arra 5311 program division of mass transportation james ogbonna chief rural transit & intercity...
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ARRA ARRA 53115311 Program Program Division of Mass TransportationDivision of Mass Transportation
James OgbonnaJames OgbonnaChief
Rural Transit & Intercity Bus Branch(916) 651-6116
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
SECTION 5311 GRANT PROCESS American Recovery and Reinvestment Act (ARRA) of 2009
CALL FOR PROJECTSAPPLICATIONS
DUE TO HEADQUARTERS
Federal Transit Administration (FTA)
Caltrans - Headquarters
Subrecipient / Local Agency
AGENCY / EQUIPMENT
MONITORING(continues useful
life)
DELIVERPROJECT(Notice to Proceed)
REQUEST FOR REIMBURSEMENT
EXECUTE CONTRACT(2 WEEKS)
2/5/2009 3/5/2009 4/17/2009 5/8/2009 5/29/2009 6/1/2009 6/9/2009
9/1/2009
ENCUMBRANCE PROCESS
(3 WEEKS)
STANDARD AGREEMENTS
INITIATED
DISTRIBUTEESTIMATES
REVIEW & FINAL
APPROVAL OF PROJECT
APPLICATIONS
8/21/2009 8/7/2009 7/17/2009
SEND REQUEST
FORAGENCY
SIGNATURE (3 WEEKS)
Caltrans - District
FINAL APPORTIONMENT
FHWA TRANSFERS FUNDS TO
FTA
SUBMIT TRANSFER
REQUEST TO LOCAL
ASSISTANCE ENGINEER
LOCAL ASSISTANCE REQUESTS FHWA
TRANSFER
Federal Highway Administration (FHWA)
FLEX FUND TRANSFER PROCESS
FTA NOTIFIES CALTRANS OF FUND
TRANSFER THROUGH TEAM
Department of Labor (DOL)
PROGRAMMING
MPO / RTPA
PREPARE, REVIEW & SUBMIT
CALTRANS GRANT TO FTA
DOL APPROVE GRANTOBLIGATE, EXECUTE &
AWARD BY FTA
180-DAYARRA
MILESTONE
ARRA Legislative Requirement
American Recovery and Reinvestment Act (ARRA) Reporting Requirements
•Total amount of recovery funds received from agency
•Amount of recovery funds received that were expended or obligated to projects or activities
•Detailed list of all projects or activities for which recovery funds were expended or obligated
•Detailed information on any subcontracts or subgrants awarded by the recipient.
Reports are due monthly to Caltrans HQ, and no later than then 10th of the following month
For Example, The Report for December would be due by January 10th
THANK YOU!THANK YOU!
QUESTIONS?QUESTIONS?
CONTACT CONTACT INFORMATIONINFORMATION
James OgbonnaJames OgbonnaChief
Rural Transit & Intercity Bus
Branch(916) 651-6116
http://www.dot.ca.gov/hq/MassTrans/http://www.dot.ca.gov/hq/MassTrans/5311.html5311.html
5311 Update(s)
DBE & Cost Allocation Plans
ARRA ARRA 5311(f)5311(f) Inter-City Inter-City Bus Program Bus Program
FundingFunding• Approximately $5.2 million will be available • Funding is allocated based on a statewide competitive basis.
• Capital projects
• Projects are funded 100%
Eligible ApplicantsEligible Applicants
• Public Transportation Providers
• Private Transportation Providers
• Non-Profit Organizations
• Tribal Governments
Additional InformationAdditional Information
Please attend the Greyhound Please attend the Greyhound Presentation, Wednesday, 18Presentation, Wednesday, 18thth 1:30pm – 3:00pm1:30pm – 3:00pm
CONTACT CONTACT INFORMATIONINFORMATION
James OgbonnaJames OgbonnaChief
Rural Transit & Intercity Bus
Branch(916) 651-6116
http://www.dot.ca.gov/hq/MassTrans/http://www.dot.ca.gov/hq/MassTrans/5311.html5311.html
Fred LenhartFred LenhartAssociate Planner
(916) [email protected]
Ronaldo HuRonaldo HuTransportation Planner
(916) [email protected]