bay of plenty mayoral forum agenda - boprc

Bay of Plenty Mayoral

Forum Agenda

NOTICE IS GIVEN that the next

meeting of the Bay of Plenty Mayoral

Forum will be held in Ōpōtiki District

Council Chambers, 108 St John

Street, Ōpōtiki.

Mayor Lyn Riesterer will chair this

meeting on:

Friday 12 March 2021 commencing at 9.30 am

This meeting will be recorded.

The Public section of this meeting will be recorded and uploaded to Bay of Plenty Regional Council’s website. Further details on this can be found after the Terms of Reference within the Agenda.

Fiona McTavish, Chief Executive

Bay of Plenty Regional Council Toi Moana

4 March 2021

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Bay of Plenty Mayoral Forum

Membership

Chairperson On a rotational basis

Members

Bay of Plenty Regional Council Chairman Doug Leeder Chief Executive Fiona McTavish

Kawerau District Council Mayor Malcolm Campbell Chief Executive Russell George

Ōpōtiki District Council Mayor Lyn Riesterer Chief Executive Aileen Lawrie

Rotorua Lakes Council Mayor Steve Chadwick Chief Executive Geoff Williams

Taupō District Council Mayor David Trewavas Chief Executive Gareth Green

Tauranga City Council Commission Chair Anne Tolley Chief Executive Marty Grenfell

Western Bay of Plenty District Council

Mayor Garry Webber Chief Executive Miriam Taris

Whakatāne District Council Mayor Judy Turner Chief Executive Stephanie O’Sullivan

Quorum N/A

Frequency 4-monthly

Triennial Agreement 2019 – 2022

The Bay of Plenty Mayoral Forum is guided by the Triennial Agreement, which is entered into after each local government election as a requirement under Section 15 of the Local Government Act 2002.

The Triennial Agreement 2019-2022 was agreed to by each partner council at the Bay of Plenty Mayoral Forum meeting on 14 February 2020.


Recording of Meetings

Please note the Public section of this meeting is being recorded and will be uploaded Bay of Plenty Regional Council’s web site in accordance with Council's Live Streaming and Recording of Meetings Protocols which can be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within two working days after the meeting on www.boprc.govt.nz for a period of three years (or as otherwise agreed to by Council).

All care is taken to maintain your privacy; however, as a visitor in the public gallery or as a participant at the meeting, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast.

Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of the Bay of Plenty Regional Council. Council accepts no liability for any opinions or statements made during a meeting.

BAY OF PLENTY MAYORAL FORUM 12 MARCH 2021


Agenda 1. Apologies

2. Acceptance of Late Items

3. Minutes

Minutes to be Confirmed

3.1 Bay of Plenty Mayoral Forum Minutes - 23 October 2020 6

4. Presentations

4.1 EnviroHub Presentation: Waiariki Park Concept

Presented by: EnviroHub's Joy Moir, Waiariki Park Region Project Manager and Karla Akuhata, Māori Engagement Specialist

4.2 Presentation: Regional Approach to Climate Change

Presented by: Fiona McTavish, Chief Executive - Bay of Plenty Regional Council will introduce this item

4.3 Presentation: Social Equity Issues Across the Region

Presented by: Geoff Williams - Chief Executive, Rotorua Lakes Council will introduce this item

5. Verbal Updates

5.1 Verbal Update by Whakatane District Council: Maori Wards

Presented by: Mayor Judy Turner and Chief Executive Stephanie O'Sullivan will lead this item

5.2 Verbal Update by Whakatane District Council: Programme of Presenters to the Bay of Plenty to provide updates on topics such as RMA reforms and waste management

Presented by: Mayor Judy Turner and Chief Executive Stephanie O'Sullivan will lead this item

6. Reports

Decisions Required

6.1 Briefing for Incoming Ministers 14

Attachment 1 - BIM 1: Draft Design-Bay of Plenty Briefing for Incoming Ministers 16



Attachment 2 - BIM 2: Progressing Priority Focus Areas-Discussion paper 18

Attachment 3 - BIM 3: Ways of working 20

7. Presentations - Continued

7.1 Presentation: Local Government Commission - Codes of Conduct for Elected Members

Presented by: Commissioners presenting are: Brendan Duffy, Janie Annear and Sue Piper, supported by Chief Executive Penny Langley

8. Consideration of Late Items

BAY OF PLENTY MAYORAL FORUM/TRIENNIAL MEETING MINUTES 23 OCTOBER 2020

DRAFT MINUTES YET TO BE CONFIRMED 6

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Bay of Plenty Mayoral Forum/Triennial Meeting

Open Minutes Commencing: Friday 23 October 2020, 9.30 am

Venue: BOPRC Regional House Chambers, 1 Elizabeth Street,

Tauranga 3110 and via Zoom

Chairperson: Chairman Doug Leeder – Bay of Plenty Regional Council (for

this meeting)

Members: Mayor Judy Turner – Whakatāne District Council

Mayor David Trewavas – Taupō District Council - via Zoom Mayor Steve Chadwick – Rotorua Lakes Council – via Zoom Mayor Garry Webber – Western Bay District Council – Mayor Lyn Riesterer - Ōpōtiki District Council

In Attendance: Whakatāne District Council: Stephanie O'Sullivan - Chief

Executive

Kawerau District Council: Russell George - Chief Executive

Bay of Plenty Regional Council; Fiona McTavish - Chief Executive; Tone Nerdrum Smith – Committee Advisor

Taupō District Council: Gareth Green - Chief Executive - via Zoom

Tauranga City Council; Deputy Mayor Tina Salisbury; Christine Jones – General Manager

Rotorua Lakes Council: Craig Tiriana – Manager - via Zoom

Ōpōtiki District Council: Deputy Mayor Shona Brown

Ezra Schuster – Ministry of Education - via Zoom; Heidi Lichtwark and Zane Jensen – Sport Bay of Plenty

Apologies: Mayor Tenby Powell – Tauranga City Council, Mayor Malcolm

Campbell – Kawerau District Council, Geoff Williams - Chief Executive Rotorua Lakes Council; Miriam Taris - Chief Executive Western Bay of Plenty District Council; Aileen Lawrie - Chief Executive Ōpōtiki District Council; Marty Grenfell - Chief Executive Tauranga City Council

1. Opening Statement by Chairman Leeder

Chairman Leeder welcomed those present, both in person and via Zoom. He noted the outcome of the recent national election and the subsequent items featuring on



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today’s agenda. He advised that today’s meeting was being recorded and that the recording would be made available on Council’s website https://www.youtube.com/user/bopregionalcouncil

2. Apologies

Resolved

That the Bay of Plenty Mayoral Forum:

1 Accepts the apologies from Mayor Tenby Powell – Tauranga City Council; Mayor Malcolm Campbell – Kawerau District Council; Geoff Williams - Chief Executive Rotorua Lakes Council; Miriam Taris - Chief Executive Western Bay of Plenty District Council; Aileen Lawrie - Chief Executive Ōpōtiki District Council; Marty Grenfell - Chief Executive Tauranga City Council; Mayor Stevie Chadwick – Rotorua Lakes Council (late arrival); Stephanie O’Sullivan – Chief Executive Whakatāne District Council (late arrival).

Leeder/Webber CARRIED

3. Declaration of Conflicts of Interest

None declared.

4. Minutes

4.1 Mayoral Forum Public Meeting Minutes - 12 June 2020

Resolved

That the Bay of Plenty Mayoral Forum/Triennial Meeting:

1 Confirms the Mayoral Forum Public Meeting Minutes - 12 June 2020 as a true and accurate record.

Leeder/Turner CARRIED

5. Presentations

5.1 Sport Bay of Plenty: Refreshed Regional Spaces and Places Strategy

Presentation - Sport Bay of Plenty: Objective ID A3658260

Presented by: Heidi Lichtwark and Zane Jensen – Sport Bay of Plenty.

Key Points: of Presentation

Bay of Plenty Spaces and Places Strategy 2020-2023

https://www.youtube.com/user/bopregionalcouncil



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Background 2017-2020

Successes 2017-2020

Where to next - Regional Priorities

Develop a Bay of Plenty Water Sports Facility and Water Access Strategy

Develop an ‘Opportunities Paper’ which overlays the existing and proposed Cycle and Walking tracks across the region to identify network connection opportunities

Develop and implement a Regional Indoor Court Facility Plan

Develop a Regional Squash Facility Plan

Develop a Regional Bowls Facility Plan.

9.43 am – Mayor Chadwick entered the meeting (via Zoom)

In Response to Questions

Each facility within the strategy was given a classification, ranging from local community facilities to being able to cater for international events

Needs/feasibility assessments were in progress to determine what the differing requirements were across the region and to support appropriate allocation of funding and resources

The refreshed strategy had built-in provisions for and understanding of facility maintenance/future-proofing

Worked with other regions to support and foster cross-regional initiatives Sport Bay of Plenty was working with the Rotorua Lakes Council with

regards to identifying opportunities/challenges around extending walk/cycleways across the region.

Key Points - Members:

Pleased to see the cycle/walkway strategy included, and sought further exploration with regards to connectivity towards Ōpōtiki and Whangariro

With international travel currently not occurring, people were looking for local experiences which created opportunities for local sports and recreation facilities and operators

A better understanding of the importance of depreciation allocations for community facilities was a significant consideration in the development of Local Authorities’ Long Term Plans.

6. Verbal Updates

6.1 Post-Election Contact with New Government

Presented by: Mayor Garry Webber - Western Bay of Plenty District Council.



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Key Points – Mayor Webber:

Recognised the changing world that had emerged in 2020

Had met with Iwi leaders and Kainga Ora – Homes and Communities (who would announce their new structure next week), which emphasised the importance for the Bay of Plenty councils to discuss and agree on an approach with regards to its interaction with the new Central Government

Recognised the significant role of Waka Kotahi in the infrastructure planning/delivery space

The Bay of Plenty region had to work collectively to identify its main focus projects

The SmartGrowth structure, Sport Bay of Plenty refreshed Strategy and RMA reforms provided the region with a unique and positive opportunity to work well with Central Government

Bay of Plenty was well aligned with the priorities and goals of the current government and a meeting before Christmas would be advantageous to show the willingness and desire for a co-operative approach

Sharing stories of councils’ achievements, in particular in the Covid recovery space, would emphasize the region’s desire and drive to collaborate.

10.00 am – Stephanie O’Sullivan entered the meeting.


Noted the successful outcomes of the PGF funding applications, in particular in the Eastern Bay of Plenty

Considered that a region-wide approach/plan could not be pursued until there was better understanding of the localised issues that differed between the various TAs.

Noted that the role and purpose of the Iwi Leaders Forum was still to be finalised

Important to consider co-operation opportunities beyond the Bay of Plenty region, e.g. Tongariro and Waikato

Co-operation should be driven from local up, rather than regional down

Recognised the genuine desire across the region to engage with Central Government

Issues such as inequality, poverty, homelessness and crime would be best addressed at a local level

Supportive of regional interaction/meeting with the incoming Cabinet Ministers to identify the aspirations and priorities of the region



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Recognised that Central Government was currently in the midst of forming the new Cabinet

Recognised that this agenda item would feed into agenda item 6.3.

6.2 Regional Briefing Paper for Ministers (BIM)

Presented by: Mayor Judy Turner - Whakatane District Council

Key Points – Mayor Turner

The collaboration between Central Government and the region/local TAs would be crucial going forward

Addressing a number of nationwide issues, e.g. housing affordability/supply, was reliant on local knowledge and input

Would like to see a regionwide Briefing Paper prepared once Cabinet had been formed, focussing on opportunities and aspirations at a strategic level; recognising the challenges that had faced/was still facing the region

Recognised that each TA would also prepare its own Briefing for Incoming Ministers (BIM).


Recognised the unique and successful Ngāti Whakaue initiative in Rotorua

There were significant challenges with regards to affordable housing in the Bay of Plenty, in particular for Iwi

Important to work with Central Government with regards to making larger blocks of rural land available for housing development, i.e. through RMA/Building Act reforms

The SmartGrowth Agreement had been signed by Cabinet and had the Ministers of Local Government/Transport/Housing assigned to it. These Ministers were expected to come to the Bay of Plenty between now and the end of the year, which could provide an opportunity for a meeting with the region’s Mayors/Chair

Recognised that this agenda item would feed into agenda item 6.3.

6.3 Update from the Bay of Plenty Chief Executives' Local Government Workshop held on Friday 9 October 2020

Presentation - Local Government Reimagined Bay of Plenty: Objective ID A3658260

Presented by: Russel George – Chief Executive Kawerau District Council, Stephanie O’Sullivan – Chief Executive Whakatāne District Council, Fiona McTavish – Chief Executive Bay of Plenty Regional Council and Ezra Schuster – Ministry of Education



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Key Points of Presentation:

Local Government reimagined – Bay of Plenty

Context

At our best

We know our local communities.

We know our places.

Our elected members are chosen by our communities to be the first call for support and representation, on any matter

Core capability and functions for the future

Relationship with Central Government

Relationship – national design/delivery/response

Principles.

Key Points – Chief Executives

Recognised that the workshop that formed the basis for the paper presented today had not been attended by all CEs and that further work was required to ensure all views were well represented

Agreed that TAs were best positioned with regards to knowledge of their local communities

Emphasised the importance of local governments relationship with its local communities/iwi and delivering on the four wellbeings

Recognised the strong and positive working relationship between the CEs and Central Government

Proposed the establishment of a Regional Leadership Forum to work with Central Government on issues such as climate change; safe and resilient communities; infrastructure/transport

Wanted to work with Central Government in shaping the future infrastructure for the region

Suggested setting up an additional Mayoral Forum meeting early/mid-December 2020 when it was expected that newly appointed Cabinet Ministers would visit the Eastern Bay of Plenty, which would provide an opportunity for a face-to-face meeting.

Key Points – Ezra Schuster

Recognised the opportunities to work with Central Government in a ‘mana to mana/mahi to mahi’ engagement setting

The relationship between Mayors/Chairs and Central Government was essential to set the scene for the future



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Agreed that success had to be achieved locally, however a true partnership between TAs and Central Government was required to address more wide-reaching/national challenges

Recognised there was room for improvement in the way Central Government agencies worked within local/regional settings

Regional Leadership Group was not yet fully formed, e.g. Iwi leaders had not yet been confirmed.


Would like to further discuss/rethink the proposed direction within the paper, but also recognised the need to minimise undue delays

Sought a review of the proposed relationship matrix

The individual TAs’ LTPs would identify priorities as well as capability across the region

Considered that climate change initiatives and infrastructure requirements/supply should be Central Government driven

The aim of this discussion was to provide direction/where-to-next for Chief Executives to progress

Considered it preferable to have a clear understanding of Central Government’s direction, before progressing the work on the Bay of Plenty Region’s direction

Each TA should identify needs/undertake analysis to ascertain to what extent a region-wide approach was feasible

Suggested that the Regional Leadership Group would be better positioned to identify regional successes/challenges, rather than this being the responsibilities of the Mayors.

Items for Chief Executives’ Follow Up:

Chief Executives to prepare a Briefing Paper for the Incoming Ministers (BIM) identifying risks/challengers/priorities

Explore the feasibility of convening a Mayoral Forum meeting in Whakatāne in early/mid-December 2020

Whakatāne District Council to determine the appropriate invitees for the possible Mayoral Forum/Cabinet Ministers meeting in December 2020.

Resolved


1 Agrees that the recommendation “To work with the incoming government and iwi leaders to further build this model of aligned system of government and to use the Bay of Plenty as a region to prototype a new role for local government and iwi leaders to lead and advance our communities and places”



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as set out in the paper be left to lie on the table until the next meeting of the Mayoral Forum.

Leeder/Webber CARRIED

11.20 am – The meeting closed.

CONFIRMED Chairman Doug Leeder

Chairperson, Regional Council


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Report To: Bay of Plenty Mayoral Forum/Triennial Meeting

Meeting Date: 12 March 2021

Report Writer: Nic Newman, Principal Advisor

Report Authoriser: Fiona McTavish, Chief Executive

Purpose: To seek endorsement of the Briefing for Incoming Ministers (BIM)

Briefing for Incoming Ministers

Recommendations


1 Receives the report, Briefing for Incoming Ministers.

2 Notes the context for the Briefing and the Ways of Working.

3 Endorses the Briefing for Incoming Ministers.

1. Context

1.1 Briefing for Incoming Ministers

In late 2020 the Mayoral Forum resolved to progress a Briefing for Incoming Ministers (BIM) of the new government. This document was to briefly outline key challenges and opportunities facing the region (through the eyes of local government) and discuss the relationship with central government.

The benefit of a BIM is that it would give a common ground, both for Ministers and the Mayoral Forum, for leveraging the relationship between local and central government, for improved outcomes for our communities. The draft emphasises both the local, sub-regional, and regional nature of our challenges, opportunities, and relationships.

A draft has been progressed by Chief Executives (CEs) at workshops and online. This draft is attached for discussion and endorsement.

BAY OF PLENTY MAYORAL FORUM/TRIENNIAL MEETING 12 MARCH 2021


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1.2 Ways of Working

The Mayoral forum provides a mechanism for sharing information, issues, and opportunities for the region and agreeing strategic advocacy for our communities. It also provides a forum to promote local and sub-regional solutions and to leverage off what each individual entity is achieving. It may also be worthwhile agreeing protocols at this level, about how we work with central government agencies (in addition to our local and sub-regional connections), to ensure that naturally competitive behaviour is not against the best interests of our region and its communities (notes from CE’s workshop attached).

The BIM contains 3 initial priority areas for collective working:

o Collectively addressing social inequity with initial focus on Homelessness,

Participation in education and Access to mental health services for

children

o Enabling homes for our growing population and people in need

o Developing and backing a locally led approach to creating to a low

carbon regional economy and ensuring the Bay of Plenty is adapting to a

changing climate

CEs have discussed how to progress these priorities (discussion paper attached fyi) and have also discussed the importance of spatial planning, in light of the Resource Management reforms and would like to discuss this at a future meeting. The Three Waters Reform is the other significant reform that impacts all Councils, both locally and regionally.

Geoff Williams (RLC) alongside Dominic Lepa from the Ministry for Social Development will present to the forum on the Social Inequality priority and Fiona McTavish on the Climate Change priority.

2. Next Steps

Following feedback and endorsement the BIM will be finalised and sent to Ministers.

Attachments

Attachment 1 - BIM 1: Draft Design-Bay of Plenty Briefing for Incoming Ministers ⇩ Attachment 2 - BIM 2: Progressing Priority Focus Areas-Discussion paper ⇩ Attachment 3 - BIM 3: Ways of working ⇩


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bay of plenty mayoral forum agenda - boprc

Documents