Beavercreek City Schools

Redistricting Study

Public Information Session

December 18, 2018

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Welcome and Introductions

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Who We Are

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Cropper GIS Consulting

K-12 school planning is our business and our passion. Our specialty is school redistricting.

Cropper/McKibben works with K-12 school districts to:

• develop redistricting plans,

• facilitate community engagement,

• research, map and write demographic studies,

• prepare long-range facility master plans,

• author site feasibility studies,

• conduct & publish housing impact and yield factor studies, and

• provide GIS implementation & training.

The Company

Cropper GIS is an ESRI Authorized Business Partner4

Recent Projects:

• Beavercreek City Schools, OH

• Hamilton City Schools, OH

• Marysville City Schools, OH

• South-Western City Schools, OH

• Akron Public Schools, OH

• Union County Public Schools, NC

• Brunswick County Public Schools, NC

• Richmond Public Schools, VA

• Henrico County Public Schools, VA

• Frederick County Public Schools, MD

• Baltimore County Public Schools, MD

• Alexandria City Public Schools, VA

The CompanyW

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Matthew Cropper

• 20 years experience providing GIS mapping and analysis services to school districts and other clients.

• Manages and Facilitates K-12 redistricting and facility planning projects across the U.S.

• Expert consultant for U.S. Department of Justice, Civil Right’s Division

• Published numerous papers about using GIS in master planning and educational planning.

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Tonight’s Purpose

1. Learn how the redistricting process has been working.

2. Review DRAFT redistricting options 1-3 for Elementary Schools

3. Complete online survey related to the DRAFT options to provide valuable input to the committee.

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Project Objectives

• Provide capacity relief to Trebein Elementary – 116 students over the school’s capacity

– Main Elementary School, which is adjacent to Trebein, has available space.

Elementary School2018-19

CapacityKG 1 2 3 4 5

Total

Enrolled

Enrolled

Utilization

Fairbrook Elementary 529 101 107 85 91 90 86 560 105.9%

Main Elementary 690 101 95 92 93 121 102 604 87.5%

Parkwood Elementary 457 78 75 72 76 83 81 465 101.8%

Shaw Elementary 679 104 113 118 109 114 100 658 96.9%

Trebein Elementary 700 131 125 140 140 132 148 816 116.6%

Valley Elementary 506 71 87 86 86 64 103 497 98.2%

Total 3561 586 602 593 595 604 620 3600 101.1%

Middle School2018-19

Capacity6 7 8

Total

Enrolled

Enrolled

Utilization

Ankeney Middle School 962 206 232 275 713 74.1%

Jacob Coy Middle School 1150 328 329 362 1019 88.6%

Total 2112 534 561 637 1732 82.0%

• Examine imbalance between middle school utilization – Coy MS is approaching capacity, when Ankeney MS has more space.

– Study middle schools to determine if any adjustments should be made to balance utilization.

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Updates Since Last Meeting

In addition to existing overcrowding, ongoing / futureresidential development will certainly impactschool enrollment.

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Updates Since Last Meeting

2. Beavercreek Township has provided detailed information about future planned housing. This information, along with scanned notes from the meeting, have been provided.

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Redistricting Guidelines / Criteria

• Balance building utilization. Wherever possible, ensure that buildings have equitable utilization across the district.

– Building utilization should not include the use of portable or semi-permanent spaces in the total building capacity.

• Minimize the impact on students. When making boundary adjustments, attempt to minimize the amount of students impacted with any adjustment.

– Make all efforts to minimize the amount of times any single child must move through a rezoning plan.

• Use major roads and natural boundaries whenever feasible to define attendance zones. Minimizing the amount of students that need to cross major roads or other barriers such as railroad tracks maximizes the safety and security of students.

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Redistricting Guidelines / Criteria

• Maximize walkability. Whenever possible,assign students closest to their homeschool to maximize the number of studentswho can safely walk to school. Thisminimizes transportation cost and isfavorable by most communities.

• Establish clear feeder patterns andcontinuity. Make all efforts to establish aclean feeder pattern system, which reducesthe amount of students who get split whenthey continue to the next school type.

– If it is necessary to split a school zone toeffectively feed into the next level (i.e. Elementaryto Middle), make all efforts to divide a largeenough population so the students continue to thenext level with some familiar faces. In otherwords, aim for a balanced split as opposed todividing a small percentage of a school if a split isnecessary.

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Redistricting Guidelines / Criteria

• Efforts will be made to ensure an efficient system of school bustransportation. Make every effort to account for school bus andparent commuting patterns when determining a boundaryadjustment.

• Make all efforts to establish contiguous zones. Avoid creating‘satellite’ zones, or zones that are not connected to the primaryattendance zone.

• Make all efforts to minimize the division of clearly identifiablecommunity components (i.e. apartments, residential subdivisions)

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Cropper has identified four phases of a community-driven rezoning study for BCS:

1. Data Collection

2. Data Analysis / Assimilation

3. Options Development

4. Committee and Public engagement

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Four Project Phases

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• School District–

• Student databases

• Maps of current boundaries and schools

• School facility information

• Township / County Sources– Base GIS data (address pts, municipalities, subdivisions, existing and planned road networks, future planned housing, etc.)

1. Data Collection

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• All data was incorporated into Geographic Information Systems (GIS) to enable quick, accurate, and efficient analysis, and also to help facilitate redistricting options.

2. Data Analysis / AssimilationP

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2. Data Analysis / Assimilation

The use of planning blocks were created to help the committee and public obtain an understanding of the impact on moving an area one way or the other.

Key data have been analyzed by these planning blocks, such as total number of students living within each block.

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2. Data Analysis / Assimilation: Background Report

Each committee member has been provided with a background report, which is also available to the public (see Meeting 1 materials online).

The report expands the extensive knowledge each committee and public member already has about Beavercreek City Schools, and enables all stakeholders to share a message that is consistent and accurate.

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Online Map• An online map has been developed to further inform the committee

and public on the work of the committee.

• Current zones and options can be viewed on the map.

• Other features can be turned on/off on the map, including planning blocks.

• Map is customizable, and can/will be updated during the process to show new options along with other information requested by the committee.

• Site can be viewed on any device, including mobile devices and tablets (with internet connection).

• Site address is:

www.croppermap.com/beavercreek

2. Data Analysis / Assimilation

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Options were developed with BCS redistricting criteria in mind.

The committee may:

A. Use or disregard baseline options.

B. Improve upon the baseline options.

C. Develop new options from scratch.

Options Development To expedite the process and empower the community, it is best to begin with a series of baseline redistricting options.

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The most important factor when working on a redistricting study is to keep all lines of communication open.

4. Committee and Public Engagement

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The district has formulated a committee to work on developing redistricting options.

Committee is comprised of school principals, and administrative staff who work on school planning, student assignment, and transportation, and special programs.

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4. Committee and Public Engagement

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Oct. '18 Nov. '18 Dec. '18 Jan. '19 Feb. '19

Redistricting Criteria / Guideline Development

Data Collection

Data Analysis / Assimilation

Internal Logistics Planning with district

Background Report Development

Baseline Options Development

Committee Meeting 1

- Orientation, Review Background Data, Introduce Baseline

Options11/8

Committee Meeting 2

- Options Development11/30

Public Information Session #1: Present Preliminary Redistricting

Options to Community for Comment/Feedback12/18

Committee Meeting 3

- Review public input, modify options 1/14

Committee Meeting 4

- Finalize Recommendations & Prepare for Board Presentation1/30

Presentation of Final Recommendations to the Board of Education TBD

Redistricting Study

Process & Timeline for Redistricting Study

We are here

Redistricting Meeting Schedule / Agendas

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• The committee’s work is ½ complete.

• Committee has met two times since November 2018 and has spent many hours between meetings reviewing information

• The committee has reviewed 3 variations of DRAFT options since the process started

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Work done to date

Committee’s Progress

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Work done to date

Committee’s Progress

• Data and information examined includes: school enrollment and capacity, feeder pattern data, student impacts, and feedback from members of the public.

• Options are considered DRAFT throughout the process; continued dialog and consideration of data is always encouraged

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Work done to date

Committee’s Progress

• The public’s feedback has been incorporated into options for the committee’s review, but the committee has been advised to only change options per public suggestions if it brings the options closer to adherence to the redistricting criteria.

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Members of the public have the opportunity to participate in the process in many ways:

• All materials shared with the committee have been made available on the Redistricting Study webpage located on the BCS website, or you can go directly to the redistricting page (managed by Cropper GIS) at www.bcsredistricting.com

• The redistricting web-page contains a feedback form that allows the public to provide any feedback regarding the process at any time. This information will be shared with the committee, and will be made public.

• The Public Information Session on December 18th is designed to share with the public the DRAFT options that are under consideration, and to solicit feedback on the options from you. We will be presenting the options and allowing you to review large maps and discuss your thoughts with the committee and/or consultants.

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The Public

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Interpreting Maps

• Background colors represent the Option, where bold yellow outlines show the current boundaries

• Planning Blocks: Small areas for examining student populations

• Map titles and notes clarify what each map represents

• Labels within planning blocks represent one of the following:– Planning block ID (PB #)

– Number of 6-8 students living within planning block who attend a boundary school

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Interpreting the Tables

• Statistics that are pertinent to the study accompany the large maps

• The data shown are the data the committee uses to evaluation options

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Remember that everything is considered DRAFT!

• Nothing is written in stone

• Existing DRAFT options are subject to change

• New options can/will be created

Review of DRAFT Options

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Review of DRAFT Options

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DRAFT options are presented to you this evening• Large scale plots are posted outside, which we

would love to discuss with you after this presentation.

• Option maps are now available on interactive map (www.croppermap.com/beavercreek)

• Copies of the handouts, including small and large format maps are now posted on the BCS Redistricting webpage.

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Tonight

• Gallery Walk: Review Options 1-3 and related data, and talk to committee members and the consultant

• Committee members, BCS staff, and consultants will be around the maps to discuss any thoughts the public may have

• Although discussions around the maps are very important, please submit your feedback via the online survey for the entire committee’s benefit

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Online Survey:

•Begins December 18th and available through midnight, January 6th:

• Participate in Online survey, which can be found on Beavercreek City School’s redistricting page.• The handout provided at tonight’s meeting contains a QR

code if you wanted to use to access the survey directly.

• Survey will help provide insight on the public’s thoughts about the DRAFT options

• Public feedback isn’t intended to see which option gets the most votes from the public

• The best feedback is constructive comments regarding changes that better adhere to the project objectives and redistricting criteria

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Next Steps:

• Committee will review additional public feedback from online surveys and emails

• Adjustments could be made to DRAFT options, if suggestions help to better adhere to the objectives and criteria

• Committee has 2 more meeting scheduled after the 12/18

Public Info Session• Next committee meeting is January 14th.

• The following committee meeting is January 30th

• Committee is expected to finalize recommendations at this meeting, which will then be presented to the School Board in either February or March 2019.

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Further Questions/Comments?• All materials shared with the committee are made available on the

Beavercreek City Schools redistricting webpage.

• In addition to the survey for the 12/18 Public Information Session, please provide any other comments on the general feedback form. General feedback form and other materials can be found at www.bcsredistricting.com

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Thank you for your continued input and participation in the redistricting study

process!

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