audft of program developme it a'i') support funds in
TRANSCRIPT
AUDfT OF PROGRAM DEVELOPME IT AI) SUPPORT
FUNDS IN AFRICA
AUDIT REPORT NO 89-10 February 5 1989
UNITED STATES OF AMERICA AGENCY FOR INTERNATIONAL DEVELOPMENT
REGIONAL INSPECTOR GENERALAUDIT
INTERNATIONAL POSTAL AOOAESSUNITED STATES POSTAL AODRESS POST OFFICE BOX 30261BOX 232 NAIROBI KENYAAPO NY 09675
February 15 1988
R Lc o30MEMORANDUM -0 kt AAF RR
FRO James 3 7)- il D
Subject AJ i of yrarn Deveopment and Support
The Office of the Droal [nspecto- eneral for Xudi Nairobi
has comple ed it a dit of oroca idevelopment and support a ive cooes of the audit reoort are(POampS) ffunds in1A
enclosed for vouc actLon
The draft audit report was submitted to you for comment and
your comments are discussed in this report The report contains two recommendations and after considering your cable
guidance to Africa Bureau Missions we consider both recommendations to be closed
I appreciate the cooperation and courtesy extended to my staff
during the audit
Background
Program development and support was defined as activities whose purpose was the identification design and evaluation of
not programs or projectsactivities where such activities could
be easily or appropriately charged to the individual projectactivity
Funds used for program development and support were commonly
referred to as PDampS funds Similarly in some countries they
were referred to as planning management and review or PMampR
funds In this report the term PDampS is used for ease of reference
There was no separate appropriation for PDampS funds Such funds consisted of program funds derived from various Development Assistance appropriations The Bureau for Program and PolicyCoordination assigned a portion of those funds to each geographic bureau for program development and support costs and each geographic bureau managed those funds differently In the Bureau for Africa PDampS funds were allocated to overseas missions based on requests from each mission
Audit Objective and Scope
The Office of the Regional Inspector General for AuditNairobi made a compliance audit of PDampS funds in Africa The audit
missions andobjective was to determine whether frican
Regional Offices used PDampS funds in compliance with Agency and Bureau for Africa guidance
Audit work incgtuded the review of ATD and Bireau for Arica -guidance pertinent ocoec u ct file3 and Lnanial
recocds at six Africa misc ans two Regional Offices the7d -Office of the )D Reo e eTave BurunI (OARBirundi)
USAIDKenya USADLIi e r SAMaawi oSi-ge-r and USAIDRwanda the Regional Economic Development Services Office East and Southern Africa (REDSOiESA) located in Nairobi Kenya and the Regional Economic Development Services Office West and Central Africa (REDSOWCA) located in Abidjan Ivory Coast Responsible officials in each of those organizations were interviewed This audit relied upon information presented in previous audit reports related to PDampS funds at USAIDLiberia USAIDNiger and REDSOWCA The review of compliance and internal controls was limited to the findings discussed in this report
The audit was performed during the period November 1987 through July 1988 The audit covered obligations totalling $11437196 and expenditures totalling $6517955 for fiscal years 1985 through 1987 (see Exhibit 1 and 2 respectively) The audit was made in accordance with generally accepted government auditing standards
Results of Audit
The audit showed that some AID missions in Africa did not comply with AID and Africa Bureau guidance for the use of PDampS funds Two missions complied with the guidance and six missions used funds for purposes inconsistent with the guidance
Strengthened PDampS Guidance Needed - AID regulations and Africa Bureau guidance specified how PDampS funds could be used However PDampS funds were being used for purposes not permitted by regulations or guidance because some mission officials broadly interpreted the criteria As a result some missions were not complying with AID regulations and Africa bureau guidance
-2shy
Discussion - AID regulations and guidance specified how AID funds including PDampS funds could be used AID Handbook 18 Appendix D stated that Program development and support refers to activities whose purpose is the identification design and evaluation of programs or projectsactivities where such activities cannot be easily or appropriately charged to the individual projectactivity The Handbook further described the purpose of PDampS funds to be for
developing projectsactivities including prefeasibility and Eeasility surveys
preparin s ct()r stidLes oroader in scope than an nu ida o roect acti ty
[v (normallyeva lat7 comoplete t t iities _ a Co shouldev11 at1) o an on-( LnQ r _- activ t7 be chafeuI t e po ject ct )
conduct LnaIjati sector ions and other evaluative studies broader in scope than an indivLJual projectactivity and
cond cinu-icount evIioations of programs or components nefeo or conducting studies to develop indicators of progress of general use
Overall this criteria required thnt PDampS funds be used for those design and development activities required to identify and develop new projectsactivities Except for limited use related to project evaluations AID regulations did not allow PDampS funds to be used to support approved on-going projects This was because such costs should have been funded with project funds provided through Congressional appropriations
AIDs Bureau for Africa guidance issued in November 1984 and reaffirmed in subsequent guidance stated that the main purpose for PDampS funds was the preparation and development of new projects PDampS funds were specifically not allowed for
-- support to an existing approved project
project pre-implementation activities unless approved by the Africa Bureau Assistant Administrator
procuring commodities unless approved by the Africa Bureau Assistant Administrator
-- operating expense type activities and
an activity which would exceed $200000 unless approved by the Africa Bureau Assistant Administrator
- 3 shy
At six of eight activities audited PDampS funds were being used for activities not in accordance with AID regulation3 and
Africa Bureau guidance At two activities USAIDMalawi and OARBurundi no evidence of inappropriate use was identified
Overall as much as $2513683 or about 39 percent of PDampS funds disbursed could have been used inappropriately (see
Exhibits 3 thru 8) In some cases inappropriate uses were readily identified because of the types of uses while in
others it was difficult to quantify the amount of inappropriate use Inappropriate use included hiring personal services contractors to perform mlssion management res0onsibilities
no iiq inappropriate uses incltiled pu1fchasifnig macerials underwriting project pre-implementation Ls r rIes
andor project ngf) no aenent u es Other
-L ShL-1g and brochures suoort ng on-3 aooroved orojects and conducting eVlaaL[n2
D-iring contracr-ocs o p ro m J ~ h _c d d mi
-~ai~rmer --sectoror accounted for abou the 9-7955 management andcf in resoonsib i 1 es
of 6 5565 diL-bur-e I
Such contractors c re hired orina r[ y as personal services -contractors A f-W contractors e _ nr_ -rhI- ouchase
orders or institutional contracts Persona services broad range of activities notcontractors duties covered a
appropriate for PDampS funding since such activities did not relate to identifying and developing new projectsprogram activities For example USAIDRwanda USAIDNiger USAIDLiberia and REDSOESA used a total of $522051 to hire contractors to monitor andor implement on-going food assistance or commodity programs on a full-time basis
USAIDLiberia also used $53794 to hire an engineer a one-year intern and a program manager for population activities OSAIDKenya used $39000 to hire a contractor to be the project officer and implement a Commodity Import Program Such contractors should have been funded paid with either operating expense or project funds rather than with PDampS funds
In many cases contractors duties included activities appropriate for PDampS funding such as project design as well
as duties inappropriate for such funding Such contractors were hired as engineers program managers social science
advisors fancial advisors administrative assistants agricultural economists family planning consultants contract
management specialist energy advisors etc While some of these contractors performed those duties on a full-time basis and their services were not directed at identifying and developing new projectsprograms some also had duties appropriate for PDampS funds at least on a part-time basis For
-4shy
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
UNITED STATES OF AMERICA AGENCY FOR INTERNATIONAL DEVELOPMENT
REGIONAL INSPECTOR GENERALAUDIT
INTERNATIONAL POSTAL AOOAESSUNITED STATES POSTAL AODRESS POST OFFICE BOX 30261BOX 232 NAIROBI KENYAAPO NY 09675
February 15 1988
R Lc o30MEMORANDUM -0 kt AAF RR
FRO James 3 7)- il D
Subject AJ i of yrarn Deveopment and Support
The Office of the Droal [nspecto- eneral for Xudi Nairobi
has comple ed it a dit of oroca idevelopment and support a ive cooes of the audit reoort are(POampS) ffunds in1A
enclosed for vouc actLon
The draft audit report was submitted to you for comment and
your comments are discussed in this report The report contains two recommendations and after considering your cable
guidance to Africa Bureau Missions we consider both recommendations to be closed
I appreciate the cooperation and courtesy extended to my staff
during the audit
Background
Program development and support was defined as activities whose purpose was the identification design and evaluation of
not programs or projectsactivities where such activities could
be easily or appropriately charged to the individual projectactivity
Funds used for program development and support were commonly
referred to as PDampS funds Similarly in some countries they
were referred to as planning management and review or PMampR
funds In this report the term PDampS is used for ease of reference
There was no separate appropriation for PDampS funds Such funds consisted of program funds derived from various Development Assistance appropriations The Bureau for Program and PolicyCoordination assigned a portion of those funds to each geographic bureau for program development and support costs and each geographic bureau managed those funds differently In the Bureau for Africa PDampS funds were allocated to overseas missions based on requests from each mission
Audit Objective and Scope
The Office of the Regional Inspector General for AuditNairobi made a compliance audit of PDampS funds in Africa The audit
missions andobjective was to determine whether frican
Regional Offices used PDampS funds in compliance with Agency and Bureau for Africa guidance
Audit work incgtuded the review of ATD and Bireau for Arica -guidance pertinent ocoec u ct file3 and Lnanial
recocds at six Africa misc ans two Regional Offices the7d -Office of the )D Reo e eTave BurunI (OARBirundi)
USAIDKenya USADLIi e r SAMaawi oSi-ge-r and USAIDRwanda the Regional Economic Development Services Office East and Southern Africa (REDSOiESA) located in Nairobi Kenya and the Regional Economic Development Services Office West and Central Africa (REDSOWCA) located in Abidjan Ivory Coast Responsible officials in each of those organizations were interviewed This audit relied upon information presented in previous audit reports related to PDampS funds at USAIDLiberia USAIDNiger and REDSOWCA The review of compliance and internal controls was limited to the findings discussed in this report
The audit was performed during the period November 1987 through July 1988 The audit covered obligations totalling $11437196 and expenditures totalling $6517955 for fiscal years 1985 through 1987 (see Exhibit 1 and 2 respectively) The audit was made in accordance with generally accepted government auditing standards
Results of Audit
The audit showed that some AID missions in Africa did not comply with AID and Africa Bureau guidance for the use of PDampS funds Two missions complied with the guidance and six missions used funds for purposes inconsistent with the guidance
Strengthened PDampS Guidance Needed - AID regulations and Africa Bureau guidance specified how PDampS funds could be used However PDampS funds were being used for purposes not permitted by regulations or guidance because some mission officials broadly interpreted the criteria As a result some missions were not complying with AID regulations and Africa bureau guidance
-2shy
Discussion - AID regulations and guidance specified how AID funds including PDampS funds could be used AID Handbook 18 Appendix D stated that Program development and support refers to activities whose purpose is the identification design and evaluation of programs or projectsactivities where such activities cannot be easily or appropriately charged to the individual projectactivity The Handbook further described the purpose of PDampS funds to be for
developing projectsactivities including prefeasibility and Eeasility surveys
preparin s ct()r stidLes oroader in scope than an nu ida o roect acti ty
[v (normallyeva lat7 comoplete t t iities _ a Co shouldev11 at1) o an on-( LnQ r _- activ t7 be chafeuI t e po ject ct )
conduct LnaIjati sector ions and other evaluative studies broader in scope than an indivLJual projectactivity and
cond cinu-icount evIioations of programs or components nefeo or conducting studies to develop indicators of progress of general use
Overall this criteria required thnt PDampS funds be used for those design and development activities required to identify and develop new projectsactivities Except for limited use related to project evaluations AID regulations did not allow PDampS funds to be used to support approved on-going projects This was because such costs should have been funded with project funds provided through Congressional appropriations
AIDs Bureau for Africa guidance issued in November 1984 and reaffirmed in subsequent guidance stated that the main purpose for PDampS funds was the preparation and development of new projects PDampS funds were specifically not allowed for
-- support to an existing approved project
project pre-implementation activities unless approved by the Africa Bureau Assistant Administrator
procuring commodities unless approved by the Africa Bureau Assistant Administrator
-- operating expense type activities and
an activity which would exceed $200000 unless approved by the Africa Bureau Assistant Administrator
- 3 shy
At six of eight activities audited PDampS funds were being used for activities not in accordance with AID regulation3 and
Africa Bureau guidance At two activities USAIDMalawi and OARBurundi no evidence of inappropriate use was identified
Overall as much as $2513683 or about 39 percent of PDampS funds disbursed could have been used inappropriately (see
Exhibits 3 thru 8) In some cases inappropriate uses were readily identified because of the types of uses while in
others it was difficult to quantify the amount of inappropriate use Inappropriate use included hiring personal services contractors to perform mlssion management res0onsibilities
no iiq inappropriate uses incltiled pu1fchasifnig macerials underwriting project pre-implementation Ls r rIes
andor project ngf) no aenent u es Other
-L ShL-1g and brochures suoort ng on-3 aooroved orojects and conducting eVlaaL[n2
D-iring contracr-ocs o p ro m J ~ h _c d d mi
-~ai~rmer --sectoror accounted for abou the 9-7955 management andcf in resoonsib i 1 es
of 6 5565 diL-bur-e I
Such contractors c re hired orina r[ y as personal services -contractors A f-W contractors e _ nr_ -rhI- ouchase
orders or institutional contracts Persona services broad range of activities notcontractors duties covered a
appropriate for PDampS funding since such activities did not relate to identifying and developing new projectsprogram activities For example USAIDRwanda USAIDNiger USAIDLiberia and REDSOESA used a total of $522051 to hire contractors to monitor andor implement on-going food assistance or commodity programs on a full-time basis
USAIDLiberia also used $53794 to hire an engineer a one-year intern and a program manager for population activities OSAIDKenya used $39000 to hire a contractor to be the project officer and implement a Commodity Import Program Such contractors should have been funded paid with either operating expense or project funds rather than with PDampS funds
In many cases contractors duties included activities appropriate for PDampS funding such as project design as well
as duties inappropriate for such funding Such contractors were hired as engineers program managers social science
advisors fancial advisors administrative assistants agricultural economists family planning consultants contract
management specialist energy advisors etc While some of these contractors performed those duties on a full-time basis and their services were not directed at identifying and developing new projectsprograms some also had duties appropriate for PDampS funds at least on a part-time basis For
-4shy
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
There was no separate appropriation for PDampS funds Such funds consisted of program funds derived from various Development Assistance appropriations The Bureau for Program and PolicyCoordination assigned a portion of those funds to each geographic bureau for program development and support costs and each geographic bureau managed those funds differently In the Bureau for Africa PDampS funds were allocated to overseas missions based on requests from each mission
Audit Objective and Scope
The Office of the Regional Inspector General for AuditNairobi made a compliance audit of PDampS funds in Africa The audit
missions andobjective was to determine whether frican
Regional Offices used PDampS funds in compliance with Agency and Bureau for Africa guidance
Audit work incgtuded the review of ATD and Bireau for Arica -guidance pertinent ocoec u ct file3 and Lnanial
recocds at six Africa misc ans two Regional Offices the7d -Office of the )D Reo e eTave BurunI (OARBirundi)
USAIDKenya USADLIi e r SAMaawi oSi-ge-r and USAIDRwanda the Regional Economic Development Services Office East and Southern Africa (REDSOiESA) located in Nairobi Kenya and the Regional Economic Development Services Office West and Central Africa (REDSOWCA) located in Abidjan Ivory Coast Responsible officials in each of those organizations were interviewed This audit relied upon information presented in previous audit reports related to PDampS funds at USAIDLiberia USAIDNiger and REDSOWCA The review of compliance and internal controls was limited to the findings discussed in this report
The audit was performed during the period November 1987 through July 1988 The audit covered obligations totalling $11437196 and expenditures totalling $6517955 for fiscal years 1985 through 1987 (see Exhibit 1 and 2 respectively) The audit was made in accordance with generally accepted government auditing standards
Results of Audit
The audit showed that some AID missions in Africa did not comply with AID and Africa Bureau guidance for the use of PDampS funds Two missions complied with the guidance and six missions used funds for purposes inconsistent with the guidance
Strengthened PDampS Guidance Needed - AID regulations and Africa Bureau guidance specified how PDampS funds could be used However PDampS funds were being used for purposes not permitted by regulations or guidance because some mission officials broadly interpreted the criteria As a result some missions were not complying with AID regulations and Africa bureau guidance
-2shy
Discussion - AID regulations and guidance specified how AID funds including PDampS funds could be used AID Handbook 18 Appendix D stated that Program development and support refers to activities whose purpose is the identification design and evaluation of programs or projectsactivities where such activities cannot be easily or appropriately charged to the individual projectactivity The Handbook further described the purpose of PDampS funds to be for
developing projectsactivities including prefeasibility and Eeasility surveys
preparin s ct()r stidLes oroader in scope than an nu ida o roect acti ty
[v (normallyeva lat7 comoplete t t iities _ a Co shouldev11 at1) o an on-( LnQ r _- activ t7 be chafeuI t e po ject ct )
conduct LnaIjati sector ions and other evaluative studies broader in scope than an indivLJual projectactivity and
cond cinu-icount evIioations of programs or components nefeo or conducting studies to develop indicators of progress of general use
Overall this criteria required thnt PDampS funds be used for those design and development activities required to identify and develop new projectsactivities Except for limited use related to project evaluations AID regulations did not allow PDampS funds to be used to support approved on-going projects This was because such costs should have been funded with project funds provided through Congressional appropriations
AIDs Bureau for Africa guidance issued in November 1984 and reaffirmed in subsequent guidance stated that the main purpose for PDampS funds was the preparation and development of new projects PDampS funds were specifically not allowed for
-- support to an existing approved project
project pre-implementation activities unless approved by the Africa Bureau Assistant Administrator
procuring commodities unless approved by the Africa Bureau Assistant Administrator
-- operating expense type activities and
an activity which would exceed $200000 unless approved by the Africa Bureau Assistant Administrator
- 3 shy
At six of eight activities audited PDampS funds were being used for activities not in accordance with AID regulation3 and
Africa Bureau guidance At two activities USAIDMalawi and OARBurundi no evidence of inappropriate use was identified
Overall as much as $2513683 or about 39 percent of PDampS funds disbursed could have been used inappropriately (see
Exhibits 3 thru 8) In some cases inappropriate uses were readily identified because of the types of uses while in
others it was difficult to quantify the amount of inappropriate use Inappropriate use included hiring personal services contractors to perform mlssion management res0onsibilities
no iiq inappropriate uses incltiled pu1fchasifnig macerials underwriting project pre-implementation Ls r rIes
andor project ngf) no aenent u es Other
-L ShL-1g and brochures suoort ng on-3 aooroved orojects and conducting eVlaaL[n2
D-iring contracr-ocs o p ro m J ~ h _c d d mi
-~ai~rmer --sectoror accounted for abou the 9-7955 management andcf in resoonsib i 1 es
of 6 5565 diL-bur-e I
Such contractors c re hired orina r[ y as personal services -contractors A f-W contractors e _ nr_ -rhI- ouchase
orders or institutional contracts Persona services broad range of activities notcontractors duties covered a
appropriate for PDampS funding since such activities did not relate to identifying and developing new projectsprogram activities For example USAIDRwanda USAIDNiger USAIDLiberia and REDSOESA used a total of $522051 to hire contractors to monitor andor implement on-going food assistance or commodity programs on a full-time basis
USAIDLiberia also used $53794 to hire an engineer a one-year intern and a program manager for population activities OSAIDKenya used $39000 to hire a contractor to be the project officer and implement a Commodity Import Program Such contractors should have been funded paid with either operating expense or project funds rather than with PDampS funds
In many cases contractors duties included activities appropriate for PDampS funding such as project design as well
as duties inappropriate for such funding Such contractors were hired as engineers program managers social science
advisors fancial advisors administrative assistants agricultural economists family planning consultants contract
management specialist energy advisors etc While some of these contractors performed those duties on a full-time basis and their services were not directed at identifying and developing new projectsprograms some also had duties appropriate for PDampS funds at least on a part-time basis For
-4shy
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Discussion - AID regulations and guidance specified how AID funds including PDampS funds could be used AID Handbook 18 Appendix D stated that Program development and support refers to activities whose purpose is the identification design and evaluation of programs or projectsactivities where such activities cannot be easily or appropriately charged to the individual projectactivity The Handbook further described the purpose of PDampS funds to be for
developing projectsactivities including prefeasibility and Eeasility surveys
preparin s ct()r stidLes oroader in scope than an nu ida o roect acti ty
[v (normallyeva lat7 comoplete t t iities _ a Co shouldev11 at1) o an on-( LnQ r _- activ t7 be chafeuI t e po ject ct )
conduct LnaIjati sector ions and other evaluative studies broader in scope than an indivLJual projectactivity and
cond cinu-icount evIioations of programs or components nefeo or conducting studies to develop indicators of progress of general use
Overall this criteria required thnt PDampS funds be used for those design and development activities required to identify and develop new projectsactivities Except for limited use related to project evaluations AID regulations did not allow PDampS funds to be used to support approved on-going projects This was because such costs should have been funded with project funds provided through Congressional appropriations
AIDs Bureau for Africa guidance issued in November 1984 and reaffirmed in subsequent guidance stated that the main purpose for PDampS funds was the preparation and development of new projects PDampS funds were specifically not allowed for
-- support to an existing approved project
project pre-implementation activities unless approved by the Africa Bureau Assistant Administrator
procuring commodities unless approved by the Africa Bureau Assistant Administrator
-- operating expense type activities and
an activity which would exceed $200000 unless approved by the Africa Bureau Assistant Administrator
- 3 shy
At six of eight activities audited PDampS funds were being used for activities not in accordance with AID regulation3 and
Africa Bureau guidance At two activities USAIDMalawi and OARBurundi no evidence of inappropriate use was identified
Overall as much as $2513683 or about 39 percent of PDampS funds disbursed could have been used inappropriately (see
Exhibits 3 thru 8) In some cases inappropriate uses were readily identified because of the types of uses while in
others it was difficult to quantify the amount of inappropriate use Inappropriate use included hiring personal services contractors to perform mlssion management res0onsibilities
no iiq inappropriate uses incltiled pu1fchasifnig macerials underwriting project pre-implementation Ls r rIes
andor project ngf) no aenent u es Other
-L ShL-1g and brochures suoort ng on-3 aooroved orojects and conducting eVlaaL[n2
D-iring contracr-ocs o p ro m J ~ h _c d d mi
-~ai~rmer --sectoror accounted for abou the 9-7955 management andcf in resoonsib i 1 es
of 6 5565 diL-bur-e I
Such contractors c re hired orina r[ y as personal services -contractors A f-W contractors e _ nr_ -rhI- ouchase
orders or institutional contracts Persona services broad range of activities notcontractors duties covered a
appropriate for PDampS funding since such activities did not relate to identifying and developing new projectsprogram activities For example USAIDRwanda USAIDNiger USAIDLiberia and REDSOESA used a total of $522051 to hire contractors to monitor andor implement on-going food assistance or commodity programs on a full-time basis
USAIDLiberia also used $53794 to hire an engineer a one-year intern and a program manager for population activities OSAIDKenya used $39000 to hire a contractor to be the project officer and implement a Commodity Import Program Such contractors should have been funded paid with either operating expense or project funds rather than with PDampS funds
In many cases contractors duties included activities appropriate for PDampS funding such as project design as well
as duties inappropriate for such funding Such contractors were hired as engineers program managers social science
advisors fancial advisors administrative assistants agricultural economists family planning consultants contract
management specialist energy advisors etc While some of these contractors performed those duties on a full-time basis and their services were not directed at identifying and developing new projectsprograms some also had duties appropriate for PDampS funds at least on a part-time basis For
-4shy
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
At six of eight activities audited PDampS funds were being used for activities not in accordance with AID regulation3 and
Africa Bureau guidance At two activities USAIDMalawi and OARBurundi no evidence of inappropriate use was identified
Overall as much as $2513683 or about 39 percent of PDampS funds disbursed could have been used inappropriately (see
Exhibits 3 thru 8) In some cases inappropriate uses were readily identified because of the types of uses while in
others it was difficult to quantify the amount of inappropriate use Inappropriate use included hiring personal services contractors to perform mlssion management res0onsibilities
no iiq inappropriate uses incltiled pu1fchasifnig macerials underwriting project pre-implementation Ls r rIes
andor project ngf) no aenent u es Other
-L ShL-1g and brochures suoort ng on-3 aooroved orojects and conducting eVlaaL[n2
D-iring contracr-ocs o p ro m J ~ h _c d d mi
-~ai~rmer --sectoror accounted for abou the 9-7955 management andcf in resoonsib i 1 es
of 6 5565 diL-bur-e I
Such contractors c re hired orina r[ y as personal services -contractors A f-W contractors e _ nr_ -rhI- ouchase
orders or institutional contracts Persona services broad range of activities notcontractors duties covered a
appropriate for PDampS funding since such activities did not relate to identifying and developing new projectsprogram activities For example USAIDRwanda USAIDNiger USAIDLiberia and REDSOESA used a total of $522051 to hire contractors to monitor andor implement on-going food assistance or commodity programs on a full-time basis
USAIDLiberia also used $53794 to hire an engineer a one-year intern and a program manager for population activities OSAIDKenya used $39000 to hire a contractor to be the project officer and implement a Commodity Import Program Such contractors should have been funded paid with either operating expense or project funds rather than with PDampS funds
In many cases contractors duties included activities appropriate for PDampS funding such as project design as well
as duties inappropriate for such funding Such contractors were hired as engineers program managers social science
advisors fancial advisors administrative assistants agricultural economists family planning consultants contract
management specialist energy advisors etc While some of these contractors performed those duties on a full-time basis and their services were not directed at identifying and developing new projectsprograms some also had duties appropriate for PDampS funds at least on a part-time basis For
-4shy
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
example at REDSOESA an agroforestry advisor spent about 50 percent of his time implementing agroforestry training and the balance providing technicalprofessional assistance to other REDSO activities Similar cases were identified at REDSOWCA In many cases the audit was unable to determine the amount of time spent on appropriate versus inappropriate activities However to the extent inappropriate activities were performed PDampS funds should not have been used
PDampS funds were also used to procure commoditiesmaterials or services not authorLzed by AID guidance and Africa Bureau criteria Sich procurements included $4040 for advertisem t3 t 9 or medical 3upples $313 for various mateLas 2 o r i - bcochi and $5O1 for
-311bscl iot -)rlo- S lar y more than 235000 was spent to sup ort -co -cng Ojects
Wh L e 1e ta t _PDampS funds qe-e 0 nDt3 often they mainta ined
ra Ie --- t-- eat 1on of he guidance was too nafro and nal ed the gt3e of PDampS funds Most convinc nno - ere soe officia 1s atements to the effect that ooerati eens-e and 0 roject funds were scarce and the activities in] i en we e needed Accordingly PDampS funds dere used
Concerning the guidance the auditors noted that both the A1D Handbook and Africa Bureau guidance were consistent in that PDampS referred to activities whose purpose was the identification design and evaluation of programs or projectsactivities Accordingly activities unrelated to identification design and evaluation were considered inappropriate
While the guidance generally appeared sufficient for determining how PDampS funds should be used some inconsistency was observed in Africa Bureau guidance to REDSOESA and REDSOWCA For example cable traffic to those missions indicated that Africa Bureau officials were aware that REDSOESA and REDSOWCA faced funding problems different from regular missions and were using some funds inappropriately especially relative to funding long-term contractors activities While the Africa Bureau indicated it was pursuing alternative methods for funding such contractors nothing had been done for about two years Accordingly the audit concluded that Bureau guidance to REDSOESA and REDSOWCA was somewhat ambiguous
Because of broad interpretations by some mission officials and some ambiguity in guidance to REDSOESA and REDSOWCA PDampS funds were used to fund inappropriate activities Such use violated AID and Africa Bureau guidance related to those funds and as much as $2462505 could have been misused
- 5 shy
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Recommendation No 1
We recommend that the Assistant Administrator Bureau for Africa clarify existing guidance to REDSOESA and REDSOWCA concerning the use of program development and support funds for contractors
Recommendation No 2
We recommend that the Assistant Aaministrator Bureau for Africa issue specific instructions to Mission Directors that specifies that program development and support furids be used only for intended purpose3 3Pe( e by TD reri1atioIns -ind Bureau for Africa guilance
This audit report wa3 JLcussed 4ithWashington DC TK3se offiziaIs
Africafe1t
Buvau oficia_that their ci
i e
instructions (See oen es and 2) wo 1 satis recommendations con e n e a conc lus ion
-6shy
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
AUDIT OF PROGRAM DEVELOPMENT AND SUPPORT
FUNDS IN AFRICA
EXHiBITS VID APPE1MDC$S
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 1
PDampS Obligations Fiscal Years 1985 through 1987
Organization
REDSOESA
REDSOWCA
OARBurundi
USAIDKenya
USADMalawi
USAIDNiger
OARqwanda
USAIDLiberia
Totals
1985
$733369
885000
455)
931226
154279
474500
9970C
645000
$3928124
iscal Years
1986
$ 709367
1033000
100923
770204
5295
255000
451900
734000
$4065289
1987 Totals
$807845 $2251082
711000 2634000
49677 155150
710006 2411436
2212631300
449000 1173500
266128 817728
229000 1608000
$3443783 $11437196
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 2
PDampS Expenditures Fiscal Years 1985 through 1987
Fiscal Years
Organization 1985 1986 1987 Totals
REDSOESA $6f)7G32g 535175 322360 $1465217
REDSOWCA 735000 525000 54000 1314000
OARBurundi 4530 61562 31708 97800
TJSI)Kenya 85 17 627867 120742 1614787
USATDMaawi 125 3- 5171 159471 290629
[JSA DNiger 326900 145000 49000 520000
OARRwanda 94991 327260 55271 477522
USAIDLiberia 413000 126000 199000 738000
Totals $3173368 $2353035 $ 991L552 $ 6517955
1A
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 3
REDSOESA PDampS InappropriateQuestionable Charges
Fiscal Years 1985 Through 1987 (As of September 30 1987)
Personal Services Contracts Contract No Amount Disbursed
623-0135-S-00-3001 40420 623-0000-S-00-2010 112735 623-0000-S-00-6014 69472 1KE-5102-P-AG-4202 63189 623-0000-S-00-3009 126389 623-0135-S-00-3003 143324 623-0000-s-00-7011 39178 623-0510-S-00-5023 30866 623-0135-S-00-3010 232677 623-0000-S-00-6004 61404 623-0510-S-00-5017 91538 623-0698-S-00-1010 53878 623-0000-S-00-7002 87575 623-0000-S-00-6021 23887
Total 14176l532
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 4 Page 1 of 2
REDSOWCA PDampS ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
Amount Activity and Assigned Number Disbursed
Evaluation
Strengthening Health Delivery Systems Project IOT 624-0510-3-50004 and CO No 693-0393-0-00-3106-00 11237 PIL No 27 38940
Procurements
Equipment Material and Supplies Bureau of Census Activity PIOT 624-0510-3-50012 16960
Limnological Agents to Test Water
142PO-AID-624-85-0132
Multiservice Printing Report PO-624-85-1015 100
West African Journal of Agricultural Economics
(Unnumbered) 500
Medical Supplies Delivery Charges
994PO-AID-624-86-1121
Fuel Maintenance Books and Supplies Institute for Cultural Affairs International Grant No 624-0510-G-00-6049-00 2650
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Activity and Assigned Number
Personal Service Contracts
Engineering Commodities and Contract Services
Co No 681-0000-S-00-5010 Co No 681-0000-S-00-5010
Assistant Engineer Co No 681-0000-S-00-5126 Co No 681-0000-S-00-5126 Co No 681-0000-S-86-0031 Co No 691-0000-S-0053
Emergency Assistance Food for Peace Office Voucher Examiner PIOT 624-0929-50003 PIOT 624-0929-3-50002
Consultant PIOT 624-0929-3-50001
Family Planning Consultant PIOT 624-0510-3-70003
Institutional Contract (Purdue University)
Agricultural Economist Co No TA-624-85-0086 REDSOWCA Support 79-178
Program Analysis and Development Services
Maternal Child Health amp Family Planning Advisor Co No 681-0000-S-00-5002 Co No 681-0000-S-00-5002 Regional Private Enterprise Development Specialist Co No 681-0000-S-00-5114
Population Program Assistant Co No 081-0000-S-87--0059
Regional Contracting Office Contract Management Specialist Co No 681-0000-S-00-6016
Total
Exhibit 4 Page 2 of 2
Amount
Disbursed
$66251 41310
34411 3514
49684 29217
2939 43313
63389
3042
2868 14362
45320 12580
23581
4471
13233
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 5
USAIDKenya ImproperQuestionable Charges Fiscal Years 1985 Through 1987
(As of September 1987)
ActivityDocument No Amount Disbursed
Personal Services Contracts C0615-o000-S-4119-2 C0615-0510-S-01-4108 C0615-0510-S-00-4108 C0615-0510-S-00-7012 PIOT615-0510-3-5004 PtOT 615-0510-3-5)3033
2031 8000
25552 14217 46354 21164
Advertisementsommod4-y P0615-0510-60324 P0615-0510-60325 P0615-0510-60326
Import Program 662
1342 956
AdvertisementsConsultant P0615-0510-60353 P0615-0510-60352
183 165
Participant Training Files P0615-0510-70112 P0615-0510-70113
4361 244
Private Sector Brochures P0615-0510-60389 2e000
Total
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 6
USAIDNiger PDampS ImproperQuestionable Charges Fiscal Year 1985 through 1985
(As of October 1987)
Amount Activity Disbursed
Droughit Relies Assistance $226OOO
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Exhibit 7
USAIDRwanda PDampS ImproperQuestionable Charges Fiscal Years 1985 through 1987
(As of September 1987)
ActivityDocument No Amount Expended
Drought Relief Contractor CO-696-0000-S-00-5011 22247
Technical Advisory Accounting Contractor CO-699-051096-5-00-5032 22127
Computer Programming Prime Project CO-698-051096-S-00-5037 2970
Pre-implementation Prime Project CO-696-051096-S-00-5036 18640
Computer Acquisition Report PO-696-5-1700 7122
Refining Minefineco InputOutput Model CO-698-0510-S-00-7006 17952
Administrative Assistant CO-698-0510-S-00-7047 774
Participant Training Contractor CO-698-051096-S-00-7044 3247
Social Science Advisor Support Costs MO-87-02 23721
Materials Acquisition MO-87-06 813
Total $119613
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
USAIDLiberia ImproperQuestionable Charges
through 1987Fiscal Years 1985 (As of October 1987)
Activity and Assigned Number
Project Support Improved Efficiency learning T Project 669-0130
cland 3inanialEcoo Management and Training Project 669-0184
nimba County Rural Technology Project 669-0163
Roads Maintenance Project 669-0200
West Africa Rice Development Association Project (Regional Funds)
Personal Services Contracts
Engineer PIOT 669-0510-3-50021
Program Manager for Population Activities PIOT 669-0510-3-60035
One-Year Intern CO 669-0510-S-00-7054-00
Total
Exhibit 8
Amount Disbursed
$222912
8500
10000
37165
6428
34679
7937
11178
$33=8_99
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
TlNCLAS ilntr APPFIWIX 1
AITION ampID-3 riro 3COM
VZCZCNAC3aa R RTSGN DI RUEC 3765 0140956 ZMR UUUU ZZH R 140956Z JAN 89 ZZI F SECSTATE WASHDC TO USAID mISSIONS IN AFRICA BT UYCLAS STkTT 013765
17-JAN- 9
AIDAC
EO 12356 NA TAGS SUBJECT USE OF PROGRAM IN AR ICA
DEVELOPENT AND SUPPORT FUNDS
REF STATE 016959
1 THE AGENCY3 INSPECTOR ENERAL HAS RECENTL COMPLETED AN AUDIT OF PROGRAI DEVELOPMENT AND SUPPORT FUNDS (PDS) IN SIX COUNTRIES AND THE TWO REGIONAL OFFICES IN AFRICA TRE RESULTS OF THE AUDIT INDICATED TEE NEED TO DRAW MISSIONS ATTENTION TO ZXISTING BUDEAU GUIDANC- WITH RESPECT TO APPIOPRIATE USES AND PROCEDURES IN70LVIN PDS
Z STATE 016w59 OF JANUARY 23 1988 SENT TO ALL POSTS PROVIDED DETAILED AFRICA-BUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUIDANCE FOP PDS FUNDS THE PURPOSE OF THIS fESSA E IS TO REMIND ALL MISSIONS THAT PDS MUST BE USeD OtKLT FOi THE PURPOSES APPROVED IN THIS GUIDANCE
It G HAS ADVISED THAT IT INTENDS TO a4DERTAE FOLLOW-U PDS AUDITS OF THOSE MISSIONS PREVIOUSLT
AUDITE TO ZOMPLIANCE WITH CURENT AIDCVIEI REGULATIONS AND AFRICA BUREAU GUIDANCE
4 ANY QUESTIONS ON PDS USAGE SHOULL BE DIRECTED TO AFRflPPAB SHULTZ 3T
3765
N NNN
UNCLASSIFIED STATE 1355
TOM 1a05 C 42447 CF1G AID DIST AID ADD
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
hNCLASC IrILD APPENDIX 2 Page 1 of 7
ACTION AID-3 INFO COW
21-JAN-88 TOR 2115VZCZCNAO0576 PP RUENJR C 48222 Dj RUEC 6959e1 0202310 CRG AID ZMR UUUuU 2ZH DIST AID P 2023C4Z JAN Be ZrX ADD Fm SLC IA ASEDC TO USAID 1SSIO5 IN AFRICA PRIORITY B5
UINCLAS SEC O 1 OF 04 STATE z01g959
IIIAC APIDJAN TOR REDSOW NAIROTI TOR USAID AND EKSC
10 12356 JL
SUIJFC AFRICA URUAU GUIDANCE ON USE CF PROGRAr DVLLCPN AND SUPPORT (PDS)
REF (A) FYamp5 STATF 325225 (2) FY36 STATE 7389C (C)lzAfl 102334 (D) SaAF 154244 (E) STATE 370538
SUMARY IHIS MESSAGE PROVIDES AN OUTLINE OF AFRICA YUREAU POLICY MANAGEMENT PROGRAMMING AND REPORTING GUID1ANCI FOR PPS FbNDS IHIS GUIrANCF SUPERSEDES PR]VICUS GUIDANCH ISSUED 3Y TEE PUREAU AND ESTABLISHES A UNIFORM BASIS FOR THE APPLICATION OF PDS FUNDS - TEIS CAIU ALSC PERTAINS TO THE USE OF FCCNOrIIC SUPPORT
UNLThS WEN UScD FCR PUiPOSYS OUT-i1UI IN THIS CABLE
MAJOR CHANIGS TO PDS IN FY 1988
A EFFECTIVE IMMEDIATELY THE PLANNING MA NA NT AND EISXAECE PROJTC5 r1ILl WILL LE DROPPID ALL ARICLN
USE1 O IN SUPPORTMiSSION1S SOULDCN-- R LEZANDA U P R (IDS) L POJECHESE FO UNDS
~~i amp -
pJ Eil YNYL CA-iAA ALI 1-RA (N SUDA
ZAIL2 WI Ahi ROPOampTNG _LATIAL1- OT FEA EPS FSTAL1S ]YP I0F ltCSO1I11 AL PFO3PAMS IN AFRICA AT
IX iItI E II NCI TSIAPLJI A pjiLl RLr S PY~j-CTjr FOR THY VrSOS OR SFAII SU1CE AS [QUATOPIA1 PROGRMSGUI N A C gt COGC M I 7 US CII SIPRAp LO
LJ]OUTI GUIIA-PISS ru MAUPITAIIA THERE VILL ALSO BE NO - Il LAIFIS 7O COUNj2T- WoIC CURpoundrNI E VF
SP~~~~~~CIC1TN~ tCI w~ ANb1CF~~~~ ZlXBIA fytSSi oS A cy N OVRSIC- T SUCH AS CAMItOONf FOR CONGO CAR AID SAC TOKE WILL BE REIQUIRED TO COV4E TEIRIE CLIN ISSICNS WIIPIN IYIR BILAThRAL PDS PROJECT
C 20 ESIABLISH A 3ILAtKrAL ACIITIT1 MISSIONS WILL SE ARQUIRED 20 DO I SIMPLE AUI3ORIZAIION CION AND A ONE-TIME NOTIFICATION TO COGRTSS BEFORE FUNDS CAN 3E OBLIGATED MISSIONS SHOULb SUIMiT TBIIR RVISED FiOJICIED IT 198 OPIRAIIONAL TEAL IUDG11 (013) PROGRAM
simmn a- m~ Imf am 0 A
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
APPENDIX 2 UMCLSS1IIID STATI B1695901 Page 2 of 7
DI11 LCPLK SUPPCRT (PDS) RtEQUINRZMNTS PER IJIL 3 NLT JAINLART 29 AFRrP wORampING vri GROGuAPEIC DISS VILL SUbMIT CMhALL CK IJ JANUARY SO TEAT BILATERAL CLIGAUCNS CAN OCCUR IN FIBRUAIT AT HE MISSION DIRvCTORS CONIERENCF QUESTIONS WERh RAISED ABOUT THE
DPAUThOIRIZATIONPROCISS AND OBLIGATIONS MECEANISMS WILL PPOVID YOU VIIH INFOIMAION ON HOW EXISUING 1ILATil~t PPCJICTS ARE OBLIGATED BY SEPTEL WE REOUEST JEA1 HISSIONS PROVIDE BILATIZAL PROJ-CT NUMBER TOoBt ASSIGN71 TO 1ISSIONS PDS PROJECT
-- SINCE FT 1996 WILL B A TRANSITIONAL YEAR FOR PDS ETFN NOV ANE FFBRUARY 1 UNDER EXCEP1ICNAL
CUTA ES AIDW WILL PROVIDE FUNDS TO FIELD POST T-iCP BIUAFTRAL FUNDING CAN iAKE PLACE ONCE OYB LEVYLS ARE SET ANP CN HAS EXPIRED AiRDP WILL ALLOCATE
DS Oj j FILT ATEIL BASIS TE SE cUNDS WILL BE INCLUDED I4 IIC U 19os8 CERA1I7CN AL YFAR 3U1GE (OYP)
-- ALL FI amp-CNS WILL RTCI IRED TO SUBMIT 03LIGATION SA US FO1 IE OhLiGAUION4 STAIUS REPOR2S ARE DUE
0 A)DP ON APPIL 15 AtIE JJNE ZZ TEESE REPORTS ILL
F US E T TRHCF MISS IN O PERVORMANCELIGATION MISI~S TLLw QR~ED 20 SUBtl A BRIEF END OF YTFARPIS SUA Y RiPOT T2IS IPORT SHOULD PROVIDE TEI
RAICER ITh A CILA UNDERSLANDING ON HOW THE FUNDS WER ACTr L SL2 EXAMPLE DOL 160V FOR SEED
AVAILfbILITT STUIY FOR FY 88 APPROVED NEW START A
3UNCLASSIIED
FEPORTS ON USE OF FDS FUNDS IS CURRENILTSIERRS OF AUDIT UNDEIERAY WE WILL INFORM YOU OF THE FINDINGS OF TEES AUDITS WHEN TEE ARE CCMPLEfED
D PDS ACTIVIIIES SHOULD GENERALLY BE COMPLETED (UTLLT FISCAL YEAR A TR UNDItJC IS MADEFXPENDIVD) LT T121 NIEXT
r BFICNID EIGETEFN MOVIIIStVAIIAL ]U IN NO CPS3 EXYAID WITFCU COij2LTING ALD ANNUALLY MISSIONS SBOULD
U1ND i[ - A R-7112 CF E UN LIQUIDATED PD- S I ( IEXr S FRICA Y11R
(0 NCT AN Tl1P T ANIMAJOR PIP]LINZ BUILD 71 OTATcCIPA
SL I-S -I OF LC TEM (OVER 12 MON THS) PSCS IS NCT F I U DS
AL USE OF PDS iUNDS AFRPDF oN T E ACCTPA
Vw I G I1 FD TIIL- LS A AIV CF E PDS 1U -Y A _ T I VFOR RL iS-- A SO
( - - 9 F4 10JE T MAY BE AND P SO ILL PRCVIDL PUtDl FOR RDSCS
UCLASSIFIED STATE pound16591i
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
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AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
81ampU 1095962UNCLISSIID
PSCS REDSOS SPOUL1 SUBMIT TO IIRIDP NLT JUN 1 OF
FAC FISCAL TAR IHE IOLLOWING INJORMAIION ON 231 NUMBER OF PERSON MONTHS TO BE fUNLfD TIRM 01PSCS
2I1LI OF Iii PSC VEIRERPSC COIRACT IMF PCSIICN ThE POSIT iON IS Nid OR ONGOINGq AND ANNUAL DOLLAR COST
ci ACamp PSC
PLI OTELR AIRICAN MISSIONS SHOULD BUDGET -OR SUC3 hEIR BILAtERAL ACIIVIIIES END SU ARTTINrIVIDUALS TN
ElIGI LE USES CF REGIONAL AND 3IIAT~IR1 PDS FUNDS1
A IN ETM INiNG ACCATIONS OY REGIONAL PDS FUND ANf
nIG USAGE THE 3UREAU DEjfIES FOURr ILATERA UR-AU 1rScIco7F ALTHOUGH RELATIVEO IES
IMPOTA- CF 1CE iL VARY ROM MISIONI TO MISSIOCN
CUIv S sectI7iEN ICAClIVIll- HICH EEL I Y-N TALLY
tiIC N3 0LLOW TERUGH O ACTIONS APPRCFD DbRING ZE CDSS ACTION PLAN ABS AND PIR REVIEWSCC RAM
PRIORI77 1 INCLUDES CDSS-RELATED STUDIES AND SECTOR WHICE ARE ILJNIIIlED BT AASSESSN IS SFZCIAL SWUDIES
THE BJREAU DURING PROGRAM VE KMISSION AND CONFIFM-D B ABS AND PIR REVIEWS WICK INFANCE POLICY DIALOGUECrDSS
IIICRIS OR SEAFPFN UNDIRSTANDING OF TECENICL
IKNI7UIICNAL AND ORGANIZAIONAL CONSIRAINIS
2 INCLUDES PROJECT DIEVELOPMENT FIASIILITTPRIORIT STUDZIS OPERATIONAL RESEARC AND PILOT rESTINg OF
01 PROGRLMS AND EYPOTpiESES LEADING TO FINAL IYSICN IMPACT AND AID PROGRAMPROJECTS ASSESSrFNTS OF PROGRAM
PpICRII_IS CIVIAIES 10 GAIBER DAIA ON PROGRAM IMPACT PLFASF NOTE THAT PRIOR DISCUSSIONARE ALSO INCLUDLD OF A PROJECT IDEA (EG TE-OU1-SANDGENIRAL APRCVAL
AS AND PIR R_7IEtS) ISPDWRA C2Sc ACIO AN A D- FCR P-S AN VPRO72UFCI-N O jUST7 ARE ST
1Ic CJ C- ZCNEAPI SOG CCUR- ZD TC A V C TFP- -NT PROC _ IT r
All11 I _P - I -_ -_C TT~IN I1 PDF -SIaF CZCIN A-D cZ C~ PP-S PREI1 1
THIS WILL FACILIT - FARLY FUNDS OLTGATICN AD --R S 11T-O Rl LL r N TRYING TO DO ALL DESIlN
LA cmi r Y7R- F A PTHR Z TTn FZiS AA ILL -
O-AIL 1SIN R-i( TiAN
USI] C TE DJVRLCPM2T 01 PROJECTS C _~ 2H -OR EICHLL ST ~G
AS QUCF PRLOJiCrTS OR TH CURRNT BUDGL7 YEA UNC [LO
PRIC-ITY 3 INCIUAS USE or PDS FUNDS FOR PROJGCT-LEV1EL
FVALUAIICNS AUI) )iNM-NCIA MAINAGEMrNTAUDIT ACTIVITITS IBISNOT OTEI-lIST BUTGrTD FOR WlIFIN PRCJYCIS
AN TOEING ANDINCLUD-S TEE LOPPNT OF PROJECT D EVALUAIiCNACCeUlIING sMisrr IA COLLCION
AUIIT OB4 COVERED 1I G IQCS -4LNEVSYSTEMS AND9
AFIX 2 Page 3 of 7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
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SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
_ _
APPEDIX 2 UNCUSSIFIED STATZ 01695g62 Page 4 of 7
PECJTC PAnS MUSI INCLUL PLANS AND FINANCING FOR EVALUATIONl AN AUDITS NEW PPS AND PP AMINDMINTS ALSO MUSI ADPRLES IHi NTFr FOP AUDI COVERAGE REQUSTS FCR EVILUATION-ISLATED PDS IUNDS SHOULD BE FULLY CONSISTENT WITH ANNUAL EVALUATION PLANS DETAILED SCOPES-OF-WORT FCR VALVAIO IS WIL NOT BE RYQUIRED FOR PRIOR APPROVAL o PDS FUNDINjG 3UT WE 4ILL WANT TO SEE A SHORT NARRAIIV CN FAT PIEIr POSTS INTEND AND HOW TFT RESULTS WILL 1E USED
PI1CPISY 4 i LUDES SPFCIAL PURPOSE ACTIVITIES SUCH AS SIMINARS ORKSHOPS AND SPECIAL ECONOMIC OR STATISTICAL SUVELS I TIRIATION COSTS OR RESIDUAL SUPPORT FOR 1R7 MI[A PRCJCIS N40 SPECIFICALLT COVERED IN PRIORIITrf
2 ScCCilI Cl PES A17 1I I IS
A PES SrYL7 _-_ US7- FOR DZELCPMEZIT AND SUPPCRT - flWTi S- FOR WiCE AFRIC7 UREAU IS
- T -G TR T IOAL E7ELOPM TASSSTP -(--ASSISCE BUT ITS SPECIAL EMPEASIS O CCI centC 7-R AT INlICtl SBOULD BEOCLtc SPECIAL
GIII TN CCF_ DI SCUSYD lRIflG PROGRAM WEI CDSS AC ICN FIl FIR -IEWS
I TH7 FPICILAL LIMIT ON SINGLE PDS ACTIVITIES IS_DLS 2 NiNOACTIVITY REQUIRING MORE TAN DOLS 51Vampk IS NCVrLLY CONSiDERED OUASIDIF OF PDS AND SHOULD 31 iONF ON A PROJECT BASIS MORE COSTLI ACTIVITIES SEOULD PIVFLOPED AS DISCRETE PROJECTS OR COMPONENTS OF LARGER PIROJFCIS RFQUESTS FOB IBI WAIVER OF IHIS LEVEL SFOUrLE 1 A7DRESSID TO ThE DAAAFRICA
C PLZ FCLLOVING ARI NOI APPROPRIATE USAGES 0 PDS (1)FUNDIN OF LOG TERM (OVER 12 MONTHS) PSC S (2)OPzT2 YP NIS INCLUDING IRAVEL EXPENSES OR OTHER EXPLNS S C AI DIRECT-IRE PERSONNEL (3) AN ACTIVE CqGOING PiOJOT TO AUSENT THE BUDGETS OF AND TO FUND
UNCLASSIFIED STATE 01695902
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
APP DIX 2 UNCLASSIfIeD SlAIR 0169593 Page 5 of 7
DISCREIF IFVFLOPMFN PROJECIS AND (4) COMMODIIIES SUCHAS VEHICLpoundS COMFUTERS OFFICE FURNITURE ETC REQUESTSFOR WAIVER OF TEE CCMMODITIES GUIDELINk SIOULD 3E ADDRESSED TO AAAFRICA
D FDS FUINS ARE NO AUIOMAIICALLY EXEMPI FROMSTAIUTOY ISTRIC-1TIONS (SUCE AS BOO E) ON ASSISTANCE TO A CCUNT EACH CCUNIRY CASE WHERE SUCH A RES7RICTIONAPPLIES MUST BE ANALYZFD ON ITS FACTS (AND TEE ANALTSIS rECU IKNTED) TO DETFRMINE WHETHER THE PROPOSED USE IS TOPRC0IDE ASSISTAC TO THE COUNTRY OR WHETHER IT IS AJ0T1A (PEqMISSI3LF) PURPOSE
7Lq - - i
- S
SSIrNST kS(ll AS)
7Tbull
AVE USeD LIMITED SCOPE GRANTr T9C OBLIGAIE PDS YUNSu LSGAS 2 TO C=-LiampAT - FUNLS EUT YOU
CAN
(1) r -UD T A HREDF NT (E DA UT NOT ESr _UDS)SIH TIA O GOVS H tENT R-U S A 25
PEF T -IVLOSL OIT Y CNTRIpoundUTION KCEPT IN TISCOU Ri17 S hRI 1 i1 0pIVEE (2) OEIGACN OF FUNrS
TFROJOH A LSGA poundFR S-1SS IMPER ISSIBLE ASSISrANCE TO PRESTRICTEP COUNTRY _Y FCRE STATUTCf PROHIUiTIONS AS DESCRI_7D IN PARAGRAPH APPROVAL IS NYDPD YOE
2D ABOVE APPLY (3) COUIrIRF DISBUhSIENTS CF DrS UND73 A
LSGA (4) 1UNPS SEOULD BE FCR OPRAIIIONAL YlAR REQUIREMNTS LEDING TO SOMF DISBURSYMENTS IN THAI SAMEYEAR AND (5) MISSIONS WILL NEED TO CAPpoundkIYULL DOCUMEINTIHAI T E FUNDS REQUES1D WERE USF )CO l PURPOSE INTINEED
3 BE
EYFECl1IVE IN FY EMPLOYED FOR THE
1988 THE MAIAGEMENT
FOLLOWING PROCEDURES OF PDS LUNDS
WILL
A AL XISSICNS T-172 A~UAlI -SAYFLFLAcT-wr-- m rn
SFCULD PEQUES OY_ DS IbSLS IHROUGR SU3JM ISSION i)CLSS PL_AFs US ITHSiL ~IBTEMR-CrlD T
A COpEy_-jF REPORT ON ALL PTS TYPEFROPOSED ArD dJILL [ZALE ASINGTO TO
ACTIVITIES CUTCR1 -TOT _ PROCGRESS
1 EC S1 IClSPI AES ANPLAN ABS
TAiKEN [1it - AFIR R_IIWS
P 1RAI 17 6 C SS ACTIOt
AiRDP WIlL WORK IT ARTR AFRD AND THE APF0PFAIF-GECCAFtIC OFYiCS D RBDS 20 CCLAE0BA I TEE PRPA1ATION OF 9QUEST3 OH PDSCCF INAL FIFGCA 1Oh ACIVHSI kS r iSD$S lt AR RSPONS I FR POVi DING SUPPORT
SER jIC2
FUNDS
B FOR DATA ENTRY FURPOSFS PLIAS1 ADi -0 FORmAT AND cor S AS poundIrD TI DETAIL ASSISTS DP I IE MANAGLYEN5 OF FIKAHCIAL DAlA (1) APPFOflRIATION CC3FS AREI FN PN EE SD SDP (SAERL) ES AND STARTING INFY 88 DF FCR TEE NF DIVELOPMEN7 FUND FOR AFFKICA
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
UOWEVER 1T 198 pDS REQUISTS NEED TO AIAINTAIN q
ilc (2) IETSBCW AS DT-JN DF-NUKCIICNAL COTF TEL ACT17IITY -SSM I NT OF THE IMPOETANC- O MISSICNS ASs IS 10 pE EXPRESSED BY LISIING ACTIVITIES IN DESCEjDI
TEE OTLIGATION LOCATION CODE IS ORDER OF PRIORITY (3) ThE (W) AN) (V) FCR WASEINGTCN AND (F) FOR
THE FILD 1E BUDG11 ALLOWANCE IS
TO Et -(1) CCDES INDICAIE 10 INCPYR AS
AND HI1RE THE 0LIGATION WILL BY BE ISYr7t
FIELD ALLOANCS pROVIDE REATLE WILL A6 RIPORTED CONSISI Nl IHB0 miSSIONSFLEXIBILIYMANAGFV EN DECEN TRALIZATION Oi
THE PROGRA1MMING PEOCiSS AND AR
GORf (CIT USI) REITPS TO(4) CAENCCURAGID BY PR
CPT GORIES IDFNTIFIED IN 1A ABOVE
THE FOUR -EE LF UINFA IT FF OR t iS C TBE EVAUrTICN OF
U R rT S in T E
OR Y 1906 DLA A OULDFOJECTFROrUCTION-BISSAU RIUCi
B PCETLDP AS CLLC
IS 0--PLAN tO OL C2-Y
07
rF IC RIAIC UES
OE---CSTUSE PROJCTLO
2 657-0 9 30 2 5 FDF-I
S OFF0AMCtJTtIsSICNFCp-CE SUEMLI It TA FOR
UIR ElN S IN T2 ANNUAL IUDGuT STMISSq1N
FYEAR PDS F2~A ERIFECOTEE TABLE WITHF^VLLCV IE EVALUATION PID PESIGN(ABS) TO AllV FEQUESrlECCRIMNG EACH VFRY BlIF AND INCLUDI ANY IT S
SHOULD $ETC TEX AFPIAP INCCNSISTFNT WITH DECISICNS
EACHD kT V-EICH PROGRAM WEP CDSS ACaION PLAN A3S CR PIR REVIPA
NO MORE THAN A TWO OR EACH ITEM SEOUID BE COVERED
BY 7I MISSIONS NED 70 DYFIN
ThY F
TIRFI SENSENCE NAR RA 1
PlR EXAMPLE ABOVF SPECIFIC USE 0 FUNDS-REQUESTED REQUESTS FOP FUNDS FOR EVALUATION WILL BE USED
IYP IN OF IFE REQUISI SHOULD BF
SECIIONHE NARAIVE ON Thf TAiPANYINGAS ii- MISSIONEDERTE1 SAYmE 2 SICOKP1 FIRSt PiICRIYPRICRILYMIiSSICN(DISCUSS
UpLAS IFID STATE 01099 3
Yl
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
ApPENDIX 2
6 of 7SAE 01695903 PageU14CLASSITIED
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UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
UICLASSIFIZD STITZ pound1695904
ETC) MISSIONS RECEIVING REGIONAL ALLOIANCIS SHOULD PEOVIDE AIRDP UPDATED OYB PDS REQUIREMENTS IN SlPIIMPROClCBR Al IME OF 1B3 EDSO ANNUAL DES II NSCsIDUL ItG CONFREINCES
FYI FOR OMB AND CP PRESFNTATION EXCEPT FOR PILATRA-MISsIC PRCJECTS PDS FUNDS VILL r ]FUDFTED IN AEURFAU PFGICNAL OJro (39F-10510) FCR DA AND 5030-1e6 FOR ES
D DP WILL REVIEW NCN-BILATRAL REQUESTS WITH DES OFFICFiRS AFRR A APD MISSIOi4S WIlF A BILA TALPR4CI ILL 21 1 THE FLEXIBILITY WITHIN 7HYTP C-Y TO T F-MIN7- TUFIR LEVELS ALSO 1AVZiS UT RISPONS ILITTY FC- v-CSSARY CY NSACTIOS AND FOP
SUML~IsectG2~ NOT ICATIGJ (S) OF FOR ALL OlWf
A PDS C ATix(N 3 R 0E 3 AND ADVISE MISSIONS
Zl P zTLL ALLO 1 LNTIRE AOUJT OF ipDS 70 ALL ARPOV D RF UE3T
F IF A tiISSIsectN ClIVICRGION AL PDS YUS PBOPOSS TO j ITLM NOT INCLU FT I CFr P AID HUST EE 7O iIFiFD RTFO USISG F rTCU FO ADJJSYT TC AF VR7VD PDS OYf PLAN SHOULJD R StuMITTU17 CA PJ TO A~llPPPA3 A- SCOON AS Tlll REQUSTIS IDENTIiD CA3LY SECULP IDEI11FY FUNC11ONAL ACCOUNIT TITLE AND DOLLAR AMCUINIT AND PROVIDZ A ONE SINlENCE DFSCPIkICIJ OF Nrl ACGIVIIY IhIS WILI E7LP ASSURE FUNCTIONAL ACCOUNT INTFGRITY ANDWILL INFOPF HBURXU ON PRCGRAM DEV LOPMENT DURING TPE YiAR IT WILLENALE AFRDP 20 MAINTIN AN ACCURAII DAIA BAASE FOR
ALL ACTIVITIIS IN THL TiEAU RZIONIAL P1)5 PROICT
G ALL MISSIONS AD ESCS WIrTL PE fREQUIRFr TO STMIT CELIGATION STATUE VS TO ALP CtI-2 C qL Rp - APRIL 15 ( JU51 P D -Ar1
PEE ISS1Ck ILL Y U5T t[0 SJ-IT AN OF ry AE A DI 1 1O A ARY LtYAFU~I- TO 1)PAET T ills SFCV O TI 4I I ii -sRLO IIcO~ SUcIT ~ O1 10 Pr I T To Tj - O7t 1-- -- --shy D A C TJ T-Dli 3 2-OW 7TY
FUNDS f ACiPLY [LiTD (AY 0 CcOSIiiISICtS 7N FSTA LS HI G A iI YTAL ACTIOC APPROVA L p CF P1 F Cr-7 lOS
IO E -OVi_ Tr A-amp1 TITLE OF PLS PRriZCT iAA F
4 M1S 3 Y- TO FP3FP rY
5 TO REjEA T Tl PhClDJ NOTD AOVE AP-1 TO ESF FUNDS
6 ANT QUESTIONS 02 COllitiNTS CONCYRrl THIS GIDNmF SUOULD Bi DIRECTkD TO AFRDPPAJT SEULTZ B7
11OfATE T1 - n fr FS4j-OvjgI2A
APPEDUI 2 Page7 of 7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7
Appendix 3
Report Distribution
AAAFR AAM AFRCONT AFRPD AFREAKUTRB AFRSAZMSARZ AFRSWANSMCV AFRPDSA AFRPDSWAP AFRPDCCWA AFRCCWA AFRCCWAL AFRSWA AAXA LEG GC XAPR AAPFM PPCCDIE USAIDBurundi USAIDKenya USAIDLiberia USAIDMalawi USAIDNiger USAIDRwanda REDSOWCA IG DIG IGPPO IGLC IGADMCampR IGPSA AIGI REDSOESA RIGINairobi RIGACairo RIGADakar RIGAManila RIGASingapore RIGATegucigalpa RIGAWashington RFMCNairobi
5 2 I 5 1 1 1 1 1 1 5 1 2 2 1 1 1 2 3 1 1 1 1 1 1 1 1 1 2 1
12 1 1 1 1 1 1 1 1 1 1 1
7