beavercreek t agenda p regular t monday f 25, 2019 1:00

BEAVERCREEK TOWNSHIP AGENDA PACKET

REGULAR TRUSTEES’ MEETING MONDAY FEBRUARY 25, 2019

1:00 P.M.

Agenda: Pages 2-3 Administrator: Pages 4-26 • Real Estate Purchase Contract Pages 4-14

• Beaver Creek Wetlands Conservation Easement Pages 15-26 Greene County Sheriff’s Office: Pages 27-48 • Biweekly Activity Report

Human Resources: Pages 49-55 • Captain Job Description Pages 29-53

• Biweekly Activity Report Pages 54-55

Zoning: Pages 56-60 • Biweekly Activity Report

Information Technology: Pages 61-63 • Biweekly Activity Report Road: Pages 64-68 • Ladder 61 Radiator Purchase Request Page 64

• Lift Repairs Purchase Request Pages 64-65

• Biweekly Activity Report Page 68

Fire: Pages 69-82 • Acceptance of donated children’s books Page 69

• Purchase Request for online continuing education Pages 69-70

• Purchase Request for Blue Card Instructors, equipment, and program renewal Pages 70-72

• Purchase Request for strategic planning services from CPSE Pages 72-74

• Biweekly Activity Report Pages 75-77 Fiscal Officer: Page 83 • BHM CPA Group Invoice

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Agenda Regular Trustees’ Meeting

Monday February 25, 2019, 1:00 p.m. Community Room, Lower Level of Fire Station #61, 2195 Dayton-Xenia Road, Beavercreek, OH 45434

Agenda Page 1 of 2

Pledge of Allegiance - Moment of Silence • Approve Agenda for the February 25, 2019 Meeting • Accept the General Ledger Report, in the amount of $330,774.16, for the 02-13-19 payroll • Accept the Payment Listing Reports, in the amount of $121,413.61, for warrants through 02-21-19 • Approval of Minutes:

o February 11, 2019 Regular Meeting Minutes o February 11, 2019 Special Meeting Minutes

Prescheduled Speakers: • Ms. Kaitlyn McGee, Beavercreek High School Senior Citizens Desiring to Speak (Each Speaker is Limited to 3 Minutes)

Old Business: • None New Business: • None Administrator: • Real Estate Purchase Contract • Beaver Creek Wetlands Conservation Easement Greene County Sheriff’s Office: • Biweekly Activity Report

Human Resources: • Captain Job Description • Biweekly Activity Report

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Agenda Page 2 of 2

Zoning: • Biweekly Activity Report

Information Technology: • Biweekly Activity Report Road: • Ladder 61 Radiator Purchase Request • Lift Repairs Purchase Request • Biweekly Activity Report

Fire:

• Acceptance of donated children’s books • Purchase Request for online continuing education • Purchase Request for Blue Card Instructors, equipment, and program renewal • Purchase Request for strategic planning services from CPSE • Biweekly Activity Report Legal Advisor: Fiscal Officer: • BHM CPA Group Invoice Trustees: • Miami Valley Regional Planning Commission (MVRPC) • MVRPC Technical Advisory Committee (TAC) • Regional Planning and Coordinating Commission of Greene County (RPCC) • Health Department District Advisory Council • School Superintendent, City Manager and Township Representative • Wright Patterson AFB Restoration Advisory Board • Greene County Township Association • Investment Oversight Committee Executive Session • Ohio Revised Code section 121.22(G)(1) To consider the compensation of a public employee. Firefighter Hiring Ceremony at 4:00 p.m. Adjourn

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REAL ESTATE PURCHASE CONTRACT

THIS REAL ESTATE PURCHASE CONTRACT (“Agreement”) is entered into effective as of the Acceptance Date, by and between LESLIE PITSTICK, Dayton, Ohio (“Buyer”) and the BOARD OF TRUSTEES OF BEAVERCREEK TOWNSHIP, GREENE COUNTY, OHIO (“Seller”): 1. DESCRIPTION OF PROPERTY: The Buyer agrees to buy, and the Seller agrees to sell a portion of the property located at 1410 Dayton Xenia Road, Beavercreek, Ohio, which portion (.262 acres) is described and depicted in Exhibit-A attached hereto and made a part hereof (the “Property”). The Property sold shall include the above-described real estate and all appurtenant rights, privileges and easements relating thereto and all buildings, fixtures and improvements thereon. 2. PURCHASE PRICE: The Purchase Price shall be One Thousand One Hundred and Fifty Dollars ($1,150.00) (the “Purchase Price”). The Purchase Price shall be paid in cash at closing. Such sum shall constitute the entire amount of compensation due Seller for: (a) the Property to be conveyed, including all buildings and fixtures thereon; (b) Seller's covenants set forth herein; (c) any and all supplemental instruments reasonably necessary to transfer the title of the Property.

As further consideration for the sale of the Property, Seller hereby agrees to pay one-half (1/2) of the attorney’s fees accrued by Seller for the preparation of all documents associated with the Purchase of the Property and for conducting the closing for the Property. 3. POSSESSION: Seller agrees to deliver complete possession of the Property upon the Closing Date. Seller shall be responsible to Buer for any damages caused by Seller's failure to deliver possession on the stated date. 4. DEED: Seller shall convey to Buyer marketable title to the Property in fee simple by transferable and recordable general warranty deed, free and clear of all liens and encumbrances, except zoning ordinances and taxes and assessments becoming due and payable after the Closing Date and any other exception disclosed in any title examination obtained by the Buyer.

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5. EVIDENCE OF TITLE: Buyer shall secure title evidence that shall be acceptable to Buyer. If the title discloses that all or part of the real estate is unmarketable, or is subject to liens, encumbrances or easements, conditions or restrictions which are unacceptable to Buyer, Seller, at Seller's expense, shall cure such defects within 10 days after receipt of notice from Buyer of the existence of such defects. 6. TAXES AND ASSESSMENTS: Seller shall pay all real estate taxes and assessments assessed against the Property which are due and payable for periods of time prior to the closing date. Because the Property will not have been established as a separate tax parcel prior to the closing date, Seller shall fulfill the above obligation by continuing to pay the taxes assessed on the original “mother” tax parcel that includes the Property until such time as the Property is established as a separate tax parcel. No tax proration shall occur at the Closing. When the Property is established as a separate tax parcel, Buyer shall reimburse Seller for all real estate taxes paid, if any, by Seller which were attributable to the new tax parcel and assessed for periods of time after the closing date. 7. SELLER'S WARRANTIES: Seller represents that Seller owns fee simple marketable title to the Property and no other person or entity has any right to the Property, which is based on encumbrances, written agreements or oral understandings, other than matters, which appear in the public record. For the purposes of this paragraph, “marketable title” shall be determined by reference to the Ohio State Bar Association Standards of Title Examination. Seller represents that, to the best of Seller's knowledge, the Property is free from any material or substance presently prohibited or regulated by any governmental authority or which is presently known to pose a hazard to the health or safety of occupants or the Property (“Hazardous Material”). During Seller's ownership of the Property it has been used primarily for residential purposes only and the Property has never been used as a dumpsite or storage site for Hazardous Material. Seller warrants that there is no pending litigation or claim which affects or which might affect the Property. Seller warrants that no improvements or services have been installed or furnished (or notification received from public authorities of future improvements) of which any part of the cost may be assessed against the Property. These warranties of Seller shall survive the closing.

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8. DAMAGE OR DESTRUCTION OF PROPERTY: Seller shall not change the existing character of the Property or alter, remove, destroy or change any improvement located on the Property. Risk of loss to the Property and all improvements shall be borne by Seller until closing. If any property, fixtures or equipment covered by this Agreement shall be damaged, or destroyed before this transaction is closed, Buyer may: (a) proceed with the transaction and be entitled to all insurance money, if any, payable to the Seller under all policies covering the Property plus an amount equal to Seller's deductible; or (b) rescind the Agreement, and thereby release all parties from liability hereunder, by giving written notice to Seller, in which case the Earnest Money, if any, shall immediately be refunded to Buyer. Seller agrees to maintain the Property in its present condition until delivery of possession and shall keep the Property adequately insured against fire and extended coverage perils prior to closing. 9. CLOSING: The consummation and closing of this Agreement shall occur at such time and place as the Parties may agree, but no later than 10 days after Buyer notifies Seller in writing that Buyer is ready to consummate and close this Agreement. Provided, however, this transaction shall be closed no later than ____________, unless the parties agree in writing to an extension. 10. DEFAULT: If either party defaults in the performance of their obligations under the terms of this Agreement, the non-defaulting party may seek any remedy in law or in equity, including, but not limited to, specific performance of this Agreement. However, if all contingencies of this Agreement requiring Seller’s actions have not been fulfilled by the closing date, the Buyer may, at Buyer’s option, proceed with the closing and waive such non-performance. 11. BINDING CONTRACT: This Agreement shall become effective upon execution by the later party to sign and shall be binding upon the parties’ successors, executors, heirs, administrators and assigns. This Agreement shall be controlled, construed and enforced in accordance with the laws of the State of Ohio. Time is of the essence in the performance of all obligations of each of the parties under this Agreement. 12. NOTICES: Communications concerning the parties shall be forwarded to their addresses shown below.

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13. COUNTERPARTS: This Agreement shall be executed in triplicate and may be executed in counterparts by the various parties. Executed counterparts shall be valid in the same manner as though all parties to the Agreement had executed the same instrument. 14. ENTIRE AGREEMENT: This Agreement constitutes the parties’ entire agreement and there are no representations, oral or written, which have not been incorporated herein. Time is of the essence in all provisions of this Agreement.

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In Witness Whereof, the undersigned have executed this agreement on the dates set forth.

PURCHASER:

Date: Leslie Pitstick Address

ACCEPTANCE

Seller hereby agrees to accept the foregoing offer. Seller represents and warrants that those signing this acceptance represent the owner of the title to the Property.

SELLER: The Board of Trustees of Beavercreek Township, Greene County, Ohio

Date: By: J. Alexander Zaharieff, Township Administrator

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Motion

“I make a motion to approve the Real Estate Agreement between Leslie Pitstick, and Beavercreek Township, Greene County, Ohio as presented,

and authorize the Township Administrator to sign for the Board.”

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Beavercreek Township, where you feel the comforts of home.

beaver creek wetlands conservation easement Page 1 of 2

BEAVERCREEK TOWNSHIP TRUSTEES GREENE COUNTY, OHIO

RESOLUTION NUMBER: _______________ ADOPTION DATE: FEBRUARY 25, 2019

A RESOLUTION GRANTING A CONSERVATION EASEMENT FOR THE BEAVER CREEK WETLANDS ASSOCIATION

Trustee ______________ moved the adoption of the following resolution: WHEREAS, on September 24, 2018 the Beavercreek Township Trustees received a request from the Beaver Creek Wetlands Association for support of their grant application to the Clean Ohio Green Space Conservation Program to restore land to native plant communities with walking trails; and WHEREAS, the property is owned by Beavercreek Township, parcel number B03000200310001600; and WHEREAS, the Beavercreek Township Trustees reviewed the request for support of the application and passed a Resolution on October 8, 2018 supporting the grant application; and WHEREAS, the Beaver Creek Wetlands Association received a grant award of $110,338.00 from the Clean Ohio Green Space Conservation Program; and WHEREAS, the grant award requires a Conservation Easement on the property. NOW THEREFORE BE IT RESOLVED THAT, the Board of Trustees of Beavercreek Township, Greene County, Ohio hereby authorize the Township Administrator to execute a Conservation Easement Agreement for the property owned by Beavercreek Township, parcel number B03000200310001600. This Conservation Easement, located in Beavercreek Township, will protect the restored land of native plant communities and provide a new opportunity for Township and County residents to enjoy the Beaver Creek Wetlands.

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Beavercreek Township, where you feel the comforts of home.

beaver creek wetlands conservation easement Page 2 of 2

FURTHER BE IT RESOLVED THAT, all formal actions of the Board of Trustees concerning and relating to the adoption of this resolution are being adopted at a duly called and authorized open meeting of the Board of Trustees on the date set forth above, such meeting being duly called pursuant to and in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. Trustee______________ seconded the motion to adopt the Resolution. THE VOTE WAS AS FOLLOWS: Tom Kretz __________ Jeff Roberts __________ Debborah L. Wallace __________ APPROVED BY: BEAVERCREEK TOWNSHIP TRUSTEES: ____________________________ ATTESTED BY: Jeff Roberts, Chair ____________________________ _________________________ Debborah L. Wallace, Vice-Chair Christy L. Ahrens, Fiscal Officer ____________________________ Tom Kretz, Trustee

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CONSERVATION EASEMENT

This Conservation Easement (the “Easement”), dated the ___ day of _____, 2019, is made and entered into by and between Beavercreek Township Board of Trustees, Greene County, Ohio, 851 North Orchard Lane, Suite C, Beavercreek, Ohio 45434 (“Grantor”), Beaver Creek Wetlands Association, P.O. Box 42, Alpha, Ohio 45301-0042 (“Grantee”, being the Applicant for Clean Ohio Conservation Funds), acting pursuant to Ohio Revised Code (“R.C.”) Sections 5301.67 through 5301.70, and the Ohio Public Works Commission, 65 East State Street, Suite 312, Columbus, Ohio 43215 (“OPWC”), as its interest may appear herein, for the purpose of preserving the property described herein as open space in perpetuity.

This is an agreement for the sale and purchase of a conservation easement and the monitoring and enforcement of that easement. Specifically, the Grantor agrees to convey and the Grantee agrees to purchase the Easement for One Dollar ($1.00) and[DF1] be the holder of the Easement. The Grantee, its successors and assigns, agree to monitor the property described herein in perpetuity and assist with the enforcement of the terms of this Easement. The OPWC agrees to enforce the terms of this Easement, as necessary.

Recitals

A. Grantor is the owner in fee simple of real property located in Greene County, Ohio, as more specifically described in Exhibit A which is attached hereto and made a part hereof (“Protected Property”), pursuant to instruments recorded at Greene County Official Records Volume __, Page ___.

B. Pursuant to the Ohio Public Works Commission Project Grant Agreement dated [date], 20__ (the “Agreement”), Grantee received a grant from the State of Ohio, acting by and through the Director of the OPWC, pursuant to R.C. 164.20 et seq. (the “Grant”). As a condition of receiving the Grant, Grantee must use the Grant funds to purchase an easement on and restrict the use of the Protected Property to open space, as further set forth herein.

C. In order to fulfill Grantee’s obligations under the Agreement, Grantee must record a conservation easement in order to maintain the Protected Property as open space in perpetuity.

D. Grantee is an entity authorized to receive conservation easements under R.C. 5301.69.

NOW THEREFORE, the parties hereto, for themselves and their successors and assigns, hereby agree to the following:

1. Granting Clause. Grantor, for the consideration set forth above and the mutual promises, conditions and restrictions set forth herein, conveys to Grantee a perpetual conservation easement, as defined by R.C. 5301.67(A), on the Protected Property. The Grantor warrants that Grantor has full authority to grant this Easement, has good and indefeasible fee simple title to the Protected Property described in Exhibit A, that the legal description in Exhibit A is complete and accurate to the best of Grantor’s knowledge, and that the Protected Property is free and clear of all liens and encumbrances that are inconsistent with the purpose of this Easement set forth herein. Grantor agrees to defend title to the Protected Property against all lawful claims of all persons.

2. Purpose. It is the purpose of this Easement (“Purpose”) to assure that the Protected Property will be maintained as open space, as defined by R.C. 164.22 (A) and the attached Exhibit B-Conservation Purpose and Conversation Values, by preserving and protecting the land through a perpetual restriction on the use of the Protected Property.

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3. Responsibilities of the Grantor. The Grantor shall be responsible and perform all of the following obligations:

a. Grantor shall be responsible for payment of all taxes and assessments levied against the Protected Property.

b. Grantor shall be responsible for the upkeep and maintenance of the Protected Property.

4. Responsibilities of the Grantee.

a. Grantee shall take all reasonable and necessary steps for the diligent enforcement of the terms of this Easement.

b. Grantee shall conduct annual monitoring of the Protected Property to ensure compliance with the terms of this Easement. Grantee shall provide notice to the Grantor of its intent to enter the Protected Property for purposes of the required annual monitoring.

c. Grantee shall conduct investigations of any violation or potential violation of this Easement

and take appropriate enforcement action. Grantee shall notify the OPWC of any violation or alleged violation. The OPWC reserves the right to conduct an inspection of the Protected Property and enforce the terms of this Easement as set forth in Paragraph 8 below.

5. Restrictions. The parties hereby agree, for themselves and their successors and assigns as future

owners of the Protected Property that the Protected Property shall be subject to the following restrictions:

a. The Protected Property shall be maintained as open space.

b. Use and development of the Protected Property must emphasize the following:

i. The support of comprehensive open space planning and incorporation of aesthetically pleasing and ecologically informed design;

ii. The protection of habitat for rare, threatened, and endangered species or the preservation of high quality, viable habitat for plant and animal species;

iii. The preservation of existing high quality wetlands or other scarce natural resources

within the geographical jurisdiction of a council;

iv. The enhancement of educational opportunities and provision of physical links to schools and after-school centers;

v. The preservation or restoration of water quality, natural stream channels,

functioning floodplains, wetlands, streamside forests, and other natural features that contribute to the quality of life in Ohio and to the state’s natural heritage;

vi. The reduction or elimination of nonnative, invasive species of plants or animals; and

vii. The proper management of areas where safe fishing, hunting, and trapping may take

place in a manner that will preserve a balanced natural ecosystem.]

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c. As specifically set forth in the Agreement, Grantee shall use the Grant funds to as specified and set forth in the Grant awarded by the Ohio Public Works Commission.

6. Prohibited Uses. Activities on or use of the Protected Property inconsistent with the Purpose of this Easement are prohibited. The following activities and uses are expressly prohibited on the Protected Property, except as otherwise set forth herein:

a. Construction/Development. There shall be no construction of new buildings or structures

or placing of any dwelling, residence, building, athletic or recreational structure, landing strip, helicopter pad, fence or sign, asphalt, concrete pavement, billboard or other advertising display, antenna, utility pole, tower, conduit line, or any other temporary or permanent structure or facility on the Protected Property without the express, prior written consent of OPWC.

b. Commercial and Industrial Activity. There shall be no commercial or industrial activity undertaken or allowed on the Protected Property. No right of passage shall be granted or retained across or upon the Protected Property if that right of passage is used in conjunction with such prohibited activities.

c. Mining and Mining Operations. Mining or extraction of soil, sand, gravel, oil, natural gas, minerals or other material is prohibited. Any activities associated with mining operations, including drilling, excavating, and transportation of any mined material by vehicle, pipeline, or other means, are also prohibited on or across the Protected Property.

d. Hydromodification. Hydromodification projects such as dams, dredging, channelization,

sedimentation, and bank clearing are prohibited on the Protected Property except as needed to improve the flow or retention of water consistent with the purpose and values of the easement.

e. Water. There shall be no disturbance of streams or other bodies of water on the Protected Property. Grantor and Grantee shall not transfer, encumber, lease, sell, or otherwise separate water rights from title to the Protected Property itself except to improve the hydrology, limit erosion or other events that threaten the conservation purpose and values of the property.

f. Waste and Dumping. Dumping, accumulation, or storage of contaminated soil, non-compostable garbage, abandoned vehicles or parts, appliances, machinery, hazardous substances, or toxic or hazardous waste are prohibited.

g. Roads. There shall be no building of new roads, parking lots, or other paved surfaces, or the widening of such existing surfaces on the Protected Property without the express, prior written consent of OPWC.

h. Utility Services and Septic Systems. Activities described in the existing utility easements or rights-of-way on the Protected Property recorded in the Official Land Records in Greene County as of the date this Easement is recorded are permitted. Otherwise, the granting of easements or rights-of-way for power lines, gas lines, sewer lines, water lines, telecommunication towers, wind farms, or other similar types of utilities is prohibited.

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i. Motorized Vehicle Use. There shall be no use of motor vehicles on the Protected Property or grant of permission for such use except as necessary as a means of maintaining the conserved values of the property (Example: mowing of the prairie), [, law enforcement and public safety purposes, or as deemed necessary and approved by the Grantee or Grantor. Additionally, for maintenance purposes only Grantor or Grantee may access the property from Blacksmith Lane.

j. Surface Alterations. There shall be no removal, filling, or other disturbances of soil surface, and no changes in topography, surface or subsurface water systems, wetlands, or natural habitat except as to improve or maintain natural conditions as stated in the Conservation Purpose and Values, or to maintain intended enhancements made as part of the restoration process.

k. Any deed restriction as specified on the record plan.

7. Grantor’s Reserved Rights. Grantor reserves for itself, its successors and assigns, all rights and privileges as owner of the Protected Property to use the Protected Property for all purposes that are not expressly prohibited by this Easement and are not inconsistent with the Purpose of this Easement. The following rights are expressly reserved by the Grantor:

a. Conveyance. Grantor may sell, give, mortgage, lease or otherwise convey the Protected

Property, provided that such conveyance is made subject to this Easement and written notice is provided to Grantee and the OPWC in accordance with Paragraph 14 below.

b. Signage. Grantor may place interpretive signs, such as signs identifying that the Protected

Property is protected by this Easement, or signs identifying prairie habitat improvements, as well as “no hunting,” “no trespassing” or similar signs on the Protected Property.

8. Rights and Remedies of Grantee and the OPWC. In order to comply with and enforce the terms of this Easement, the Grantee and the OPWC shall have the following rights and remedies:

a. Right of Entry. Grantee shall have the right to enter the Protected Property in a reasonable

manner and at a reasonable time, with advance notice to the Grantor, for the purposes of: (i) inspecting the Protected Property to determine if Grantor is complying with the provisions of this Easement; and (ii) obtaining evidence for the purpose of seeking judicial enforcement of this Easement. OPWC shall have the right to enter the Protected Property after notifying Grantor as needed to exercise its rights pursuant to this Section 8 of this Easement. All notices to the Grantor under this Paragraph may be made either in writing or verbally, at the discretion of the party providing the notice.

b. Right of Enforcement. If Grantee, in its discretion, determines that a material and potentially irreversible violation of this Easement has occurred or is imminent, Grantee and/or the OPWC may take legal action, without prior notice to Grantor, to enforce the terms of this Easement, to enjoin the violation, and/or to require Grantor to restore the Protected Property to its condition prior to the violation. If Grantee determines that a minor, or reversible, violation has occurred or is threatened, and that such violation should be remedied or prevented, Grantee shall first inform Grantor in writing of the nature of the violation, and request Grantor to take corrective action to cure or avoid the violation and/or to restore any damage to the Protected Property that has occurred as a result of the violation. If Grantor fails to correct any such violation within a reasonable period of time (not to exceed 30 days), Grantee and/or the OPWC may take appropriate legal action to

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enjoin the violation and/or to require Grantor to restore the Protected Property to its condition prior to the violation.

c. Right of Enforcement of the Ohio Public Works Commission. The restrictions set forth in this Easement shall be perpetual for the benefit of, and shall be enforceable by, the OPWC. The OPWC shall have the right to enforce all restrictions, conditions, and covenants of both Grantor and Grantee set forth herein by any proceedings at law or in equity. The OPWC may exercise this right of enforcement under any authority available under state or federal law if Grantee fails or is unable to enforce any of the terms of the Easement, as determined in the sole discretion of the OPWC Director. No delay or omission by Grantee or the OPWC in the exercise of any right or remedy shall impair such right or remedy or be construed as a waiver thereof.

d. Right to Recovery of Costs. The Grantee and/or the OPWC shall have the right to recover

from Grantor reasonable costs incurred in enforcing this Easement, including reasonable attorneys' fees and reasonable costs of restoration of the Protected Property. Grantor shall have no liability to restore the Protected Property with respect to damage caused by natural acts or other occurrences beyond Grantor's control.

e. Remedies. In the event that Grantee becomes aware of a violation of the terms of this Easement, Grantee shall give notice to Grantor at Grantor's last known post office address of such violation via certified mail, return receipt requested, with a copy to the OPWC, and request corrective action sufficient to abate such violation and restore the Protected Property to its previous condition. Failure by Grantor to cause discontinuance, abatement or such other corrective action as may be requested by Grantee within thirty (30) days after receipt of such notice shall entitle Grantee to enforce, by proceedings at law or in equity, the provisions of this Easement, including, but not limited to, the right to require the restoration of the Protected Property to its condition at the date of the recording of this Easement. Grantee shall not waive or forfeit the right to take action as may be necessary to ensure compliance with the terms and conditions of the Easement by any prior failure to act. If Grantee, in its sole discretion, determines that circumstances require immediate action to prevent or mitigate significant damage to the intended use of the Protected Property, Grantee may pursue its remedies under this Section 8(e) without prior notice to the Grantor or without waiting for the period for cure to expire. Nothing herein shall be construed to entitle Grantee to institute any enforcement proceeding against the Grantor for any changes to the Protected Property due to acts or other occurrences beyond the Grantor’s control, such as changes caused by fire, flood, or storm. Grantor shall notify Grantee of any occurrence which would adversely affect or interfere with the Purpose of this Easement, whether caused by the acts or omissions of Grantor or third parties.

f. Other Remedies. Grantee shall be entitled to seek expedited injunctive relief to enforce its rights with respect to the Protected Property, and Grantor waives any bond requirement otherwise applicable to any petition for such relief. Grantee shall have the right to report to regulatory authorities any environmental conditions or any potential or actual violations of environmental laws, including noxious weed laws, with respect to the Protected Property. In the event Grantor or Grantee becomes involved in legal proceedings against the other to enforce such party’s respective rights or interests under this Easement, the prevailing party shall be entitled to receive from the non-prevailing party reasonable attorneys’ fees incurred in connection with any such proceedings. However, the immediately preceding sentence shall not apply to the OPWC if the OPWC exercises its rights under this Easement.

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9. Perpetual Burden and Modification of Easement. This Easement shall run with and burden the Protected Property in perpetuity and shall bind the Grantor and the Grantee, their heirs, successors, agents, and assigns. This Easement shall not be amended, released, extinguished or otherwise modified without the prior written consent of the OPWC, which consent may be withheld in its sole and absolute discretion.

10. Liquidated Damages. If Grantor, or its successors or assigns as owner of the Protected Property, as described in Exhibit A, fails to observe the conditions and restrictions set forth herein, Grantor or it successors or assigns as applicable shall pay to the OPWC, upon demand, as liquidated damages, an amount equal to the sum of the following: (a) an amount equal to all Grant funds disbursed to Grantee; and (b) liquated damages equal to one hundred percent (100%) of the funds disbursed by the OPWC together with interest accruing at the rate of six percent (6%) per annum from the date of the award of the Grant. Grantor acknowledges that such sum is not intended as, and shall not be deemed, a penalty, but is intended to compensate for damages suffered in the event of a violation of this Easement, the determination of which is not readily ascertainable. Failure by the OPWC to proceed with such enforcement shall in no event constitute a waiver of the right to enforce the original violation at a later date or a subsequent violation.

11. Transfer of the Easement. Grantor and Grantee acknowledge that the Grant for this Easement is specific to Grantee and that the OPWC’s approval of Grantee’s application for the Grant was made in reliance on Grantee’s continued ownership and control of the easement through its successors and assigns. Accordingly, Grantee shall not voluntarily or involuntarily sell, assign, transfer, lease, exchange, convey or otherwise encumber the easement without the prior written consent of the OPWC which consent may be withheld by either in their sole and absolute discretion, and with notice to the Grantor. If Grantee fails to observe this condition, Grantee shall pay to the OPWC, upon demand, as liquidated damages, the amount set forth in paragraph 10 above.

12. Severability. Each provision of this Easement is independent of and severable from the remainder of this Easement. If any provision contained herein shall be held to be invalid or unenforceable, or not to run with the land, such holding shall not affect the validity or enforceability of the remaining provisions of this Easement.

13. Notices. Notices or any communication relating to this Easement shall be in writing and shall be sent certified or registered mail, return receipt requested, or by other national overnight courier company. Notices or communications may also be personally delivered. Notice shall be deemed given upon receipt or refusal to accept delivery. Each party hereto shall notify the other parties of a change of address according to the provisions of this paragraph. The notice addresses of the parties are as follows:

Grantor: Beavercreek Township Board of Trustees 851 Orchard Lane, Suite C Beavercreek, Ohio 45434 Grantee: Beaver Creek Wetlands Association P.O. Box 42 Alpha, Ohio 45301-0042 OPWC: Ohio Public Works Commission

65 East State Street, Suite 312 Columbus, Ohio 43215

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Attn: Director

(remainder of page intentionally left blank)

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To have and to hold unto Grantee and the OPWC for perpetuity, the covenants agreed to and restrictions imposed, as aforesaid, shall be binding upon the Grantor, its heirs, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have caused this Conservation Easement to be executed this ___ day of ____________, 20__.

GRANTOR: Beavercreek Township Board of Trustees By: ____________________________________ Name: _________________________________ Title: __________________________________ STATE OF OHIO )

) SS COUNTY OF GREENE )

Before me, a Notary Public in and for Greene County, Ohio personally appeared J. Alexander Zaharieff, the Township Administrator of Beavercreek Township, who acknowledged that he/she is fully authorized to sign this Conservation Easement; that this instrument is the voluntary act and deed of J. Alexander Zaharieff and the Beavercreek Township Board of Trustees, and that his/her signature appears hereon as his/her voluntary act and deed for the purposes herein set forth.

IN WITNESS WHEREOF, I have hereunto subscribed my name at Beavercreek, Ohio this ______ day of _______________________, 20__.

______________________________ Notary Public

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Acceptance by Grantee GRANTEE: Beaver Creek Wetlands Association By: ____________________________________ Name: _________________________________ Title: __________________________________ STATE OF OHIO )

) SS COUNTY OF ____________)

Before me, a Notary Public in and for __________ County, Ohio personally appeared [signatory name], the [title] of the [grantee name], who acknowledged that he/she is fully authorized to sign this Conservation Easement; that this instrument is the voluntary act and deed of [signatory name] and the [grantee name], and that his/her signature appears hereon as his/her voluntary act and deed for the purposes herein set forth.

IN WITNESS WHEREOF, I have hereunto subscribed my name at [location], Ohio this ______ day of _______________________, 20__.

______________________________ Notary Public

Attachment: Description of Property

DRAFT

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of 10

EXHIBIT A Description of Real Property

DRAFT

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02/25/2019Biweekly Report

Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/06/2019 09:02:41 2019-00004381 911 Hang UpBEAVERCREEK TWP 02/08/2019 00:33:20 2019-00004615 911 Hang UpBEAVERCREEK TWP 02/12/2019 11:59:35 2019-00005174 911 Hang UpBEAVERCREEK TWP 02/15/2019 03:08:39 2019-00005552 911 Hang Up

Type Totals: 4BEAVERCREEK TWP 02/08/2019 16:32:12 2019-00004693 Alarm - Business/BankBEAVERCREEK TWP 02/08/2019 18:19:12 2019-00004701 Alarm - Business/BankBEAVERCREEK TWP 02/10/2019 04:43:56 2019-00004869 Alarm - Business/BankBEAVERCREEK TWP 02/12/2019 11:10:34 2019-00005162 Alarm - Business/BankBEAVERCREEK TWP 02/20/2019 06:43:25 2019-00006177 Alarm - Business/Bank

Type Totals: 5BEAVERCREEK TWP 02/07/2019 13:21:41 2019-00004553 Alarm - Holdup/PanicBEAVERCREEK TWP 02/08/2019 13:46:06 2019-00004669 Alarm - Holdup/PanicBEAVERCREEK TWP 02/14/2019 16:37:29 2019-00005505 Alarm - Holdup/Panic

Type Totals: 3BEAVERCREEK TWP 02/12/2019 10:36:43 2019-00005154 Alarm - ResidentialBEAVERCREEK TWP 02/12/2019 15:20:13 2019-00005205 Alarm - ResidentialBEAVERCREEK TWP 02/13/2019 15:38:35 2019-00005390 Alarm - ResidentialBEAVERCREEK TWP 02/15/2019 20:55:36 2019-00005667 Alarm - ResidentialBEAVERCREEK TWP 02/20/2019 16:34:23 2019-00006240 Alarm - Residential

Type Totals: 5BEAVERCREEK TWP 02/08/2019 18:47:32 2019-00004704 Animal ComplaintBEAVERCREEK TWP 02/15/2019 09:07:12 2019-00005590 Animal Complaint

Type Totals: 2BEAVERCREEK TWP 02/09/2019 08:21:36 2019-00004773 AssistBEAVERCREEK TWP 02/09/2019 10:04:49 2019-00004776 AssistBEAVERCREEK TWP 02/10/2019 14:53:25 2019-00004901 AssistBEAVERCREEK TWP 02/16/2019 02:21:09 2019-00005713 AssistBEAVERCREEK TWP 02/19/2019 13:14:51 2019-00006127 AssistBEAVERCREEK TWP 02/20/2019 10:30:13 2019-00006203 Assist

Type Totals: 6BEAVERCREEK TWP 02/06/2019 00:39:47 2019-00004333 Business CheckBEAVERCREEK TWP 02/06/2019 02:53:36 2019-00004352 Business Check

02/25/2019 27 of 83


Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/06/2019 03:14:29 2019-00004354 Business CheckBEAVERCREEK TWP 02/06/2019 03:23:44 2019-00004356 Business CheckBEAVERCREEK TWP 02/06/2019 03:27:09 2019-00004357 Business CheckBEAVERCREEK TWP 02/06/2019 03:30:43 2019-00004358 Business CheckBEAVERCREEK TWP 02/06/2019 03:39:19 2019-00004359 Business CheckBEAVERCREEK TWP 02/06/2019 03:42:05 2019-00004360 Business CheckBEAVERCREEK TWP 02/06/2019 04:57:36 2019-00004367 Business CheckBEAVERCREEK TWP 02/06/2019 05:00:18 2019-00004368 Business CheckBEAVERCREEK TWP 02/06/2019 05:02:57 2019-00004369 Business CheckBEAVERCREEK TWP 02/06/2019 10:19:53 2019-00004391 Business CheckBEAVERCREEK TWP 02/07/2019 00:16:24 2019-00004455 Business CheckBEAVERCREEK TWP 02/07/2019 00:56:00 2019-00004462 Business CheckBEAVERCREEK TWP 02/07/2019 01:04:27 2019-00004466 Business CheckBEAVERCREEK TWP 02/07/2019 02:11:52 2019-00004473 Business CheckBEAVERCREEK TWP 02/07/2019 02:14:23 2019-00004474 Business CheckBEAVERCREEK TWP 02/07/2019 02:20:10 2019-00004476 Business CheckBEAVERCREEK TWP 02/07/2019 02:23:04 2019-00004478 Business CheckBEAVERCREEK TWP 02/07/2019 02:26:30 2019-00004479 Business CheckBEAVERCREEK TWP 02/07/2019 02:29:27 2019-00004480 Business CheckBEAVERCREEK TWP 02/07/2019 02:30:42 2019-00004481 Business CheckBEAVERCREEK TWP 02/07/2019 02:32:19 2019-00004482 Business CheckBEAVERCREEK TWP 02/07/2019 02:34:41 2019-00004483 Business CheckBEAVERCREEK TWP 02/07/2019 02:37:30 2019-00004484 Business CheckBEAVERCREEK TWP 02/07/2019 04:25:35 2019-00004497 Business CheckBEAVERCREEK TWP 02/07/2019 04:27:05 2019-00004498 Business CheckBEAVERCREEK TWP 02/07/2019 04:28:40 2019-00004499 Business CheckBEAVERCREEK TWP 02/07/2019 04:39:20 2019-00004501 Business CheckBEAVERCREEK TWP 02/07/2019 11:20:57 2019-00004541 Business CheckBEAVERCREEK TWP 02/07/2019 20:01:53 2019-00004600 Business CheckBEAVERCREEK TWP 02/07/2019 23:30:58 2019-00004610 Business CheckBEAVERCREEK TWP 02/07/2019 23:33:45 2019-00004611 Business CheckBEAVERCREEK TWP 02/08/2019 08:02:38 2019-00004628 Business CheckBEAVERCREEK TWP 02/08/2019 08:13:40 2019-00004630 Business Check

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/18/2019 14:17:13 2019-00006015 Business CheckBEAVERCREEK TWP 02/18/2019 14:25:51 2019-00006017 Business CheckBEAVERCREEK TWP 02/18/2019 14:28:26 2019-00006018 Business CheckBEAVERCREEK TWP 02/18/2019 20:34:03 2019-00006040 Business CheckBEAVERCREEK TWP 02/18/2019 23:01:57 2019-00006059 Business CheckBEAVERCREEK TWP 02/19/2019 00:29:40 2019-00006075 Business CheckBEAVERCREEK TWP 02/19/2019 01:34:28 2019-00006080 Business CheckBEAVERCREEK TWP 02/19/2019 03:48:09 2019-00006085 Business CheckBEAVERCREEK TWP 02/19/2019 03:49:57 2019-00006086 Business CheckBEAVERCREEK TWP 02/19/2019 03:52:15 2019-00006087 Business CheckBEAVERCREEK TWP 02/19/2019 04:00:45 2019-00006090 Business CheckBEAVERCREEK TWP 02/19/2019 04:03:41 2019-00006091 Business CheckBEAVERCREEK TWP 02/19/2019 04:05:41 2019-00006092 Business CheckBEAVERCREEK TWP 02/19/2019 04:08:06 2019-00006093 Business CheckBEAVERCREEK TWP 02/19/2019 04:48:15 2019-00006095 Business CheckBEAVERCREEK TWP 02/19/2019 20:48:27 2019-00006152 Business CheckBEAVERCREEK TWP 02/20/2019 06:12:36 2019-00006175 Business CheckBEAVERCREEK TWP 02/20/2019 06:52:18 2019-00006178 Business CheckBEAVERCREEK TWP 02/20/2019 06:59:26 2019-00006179 Business CheckBEAVERCREEK TWP 02/20/2019 07:05:07 2019-00006180 Business CheckBEAVERCREEK TWP 02/20/2019 07:07:48 2019-00006181 Business CheckBEAVERCREEK TWP 02/20/2019 07:18:39 2019-00006182 Business CheckBEAVERCREEK TWP 02/20/2019 07:23:03 2019-00006183 Business CheckBEAVERCREEK TWP 02/20/2019 10:32:44 2019-00006204 Business CheckBEAVERCREEK TWP 02/20/2019 10:35:13 2019-00006205 Business CheckBEAVERCREEK TWP 02/20/2019 10:39:08 2019-00006206 Business CheckBEAVERCREEK TWP 02/20/2019 10:56:37 2019-00006208 Business CheckBEAVERCREEK TWP 02/20/2019 13:26:10 2019-00006224 Business CheckBEAVERCREEK TWP 02/20/2019 13:43:20 2019-00006225 Business CheckBEAVERCREEK TWP 02/20/2019 14:43:26 2019-00006231 Business CheckBEAVERCREEK TWP 02/20/2019 18:30:08 2019-00006245 Business CheckBEAVERCREEK TWP 02/20/2019 23:49:46 2019-00006282 Business Check

Type Totals: 232

02/25/2019 34 of 83


Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/11/2019 16:31:09 2019-00005024 Civil OtherBEAVERCREEK TWP 02/11/2019 19:52:17 2019-00005035 Civil OtherBEAVERCREEK TWP 02/11/2019 20:10:23 2019-00005038 Civil OtherBEAVERCREEK TWP 02/12/2019 10:38:29 2019-00005155 Civil OtherBEAVERCREEK TWP 02/12/2019 19:07:59 2019-00005233 Civil OtherBEAVERCREEK TWP 02/12/2019 19:56:23 2019-00005246 Civil OtherBEAVERCREEK TWP 02/13/2019 21:13:15 2019-00005414 Civil OtherBEAVERCREEK TWP 02/14/2019 14:41:53 2019-00005493 Civil OtherBEAVERCREEK TWP 02/16/2019 09:31:07 2019-00005759 Civil OtherBEAVERCREEK TWP 02/18/2019 09:18:49 2019-00005994 Civil Other

Type Totals: 10BEAVERCREEK TWP 02/17/2019 19:23:03 2019-00005955 Civil TPO

Type Totals: 1BEAVERCREEK TWP 02/11/2019 18:36:52 2019-00005029 Community PolicingBEAVERCREEK TWP 02/16/2019 20:19:22 2019-00005838 Community Policing

Type Totals: 2BEAVERCREEK TWP 02/15/2019 19:38:50 2019-00005661 Crash - Assist OnlyBEAVERCREEK TWP 02/19/2019 06:01:55 2019-00006101 Crash - Assist Only

Type Totals: 2BEAVERCREEK TWP 02/08/2019 14:56:53 2019-00004681 Crash - Personal Injury

Type Totals: 1BEAVERCREEK TWP 02/18/2019 22:29:24 2019-00006056 Crash - Property DamageBEAVERCREEK TWP 02/20/2019 05:43:29 2019-00006176 Crash - Property DamageBEAVERCREEK TWP 02/20/2019 07:33:32 2019-00006184 Crash - Property Damage

Type Totals: 3BEAVERCREEK TWP 02/07/2019 05:56:14 2019-00004503 Criminal DamagingBEAVERCREEK TWP 02/07/2019 09:24:54 2019-00004532 Criminal DamagingBEAVERCREEK TWP 02/20/2019 19:12:44 2019-00006249 Criminal Damaging

Type Totals: 3BEAVERCREEK TWP 02/09/2019 00:40:02 2019-00004728 Detail - OtherBEAVERCREEK TWP 02/20/2019 12:43:59 2019-00006218 Detail - Other

Type Totals: 2BEAVERCREEK TWP 02/07/2019 15:50:32 2019-00004574 Detail - School

02/25/2019 35 of 83


Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/11/2019 07:21:17 2019-00004960 Detail - SchoolBEAVERCREEK TWP 02/12/2019 07:33:29 2019-00005120 Detail - School

Type Totals: 3BEAVERCREEK TWP 02/06/2019 18:34:29 2019-00004427 Disabled VehicleBEAVERCREEK TWP 02/07/2019 07:48:55 2019-00004511 Disabled VehicleBEAVERCREEK TWP 02/07/2019 09:08:11 2019-00004529 Disabled VehicleBEAVERCREEK TWP 02/07/2019 09:25:51 2019-00004530 Disabled VehicleBEAVERCREEK TWP 02/07/2019 10:56:10 2019-00004539 Disabled VehicleBEAVERCREEK TWP 02/08/2019 16:22:57 2019-00004691 Disabled VehicleBEAVERCREEK TWP 02/08/2019 23:39:39 2019-00004722 Disabled VehicleBEAVERCREEK TWP 02/12/2019 07:49:00 2019-00005122 Disabled VehicleBEAVERCREEK TWP 02/13/2019 03:26:46 2019-00005306 Disabled VehicleBEAVERCREEK TWP 02/14/2019 14:00:10 2019-00005490 Disabled VehicleBEAVERCREEK TWP 02/15/2019 02:04:00 2019-00005547 Disabled VehicleBEAVERCREEK TWP 02/15/2019 09:36:48 2019-00005599 Disabled VehicleBEAVERCREEK TWP 02/16/2019 19:08:26 2019-00005823 Disabled VehicleBEAVERCREEK TWP 02/17/2019 13:59:10 2019-00005942 Disabled VehicleBEAVERCREEK TWP 02/18/2019 22:55:52 2019-00006058 Disabled VehicleBEAVERCREEK TWP 02/20/2019 01:35:13 2019-00006168 Disabled VehicleBEAVERCREEK TWP 02/20/2019 09:07:03 2019-00006196 Disabled VehicleBEAVERCREEK TWP 02/20/2019 14:08:42 2019-00006226 Disabled VehicleBEAVERCREEK TWP 02/20/2019 14:08:42 2019-00006227 Disabled Vehicle

Type Totals: 19BEAVERCREEK TWP 02/14/2019 15:51:00 2019-00005502 Disturbance

Type Totals: 1BEAVERCREEK TWP 02/06/2019 01:12:08 2019-00004336 Extra PatrolBEAVERCREEK TWP 02/06/2019 01:17:58 2019-00004337 Extra PatrolBEAVERCREEK TWP 02/06/2019 01:23:43 2019-00004339 Extra PatrolBEAVERCREEK TWP 02/06/2019 01:28:39 2019-00004340 Extra PatrolBEAVERCREEK TWP 02/06/2019 02:09:44 2019-00004347 Extra PatrolBEAVERCREEK TWP 02/06/2019 02:39:18 2019-00004349 Extra PatrolBEAVERCREEK TWP 02/06/2019 03:46:35 2019-00004362 Extra PatrolBEAVERCREEK TWP 02/06/2019 03:51:53 2019-00004363 Extra Patrol

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/06/2019 04:44:08 2019-00004365 Extra PatrolBEAVERCREEK TWP 02/06/2019 04:48:33 2019-00004366 Extra PatrolBEAVERCREEK TWP 02/06/2019 15:32:49 2019-00004420 Extra PatrolBEAVERCREEK TWP 02/06/2019 20:10:01 2019-00004436 Extra PatrolBEAVERCREEK TWP 02/06/2019 20:15:15 2019-00004437 Extra PatrolBEAVERCREEK TWP 02/06/2019 20:21:02 2019-00004438 Extra PatrolBEAVERCREEK TWP 02/06/2019 20:24:00 2019-00004439 Extra PatrolBEAVERCREEK TWP 02/06/2019 22:47:51 2019-00004442 Extra PatrolBEAVERCREEK TWP 02/06/2019 22:53:19 2019-00004443 Extra PatrolBEAVERCREEK TWP 02/06/2019 22:59:50 2019-00004445 Extra PatrolBEAVERCREEK TWP 02/06/2019 23:13:27 2019-00004446 Extra PatrolBEAVERCREEK TWP 02/06/2019 23:21:40 2019-00004447 Extra PatrolBEAVERCREEK TWP 02/06/2019 23:58:20 2019-00004453 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:07:29 2019-00004454 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:18:42 2019-00004456 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:22:10 2019-00004457 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:29:32 2019-00004458 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:36:01 2019-00004459 Extra PatrolBEAVERCREEK TWP 02/07/2019 00:50:31 2019-00004461 Extra PatrolBEAVERCREEK TWP 02/07/2019 04:32:14 2019-00004500 Extra PatrolBEAVERCREEK TWP 02/07/2019 13:42:07 2019-00004558 Extra PatrolBEAVERCREEK TWP 02/07/2019 13:52:34 2019-00004559 Extra PatrolBEAVERCREEK TWP 02/07/2019 15:06:14 2019-00004566 Extra PatrolBEAVERCREEK TWP 02/07/2019 15:27:37 2019-00004570 Extra PatrolBEAVERCREEK TWP 02/07/2019 15:37:54 2019-00004571 Extra PatrolBEAVERCREEK TWP 02/07/2019 16:24:41 2019-00004581 Extra PatrolBEAVERCREEK TWP 02/07/2019 18:33:10 2019-00004586 Extra PatrolBEAVERCREEK TWP 02/07/2019 18:40:23 2019-00004587 Extra PatrolBEAVERCREEK TWP 02/07/2019 18:46:29 2019-00004590 Extra PatrolBEAVERCREEK TWP 02/07/2019 18:50:23 2019-00004591 Extra PatrolBEAVERCREEK TWP 02/07/2019 19:01:29 2019-00004593 Extra PatrolBEAVERCREEK TWP 02/07/2019 19:13:42 2019-00004596 Extra PatrolBEAVERCREEK TWP 02/07/2019 19:18:32 2019-00004597 Extra Patrol

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/20/2019 18:36:24 2019-00006246 Extra PatrolBEAVERCREEK TWP 02/20/2019 18:48:00 2019-00006247 Extra PatrolBEAVERCREEK TWP 02/20/2019 19:55:16 2019-00006251 Extra PatrolBEAVERCREEK TWP 02/20/2019 20:14:22 2019-00006253 Extra PatrolBEAVERCREEK TWP 02/20/2019 20:40:12 2019-00006259 Extra PatrolBEAVERCREEK TWP 02/20/2019 20:44:57 2019-00006261 Extra PatrolBEAVERCREEK TWP 02/20/2019 20:57:20 2019-00006262 Extra PatrolBEAVERCREEK TWP 02/20/2019 21:02:41 2019-00006263 Extra PatrolBEAVERCREEK TWP 02/20/2019 21:17:08 2019-00006265 Extra PatrolBEAVERCREEK TWP 02/20/2019 22:45:46 2019-00006271 Extra PatrolBEAVERCREEK TWP 02/20/2019 23:06:41 2019-00006275 Extra PatrolBEAVERCREEK TWP 02/20/2019 23:25:37 2019-00006277 Extra PatrolBEAVERCREEK TWP 02/20/2019 23:35:39 2019-00006278 Extra PatrolBEAVERCREEK TWP 02/20/2019 23:41:53 2019-00006280 Extra PatrolBEAVERCREEK TWP 02/20/2019 23:45:54 2019-00006281 Extra Patrol

Type Totals: 254BEAVERCREEK TWP 02/07/2019 19:44:05 2019-00004598 Follow UpBEAVERCREEK TWP 02/08/2019 09:55:21 2019-00004649 Follow UpBEAVERCREEK TWP 02/09/2019 08:53:41 2019-00004775 Follow UpBEAVERCREEK TWP 02/09/2019 11:34:00 2019-00004784 Follow UpBEAVERCREEK TWP 02/14/2019 11:25:47 2019-00005476 Follow UpBEAVERCREEK TWP 02/15/2019 11:19:52 2019-00005614 Follow UpBEAVERCREEK TWP 02/16/2019 14:56:16 2019-00005805 Follow Up

Type Totals: 7BEAVERCREEK TWP 02/06/2019 13:48:59 2019-00004409 Fraud/Forgery

Type Totals: 1BEAVERCREEK TWP 02/06/2019 23:32:40 2019-00004450 House CheckBEAVERCREEK TWP 02/07/2019 19:07:59 2019-00004594 House CheckBEAVERCREEK TWP 02/08/2019 07:59:55 2019-00004627 House CheckBEAVERCREEK TWP 02/08/2019 17:06:52 2019-00004695 House CheckBEAVERCREEK TWP 02/09/2019 07:39:54 2019-00004763 House CheckBEAVERCREEK TWP 02/09/2019 13:19:00 2019-00004788 House CheckBEAVERCREEK TWP 02/10/2019 09:54:49 2019-00004881 House Check

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/10/2019 10:57:29 2019-00004887 House CheckBEAVERCREEK TWP 02/11/2019 19:58:16 2019-00005037 House CheckBEAVERCREEK TWP 02/12/2019 03:46:33 2019-00005095 House CheckBEAVERCREEK TWP 02/12/2019 19:27:45 2019-00005239 House CheckBEAVERCREEK TWP 02/13/2019 08:28:37 2019-00005330 House CheckBEAVERCREEK TWP 02/13/2019 11:04:10 2019-00005357 House CheckBEAVERCREEK TWP 02/14/2019 09:11:12 2019-00005454 House CheckBEAVERCREEK TWP 02/14/2019 10:36:36 2019-00005470 House CheckBEAVERCREEK TWP 02/15/2019 19:32:31 2019-00005658 House CheckBEAVERCREEK TWP 02/20/2019 20:04:00 2019-00006252 House Check

Type Totals: 17BEAVERCREEK TWP 02/08/2019 08:08:55 2019-00004629 Hunting Complaint

Type Totals: 1BEAVERCREEK TWP 02/06/2019 13:59:44 2019-00004411 Noise Complaint

Type Totals: 1BEAVERCREEK TWP 02/07/2019 15:07:24 2019-00004567 Open Door/Window

Type Totals: 1BEAVERCREEK TWP 02/10/2019 18:41:55 2019-00004905 Parking Violation

Type Totals: 1BEAVERCREEK TWP 02/13/2019 18:45:15 2019-00005407 Protection Order ViolationBEAVERCREEK TWP 02/15/2019 11:34:07 2019-00005616 Protection Order Violation

Type Totals: 2BEAVERCREEK TWP 02/08/2019 07:14:51 2019-00004624 Radar/Lidar PostBEAVERCREEK TWP 02/09/2019 15:19:35 2019-00004800 Radar/Lidar PostBEAVERCREEK TWP 02/11/2019 12:35:41 2019-00004998 Radar/Lidar PostBEAVERCREEK TWP 02/11/2019 22:02:41 2019-00005048 Radar/Lidar PostBEAVERCREEK TWP 02/13/2019 07:26:22 2019-00005320 Radar/Lidar PostBEAVERCREEK TWP 02/13/2019 13:11:57 2019-00005375 Radar/Lidar PostBEAVERCREEK TWP 02/14/2019 07:19:36 2019-00005433 Radar/Lidar PostBEAVERCREEK TWP 02/14/2019 15:41:45 2019-00005499 Radar/Lidar PostBEAVERCREEK TWP 02/16/2019 12:51:25 2019-00005783 Radar/Lidar PostBEAVERCREEK TWP 02/16/2019 14:10:09 2019-00005797 Radar/Lidar PostBEAVERCREEK TWP 02/16/2019 23:17:06 2019-00005848 Radar/Lidar Post

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/17/2019 10:33:00 2019-00005909 Radar/Lidar PostBEAVERCREEK TWP 02/17/2019 23:41:12 2019-00005968 Radar/Lidar Post

Type Totals: 13BEAVERCREEK TWP 02/06/2019 13:12:03 2019-00004407 Request OfficerBEAVERCREEK TWP 02/07/2019 16:25:19 2019-00004582 Request OfficerBEAVERCREEK TWP 02/08/2019 13:41:53 2019-00004670 Request OfficerBEAVERCREEK TWP 02/10/2019 19:30:21 2019-00004910 Request Officer

Type Totals: 4BEAVERCREEK TWP 02/06/2019 07:26:32 2019-00004370 Street / Road ObstructionBEAVERCREEK TWP 02/06/2019 09:33:47 2019-00004382 Street / Road ObstructionBEAVERCREEK TWP 02/06/2019 18:11:37 2019-00004426 Street / Road ObstructionBEAVERCREEK TWP 02/20/2019 04:51:39 2019-00006173 Street / Road Obstruction

Type Totals: 4BEAVERCREEK TWP 02/06/2019 18:58:09 2019-00004430 Suspicious PersonBEAVERCREEK TWP 02/09/2019 23:24:17 2019-00004843 Suspicious PersonBEAVERCREEK TWP 02/17/2019 22:31:42 2019-00005967 Suspicious Person

Type Totals: 3BEAVERCREEK TWP 02/06/2019 08:50:13 2019-00004378 Suspicious VehicleBEAVERCREEK TWP 02/06/2019 16:06:39 2019-00004423 Suspicious VehicleBEAVERCREEK TWP 02/09/2019 22:17:01 2019-00004838 Suspicious VehicleBEAVERCREEK TWP 02/12/2019 17:34:07 2019-00005220 Suspicious VehicleBEAVERCREEK TWP 02/15/2019 08:20:39 2019-00005577 Suspicious VehicleBEAVERCREEK TWP 02/16/2019 02:45:18 2019-00005714 Suspicious VehicleBEAVERCREEK TWP 02/19/2019 03:54:16 2019-00006088 Suspicious VehicleBEAVERCREEK TWP 02/19/2019 17:08:32 2019-00006143 Suspicious Vehicle

Type Totals: 8BEAVERCREEK TWP 02/07/2019 07:20:24 2019-00004508 TheftBEAVERCREEK TWP 02/07/2019 08:04:36 2019-00004513 TheftBEAVERCREEK TWP 02/08/2019 11:03:08 2019-00004653 TheftBEAVERCREEK TWP 02/15/2019 20:05:27 2019-00005662 TheftBEAVERCREEK TWP 02/16/2019 09:05:22 2019-00005756 Theft

Type Totals: 5BEAVERCREEK TWP 02/13/2019 16:51:37 2019-00005401 Traffic Complaint

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/15/2019 15:59:16 2019-00005640 Traffic Complaint

Type Totals: 2BEAVERCREEK TWP 02/07/2019 14:01:05 2019-00004561 Traffic StopBEAVERCREEK TWP 02/07/2019 16:06:38 2019-00004578 Traffic StopBEAVERCREEK TWP 02/08/2019 00:15:05 2019-00004614 Traffic StopBEAVERCREEK TWP 02/08/2019 19:10:06 2019-00004706 Traffic StopBEAVERCREEK TWP 02/09/2019 00:32:49 2019-00004726 Traffic StopBEAVERCREEK TWP 02/09/2019 02:15:08 2019-00004736 Traffic StopBEAVERCREEK TWP 02/09/2019 10:10:01 2019-00004778 Traffic StopBEAVERCREEK TWP 02/09/2019 15:40:14 2019-00004802 Traffic StopBEAVERCREEK TWP 02/11/2019 12:39:55 2019-00004999 Traffic StopBEAVERCREEK TWP 02/11/2019 13:29:02 2019-00005004 Traffic StopBEAVERCREEK TWP 02/11/2019 21:05:22 2019-00005046 Traffic StopBEAVERCREEK TWP 02/12/2019 11:55:56 2019-00005168 Traffic StopBEAVERCREEK TWP 02/12/2019 21:55:01 2019-00005256 Traffic StopBEAVERCREEK TWP 02/12/2019 22:59:23 2019-00005262 Traffic StopBEAVERCREEK TWP 02/12/2019 23:17:36 2019-00005264 Traffic StopBEAVERCREEK TWP 02/13/2019 07:41:42 2019-00005321 Traffic StopBEAVERCREEK TWP 02/13/2019 11:21:53 2019-00005360 Traffic StopBEAVERCREEK TWP 02/14/2019 21:55:56 2019-00005530 Traffic StopBEAVERCREEK TWP 02/14/2019 22:18:16 2019-00005531 Traffic StopBEAVERCREEK TWP 02/14/2019 23:06:54 2019-00005532 Traffic StopBEAVERCREEK TWP 02/15/2019 14:04:50 2019-00005630 Traffic StopBEAVERCREEK TWP 02/15/2019 22:51:12 2019-00005674 Traffic StopBEAVERCREEK TWP 02/16/2019 02:28:03 2019-00005712 Traffic StopBEAVERCREEK TWP 02/16/2019 14:15:38 2019-00005799 Traffic StopBEAVERCREEK TWP 02/16/2019 16:06:50 2019-00005809 Traffic StopBEAVERCREEK TWP 02/16/2019 18:38:22 2019-00005819 Traffic StopBEAVERCREEK TWP 02/16/2019 19:49:36 2019-00005833 Traffic StopBEAVERCREEK TWP 02/16/2019 20:04:57 2019-00005837 Traffic StopBEAVERCREEK TWP 02/16/2019 23:22:10 2019-00005851 Traffic StopBEAVERCREEK TWP 02/17/2019 00:17:29 2019-00005857 Traffic StopBEAVERCREEK TWP 02/17/2019 01:21:35 2019-00005864 Traffic Stop

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Incident Address Venue Incident Date And Time Incident Number Incident TypeBEAVERCREEK TWP 02/17/2019 01:29:00 2019-00005865 Traffic StopBEAVERCREEK TWP 02/17/2019 10:34:55 2019-00005910 Traffic StopBEAVERCREEK TWP 02/17/2019 10:55:34 2019-00005916 Traffic StopBEAVERCREEK TWP 02/18/2019 00:03:05 2019-00005969 Traffic StopBEAVERCREEK TWP 02/19/2019 13:09:36 2019-00006126 Traffic StopBEAVERCREEK TWP 02/20/2019 20:38:39 2019-00006257 Traffic Stop

Type Totals: 37BEAVERCREEK TWP 02/13/2019 03:26:46 2019-00005317 WarrantBEAVERCREEK TWP 02/18/2019 22:49:37 2019-00006057 Warrant

Type Totals: 2BEAVERCREEK TWP 02/06/2019 16:40:11 2019-00004425 Welfare Check

Type Totals: 1

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Beavercreek Township 1 of 2

Captain

Position Title: Captain Approved: Department: Fire Division: Service Delivery Revised: Reports To: Deputy Chief Pay Classification: Hourly, Non- Exempt. Reviewed: Definition: Functions as the shift commander. Supervises fire lieutenants, station officers and station crew directly in their functional capacities. Directs and coordinates staff in fire suppression, emergency medical services and related disaster efforts. Responsible for staff, facilities and apparatus at an administrative level for the shift. Ensures uniformity of operations through adherence to department and township policies and procedures. Work Schedule: This employee works in a full-time capacity, totaling 40+ hours per week.

Status: Non-Exempt Essential Functions of the Position:

1. Responsible for supervising employees, managing staffing levels, monitoring their staff hours, employee scheduling employees and entering payroll information.

2. Must exercise judgment in the organization. Monitors and observes departmental activities for adherence to professional standards, township policy and procedure manual, department rules and standard operating procedures.

3. Coordinates and implements the training activities of personnel assigned to the shift.

4. Supervises the implementation of pre-fire planning, hydrant testing, annual hose testing

and apparatus testing.

5. Implements the Incident Management Manual at emergency scenes; controls and directs the physical environment surrounding an emergency scene and organizes employees until relieved by a chief officer. Ensures the completion of proper investigations and reports.

BEAVERCREEK TOWNSHIP, GREENE COUNTY, OHIO JOB DESCRIPTION

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Captain

6. Performs other administrative duties such as preparing special reports, assisting in planning for new equipment and apparatus and keeping routine records.

7. Ensures completion of employee performance evaluations.

8. Manages special events and ensures developments of IAPs as needed.

9. Ensures the job responsibilities of company officers are performed at their assigned station.

Qualifications and Abilities: This individual must demonstrate experience in decision-making and assigned responsibilities requiring initiative. This person must have knowledge in the areas of: - Methods, mechanics, and theories used in fire suppression, prevention, and investigation

activities. - Emergency medical principles and practices. - The operation and maintenance of the various types of fire department apparatus and

equipment. - Fire behavior and the basic principles of hydraulics. - Extensive knowledge of management practices and supervision techniques. This person must have the ability to: - Handle stressful situations that may arise in day-to-day operations. - Work well with co-workers and the public. - Present a clean, professional appearance. - Plan, assign, and direct officers and firefighters under emergency and routine conditions. - Reason and react quickly and calmly in emergency situations. - Establish and maintain effective working relationships with the fire chief, deputy chiefs,

battalion chiefs, township employees and the public. - Understand and follow oral and written instructions. - Write clear, concise, and comprehensive reports. - Develop and conduct effective training programs. - Physical strength and agility to perform the essential functions of the job. - Operate fire department vehicles without assistance (valid Ohio driver’s license required) - Ability to meet departmental physical standards. - Stand, stoop, sit, crawl, walk, bend. - Must fFrequently lift and/or move up to 10 pounds and occasionally lift and/or move up

to 100 pounds

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Captain

Position Title: Captain Approved: Department: Fire Division: Service Delivery Revised: Reports To: Deputy Chief Pay Classification: Hourly, Non- Exempt. Reviewed: Definition: Functions as the shift commander. Supervises fire lieutenants, station officers and station crew directly in their functional capacities. Directs and coordinates staff in fire suppression, emergency medical services and related disaster efforts. Responsible for staff, facilities and apparatus at an administrative level for the shift. Ensures uniformity of operations through adherence to department and township policies and procedures. Work Schedule: This employee works in a full-time capacity, totaling 40+ hours per week.

Status: Non-Exempt Essential Functions of the Position:

1. Responsible for supervising employees, managing staffing levels, monitoring their staff hours, employee scheduling employees and entering payroll information.

2. Must exercise judgment in the organization. Monitors and observes departmental activities for adherence to professional standards, township policy and procedure manual, department rules and standard operating procedures.

3. Coordinates and implements the training activities of personnel assigned to the shift.

4. Supervises the implementation of pre-fire planning, hydrant testing, annual hose testing

and apparatus testing.

5. Implements the Incident Management Manual at emergency scenes; controls and directs the physical environment surrounding an emergency scene and organizes employees until relieved by a chief officer. Ensures the completion of proper investigations and reports.

BEAVERCREEK TOWNSHIP, GREENE COUNTY, OHIO JOB DESCRIPTION

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Captain

6. Performs other administrative duties such as preparing special reports, assisting in planning for new equipment and apparatus and keeping routine records.

7. Ensures completion of employee performance evaluations.

8. Manages special events and ensures developments of IAPs as needed.

9. Ensures the job responsibilities of company officers are performed at their assigned station.

Qualifications and Abilities: This individual must demonstrate experience in decision-making and assigned responsibilities requiring initiative. This person must have knowledge in the areas of: - Methods, mechanics, and theories used in fire suppression, prevention, and investigation

activities. - Emergency medical principles and practices. - The operation and maintenance of the various types of fire department apparatus and

equipment. - Fire behavior and the basic principles of hydraulics. - Extensive knowledge of management practices and supervision techniques. This person must have the ability to: - Handle stressful situations that may arise in day-to-day operations. - Work well with co-workers and the public. - Present a clean, professional appearance. - Plan, assign, and direct officers and firefighters under emergency and routine conditions. - Reason and react quickly and calmly in emergency situations. - Establish and maintain effective working relationships with the fire chief, deputy chiefs,

battalion chiefs, township employees and the public. - Understand and follow oral and written instructions. - Write clear, concise, and comprehensive reports. - Develop and conduct effective training programs. - Physical strength and agility to perform the essential functions of the job. - Operate fire department vehicles without assistance (valid Ohio driver’s license required) - Ability to meet departmental physical standards. - Stand, stoop, sit, crawl, walk, bend. - Must fFrequently lift and/or move up to 10 pounds and occasionally lift and/or move up

to 100 pounds

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Motion

“I make a motion to approve the changes to the Captain’s job description as presented.”

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BEAVERCREEK TOWNSHIP HUMAN RESOURCES DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434 Ph: (937) 426-1213 Fax: (937) 306-5150

1

HUMAN RESOURCES ACTIVITY REPORT February 25, 2019

JOB TASKS: 1. 0 Workers’ Compensation claims for 2018

3 claims filed in 2018 2. Prepare activity report

3. Review bills

4. File documents

5. Work on multiple employee issues

6. Work on hiring

7. Work on potential new BWC claim

8. Prepare for and conduct orientation

9. Work on new hire paperwork

10. Work on multiple insurance billing issues pertaining to in network error

11. Work on wellness

BWC Safety Grant We will have a demonstration of the Stryker lift system at our March 11th meeting.

MEETINGS AND OTHER ACTIVITIES: Meet with the TA on multiple issues Meet with Chief VandenBos on multiple issues Meetings with Jan Schultz/Cheryl on multiple issues Multiple meetings with Chief Mercs

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Year BWC Claims Group Premium Group Savings2013 6 102,336.00$ 43,446.00$ 2014 3 107,855.00$ 32,294.00$ 2015 7 88,305.00$ 36,077.00$ 2016 8 76,297.00$ 33,228.00$ 2017 5 106,893.00$ 21,453.00$ 2018 3 89,844.00$ 18,955.00$ 2019 0

0

20000

40000

60000

80000

100000

120000

140000

160000

2013 2014 2015 2016 2017 2018 20196 3 7 8 5 3 0

$102,336.00 $107,855.00 $88,305.00

$76,297.00

$106,893.00 $89,844.00

$43,446.00 $32,294.00

$36,077.00

$33,228.00

$21,453.00

$18,955.00

HR Biweekly Report

Group Savings

Group Premium

BWC Claims

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BEAVERCREEK TOWNSHIP ZONING DEPARTMENT 851 Orchard Lane, Beavercreek, Ohio 45434

Ph.: (937) 306-0065 Fax: (937) 427-6574

1

BI-WEEKLY REPORT

FOR THE TRUSTEES MEETING OF MONDAY, FEBRUARY 25, 2019

ACTIVITY FROM THU, FEBRUARY 07, 2019 THROUGH WED, FEBRUARY 20, 2019

PERMITS: Three permits were issued in this period for single-family dwellings. Other Zoning permits issued were for one residential addition and one commercial accessory structure.

The following chart compares numbers of Zoning Permits issued for the last nine years. Totals through 2018 are year-end totals. 2019 totals are through 02/20/19. The revenue line is the amount generated by Zoning Department fees during the calendar year.

PENDING: ODOT has announced the intention to award the contract for the Super Streets project. The bids for the Shakertown Road project were due to the City of Beavercreek on Feb.15. ODOT has hired a consultant for final design and ROW acquisition for the Valley-Trebein interchange project. Phases four and five of River West (Scarborough) are under revision. The OU/Russ Research Center has announced ambitious plans; site planning meetings have been scheduled. The Mosher Machine Site Plan has been approved, Zoning permit application is pending.

Permits 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Single family dwellings 62 37 47 26 61 96 101 142 125 15

Driveways 32 22 32 27 57 94 95 139 127 13

Additions 4 9 1 3 10 5 7 9 10 2

Fences 16 19 14 20 22 13 17 34 34

Pools (including fence) 2 4 8 11 5 7 4 12 4

Signs 6 7 7 4 9 7 3 9 5

Rights of Way 3 0 7 1 2 3 4 12 5

Attached Decks 14 16 26 15 8 14 22 26 38 1

Accessory Structures 13 13 14 14 13 15 27 24 11

Commercial Structures 1 0 7 2 0 0 0 3 1 3

Commercial Addition 2 0 2 1 1 2 3 2 2

Commercial Accessory Structures 1 0 1 2 5 2 4 6 1

Commercial Parking Lots 1

Temporary Tents Permits 13 13 13 13 14 12 15 11 16

Exemption Certificate 0 1 2 3 2 6 2 3 5

Use Compliance Certificates 1 2 1 1 1 3 4 1 2

Cell Tower Co-location 0 0 0 0 2 0 1 1

Temporary Use Permits (Real Estate Sales) 0 0 0 0 2 0 0 1

Political Signs 1 5 2 19 4 7 6 14 23

Parks Permits 0 0 0 0 0 18 95 132 2

Total 171 148 184 162 218 304 410 575 417 35

Zoning Revenue 14,274.80$ 24,094.65$ 15,843.80$ 11,735.00$ 15,910.00$ 29,380.00$ 42,114.55$ 54,450.00$ $51,645.00 $6,740

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Ph.: (937) 306-0065 Fax: (937) 427-6574

2

REVENUE PROJECTIONS

The following chart shows estimated additional Township revenue, by fund, generated by new home construction in the B03 tax district. Totals through 2018 are year-end totals, based on an estimated average NEW HOME property value of $350,000. Totals for 2019 are through 02/20/19. Note: The lag time between construction of a new home and assessment at full property value can be up to two years, e.g. property tax revenue generated by 2019 construction activity will first be disbursed in 2021.

BEAVERCREEK TOWNSHIP

The chart below is simply a graphic representation of the above spread sheet, through the end of 2018.

Township Levy 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

General 3,736.25$ 2,327.50$ 2,878.75$ 1,592.50$ 3,675.00$ 5,880.00$ 6,186.25$ 8,697.50$ 7,656.25$ 918.75$

Road 23,790.06$ 14,820.04$ 18,330.05$ 10,140.03$ 23,400.06$ 37,440.10$ 39,390.11$ 59,730.92$ 52,580.03$ 6,309.60$

Fire 35,818.75$ 22,313.32$ 27,598.05$ 15,267.01$ 35,231.56$ 56,370.49$ 59,306.45$ 78,289.22$ 68,916.57$ 8,269.99$

Police 6,622.76$ 4,125.65$ 5,102.78$ 2,822.81$ 6,514.19$ 10,422.70$ 10,965.55$ 29,061.20$ 25,582.04$ 3,069.85$

Total 69,967.82$ 43,586.51$ 53,909.63$ 29,822.35$ 68,820.81$ 110,113.29$ 115,848.36$ 175,778.84$ 154,734.89$ 18,568.19$

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Ph.: (937) 306-0065 Fax: (937) 427-6574

3

REVENUE PROJECTIONS

The following chart shows estimated additional Beavercreek City Schools property tax revenue, by fund, generated by new home construction in the B03 tax district of Beavercreek Township. Totals through 2018 are year-end totals, based on an estimated average new home property value of $350,000. Data for 2019 are through 02/20/19. Note: The lag time between construction of a new home and assessment at full property value can be up to two years, e.g. property tax revenue generated by 2019 construction activity will be first disbursed in 2021.

BEAVERCREEK CITY SCHOOLS

The following chart is simply a graphic representation of the data in the spread sheet above, through 2018.

School Levy 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

General 154,091.23$ 91,957.67$ 116,811.10$ 64,618.90$ 151,605.89$ 238,592.88$ 251,019.59$ 352,918.63$ 310,667.81$ $37,280.14

Bond 34,937.00$ 20,849.50$ 26,484.50$ 14,651.00$ 34,373.50$ 54,096.00$ 56,913.50$ 80,017.00$ 70,437.50$ 8,452.50$

Emergency 118,482.00$ 70,707.00$ 89,817.00$ 49,686.00$ 116,571.00$ 183,456.00$ 193,011.00$ 271,362.00$ 238,875.00$ 28,665.00$

Permanent Improvement 11,032.70$ 6,584.03$ 8,363.50$ 4,626.62$ 10,854.76$ 17,082.89$ 17,972.63$ 25,268.45$ 22,243.35$ 2,669.20$

Total 318,542.94$ 190,098.20$ 241,476.10$ 133,582.52$ 313,405.15$ 493,227.77$ 518,916.72$ 729,566.08$ 642,223.66$ $77,066.84

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Ph.: (937) 306-0065 Fax: (937) 427-6574

4

BUILD-OUT DATA

The following chart shows build-out percentages and remaining shovel-ready home sites, by subdivision. This chart is a work-in-progress – we will continually update it according to available data and will perform field checks as time allows.

PUD # Homes Approved Completed % Completed Shovel Ready Sites

Spring Meadows 136 136 100% 0

Spring Ridge 132 132 100% 0

The Conservancy 62 59 95% 3

Rolling Meadows 24 23 96% 1

Dorset Downs 37 36 97% 1

Nathaniel's Grove 475 22 5% 4

Wolf Ridge 14 13 93% 1

Stonehill Village

Spindletop 156 152 97% 4

Liberty Hill 162 162 100% 0

Claiborne Greens 166 129 78% 37

White Barn Trails 82 7 9% 28

The Narrows 26 25 96% 1

River West

Scarborough 75 14 19% 24

Bexley Hills 89 89 100% 0

River Reserve 244 46 19% 0

Stone Farm Est. 26 25 96% 1

Country Club of the North 311 248 80% 63

Hunters' Pointe 344 344 100% 0

Hickory Hollow Est. 44 44 100% 0

Wood Ridge Est. 59 36 61% 23

Arlington/The Colony 154 142 92% 12

Woodland Hills Estates 46 45 98% 1

Beaver Hills Estates 53 53 100% 0

Windemere 77 77 100% 0

Totals 2994 2059 69% 204

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Ph.: (937) 306-0065 Fax: (937) 427-6574

5

MEETINGS & OTHER ACTIVITIES:

PLANNING & ZONING ADMINISTRATOR

1. Met with residents/property owners about zoning and land use options. 2. Continued drafting of text amendment resolutions for Highway Business Overlay District and mining

District. 3. Conferred with Ohio University staff and local authorities about the OU/Russ Research Center.

Established meeting for 02/21/19 to begin site planning efforts. 4. Reviewed plans for:

a. Nathanial’s Grove – amendment to storm water management plan. b. Mosher Machine Plans for Valley Springs Road site. c. OU/Russ short- and long-range (Master) Plans and storm water management issues. d. River Reserve Section 2 revision.

5. 02/07 – Attended and led discussion at Zoning Commission mtg. 6. 02/08 – Met with Brad Phillips about a proposed use for rental space on Heller Drive. 7. 02/11 - Attended Trustees’ Regular meeting. 8. 02/12 – interviewed software provider about permitting/enforcement software. 9. 02/12 – Attended GC TWP. Assoc. meeting at the OU/Russ Center. 10. 02/13 – Attended quarterly mtg. of the GC Home Builders Assoc. 11. 02/15 – Attended meet & greet session with the new Director of the Ohio Dept. of Agriculture. 12. 02/19 – Met with resident about disputes with a neighbor. 13. 02/20 – Attended GC Water/Waste Water Advisory Committee mtg. 14. 02/20 – Attended intro to proposed new phone system. 15. 02/20 – Attended TA Staff mtg.

ZONING INSPECTOR/CODE ENFORCEMENT OFFICER

1. Continued work on meeting minutes backlog. 2. Issued 5 Zoning permits. 3. Spent 3 hr. driving throughout the Township inspecting for Code violations; about 6 hr. in administrative

follow-up (verification of code references, writing & sending letters, making/receiving phone calls, legal research, etc.) Violations included operation of a business from a residence w/o a Conditional Use Permit; Documentation and enforcement action is under way. Received updated compliance commitment on Conditional Use violation; dismantling of nuisance barn begun.

4. Worked on implementation of Property Maintenance Code. 5. Continued development of the Planning & Zoning Dept. page of the new Twp. Web site. 6. 02/19 – with P&Z Admin., met with resident about disputes with neighbor; assembled available

documentation about disputes.

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90%

Company DetailsContact: Alex Zaharieff

Account Manager: Chris Newlen

Total Windows Servers: 11

Total Windows Workstations: 69

Total Servers: 11

Total Workstations: 69

Total Managed Machines: 80

Service Request StatisticsEscalated Items:

Server Offline Alerts: 0

Server Disk Space Low: 9

Failed Backup Jobs: 226

Total Closed Helpdesk Tickets: 1531

Non-Escalated Items:

Total Notifications: 483

Business Continuity IndicatorsNetwork Uptime:

Server Availability: 100%

Threats Removed:

Viruses on Computers Removed: 1

Windows Patches Installed 10861

Resources Utilization:

Average CPU Utilization: 4%

Average Memory Utilization: 31%

Automated Systems Run:

Disk Cleanups 140

Disk Defragmentations: 3

Server Disk Space

Network Health

Confidential Thu 02/21/2019 12:08PM UTC-05Page 1 of 2

Management SummaryPrepared For: Beavercreek TownshipCreated On: 02/21/2019Period :01/22/2019 - 02/21/2019

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Confidential Thu 02/21/2019 12:08PM UTC-05Page 2 of 2

Management SummaryPrepared For: Beavercreek TownshipCreated On: 02/21/2019Period :01/22/2019 - 02/21/2019

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Biweekly Activity Report

Month 2017 Tickets 2018 Tickets 2019 TicketsJanuary 2 79 55February 1 67 27March 4 85April 2 120May 25 125June 22 92July 48 58August 75 73September 138 57October 86 63November 116 40December 85 59

Total 604 918 82Open Tickets 32 11 23

January February March April May June July August September October November December

2 1 4 2

25 22

48

75

138

86

116

8579

67

85

120125

92

58

73

5763

40

5955

27

2017 Tickets 2018 Tickets 2019 Tickets

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Meeting: 2019-02-25 Page 1 of 14

To: Alex Zaharieff, Township Administrator From: David VandenBos, Fire Chief Date: 2019-02-21 Re: Fire Department Agenda Items

1 Acceptance of donated children’s books 2 Purchase Request for online continuing education 3 Purchase Request for Blue Card Instructors, equipment, and program renwal 4 Purchase Request for strategic planning services from CPSE 5 Biweekly Activity Report

1 Acceptance of donated children’s books

The fire department is requesting that the Board accept the donation of children’s books for public education events, valued at $1,500, from Ms. Kaitlyn McGee.

2 Purchase Request for online continuing education

2.1 Description: This is a request to purchase 72 annual renewal licenses plus an additional 9 licenses to the “Health and Safety Institute” on-line EMS and Fire training program for $3163.86.

2.2 Need: This purchase is an immediate need and a planned purchase

2.3 Requirements: This request is a continuation of an internal department standard of providing on line EMS continuing education and this request meets the department’s responsibility to provide adequate EMS continuing education hours, as required by OAC 4765-8-04 Renewal of Certificate to Practice.

2.4 Budget Reference: Cost Center/Program Area: 5720 (EMS Operations)Object Code: 360 (Contracted

Services)2019 Budget: Goal 7 (p.89)Explanation: This purchase is both a renewal of on-line continuing education access and the addition of 9 licenses for new members hired February 18, 2019. The EMS division has been providing on-line CE training since 2016. The State of Ohio requires that each paramedic complete a minimum of 86 hours of continuing education in every three-year re-certifying cycle. The Beavercreek Township Fire Department utilizes a variety of methods to ensure that its personnel receive the required continuing education. The purchase of the listed on-line continuing education training allows for continued training and development of personnel and their EMS skills through access to online training for approved Continuing Education (CE’s) credits. This online service also allows for members to obtain CE’s for Fire Fighter and Fire Inspector re-certification at no additional cost.

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2.6 Purchasing Quotes:

Health and Safety Institute .................................................................... $3163.86 Sole Source: yes State Term Schedule: n/a

2.7 Specifications Specifications: n/a Legal Approval: n/a

2.8 Other Cost Considerations: Life Cycle: Annual renewal Alternate Delivery: n/a Recurring Costs: n/a

2.9 Disposal: n/a.

2.10 Purchase Requests:

I make a motion to approve purchase request ................................................................. 09481 to ..................................................................................................... Health and Safety Institute for ......................................................................................... 81 On-Line Training Subscriptions in the amount of ........................................................................................................... $3163.86 and to authorize the Township Administrator to sign for the Board.

3 Purchase Request for Blue Card Instructors, equipment, and program renwal

3.1 Description: This is a request to maintain the Blue Card Program for a cost of $17,488.40 This purchase is a planned and budgeted need.

3.3 Requirements: This request will assist in compliance with sections of OAC 4123:1-21-07 Fire department occupational safety and health, it continues the partial fulfillment of the Township’s 2014 Performance Audit, NFPA 1201 (2015 edition) The Standard for Providing Fire and Emergency services to the public, and NFPA 1021 (2014 edition) The Standard for Fire Officer Professional Qualifications.

3.4 Budget Reference: Cost Center/Program Area: 5710 (Fire Operations)Object Code: 318 (Training

Services)Object Code: 430 (Small tools and Equipment) 2019 Budget: 5710-318.2 (p. 82)

3.5 Explanation: At the regularly scheduled Board meeting on 2015-03-02, the Board approved resolution 2015-098 to purchase the Blue Card Incident Command certification program. The request below will allow us to maintain the Blue Card Program as approved in 2015. The items requested are at or below the recurring costs cited in the original request. To continue the Blue Card Incident Command program, we have the annual need to renew our instructors, the Fire Chief and Township Administrator CEU modules, and the RMS. Over the

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three years we showed that using our own instructors and the RMS is the most cost-effective way for us to keep our personnel’s certification current. The purchase through Blue Card will allow us to continue to provide the required training for the firefighters and officers that have completed the program. The renewal of the instructors will cost $2400, the Fire Chief and Township Administrator CE access will cost $100.00 each, and the RMS will cost $1328.40 for a total of $3,928.40. This includes a 20% bundle discount and a proration for those that were certified later in the year. The savings this year is $1049.60. At the regularly scheduled Board meeting on 2016-01-19, the Board approved resolution 2016-031 to train and maintain 3 fire department members as Blue Card Instructors. To prepare for retirements in the next two years, and to help with the increasing workload of our Blue Card Instructors, we are requesting to certify three more Blue Card instructors at a cost of $4,500 each for total of four by the end of 2020. This class is offered in Phoenix, AZ. However, to save on travel expenses, we have arranged to hold the same class in Beavercreek in September of 2019. There are three older iPads in the program that have been repurposed twice and are past their expected life cycle. Since we first instituted the program, we have used these three older iPads, we received three iPad as part of the first instructor class, and we bought two new iPads for a total of eight iPads. The three older iPads need replacement. We will receive three new iPads this September with the three new instructors saving us a $1,200 purchase. Our request is to decommission the three old iPads after receiving the new pads in September. Also, the new iPads will need new covers; the covers will protect the equipment while in use and being stored. Our request is to buy three new covers that match existing covers, not to exceed $60.00 total.


Blue Card Renewal Quote ..................................................................... $3,928.40 Blue Card Instructor Quote ................................................................. $13,500.00 iPad Cover Quote ............................................................... Not to exceed $60.00

Sole Source: Blue Card is the sole source vendor for the renewal. We have multiple quotes for the iPad covers.

State Term Schedule: n/a

3.7 Specifications: Specifications: Specifications on file Legal Approval: n/a

3.8 Other Cost Considerations: Life Cycle:

An iPad generally has a working lifespan of 5 years. After that period time, updates and security becomes an issue. We will use these units locally, so they should have a working life span of seven years for our purposes. We will replace the covers when we replace the iPads.

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Alternate Delivery: A Blue Card instructor through a Command Training Center (CTC) must perform continuing education training. A local CTC would charge $2500 to teach a session that would provide four continuing education hours for each member. We would need a training session each quarter. Their services would cost us $10,000 per year to provide the training needed to maintain our members’ recertification requirements.

Recurring Costs: There is an annual reoccurring cost with the instructor and RMS renewal. The instructor renewal for four instructors is $2800. The RMS will cost $21.60 per person for a total of $1382.40. This price includes a 20% discount for bundling instructor and RMS.

3.9 Disposal: We will be replacing three iPads from our program. Please approve surplus of the following units when the new units are received. They will be disposed of in accordance with Township policy and practice. BTFD ID Inventory #s; 8910, 8911, 9020


I make a motion to approve purchase request ................................................................. 09901 to ................................................................................................ Across the Street Productions for ............................................................. Blue Card annual renew and three new instructors in the amount of ........................................................................................................ $17,428.40 and to authorize the Township Administrator to sign for the Board.

I make a motion to approve purchase request ................................................................. 09902 to ......................................................................................................................... PNC (Amazon) for ........................................................................................................... three new iPad covers in the amount of ....................................................................................... not to exceed $60.00 and to authorize the Township Administrator to sign for the Board.

4 Purchase Request for strategic planning services from CPSE

4.1 Description: This purchase request is for strategic planning services from CPSE in the amount of $16,800.

4.2 Need: This purchase is not required, but will expedite and validate a planned process.

4.3 Requirements: Strategic planning is a requirement of the accreditation process, as endorsed by the Board through resolutions 2018-123, 2019-005, 2019-008.

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4.4 Budget Reference: Cost Center/Program Area: 5401 (Accreditation)Object Code: 360 (Contract Services)

2019 Budget: n/a

4.5 Explanation: The fire department is seeking assistance with strategic planning for two primary reasons. First and foremost is timeliness. A strategic plan is a key factor in ensuring that the correct funding strategy is in place to meet our operational and strategic needs for the levy in November. Secondly, while many of our personnel have participated in the strategic planning process 10-11 years ago, no one internally has the skill sets required to facilitate the process. The CPSE provides Technical Advisor Program (TAP) whose role is to provide guidance through specific aspects of the accreditation process. Their goal is to guide an agency through these processes teaching the agency how to conduct the processes internally in the future. This proposal guides the fire department through the strategic planning process producing both completed strategic plan and training personnel with the ability to facilitate a strategic planning process. Some of the major steps in the process include: CPSE facilitated internal and external stakeholder meetings, mission identification, SWOT analysis, goal and objective development, and plan implementation over a four-day period. There are several factors for seeking to use the CPSE TAP to guide the department through the process the first time: first and foremost is the credibility of the process offered by independent facilitation; secondly is the educational component for our personnel enabling us to lead future processes internally; and timeliness (60-90days), as we need to have a completed strategic plan to assist with the levy planning. The CPSE also offers other advisory services that correspond with the strategic planning and accreditation processes should we need them. The CPSE also directly aligns with the accreditation process. We did receive and review a proposal from the Ohio Fire Chiefs Association (OFCA) for strategic planning. While their proposal is significantly lower, their time frame is longer and there is some unfacilitated work required on the front end. The CPSE process offers facilitation for those steps that the OFCA does not.


CPSE Strategic Planning ...................................................................... $16,800.00 Ohio Fire Chiefs ..................................................................................... $9,100.00

Sole Source: n/a State Term Schedule: n/a

4.7 Specifications: Specifications: n/a Legal Approval: n/a

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4.8 Other Cost Considerations: Life Cycle: n/a Alternate Delivery: Strategic planning could be done with fire department staff. There is no

current cost estimate, but it would likely cost between one half and three quarters when accounting for the hourly cost of staff performing the activity. However, it would likely take longer (increasing the relative cost) and suffer in quality (since staff is inexperienced in the activity). Also, it would take substantially longer, and would likely be unavailable for use in the funding plan decision making process.

Recurring Costs: n/a

4.9 Disposal: n/a


I make a motion to approve purchase request ................................................................. 09832 to ........................................................................................ Center for Public Safety Excellence for ..................................................................................................... strategic planning services in the amount of ........................................................................................................ $16,800.00 and to authorize the Township Administrator to sign for the Board.

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5 Biweekly Activity Report

5.1 Biweekly Activity Summary Incident Activity

Call for Service Type History | Trend Inc | Uninc 10-Year over Year YTD | Projected

3: Medical l q 170 31 3,992 670 +23%7: False Alarm l p 18 5 415 84 +58%

3: Crash p 7 9 379 70 +36%6: Good Intent l p 6 5 378 62 +30%

5: Service l p 14 9 392 78 +56%4: Hazard l w 8 0 147 21 +26%

1: Fire l p 2 2 96 12 +3%2: Explosion l w 0 0 3 - -100%

8: Severe Weather l w 0 0 3 - -100%9: Special l p 0 0 325 - -100%

Total q 225 61 6,130 997 +22%

Biweekly Calls for Service Activity Report: Incorporated and Unincorporated

#REF!

70%

8%

6%

4%

8%

3%

1%

0%

0%

0%

0 50 100 150 200 250

79% 21%

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Public Outreach Activity:

Training Activity

Out of Service Apparatus and Equipment

station Activity Type Count Hours61 Explorer Ride Along 1 3.0

Pancake Breakfast at BHS 1 3.0Rotary Presentation 1 1.5

61 Total 3 7.562 Public Education (Field) - Kroger 1 0.5

Public Education (In-house) 2 1.562 Total 3 2.063 Public Education (In-house) 1 0.8

63 Total 1 0.864 Car Seat Inspections 1 0.5

Public Education (In-house) 2 1.364 Total 3 1.865 Public Education (Field)-Kroger 1 0.5

65 Total 1 0.5Grand Total 11 12.5

Training Type Biweekly History | Trend | Current

Firefighting p 53 1,894 156 EMS q 172 3,043 288

Rescue q 71 920 255 Driver/Operator q 30 1,503 52

Officers p 11 711 260 Daily Drills p 5 343 23

NIMS q 0 136 3 Haz-Mat q 0 1,187 2

Fire Prevention q 7 113 30 Instructors p 0 77 -

Dispatch p 0 52 13 Total q 348 9,979 1,081

10-Year over Year History YTD

15.2%

49.4%

20.5%

8.5%

3.2%

1.4%

0.0%

0.0%

1.9%

0.0%

0.0%

100.0%

0 250 500 750 1,000

inv_id unit Unscheduled Grand Total000014 ENG64 240 240

Grand Total 240 240

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Strategic Planning

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beavercreek t agenda p regular t monday f 25, 2019 1:00

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