“assign a task force to carry out a self-study of organizational structure (sos) and expenses.”...
TRANSCRIPT
“Assign a task force to carry out a self-study of organizational structure (SOS) and expenses.” January 2009
ACPE sits at a crossroad where a variety of
factors have converged. These factors, all left to their current trends, will not allow ACPE to meet its goals to serve its membership, grow more certified clinical pastoral educators, accredit centers to offer ACPE CPE, and assure quality, standardized clinical education for ministry for the students of ACPE centers. (from SOS minutes)
1) Expenditures for national office staff and volunteers serving on committees and commissions of ACPE have increased.
Board, Commission and Committee Costs
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
2000 2002 2004 2006 2008 2010
Year
Co
st
Board
Certification
Accreditation
Ethics
Standards
Reduced Cost in 2005 due to Regional and Volunteer Support of Conference in Hawaii
2) Membership fees, for both ACPE Supervisors and Centers have increased on both the national and regional level.
4) ACPE Members are receiving less support from their employers to volunteer time on behalf of ACPE.
5) Increasing fees of a decreasing membership to offset rising expenses is incongruent with ACPE mission and hopes for the future.
Louisville Presbyterian Theological Seminary
Significant cut in expenditures Reduced capital from investments Reduction in staff Salary freezes
Association for Professional Chaplains
Revised budget Reduced programs Reduced staff Increased development efforts
1) Reduce spending to provide a balanced budget for 2010 without substantial increase in Accreditation Center Fees and Supervisor and Associate Supervisor Fees
1) Reconsider and clarify roles and responsibilities of elected leaders, management and office staff in ACPE.
Mildred Best Mari Chollet Ted Hodge Mark Jensen Yoke-Lye Lim Kwong Patrick McCoy Sally Schwab, Chair and Scribe Michele Shields Paula Teague Tim Thorstenson
The task force met monthly by conference call for 1.5 hours beginning on February 27, 2009
Included input from all Leadership and Stakeholders
Defined Phases of Implementation
Implementation suggestions are from Stakeholders
In keeping with the ACPE Mission, values and strategic plan, the membership does a preponderance of the work of the ACPE.
What drives ACPE costs?
What is the money that we spend buying for ACPE?
What quality outcomes do you expect from your work?
How can we sustain and improve organizational quality while increasing efficiencies of operations?
Immediate Cost-Saving Measure
National office has not filled one full-time position vacant since Sept 2008, This person was the database coordinator, IT tech support person and webmaster
Most duties have been assigned temporarily to other staff persons
Other duties - Contract established with a professional firm, Radical Support, to provide tech support, maintenance and upgrade services on a monthly fee basis
Cost savings approximately $8,000 in FY 2009
Items for Cost Reduction to be recommended to the ACPE Board at the November, 2009 Meeting for Immediate action for 2009 and 2010 budgets
Reduce Board Meeting and other Leadership Meetings by one day in Fall 2010 (one night lodging and one day per diem)
Cost Savings: $13,200
Standards Committee on Five Year Cycle Year One Cost Savings: $15,000
Schedule ACPE Leadership Meetings in Atlanta Cost Savings $6000
Reduce Travel of ACPE National Staff and ACPE Officers to Regions
Cost Savings $9000
Accreditation Center Fee Increase Reduced from10% to 2%
Supervisor/Associate Supervisor Fee IncreaseReduced from 7% to 0%
Income from MembershipMore realistic estimateReduced by $15,175
TOTAL COST SAVINGS (FY 2010) $61,700
Create a work group(s) to do the following:
oClarify expectations and structures related to management and leadership of ACPE professional staff
oDetermine organizational value of representative basis for ACPE Board, Commissions and Committees
oResearch benefits and losses in regard to decreasing number of regions in ACPE
Evaluate Reductions in Cost from 2010 Budget
Project continuing reductions in preparation of 2011 Budget
Make approved organizational changes from work group(s)’ study of the relevant issues during 2010 including:
oRegional representation oRegional structuresoManagement and Leadership
Regional Meetings for feedback; Fall 2009
Presentation to ACPE Board in November, 2009 for approval and action steps
Work group(s) in 2010 for proposals to be made in 2011
ACPE Self-study of Organizational StructureFeedback Report FormListed below are the items that the task force has suggested for recommendation to the ACPE Board at the November 2009 meeting. Please rate each according to the perspectives of the group. For example, if there are 20 participants, 12 might say do it ASAP, 6 have some cause for concern and 2 don’t want this considered.
Phase 1 Impacts the 2010 budget
Eliminate the paper issue of the ACPE Newsletter
Do it ASAP! Some cause for concern! Don’t consider this!
Reduce Leadership meeting in the Fall 2010 by one day
Do it ASAP! Some cause for concern! Don’t consider this!
Go green! Reduce shipping and office supplies by requiring all materials to be submitted electronically. Use Live Text for accreditation materials when available.
Do it ASAP! Some cause for concern! Don’t consider this!