide to fill in the fields in a standardized way 1996 A catalogue of magazines is published, listing the reviews, issue numbers,
and dates available from each contributor2003 A Water Framework guide is created and published in 2004
Copyright contract is signed2005 A working group examines the rules concerning the public access to information.
A guide is realized from legal texts .
The documentation and information center network « RFCD »
The new, expanded information center network is a direct continuation of the old. It works toward the same goals and includes a larger number of contributors.
Contributors: 6 water agencies, office international de l’eau, Ministry of Ecology, research establishments and Onema
Documentary agencies work in conjunction with each other to share useful services such as :
- the distribution of laws and legislation gathered by the Water Legislation Watch (AE AP since 2004)
- the sharing of selected press articles
All of the water agency documentation and information centers have decided to pool their resources and work together in order to better promote their technical and scientific publications.
- through their inclusion in The national portal
- and also through our documentary policy which makes provision for the selective promotion of inter-agency publications by theme starting in 2011
OUTLINE
1- National framework of water management in France
2- The documentation & information center network
3- The national portal
The portal
Origins of the portal2003 : Directive 2003/4 guarantees easy access to environmental information.2006 : The Ministry of ecology observes that public technical reports about water are
unknown and inaccessible to the public. It is decided to implement Directive 2003/4.2008 : The Onema combines its own documents and those of Fontaine into one
database.The project increasesThe working group now includes : technical librarians working in research establishments
who contribute to the collaborative aquatic ecosystems database.Main goals- Look for other contributors, reference not only reports but different kinds of documents
(articles, books…)- Improve document management (identification and referencing of technical reports)- Afford efficient access to pdf files, including geographical research
This portal, “Les documents techniques sur l’eau”, now comprises all aforementioned public-institution databases and is managed by the Onema with technical help from Office International de l’Eau.
The portal
- Online since 19 June 2009, comprises 20 300 references
- Today includes 40,000 references and 18,000 technical and scientific pdf documents.
Evolution du nombre de notices indexées par le portail "Les documents techniques sur l'eau"
31000
20300
4000043479
0
10000
20000
30000
40000
50000
sept-09 janv-10 mai-10 sept-10
Numbers of references indexed from Sept 2009 to Sept 2010
The portal
Kinds of documents :
Reports, studies, articles, books, published in French or English (the title and the abstract has to be in French) technical or scientific documents about knowledge management and aquatic ecosystems.
Current contributors :
6 water agencies, office international de l’eau, Ministry of Ecology (SIDE), office de l’eau de la Martinique, office de l’eau de la Réunion, Onema, Ifremer, Cemagref, BRGM, Gest’eau, Sandre, INRA, Ineris…
www.documentation.eaufrance.fr
Technical structure and adaptation of the contributors
Each contributor: is a data providercollects its on documents (pdf or paper version)makes its studies available on internetprovides metadata
National portal (OIEau): is a service providercollects the metadata from the data providorsindexes the metadata indexes full text in distant sitesprovides a unique research interface
OIEau
Document
Metadata
URL links to the
document
consults
Water Agency
Documents (pdf)
Metadata
Only on Water
Agency website
Métadata URL links to the document
Central Index
SIDE
Documents (pdf)
Metadata
Only on SIDE website
IFREMER
Documents (pdf)
Metadata
Only on IFREMER website
ONEMA
Documents (pdf)
Metadata
Only on ONEMA website
National portal- collects the references - indexes the documents
in distant sites- distributes
PDF files remains on the institutions’website
Progressive adaptation of the contributors :
Each contributor must:
- Create and organize its own OAI repository.
- Be able to manage and export metadata documents using Dublin Core format.
- Create an http web server which is able to respond to simple requests by generating XML data streams.
- Make documents PDF files available on contributor’s own web site.
Technical structureDublin Core metadata is used to describe resources held, owned or produced by companies,
governments and international organisations to supporting portal services or internal knowledge management. There are also implementations where Dublin Core metadata is used as a common exchange format supporting the aggregation of collections of metadata, such as the case of the Open Archive Initiative (OAI).
The Dublin Core metadata standard is a simple yet effective element set for describing a wide range of networked resources. The Dublin Core standard includes two levels: Simple and Qualified.
Métadonnée Balise Oblig. Métadonnée Balise xsi:type Oblig.Titre dc:title Oui Titre dc:title Oui
Auteur dc:creator Oui Titre alternatif dct:alternative
Date de publication dc:date Oui Créateur de la ressource dc:creator
Diffuseur document dc:publisher Oui Producteur dc:creator pse:producteur
Diffuseur métadonnées dc:publisher Oui Contributeur dc:contributor
Langue dc:language Oui Date de création dct:creation
URL dc:identifier Date de modification dct:modified
Résumé dc:description Date de publication dct:issued
Mots clés dc:subject Date d'acceptation dct:dateAccepted
Droits dc:rights Date du copyright dct:dateCopyrighted
Couverture géographique dc:coverage Diffuseur des métadonnées dc:publisher pse:MetaDiffuseur Oui
Editeur / Diffuseur de la ressource dc:publisher Oui
Point de contact sur la ressource dc:publisher pse:PointContact
Langue dc:language [namespace langue] Oui
Identifiant dc:identifier [espace de nommage]
Adresse URL des métadonnées en HTML dc:identifier pse:MetaHTML
Adresse URL de la ressource dc:identifier URI
Résumé dc:description pse:resume
Description dc:description
Mots clés dc:subject
Droits d'accès et d'utilisation dc:rights
Relation dc:relation
Thème dc:subject
Fréquence de mise à jour dct:accrualPeriodicity
Couverture géographique dct:spatial [espace de nommage]
Niveau géographique dc:subject
Niveau de lecture dc:audience
Nature de la ressource dct:type pse:TypeRessource
Oui, au moins pour une des
trois
Dublin Core simple Dublin Core qualifié
Progressive adaptation of the contributors:
Contributors must :- Register references- Obey the rules in describing documents (fields : metadata provider, document provider,
URL, geographical description)
Geographical fields: 4 kinds of information :- codes to describe the area
- Town, county, region (administrative codes INSEE) - 3 codes to describe water
- River (codes BD Carthage) - Underground water (codes BFRHF)- Lake, ponds (codes SANDRE)
Finding a document :- The traditional method (words) search engine Polyspot- The geographical method (rectangle on the map or region code)- Combining both methods
Improvements
- July 2010 : a new search engine Polyspot was configured
- December 2010 : geographical research method was developed
- 2011 :
- geographical research method will be on line,
- new contributors will participate,
- saved searches will be available with e-mail alert
Saved searches
Principe
Sur le portail, chaque internaute qui le souhaite peut : Se créer un compte personnel Créer des requêtes et les mémoriser Relancer ces requêtes quand il le souhaite Paramétrer des alertes mail sur ces
requêtes (exécution périodique et envoi automatique par mail des nouveaux documents).
Création d'un compte personnel
Saved searches
Créer une requêteet la mémoriser
1
32
• 1 Faire une recherche en la filtrant si besoin• 2 Dans le pavé "Mes requêtes", cliquer sur le lien "Mémoriser ma recherche" ce qui affiche la fenêtre "Requête / alerte"• 3 Dans la fenêtre "Requête / alerte", donner un nom, et définir la fréquence d'alerte et le mail auquel envoyer les nouveaux documents• La requête ainsi mémorisée se retrouve dans le pavé "Mes requêtes"
Mes requêtesMémoriser ma recherche
Requête / alerte
Pas de requête
Infobulle affichée lors du passagede la souris sur le nom de la requête
Exécution des requêtes mémorisées à la demande
Dans le pavé "Mes requêtes", il suffit de cliquer sur le nom de la requête pour l'exécuter immédiatement
Lorsque la requête mémorisée a étérelancée, l'ensemble de ses critères sont affichés à droite comme àl'accoutumée
Mes requêtes
Mémoriser ma recherche
Relancer la requête
Saved searches
Infobulle affichée lors du passage de la souris sur la fréquence de la requête
Modification / suppression des requêtes mémorisées
Dans le pavé "Mes requêtes", il suffit de cliquer sur la fréquence de la requête pour ouvrir la fenêtre de modification / suppression
Mes requêtes
Mémoriser ma recherche
Modifier (le nom ou la fréquence) ou supprimer la requête
Exécution automatique et mail d'alerte
Exemple de mail reçu automatiquement dans la boîte de l'utilisateur, en fonction descritères de sa requête mémorisée.
Alerte du portail "Les documents techniques sur l'eau"
Nouveaux documents correspondants à :
Votre requête : brochet
Nom de la requête.Pour connaître les critères de la requête, la relancer dans son espace personnel