I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Asset Management Update for SAME

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Col Liesel GoldenHQ USAF/A7CA

28 May 09

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Air Force Leadership Priorities

Reinvigorate the Air Force Nuclear Enterprise

Partner with the Joint and Coalition team to win today’s fight

Develop and Care for Airmen and their families

Modernize our aging air and space inventories

Acquisition Excellence

4 ““Sustain risk in infrastructure and facilities…”Sustain risk in infrastructure and facilities…”

“At the headquarters, our responsibility is to optimize the effectiveness of the limited resources available, across all

Air Force missions. This includes determining how to modernize and recapitalize an aging inventory - one of the

Air Force's most critical challenges.” ~ Michael B. Donley, Secretary of the Air Force

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Goal 3: Goal 3: ““20/20 x 2020” Offset the 20/20 x 2020” Offset the

reduction in funds available reduction in funds available for installation support for installation support activities by achieving activities by achieving

efficiencies & reducing by efficiencies & reducing by 20% the AF physical plant 20% the AF physical plant

that requires funds, by 2020.that requires funds, by 2020.

Goal 1: Goal 1: Provide more effective Civil Provide more effective Civil

Engineering warfighter Engineering warfighter capabilities ready to meet capabilities ready to meet current and emerging Air current and emerging Air

Force and combatant Force and combatant commander requirements.commander requirements.

Goal 2: Goal 2: Cultivate and support a Cultivate and support a

trained and capable Total trained and capable Total Force Civil Engineering Force Civil Engineering

team, military and civilian, team, military and civilian, ready to meet mission ready to meet mission

requirements.requirements.

Key Enablers: NexGen IT, AFSO21, Communications, & LeadershipKey Enablers: NexGen IT, AFSO21, Communications, & Leadership

2008 A7C Strategic Plan

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“20/20 by 2020” Vision

Improving efficiency through business process transformation to mitigate the risk of negative mission

impact caused by budget reductions leading to deteriorating infrastructure

Focusing our limited time and funding on the infrastructure Focusing our limited time and funding on the infrastructure we need to perform the mission, diverting resources away we need to perform the mission, diverting resources away

from excess, obsolete, and under-utilized infrastructurefrom excess, obsolete, and under-utilized infrastructure

Reduce the portion of the Air Force obligation authority Reduce the portion of the Air Force obligation authority required to support installation support activities by twenty-required to support installation support activities by twenty-

percent by…percent by…

Reduce the Air Force physical plant by twenty-percent, by Reduce the Air Force physical plant by twenty-percent, by the year 2020 by…the year 2020 by…

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A structured, standardized approach to maximize value and utility of built & natural assets

Manage assets from a holistic portfolio perspective

Standardized processes, levels of service across the AF

Use of IT to analyze data, drive Key Performance Indicators

Making informed asset decisions based on business case principles (risk, cost & benefits)

Spending scarce dollars at the right place and right time for maximum effect

Proven internationally and becoming commonplace in the US

Asset Management:What is it?

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Asset Management:Process

Current Requirements

Future Requirements

AssetsAvailable

AssetsRequired

Capability Assessment Gap Analysis

Asset Management Approach

ExistingAssets

Services &Sustainment

UpdateAssets

Renewal

New Assets

Acquisition

Under-UsedAssets

Recover Value

SurplusAssets

Disposal

NonAsset

Solutions

• Determine future requirements• Determine current resources & capacity & condition• Perform gap analysis• Identify opportunities, determine options• Build best business case for decision-makers

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Water Treatment Plant

Water Treatment Plant

CustomerCustomer

WaterSourceWaterSource

Transmission Line

Asset Management:Example Activity

Activity: Provide Water SupplyActivity: Provide Water Supply

Level of Service: Water is always available, safe to drink, clear and free from odor, and delivered under pressure

Performance Measures: • Number of outages

• Water quality complies with applicable standards

• Pressure at hydrants meets fire protection codes

• Maximum duration of outages

Targets:• Less than 2 per month

• 100% Compliance

• 100% Compliance

• No outages over 4 hours

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Asset Management:Links Levels of Service to Cost

PredictedCost of Service

PredictedLevels of Service

Risk Management

Activity Management

Adjusted LOS: Respond to 1 event and investigate a second

Decreased CostPrevious LOS: 24x7, respond to 2 simultaneous events

Provide Fire Services

Cost: High

Cost: Lower

Risk Management

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Air Force Core Activities

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Core Activities Components

Provide Facilities

Facilities

Housing

Custodial Services

Flight & Space Operations (except pavements)

Provide UtilitiesEnergy (Water / Wastewater / Stormwater / Electric / Gas / Other)

Provide Transportation

Transportation Networks (Roads & Airfields)

Provide Waste Management

Integrated Solid Waste

Hazardous Waste

Provide Natural Infrastructure

Land Management

Grounds Maintenance

Environment

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AMP Concept

There will be five Activity Management Plans (AMP) per base1. Facilities2. Utilities3. Transportation Networks & Airfield Pavements4. Waste Management5. Natural Infrastructure

AMP formats standardized across the AF Allows standardized LOS and KPIs Allows rollup of data to MAJCOM, HAF for “apples to

apples” visibility, resource advocacy & allocation

AMP drives execution throughout the year Defines how CE provides mission support Documents corporate decisions for knowledge transfer Linked to CE Strategic Plan

1010 Similar to Family Housing Master Plans

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BaseComprehensive Asset Mgt Plan

(BCAMP)

Standardized LOS, KPIs, processes,

policy & risk-based resource allocation rolls down from top

MAJCOMComprehensiveAsset Mgt Plan

(MCAMP)

BCAMPBCAMP

BCAMPBCAMP

BCAMP

AFComprehensive Asset Mgt Plan

(AFCAMP)

MCAMPMCAMP

MCAMPMCAMP

MCAMP

AMPAMP

AMPAMP

AMPBA

SE

MA

JCO

MH

AF

- F

OA

AMPAMP

AMPAMP

AMP

AMPAMP

AMPAMP

AMP

Asset Management:AMP Framework

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Corps of Discovery on Space and Occupancy industry practices

Created standardized procedures, established Key Performance Indicators (KPI’s) and Levels of Service (LoS)

Updated AF Policy in AFI 32-1084

Fielding S-File tool

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Space Optimization:Accomplishments

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Space Optimization:Accomplishments

131313

Net (USAF)

Usable

Rentable

Interior Gross

Exterior Gross

Adopted industry-standard OSCRE and BOMA terminologyAdopted industry-standard OSCRE and BOMA terminology

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M-6: OPTIMIZE SPACE UTILIZATION – OVERALL PROCESS – Version: 03/06/2009

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Start

End

1.1. Educate Management &

Stakeholders; Conduct Stakeholder Workshops

2.1. Conduct Facility Manager

Interviews

2.2. Record Building Exterior Measurements

2.4. QA / QC Data

2.3. Gather Installation CIP & Aerial Imagery for

GIS

3.3. Categorize Space Assets (by

category)

3.2. Record Building Interior Measurements

(BOMA adapted template)

3.4. Generate CAFM Asset

Layers

3.1. Conduct Walk Around / Survey of

Facilities

1.2. Prepare Field Survey

3.5. Attribute CAFM Asset

Layers & Update CAFM Database

3.6. QA / QC Data

4.1. Compile Data in Standard

Format

6.0. Maintain / Update Space

Data

4.3. Provide Data for Space Request /

Consolidation / Demolition

= Involved in Process= Decision Point

= Process StepShape Key

= On-Page Reference= Not Involved in Process

= Off-Page Reference = Start & End

5.2. Conduct Move Planning &

Management (Hoteling)

4.2. Review Data

5.1. Request Space

Optional

Playbook standardizes process, defines data requirements and Playbook standardizes process, defines data requirements and roles & responsibilities, enables sharing of best practices, and roles & responsibilities, enables sharing of best practices, and

consolidates guidance & proceduresconsolidates guidance & procedures

Space Optimization:Accomplishments

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ACES-RP Data: Organization

Primary Category Code Secondary Category Code

ACES-RP Data: Organization

Primary Category Code Secondary Category Code

S-File Data: Organization

Primary Category Code Embedded Space Type

Job Function Energy Health

Reports

S-File Data: Organization

Primary Category Code Embedded Space Type

Job Function Energy Health

Reports

Future: Standardized approach enables new capabilitiesFuture: Standardized approach enables new capabilities

Space Optimization:Accomplishments

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The Asset Mgt Journey…

We are moving incredibly fast…

…but we have a long way to go!

2006

2008

20xx?

If you don’t like change, you’re going to like irrelevance even less.

General Eric Shinseki

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QUESTIONS?