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SBO Configuration Document
SYSTEM INITIALIZATIONSETUPMASTER DATAAUTHORIZATION
PACIFIC CEMENT PHILIPPINES, INC.
SAP Business One Implementation
SBO CONFIGURATION DOCUMENTConfiguration Stage
SYSTEM INITIALIZATION, SETUP, MASTER DATA and AUTHORIZATIONPage 2 of 27
TABLE OF CONTENTS
SECTION 1. DOCUMENT VERSIONS.................................................................................................................................................................... 3
SECTION 2. DOCUMENT CONTENTS.................................................................................................................................................................. 3
2.1. ADMINISTRATION: SYSTEM INITIALIZATION............................................................................................................................................42.1.1 Company Details......................................................................................................................................................................................................... 42.1.2 General Settings.......................................................................................................................................................................................................... 52.1.3 Document Numbering.................................................................................................................................................................................................92.1.4 Document Settings.................................................................................................................................................................................................... 10
2.2. ADMINISTRATION: SETUP.................................................................................................................................................................122.2.1 General – Define Users..............................................................................................................................................................................................122.2.2 Financials – G/L Account Determination...................................................................................................................................................................132.2.3 Financials - Define Transaction Codes.......................................................................................................................................................................142.2.4 Financials – Projects..................................................................................................................................................................................................152.2.5 Financials – Define Tax Groups................................................................................................................................................................................. 162.2.6 Financials – Define Withholding Tax.........................................................................................................................................................................162.2.7 Business Partners – Define Customer Groups............................................................................................................................................................172.2.8 Business Partners – Define Vendor Groups...............................................................................................................................................................172.2.9 Business Partners – Define Business Partner Properties............................................................................................................................................172.2.10 Business Partners – Define Payment Terms..........................................................................................................................................................182.2.11 Banking – Define Banks........................................................................................................................................................................................182.2.12 Banking – Define House Bank Accounts...............................................................................................................................................................182.2.13 Field Description Changes.....................................................................................................................................................................................19
2.3. ADMINISTRATION: APPROVAL PROCEDURES.........................................................................................................................................192.3.1 Approval Stages........................................................................................................................................................................................................ 192.3.2 Approval Templates.................................................................................................................................................................................................. 19
2.4. MASTER DATA................................................................................................................................................................................202.4.1 Chart of Accounts...................................................................................................................................................................................................... 202.4.2 Profit Centers............................................................................................................................................................................................................ 232.4.3 Business Partner - Customers....................................................................................................................................................................................272.4.4 Business Partner – Vendor........................................................................................................................................................................................ 38
2.5. AUTHORIZATION.............................................................................................................................................................................39
SAP Business One Implementation Project Pacific Cement Philippines, Inc.
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SYSTEM INITIALIZATION, SETUP, MASTER DATA and AUTHORIZATIONPage 3 of 27
DOCUMENT ACCEPTANCE
(This document is deemed official once accepted by Pacific Cement Philippines, Inc)
Name Company – Position Date SignedCreated By Denisse Calaquian Fasttrack Solutions – Project Manager
Reviewed By Emil Gatus Fasttrack Solutions – Quality Assurance Manager
Accepted By Enrico Raymundo Pacific Cement Phils. Inc – Proj. DirectorMa. Simolette Tejol Pacific Cement Phils. Inc – Proj. Manager
SECTION 1. DOCUMENT VERSIONS (This contains the log of changes made in this document.)
Version Date Modified Modified By Remarks1.0 Sept 14, 2010 Denisse Calaquian Configuration workbook creation2.03.04.0
SECTION 2. DOCUMENT CONTENTS
The succeeding pages contain documentation of the actual initialization settings for Pacific Cement Philippines, Inc. in SAP Business One.
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2.1. ADMINISTRATION: System Initialization
2.1.1 Company DetailsMenu Path: Administration ► System Initialization ► Company Details
► General TabGeneral Tab : Local and Foreign LanguageCompany Name 100 Chars Pacific Cement Philippines, Inc.Street / PO Box 100 Chars Km. 11, Brgy. QuezonBlock 100 CharsCity 100 Chars Surigao CityZip Code 20 Chars 8400Country PhilippinesInternet Address 50 Chars www.pacemco.comPrinting Header 100 Chars Pacific Cement Philippines, Inc.Active Manager 50 CharsPhone Number 1 20 Chars (086)8267773, (086)8267510/11Phone Number 2 20 Chars (086)8262506 / (086)8263460Fax 20 Chars (086)8267773E-Mail 100 Chars [email protected],
[email protected]@pldtdsl.net
► Accounting TabAccounting Data TabTax Code 8 CharsTax Office 100 CharsFederal Tax ID 1, 2, 3 32 Chars 005-222-809Additional ID – TIN Number 32 CharsExemption Number 9 CharsTax Deduction Number 9 CharsHolidays Dates 2010Weekend Day Saturday - Sunday
► Basic Initialization TabBasic Initialization TabChart of Accounts Template “User Defined”Local Currency 3 Chars PHPSystem Currency 3 Chars PHPDefault Account Currency PHPDisplay Credit Balance with Negative Sign Checkbox
Use Segmentation Accounts CheckboxUse Negative Amount for Reverse Transaction
Checkbox
Permit More than One Document Type per Series
Checkbox
Multi-Language Support CheckboxDefault Valuation Method Checkbox Moving AverageManage Item cost per Warehouse Checkbox
Allow Stock Release w/o Item Cost Checkbox
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NOTE: Once transactions are entered, the settings for “Basic Initialization Tab” cannot be changed.
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2.1.2 General SettingsMenu Path: Administration ► System Initialization ► General Settings
► Posting Periods (Tab)Period Code 2010Period Name 2010Sub-Periods MonthsNo. of Periods 12Period Indicator 2010Active YesLocked No
Code Name Posting Period Due Period2010-01 2010-01 Jan 1 2010 Jan 31 2010 Jan 1 2010 Dec 31 20112010-02 2010-02 Feb 1 2010 Feb 28 2010 Jan 1 2010 Dec 31 20112010-03 2010-03 Mar 1 2010 Mar 31 2010 Jan 1 2010 Dec 31 20112010-04 2010-04 Apr 1 2010 Apr 30 2010 Jan 1 2010 Dec 31 20112010-05 2010-05 May 1 2010 May 31 2010 Jan 1 2010 Dec 31 20112010-06 2010-06 Jun 1 2010 Jun 30 2010 Jan 1 2010 Dec 31 20112010-07 2010-07 Jul 1 2010 Jul 31 2010 Jan 1 2010 Dec 31 20112010-08 2010-08 Aug 1 2010 Aug 31 2010 Jan 1 2010 Dec 31 20112010-09 2010-09 Sep 1 2010 Sep 30 2010 Jan 1 2010 Dec 31 20112010-10 2010-10 Oct 1 2010 Oct 31 2010 Jan 1 2010 Dec 31 20112010-11 2010-11 Nov 1 2010 Nov 30 2010 Jan 1 2010 Dec 31 20112010-12 2010-12 Dec 1 2010 Dec 31 2010 Jan 1 2010 Dec 31 2011
NOTE:1. Sub-Periods
a. Yearb. Quartersc. Monthsd. Days
2. Value Date – define a date range that is broader than the current posting period (posting date). This is usually last day of your posting date plus the longest payment terms days.
► BP (Tab)Customer Activity Restrictions
Credit Limit Checkbox
Commitment Limit Checkbox
A/R Invoice Checkbox
Delivery Checkbox
Sales Order Checkbox
Set Commission BySales Employees Checkbox -Items Checkbox -Customer Checkbox -
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Consider Deliveries Balance Checkbox -Default Customer Payment Terms Dropdown Cash Advance/PrepaidDefault Vendor Payment Terms Dropdown 30daysDefault Customer Pmt Method DropdownDefault Vendor Pmt Method Dropdown Outgoing-CheckSubmit Credit Voucher Dropdown AutomaticallyActivate Approval Procedure Checkbox Display Accounts Balance By Control Accounts Checkbox
NOTE:Payment Terms must be defined first in choosing the Default Customer Payment Terms and Vendor Payment Terms
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► Budget (Tab)Budget Initialization Checkbox For Document that Deviates from the Budget
Block Deviation from Budget Radio ButtonWarning Radio Button Without Warning Radio Button
For Annual Budget Radio ButtonFor Monthly Budget Radio Button
Purchase Orders Checkbox Goods Receipt POs Checkbox Accounting Checkbox
Note: This functionality is enabled for future use.
► Services (Tab)At the Beginning of Each Session
Perform Data Check CheckboxOpen Exchange Rates Table CheckboxDisplay Recurring Postings on Execution Checkbox Send Alert for Activities Scheduled for Today Checkbox Display Inbox When New Message Arrives Checkbox Open Window for Credit Voucher Ref. Update
Checkbox
Open Postdated Checks Window CheckboxUpdate Messages (Min.) Text Box 0Open Postdated Credit Vouchers Window Dropdown No
Internet DefinitionsUse Proxy Server for Web Connection Checkbox
TelephoneArea Code 02For External LineHistory / Log 9999
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► Display (Tab)Language Dropdown EnglishColor Dropdown ClassicDefault Length Unit Dropdown cmDefault Weight Unit Dropdown kgTime Format Dropdown 24HHDate Format Dropdown MM/DD/YYYYSeparator /Ext. Image Processing Dropdown PartialNo. of Rows in 'List of' Windows Text Box 0Account Segment Separator Text Box -Decimal Places (0…6)
Amounts Text Box 6Prices Text Box 6Rates Text Box 4Quantities Text Box 3Percent Text Box 2Units Text Box 3Decimals in Query Text Box 2Separator Text Box .Thousand Sep. Text Box ,
Display Currency on the Right CheckboxExchange Rate Posting
Direct Radio Button Indirect Radio Button
►Path (Tab)Microsoft Word Templates FolderMicrosoft Excel FolderPicture FolderAttachments FolderExtension FolderCurrent Scanner
NOTE:The path declared in this tab should be common to all users. All converted files from SAP Business One (through excel, word, bitmaps, attachments) will de stored in the said paths by default. So, the path must be pointed to the server. Use the “Standard Shared folder of SBO”.
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2.1.3 Document NumberingMenu Path: Administration ► System Initialization ► Document Numbering
Note: The document numbering assigned is enough for the rest of the year. This may not be applicable to next year transactions. It may be required to setup another document numbering which is longer for 2010.
DocumentSeries Name First Series Last Series
Change Menu names
Sales – A/RSales Order MKG - 04 WASSales Delivery PHS - 01A/R InvoiceA/R Credit MemoA/R Down PaymentSales Quotations MKG - 03 Sales OrderPurchasing – A/PPurchase Order PUR-02Goods Receipt PO WHS-01 MRRGoods Return WHS-35A/P Invoice C/T - 08A/P Credit MemoA/P Down PaymentLanded CostsBankingIncoming Payment (Receipts)Outgoing Payment (Disbursement)
C/T - 10
DepositsInventory
Goods Issue WHS-17 Issue Voucher
Goods Receipt WHS-18Stock Transfers
Bagged Cement Transfer Transfer/Return Slip
PHS - 02
Inventory RevaluationProductionProduction OrderFinancialJournal Entry
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2.1.4 Document SettingsMenu Path: Administration ► System Initialization ► Document Settings
► General (Tab)Calculate Gross Profit Checkbox (Default)
Base Price Origin Dropdown Item costCalculate % Gross Profit as:
Profit/Sales Price Radio ButtonProfit/Base Price Radio Button (Default)
Remarks on the Documents Will IncludeBase Document Number Radio ButtonCustomer/Vendor Ref No. Radio Button
When Displaying a Sales BOM in Documents, Show:Price and Total for Parent Item Only Radio Button Price for Child Items that Comprise Radio Button
When Attempting to Release Stock Below The Minimum Level:Without Warning Radio ButtonWarning Only Radio Button (Default)Block Release Radio Button
Manage Inventory by Whse Checkbox (Default)Block Below Zero Quantity Checkbox (Default)Rounding Method
By Currency Radio Button (Default)By Document Radio Button
Exchange Rate Base Date (A/P Documents) Dropdown Posting Date (Default)Round Tax Amount in Rows CheckboxDisplay Rounding Remark CheckboxUse Warehouse Address CheckboxManage Expenses (Freight) in Documents Checkbox (Default)
Expenses and SetupBlock Documents with Earlier Posting Date Checkbox
Allow Future Posting Date Checkbox
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► Per Document (Tab) Document DropdownBankingIncoming Payment
Split BP/Account in Journal Entry CheckboxMaximum No. of Documents in PaymentSplit Credit Voucher CheckboxDisplay All Transactions by Default Checkbox
DepositSplit BP/Account in Journal EntryIn Cash Check Deposits Checkbox In Postdated Checks Deposit Checkbox In Credit Deposit Checkbox
Outgoing PaymentSplit BP/Account in Journal Entry CheckboxMaximum No. of Documents in PaymentSplit Credit Voucher CheckboxDisplay All Transactions by Default Checkbox
Postdated DepositSplit BP/Account in Journal EntryIn Postdated Credit Voucher Deposit Checkbox
FinancialsJournal Entry
Block Unbalanced FC Journal Entry Checkbox Block Multi Currency Journal Entry Checkbox Block Editing of Totals in System Currency Checkbox Block Posting Date Editing per Row Checkbox Block Document Date Editing per Row Checkbox Use Automatic VAT Checkbox
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2.2. ADMINISTRATION: Setup
2.2.1 General – Define UsersMenu Path: Administration ► Setup ► General ► Users
#User Code User Name
Department Branch
1 UNM001 Jose Ramon V. Cortes OTP Makati2 UNM002 Inocencio R. Cortes OTP Makati3 UNM003 Enrico C. Raymundo OTP Makati
4 UNS001 Julius B. Yballe OTPSurigao
5 UNS002 Redempto G. Ecoben ProductionSurigao
6 UNS003 Renato F. Cortes TreasurySurigao
7 UNS004 Glenda G. Cortes CorporateSurigao
8 UNS005 Nestor Y. Saldivar SalesSurigao
9 UNS006 Simolette S. Tejol OTPSurigao
10 UNS007 Alex F. Obenza ControllingSurigao
11 UNS008 RUBEN F. CORTES PurchasingSurigao
12 UNS009 Treasury TreasurySurigao
13 UNS010 Charlie D. Ortega MechanicalSurigao
14 UNS011 Ramil M. Nengasca ElectricalSurigao
15 UNS012Rene M. Ello/CQ Escasinas Production
Surigao
16 LIS001 Prodn Planner/Shift Engr ProductionSurigao
17 LIS002 Issuing WarehouseSurigao
18 LIS003 Baltazar I. Llenos AdminSurigao
19 LIS004 Purchasing PurchasingSurigao
20 LIS005 Jovita C. Landero ControllingSurigao
21 LIS006 Rosalima O. Roboca Controlling Suriga
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22 LIS007 Placida S. Dubduban ControllingSurigao
23 LIS008 J.M. Sobrecaray WarehouseSurigao
24 LIS009 Luther P. Arriesgado FMPSurigao
25 LIS010 Sales SalesSurigao
26 LIS011 Leopoldo F. Corro PortSurigao
27 LIS012 Alfredo A. Cortes Pack HouseSurigao
28 LIS013 Glenn G. Zerda SAEDSurigao
29 LIS014 A Zerda/E Catelo BMHSurigao
30 LIM005 Makati Makati Makati
31 LIPR01 Ronald S. Dubduban SalesSurigao
32 LIPR02 Marlowe G. Jolejole TreasurySurigao
33 LIPR03 Felix L. Macalisang ElectricalSurigao
34 LIPR04 Planner ElectricalSurigao
35 LIPR05 Kenneth Karr E. Cagas QASurigao
36 LIPR06 Richard B. Morite QASurigao
37 LIPR07 Josel M. Paloma AdminSurigao
38 LIPR08 Gheleene S. Buenaflor SAEDSurigao
39 LIPR09 Joel G. Taganahan SAEDSurigao
40 LIPR10 Julius N. Galindo SAEDSurigao
41 LIPR11 Michael C. Resare MechanicalSurigao
42 LIPR12 Emilio P. Desoloc MechanicalSurigao
43 LIPR13 Rustico Lisondra MechanicalSurigao
44 LIPR14 Planner Mechanical Suriga
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45 LIPR17 Romeo B. Javellana PortSurigao
46 LIPR18 Planner BMHSurigao
47 LIPR15 Erlito M. Orit FMPSurigao
48 LIPR16 Planner FMPSurigao
49 LIS015 Receiving WarehouseSurigao
50 LIPR19 Jeffrey E. Dorola TreasurySurigao
51 LIPR20 Simolette Tejol OTPSurigao
52 LIPR21 Jovita C. Landero - PR ControllingSurigao
53 LIS016 QASurigao
54 LIPR22 Cynthia Q. Escasinas ProductionSurigao
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2.2.2 Financials – G/L Account Determination
Menu Path: Administration ► Definitions ► Financial ► G/L Account Determination
GL Account Determination – General TabSales TabPermit Change of Control Accts Checkbox
Accounts ReceivableDomestic Accounts Receivable G/L 110211000 - Account Receivable -
TradeForeign Accounts Receivable G/L 110211000 - Account Receivable -
TradeChecks Received G/LCash on Hand G/L 110111000 – Cash on Hand
Down Payment Clearing G/LDefault Customer for A/R Invoice + PaymentOverpayment A/R Account G/LUnderpayment A/R Account G/LRealized Exchange Diff. Gain G/L 712000202 - Realized Forex GainRealized Exchange Diff. Loss G/L 712000101 - Realized Forex LossCash Discount G/LRevenues Account G/L 410111000 - Cement Sales - Type 1Sales Credit Account G/L 410111000 - Cement Sales - Type 1
GL Account Determination – Tax TabSales TabWithholding Tax Checkbox
Default Withholding Tax CodeNI NumberExpiration DateCertificate No.Down Payment Tax Offset AccountSales Tax Group (Items) VAT Output 12%Sales Tax Group (Service) VAT Output 12%
GL Account Determination – Purchasing TabPurchase TabPermit Change of Control Accts Check
box
Accounts PayableDomestic Accounts Payable G/L 210111000 - Accounts Payable TradeForeign Accounts Payable G/L 210111000 - Accounts Payable Trade
Realized Exchange Diff. Gain G/L 712000202 - Realized Forex GainRealized Exchange Diff. Loss G/L 712000101 - Realized Forex LossBank Transfer G/LCash Discount G/L
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Cash Discount Clearing G/LDown Payment Clearing Account G/L 210211000 – Customer’s DepositExpense Account G/LPurchase Credit Account G/L 210111000 - Accounts Payable TradeOverpayment A/P Account G/LUnderpayment A/P Account G/LExpense Account G/L 522004909 – Other expensesExpense Account - Foreign G/L 522004909 – Other expensesExpense Account - EU G/L 522004909 – Other expensesPurchase Credit Account G/L 522004909 – Other expensesPurchase Credit Account - Foreign G/L 522004909 – Other expensesPurchase Credit Account - EU G/L 522004909 – Other expensesDown Payment Clearing Account G/L 110212000 - Advances to Suppliers
GL Account Determination – General TabGeneral TabCredit Card Deposit Fee G/LRounding Account G/LReconciliation Difference G/LPeriod-End Closing Account G/LRealized Exchange Diff. Gain G/LRealized Exchange Diff. Loss G/L
2.2.3 Financials - Define Transaction Codes
Menu Path: Administration ► Setup ► Financials ► Transaction Codes
Transaction Code (4 Chars) Description (20 Chars)C/A Liquidation of Cash AdvancesSAL Salaries & WagesFT Fund transfer
2.2.4 Financials – Projects
Menu Path: Administration ► Setup ► Financials ► Projects
Project (8 Chars) Project Name (30 Chars)
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2.2.5 Financials – Define Tax GroupsMenu Path: Administration ► Setup ► Financials ► Tax ► Tax Groups
Code (8 Chars) Name (50 Chars) Category (Input or Output)
Effective Date
Rate % Tax Account
VATINP VAT INPUT 12% Input 01.01.10 12 110814000VATDEF VAT DEFERRED
INPUT 12%Input 01.01.10 12 110814000
XI Exempt Input Input 01.01.10 0 110814000VATDIT VAT DEFERRED
INPUT 12%Output Tax 01.01.10 12 110814000
VATOUT VAT OUTPUT 12% Output Tax 01.01.10 12 210116000X0 Exempt Output Output Tax 01.01.10 0 210116000
2.2.6 Financials – Define Withholding Tax
Menu Path: Administration ► Setup ► Financials ► Tax ► Withholding Tax
Wtax Code (4 Chars)
Wtax Name (50 Chars) Category(Invoice or Payment)
Effective Date
Rate % Tax Account
C010 EWT – Professional (gross income <=P720,000)
Payment 20100101 10 210112000
C030 EWT – Professional (gross income > P720,000)
Payment 20100101 15 210112000
C070 EWT- Insurance agents & insurance adjusters
Payment 20100101 10 210112000
C100 EWT – Rentals Payment 20100101 5 210112000C120 EWT – Prime Contractors/sub-
contractorsPayment 20100101 2 210112000
C140 EWT- Commercial brokers Payment 20100101 10 210112000C158 EWT – Contractors/dealers/end-users
(Goods)Payment 20100101 1 210112000
C160 EWT – Contractors/dealers/end-users (Services)
Payment 20100101 2 210112000
C640 EWT – LGU’s (1%) Payment 20100101 1 210112000I010 EWT - Professional (gross income <=
P720,000)Payment 20100101 10 210112000
I030 EWT - Professional (gross income > P720,000)
Payment 20100101 15 210112000
I100 EWT – Rentals Payment 20100101 5 210112000I120 EWT - Prime Contractors/sub-
contractorsPayment 20100101 2 210112000
I158 EWT - Contractors/dealers/end-users (Goods)
Payment 20100101 1 210112000
I160 EWT - Contractors/dealers/end-users (Services)
Payment 20100101 2 210112000
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I640 EWT - LGU's (1%) Payment 20100101 1 210112000
2.2.7 Business Partners – Define Customer Groups
Menu Path: Administration ► Setup ► Business Partners ► Customer Groups
Group Name (20 Chars)DealerContractorLGUEnd UserAdvances-CementAdvances-OBAdvances-PersonalAdvances-Medical
2.2.8 Business Partners – Define Vendor Groups
Menu Path: Administration ► Setup ► Business Partners ► Vendor Groups
Group Name (20 Chars)SurigaoCebuButuanManilaForeignCagayan de OroEmployees
2.2.9 Business Partners – Define Business Partner PropertiesMenu Path: Administration ► Setup ► Business Partners ► Business Partner Properties
Group Name (20 Chars)
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2.2.10 Business Partners – Define Payment TermsMenu Path: Administration ► Setup ►Business Partners ►Payment Terms
Code Due Date Based On Start From Months Days
100 CharsDoc. Date, Posting Date,
System Date, Closing Date
None, Month End, Half Month, Month Start
Number Number
COD Document Date - CBD Document Date CASH Document Date 15 Days Document Date 1515 Days - PDC Document Date 1530 Days Document Date None 3030 Days - PDC Document Date None 3045 Days Document Date None 4545 Days - PDC Document Date None 4560 Days Document Date None 6060 Days - PDC Document Date None 6090 Days Document Date None 9090 Days - PDC Document Date None 90Upon Completion/Acceptance of work Document Date None Per Billing Document Date None Per Billing every 15th and 30th Document Date None 15Per Billing every 5th and 20th Document Date None 530% Downpayment, Balance COD Document Date None 30% Downpayment, Balance 30 Days Document Date None 30% Downpayment, Balance 30 Days - PDC Document Date None 30% Downpayment, Balance Upon completion/acceptance of work Document Date 30% Downpayment, Balance 60 Days Document Date 30% Downpayment, Balance 60 Days - PDC Document Date 40% Downpayment, Balance COD Document Date 40% Downpayment, Balance Upon completion/acceptance of work Document Date 40% Downpayment, Balance 30 Days Document Date 40% Downpayment, Balance 30 Days - PDC Document Date 50% Downpayment, Balance COD Document Date
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50% Downpayment, Balance Upon completion/acceptance of work Document Date 50% Downpayment, Balance 30 Days - PDC Document Date 50% Downpayment, Balance 30 Days Document Date 50% Downpayment, Balance 45 Days - PDC Document Date 50% Downpayment, Balance 45 Days Document Date
Note:1. Term Code – Unique identification for the Payment Terms Code (Length (30Chars))2. Due Date Based On – put the following if:
a. P - If based on Posting Dateb. S - if based on System Datec. D - if based on Doc Date
3. Start From – identify the start date of “Due Date Based On” field computation:a. Y – Month Start. The system will compute due date on the start of the month.b. H – Half Month. The system will compute due date starting half of the month.c. E – Month End. The system will compute due date starting at the end of the month.d. Blank – no reference to the particular day of the month.
4. Months/Days – Optional, number of months + days to be added on the “Due Date Based” field.5. Tolerance Days – Optional, number of days allowed for late payments before finance charging.6. No. of Installments – Optional, if the payment will be of number of installments.7. Cash Discount Name – Optional, if there will be prompt payment discount to be given.
2.2.11 Banking – Define Banks
Menu Path: Administration ► Setup ► Banking ►Banks
Country Code Bank Code (30 Chars) Bank Name (32 Chars)PH BDO Banco De OroPH PNB Philippine National BankPH UNB Union BankPH BPI Bank of the Philippine IslandsPH LBP Land Bank of the PhilippinesPH RCBC Rizal Commercial Banking Corp.PH CBC China Banking Corp.
2.2.12 Banking – Define House Bank AccountsMenu Path: Administration ► Setup ► Banking ►House Bank Accounts
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Bank Code Branch (50 Chars)
Account No. (50 Chars)
Next Check No. G/L Account
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BDO DELA ROSA-RADA-MAKATI
5370-00537-1/5378006771
110111001
BDO DELA ROSA-RADA-MAKATI
5370-00672-6/537-8006-887
110111002
BDO DELA ROSA-RADA-MAKATI
5370-00793-5/537-8006-917
110111003
BDO SURIGAO 3380-01665-3/3388-0034-24
110111005
CBC SALCEDO VILLAGE-MAKATI
124-035821-0 110111004
DBP SURIGAO 0850-007612-0301/0-01452-850-1
110116400
LBP SURIGAO 0982-1091-08 110111006LBP SURIGAO 0981-0822-49 110116200LBP SURIGAO 0981-0822-22 110116100RCBC HEAD OFFICE-
MAKATI8-001-08386-5 110114100
RCBC SURIGAO 1571-34359-9 110115300RCBC HEAD OFFICE-
MAKATI3-000-72798-8 110114600
RCBC FORT BONIFACIO-MAKATI
0-139-90013-9 110114800
RCBC FORT BONIFACIO-MAKATI
9-139-00471-8 110114700
2.2.13 Field Description Changes
Document Document Section Original Field Name New Field Name PurposePurchase Order Header Vendor Ref. No Your RefPurchase Order Footer Owner Prepared bySales Quotation Header Doc Due Date Agreed Delivery
DateSales Order Header Vendor Ref. No SO#Sales Order Footer Sales Employee Sales ManagerIncoming Payment Header Reference PR#Outgoing Payment Header Reference OR#Goods Receipt Header Ref. 2 I.V No.Service Call Header Customer Department CodeService Call Header Customer Name Requesting
department
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Service Call Footer Problem type SymptomService Call Header Serial No. Asset TypeService Contract Header Customer Name Requesting
department Service Contract Header Customer Department CodeService Contract Header Customer Name Requesting
department Service Contract Footer Response Time Estimated timeService Contract Footer Resolution Time Actual Time
2.3. ADMINISTRATION: Approval Procedures
2.3.1 Approval Stages
Menu Path: Administration ► Approval Procedures ►Approval Stages
Stage Name Stage DescriptionNo. of approvals
required Authorizer Department
1A/P Invoice - Controller A/P Invoice - Controller 1 Alex F. Obenza Controlling
2A/P Invoice – VP Finance A/P Invoice – VP Finance 1 Enrico Raymundo
3 MRR - Warehouse MRR - Warehouse 1 Joven M. Sobrecaray Warehouse
4 MRR - Controlling MRR - Controlling 1 Rosalima Robocca Controlling
3PO up to 50,000 (Staff)
PO up to 50,000 by Purchasing Staff 1 Ruben F. Cortes Purchasing
4PO up to 50,000 (Manager)
PO up to 50,000 by Purchasing Manager 1 Julius B. Yballe OTP
5PO over 50,000 - 500,000
PO over 50,000 - 500,000 by Purchasing Staff 2 Ruben F. Cortes Purchasing
Julius B. Yballe OTP
6PO over 500,000 up to 1,000,000
PO over 500,000 up to 1,000,000 2 Julius B. Yballe OTP
Inocencio R. Cortes Corporate
7PO over 1,000,000 above PO over 1,000,000 above 2 Julius B. Yballe OTP
Inocencio R. Cortes Corporate
Jose Ramon V. Cortes Corporate
8 Sales Order Sales Order 1 Nestor Saldivar Sales
9 Issue Voucher Issue Voucher 1 Joven M. Sobrecaray Warehouse
SAP Business One Implementation Project
Pacific Cement Philippines, Incorporated
SBO CONFIGURATION DOCUMENTConfiguration Stage
SYSTEM INITIALIZATION AND SETUPPage 25 of 27
2.3.2 Approval Templates
Menu Path: Administration ► Approval Procedures ►Approval Templates
Name Description Originator Documents Stages Terms1 A/P Invoice A/P Invoice LIS005a - Jovita Landero
2 MRR MRRLIS002a - Cipriano A. Centural
Goods Receipt PO MRR Always
3PO up to 50,000 (Staff)
PO up to 50,000 by Purchasing Staff
LIS004a - Robert P. MacalamLIS004-B – Denis ApatanLIS004-C – Anjanette Cutamora
Purchase Order
PO up to 50,000 (Staff)
Total document is less than or equal to 50,000
4
PO up to 50,000 (Manager)
PO up to 50,000 by Purchasing Manager
UNS008 - Ruben F. Cortes
Purchase Order
PO up to 50,000 (Manager)
Total document is less than or equal to 50,000
5
PO over 50,000 - 500,000
PO over 50,000 - 500,000 by Purchasing Staff
LIS004a - Robert P. Macalam
Purchase Order
PO over 50,000 - 500,000
Total document is in range (50,001 - 500,000)
6
PO over 500,000 up to 1,000,000
PO over 500,000 up to 1,000,000
UNS008 - Ruben F. Cortes
Purchase Order
PO over 500,000 up to 1,000,000
Total document is in range (500,001 - 1,000,000)
7
PO over 1,000,000 above
PO over 1,000,000 above
UNS008 - Ruben F. Cortes
Purchase Order
PO over 1,000,000 above
Total document is greater than 1,000,000
8 Sales Order Sales Order
LIS011a - Nelie E. LesacaLIS011b - Ronald S. DubdubanLIS011c - Angelito Alvin S. Villano
Sales Quotation Sales Order Always
9 Issue Voucher Issue Voucher
LIS002a - Cipriano A. CenturalLIS002b - Rustico A. Gases Goods Issue
Issue Voucher Always
NOTE: Request for Approval of Work Notifications will be sent to Department Head of requesting department. Approval will be done through updating of service contract status
2.4. MASTER DATA
2.4.1 Profit Centers
Menu Path: Financials ► Cost Accounting ► Profit Centers# Center Code Center Name Group Code
1 1100 Technical 1000
SAP Business One Implementation Project
Pacific Cement Philippines, Incorporated
SBO CONFIGURATION DOCUMENTConfiguration Stage
SYSTEM INITIALIZATION AND SETUPPage 26 of 27
2 1101 Production 1000
3 1102Office of the President 1000
4 1103 ITM 10005 1200 Quality Assurance 10006 1300 Mechanical 10007 1400 Electrical 10008 1401 Power Plants 10009 1500 FMP 1000
10 1710 Purchasing 100011 1720 Warehouse 100012 1800 Portsite 100013 1900 SAED 100014 2200 Quarrying/Crushing 200015 2201 BMH 200016 2202 Mobile 200017 2300 VRM 200018 2400 Coal plant/Clinker 200019 2510 FM#1 200020 2520 FM#2 200021 2600 Packhouse 200022 3100 Administration 300023 3200 Controlling 300024 3300 Corporate Mgt. 300025 3400 Treasury 300026 3500 Sales 3000
NOTE: When a new profit center is added to the system, the BP Master date (customer) should also be updated with the same information.
Profit center will be used to indicate the cost center where expenses being entered will be charged.
2.4.2 Business Partner – Customers *see separate sheetMenu Path: Business Partners ► Business Partner Master Data
2.4.3 Business Partner – Vendor *see separate sheetMenu Path: Business Partners ► Business Partner Master Data
SAP Business One Implementation Project
Pacific Cement Philippines, Incorporated
SBO CONFIGURATION DOCUMENTConfiguration Stage
SYSTEM INITIALIZATION AND SETUPPage 27 of 27
2.4.4 Chart of Accounts *see separate sheetMenu Path: Financials ► Chart of Accounts
SAP Business One Implementation Project
Pacific Cement Philippines, Incorporated