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Microsoft Word

Class 5

Shortcuts and other helpful tools

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Keyboard Shortcuts

Using combination of keys is sometimes quicker than navigating the mouse.

Once you get them memorized it is faster than using the drop down menus.

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Highlighting Text To Change It

1. Highlight text first

(a. Find the text you want to change

b. Hold down your left mouse button and drag across the sentence

c. Notice your text has a dark shadow on it. This is a highlight

Now you can click B to bold it or U to underline it

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Keyboard Shortcuts1. Open an existing document = Ctrl + 0

2. Open a new document = Ctrl + N

3. Close Document = Ctrl + W

4. Save = Ctrl + S or Ctrl + F12

5. Save As = F12

6. Copy = Ctrl + C or Ctrl + Insert

7. Cut = Ctrl + X or Shift + Delete

8. Paste = Ctrl + V

9. Bold = Ctrl + B

10. Italics = Ctrl + I

11. Underline = Ctrl + U

12. Spellchecker = F7

13. Thesaurus = Shift + F7

14. Print = Ctrl + P

15. Redo = Ctrl + Y

16. Undo = Ctrl + Z or Alt + Backspace

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Keyboard shortcuts: Lab 11. Press and hold down Ctrl key

then press the letter U key

(notice a square appears around the

U (underline button) on the standard toolbar)

2. Type: “I find television very educating, Every time somebody turns on the set, I go into the other room and read a book.”

3. Press and hold down the Ctrl key then press the letter U key (this will take off Underline, notice the square around the U is gone)

4. Press Enter

5. Press and hold down the Ctrl key and then press the letter B

6. Type: Groucho Marx

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Adding ClipArt

Word has a database of pictures. You can find graphics that relate to your documents content.

Pictures are a way to make your documents unique.

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Adding Clipart: Lab 2

1. Click Insert (on Standard Tool Bar)

2. Click Picture

3. Click Clip Art

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Adding Clip Art: Lab 2 cont.

1. On the Clip Art menu (on the right hand side of your screen)

2. Under Search For

3. Under Search text:

3. Type: mouse

4. Click Search

Pick the mouse clipart you like

you can scroll down using the arrows on the side scroll bar.

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Adding Clip Art: Lab 2 cont.

1. Click the gray drop down arrow to the right of the picture

2. Click Insert

OR

1. Double Click the clip art

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Adding Clip Art: Lab 2 cont.

You can enlarge or shrink the

picture.

1. Click on the picture once

(notice a black square around it)

2. Roll your mouse over the imbedded squares on the edge of the large black square. Until you see a little arrow with two tips.

3. Hold down the left mouse button and drag the square larger or smaller

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Finding and Opening Documents: Lab 7

1. Click File2. Click Open

My Documents the document will show up.

3. Double Click on the document called:Mr_Buck_Rogers_letter

If the document is not under My Documents, you will have to search.

4. Click File5. Click Close

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Using Search: Lab 81. Click Start Button (bottom left

hand side)

2. Click Search (off of the menu)

3. Click For Files or Folders

4. Under ‘Search for files or folders named:’

Type: buck rogers

5. Click ‘Search Now’ button

6. When the document is found click: ‘Stop Search’

button

7. To open the document: Double click on Mr_Buck_Rogers_letter

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Correct the Letter: Lab 9

Use Backspace and Delete to erase the incorrect letters and replace them with the correct letters.

Review:

Backspace erases text left of the insertion point

Delete erases text right of the insertion point.

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Saving and Closing a Document: Lab 10

After you have corrected the letter, you need to save it.

1. Click File2. Click Save (notice the

keyboard shortcut to the right of SaveCtrl + S)

Now we can close3. Click File4. Click Close

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Shortcut to open a document: Lab 11

If you have recently edited a document, Word stores the file at the bottom of the File menu.

1. Click File

Look at the bottom of the menu, you will see Mr_Buck_Rogers_letter

2. Click on Mr_Buck_Rogers_letter

This opens the document.

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Saving to a Folder: Lab 12

1. Click File

2. Click Save As…

3. Click the New Folder icon (looks like a folder with a shiny thing on the corner)

4. Type Oradell Letters for the name of the new folder

5. Click OK on the top right corner of this window

6. Click Save on the bottom right of the window

7. Click File

8. Click Close

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Opening New Folder: Lab 13

1. Click File

2. Click Open

Notice the folders in the left hand side of the screen

3. Double Click on the folder Oradell Letters

Notice Oradell Letters is at the top in the box

4. Click on the Open button in the bottom right side of the window

Now your document is in a folder called Oradell Letters which is in the folder My Documents and so on….

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Questions?

We have learned a lot during these past 5 weeks.

There are some very good books that go into much more detail.

If you have any questions you can call at 201-262-2613 or stop by my desk.

It was a pleasure to have you in

class.