auburn hills meeting schedule · may 2013 (5-9-13) 06 city council workshop 5:30 p.m., council...

City Council Chamber – 1827 N. Squirrel Road Administrative Conference Room – 1827 N. Squirrel Road Public Safety Building – 1899 N. Squirrel Road Community Center – 1827 N. Squirrel Road Department of Public Services (DPS) – 1500 Brown Road Fieldstone Golf Course - 1984 Taylor Road

Library - 3400 Seyburn Drive Downtown City Offices – 3395 Auburn Road, Suite A

MAY 2013 (5-9-13)

06 City Council Workshop 5:30 p.m., Council Chamber

06 City Council, 7:00 p.m., Council Chamber

08 Retiree Health Care/Pension, 1:00 p.m., Admin Conference Room

09 Zoning Board of Review, 7:00 p.m., Council Chamber CANCELED

13 Tax Incentive Review Committee, 5:30 p.m., Admin Conference Room

14 Tax Increment Finance Authority, 4:00 p.m., Admin Conference Room

18 City Council Goals and Objectives, 9:00 a.m., The DEN (Downtown AH)


21 Library Board, 4:30 p.m., Library Small Meeting Room

22 Beautification Advisory Committee, 6:00 p.m., Admin Conference Room

28 Public Safety Advisory Committee, 6:00 p.m., Public Safety Building

28 Planning Commission, 7:00, Council Chamber

AUBURN HILLS MEETING SCHEDULE 248-370-9402

City Council Chamber – 1827 N. Squirrel Road Administrative Conference Room – 1827 N. Squirrel Road Public Safety Building – 1899 N. Squirrel Road Community Center – 1827 N. Squirrel Road Department of Public Services (DPS) – 1500 Brown Road Fieldstone Golf Course - 1984 Taylor Road

Library - 3400 Seyburn Drive Downtown City Offices – 3395 Auburn Road, Suite A

JUNE 2013 (5-9-13)

03 City Council Workshop, 5:30 p.m., Council Conference Room


10 Tax Incentive Review Committee, 5:30 p.m., Admin Conference Room

11 Tax Increment Finance Authority, 4:00 p.m., Admin Conference Room

12 Local Officials Compensation Commission, 6:00 p.m., Admin Conference Room

13 Zoning Board of Appeals, 7:00 p.m., Council Chamber


25 Library Board, 4:30 p.m., Admin Conference Room

25 Planning Commission, 7:00 p.m., Council Chamber

26 Beautification Advisory Commission, 6:00 p.m., Admin Conference Room

AUBURN HILLS MEETING SCHEDULE 248-370-9402

The City of Auburn Hills Regular City Council Meeting

Monday, May 20, 2013 * 7:00 p.m. AGENDA

Council Chamber 1827 N. Squirrel Road Auburn Hills MI 248-370-9402 www.auburnhills.org

1. MEETING CALLED TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL OF COUNCIL

4. APPROVAL OF MINUTES 4a. City Council – May 6, 2013 4b. Council Workshop – May 6, 2013 4c. Joint Meeting with Rochester Hills – April 29, 2013.

5. APPOINTMENTS & PRESENTATIONS 5a. Proclamation – Dr. Mary Beth Snyder 5b. Presentation – Community for a Lifetime

6. PUBLIC COMMENT

7. CONSENT AGENDA All items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

7a. Board and Commission Minutes 7a.1. Beautification Advisory Commission – March 27, 2013

7a.2. Planning Commission – April 30, 2013 7a.3. Tax Increment Finance Authority – May 14, 2013

7b. Motion – Approve 2013 Asphalt Maintenance Program

8. OLD BUSINESS 8a. Motion – Approve Revised Memorandum of Understanding for the Oakland County Violent Gang Safe Streets Task

Force

NEW BUSINESS 9a. Public Hearing/Motion – Approve Industrial Facility Exemption Certificate/Louca Mold and Aerospace Machining Inc. 9b. Motion – Approve 2014 University Drive Rehabilitation, Scope of Engineering Services 9c. Motion – Accept TIFA Board Approval for University Drive Streetscape Design, Engineering and Construction

Management

10. COMMENTS AND MOTIONS FROM COUNCIL

11. CITY ATTORNEY’S REPORT

12. CITY MANAGER’S REPORT

13. EXECUTIVE SESSION – Property Sale

14. ADJOURNMENT

City Council meeting minutes are on file in the City Clerk’s office. NOTE: Anyone planning to attend the meeting who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the City Clerk's Office at 370-9402 or the City Manager's Office at

370-9440 48 hours prior to the meeting. Staff will be pleased to make the necessary arrangements.

http://www.auburn-hills.org/

The City of Auburn Hills City Council Meeting

Minutes

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 4 A .

May 6, 2013

CALL TO ORDER: by Mayor Pro Tem Hammond at 7:00 p.m. LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326

Present: Mayor Pro Tem Hammond, Council Members Kittle, Knight, McDaniel, Verbeke Absent: Mayor McDonald, Council Member Doyle Also Present: Assistant City Manager Tanghe, City Clerk Kowal, Community Development Director Cohen,

Water Resource Coordinator Keenan, DPS Director Melchert, Roads & Facilities Manager Brisson, Public Utilities Manager Herczeg, Deputy Director of Public Services Manning, City Attorney Beckerleg, City Engineers Juidici and Stevens. Guests 38

4. APPROVAL OF MINUTES 4a. Regular City Council Meeting – April 15, 2013 Moved by Verbeke; Seconded by Kittle. RESOLVED: To approve the April 15, 2013 City Council minutes. VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.071 5. APPOINTMENTS & PRESENTATIONS 5a. Presentation – Introduction and Oath of Office for Full-Time Firefighter Bryan Edward Shambeck Deputy Director Manning introduced Firefighter Bryan Shambeck, noting he started as an employee in 2011 as a part-time medic; attended and completed the North Oakland Fire Academy in 2012. While a medic with the STAR ambulance service, since 2006, he received his Associates Degree in Applied Science as a Paramedic. Bryan will be filling the vacancy of a firefighter that left the Department to pursue a medical education. This position will be covered by a grant for the next two years; which will be a savings to the City of just over $170,000.

Ms. Kowal administered the Oath of Office.

5b. Presentation – Introduction and Oath of Office for Paid-On-Call Firefighter Brent Edward Waldrep Deputy Director Manning introduced Firefighter Brent Waldrep, noting he has been an employee since September, 2010. Brent has since earned his State’s license as an Emergency Medical Technician and completed the Fire Academy; combined training hours for these courses is in excess of 500 hours. Mr. Waldrep has completed the intense, comprehensive, in-house field training program, which combines the newly acquired skills as well as the Department’s operations. In addition to his day-to-day duties, Brent volunteers as the treasurer for the Auburn Hills Helping Hands organization and leads a number of the fund raising events. The Morning Optimists Club, last week, named Brent as the Firefighter of the Year, for going above and beyond in helping residents of the community. Brent has also drawn national attention to Auburn Hills through his Christmas light display.

Ms. Kowal administered the Oath of Office.

6. PUBLIC COMMENT - none

7. CONSENT AGENDA

C I T Y O F A U B U R N H I L L S

City Council Minutes – May 6, 2013

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All items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

7a. Board and Commission Minutes 7a.1. Tax Incentive Review Committee – February 11, 2013 7a.2. Pension & Retiree Health Care Boards Special Meeting – April 16, 2013

7b. Motion – Approve DPS Garage Interior Painting Bid RESOLVED: To award the bid to paint the interior of the DPS garage to Precision Painting, Inc. 2681 Orchard Lake Road, Sylvan Lake 48320 in the amount of $ 39,364.00. Funding is provided from account 101-265-975.000.

7c. Motion - Adopt a Resolution to Request Reimbursement of Eligible Mosquito Control Activity RESOLVED: To adopt the resolution to authorize and direct the City Manager, as agent for the City of Auburn

Hills, to request reimbursement of eligible mosquito control activity under Oakland County’s West Nile Virus Fund Program.

Moved by Knight; Seconded by Verbeke. RESOLVED: To approve the Consent Agenda. VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.072

8. OLD BUSINESS

9. NEW BUSINESS 9a. Motion - Approval of Site Plan, Special Land Use Permit, and Tree Removal Permit / BorgWarner Powertrain

Technical Center Expansion Mr. Cohen explained the expansion will occupy the current outside storage area and the garage will be moved. The current garage will be repurposed to house a cell for testing purposes. The revised Special Land Use Permit reduces the size of the outside storage that currently allows 54 vehicles, down to 13 vehicles. The plan was reviewed by the Planning Commission and staff, and both found the plan acceptable. Mr. Cohen clarified for Mr. Knight, the expansion extends into the outside storage area; however, there will be an additional 14 new spaces at the greenbelt of the parking lot on the east side of the building; there is nothing being done to the north parking lot. Mr. Kittle asked if the summer car show would still be held. Eric Isotalo, BorgWarner, assured Mr. Kittle the car show will continue. Moved by Verbeke; Seconded by Kittle.

RESOLVED: To accept the Planning Commission’s recommendation and approve the Site Plan, Special Land Use Permit, and Tree Removal Permit for the BorgWarner Powertrain Technical Center Expansion subject to staff and consultant’s conditions.

VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.073 9b. Motion - Approve the Adoption of the Oakland County Hazard Mitigation Plan (HMP) Deputy Director Manning explained this is a requirement of FEMA, if a disaster should occur, a plan must be in place in order to receive FEMA funds. All Oakland County communities had the opportunity to participate in creating the plan and Auburn Hills had two representatives. Oakland County has already adopted this plan. Moved by Verbeke; Seconded by Kittle.

RESOLVED: To adopt the Oakland County Hazard Mitigation Plan (HMP). VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Resolution No. 13.05.074 Motion Carried (5-0)

9c. Motion – Approve Resolution for Clinton-Oakland Sewage Disposal System 2013 Inter-Municipal Contract Mr. Melchert explained as a member of the Clinton-Oakland Sewage Disposal System, there are provisions allowed for certain capacity and the contract acknowledges there are times when that capacity may be exceeded. At times Auburn Hills has exceeded the maximum capacity, and the City has been working with the Oakland County Water Resources Commission for the past several years to determine what the future capacity needs may be in the future, particularly at build-out. This contract, which expires in January 2017, deals with those exceeded amounts and considers improvements of the system. One major improvement being considered is the Perry Street Diversion, which will allow approximately


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30% of the City’s flow to divert to the Pontiac sewer treatment facility. The Perry Street Diversion would free up capacity of the Clinton-Oakland system, which is very good for Auburn Hills. Mr. Melchert noted Jim Nash, Water Resources Commissioner, Philip Sanzica, Chief Deputy Water Resources Commissioner, and Sue Coffey, Manager, are in attendance and available to answer any questions. Moved by Knight; Seconded by Verbeke.

RESOLVED: To approve the Clinton-Oakland Sewage Disposal System 2013 Inter-Municipal Contract. Mr. Knight noted during the Council workshop this evening, this topic was explained very well by Mr. Melchert and his staff. Ms. Verbeke noted on page 8, lines 15 and 18, corrections should be made, ‘is’ to ‘it’s’, because the intent changes. VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.075 9d.Motion – Approve Inter-Municipal Contract for Acquisition, Construction, and Financing of the Perry Street

Diversion Project Mr. Melchert noted this item compliments the previous agenda item; a necessary part of the whole dynamic of freeing up capacity of the Clinton-Oakland system. Any capital improvement costs associated with this project will be divided among the participating communities. Moved by Verbeke; Seconded by Kittle.

RESOLVED: To approve the Inter-Municipal Contract for Acquisition, Construction, and Financing of the Perry Street Diversion.

VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.076 9e. Motion – Approve Joslyn Road Concrete Overlay, Collier to north of Pacific Drive Tri-Party Agreement Mr. Brisson explained this portion of Joslyn Road extends from Collier Road to just north of the entrance ramp of southbound I-75, with work beginning later this year, or most likely in 2014. The project received just over $1 million from National Highway Performance program funding. The remaining $750,000 is a tri-party arrangement, between the County, Road Commission for Oakland County and the City. The City’s portion is $100,000. Mr. Knight questioned the City’s amount, believing the Tri-County agreements were divided into equal thirds. Mr. Brisson explained as noted in the agreement, the County is paying $550,000, RCOC and the City, each $100,000. Mr. Melchert explained the RCOC was able to secure funding for the majority of this project and the amount leftover is split three ways. Moved by Verbeke; Seconded by Kittle. Mr. Tanghe requested the motion be amended to ‘authorize the Assistant City Manager, on behalf of the City Manager’, be included in the motion.

RESOLVED: To authorize the Assistant City Manager, on behalf of the City Manager as Street Administrator, to sign the RCOC Cost Participation Agreement for Joslyn Road from Collier to north of Pacific Drive with the City’s participation cost being $100,000.00. Funding is provided from the Street Improvement Fund (101-446-973.202).

VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.077 9f. Motion – Approve Joslyn Road Concrete Patching, north of Pacific Drive to I-75, Tri-Party Program Mr. Brisson explained as part of the Joslyn Road project, just north of the overlay section, there is Tri-Party funding available to do the patching. The City has been asked by the County to do the patching as part of the City’s concrete road maintenance program. The projects would likely take place at the same time and the same traffic control could be used. Split three ways, the City’s portion would be $29,331.00. Ms. Verbeke noted, in her opinion, the northbound lanes of Joslyn Road are worse than the southbound lanes, and questioned the possibility of being able to patch the road as far as Home Depot. Mr. Brisson stated that may be a stretch; the patching will be done as far north as funds are available, probably to the over-pass. Ms. Verbeke asked if the patching could skip those areas of roadway that aren’t bad, and continue with the more rough areas. Mr. Brisson explained the area will be surveyed and he will discuss the possibility with the Road Commission.


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Mr. Melchert noted the area referred to by Ms. Verbeke is asphalt, and this concrete patching would extend as far as Harmon Road, where the concrete ends and asphalt begins. Continuing, Mr. Melchert noted the overlay project will probably not happen until 2014, there is an easement issue. At the direction of Council, the concrete patching could be done this year. Responding to Ms. Verbeke, Mr. Melchert explained the easement needed, is located at the corner of Pacific Drive and Joslyn Road, the gas station. Because of the sizeable potholes at the entrance to southbound I-75, Ms. Verbeke asked Mr. Melchert if he could ask the County to at least fill the holes. Mr. Tanghe requested this motion also be modified the same as the previous motion, if being approved. Moved by Verbeke; Seconded by Knight.

RESOLVED: To authorize the Assistant City Manager, on behalf of the City Manager as Street Administrator, to sign the RCOC Cost Participation Agreement for Joslyn Road, North of Pacific Drive to I-75, with the City’s participation cost being $29,331.00. Funding is provided from the Street Improvement Fund (101-446-973.202).

VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.078 9g.Motion – Accept Third and Fourth Quarter 2012 Monitoring Network Review Summaries and 2012 Annual Monitoring

Network Review Summary of the Oakland Heights Development Landfill Report Andrew Foerg, Environmental Resources Group (ERG) representative, explained the landfill is in good shape and he has nothing of great interest to report. The only items that are relatively new is the volatile organics in the northeast corner of the landfill and one well that Republic has been keeping an eye on for leakage. The MDEQ believes the source of the very-very low level of contaminate comes from off-site. There is no evidence that it is related to the landfill and MDEQ is allowing work to be done in the cell. The past issues are slowly making progress, there are no real problems. Continuing, Mr. Foerg noted once a problem has been fixed, it isn’t forgotten. Every quarter everything is reviewed, including those fixed items. Mr. Knight asked for an update on the completion of the cells and the build out. Bill Dolson, Oakland Heights Development Manager, explained the last cell of the site, cell F, half has been built and the second half will be built in the next year or two. Once the last half is built, the landfill’s life span will be six to ten years. The amount of trash has decreased significantly over the last number of years. Mr. Knight asked about the property on the west side of the road and if it still being rented or if it is back in possession of the owners. Mr. Dolson stated rent is still being paid on the property. Ms. Hammond mentioned her appreciation for keeping the area as clean as possible, including the fence. Mr. Kittle, asked Mr. Foerg for his expert advice regarding the property across Lapeer Road, on Dutton Road, and if there shouldn’t be something being done. Mr. Foerg stated, without knowing the specifics of the property, he can’t answer the question. He believes there is a leachate collection system being run and some monitoring, which means potential problems are continuing to be addressed. He isn’t sure who owns the property. Responding to Ms. Verbeke, Mr. Foerg stated things are going well, and there isn’t any need for changes at this point. All involved parties continue to do their jobs well. Moved by Kittle; Seconded by McDaniel.

RESOLVED: To accept the Third Quarter Y2012 Monitoring Network Review Summary prepared by PM Environmental and the Fourth Quarter Y2012 and Y2012 Annual Monitoring Network Review Summaries prepared by Environmental Resources Group, LLC (ERG) for the Oakland Heights Development Landfill.

VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.079 10. COMMENTS AND MOTIONS FROM COUNCIL Mr. Kittle:

• Was contacted by a key Member of The Friends of the Library, who complained of being treated like a second class citizen when trying to borrow tables. Because of the treatment, tables were purchased so the used book sales could continue. He told this person he would relay the message to all Council members and invite them to be members of The Friends of the Library, with a $10 fee to become an Honorary Council Member of the Friends of the Library. The Friends raise $3,000 or so for the Library each year.


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• Noticed some of the joints on Squirrel Road are askew, and uneven. • Questioned the modification to the bike path and the new gate now part of the fencing of Heritage in the Hills

along Tienken Road, and asked what happened. Mr. Brisson explained Consumers Energy ran a gas line under the road and repairs are needed on the bike path, but the gate has always been there.

• Asked how the Rochester Soccer league is doing with their development on Dutton Road. Mr. Cohen stated the project is moving along, with grading being done and hopes of having the lawn seeded this year. Once seeded, there is a one-year waiting period before the fields can be used to allow for settling.

• The Leaf Burning Committee canceled this evening’s meeting and will be rescheduling the meeting. • Congratulated Gary Chapman on his being awarded Firefighter of the Year from the State of Michigan.

Ms. Verbeke: • Asked for an update regarding the painted signage on Joslyn Road.

Mr. Melchert noted he met with the Road Commission regarding the concrete overlay and asked them about the painting. They in turn stated they would forward the topic to the traffic division, the higher-ups. There will be a May 24th meeting with those higher –ups and he will bring it to their attention for special consideration. Ms. Verbeke stated even if not painted, there needs to be better signage for out-of-towners.

• Asked about the Memorial Day parade. Ms. Hammond knows there will be a parade and an invitation has been extended to Council and their families.

• Noted there are five positions open on the Library Board; two positions expire in 2015, one in 2017; and two in 2019. If anyone is interested in running, they can contact the City Clerk for information at 248.370.9402. Forty signatures are needed on a petition or a candidate can file with a $100 fee. The filing deadline is May 14th at 4:00 p.m.

• Was curious how often the street sweeper, swept the roads. Mr. Brisson explained major roads are currently being swept, then local roads and residential with curbs. About two-thirds of the City has been completed and all should be completed by the end of May. The streets are generally cleaned twice a year, with problem areas more frequently.

Mr. Knight: • Thanked everyone who participated in the Steak and Burger night. • When or if, will the trees be planted on the west side of Squirrel Road, along the Chrysler property.

Mr. Herczeg explained the trees will not be replanted at the request of Consumers Energy, because it is a main transmission line. He will see that the stumps are removed.

• Brent Waldrep was awarded Firefighter of the Year by the Morning Optimist Club, last Thursday, with 40 people in attendance at the Public Safety building.

• Wants to make sure the lawn is not cut too short, three inches minimum; it shouldn’t be cut until it has reached at least four inches.

• The walls of the parking structure have had the stone attached and it looks wonderful. Ms. Hammond:

• Asked if someone could check the pathway near where the old school on Waukegan was removed, she believes there may be a problem with it.

• As discussed in the past, she asked about signage indicating restaurants and other destinations in the City at expressway exits. It was noted those indicator signs are owned by the State and there is a charge to be included on those signs. Mr. Melchert stated he would look into the matter; noting the business owner must approach the State and request they be added to the sign and pay the fee.

11. CITY ATTORNEY’S REPORT - none 12. CITY MANAGER’S REPORT Mr. Tanghe:

• Hazardous Waste Collection Day is Saturday, May 18, 2013, from 9:00 a.m. until 2:00 p.m. at 2060 Opdyke Road. Mr. Brisson noted there will be electronic recycling available as well as the hazardous waste.

• Reminded Council of the Goals and Objectives meeting scheduled for May 18, 2013 at the downtown DEN. • Downtown Status Update –

• One builder in Forester Square is currently constructing two model homes. There have been many inquiries from passer-bys that want information on the homes; there has been no advertising at this point but a lot of interest.


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• The graduate student housing project has 10 commitments for apartments, even though there has not been any advertising for the apartments either. Both developments, this and Forester Square will be launching their websites with marketing information in about a week.

13. EXECUTIVE SESSION – Pending Litigation Moved by Verbeke; Seconded by Knight. RESOLVED: To adjourn to Executive Session. VOTE: Yes: Hammond, Kittle, Knight, McDaniel, Verbeke No: None Motion Carried (5-0) Resolution No. 13.05.079 Council adjourned to Executive Session at 8:05 p.m. Council reconvened the regular meeting at 8:34 p.m. 14. ADJOURNMENT The meeting adjourned at 8:34 pm.

The City of Auburn Hills City Council Workshop

Minutes

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 4 B .

May 6, 2013

CALL TO ORDER: by Mayor Pro Tem Hammond at 5:37 p.m. LOCATION: City Council Conference Room, 1827 N. Squirrel Road, Auburn Hills, MI 48326

Present: Mayor Pro Tem Hammond, Council Members Kittle, Knight, McDaniel, Verbeke Absent: Mayor McDonald, Council Member Doyle Also Present: Assistant City Manager Tanghe, City Engineer Juidici, Manager of Public Utilities

Herczeg, Department of Public Services Director Melchert, Finance Director Barnes, City Clerk Kowal, Deputy Finance Director Schulz, Management Assistant Guest.

1. Discussion of Water Rates and Projects

Finance Director Barnes reviewed the Water / Sewer Departments Fiscal Years Financial Trend for years 2007 – 2017. There was no debt in the Sewer fund until 2010. The Oakland Macomb Interceptor (OMI) principal and interest payments are scheduled in the budget now. Our share of the cost of the OMI is based on usage. The Debt issuance is for a period of 20 years. The bonding for the OMI is through Oakland County, and that is to whom we make the payments. Interest is charged to us by the county because they are paying interest on the bonds. Council Member McDaniel asked if the sewer rates must be raised to maintain this payment; Mr. Barnes replied that it seems 2015 will require an increase to cover the OMI payment. Discussion took place among the Council Members regarding costs to the residents of water and sewer bills and what the increases may be from Detroit Water and Sewer. Mr. Barnes reminded Council that the numbers used in the financial analysis are projections only. Replacement of broken lines, abnormal rises in costs from Detroit, and necessary projects can cause drastic changes in the projections, which could then reflect the necessary collections from the customers. Public Services Director Melchert and Manager of Public Utilities Herczeg stated that they are optimistic that DWSD will be more efficiently run, which may assist with keeping rates from rising too drastically. Mr. Herczeg informed Council that in 2007, the Auburn Hills rates were 37% lower than surrounding communities. He went on to explain that rate comparison is difficult, as it is impacted by peak hours, distance from pipes, etc, but a new comparison through the American Water Works Association is expected this summer. Lawn irrigation was discussed. It was learned at a meeting with Detroit that the best method for managing irrigation is to have residents start their lawn irrigation at varying times. For example, one section of the city at 12:00 am, the next section at 12:15 am, etc., to avoid having all the customers starting at the same time, on the hour. Auburn Hills does not have a lot of trouble with residential irrigation, as many residents use the voluntary restrictions.


City Council Workshop Minutes – May 6, 2013

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Mr. Melchert and Mr. Herczeg spoke to Council briefly about cooperation with surrounding communities to purchase water in larger quantities. More will be forthcoming about that topic in the coming months. The Clinton Oakland Sewer Disposal System (COSDS) contract, which is on the agenda for tonight’s Council meeting was discussed. There are member communities who need sewer capacity, and there are times we are at capacity. By allowing the Perry Street Diversion, we are increasing our capacity in sewage. Mr. Herczeg reported that it is much more economical to proceed with the Perry Street Diversion than to expand our own system. Council Member Knight inquired why we needed new contracts. Mr. Herczeg replied that the capacities have changed, the new contract is more unified with the other communities, and the timing can be aligned with the COSDS and OMID. City Council agreed to review the rates and discuss further at the Council Goals and Objectives meeting on May 18th. Workshop adjourned at 6:54 p.m. ________________________________________ ______________________________________ Mayor James McDonald Terri Kowal, City Clerk

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 4 C .

April 29, 2013

CALL TO ORDER: by Council President Hooper and Mayor Pro Tem Hammond at 6:10 p.m. LOCATION: Fieldstone Golf Course, Taylor Road, Auburn Hills

Present: For Auburn Hills: Mayor Pro Tem Hammond, Council Members Doyle, Kittle, Knight, McDaniel, and Verbeke

For Rochester Hills: Council President Hooper, Council Vice President Webber, Mayor Barnett (arrived at 7:18), City Council Members Tisdel and Rosen

Absent: Auburn Hills City Council Member McDonald, City Manager Auger Rochester Hills Council Members Klemp, Kochenderfer, and Yalamanchi Also Present: Auburn Hills City Clerk Kowal, Community Relations Coordinator Carroll Rochester Hills City Clerk Barton, Deputy City Clerk Scott. Guests Bill Bullard and Angela Rivers

1. Discussion of the Palace City Council Members of both cities discussed the amount of business the Palace brings to the area. Restaurants, hotels, shopping, gas stations all benefit from the Palace traffic. It was agreed that we are fortunate to have the Palace in Oakland County and hope it remains here.

2. Water and Sewer Services The next topic discussed was city water and sewer services. Discovering ways to reduce rates for the residents was a priority for both communities. Mr. Hooper brought up the Flint water line, which is running from Port Huron to Flint. That line means that Flint, having their own water line, will be withdrawing from the Detroit Water and Sewer (DWSD) service, leaving the fixed costs and maintenance costs for the DWSD on the remaining customers. Council Members from both cities discussed options at length. One issue Mayor Barnett feels is critical is that a member of the Detroit Water Board is from this area.

3. Resident Surveys Council Member Kittle asked the Rochester Hills Council how often they did resident surveys. Mayor Barnett stated that they have surveys sent to the residents of Rochester Hills about every 2 years. Continuing, he stated they have them done through Oakland University, from a class given by Dr. Piskulich. He will send a copy to Auburn Hills the next time they do one.

4. Police and Fire Services The cost of Police and Fire Services for each city was discussed. Mayor Barnett spoke about contracting out their Dispatch to Oakland County. At first staff was very concerned about the transition but now they are pleased with how smoothly it is working.

5. Solid Waste Hauling Rochester Hills Council Members stated that their recycling program is very successful. They have microchips in the recycling containers that measure by weight. The residents are then rewarded for recycling by getting coupons for items such as a free gallon of milk. Ideas for encouraging residents in Auburn Hills to recycle were discussed.

6. Leaf Burning

The City of Auburn Hills & Rochester Hills

Joint City Council Meeting Minutes


Joint City Council Minutes – April 29, 2013

Page 2 of 2

In response to questions from Council Member Verbeke, Mayor Barnett stated that Rochester Hills banned leaf burning in about 2003 or so. He went on to say that they phased in the ban. The first year burning was allowed in September and October, then the next year only in October, then not at all. They felt it was time enough to allow residents to make other plans for their leaf disposal. Prior to the ban, Rochester Hills residents were allowed to burn with a permit at almost any time. They still allow recreational fires, such as bonfires and roasts, with a permit.

7. Cable Television Programming Council Member Doyle asked Council Members about their Cable TV programming, as they have a large variety of shows broadcasted. Rochester Hills Council Members replied that they do their programming in-house, using PEG funds for the expenses of the department. Mayor Barnett stated that their resident surveys show that about 48 – 52% of their residents watch their cable programming. He added that it is important to note that a Cable department is very expensive to fund.

8. Economic Development Cooperation Mayor Barnett thanked Auburn Hills for a very beneficial relationship. Our Public Safety departments support each other, and we share leads on development. Rochester Hills and Auburn Hills’ Economic Development Departments meet routinely to see if there are any leads on development that could work for the other community if not for their own. Any development in the area brings income to the entire region, and the spirit of cooperation is very beneficial to both cities.

9. Senior Citizen Services Council Member Webber discussed the Older Person’s Commission, and that he would like to attract more seniors to reside long term in Rochester Hills. Council Members McDaniel and Doyle spoke briefly about the “Community for a Lifetime” program with AARP, and suggested their staff contact Karen Adcock, Auburn Hills Senior Director, for more information.

10. Recreation Facilities Mayor Barnett reported that Rochester Hills is in great need of sports fields and recreation facilities for both adults and youth. They need soccer fields and baseball diamonds and perhaps in the future we could look at some joint facilities to benefit both cities. The meeting ended with Mayor Pro Tem Hammond and Mayor Barnett each thanking both Councils for being good neighbors, and for sharing information. Council Member Knight expressed appreciation for the fine service of outgoing Rochester Hills Council Members Jim Rosen and Ravi Yalamanchi. Council Members congratulated both Council Member McDaniel of Auburn Hills and Council Member Webber of Rochester Hills on their appointment of Oakland County Executive Brooks Patterson’s “40 Under 40” for 2013. The meeting adjourned at 8:49 p.m.

C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 5 A . 5a. Proclamation – Dr. Mary Beth Snyder

Proclamation The City of Auburn Hills

Honors Dr. Mary Beth Snyder WHEREAS, Dr. Mary Beth Snyder has served as Oakland University’s Vice President for Student

Affairs since 1994; and WHEREAS, In 2003, Dr. Snyder’s role at the university expanded to include Enrollment

Management; and WHEREAS, Dr. Snyder has for years maintained a high level of interaction with the City of Auburn

Hills, Home of Oakland University; and WHEREAS, Dr. Snyder shares and encourages the vision of creating a college town in cooperation

with the City of Auburn Hills for the benefit of the students and the entire university community; and

WHEREAS, Dr. Snyder has forged partnerships with Auburn Hills through a number of initiatives

that most recently include Graduate Student Housing and the University Center, both located in Downtown Auburn Hills; and

WHEREAS, The Elected Officials and Staff who work with Dr. Snyder describe her as “the

consummate professional, an outstanding community partner, and a true friend of the Auburn Hills Community”; Now, therefore,

Be It Resolved that the City of Auburn Hills hereby adopts this Proclamation to honor the years of service of Dr. Snyder to the greater Oakland University community and that the City Council, Staff, and Citizens of Auburn Hills wish Dr. Snyder a very long, healthy, happy and well deserved retirement, which she so greatly deserves. Adopted on this, the Twentieth Day of May, in the Year Two Thousand Thirteen. __________________________________ _________________________________ The Honorable James D. McDonald, Mayor Terri Kowal, City Clerk

C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 5 B . 5b. Presentation – Community for a Lifetime

May 7, 2013 City of Auburn Hills c/o Ms. Karen Adcock, Senior Citizen Services Director Senior Services Department 1827 North Squirrel Auburn Hills, MI 48326 Dear Ms. Adcock: The Michigan Commission on Services to the Aging (CSA) is pleased to announce that recognition for the city of Auburn Hills’ application for recognition of their Aging-Friendly Community Assessment was approved at the April 19, 2013 Commission meeting. The Community for a Lifetime (CFL) Review Panel noted the following strengths of your assessment:

A mini-survey of seniors that was incorporated within the assessment;

Detailed analysis of streets and sidewalk status and areas for improvement;

A comprehensive walkway system;

A range of home chore services options; and

Multiple community events to promote inclusion and civic engagement The CSA and State Advisory Council on Aging established a CFL recognition program in January of 2007 to support and recognize community efforts to conduct an assessment, or initiate an improvement that helps to make that community more aging friendly for all ages. On behalf of the CSA, we would like to congratulate your team for this accomplishment. Please accept our sincere appreciation for the work you have done to improve life for older adults in your community and best wishes for continued success in future improvements. Recognition:

1. Michigan CFL Certificate of Recognition copies are enclosed for display. 2. A listing will be provided on the Office of Services to the Aging (OSA) website. 3. A recognition press release from OSA will be made available to media outlets.

City of Auburn Hills Page 2 May 7, 2013

There are additional optional forms of recognition that may be arranged by OSA. These include:

1. Delivery of a framed Michigan CFL Certificate of Recognition and public presentation to your community team by one of the CSA Commissioners.

2. A letter from OSA to legislators who represent your area, informing them of your CFL Recognition.

Please contact Dan Doezema at (231) 929-2531 should you wish to discuss and coordinate any of these optional forms of recognition for your efforts. Sincerely,

Harold Mast, Chairperson Michigan Commission on Services to the Aging HM/dd Enclosure

Enclosures

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 7 A . 1 .

APPROVED CITY OF AUBURN HILLS

BEAUTIFICATION ADVISORY COMMISSION

March 27, 2013

CALL TO ORDER Chairperson Foster called the meeting to order at 6:06 p.m. ROLL CALL Present: Ormsbee, Yoskovich, McDaniel, Foster, Hogan Also Present: Elizabeth Brennan Executive Assistant, Community Development Absent: Brocklebank, Lewis Guests: Mr. Eric Harder, Resident 523 Calgary Street LOCATION Administrative Conference Room

1827 N. Squirrel, Auburn Hills, MI 48326 PERSONS WISHING TO BE HEARD – Mr. Eric Harder, 523 Calgary Street is concerned about dead ash trees and an invasive plant species on his property and an adjacent property. Ms. Brennan indicated she would review his concerns with the appropriate city staff and would contact him with her findings. CORRESPONDENCE - None APPROVAL OF MINUTES Ms. Ormsbee moved to approve the minutes of February 27, 2013. Supported by Ms. Hogan VOTE: Yes: Ormsbee, Yoskovich, McDaniel, Foster, Hogan No: None

Motion Carried (5-0) OLD BUSINESS

Perennial Exchange The Downtown merchants are interested in a shared promotion with the Perennial Exchange event. Individual merchants will develop a “special” or

C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

Beautification Advisory Commission – March 27, 2013 Page 2 of 2

“discount” of their own and forward to the city for inclusion with Perennial Exchange marketing materials. Lamppost Banners The Department of Public Service is now in the process of hanging the new spring banners. Summer banners are the next to be replaced.

NEW BUSINESS Budget Review Reviewed expenditures year to date. Two New BAC Projects Proposed Ms. Brennan proposed two new projects for the BAC to consider:

1) Home Improvement Expo – An opportunity to provide information and resources to our residents on a variety of home improvement/home repair projects. Gather together reputable contractors in roofing, siding, painting, concrete/pavers, landscaping, electrical, heating/cooling, plumbing, etc.) Auburn Hills Building Services would be on hand to answer questions regarding permits and codes, and Oakland County would be invited to share information on their low interest home improvement loans and/or other related programs. 20-30 Minute workshops on specific topics could be held in an adjacent room throughout the event.

2) A fall lawn and garden care workshop, in preparation for next spring The commission agreed that both the Home Improvement Expo the Lawn/Garden Care Workshop fulfill the BAC mission – to help beautify the City and assist in maintaining and improving neighborhood integrity. Preliminary work will begin on both projects. OPEN DISCUSSION Ms. Ormsbee and Mr. McDaniel answered questions regarding the Leaf Burning Committee and facilitated a discussion on the issue. Mr. McDaniel invited anyone with a suggestion or recommendation to attend the next open house. CONFIRMATION OF NEXT MEETING The next scheduled meeting is April 24, 2013. ADJOURNMENT The meeting was adjourned at 7:13 p.m. Respectfully Submitted, Benita LaLone

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 7 A .2 .

CITY OF AUBURN HILLS PLANNING COMMISSION

April 30, 2013

CALL TO ORDER: Chairperson Ouellette called the meeting to order at 7:00 p.m.

ROLL CALL: Present: Beidoun, Mitchell, Ouellette, Pierce, Shearer, Spurlin, Verbeke Absent: Hitchcock, Mendieta Also Present: Community Development Director Cohen, Water Resource Coordinator Keenan, Senior

Director Adcock Guests: 3 LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326

3. PERSONS WISHING TO BE HEARD – None

4. APPROVAL OF MINUTES Moved by Ms. Verbeke to approve the minutes of March 26, 2013. Supported by Mr. Pierce. VOTE: Yes: All No: None Motion Carried (7-0)

5. PETITIONERS

5a. BorgWarner Powertrain Technical Center Expansion Mr. Ouellette noted this item will be placed on the May 6, 2013 City Council agenda for approval. Mr. Cohen introduced the proposed project noting this is a public hearing. This expansion request would have been administratively reviewed had there not been the necessity of removing 40 trees. An administrative review is allowed if 20 or less trees are being removed from the site. After the 40 trees are removed for construction, 40 trees will be replaced on the site. The request is to construct a 15,970 sq. ft. building addition and an additional 14 parking space expansion, which will accommodate the new engineering garage and vehicle laboratory testing space. The existing building is 174,706 sq. feet and sits on 26.6 acre site, zoned T&R, Technology and Research. Continuing, Mr. Cohen explained one test cell will be constructed this year and because of the cost, the others will follow to have a total of five. The outdoor storage will be reduced from 54 to 13 spaces; there is no longer the need to have that amount of outdoor storage. The addition is a $1.4 million investment of the company. Mr. Cohen introduced architects Pat Westerlund and Brian Gill and BorgWarner representative Eric Isotalo. Mr. Westerlund stated there was nothing more he could add to Mr. Cohen’s presentation and would be pleased to answer any questions. Mr. Beidoun asked what types of trees were being removed and what type would replace them. Mr. Westerlund explained various types of trees would be removed and replaced. Mr. Ouellette opened the public hearing at 7:06 p.m. and hearing no comment closed the public hearing at 7:06 p.m. Ms. Mitchell appreciated BorgWarner prepping the site for electrical vehicle charging stations.

Moved by Ms. Mitchell to recommend to City Council approval of the Site Plan, Special Land Use Permit and Tree Removal Permit for the BorgWarner Powertrain Technical Center Expansion subject to staff and consultant conditions.


Planning Commission – April 30, 2013 Page 2 of 3 Supported by Mr. Beidoun. VOTE: Yes: Beidoun, Mitchell, Ouellette, Pierce, Shearer, Spurlin, Verbeke, No: None Motion Carried (7-0)

6. OLD BUSINESS

6a. Age-Friendly Community Planning – Karen Adcock, Senior Services Director Ms. Adcock thanked the Planning Commissioners for their participation in this project and happily announced receiving designation from the State on April 19th of being an Age-Friendly Community. Auburn Hills is only one of two communities in the State to have this designation this year. She invited the Planning Commissioners to attend a luncheon, Friday, May 10th, at the Community Center at 11:00 a.m., when two, Commission on Aging staff and a State Representative will be present the City with the certification. She also invited the Planning Commissioners to the City Council meeting May 20th, when she will make the presentation to City Council. Ms. Verbeke thanked Ms. Adcock for her efforts and keeping the City in the forefront of new programs and ideas. Continuing, Ms. Adcock also announced Auburn Hills has been accepted by AARP and WHO, for participating in the Friendly Communities; a five-year program. At a June City Council meeting, she will make a short introduction presentation to Council and invited Planning Commissioners to attend. She hopes the Planning Commission will continue to be leaders in this effort. Mr. Cohen stated he submitted an application to make a presentation at the MAP conference in October on this topic, along with Grand Rapids; allowing two different perspectives, large city/small city in terms of population. He hopes to work with the Planning Commission on determining what topics should be part of the presentation. Continuing, Mr. Cohen stated the Planning Commission is the natural choice to be leading this project because of the experiences in working with neighborhood planning and working with residents. Mr. Ouellette noted he and the Planning Commissioners are inspired by this project and are willing to continue their work. He suggested very good notes be taken throughout the process so the process can be well documented and possibly making video copies as well; this may afford the City other recognitions. Ms. Adcock agreed, explaining the process will be three to five years and there has been discussion of videotaping the entire process. Though the program is aimed towards seniors, it is for every age group and capability. The State was very impressed with the City’s application with several positive references made to the Planning Commissioners.

7. NEW BUSINESS – none.

8. COMMUNICATIONS

Mr. Beidoun asked what can be done about the poor condition of Baldwin Road. Mr. Cohen stated he spoke with DPS Director Melchert recently, noting Baldwin Road is a County owned road. Mr. Melchert is working with County and trying to make it a priority. Mr. Beidoun asked if Mr. Taubman had any responsibility in helping to maintain Baldwin Road near the mall. Mr. Cohen stated no, it would be highly unlikely that the Taubman Company would have any responsibility outside of their property. Mr. Keenan explained the City had received public hearing notices from neighboring communities who are updating plans. The communities are Oakland Township, focusing on the downtown area of Goodison and Rochester Hills who is updating their master plan including a tree conservation ordinance; the regional employment center, the M-59 corridor; and a section of their transportation plan to include complete streets aspects. Rochester Hills also did an M-59 corridor study focusing on the industrial park sections and in conjunction with other communities, MDOT, and RCOC, a study of Rochester Road extending from 12 Mile Road to the northern portion of Rochester. Mr. Cohen noted the following: • RALCO Industries will be on the May agenda; this is the company the ordinance was amended to accommodate the

requested height of a new building. Since that time, they have determined the building will be 49 feet tall and not the originally thought 55 feet. This site is across from Fieldstone, and is an industrial stamping facility making parts for cars and wheelchairs. The operation is all indoors, with the exception of a small outside storage area only accessed from an interior doorway in the rear of the building. The outdoor storage will not be visible from I-75 because of the woods, but screening will be required.

• Tim & Taryn Juidici, OHM engineers, will be bringing a Complete Streets policy forward for review and approval in May or June.

• In June, it is anticipated a hotel plan near Great Lakes Crossing Outlets will be ready for the Planning Commission to review. This is the same developer who built the Hampton Inn and the Holiday Inn and intends of building this hotel and

Planning Commission – April 30, 2013 Page 3 of 3

another in the southern portion of the City. The first will be a Marriott Suites Hotel and he isn’t sure what the second hotel will be.

• Staff has heard rumors that there may be a tenant for the vacated Borders Book store; he will continue to update as information becomes available.

• There are some developments with Forester Square; a PUD plan. Details will be provided soon Mr. Ouellette asked if a pathway will be constructed along Adams Road. Mr. Cohen explained the developer will be required to install a pathway along their frontage on Adams Road, and it will be the City’s responsibility to continue the pathway further north. The new road will have sidewalks on both sides.

• The CBS Outdoor sign company, with whom the City has a very good relationship with, intends to update two of their current billboards to LED signs.

• Mr. Cohen reassured the Planning Commissioners the talk of the Pistons moving to Detroit, is just talk. The Palace is shutting down from July 14th to September 21st to invest $5 million in retrofitting the interior to meet ADA requirements.

• Faurecia will soon begin working on the 300,000 sq. ft. facility. There are also some hotel renovations proceeding on Featherstone. Thankfully with the many new things going on in the City a new building inspector was hired.

• The City is very aggressive in marketing the downtown; there has been some interest in downtown property from outside the state investors. The student housing, the University Center and the Den is drawing a lot of interest from the development community.

• There are other projects in the works that aren’t ready to be revealed. Mr. Ouellette asked if there was any one thing the Planning Commission could do to become better. Mr. Cohen stated “just get smarter and better.” Obtain training .. and more training. Also, the Planning Commission and City Council confirm the promises made by City staff to business who locate their facility in Auburn Hills; the fairness and swiftness of the entire process from beginning to end. Customer service is necessary to confirm the City’s commitment to businesses and spreads the word of the City keeping their word. Speed, respect and customer service is the City’s secret sauce. You are the most important element in the process. If you do not complete the package, then what we say we do – what we talk pride in - is just talk. Mr. Beidoun asked about the training in Lansing next week. Mr. Cohen explained on May 18th there is training for new planning commissioners. Mr. Mendieta and Ms. Shearer will be attending that training. May 22nd, the Social Equity group will be meeting, which Mr. Cohen is a part of, discussing how to pursue fairness in planning and how to implement it. An example would be how can Detroit or Flint be helped by other communities and what part does a flourishing city play in helping. Those flourishing cities cannot give away their developments, but it’s possible to show communities how good government works and that may be a contribution of good equity. Under the direction of City Manager Auger, City staff has been counseling and showing other communities how Auburn Hills does business; this is beneficial for the other communities, Auburn Hills and the region. Ms. Mitchell and Mr. Beidoun will be attending the Social Equity meeting.

9. ANNOUNCEMENT OF NEXT MEETING The next scheduled meeting on May 28, 2013 at 7:00 p.m. in the City Council Chamber.

10. ADJOURNMENT The meeting was adjourned at 7:35 p.m. Respectfully Submitted, Kathleen Novak Records Retention Clerk

M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 7 A .3 .

“Not Yet Approved" CITY OF AUBURN HILLS

TAX INCREMENT FINANCE AUTHORITY MEETING

May 14, 2013 CALL TO ORDER: Chairman Hassett called the meeting to order at 4:00 p.m.

ROLL CALL: Present: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar,

Price, Thornton Absent: None Also Present: TIFA Executive Director Tom Tanghe, Finance Director Gary

Barnes, DPS Director Ron Melchert, Manager of Roads and Facilities Dan Brisson, Clerk Terri Kowal (arrived 4:10pm, left at 4:15pm), Deputy Assessor Karen Blinkilde (arrived 4:21pm and left at 4:35pm), Executive Assistant Karrie Marsh

Guests: Tim Juidici, OHM Engineer LOCATION: Auburn Hills City Hall, Administrative Conference Room, 1827 North Squirrel Road, Auburn Hills, Michigan 48326 PERSONS WISHING TO BE HEARD None CORRESPONDENCE & PRESENTATIONS Executive Director Thomas Tanghe gave verbal reports on the status of the University Center, the parking structure and the possibility of a DDA with TIF capture. The construction company for the University Center is Frank Rewold and Son. Although Rewold and Son has indicated that they rarely use up contingency funds, that is not the case on this project. Because the building is not structurally sound, there is not much left that hasn’t been rebuilt. Due to the building being used as an educational facility, the local and state fire marshal all have requirements that need to be met. Contingency remains at $16,000.00 as of now. Mr. Tanghe stated that the Board approved a specific dollar amount for the project and Rewold and Son is aware that whether a scope change or a change order is submitted, the amount agreed upon is what will be worked with. Rewold and Son feel confident that they will stay within the contingency amount. The roof will be constructed within the next couple of weeks. The parking structure stone work is complete on the back of the building. The stain stamped brick work will be completed next weather permitting. The parking deck ramps are in progress. The landscape plans are being reviewed and scaled back to remain within budget. A DDA was established years ago. The process was stopped due to a dispute with the City of Detroit, dealing with the move of Comerica out to Auburn Hills. The DDA was never activated. The city is investigating a DDA startup with TIF capture, due to anticipated new development and wanting to take advantage of that capture. Existing TIF districts under state statute cannot be expanded nor can new TIFA’s be created. In the next 90 days the city will start publishing for a DDA to be created. The parcels


of 5 May 14, 2013 minutes will be identified and up and running by Fall 2013. Who the Board will be has not been determined at this time. City Clerk Terri Kowal joined the meeting to administer the Oath of Office to Dawn Price, Erik Dilland, and Steve Goodhall. APPROVAL OF MINUTES Moved by Ardelean to approve the March 26, 2013 minutes. Supported by Thornton. Yes: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar, Price, Thornton No: none Motion carried FINANCIAL REPORT Finance Director Gary Barnes presented the financial report for April 30, 2013, reviewing the activities for this period, including the most recent revenues and expenses. That report included the following Total Liabilities and Fund Balances and Available Cash: TIFA 85-A $ 29,367,660 Available Cash (TIF-A) $4,219,217 TIFA 85-B $ 13,953,996 Available Cash (TIF-B) $9,966,971 TIFA 86-D $ 27,710,792 Available Cash (TIF-D) $3,427,329 $ 71,032.448 Mr. Hassett inquired about the progress of the installation of the streetlight system in the Downtown area. Mr. Tanghe explained that he had received an email from DPS stating that installation began this week and training for the system will begin soon. Mr. Hassett asked who would be trained. Mr. Tanghe stated that members of DPS and the City Manager’s office will be trained. Moved by Douglas to approve the Financial Report of April 30, 2013 as submitted. Supported by Goodhall. Yes: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar, Price, Thornton No: none Motion carried OLD BUSINESS None NEW BUSINESS Mr. Tanghe introduced a memo dated April 24, 2013 requesting elimination of tax increment capture for a portion of Lot 45 that is part of parcel 02-14-36-126-023 and located in TIF District A. The Oakland County Treasurer’s office, by policy, does not allow partial parcels within TIFA districts. Deputy Assessor Karen Blinkilde presented and thoroughly explained three possible options to the Board. The Board chose the third option most recommended by Assessing which was to keep lot 45 in the plan, but resolved not to capture TIFA dollars for the portion that is part of 14-36-126-023. Mr. Tanghe explained that when the DDA is established, the parcel would be a part of the new DDA. TIFA may lose $2,700.00 for one year but will gain overall growth in the next year.

Moved by Ardelean to eliminate capture of tax increment financing funds for that portion of Lot 45 that is part of 02-14-36-126-023 and located in TIF District A. Supported by Thornton.

of 5 May 14, 2013 minutes Yes: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar, Price, Thornton No: none Motion carried Mr. Tanghe introduced a memo dated May 8, 2013 containing a comprehensive proposal for the University Drive streetscape. Currently budgeted was $200,000 in TIF District D for a partnership project with Oakland University to enhance the University Drive streetscape from the bridge over I-75 to North Squirrel Road. Oakland University has committed a matching $200,000 to this project. Should the project cost over $400,000.00 Oakland University will contribute additional monies. The project will provide additional landscape features, signage, banners, and other similar improvements that will give the University Drive corridor a stronger feel that it is a primary entranceway into the OU campus upon exiting I-75. The project will also further create and exploit the AH/OU relationship and more clearly define Auburn Hills as the Home of Oakland University. The next design meeting will take place on June 11th. The final plan to be implemented should occur this Fall or next Spring. Moved by Douglas to authorize the Executive Director to sign the University Drive Streetscape Scope of Urban Design / Landscape Architecture & Engineering Services Proposal from OHM with a fee proposal that includes all aspects of their services up to and including construction administration and inspection for the estimated total fee of $75,000. The fee may adjust plus or minus based on the final scope of the project, but in no case more than ten percent higher than the current proposed fee without Board authorization. Funds for the project are available from TIF-D, GL No. 253-737-800-199. Supported by Goodhall. Yes: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar, Price, Thornton No: none Motion carried Mr. Tanghe introduced a memo dated May 3, 2013 regarding the 2013 Asphalt Pavement Maintenance bids which were opened in the City Clerk’s office on May 3, 2013. Two bids were received and bid tabulations are as follows:

• Highway Maintenance and Construction Romulus, Michigan $ 458,080.75 • Asphalt Specialties Pontiac, Michigan $ 476,668.00

This year’s asphalt maintenance program consists of Major Roads: Grey Road (Primary to Adams) - cape seal. Local Roads: St. Lawrence, St. Mary, Delevan, Rosalie-cape seal. Street Improvement: Commercial Drive- concrete crack and seat with asphalt overlay. TIFA A: River woods- parking lot cape seal. TIFA B: Takata and Centre- slurry seal. TIFA D: Seyburn- pavement removal and replacement, Ball field parking lot- cape seal.

Construction services proposed by OHM are based on a time and material for the not-to-exceed amount of $ 57,135.00. Divisional cost breakdown is Major Roads $ 15,734.00, Local Roads $ 7,615.00, Street Improvement $ 10,987.00, TIFA A $ 1,726.00, TIFA B $ 4,605.00, TIFA D $ 16,648.00. Materials testing services is estimated at $ 9,000.00 for all divisions of the project. Highway Maintenance and Construction is the low bidder for the project. They have over thirty years of experience in asphalt maintenance and have completed similar projects throughout southeast Michigan. Highway Maintenance has performed work in the City for several years with an excellent track record. Based on unit pricing, the DPS and OHM recommend they be awarded the bid for this year’s asphalt program.

of 5 May 14, 2013 minutes Moved by Thornton to recommend to City Council award of the 2013 Asphalt Program to National Highway Maintenance and Construction, PO Box 74411, Romulus, Michigan 48174 in the amount of $458,080.75. Further, to approve the OHM Scope of Construction Services where services will be performed on a time and material basis for the not-to-exceed amount of $57,135.00 with materials testing estimated at $9,000.00. Cost breakdown for the TIF projects is TIFA A $23,296.00 (251-735-983-083), TIFA B $62,165.00 (252-736-935.000) and TIFA D $131,108.00 (253-737-931.000). Supported by Price. Mr. Tom Tanghe introduced a memo dated May 6, 2013 regarding the 2014 University Drive Rehabilitation, Scope of Engineering Services. He then introduced Mr. Ron Melchert to inform the Board about the process over the years that has led to this pivotal point. Budgeted in 2014 is $ 355,000.00 from TIFA B and $ 550,000.00 from TIFA D to fund rehabilitation of University Drive from Opyke to the I-75 exchange, and the I-75 exchange to Cross Creek. Two federal funding opportunities have been applied for and approved for the project since 2010. Most recently, through the National Highway Performance Program (NHPP) an additional $ 240,000.00 was approved for the project. Further, additional Surface Transportation- Urban (STP-U) funding expanded the work scope to include concrete repairs from Cross Creek to Squirrel Road in the TIFA D District.

The project consists of three components in two TIF Districts; concrete crack, seat and overlay from Opdyke to the I-75 interchange (excluding the bridge), asphalt mill and overlay from the I-75 interchange to Cross Creek, and concrete patching with some curb replacement between Cross Creek and Squirrel Road. Total project cost for all three components is estimated at $ 1,800,000.00. All Federal funding sources total $ 1,223,380.00 for a net TIF cost of $ 576,620.00.

Although engineering costs were not anticipated for the project in the 2013 budget, recent NHPP and STP-U funding necessitates beginning engineering work this year. The DPS recommends the TIFA Board approve the engineering costs for the project. It is expected that engineering costs will occur in 2013 and 2014 for the project. Mr. Molnar inquired about the safety of the bridge over I-75. Mr. Juidici stated that the bridge is controlled by MDOT and typically every 2 years the bridge is inspected. However, due to the critical condition of the bridge, it is now inspected yearly. The bridge requires replacement, repairs are not sufficient. Mr. Molnar asked if the bridge does get replaced, will it affect the work being done on University Drive? Mr. Melchert stated that University Drive will be receiving more of a facelift rather than replacing, so the answer is no. Moved by Thornton to recommend to City Council the costs associated with the Scope of Engineering Services for the 2014 University Drive Rehabilitation from Opdyke to N. Squirrel where OHM will provide services to the City on an hourly basis for the not-to- exceed amount of $ 105,000.00. In addition, materials testing services is estimated at $8,725.00. Cost breakdown is TIFA B (252-736-935.000) at $34,117.50 and TIFA D (253-737-935.000) at $79,607.50. Supported by Douglas. BOARD MEMBER COMMENTS Mr. Gupta stated that he had watched the Science Channel and in Chicago materials are being used on the highways that will last more than 40 years. He thinks the City may want to look into the material being used. Mr. Melchert will do so. Ms. Douglas stated that she is resigning from the Board to take care of personal issues. She will stay in touch. Approved in the 2013 Budget for TIF District B, funds have been set aside to match dollar for dollar up to $100,000 for emerging sectors as defined by Oakland County. Recruitment of technologies is sought after such as medical devices and pharmaceutical. Tom has a meeting on Wednesday with the Oakland

of 5 May 14, 2013 minutes County Representative, Irene Spanos, for Medical Main Street. He wants to discuss the grants with her and wants to confirm that the Board is still interested in using the funds for this purpose. The Board agreed. ANNOUNCEMENT OF NEXT MEETING – The next regularly scheduled TIFA Board meeting is Tuesday, June 11, 2013 at 4:00 p.m. in the Administrative Conference Room. ADJOURNMENT Moved by Thornton to adjourn the meeting at 5:16 p.m. Supported by Price. Yes: Ardelean, Dilland, Douglas, Goodhall, Gupta, Hassett, Molnar, Price, Thornton No: none Motion carried Respectfully submitted,

Reanna Douglas Karrie L. Marsh Secretary of the Board Recording Secretary

O:\CITY COUNCIL PACKET\MAY 20\7b. 2013 Asphalt Maintenance Program.Doc


D A T E : M A Y 2 0 , 2 0 1 3 M E E T I N G A G E N D A I T E M N O . 7 B . To: Mayor and City Council

From: Peter E. Auger, City Manager and Dan Brisson, Manager of Facilities and Roads.

Submitted: May 15, 2013

Subject: 2013 Asphalt Maintenance Program

INTRODUCTION AND HISTORY The 2013 Asphalt Pavement Maintenance bids were opened in the City Clerk’s office on May 3, 2013. Two bids were received and bid tabulation is as follows:

• Highway Maintenance and Construction Romulus, Michigan $ 458,080.75 • Asphalt Specialties Pontiac, Michigan $ 476,668.00

This year’s asphalt maintenance program consist of Major Streets: Grey Road (Primary to Adams)- cape seal. Local Streets: St. Lawrence, St. Mary, Delevan, Rosalie- cape seal. Street Improvement Fund: Commercial Drive- concrete crack and seat with asphalt overlay. TIFA A: River Woods- parking lot cape seal. TIFA B: Takata, Centre- slurry seal. TIFA D: Seyburn (Squirrel to Mansion)- remove and asphalt reconstruct, Ball field parking lot- cape seal. Based on unit pricing by Highway Maintenance, bid tabulation and cost breakdown for each division are attached. Construction services proposed by OHM are based on time and material for the not-to-exceed amount of $ 57,135.00. Divisional cost break down is Major Streets $ 15,734.00, Local Streets $ 7,615.00, Street Improvement $ 10,987.00, TIFA A $ 1,726.00, TIFA B $ 4,605.00, and TIFA D $ 16,648.00. Materials testing services is estimated at $ 9,000.00 for all divisions of the project. A copy of OHM’s Scope of Construction Services proposal is attached for Council’s review. Funding breakdown for construction, construction management services and materials testing is as follows: Major Streets (202-452-935.000) $121,874.00, Local Streets (203-453-935.000) $ 62,755.00, Street Improvement (101-446-973.000) $ 123,077.00, TIFA A (251-735-983.083) $ 23,296.00, TIFA B (252-736-935.000) $ 62,165.00 and TIFA D (253-737-931.000) $ 131,107.00. STAFF RECOMMENDATION

Highway Maintenance and Construction is low bidder for the project. They have over thirty years of experience in asphalt maintenance and have completed similar projects throughout southeast Michigan. Highway Maintenance has performed work in the City for several years with an excellent track record. Based on unit pricing, OHM and the DPS recommends them for this year’s Asphalt Maintenance Program. The TIFA Board approved the TIFA portion of the project at their May 14th meeting.

MOTION Move to approve the cost associated with the 2013 Asphalt Maintenance Program and award the bid to Highway Maintenance and Construction, PO Box 74411, Romulus, Michigan 48174 in the amount of $ 458,080.75. Further, to approve the OHM Scope of Construction Services where services will be performed on a time and materials basis for the not-to-exceed amount of $ 57,135.00 with materials testing services estimated at $ 9,000.00.

I CONCUR: PETER E. AUGER, CITY MANAGER

May 6, 2013 Peter Auger City Manager CITY OF AUBURN HILLS 1827 N. Squirrel Road Auburn Hills, MI 48326 RE: 2013 Asphalt Maintenance Program Letter of Recommendation Dear Mr. Auger: On May 3, 2013 at 10:00 am, a total of two bids were received for the above referenced project. The bidders are as follows:

Contractor Amount

Highway Maintenance and Construction Co. $458,080.75

Asphalt Specialists, Inc. $476,668.00

The project scope consists of asphalt maintenance via pavement removal and replacement on Seyburn within the City Campus, crack/seat & HMA overlay on Commercial Drive, slurry seal on Bloomfield Village Blvd, Centre, and Takata, and capeseal on Grey Road, streets within the Lake Angelus subdivision, Riverwoods parking lot, and ball field parking lot as shown on the attached map. Highway Maintenance & Construction Co. out of Romulus, Michigan is the low bidder for this project. They have over 30 years of experience in pavement maintenance projects. They have completed similar projects throughout southeast Michigan, including much of the asphalt maintenance work in the City of Auburn Hills. Based on our findings, we recommend award of this contract to them in the amount of $458,080.75, per the unit prices bid for the project. Digital files of this letter, the map, and a bid tabulation have been emailed to your office. If you have any questions or require additional information, please feel free to contact this office. Sincerely, OHM Advisors __________________________________ Timothy J. Juidici, P.E.

cc: Ron Melchert, Director of Public Services Terri Kowal, City Clerk Dan Brisson, Manager of Facilities and Roads

Project

Design Services

(Complete)

Projected

Construction Cost

Construction

Services

(Estimated)

Geo/Testing

Services

(Estimated) Projected Total 2013 Budget Difference

Street Improvement $7,690 $109,890 $10,989 $2,198 $130,767 $113,000 ($17,767)

Major Roads $8,830 $104,890 $15,734 $1,250 $130,704 $180,000 $49,297

Local Roads $4,490 $54,390 $7,615 $750 $67,245 $70,000 $2,755

TIFA A $0 $21,570 $1,726 $23,296 $22,500 ($796)

TIFA B $3,740 $57,560 $4,605 $65,905 $57,000 ($8,905)

TIFA D $9,195 $109,785 $16,468 $4,855 $140,302 $209,000 $68,698

Totals $33,945 $458,085 $57,135 $9,052 $558,218 $651,500 $93,282

Tabulation for Bids Received on 5/3/13 Highway Maint. & Const. Co. Asphalt Specialists, Inc.

2013 Asphalt Maintenance Program PO Box 74411 1780 E. Highwood

City of Auburn Hills, Oakland County, State of Michigan Romulus, MI 48174-0411 Pontiac, MI 48340

OHM Job No.: 0120-12-0490

Phone: 734-941-8885 Phone: 248-334-4570

Item Estimated Unit Unit

No. Description Quantity Price Amount Price Amount

Division A: Local Streets

1) Mobilization, Max. $2,500 1 LS $2,500.00 1

$2,250.00 $2,250.00

2) Audio Video Route Survey 1 LS $1,100.00 1

$1,575.00 $1,575.00

3) Erosion Control 1 LS $100.00 1

$500.00 $500.00

4) Traffic Maintenance and Control 1 LS $750.00 1

$2,500.00 $2,500.00

5) Pavement, Remove 35 Syd $20.00 $700.00 $20.00 $700.00

6) Subgrade Undercutting, Type II (Modified) 10 Cyd $38.00 $380.00 $38.00 $380.00

7) Subgrade Undercutting, Type II (Special) 10 Cyd $40.00 $400.00 $40.00 $400.00

8) Aggregate Base, 21AA Limestone 15 Ton $20.00 $300.00 $20.00 $300.00

9) Frame and Cover, Reset 1 Ea $1,100.00 $1,100.00 $1,100.00 $1,100.00

10) Inside Structure, Pointing Up 6 Ea $120.00 $720.00 $120.00 $720.00

11) Structure, Reconstruct 2 Ft $475.00 $950.00 $475.00 $950.00

12) Replace Frame and Cover 1 Ea $1,800.00 $1,800.00 $1,800.00 $1,800.00

13) Structure Cover, Temp Replace 10 Ea $10.00 $100.00 $10.00 $100.00

14) Overbanding 480 Lbs $2.36 $1,132.80 $2.50 $1,200.00

15) HMA, 13A, Handpatching 10 Ton $110.00 $1,100.00 $110.00 $1,100.00

16) Capeseal, Single Chip 7765 Syd $4.25 $33,001.25 $4.50 $34,942.50

17) Capeseal, Double Chip 340 Syd $6.10 $2,074.00 $6.50 $2,210.00

18) Slurry Seal 1420 Syd $2.35 $3,337.00 $2.50 $3,550.00

19) Pavt Mrkg, Polyurea, 6 inch, Crosswalk 60 Ft $5.10 $306.00 $5.50 $330.00

20) Pavt Mrkg, Polyurea, 4 inch, Yellow Solid 820 Ft $0.90 $738.00 $1.00 $820.00

21) Pavt Mrkg, Polyurea, Handicap Symbol 5 Ea $90.00 $450.00 $100.00 $500.00

22) Pavt Mrkg, Polyurea, Electrical Vehicle 2 Ea $198.00 $396.00 $200.00 $400.00

23) Pavt Mrkg, Polyurea, 4 inch, Blue Soild 270 Ft $2.60 $702.00 $2.80 $756.00

24) 3" Topsoil, Class A Seed and Mulch Blanket 25 Syd $10.00 $250.00 $10.00 $250.00

TOTAL DIVISION A: $54,387.05 $59,333.50

Division B: TIFA A

25) Mobilization, Max. $1,500 1 LS $1,500.00 1

$1,500.00 $1,500.00


27) Pavt Mrkg, Polyurea, 4 inch, Yellow Solid 1800 Ft $0.90 $1,620.00 $1.00 $1,800.00

28) Pavt Mrkg, Polyurea, Handicap Symbol 4 Ft $90.00 $360.00 $100.00 $400.00

29) Pavt Mrkg, Polyurea, 4 inch, Blue Soild 500 Ft $2.60 $1,300.00 $2.80 $1,400.00

TOTAL DIVISION B: $21,567.50 $22,875.00

Division C: TIFA B

30) Mobilization, Max. $2,500 1 LS $2,500.001

$2,000.00 $2,000.00

31) Audio Video Route Survey 1 LS $1,100.00 $1,100.002

$1,675.00 $1,675.00

32) Erosion Control 1 LS $200.001

$500.00 $500.00

33) Traffic Maintenance and Control 1 LS $750.001

$1,150.00 $1,150.00

34) Pavement, Remove 120 Syd $6.00 $720.00 $18.00 $2,160.00

35) Curb and Gutter, Remove and Replace 50 Ft $35.00 $1,750.00 $35.00 $1,750.00


37) Inside Structure, Pointing Up 13 Ea $120.00 $1,560.00 $120.00 $1,560.00



40) Slurry Seal 16110 Syd $2.35 $37,858.50 $2.50 $40,275.00

41) Driveway, Nonreinf Conc, 6 inch 120 Syd $70.00 $8,400.00 $70.00 $8,400.00

42) Pavt Mrkg, Polyurea, 18 inch, Stop Bar 50 Ft $12.50 $625.00 $14.00 $700.00


TOTAL DIVISION C: $57,563.503

$62,270.00

Division D: TIFA D


$3,750.00 $3,750.00

45) Audio Video Route Survey 1 LS $900.001

$1,225.00 $1,225.00


$500.00 $500.00

47) Traffic Maintenance and Control 1 LS $1,800.001

$2,500.00 $2,500.00

48) Pavement, Remove 2000 Syd $4.95 $9,900.00 $4.95 $9,900.00

49) Sidewalk, Remove 40 Syd $16.00 $640.00 $16.00 $640.00


51) Station Grading 9 Sta $265.00 $2,385.00 $265.00 $2,385.00


53) Subgrade Undercutting, Type II (Special) 25 Cyd $40.00 $1,000.00 $40.00 $1,000.00

54) Aggregate Base, 4-inch, 21AA Limestone 2200 Syd $3.75 $8,250.00 $3.75 $8,250.00

55) Structure, Reconstruct 5 Ft $475.00 $2,375.00 $475.00 $2,375.00



58) Culv, Remove and Replace, 12 inch 45 Ft $55.00 $2,475.00 $55.00 $2,475.00

59) HMA, 5E1, 2-inch (1 lift) 2000 Syd $6.75 $13,500.00 $6.75 $13,500.00

60) HMA, 13A, 3-inch 2000 Syd $11.50 $23,000.00 $11.50 $23,000.00



63) Overbanding 500 Lbs $2.36 $1,180.00 $2.50 $1,250.00

64) Sidewalk, Conc, 4 inch 150 Sft $7.50 $1,125.00 $7.50 $1,125.00

65) Sidewalk Ramp, 6 inch, ADA 210 Sft $8.75 $1,837.50 $8.75 $1,837.50

Prepared by OHM Page 1 of 2 5/3/13

Tabulation for Bids Received on 5/3/13 Highway Maint. & Const. Co. Asphalt Specialists, Inc.

2013 Asphalt Maintenance Program PO Box 74411 1780 E. Highwood

City of Auburn Hills, Oakland County, State of Michigan Romulus, MI 48174-0411 Pontiac, MI 48340

OHM Job No.: 0120-12-0490

Phone: 734-941-8885 Phone: 248-334-4570

Item Estimated Unit Unit

No. Description Quantity Price Amount Price Amount

66) Detectable Warning, ADA 50 Ft $60.00 $3,000.00 $60.00 $3,000.00

67) Pavt Mrkg, Polyurea, 12 inch, Ladder Crosswalk 20 Ft $8.90 $178.00 $9.00 $180.00

68) Pavt Mrkg, Polyurea, 4 inch, Yellow Solid 2320 Ft $0.90 $2,088.00 $0.95 $2,204.00

69) Pavt Mrkg, Polyurea, Handicap Symbol 2 Ft $90.00 $180.00 $100.00 $200.00

70) Pavt Mrkg, Polyurea, 4 inch, Blue Soild 100 Ft $2.60 $260.00 $2.75 $275.00


TOTAL DIVISION D: $109,783.50 $110,581.50

Division E: Street Improvement


$5,000.00 $5,000.00

73) Audio Video Route Survey 1 LS $1,125.001

$1,250.00 $1,250.00


$650.00 $650.00

75) Traffic Maintenance and Control 1 LS $2,250.001

$2,250.00 $2,250.00





80) Aggregate Base, 21AA Limestone 50 Ton $20.00 $1,000.00 $20.00 $1,000.00


82) Inside Structure, Pointing Up 3 Ea $120.00 $360.00 $120.00 $360.00




86) Cold Milling, Concrete Surface 1960 Syd $3.95 $7,742.00 $3.95 $7,742.00

87) Conc Pavt, Repair, Nonreinf 200 Syd $79.00 $15,800.00 $79.00 $15,800.00

88) Concrete Pavement Cracking and Seating 3990 Syd $3.35 $13,366.50 $3.35 $13,366.50

89) HMA, 5EI, 2 inch (1 lift) 3990 Syd $8.90 $35,511.00 $8.90 $35,511.00


91) Hot Poured Rubber, Crack Fill 500 Ft $2.00 $1,000.00 $1.25 $625.00

92) Driveway, Nonreinf Conc, 9 inch 50 Syd $85.00 $4,250.00 $85.00 $4,250.00


TOTAL DIVISION E: $109,899.50 $109,924.50

Division F: Major Streets


$3,800.00 $3,800.00

95) Audio Video Route Survey 1 LS $1,600.001

$2,150.00 $2,150.00


$500.00 $500.00

97) Traffic Maintenance and Control 1 LS $750.001

$2,250.00 $2,250.00







104) Inside Structure, Pointing Up 16 Ea $125.00 $2,000.00 $125.00 $2,000.00

105) Structure, Reconstruct 4.5 Ft $475.00 $2,137.50 $475.00 $2,137.50



108) Overbanding 920 Lbs $2.36 $2,171.20 $2.55 $2,346.00



111) Capeseal, Double Chip 5010 Syd $6.10 $30,561.00 $6.50 $32,565.00

112) Slurry Seal 7710 Syd $2.35 $18,118.50 $2.50 $19,275.00

113) Pavt Mrkg, Polyurea, 18 inch, Stop Bar 30 Ft $12.50 $375.00 $14.00 $420.00

114) Pavt Mrkg, Polyurea, 6 inch, Crosswalk 90 Ft $5.10 $459.00 $5.50 $495.00

115) Pavt Mrkg, Polyurea, 4 inch, Yellow Solid 1000 Ft $0.90 $900.00 $1.00 $1,000.00


TOTAL DIVISION F: $104,879.70 $111,683.50

TOTAL BID AMOUNT: $458,080.753

$476,668.00

CORRECTIONS1

Bidder did not provide unit price.2

OHM corrected bidder's multiplication error3

OHM adjusted total to reflect correction(s).

H:\Municipal\_Group Operations\Bid Tabs\Auburn Hills\[bidtab 0120-12-0490.xls]Sheet1

Prepared by OHM Page 2 of 2 5/3/13

O:\CITY COUNCIL PACKET\MAY 20\7c. COVER MEMO - Memorandum Of Understanding For Oakland County Violent Gang Task Force.Docx


D A T E : M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 8A .

To: Mayor and City Council

From: Peter E. Auger, City Manager; T. Hardesty, Deputy Director Emergency Services


Subject: Revised Memorandum of Understanding for the Oakland County Violent Gang Safe Streets Task Force between the Federal Bureau of Investigation and the Auburn Hills Police Department, Bloomfield Township Police Department, Homeland Security Investigations, Michigan State Police, Oakland County Sheriff’s Department, and the Waterford Township Police Department.

INTRODUCTION AND HISTORY

The Police Department has participated with the Oakland County Violent Gang Task Force (OCVGTF) since 2009. This task force made significant in-roads with a small but violent criminal faction operating in Oakland County, particularly in the Pontiac area. To date more than 100 suspects have been indicted on Federal charges by members of this task force.

There are several reasons the Memorandum of Understanding between the participating agencies needs to be updated. These reasons include: The Department of Justice (DOJ) has made some minor modifications to bring the program in line with current DOJ funding guidelines including changing the official name of the task force from the Oakland County Violent Gang Task Force to the Oakland County Violent Gang Safe Streets Task Force. There are also more agencies participating in the task force that were not a party before, including Waterford Township and the Investigations section of the Department of Homeland Security. Also, at the time this task force started the City of Pontiac had its own municipal police department. The Oakland County Sheriff’s Department is now contracted to provide police service to the City of Pontiac. The basic operating premise of the task force to “enhance the effectiveness of federal/state/local law enforcement resources through a well coordinated initiative” has not changed.

STAFF RECOMMENDATION The staff recommends approval of the Memorandum of Understanding for the Oakland County Violent Gang Safe Streets Task Force between the Federal Bureau of Investigation and the Auburn Hills Police Department, Bloomfield Township Police Department, Homeland Security Investigations, Michigan State Police, Oakland County Sheriff’s Department, and Waterford Township Police Department. The proposed updated Memorandum of Understanding has been reviewed by Mr. Beckerleg, Esq. and found to be satisfactory from a legal standpoint.

MOTION Move to approve the Memorandum of Understanding for the Oakland County Violent Gang Safe Streets Task Force between the Federal Bureau of Investigation and the Auburn Hills Police Department, Bloomfield Township Police Department, Homeland Security Investigations, Michigan State Police, Oakland County Sheriff’s Department, and Waterford Township Police Department and authorize the Director of Emergency Services to sign the agreement.



M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 9 A . A S S E S S I N G To: Mayor and City Council

From: Peter E. Auger, City Manager and Micheal R. Lohmeier, City Assessor


Subject: Public Hearing and Request to Approve an IFEC for Personal Property for Louca Mold and Aerospace Machining Inc. INTRODUCTION AND HISTORY An application for an IFEC has been received for New Personal Property to be located at 1460 Atlantic Blvd. and on assessment parcel 02-14-03-301-016. The request was submitted by Louca Mold and Aerospace Machining Inc. (Louca) on March 25, 2013, and as of this date the personal property had not been installed.

This application involves personal property including a machine described by the applicant as “DROOP + REIN High Speed Machining Center”. The total project investment is $3,150,000 and is anticipated to result in retaining 54 jobs and creating 2 new jobs for this location.

Personal Property is defined by the city’s Property Tax Incentive Policy to include: 1

“machinery, equipment, furniture, fixtures and similar items as defined in the General Property Tax Act and that are utilized by the business in producing the end product or service of the business and real property assessable as personal property pursuant to sections 8(d) and 14(6) of the general property tax act, 1893 PA 206, MCL 211.8 and 211.14.”

The project proposed in this application would be eligible for consideration of an IFEC under the provision of the city’s Property Tax Incentive Policy, as2

A. New facility (IFEC) – industrial real property and land improvements, and personal property, other than a replacement facility to be built or installed in a plant rehabilitation district or industrial development district by an existing business or a new business, as provided in PA 198, 1974 as amended may be granted a 50% tax incentive for up to eight (8) years based upon the criteria included in this policy. The minimum investment by a business in a new facility shall meet one of the following requirements …

… C. The installation and/or location on more than a temporary basis of new equipment, furniture or other personal property with an estimated value of the new personal property in excess of $250,000, or 10% of the historical cost of current personal property …

Ownership and Term of Abatement Louca is purchasing the personal property that this application applies to. It also owns the real property that this personal property will be located in. Attached to this memorandum is a copy of the first and last page of an executed lease between Louca Properties, LLC and Louca Mold & Aerospace Machining, Inc. As identified by signature the representative for both companies is the same. This lease represents more of a business lease, or lease of convenience, and therefore is not applicable for consideration here in the determination of duration for the certificate.

1 March 19, 2012 2 Ibid.

Louca applied for eight years for this abatement.

Tax Savings

If this abatement is granted for the facility at the 8-year maximum, the potential property tax savings for the applicant, over the term of the abatement, is approximately $87,681; while the loss in city tax revenue would be approximately $41,165.

Industrial Development District

This personal property is located in an existing Industrial Development District, see attached, established on May 5th, 1986.

Property Tax Appeals

The property is located at 1460 Atlantic Blvd. Staff is not knowledgable of any pending appeals involving the real property that this personal property will be located, or with the applicant involved herein.

Other Active Abatements Involving Louca At this location there are two other actively abated properties, including: • 02-IP-07-100-384, expires December 30, 2019 (Designated by city council as a “special project” and

granted a 12 year abatement) • 02-IP-03-100-506, expires December 30, 2015 TAX INCENTIVE REVIEW COMMITTEE RECOMMENDATION (TIRC) This application went before the city’s Tax Incentive Review Committee on April 8, 2013. Louca was represented by Jeff Moorfoot (CPA for company) and Robert Louca (General Manager). The recommendation of TIRC is as follows:

Motion by Mr. Kittle, to recommend to City Council, approval of the request from Louca Mold and Aerospace Machining for a tax abatement for personal property [to be installed at 1460 Atlantic Blvd*]. The recommendation is for an 8 year abatement beginning on 12/31/2013 and ending 12/30/2021. In addition, this recommendation includes the requirement to operate the facility at that location for 2 years after the certificate expires.

Supported by Mr. Landsberg Motion carried (4-0)

[* Legal Description: T3N, R10E, SEC 3 & 4 METRO NORTH TECHNOLOGY PARK LOT 21 9-29-87 FR 014, aka: 02-14-03-301-016]

STAFF RECOMMENDATION Based on reviewing the city’s tax incentive policy, combined with the recommendation forwarded by TIRC, staff recommends approval of the application for eight (8) years as requested and for the amount requested. MOTION Move to approve the request for an 8-year IFEC pertaining to new personal property for Louca Mold and Aerospace Machining Inc. for a total personal property investment of $3,150,000 by adopting the attached resolution.

I CONCUR:

PETER E. AUGER, CITY MANAGER

CITY OF AUBURN HILLS RESOLUTION

APPROVING AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE FOR LOUCA MOLD AND AEROSPACE MACHINING INC.

At a regular meeting of the City Council of the City of Auburn Hills, Oakland County, Michigan, held in the Council Chambers at 1827 N. Squirrel Road, Auburn Hills MI 48326 on the 20th day of May, 2013. The following resolution was offered by Councilperson ___________ and supported by Councilperson _______________ WHEREAS, pursuant to P.A. 198, 1974, M.C.L. 207.551 et seq., after a duly noticed public hearing held on the 5th day of May, 1986, the City of Auburn Hills, established an Industrial Development District, commonly referred to as the De Mattia Development Company Industrial Development District; and WHEREAS, Louca Mold and Aerospace Machining Inc. has filed an application for an Industrial Facility Exemption Certificate with the Clerk of the City of Auburn Hills with respect to proposed personal property to be acquired and installed within the De Mattia Development Company Industrial Development District; and WHEREAS, before acting on said application, the City Council of Auburn Hills held a hearing on the 20th day of May, 2013 at a regularly scheduled meeting, at which time the applicant, the assessor, and a representative of the affected taxing units were given written notice and were afforded an opportunity to be heard on said application; and

WHEREAS, construction and installation of the facility has not begun earlier than six (6) months before March 25, 2013, the date of the acceptance of the application for the Industrial Facility Exemption Certificate; and WHEREAS, completion of the facility is calculated to and will at the time of issuance of the certificate have the reasonable likelihood to retain, create or prevent the loss of employment in Auburn Hills; and WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the City of Auburn Hills after granting this certificate will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted. NOW, THEREFORE, BE IT RESOLVED BY the City Council of Auburn Hills that: 1. The City Council of Auburn Hills finds and determines that the granting of this Industrial Facilities Exemption Certificate, together with the aggregate amount of the certificates previously granted and currently in force, under PA 198 of 1974, and PA 225 of 1978, shall not have the effect of substantially impeding the operation of the City of Auburn Hills, or of impairing the financial soundness of a taxing unit which levies an ad valorem property tax in the City of Auburn Hills.

2. The application for an Industrial Facilities Exemption Certificate with respect to a New Facility on the following described parcel of real property situated within the De Mattia Development Company Industrial Development District; to wit;

Legal Description T3N, R10E, SEC 3 & 4 METRO NORTH TECHNOLOGY PARK LOT 21 9-29-87 FR 014

This real property parcel is also identified as 02-14-03-301-016, having an address of 1460 Atlantic Blvd., Auburn Hills, MI 48326 is hereby approved for Personal Property improvements only. 3. The Industrial Facilities Exemption Certificate shall remain in force and effect for a period of eight (8) years, and the starting date for the certificate is December 31, 2013 and the ending date is December 30, 2021. 4. The total project investment approved is $3,150,000. 5. Louca Mold and Aerospace Machining Inc. agrees to operate the facility for which the Industrial Facilities Exemption Certificate is granted for the term of the certificate, plus an additional two years after the date of the expiration. AYES: NAYS: ABSENT: ABSTENTIONS: RESOLUTION ADOPTED STATE OF MICHIGAN) )SS COUNTY OF OAKLAND) I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City Council held on the 20th day of May, 2013. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this day of May, 2013. ________________________________ Terri Kowal, City Clerk

Louca Mold and Aerospace Machining, Inc.

Application for Industrial Facilities Tax Exemption Certificate

Item 6‐ List of Real and Personal Property Improvements

6b‐ Machinery , Equipment,

Furniture and Fixtures Description of Property

Estimated Installation

Date Estimated Cost

5 AXIS MILLING MACHINE DROOP + REIN HIGH SPEED5 AXIS MILLING MACHINE DROOP + REIN HIGH SPEED

MILLING CENTER

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O:\CITY COUNCIL PACKET\MAY 20\9b. 2014 University Drive Rehabilitation, Scope Of Engineering Services.Doc


D A T E : M A Y 2 0 , 2 0 1 3 M E E T I N G A G E N D A I T E M N O . 9 B . To: Mayor and City Council

From: Peter E. Auger, City Manager and Dan Brisson, Manager of Facilities and Roads.


Subject: 2014 University Drive Rehabilitation, Scope of Engineering Services

INTRODUCTION AND HISTORY Budgeted in 2014 is $ 355,000.00 from TIF B and $ 550,000.00 from TIF D to fund rehabilitation of University Drive from Opdyke to the I-75 exchange, and the I-75 exchange to Cross Creek. Two federal funding opportunities have been applied for and approved for the project since 2010. In January, through the National Highway Performance Program (NHPP), an additional $ 240,000.00 was approved for the project and in May additional Surface Transportation Program-Urban (STP-U) funding expanded the work scope to include concrete patching repairs from Cross Creek to Squirrel Road in the TIF D District. The project consists of three components in two TIF Districts; concrete crack and seat with asphalt overlay from Opdyke to the I-75 interchange (excluding the bridge), asphalt mill and overlay form the I-75 interchange to Cross Creek, and concrete patching with curb repair from Cross Creek to Squirrel Road. Total project cost for all three components is estimated at $ 1,800.000.00. All Federal funding sources total $ 1,223,380.00 for a net TIF cost of $ 576,620.00 Federal funding for the project requires MDOT administer the project through the Local Agencies Program Unit (LAP). Because the federal aid process is much longer than a City administered project, engineering services for the project need to begin now so MDOT-LAP can have the project ready for bidding in 2014. OHM engineering services cost for the project, on a not-to-exceed hourly basis, is $ 105,000.00. An additional $ 8,725.00 is estimated for material testing services. Cost breakdown for engineering services is $ 34,117.50 for TIF A and $ 79,607.50 for TIF D. It is expected that engineering costs will occur in 2013 and 2014. A copy of the OHM Scope of Engineering Services and materials testing estimate are attached for Council’s review. STAFF RECOMMENDATION

Although engineering costs were not anticipated for the project in the 2013 budget, recent NHPP and STP-U funding necessitates beginning engineering work this year. The DPS recommends Council approves the engineering costs for the project. The TIFA Board approved the advanced engineering work at their May 14th meeting.

MOTION Move to approve the OHM Scope of Engineering Services for the 2014 University Drive Rehabilitation Project from Opdyke Road to Squirrel Road for the not-to-exceed amount of $ 105,000.00. In addition, materials testing services is estimated at $ 8,725.00. Funding is provided from TIFA B (252-736-935.000) $ 34,117.50 and TIFA D (253-737-935.000) $ 79,607.50.


May 6, 2013 City of Auburn Hills 1500 Brown Road Auburn Hills, MI 48326

Attention: Mr. Ronald Melchert Director of Public Services

Regarding: 2013 Asphalt Maintenance Scope of Construction Services Dear Mr. Melchert: Outlined below is a Scope of Work for construction services to be provided by OHM Advisors for the above referenced project. PROJECT UNDERSTANDING

It is our understanding that the City of Auburn Hills plans to move forward with the construction phase of the 2013 Asphalt Maintenance Program for which bids will be received on Friday, May 3, 2013. The proposed project consists of:

• Capeseal on Grey Road (Primary to Adams) and streets within the Lake Angelus subdivision • Crack/seat and HMA overlay on Commercial Drive • TIFA A: Capeseal of Riverwoods parking lot • TIFA B: Slurry seal on Centre and Takata • TIFA D: Pavement removal & replacement on Seyburn Drive and capeseal of ball field parking lot

Construction Engineering / Observation Under this task the project team will observe the construction efforts on the project and assist with any necessary field changes to successfully complete the work. Specific work efforts include:

• Provide daily observation of work. Full-time inspection will be provided for all pavement maintenance, operations.

• Produce daily field reports documenting construction activities and pay item quantities.

• Prepare and provide the Contractor with a list of required submittals and review shop drawings, construction schedules, materials certifications, and other submittals.

• Address Contractor’s construction concerns and resolve conflicts with the executed contract specifications.

• Attend to Resident and Business Owner concerns throughout the project.

• Review contractor’s progress on the project to ensure that the work is in compliance with the proposed schedule.

2013 Asphalt Maintenance May 6, 2013 Page 2 of 3

Contract Administration Under this task, the project team will complete services necessary to administer the contract. Specific work efforts include:

• Coordination with the Contractor and City to execute the contract documents.

• Arrange and attend one (1) pre-construction meeting prior to the start of the project.

• Provide two (2) signed copies of the contract documents to the City, one (1) to the Clerk’s office and one (1) to the DPS.

• Prepare monthly construction pay estimates and process contract change orders (if required).

• Request and collect contractor’s declaration, contractor’s affidavit, waivers from major suppliers and subcontractors, release of surety, and release from other public agencies for which permits have been obtained under this contract.

SCHEDULE

Based on the TIFA and Council meeting schedule, we anticipate that the project award would be approved at the May 20th Council meeting and construction on the project would begin in June. The project is expected to be completed in August of this year. COMPENSATION

The services outlined above will be performed on a time-and-materials basis for the not-to-exceed amount of fifty-seven thousand one hundred thirty-five dollars ($57,135.00). This amount is based on the assumptions listed below. The City will be invoiced for services on a monthly basis. The estimated budget breakdown is as follows:

Major Streets $ 15,734 Local Streets $ 7,615 Street Improvement $ 10,987 TIFA A $ 1,726 TIFA B $ 4,605 TIFA D $ 16,468

Construction Services Total $ 57,135

Materials Testing Services (Estimated) $ 9,000 FURTHER CLARIFICATIONS AND ASSUMPTIONS

The above-listed scope of services was prepared with the following assumptions.

• Materials testing services will be provided by Testing Engineers & Consultants, Inc. under a separate contract and are not included in this scope of services. The estimated amount for this service is nine thousand dollars ($9,000.00).

• The City will be responsible for all permit fees.

2013 Asphalt Maintenance May 6, 2013 Page 3 of 3

Should you find this agreement acceptable, please execute both copies and return one copy to us for our files. We look forward to providing professional services on this project. If you have any questions, please contact us. Sincerely, OHM Advisors __________________________________ Timothy J. Juidici, P.E.

cc: Dan Brisson, Manager of Facilities and Roads File

City of Auburn Hills 2013 Asphalt Maintenance Program

Construction Services Accepted By: Printed Name: Title:

Date:

ORCHARD, HILTZ & McCLIMENT, INC. Client: City of Auburn Hills34000 Plymouth Road JN: 0120-xx-xxxxLivonia, MI 48150 Date Updated: 5/2/13

University Drive Rehabiliation

Engineer's Opinion of Probable Cost Opdyke to Squirrel (excludes I-75 Bridge)

Item No. Description Units Quantity Unit Price Total

1 Mobilization, Max. $_ LS 1 $125,000.00 $125,000

2 Audio/Video Route Survey LS 1 $2,000.00 $2,000

3 Cold Milling HMA Surface Syd 14,600 $2.00 $29,200

4 Cold Milling Concrete Surface Syd 3,000 $4.00 $12,000

5 Curb and Gutter, Rem Ft 2,200 $2.50 $5,500

6 Sidewalk, Rem Syd 250 $3.50 $875

7 _Pavt, Rem, Modified Syd 10,200 $4.00 $40,800

8 _Subgrade Undercutting, Type II, Modified Cyd 400 $35.00 $14,000

9 Erosion Control, Inlet Protection, Fabric Drop Ea 50 $25.00 $1,250

10 Aggregate Base, Conditioning Syd 9,500 $5.00 $47,500

11 Aggregate Base, 8" Syd 800 $8.00 $6,400

12 MISC Preparing Pavement & Cleaning Sta 17 $700.00 $11,900

13 Concrete Pavement Cracking and Seating Syd 7,500 $2.00 $15,000

14 Maintenance Gravel, LM Cyd 100 $30.00 $3,000

15 Dr Structure Cover Lb 10,000 $0.75 $7,500

16 Dr Structure Cover, Adj, Case 1 Ea 60 $450.00 $27,000

17 Dr Structure Cover, Adj, Case 2 Ea 10 $250.00 $2,500

18 HMA Approach Ton 250 $85.00 $21,250

19 HMA, 5E3, 2 inch Syd 14,600 $10.00 $146,000

20 HMA, 4E3, 2 inch Syd 14,600 $8.00 $116,800

21 HMA, 4E3, 2 inch Syd 200 $12.00 $2,400

22 HMA, 5E3. 1.5 inch Syd 10,000 $6.00 $60,000

23 HMA 4E3, 1.5 inch Syd 10,000 $6.00 $60,000

24 Conc Pavt with Integral Curb, Nonreinf, 9 inch Syd 1,500 $35.00 $52,500

25 Joint, Contraction, Crg Ft 500 $8.00 $4,000

26 Joint, Expansion, Erg Ft 300 $10.00 $3,000

27 Joint, Tied, Trg Ft 500 $8.00 $4,000

28 Lane Tie, Epoxy Anchored Ea 500 $10.00 $5,000

29 Pavt Repr, Nonreinf Conc, 9 inch Syd 8,500 $45.00 $382,500

30 Pavt Repr, Rem Syd 8,500 $3.00 $25,500

31 Saw Cut, Intermediate Foot 1,200 $1.50 $1,800

32 Curb and Gutter, Conc, Det B2 Ft 2,000 $15.00 $30,000

33 Sidewalk, Conc, 4 inch Sft 3,000 $3.00 $9,000

34 Sidewalk Ramp, ADA Sft 1,000 $5.00 $5,000

35 Bicycle Path, HMA Ton 50 $85.00 $4,250

36 Striping and Traffic Control Lsum 1 $75,000.00 $75,000

37 Irrigation Replacement Lsum 1 $2,500.00 $2,500

38 Fertilizer, Chemical Nutrient, Cl A Lb 1,600 $2.00 $3,200

39 Mulch Blanket Syd 2,000 $1.50 $3,000

40 Seeding, Mixture TUF Lb 200 $3.00 $600

41 Topsoil Surface, Salv, 3 inch Syd 2,000 $1.00 $2,000

Subtotal $1,370,725

Contingency (10%) $137,073

ESTIMATE OF CONSTRUCTION COST Construction Total $1,507,798Geotechnical $10,000

Design Services $105,000

Construction Services (Estimated) $180,000

TOTAL ESTIMATE OF PROJECT COST $1,800,000Assumptions:

No ROW needed

No utility relocations, permits, right-of-way or easement acquisitions included

No wetland mitigation or tree replacement is included

University Drive Rehab Project Estimate 1 of 1

April 10, 2013 Mr. James Stevens, PE Orchard, Hiltz & McCliment, Inc. 34000 Plymouth Road Livonia, Michigan 48150 Regarding: Geotechnical Engineering Services Proposal Proposed University Drive 3R Renovation Project North Opdyke Road to North Squirrel Road Auburn Hills, Michigan SHA Proposal Number 013131 Dear Mr. Stevens: We appreciate the opportunity to offer our services to Orchard, Hiltz & McCliment, Inc. (OHM) and the City of Auburn Hills, Michigan. Schleede-Hampton Associates, Inc. (SHA) proposes to provide pavement coring, soil test borings, and geotechnical engineering services for proposed University Drive Renovation Project in the City of Auburn Hills, Michigan. This submittal includes a proposed scope of work and budget estimate for the project. Scope of Work Project Overview It is understood that the project includes two segments. The first segment is approximately 1,600 Ft. of HMA pavement improvement from the west side of the bridge embankment at I-75 west to N. Opdyke Rd. The second segment is approximately 6,100 Ft. of HMA and PC concrete pavement improvement from the east side of the bridge embankment at I-75 east to the intersection at N. Squirrel Rd. Proposed Pavement Core and Soil Drilling and Sampling Program SHA proposes to perform a field exploration to verify the thickness of the pavement and explore the base / subgrade condition along the routes. The plan includes 16 full depth pavement core samples and soil test borings located in all of the travel lanes. Four pavement cores/soil test borings will be located between I-75 and N. Opdyke Rd. and the remaining 12 pavement cores/soil test borings will be located between I-75 and N. Squirrel Rd.

Pavement cores will be performed using a 4 inch or 6 inch diameter thin walled diamond core barrel. Core samples will be transported to the SHA's Birmingham laboratory for inspection, measurements, and photographs. Soil borings will be performed using a truck mounted soil drilling rig and continuous flight augers. All of the soil borings will be drilled to depths of 5 Ft. below the pavement surface. Split barrel soil samples will be obtained at 2-1/2 Ft. intervals at each boring location. Soil samples will be collected and returned to the laboratory for classification and basic soil index tests. Test holes will be backfilled with soil cuttings and bentonite chips at completion. The existing pavement will be patched with a quick set cement based patching mixture at locations with PC concrete pavement or a compacted asphalt emulsion / aggregate mixture at locations with bituminous pavement. We anticipate that a moving lane closure will be required to accomplish the field work. Traffic control for the borings and cores will consist of advance warning signs, a lighted arrow panel, channelizing devices, and traffic regulators. It is understood that no work permits are required for the soil boring and pavement coring work. The results of the work, including boring logs and pavement core sample results, will be presented in a project engineering report for each project segment (two reports for the project). The reports will include recommendations for pavement reconstruction including replacement pavement sections, materials selection, subgrade treatments, and sub-pavement drainage requirements. Project Budget Estimate Fees for professional services will be based upon the unit rates in the following table. Quantities have been estimated in order to generate a budget estimate for the project. Item Quantity Unit Rate Extension Segment 1 - University Dr. from I-75 west to N. Opdyke Rd. Field Services Layout and Utility Clearance, Staff Engineer, per hour 2 $75.00 $150.00 Pavement Cores, each 4 $75.00 $300.00 Drill Rig Mobilization, CME 45 or 55 Truck Rig, lump sum 1 $350.00 $350.00 Soil Drilling and Sampling, per Ft. 20 $16.50 $330.00 Plugging / Patching Materials, lump sum 1 $50.00 $50.00

Item Quantity Unit Rate Extension Field Engineer for Logging and Overall Supervision, per hour 4 $75.00 $300.00 Traffic Control, per half day 2 $500.00 $1,000.00 Laboratory Services Visual Classification & Basic Tests on Split Barrel Soil Samples, each 8 $10.00 $80.00 Pavement Core Inspection & Measurement in Laboratory, each 4 $10.00 $40.00 Engineering Services Data analysis, preparation of Segment 1 engineering report, project meetings, as required Project Manager, per hour 3 $125.00 $375.00 Subtotal Segment 1 NTE Budget Estimate $2,975.00 Segment 2 - University Dr. from I-75 east to N. Squirrel Rd. Field Services Layout and Utility Clearance, Staff Engineer, per hour 3 $75.00 $225.00 Pavement Cores, each 12 $75.00 $900.00 Drill Rig Mobilization, CME 45 or 55 Truck Rig, lump sum 1 $350.00 $350.00 Soil Drilling and Sampling, per Ft. 60 $16.50 $960.00 Plugging / Patching Materials, lump sum 1 $100.00 $100.00 Field Engineer for Logging and Overall Supervision, per hour 6 $75.00 $450.00 Traffic Control, per full day 2 $1,000.00 $2,000.00 Laboratory Services Visual Classification & Basic Tests on Split Barrel Soil Samples, each 24 $10.00 $240.00 Pavement Core Inspection & Measurement in Laboratory, each 12 $10.00 $120.00

Item Quantity Unit Rate Extension Engineering Services Data analysis, preparation of Segment 2 engineering report, project meetings, as required Project Manager, per hour 3 $125.00 $375.00 Subtotal Segment 2 NTE Budget Estimate $5,750.00 Total NTE Budget Estimate $8,725.00 Based upon the scope described herein, it is anticipated that the project will require approximately 4 weeks to complete including field work, laboratory testing, and report preparation. Schleede-Hampton Associates, Inc. appreciates this opportunity to offer our services to OHM and the City of Auburn Hills. If there are any questions or comments regarding this submittal, please contact us at your convenience. Very truly yours, Schleede-Hampton Associates, Inc. Jonathan Daggy, EIT James Berry, P.E. Staff Engineer Senior Managing Engineer

O:\CITY COUNCIL PACKET\MAY 20\9c. Cover Memo.University Drive Streetscape.Doc


D A T E : M A Y 2 0 , 2 0 1 3 A G E N D A I T E M N O . 9 C . To: Mayor and City Council

From: Peter E. Auger, City Manager; Thomas A. Tanghe, TIFA Executive Director


Subject: Acceptance of TIFA Board Approval of University Drive Streetscape Design, Engineering and Construction Management

INTRODUCTION AND HISTORY

The TIFA, as part of its 2013 TIF District-D budget, has committed $200,000 to the University Drive Streetscape project covering the stretch of roadway from the bridge over I-75 to North Squirrel Road. Oakland University has matched that with its own $200,000 commitment. The finished product will include a blending of Oakland University and Auburn Hills banners, signage, and various other additional landscape enhancements within the boulevard median and outside of the outer curb. The project will further promote OU in Auburn Hills and help act as a lengthy entry into the OU Campus upon exiting I-75 and traveling eastbound on University Drive. A couple of planning meetings have taken place and OHM is about to begin final designs from the feedback received from the University Drive Streetscape Committee made up of representatives from OU and Auburn Hills. These improvements are timely as they will compliment other work we will be completing in 2014 (also on this City Council agenda for approval) to improve the quality of University Drive from Opdyke to North Squirrel Road. The impact on this roadway for drivability and appearance will be highly positive and noticeable.

STAFF RECOMMENDATION Staff recommends City Council’s acceptance of the approval action made by the TIFA Board of Directors to begin final design work and the eventual management of the construction that will take place. Once bids have been received for the actual landscape work to be performed, that too will be brought before the TIFA Board for review and approval and to the City Council for acceptance of the TIFA’s approvals.

MOTION Move to accept the recommendation of the TIFA Board of Directors and authorize the Executive Director to sign the University Drive Streetscape Scope of Urban Design/Landscape Architecture & Engineering Services proposal from OHM with a fee proposal that includes all aspects of their services up to an including construction administration and inspection for the estimated total fee of $75,000. The fee may adjust plus or minus based on the final scope of the project, but in no case more than ten percent higher than the current proposed fee without Board authorization. Funds for the project are available from TIF-D, GL No. 253 737 800 199.


34000 Plymouth Road | Livonia, MI 48150 p. (734) 522-6711 | f. (734) 522-6427 www.ohm-adv isors .com

February 26, 2013 City of Auburn Hills 1500 Brown Road Auburn Hills, Michigan 48326 Attention: Thomas A. Tanghe, ICMA-CM

Assistant City Manager Director of Human Resources and Labor Relations Executive Director, Tax Increment Finance Authority (TIFA)

Regarding: University Drive Streetscape Scope of Urban Design / Landscape Architecture & Engineering Services Dear Mr. Tanghe Thank you for this opportunity to provide professional urban design / landscape architecture & engineering services for the above referenced project. We have prepared the following project understanding and scope of services to be provided by OHM Advisors based on our previous discussions.

SCOPE OF SERVICE

Task 1- Concept Design This task will develop one conceptual plan for University Drive with project budget of approximately $400,000 with options to include design modules that can be added for future expansion as funds allow. Specific work efforts include:

• The one concept will be focused on improving the following elements: o I-75 off-ramp signage o Median / Intersection Improvements o Streetscape o Signal pole relocation o Signage / Wayfinding This package will include colored landscape plan, elevations, & perspective to illustrate the improvements.

• Present the conceptual streetscape plan to Auburn Hills staff and Oakland University staff (1 meeting)

• Revise the selected streetscape improvement concept based on comments from City and University staff

• Prepare and submit the final streetscape improvement plan Auburn Hills and Oakland University

Deliverable:

• Conceptual streetscape improvement plan designed to a construction budget of $325,000. • Presentation of conceptual streetscape plan (1 meeting) • Final Streetscape Improvement Plan

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Task 2 – Design Development Upon approval of the concept plan by the City, we will develop preliminary plans of the proposed work. These plans will be provided to the City and other interested parties for review to verify concurrence with the design and objectives from Tasks 1. Specific work efforts include:

• Develop design plan set based on the approved concept plan. It is anticipated that the plan set will include:

o Demolition plan o Site plan o Grading plan o Utility plan o Landscaping plan o Lighting plan

• Meet with adjacent property owners to discuss the project and resolve issues. We have included time for one (1) of these meetings throughout the design of the project.

• Conduct a topographic survey of existing pavement, curb, utility structures, and sewer along portions of University Drive to be utilized in the detailed design. This information will include but not be limited to road dimensions, existing road surface conditions, locations and condition of structures within the paved section, pavement markings, curb & gutter, shoulders, and culverts.

• Review various material options for various features with the City and assist in selecting appropriate products for use in the project.

• Prepare preliminary schedule for proposed work including construction start, substantial completion, and final completion dates.

• Compute preliminary quantities and prepare a preliminary Engineer’s Opinion of Probable Construction Cost.

• Perform a quality control/quality assurance and constructability review. • Meet with the City team to review the preliminary plan package.

Deliverable: • Design Development Document Set • Meeting with adjacent property owners (1 meetings) • Meeting with City to review design development document set (2 meetings)

Task 3 – Construction Documents Final construction drawings and specifications will be developed under this task based on comments on the preliminary plans from the City, regulatory agencies and other interested parties. Specific work efforts to complete this task are as follows:

• Perform supplemental topographic survey collection to support the detailed design • Contact franchise utility companies to identify/begin discussions on potential conflicts and

proposed facility relocations.

• Finalize design plans based on comments obtained from the review of the preliminary plans. • Incorporate any comments received through the public site process into the construction

plans. • Determine final materials to be utilized in the various project components.

• Incorporate selected furnishings into the construction documents.

• Modify irrigation in conjunction with input from City DPS staff.

• Prepare final specifications and method of payment entailing materials, equipment, and

labor necessary to perform the work. • Complete schedule for proposed work including construction start, substantial completion,

and final completion dates. • Compute quantities and prepare a final Engineer’s Opinion of Probable Construction Cost.

• Perform a quality control/quality assurance and constructability review. • Meet with the City team to review the final construction documents prior to bidding.

Deliverable:

• Construction Document Set • Meeting with City to review construction document set (3 meetings)

Task 4 – Permitting & Bidding This task includes efforts to obtain permits that are necessary for the project and coordinate with those agencies. In addition, OHM will also assist in bidding of the project. Specific work efforts include:

• OHM will submit for permits necessary to complete the project, it is anticipated that the following permits will be required: SESC, MDOT ROW, and RCOC Signals.

• OHM will advertise, provide plans and contract documents to the prospective contractors and answer/document contractor’s questions during the bidding process.

• Attend the bid opening, provide bid tabulation review bidders qualifications and make a recommendation of award to the City. Assist the City in preparation of executed contracts.

Task 5- Construction Administration and Inspection

• Provide daily observation of work. Full-time observation will be provided for all major work including; asphalt and concrete paving, placement of base materials, utility manhole adjustments, installation of unit pavers, and underdrain installation. Part-time observation will be provided for removals, landscaping, signage, amenities, pavement marking installation, irrigation system installation, and electrical system work. Restoration observation will include the verification of topsoil depth, approval of area requiring seeding, and final approval of seeding areas when complete.

• Produce daily field reports documenting pay item quantities. • Address Contractor’s construction concerns and resolve conflicts with the executed

contract specifications. • Review contractor’s progress on the job to ensure that the work is in compliance with the

proposed schedule. • Coordination with Contractor and City to execute the contract documents. • Attend and arrange one (1) pre-construction meeting prior to the start of the project.

Attendees include a project manager, as well as an office and field client representative. • Provide two (2) signed copies of the contract documents, one (1) to the Clerk and one (1) to

the DPS. • Prepare monthly construction pay estimates. • Request and collect contractor’s declaration, contractor’s affidavit, waivers from major

suppliers and subcontractors, release of surety, and release from any public agencies from which permits have been obtained.

• Coordinate testing with geotechnical engineer. • Staking will be provided one time for the grading, pathways and sidewalks, structure

adjustments, pedestrian pushbutton locations, tree plantings, and light pole locations, if requested by contractor.

COMPENSATION

The services outlined above will be performed on an hourly basis not to exceed. The City will be invoiced for services on a monthly basis in accordance with the continuing services agreement between the City of Auburn Hills and OHM. The estimated budget breakdown is as follows: Project Improvement Budget $400,000

Task 1: Conceptual Design $ 10,000 Task 2: Design Development $ 15,000 Task 3: Construction Documents $ 28,000 Task 4: Permit and Bidding $ 4,000 Task 5: Construction Admin. & Inspection $ 18,000 Total $75,000*

*Fee and Fee allocations per task may likely be adjusted once thework to be performed in Task 1 and Task 2 are better defined though the design process.

FURTHER CLARIFICATIONS AND ASSUMPTIONS

The above-listed scope of services was prepared with the following assumptions. • The conceptual design will be generated from the current ‘brand’ of both Auburn Hills and

Oakland University. Any changes to the brand or logos can be incorporated into the streetscape as an additional service negotiated upon request.

• The City will be responsible for all permit application fees and permit fees, if required. • We have assumed that a standard design-bid-build delivery method will be used for this

project. If the City is interested in alternate delivery methods for this project, we can assist the team in evaluating those options.

• OHM will be pleased to provide any additional services for this project on an hourly basis. Should you find this agreement acceptable, please execute both copies and return one copy to us for our files. We look forward to providing professional services on this project. If you have any questions, please contact us. Sincerely,

ORCHARD, HILTZ & McCLIMENT, INC. ________________________________________ James Stevens, P.E. cc: Steve Cohen, Director of Community Development

City of Auburn Hills University Drive Streetscape

Scope of Urban Design/Landscape Architectural & Engineering Services

Accepted By: Printed Name: Title: Date:

PARKS & REC

In the Spotlight !

MARCH MADNESS IN A.H.! What a season it was in the Community Center gym! 20

teams featuring over 200 players practiced once a week and

then competed on Saturdays during our youth basketball pro-

gram that ran from January 19th to March 23rd. Boys and

girls in grades 1-8 learned and played together in this league

that we partner with “Play 4 Fun Sports” to administer. Sports-

manship, equal playing time and fun are emphasized at all

times, and over 31 VOLUNTEER coaches help ensure these

key program guidelines are met each and every time on the court.

Vol. 10 No. 3 MARCH 2013

Pictured here is the “Purple Team”, #301 made

up of 3rd-4th graders with their coaches, Erin

and Keith Barron of Auburn Hills.