04/12/23 1

Beginning Microsoft Word Class

What is Microsoft Word?

It is a word processor. You can

create letters, reports, faxes,

resumes, memos, agendas,

awards/certificates, calendars,

labels, purchase orders, web

pages and many many more

items.

04/12/23 2

Starting Microsoft Word1. Click Start button on the bottom left side of the screen with left mouse button. 2. Place mouse arrow on Programs3. Click Microsoft Word

Starting Microsoft Word…OR

1. Place mouse arrow on Start 2. Click Microsoft Office3. Click Microsoft Word

04/12/23 3

Starting Microsoft Word…OR

1. Double Click on the MS Word icon on the screen

04/12/23 4

04/12/23 5

Lab 1: Starting Word

1. Double Click the Microsoft Word Icon on your screen

04/12/23 6

Understanding the Word Window

1. Main Title Bar

This is where Document1 - Microsoft Word is listed - in blue at the top.

2. Menu Bar

This contains: File, Home, Insert, Page Layout, References, Mailing, Review, View.

3. Standard Tool Bar

This contains Past, Cut, Copy, ect.

04/12/23 7

Learning the Title Bar Main Title Bar Signifies what the document

is called and what program you

are in.

If it says Document and a number then you probably have not saved the document. Just as the picture to the right shows.

The program is listed as Microsoft Word

04/12/23 8

Learning the Menu BarMenu Bar

Contains File, Home, Insert, Page Layout, References, Mailing, Review, View

Each of these options have a menu (opens across the tool bar) that have commands you

can issue to Word.

04/12/23 9

Menus…A menu expands a list of options under one category, that are related to

that function.

You move your mouse arrow over the option you would like (highlights) and then click the left mouse button to select the option.

04/12/23 10

Learning the functions under File

FileIs a well used option that

contains many common functions

Save & Save As- Saves a document

Open – Opens saved documents

Close - Closes the document.

04/12/23 11

Lab 2: Menu1. Click File (in the top left

hand corner)

2. Locate New, Open, and Close (without clicking)

3. Click New

5. Click Blank Document

6. Click Close

This is how you use the menu

04/12/23 12

Learning the Functions under File continued

Commands under FileSave - Saves the document to a

folder or a directory. If you haven’t saved before this command will ask where you would like to save the doc. If you have already saved the document it will save the updates.

Save As…. - Saves the document to a folder or a directory of your choosing, provides a way to rename the document (i.e. if you want to have multiple versions) Or save under a new name.

04/12/23 13

Cursor (Blinking Vertical Line)

Blinking vertical line is called the cursor.

The cursor indicates where you can insert characters within the text.

To place the mouse pointer where you want the the cursor to appear click the left mouse button.

The blinking cursor will

appear where you clicked.

04/12/23 14

Cursor (Blinking Vertical Line)

It is important to remember that you must click the mouse after placing the pointer where you want to insert the text.

In a way you have to reactivate the window.

04/12/23 15

Typing in Word

The cursor (blinking vertical line) allows you to know where the characters go.

Backspace erases characters on the left side of the cursor.

Delete erases characters on the right side of the cursor.

04/12/23 16

Lab 2: Difference between Backspace and Delete

1. Type: Libraries are a great place to read.

2. Slowly press Backspace key to erase ‘read’

3. Place cursor before the word ‘place’

(use left arrow key)

4. Slowly press Delete key to erase ‘place to’

04/12/23 17

Typing in WordWhen you are typing in Word, unlike a typewriter, you don’t have to hit the return key to position to the next line. This is performed automatically for you.

Word automatically moves the text down to the next line if needed.

04/12/23 18

Lab 3: Typing in Word, Wrapping Text

1. Type:Welcome to the Carlstadt Public Library.

Our friendly staff is looking forward to meeting you. We maintain a selection of current books, magazines, audio books, CDs and DVDs for you to borrow; and as a member of the BCCLS consortium, we also give you access to the collections of 74 other area libraries.

2. Notice how Word wraps the text down to the next line.

04/12/23 19

Changing the Font Size

Font is the look of the printed text on the page

Click the drop down arrow beside the 12 (on the Standard Tool Bar), you will see a list of numbers appear.

These are font sizes, the larger the number, the larger the font size.

This is a font size of 20, This is a font size of 28.

04/12/23 20

Lab 4: Changing Font

1. Change your font size to 16

2. Type: Libraries are great!

04/12/23 21

When I’m saving what names do I use?

Microsoft Word states for file names: Complete name including the drive letter and folders and subfolders can be up to 255 characters.

File names cannot include any of the following characters: forward slash (/), backslash (\), greater than sign (>), less than sign (<), asterisk (*), period (.), question mark (?), quotation mark (“), pipe symbol (|), colon (:), or semicolon (;).

04/12/23 22

Saving in Word: Choosing a Name

Choose your name,

I try to be more descriptive and

include the date.

For example:

Libraries are great

You don’t have to use

underscores (the horizontal

lines between the words.

I choose to because I like the

way it looks.

04/12/23 23

Saving in Word: Benefits

Saving is beneficial because you can later edit your

document.

To save, you click File (on the menu bar), and then click Save.

Or Click File on the menu bar and click Save As...

Or Click the Icon (picture) of the little floppy disk

04/12/23 24

Default location for saved files

The default folder for saving documents in word is:

C:\Documents and Settings\My Documents

Some computers save under a different folder structure, but generally this is how Word saves documents.

04/12/23 25

Lab 5: Saving your FileSave your file that you just typed1. Click File 2. Click Save3. Notice: that word chooses the

first sentence as your filename.

4. At the bottom of the Save As window type the name file: Libraries are great

5. Notice: at the top of the window, it says Save in: and it has My Documents there. That is the default location.

6. Click Save button on the bottom right side of window

04/12/23 26

Closing your document

When you have saved your document, now you can close it.

Lab 6:

1. Click File

2. Click Close

04/12/23 27

Lab 7: Opening your document1. Click File2. Click Open3. Locate Libraries in

folder4. Click on Libraries(it should be highlighted)5. Click Open in the right

hand corner of the window

OR Double Click on Libraries

04/12/23 28

Finding Saved FilesIf you can’t locate your file, you can always use the search function.

Click the Start Button in the very bottom left hand side of screen.

Click the Search option

Click For Files or Folders

04/12/23 29

Using the Search

Type in the file name under Search for files or folders named:

And you can even type in a word or phrase that is contained within your document under

Containing Text:

Under Lookin:

Leave the Local Harddrives C:

the same. Most documents are

on the C: drive

04/12/23 30

Lab 8: Finding your file

1. Make sure your file is closed.

2. Click the Start button in the bottom left hand side

3. Click Search off the menu4. Click Files and Folders5. Pretend you can’t remember

what you called the file6. Click the box under

Containing Text:7. Type: Libraries8. Click Search Now9. Double Click on the libraries

file to open it.

04/12/23 31

Finding Files without SearchSince Word has a default location under My Documents or

My Recent, you can generally find your work in there. It is very helpful if you can take notice of what folder you

save in and what name you called the document. If you do this you will not have to use the Search function.

04/12/23 32

Questions?

This was a lot to cover, but I wanted to give you an understanding of saving, file structure and being able to find your file. These are the most important aspects of using word.

Next week we will do more with editing the text.