bass agenda - manassas, virginia

CITY OF MANASSAS, VIRGINIA Hairy J. Parrish 11

City Council

CITY COUNCIL MEETING Andrew L. Hamover. vice ~ a y o r Marc T. Aveni Sheiyi L. Bass

J. Sieven Randolph

AGENDA Jonathan L. Way

Mark D. Wolte

C i q Manaser Lawrence D. Hughes

Andrea P. Madden

REGULAR MEETING COUNCIL CHAMBERS - CITY HALL

MONDAY, JULY 11, 201 1

5:30 P.M. ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

ClTY ATTORNEY REPORT

ClTY MANAGER REPORT Recent Recycling Successes. (Sue Lhotka, Trash and Recycling Coordinator.)

CHIEF OF POLICE REPORT

COUNCIL TlME

MAYOR TlME Introduction and Swear In of Officers and Presentation of the Honorable Service Medal t o Sergeant T.J. Rodriquez, Officer D. Black, Officer C.W. Shields and Chief Douglas W. Keen.

CONSENT AGENDA ACTION ITEMS

All matters listed under the consent agenda are considered t o be routine by the City Council and will be enacted by one motion in the form listed.

Agenda, July 11, 201 1

There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.

1. Approve Minutes of Regular Meeting of June 27, 201 1 (Staff: Andrea P. Madden, City Clerk.)

2. Consideration of Resolution 201 1-105-R Amending the FY 201 1 Budget by Budgeting and Appropriating Insurance Reimbursement for Repair of Generators and Generator Facility. (Staff: Mark LeRoy, Utilities Finance Manager.)

3. Consideration of Resolution 201 1-106-R Amending the FY 201 1 Budget by Transferring $251,413 from Contingencies t o the City Council's Budget. (Staff: Pat Weiler, Director of Finance and Administration.)

4. Consideration of Resolution 2012-05-R Amending the FY 201 2 Budget by Budgeting and Appropriating $72,000 of Congestion Mitigation and Air Quality Funds for the Purchase of Hybrid Vehicles for the Police Department. (Staff: Nichalos D. Gardner, Assistant Director of Public Works)

5. Consideration of Resolution 2012-08-R Amending the FY 201 2 Budget by Budgeting and Appropriating $15,000 from the Cemetery Trust Fund Fund Balance t o Purchase an Archway Entrance Sign for the Manassas Cemetery. (Staff: Tim Fitzwater, Buildings and Grounds Superintendent.)

6. (Reserved for any item to be added)

SUGGESTED MOTION # I : "I move that Items #, # and # be removed from the Consent Agenda and be added as Items #, # and #, respectively, and that the remaining Consent Agenda items be approved as i t now appears and the readings of the ordinances be dispensed".

SUGGESTED MOTION #2: "I move that the consent agenda be approved and the readings of the ordinances be dispensed".

Agenda, July 1 1, 201 1

ORDINANCES AND RESOLUTIONS

7. (Reserved for changes from consent agenda)

8. (Reserved for changes from consent agenda)

UNFINISHED BUSINESS

A. - Staff Items (Less than three minutes each)

B. - Other Items

9. (Reserved for changes from consent agendal

NEW BUSINESS

A. - Staff Items (Less than three minutes each)

B. - Other Items

10. Presentation t o Council on Virginia Department of 15 Minutes Transportation (VDOT) Scoping/Citizen Information Meeting 25 for a Tier 1 Environmental Impact Statement (EIS) and Related Studies for 1-66 from U.S. Route 15 in Prince William County t o 1-95 in Fajrfax County. (Staff: Nichalos D. Gardner, Assistant Director of Public Works.)

1 1. (Reserved for changes from consent agenda)

AWARDS, . . . ACKNOWLEDGMENTS - .. - AND . -- PRESENTATION-S -- - . . . . TIME CERTAIN 7:15 P.M; ..

12. (Reserved for changes from consent agendal

CITIZENS' TIME

13. The citizens' t ime portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice t o the City t o speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting.

Agenda, July 11, 201 1

CLOSED SESSION

14. ACTION ITEM - Consideration of a Motion Authorizing a 45 Minutes Closed Meeting on Subjects in Accordance with the Amended 35 Freedom of Information Act.

2.2-371 1 Paragraph A (7) Part 1 - Consultation with legal counsel and briefings by staff members pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, specifically The City of Manassas v. Curry, Prince William Circuit Court No. CL09001553; 2.2-371 1 Paragraph A (7) Part 2 - Consultation with legal counsel regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the dispute with the Prince William County Service Authority regarding water rates; 2.2-3711 Paragraphs A (1) and (29) - Personnel Matters Regarding the Selection of a City Attorney and Discussion of the Award of a Public Contract Involving the Expenditure of Public Funds, Including Interviews of Bidders or Offerors, and Discussion of the Terms or Scope of Such Contract Where Discussion in an Open Session Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Public Body.

15. ACTION ITEM - Consideration of a Motion Certifying That the Closed Meeting was Conducted in Conformity with Virginia Law.

ADJOURNMENT

AGENDA STATEMENT PAGE NO.

ITEM NO. (3-. MEETING DATE: July 11, 201 1

TIME ESTIMATE: Consent

AGENDA ITEM TITLE: Resolution 201 1-105-R Amending the FY 201 1 Budgeting and Appropriating lnsurance Reimbursement for Repair of Generators and Generator Facility

DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL: June 29, 201 1 Finance Committee Meeting

SUMMARY OF ISSUETTOPIC: On ay 27, 2010, a fire at the VMEA Generator Facility damaged generators and the

facility.

The cost to repair the damage was $1,765,182. The City paid $1,700,204 and a contractor paid $64,978. The contractor was reimbursed in full by the City's insurance provider, VML lnsurance Programs (VML).

On March 08, 2012, VML reimbursed the City $1,413,067 for the repairs. This amount includes $167,842 of "Lost Business Revenue" as a result of the inability to operate generation because of the fire. The City expects to be reimbursed $41,835 in July for a total reimbursement of $1,454,902.

The City is responsible for $245,302 of the repairs. The Utility Commission approved the use of Electric Fund net assets for this cost

The resolution will budget and appropriate $1,454,902 of insurance reimbursement and $245,302 from the Electric Fund.

STAFF RECOMMENDATION: Approve Resolution 201 1-105-R

BOARDlCOMMlSSlONl COMMITTEE: Utility Commission - June 9, 201 1

June 29, 201 1 Finance Committee Meeting (2 10)

RECOMMENDATION: - X Approve - Disapprove - Reviewed - See Comments 1

CITY MANAGER: > Approve - Disapprove - Reviewed See Comments

COMMENTS:

DISCUSSION (IF NECESSARY):

BUDGETIFISCAL IMPACT: Total amount of $245,302 funded from the Electric Operating Fund

Total City Expenditures $1,700,204

Less VML lnsurance Proceeds $1,454,902

Net Cost to City $ 245,302

STAFF: Mark LeRoy, Utilities Finance Manager, (703) 257-8356

If Council Memberr have questions, you are urged to call the staffperson who prepuredfhis axenda slatemenf prior to meeting

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this day of July 11, 201 1, that the following funds be budgeted and appropriated as shown.

ACCOUNT NO. AMOUNT

ELECTRIC FUND Revenue: 540-0000-346-04-00 Net Assets (Fund Balance)

Expenditure: 540-3599-501-92-55 Transfer to Electric Capital Project Fund $ 245,302

ELECTRIC CAPITAL PROJECTS FUND Revenue: 545-0000-31 8-1 5-1 6 CP3671 Insurance Reimbursement 545-0000-345-54-00 CP3671 Transfer from Electric Fund

Expenditure: 545-3671-505-39-00 CP3671 Generator Repairs Project

For: VMEA Generator Fire

This resolution shall take effect June 30, 201 1

Harry J. Parrish II MAYOR On Behalf of the City Council

of Manassas, Virginia

ATTEST:

Andrea P. Madden City Clerk

ReCap o f Fire at VMEA Facility May 2010 City Generators #7, #8, #9, & #10

Total City Proceeds Total Net Cost Line #

1 Total Cost of May 2010 VMEA Fire 2 Less Paid By VML Directly to Contractor 3 Total Expenditures by City

4 Less Proceeds for Actual Costs from VML

5 Less Proceeds Estimated Paid from VML

Recap Paid by VML Paid by VML To City for Fire

$ 1,765,181.81

6 Total Actual Expenditures of City not Paid $ 454,979.12

7 Benefits non billable and unpaid by VML $ (14,203.82) 8 Insurance Deductible non billable $ (5,000.00)

9 Unpaid Actual City Expenditures $ 435,775.30

10 VML Business Income Loss Paid $ (167,842.00) $ 167,842.00 $ 167,872.00 11 Total VML Proceeds Paid at May 31,2011 $ 1,478,044.69 $ 1,413,096.53

12 Total Expenditures Unpaid at May 31, 2011 $ 267,933.30

13 Amount to be billed to VML (Expected Recovery) $ (41,835.59) $ 41,835.59 $ 41,835.59

14 Net Remaining Unrecovered Expenditures $ 226,097.71 $ 226,097.71

15 Total Amounts to be Recovered and Paid by VML $ 1,519,880.28

16 Total Proceeds Expected to be Received from VML $ 1,454,932.12

17 Total Net Actual Costs to City after VML $ 245,301.53

Prepared by M LeRoy 6/8/2011

AGENDA STATEMENT PAGE NO. 9

MEETING DATE:

TIME ESTIMATE:

AGENDA ITEM TITLE:

DATE THIS ITEM WAS LAST CONSIDERED BY COUNCIL:

SUMMARY OF ISSUEITOPIC:

STAFF RECOMMENDATION:

BOARDICOMMISSIONI COMMITTEE:

RECOMMENDATION:

CITY MANAGER:

COMMENTS:


IMPACT: Q?'

STAFF:

ITEM NO. 3 July 11, 201 1

Consent

Resolution 201 1-106-R Amending the FY 201 1 Budget by Transferring $251,413 from Contingencies to the City Council's Budget

June, 29 201 1 - Finance Committee

The City Council held three retreats this year. Only one was budgeted.

The sexually oriented business (SOB) issue has not been budgeted and appropriated. In addition to the SOB issue, the City Attorney worked on several issues and cases which resulted in charges which will exceed the budget and appropriation (real estate assessment case).

This resolution will transfer funds from the Contingency Account to the City Council's Budget.

Approve Resolution 201 1-1 06-R

June 29, 201 1 Finance Committee Meeting (3 10)

Approve Disapprove Reviewed See Comments - - - -

4 Approve - Disapprove Reviewed See Comments

$ 71,745 from Miscellaneous Contingency $179,668 from Salary Contingency

Patricia A. Weiler, Finance & Administration Director - 7031257-8234

IfCouncil Members have questions, you are urxed to call the sfoffperson who prepared lhis axendu stafemenl prior to meefinx

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this day of July 11, 201 I , that the following funds be budgeted and appropriated as shown.

ACCOUNT NO. AMOUNT

GENERAL FUND Expenditure: 100-9600-41 1-95-01 General Fund Contingency $ (71,745) 100-9600-41 1-95-02 General Fund Salary Contingency $ (179,668)

$ (251,413)

100-0101-41 1-39-00 City Council Retreats $ 23,660 100-0101-41 1-55-40 City Council Retreats $ 8,295 100-0102-41 5.31-06 Attorney Fees - SOB $ 9,175 100-01 02-41 5.39-00 Consulting Services - SOB $ 27,438 100-0102-415.31-07 City Attorney Fees - SOB $ 75,125 100-0102-415.39-00 Consulting Services - Assessment Case $ 67,720 100-0102-415.31-07 City Attorney - Assessment Case $ 40,000

$ 251,413

For: Attorney's Fees

This resolution shall take effect June 30. 201 1

Harry J. Parrish II MAYOR On Behalf of the City Council


ATTEST:


GM200113 Fiscal Year 2011 Account number Fund . . . . . Department . . Division . . . Activity basic Sub activity . Element . . . Object . . . .

City of Manassas Account Balance Inquiry

. . , : 100-9600-411.95-01

. : 100 General Fund

. : 96 Nondepartmental

. : 00 Debt Service/Transfers

. : 41 General Government

. : 1 Legislative

. : 95 Contingencies

. : 01 Miscellaneous

Original budget . . . . . . . . : Revised budget . . . . . . . . . : Actual expenditures - current . : Actual expenditures - ytd . . . : Unposted expenditures . . . . . : Encumbered amount . . . . . . . : Unposted encumbrances . . . . . : Pre-encumbrance amount . . . . . : Total expenditures & encumbrances: Unencumbered balance . . . . . . :

FS=Encumbrances F7=Project data FlO=Detail trans Fll=Acct activity

200,400 71,745 04/25/2011

.oo

.oo

.oo

.oo

.oo

.oo

.oo 0.0% 71,745.00 100.0

F8=Misc inquiry FS)=Misc update list F12rCancel F24=More keys

GM200113 Fiscal Year 2011 Account number 13 Fund . . . . . Department . .

. . . Division Activity basic Sub activity .

. . . Element . . . . Object

City of Manassas Account Balance Inquiry

100-9600-411.95-02 100 General Fund 96 Nondepartmental 00 Debt Service/Transfers 41 General Government 1 Legislative 95 Contingencies 02 Salary/Wage Contingency

Original budget . . . . . . . . : 386,390 Revised budget . . . . . . . . . : 418,637 05/09/2011 Actual expenditures - current . : .OO Actual expenditures - ytd . . . : .OO Unposted expenditures . . . . . : .OO Encumbered amount . . . . . . . : .OO Unposted encumbrances . . . . . : .OO Pre-encumbrance amount . . . . . : .OO Total expenditures & encumbrances: .OO 0.0% Unencumbered balance . . . . . . : 418,637.00 100.0

F5=Encumbrances F7=Project data FB=Misc inquiry F9=Misc update FlO=Detail trans Fll=Acct activity list F12=Cancel F24=More keys

PREPARED 06/2a/2011, 10:13.36 ACCOUNT ACTIVITY LISTING PROGRAM GMi60L PAGE 1

C l t y o f Manassas ~ c c o w ' r i ~ ~ rEnIon 1212011

NliR NBR YTD CURRENT TRANSACT1

FLND 100 Genera l T'ilnd l O O ~ ~ ~ o l - i l i 39-00 Legrslarlvc / Other 8622 110734 11/11 AF 05/03!11 0407995

DESIGN FACILITATE RETREAT 8 5 1 1 110734 11/11 EN 05/01/11 110734

PO ENTRY

ACCOWT TOTAL

FIND TOTAL

GRAND TOTRIA

Purchased Servrc~s MCCARTY, KATHRYN

MCCARTY. KnTHRYN CONSULTING SERVICES

DIDLAKE INC

SPRINGSTED I N C COUNCIL, RETREAT

MANASSAS, CITY OF CLEAN TABLE CLOTHES

DIDLAKE INC TOWN HALL MEETING

MUNICIPAL CODE COR ORDINANCES

DIDLAKE INC HAYDON TIHALL MEETING

JP MORGAN CRASE Can? ~ ' o remat p i c t r ~ r e

SPRINGSTED INC COUNCIL RETREAT

MANASSAS. CITY OF CLEAN TAAriiCCLTTnES

DIDLAKE INC

PREPARED CG/24/2011, 10:13;54 ACCOUNT ACTIVITY LISTING PROGRAM GMI60L

PAGE 1 ACCOUNTING PERIOD 12/2011

CLCY of Manassas . - - - . . . - ~ ~ . .-

GROIfP PO ACCTG --TRANSACTION- - YTD/CURRENT YTD/CURRENT TRANSACTION CURRENT ANOINT BALANCE

g and Travel / Mileage 0 00 1,227.89 3,221.89- /11 0408540 WAY, JONATHAN 320.03

10/10-5/11 MILELkGF, TO "TG 6820 09/11 AP 03/03/11 0406993 BASS, SXERYL 96.33

213 VML MILEAGE 1397 07/11 AP 10/13/lO 0406191 BASS, SBERYL 33.48

12/8 COG MEETING 2641 04/11 AP l0/06/30 0 4 0 4 1 7 6 WAY, r70NAl.H.W 418.00

313 MEETING EXPENSE AP 1 0 / 0 4 / 1 0 0405119 SCBILPP. ROBERT W 70.04 ... "A,L&

10/4&6 TRANSPORTATION PLANNING MEETING IN DC 4062 05/13 AP I0/03/10 0405098 BASS, SHERYi.

1013 VML 2010 CONFERENCE HAMPTON 1157 03/11 liF 0 6 / 1 R l i < 1 04n3.1

7/23-25 COG RETREAT MILLn 59 BASS. SnExYL .-

ACCO'WNT TOTAL 0

411.55-40 Tralnlng and Travel / Tra~nlng and rave 5,000 12/11 AP 06/16/11 0408894 BASS, SHERYL

EXPENSE REIMBUKSEMENT/COG 5/11/11 M I ) 6/8/11 12/11 AP 06/13/11 0408808 VA MUNICIPAL LEAGIT

VML CONP REGISTRATION MAYOR. COUNCIL 10/2~4/11 12/11 AP 05/24/11 0408540 WAY. ,JONATHAN 10/10 -S/li MT(I EXPENSES 11/11 AP 05/06/11 0408288

4/21 EDUCATION RE.I(REAT 10/11 CR 04/18/11 0 0 7 7 1 9 9 ANDREW b SARAH HAR

JYRMBAO 04/18/11 00 JP MORGAN CHASE

EdlcForward retreat 4/29 BASS. SRBRYL

TICKET BASS, SHBRYL

BASS, SXERYL TICKETS

BASS, SiiERYL DAY

VA. MCIICIPAL LEAG COUNCIL h BZNDALL

BASS. SHERYL 11/10

BASS, SHERYL

WAY. JOIiAATHAN

VML GOLF TRMNT CAN JVAMBAO 09/24/10 10

PREPARED 0 6 / 2 4 / 2 0 1 1 , ? 0 : 1 3 : 5 4 ACCOUNT A C T I V I T Y L I S T I N G

PROGRAM GM360L C l f y O f inanassas

GROUP PO ACCTG ER CD DATE R D E S C R I P T I O N

F1mD 100 General Fund 1 0 0 - 0 1 0 1 4 1 1 . 5 1 ~ 4 0 T r a l n l n g and ' rravel l S 6 R 0 3 / 1 1 AP 0 8 / 1 2 / 1 0 0 0 0 0 0 2 7

E m b a s s y S u i t e s - V M L C a n f . 1 5 6 8 0 3 / 1 1 AP OR/12/10 0 0 0 0 0 7 7

3 0 1 / 1 1 AP 0 6 / 2 2 / 1 0 0 4 0 2 1 9 4 *'**R 1 0 / 3 - 5 CONFERENCE

1 6 1 7 0 3 / 1 1 A P 0 6 / 1 8 / 1 0 0 4 0 1 7 5 9

VKE TICKETS 6 / 1 8 - 9 / 8 / 1 0

T r e l n ~ n g a n d rravei JP MORGAN CHASE

P r e - p a ~ d M a y o r ~ a r r l s h J P MORGAN CHASE

Pre-paid C o u n c z l s ~ a s s J P MORCRN CliASE

Pre-paid V M a y o r 14irrov~1 AIRI .TE CENTER

iTF MORGAN CRRSE C o u n c l l r e t r e a t J u l y 3 0 ~ 1 1

BASS, SXERYL

V A . MUNICIPAI, I E A G HAMPTON va D n a a i c w

~ . . - . .. , , V X . MUNICIPAL M A G

HAMPTON VA HRRROVER VA. MUNICIPAL LEA(:

HAMPTON VA B A b S VA M U N I C I P A L IIEAG

HAMPTON VA WAY B A S S , SHERYL

- - . , , .- - OVOLIM

11/11 AF 05/03 /11 K l t c h e n G o u r m e t

11/11 AP 0 5 / 0 2 / l i S a m m y ' s Rental inc

OYOLIJN 1 1 / 1 1 A F 04/2 '? / : .1

J P MORGAN CHRSE P a r t of f o o d costs

J P M0RG.W C H n S E P o r t i ~ n ~ f f ~ o d c o s t ~

JP MORGAN CXASP ~ -

Council M e r t l n g S u p p l l r s JP MORGAN CHASE

C o u n c i l Meeting n l n n e r J P MORGAN CHASE

T a b l e c l o t h R e n t a l

PAGE 2 ACCOUNTING P E R I O D 1 2 / 2 0 1 1

ACCOUNT TOTAL 5 , 0 0 0 0 0

l o o - 0 1 0 1 - 4 1 1 . 5 5 - 6 0 Trdlnlng and T r a v e l / ~ r e r i n g / B u a l n e s s E 5 5 3 2 1 5 , 0 0 0 0 0

0 7 / 1 1 AP 1 2 / 2 0 / ? 1 0 0 0 0 0 6 7 J P MORGAN CiiASE G l c r n t r o o d

9227 C a u n c l l s u p p l r e s

1 1 / 1 1 AP 0 5 / 0 4 / 1 1 0 0 0 0 1 0 8 JP MORGAN CHASE Kztchrn G o u r n , e t i j 0 r f l o n 0 f f 0 0 d ~ 0 ~ ~ ~

P R O J E C T * OVOI.1lN 9 2 2 7 1 1 / 1 1 AP 0 5 / 0 3 / 1 1 0 0 0 0 1 0 8 6.JP MORGAN CHASE

k l t c h e n gourmet P a r t of f o o d c o s t s PROJECT# OVOLUN

J P MORGAN CHASE

/ 8 City of Manassas Attorney and Other Fees SOB

Group # Date FY 201 1 Hefty &Wiley, P.C.

10161201 0 825.00

Total Hefty and Wtley PC 825.00 @ Timmons Group

4124 11/9/2010 1,800.00 4839 12/7/2010 1,700.00

Total Timmons Group 3,500.00 @ James Duncan and Associates, Inc.

3615 11/1/2010 4,850.00

8533 4/20/2011 2,387 97 Total Duncan Assoc~ates 23,937 97 0

Law Office of Scott D. Bergthold 8.350.00

Total Bergthold 8,350.00 0 Subtotal

Smith and Davenport - account 100-0102-415-31-07 3203 10/4/2010 3,260.00

8265 4/6/2011 7,740.00 5561 5/12/2011 2,200.00

Total Smith and Davenport 73,580.00

Smith and Davenport - reimbursables 3203 10/4/2010 30.00

8265 4/6/2011 56.58 Total SD reimbursables 1,544.55

Subtotal Smith and Davenport 75,124.55

TOTAL 111,737.52 Page 1 of I

6/24/2011 11:41 AM F:\CAFRMccounting\AP\Attorney's Fees - outside legal council.xls SOB

AGENDA STATEMENT

MEETING DATE:

TIME ESTIMATE:

AGENDA ITEM TITLE:


SUMMARY OF ISSUETTOPIC:



RECOMMENDATION:

CITY MANAGER:

COMMENTS:


IMPACT:

STAFF:

July 11, 2010

Consent

PAGE NO. / 7 ITEM NO.

Resolution 2012-05-R Amending the FY 2012 Budget by Budgeting and Appropriating $72,000 of Congestion Mitigation and Air Quality Funds for the Purchase of Hybrid Vehicles for the Police Department

June 29,201 1 Finance Committee

The Public Works Department has secured Northern Virginia Transit Authority (NVTA) funds through the Congestion Mitigation and Air Quality (CMAQ) program for the purchase of hybrid vehicles. The hybrid vehicles to be purchased will be two Ford Escape trucks for the Police Department and will be used by Investigative Services detectives. The new trucks will replace two existing vehicles. Each of the Escapes will cost approximately $29,372. No local match is required for this grant.

This resolution will budget and appropriate $72,000 of State grant revenue in the General Fund.

Approve Resolution 2012-05-R

June 29, 201 1 Finance Committee (3 10)

Approve - - Disapprove - Reviewed - See Comments

Approve - Disapprove - Reviewed - See Comments

$72,000 - State Grant Revenue

Nichalos D. Gardner, Assistant Director of Public Works, (703) 257-8266

If Council Members have qqurlion.?, you are urged lo call the slaff person whoprepared !his agenda stalemerrtprior lo meeling.

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this day of l l t h day of July, 2011, that the following funds be budgeted and appropriated as shown.

ACCOUNT NO.

GENERAL FUND Revenue: 100-0000-324-25-21 NTE State Grants

AMOUNT

Expenditure: 100-1701-421-42-19 NTE Vehicle Purchases Mid-Year $ 72,000

VEHICLE MAINTENANCE FUND Revenue: 605-0000-319-42-1 9 NTE Mid-Year Vehicle Purchases $ 72,000

Expenditure: 605-2555-41 9-73-00 NTE Motor Vehicles

For: CMAQ Funds to Purchase Hybrid Vehicles for Police Department

This resoluti~n shall take effect upon its passage

Harry J. Parrish il MAYOR On Behalf of the City Council


ATTEST:


AGENDA STATEMENT

MEETING DATE:

TIME ESTIMATE:

AGENDA ITEM TITLE:


SUMMARY OF ISSUEKOPIC:


BOARDtCOMMlSSlONl COMMITTEE:

RECOMMENDATION:

CITY MANAGER:

COMMENTS:


BUDGETIFISCAL IMPACT: 3? STAFF:

July 11, 2010

Consent

PAGE NO. 3 1

ITEM NO. 5

Resolution 2012-08-R Amending the FY 2012 Budget by Budgeting and Appropriating $15,000 from the Cemetery Trust Fund Fund Balance to Purchase an Archway Entrance Sign for the Manassas Cemetery

June 29,201 1 Finance Committee Meeting

On June 20, 201 1, the Citizens Advisory Committee for Cemeteries recommended the procurement of a new iron archway sign for Manassas Cemetery. The design of the archway sign was approved by the Architectural Review Board on June 14, 201 1. The Cemetery Trust Fund currently has a balance of $183,155 and per City code must maintain a balance of $100,000. This budget and appropriation would leave a balance of $168,155 in the account.

This resolution will budget and appropriate $15,000 of Cemetery Trust Fund Fund Balance in the Cemetery Trust Fund.

Approve Resolution 2012-08-R

Citizens Advisory Committee for Cemeteries - June 20, 201 1 Architectural Review Board -June 14, 201 1

June 29, 201 1 Finance Committee (3 10)

X Approve - Disapprove Reviewed See Comments - -

& Approve - Disapprove Reviewed ___ See Comments

The current balance of the Cemetery Trust Fund is $183,193.67.

$15,000 -Cemetery Trust Fund Fund Balance

Tim Fitzwater, Buildings and Grounds Superintendent, (703) 257-8372

If Council iCiemben hove qrre.~fions, you are urged to call fhc sfaffperrs. whoprepared fltis agenda stafemertfprior lo meefing.

Adopted:

BE IT RESOLVED by the Council of the City of Manassas meeting in regular session this day of I lth day of July, 201 1, that the following funds be budgeted and appropriated as shown.

ACCOUNT NO. AMOUNT

CEMETERY TRUST FUND Revenue: 71 1-0000-346-01-00 Cemetery Trust Fund Fund Balance $ 15,000

Expenditure: 71 1-2565-452-39-00 Archway Entrance Sign

For: Cemetery Funds for Archway Entrance at Manassas Cemetery

This resolution shall take effect upon its passage.

Harry J. Parrish il MAYOR On Behalf of the City Council


ATTEST:


GM200I02 City of Manassas Fiscal year 2011 Account Balance Inquiry

Account number . . : 711-0000-101.00-00 Db/Cr . : C

Fund . : 1 Cemetary Trust Department . : 00 3ivision . . : 00 Activity basic . . : 10 Current Asset Sub activity . . . : 1 Equity in Pooled Cash Element . . . . . : 00 Object . : 00

Debits -- Credits Account balance

183,154.79 Current . . . . . : 38.88 .OO Unposted . . . . . : .OO .OO Total . . . . . . : 38.88 .OO 183,193.67

F7=Project data F8=Misc inquiry FI)=Misc update FlO=Detail trans Fll=Account activity F12=Cancel Fl6=Pending trans F24=More keys

AGENDA STATEMENT PAGE NO. 2.5 ITEM NO.

MEETING DATE: July 11, 201 1

TIME ESTIMATE: 15 minutes

AGENDA ITEM TITLE: Brief Council on VDOT ScopingICitizen lnformation Meeting for a Tier 1 Environmental Impact Statement (EIS) and Related Studies for 1-66 from US Route 15 in Prince William county to 1-95 in Failfax County


SUMMARY OF Representatives from Public Works attended the Scoping and Citizens Meeting on work ISSUUTOPIC: to be studied on 1-66 from Route 15 to 1-495. Though the actual work will be outside of

the City's boundaries, any work on 1-66 will impact the City.

STAFF Information Only - No action require RECOMMENDATION:


RECOMMENDATION: Approve Disapprove - Reviewed See Comments

CITY MANAGER: Approve Disapprove b Reviewed See Comments

COMMENTS:


BUDGETIFISCAL None IMPACT:

STAFF: Nichalos D. Gardner, Assistant Director of Public Work

If Council Members have questions, you are urged fa call the staffprrson whoprepared this agenda slalemenlprior lo meting.

Welcome to the public scoping meeting for the Interstate 66 Tier 1 Environmental

Impact Statement (EIS). The study team is seeking to determine the scope of issues

to be addressed in the EIS. Representatives of VDOT and its consultants are available

to answer your questions and listen to your thoughts and concerns. We strongly

encourage your comments and feedback.

Several key items to note:

A Tier 1 EIS differs from traditional EIS's in that it focuses on broad issues such

as purpose and need; travel mode (bus, carpool, rail transit, car, etc.) and

technology choices; and the general location of proposed improvements.

The primary goal of this meeting ipto obtain your input and to share information

that is available at this very early stage of the study.

The subsequent Tier 2 analyses will focus on site-specific details, including

specific project impacts, costs and mitigation.

April 201 I +June 201 1 'October 201 1 -May 2012 -

- -- --- - - -- -

June 2012 - November 2012- December 2012

The following decisions will be made at the completion of the Tier 1 study:

The concepts to be advanced for the 1-66 Corridor, including transit improvements, transportation demand management strategies, and/or roadway improvements. Within these concepts, consideration will be given to managed lanes and tolling;

The general location for studying future highway and transit improvements in the Tier 2 National Environmental Policy Act (NEPA) document(s);

Identification of projects with independent utility to be evaluated in Tier 2 NEPA document(s) and evaluated pursuant to other environmental laws, and;

Advancing tolling for subsequent study in Tier 2 NEPA documents.

To assist us as we begin this important study, please provide us with your thoughts and comments in one of the following ways:

J Complete and submit your comment form to us today or provide your oral comments to the verbatim recorder.

J Submit your self-addressed comment form to our consultant at +he following address before July 15,2011:

Parsons Transportation Group 3926 Pender Drive, Suite 100 Fairfax, Virginia 22030

/

4 Email your comments or information to:

Please reference "1-66 Tier 1 EIS: CIM comments" in the subject line.

Keep up-to-date with the study's progress by visiting the project website:

1-66 Corridor Initiatives Date Updated: May 25,201 1

Projects in PlanninglStudy Phase:

1-66 Multi-Modal Stndy @C line-1-495): Planning level study to determine options and recommend strategies which promote and enhance multi-modal transportation. Study scheduled to start June 201 1 and be completed in May 2012.

1-66 EIS (1-495 -Rt. 15): NEPA (Tier 1) Environmental Impact Study to identify current and future transponation needs along 1-66, propose solutions and identify their environmental impacts. A draft EIS is expected by June 2012 for public review and final EIS-anticipated by June 2013.

Projects in Design Phase:

1-66 Vienna Metro Access Ramp (1-66 a t Vadeu St.): Provision of a bus-only ramp from the east and west-bound HOV lanes of 1-66 to Vaden St. near the Vienna Metro Station. The project is in the design phase.

1-66 Spot Improvement #2 (Westmareland Dr.- Haycock Rd.f: Addition of a west-bound auxiliary lane by continuation of an on-ramp to an off-ramp. No right-of-way is required. A public hearing was held on October 27, 2008 and the project awaits completion of the 1-66 Multi-Modal Study before re- initiating design.

1-66 Spot Improvement #3 (Glebe Rd. - Lee Hwy.): Addition of a west-bound auxiliary lane by continuation of an on-ramp to an off-ramp. No right-of-way is required. A public hearing was held on October 27, 2008 and the project awaits completion of the 1-66 Multi-Modal Study prior to re-initiating design.

1-64 ATM - Active Traflie Management (DC line - Rt.15): Design-Build project delivery of phased deliverabies including gantry structures, lane/shoulder control display, queuelincident detectors, robust CCTV coverage, queueispeed warning DMS for lane/shoulder control, responsive incident management, emergency areas with detectiodsuweillance to enhance mobilitylsafety.

1-66 Improvements (Rt. 29 - Rt. 15): Design-Build delivery of pavement widening to provide additional lanes on 1-66. The project also includes phased improvements to the interchange at I-66lRt. 15 interchange. Project engineering of preliminary plans as required for DIB procurement, has just started and a project delivery schedule is under development.

Projects in Construction:

1-66 (Rt. 29Kinton Hall Rd. Interchange): The tirst phase, major work along 1-66 is done. Interchange improvements at the nearby Rt. 29 and L~nton Hall Rd. which is the next phase is underway and will further improve 1-66 operations. Project completion is scheduled for June 2015.

1-66 Spot Improvement #1 (George Mason Dr. -Sycamore St.): Addition of a west-bound auxiliary lane by continuation of an on-ramp to an off-ramp. No right-of-way is required and no impacts outside of the immediate 1-66 corridor are proposed. The project is under construction and scheduled for a December 201 1 completion.

1-66 Pavement Rehabilitation (1-495 - Rt. 50): Design-build project for concrete patching and asphalt overlay on the east and west bound mainline and ramps. The project also includes upgrades to corridor drainage, concrete barrier and guardrail. Construction is underway and scheduled for an October 2012 completion date.

1-66/1495 HOT Lanes: VDOT MEGA-Project team reconstruction of existing bridges, access ramps and construction of a new HOT lane access ramp at the I-66B-495 interchange. Work is scheduled for completion in late 20 12.

AGENDA STATEMENT PAGE NO. 3 5 ITEM N&.U~

MEETING DATE: July 11, 201 1

TIME ESTIMATE: 45 Minutes

AGENDA ITEM TITLE: Closed Meeting Discussions


SUMMARY OF If the City Council votes to hold a closed meeting, the Council will be required to ISSUEITOPIC: certify by motion that the meeting was held in conformance with the amended

Virginia Freedom of Information Act.

STAFF RECOMMENDATION: Approve closed meeting motion and certification motion.

BOARDlCOMMlSSlONl COMMITTEE:

RECOMMENDATION: Approve Disapprove - - - Reviewed See Comments

14"' CITY MANAGER: - Approve - Disapprove Reviewed See Comments

COMMENTS:

DISCUSSION Attached is a new form for motions to enter a closed session and afterwards to (IF NECESSARY): certify the closed session.

BUDGETIFISCAL IMPACT:

STAFF: Lawrence D. Hughes, City Manager

I f Council Members have questions, you are urged to call the staffperson who prepared this agenda statement prior to Council ibfeeting.

MOTION FOR CONVENING CLOSED MEETING (requires recorded roll call vote)

I move that Council convene in closed session to consult with legal counsel and briefings

by staff members pertaining to actual litigation, where such consultation or briefings in open

meeting would adversely affect the negotiating or litigating posture of the public body,

specifically the The City of Manassas v. Curry, Prince William Circuit Court No.

CL09001553; consultation with legal counsel regarding specific legal matters requiring the

provision of legal advice by such counsel, specifically the dispute with the Prince William

County Service Authority regarding water rates; and to discuss personnel matters regarding

the selection of a City Attorney and to discuss the award of a public contract involving the

expenditure of public funds, including interviews of bidders or offerors, and to discuss the

terms or scope of such contract where discussion in an open session would adversely affect

the bargaining position or negotiating strategy of the Public Body, as permitted by Virginia

Code 5 2.2-371 1 Paragraphs A (I ) , (7) Parts I and 2 and (29) for which the Virginia Freedom

of Information Act permits discussion in closed scssion.

CERTIFICATION MOTION AFTER RECONVENING IN PUBLIC SESSION: (requires recorded roll call vote)

1 move that the Council certify that, in the closed session just concluded, nothing was

discussed except the matter (1) specifically identified in the motion to convene in closed session

and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of

Information act cited in that motion.

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