benazir bhutto shaheed · 1.1 benazir bhutto shaheed youth development program (bbsydp), a mega...

BENAZIR BHUTTO SHAHEED

YOUTH DEVELOPMENT PROGRAM

WORKING UNDER

BENAZIR BHUTTO SHAHEED

HUMAN RESOURCE RESEARCH AND DEVELOPMENT BOARD

GUIDELINES (VERSION-VIII)

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Contributors

i. Board/Steering Committee

ii. Technical Committee

iii. PGL Review Committee

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PREFACE

Program Guide Lines (PGL) version VIII provides strategies and gives guideline about policies

and rules that are applicable on training streams running under BBSYDP. Each section of this

guideline is to refine the stakeholder’s approach towards implementation of BBSYDP trainings.

This document should be viewed as general and training specific guidelines. It helps its readers

to understand and follow the BBSYDP policies while they intend to work with BBSYDP, as

trainees, training partners and consultants etc.

The purpose of this document is to promote proper implementation and have uniform practices

by all its users. It has been divided in sections under specific heads for easy reference and it

provides clear guidance to its readers. It is expected that this document will not only be a source

of information for the stakeholders but their suggestions/feedback will also help to improve it

further. The Program Guide Lines is periodically reviewed and revised in order to meet the ever

changing Program requirements.

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TABLE OF CONTENTS

TOPIC PAGE

ABBREVATIONS. 6

SECTION – I, INTRODUCTION 7

PROGRAM AIMS & CONCEPT 7

VISION 7

MISSION 7

OBJECTIVES 8

SECTION – II, PROGRAM IMPLEMENTATION 9

BOARD-BBSHRRDB 9

TECHNICAL COMMITTEE : 9

PROGRAM COORDINATION UNIT (PCU) AND ITS REGIONAL AND

DISTRICT OFFICES:

9

REGIONAL/ DIVISIONAL COORDINATION COMMITTEE (RCC) 9

DISTRICT COORDINATION COMMITTEE (DCC) : 10

REPORTS AND MONITORING & EVALUATION (M&E) 11

SECTION III, TRAINEES SELECTION, STIPEND PAYMENT AND

GENERAL INFORMATION

12

TRAINEES OF BBSYDP 12

TRAINEES’ SELECTION AND PLACEMENT CRITERIA 12

ADVERTISEMENT FOR SELECTION OF TRAINEES. 12

A. PUBLIC SECTOR TRAINING WING: 12

B. PRIVATE SECTOR TRAINING WING: 13

Joining of Trainees 13

Attendance and Stipend of Trainees 14

Stipend & Dislocation Allowance (General Considerations) 14

Stipend & Dislocation Allowance (Special Provisions for PMUs) 15

Leave to Trainees 15

Dual Registration 15

GRADUATION CEREMONY AND DISTRIBUTION OF CERTIFICATES 16

MICRO FINANCING 16

FEEDBACK ON TRAINING 16

BLACKLISTING OF TRAINING PARTNER / INSTITUTE 16

FOREIGN FUNDED TRAINING IN PSTW 17

PROCUREMENT UNDER WORLD BANK PROJECTS 17

KEY PERFORMANCE INDICATORS/GRADING OF INSTITUTES PUBLIC

AND PRIVATE SECTOR INSTITUTES.

17

CATEGORIES OF INSTITUTES 17

KEY INDICATORS 18-20

SECTION-IV, PUBLIC SECTOR 21

TRAININGS 21

PROJECT MANAGEMENT UNIT (PMU): 21

PURCHASE OF EQUIPMENT, FURNITURE, CONSUMABLES FROM

PROGRAM FUNDS

22

PUBLIC SECTOR TRAINING MECHANISM 22

The Prerequisite of Proposal for Training (PFT) 22

Preparation of Proposal for Training(S) 23

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TOPIC PAGE

Procedure for Approval of PFT 23

Selection of Public Sector PMUs/ Institutes / Premises 23

Roles of the Stake Holders 24

Post Training Employment Verification 24

SECTION-V, PRIVATE SECTOR 25

TRAININGS 25

PROPOSAL FOR TRAINING (RFP) UNDER PSTW: 25

Selection Mechanism and Contracting with Private Sector Training Providers: 25

The Prerequisite of Technical Proposals of Training Providers 26

ROLE OF TRAINING PROVIDERS: 26

ROLE OF PCU: 27

DETAILS OF SERVICE PROVIDERS’ COMPLETION REPORTS 27

POST TRAINING EMPLOYMENT 27

Definition: 27

Modes of Verification 28

Verification under the World Bank SSD Project 28

SECTION-VI, MANAGEMENT INFORMATION SYSTEM 29

PROGRAM’S WEBSITE 29

ONLINE APPLICATION FORM 30

ONLINE PLACEMENT 30

E-REGISTRATION 30-31

ONLINE ATTENDANCE 32

RELEVANT ACCESS TO WEB PORTAL TO TRAINING PROVIDERS 32

ANNEXURE

Annexures are available in Booklet of Annexure as per the order mentioned in this Guideline

Please visit [folder-Booklet of Annexure to PGL-VIII] www.bbsydpsindh.gov.pk

http://www.bbsydpsindh.gov.pk/

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ABREVATIONS

BBSHRRDB-Benazir Bhutto Shaheed Human Resource Research Development Board

BBSYDP-Benazir Bhutto Shaheed Youth Development Program DMC- District Monitoring Coordinator DC-Deputy Commissioner DMC-Departmental Monitoring Committee DA-Dislocation Allowance DRO-Draft Release Order DCC-District Coordination Committee ESR-Education Sector Reforms EOI-Expression of Interest EFR-Education for All EMDG-Education Millennium Development Goals FFM- Fund Flow Mechanism HRD-Human Resource Development HEC-Higher Education Commission MPR-Monthly Progress Report NEP-National Education Policy NAM-New Accounting Module NCHD-National Commission for Human Development PGL- Program Guide line PCU-Program Coordination Unit PSTW-Private Sector Training Wing/Public Sector Training Wing PRSP-Poverty Reduction Strategy Papers PFTs-Proposals for Trainings PC-Provincial Coordinator PMU-Project Management Unit PNC-Pakistan Nursing Council PD-Project Director RFPs-Request for Proposals RC-Regional Consultants RCC-Regional Coordination Committee SPPRA-Sindh Public Procurement Regulatory Authority SBTE-Sindh Board of Technical Education SMC-Sindh Nursing Council TTB-Trade Testing Board

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SECTION – I

INTRODUCTION

1.1 Benazir Bhutto Shaheed Youth Development Program (BBSYDP), a mega initiative of

the Government of Sindh, launched in 2008 with the “Aim” of addressing twin issues of

un-employment and poverty through skill development trainings.

1.2 Since its inception, the Program has successfully managed to train over 2, 50,000 youth

in various (over 300) trades. In recognition thereof, the international organizations, like

World Bank and UNICEF have jointly ventured with their grants, loans and aid

programs.

1.3 The government in recognition of its achievements has transformed BBSYDP into

Benazir Bhutto Shaheed Human Resource Research & Development Board

(BBSHRRDB) through an Act1 of Sindh Assembly dated 1st April, 2013, with an

enhanced mandate. Now, the BBSYDP is working under the umbrella of BBSHRRDB

with the mandate to launch two training per year in January & July.

VISION

1.4 Skilled and Constructive youth, shaping a peaceful, prosperous and strong Pakistan.

A. VISION (Short-term):

a. Semi-literate and educated youth provided employable skills and certification to

meet the demand of local and international market,

b. Maximum available training institutes of Sindh Government activated and

equipped to provide required training (where dormant, reactivated in stages),

c. Private and public sector coordination procedures and channels established,

d. Public awareness at grass root level of BBSYDP.

B. VISION (Long-term):

a. Quality of Human resource improved (skilled and disciplined),

b. Trained manpower export to international markets,

c. Earning capacity of semi-literate and educated youth enhanced,

d. Reward of education recognized by a majority of urban and rural population,

e. Public & Private Sector Centre of excellence for vocational training formed in

Sindh,

f. Foreign donors attracted to the program.

MISSION

1.5 Addressing twin issues of un-employment and poverty through skill development by

imparting trainings in employable skills and by enabling them to get decent employment.

1 “The Benazir Bhutto Shaheed Human Resource Research and Development Board ACT, 2013” Sindh Act No.XXXV of 2013

passed by the Sindh Assembly on March 13,2013.

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OBJECTIVES:

1.6 To train and enhance Sindh-wide youth employable skills through public and private

sector training wings,

1.7 To address poverty in rural and urban areas with special emphasis on gender equality,

1.8 To conduct periodic survey of the Program to check if it meets the national, international

job market and certification requirements.

1.9 To train human resources in Sindh to cater to the needs of public and private sector in

local and international markets.

1.10 To provide stipend to various categories of unemployed youth, with a view to provide

them some income.

1.11 To provide quality trainings and certification to unemployed, youth through technical

and professional institutes and “On-Job training” by the public and private sector to

increase their employability.

1.12 To provide linkage to the trained manpower to the local and international job market and

explore self-employment opportunities and facilities.

1.13 To encourage the industry to comply with Apprenticeship Ordinance 1962 and its

rules/regulation 1966. Propose amendments/changes to make it applicable to present

industry requirements.

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SECTION – II

PROGRAM IMPLEMENTATION

This mega initiative is implemented through an organized setup; details of each tier in

the organization are given below:

BBSHRRDB:

2.1 The Board is the apex policy formulation body headed by Chairman BBSHRRDB2to

provide the leadership and guidance to steer the Program activities.

TECHNICAL COMMITTEE3:

2.2 The Technical Committee provides guidance on technical aspects of the Program. The

major functions of this committee includes:

a) to consider Proposals for Training(PFTs4) from Public Sector to forward them for

further consideration/approval,

b) to consider training proposals (RFPs5) of Private Sector Partners to allow PCU to

award contract/ sign MoU(s)

c) to consider/evaluate other relevant proposals for approval/guidance/further

recommendations to BBSHRRDB

d) to give guideline/observations on any uncertainty or resolving any related issue(s)

or giving recommendation to BBSHRRDB for further consideration/guidance etc.

PROGRAM COORDINATION UNIT (PCU)6:

2.3 PCU runs the program, provide guidance and carry out BBSHRR&DB the apex forum

approved policies. This includes implementation and monitoring of skill development

training(s) from its/their inception till completion. In order to achieve the objectives of

the Program, PCU closely liaises with PMUs and training partners to help them improve

the quality of their services.

2.4 PCU’s other activities include organization of seminars to raise awareness, initiation of

a centralized media campaign for the program, maintenance of a data pool for Provincial

Government and research based surveys.

2.5 PCU works under the Administrative control of Board’s Secretariat. It executes training

program through two streams i.e. Public Sector Wing which is to deal with

departments7and the Private Sector Training Wing which contracts with private sector

training institutes/organizations.8

REGIONAL/ DIVISIONAL COORDINATION COMMITTEE 9(RCC)

2.6 Regional/Divisional Coordination Committees are the arms of PCU at regional level to

coordinate between PCU and the respective administrative division of Sindh. These

committees make effort to ensure better and efficient operation of the training programs

of BBSYDP, at division level.

2 Notification and Organ gram are available at www.bbsydpsindh.gov.pk; at Annexure III and IV.

3. Notified by SGA&CD. 4 Proposal for Trainings 5 Request for Proposals 6 Organogram of BBSYDP and ToRs are available at www.bbsydpsindh.gov.pk; at Annexure V and VI 7Refer section IV for details 8Refer section V for details 9ToRs of RCCs



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DISTRICT COORDINATION COMMITTEE (DCC)10:

2.7 District Coordination Committees (DCCs) headed by Deputy Commissioners are

responsible to promote, implement, coordinate and monitor the Program in the respective

districts. The DMCs act as the Secretary to these committees and DMU work as the

Secretariat in districts.

REPORTS AND MONITORING & EVALUATION11 (M&E)

2.8 PCU-BBSYDP has developed a format for Monitoring & Evaluation as follows:

a) Monitoring & Evaluation (M&E) initiated by Project Management Unit (PMU):

S. No Types of

Reports Responsibility Time line

Reviewed

by

1 Base line Report

PMU,

Each Training

Institute / place

proposed.

Before

recommendation /

approval by technical

committee

PCU

PMU,

Consolidated

report.

Before registration of

trainees /

commencement of

course(s)

PCU

2 Inception Report

from department

PMU,

Prepared and

reported.

15 days after the

commencement of

training session

PCU

3

Monthly

Progress Report

(MPR)

Each Training

Institute By 5th of every month

PMU

Consolidated

report by PMU

By 10th of every

month PCU

4

Monthly

Expenditure

Statement

PMU By 10th of every

month. PCU

5

Course

Completion

Report

PMU Within 7 days of

completion of course. PCU

6

Project

Completion

Report (PC-IV)

PMU 30 days after

completion of project BSC

b) Monitoring & Evaluation (M&E) initiated by Provincial Coordination Unit (PCU)

for Submission for Board & Government:

Types of Reports Time line Reviewed by

Consolidated Analysis of

all PMU Base line Reports

Within 30 days of receipt

in PCU.

Technical Committee

Analysis of departmental

training Inception Reports

15 days after the receipt of

Inception Reports

Technical Committee

Monthly Program Report Third week of every

month.

Technical Committee

Third Party Evaluation After completion of

training program

BBSHRRDB

10ToRs of DCCs 11 Specimen Forms for reporting are available at www.bbsydpsindh.gov.pk; and at Annexures XVI, XVII, XVIII, XIX, XX and

XXI


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c). Monitoring & Evaluation (M&E) for Private Sector Training Wing (PSTW):

S. No Types of Reports Responsibility Time line / Frequency Reviewed by

1 Base line Report PCU 1 to 2 months after the last

date of receiving of RFP

Procurement

Committee

2 Contract

PCU (to prepare and

sign) & PSTP (to

sign)

Right after final selection

of PSTP

Procurement

Committee

3 Authentication

Certificate PSTP Before Start of Training

Program

Officer

4 Training Plan PSTP Before Start of Training Program

Officer

5

Monthly

Attendance Report

(Hard Copy)

PSTP Monthly Program

Officer

6 Test Results PSTP Monthly Program

Officer

7

List of trainees

registered with

certifying agency

PSTP After completion of 75%

curriculum

Program

Officer

8 Course Completion

Report (Summary) PSTP

Immediately after

completion of training

Program

Officer

9

Course Completion

Report

(Employment

Status)

PSTP Within 3 months of


Program

Officer

10

Report of

Certification

Ceremony

PSTP Within 3 months of


Program

Officer

11

Program

Monitoring Report

(PMRs)

Representative of

PCU

Random (at least 3 visits in

a month at each training

facility)

Program

Officer /

M&E Officer

12

Third Party

Validation

(Inception)

Firm selected for this

purpose by PCU

Immediately after


Committee

constituted

for this

Purpose

13

Third Party

Validation

(Reporting)

Firm selected for this

purpose by PCU

Immediately after

completion of 3 months

after training

Committee

constituted

for this

Purpose

14 Tracer Study PCU

After completion /

termination of contracts of

all PSTPs

Committee

constituted

for this

Purpose

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SECTION – III

TRAINEES SELECTION, STIPEND PAYMENT AND

GENERAL INFORMATION

TRAINEES OF BBSYDP

3.1 BBSYDP has a comprehensive selection criterion for trainees in both Public and Private

Sector Training Wings. The trainees under PMU are selected by the PMUs as per the

terms and conditions laid down in PGL. There will be two training sessions one starts

from January-February and other from July-August each year.

TRAINEES’ SELECTION AND PLACEMENT CRITERIA:

3.2 Any unemployed youth between 18-35 years, having domicile of Sindh, will be eligible

if she/he has not availed any training course under BBSYDP training program or any

other Govt: institutes running skill development program,

3.3 Selection shall solely be based as per the prescribed policy on merit,12

3.4 The applicant is required to travel to location/district other than place of residence, if the

selected course is not available in his/her home district.

3.5 Preference may be given to:

a) Female candidates.

b) Candidates from households with proven income below poverty line.

ADVERTISEMENT FOR SELECTION OF TRAINEES

A. PUBLIC SECTOR TRAINING WING:

3.6 All training related program activities must be carried out in a transparent manner and

through wide publicity in media and website. Advertisement for the invitations of

applications will be published in leading newspapers.

3.7 In accordance with the approved PFT, all PMUs will prepare the advertisements/media

plan for their respective training programs which will be forwarded to PCU for vetting

and standardization, and shall later be published by PCU/PMU for selection of trainees.

3.8 The advertisement for applications will have district and location wise detail of courses

to help the applicants select the course(s) with their choices and convenience.

3.9 Application forms can be filled/submitted as per procedure notified in the leading

Newspapers/Program’s or PMU’s Website and as per instructions by the training

provider.

3.10 The applicants, where applicable, will be informed about the holding of screening activity

and the declaration of results i.e. place, time and date of test/interview and merit list/result

etc.13 communicated through newspapers, website, SMS etc. and posting notice(s) at

application receiving desks in addition to any other reliable and effective means. PMUs

will obtain pre-activity approval from PCU.

12 Factor(s) as per approved mechanism of public/private sector trainings maybe considered to ensure merit i.e. Qualification,

marks, testing, interviews to determine aptitude/merit etc. ensuring equal chances for the applicants. 13 Or as per approved selection criteria

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3.11 PMUs ensure the compilation of the required data of all successful and unsuccessful

applicants after the interview / test where applicable.

3.12 A list of all shortlisted candidates will be sent to BBSYDP MIS section on prescribed

format for its clearance against duplication & self-duplication with own record and

NADRA. After the verification and clearance by PCU-BBSYDP, the merit list of the

successful applicants will be shared with PMU for issuance of training offer letters to

applicants.

3.13 Offer letters duly signed by PD should be made available at the training center for

acceptance of successful candidate(s).

3.14 PMU(s) will be responsible to collect/verify/provide complete required

data/particulars/certificates/documents including “CNIC” and stipend disbursement

details14” of trainees to PCU.

3.15 In case of any misinformation by applicant(s) and manipulation/ maneuvering/forgery by

trainee(s); PMU(s) will be held responsible to take strict action against him/her under

intimation to PCU and AD, accordingly.

3.16 PMU will provide a final list of registered trainees on its web portal as per the format

along with the certificate of having obtained the undertaking from each trainee.

B. PRIVATE SECTOR TRAINING WING:

3.17 Applicants shall be informed about the available trades in district through Newspaper

and BBSYDP web portal.

3.18 Online applications facility is available at the program website

www.bbsydpsindh.gov.pk.

3.19 Applicants must provide desired information through prescribed application form.

3.20 Initially, on the basis of the data available in the application form, “Tentative Placement”

will be made by the Committee with the contextual representation. Tentative Placement

will be made as per approved algorithm for placement15 with the order of merit in a way

that the Training Partner Institute/Organization will be able to verify the basis of

selection16.

3.21 It is mandatory for all selected trainees to produce original CNIC and other documents

to the training provider for verification. Training provider shall be solely responsible for

any discrepancy identified later on. After registration, all trainees data provided by PSTPs

will be checked with MIS record and NADRA for duplication & CNIC verification.

3.22 JOINING OF TRAINEES

a) The selected trainees would be allowed maximum 07 days joining time or as

advertised

b) Trainees will be registered online and will receive their duly signed offer letters by

PSTP. A duly signed copy of such signed offer letters17 will also be shared with

PCU-BBSYDP by the PSTP.

c) After the publication of first list / issuance of offer letters, if the selected trainee(s)

do not report within the stipulated time, subsequent list (data of trainees on wait list)

will be issued. The reporting time for subsequent lists will be as specified.

d) No trainee will be accepted/ enrolled after commencement of training except in

exceptional circumstances. The stipend would be calculated from the date of

commencement of training/joining.

14 For the disbursement and verification of Stipend/Dislocation Allowance; the stipend payment shall be made as per the

procedure prescribed by the PCU. 15 Algorithm for Tentative Placement of Trainees for the Trainings under PSTW, is available at www.bbsydpsindh.gov.pk and

at Annexure VII 16Originality of the applicant with his/her educational qualification, marks sheet, CNIC and Domicile etc. 17 E-Registration (Electronic offer letter) at Annexure VIII


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e) ID cards with photograph shall be issued to successful trainees followed by

commencement of training. These ID cards are to be worn around the neck by trainees

for easy identification by monitoring team.

3.23 ATTENDANCE AND STIPEND OF TRAINEES

a) Trainees having 85% attendance or more would be eligible for full stipend and

Dislocation Allowance (DA) as admissible. However, in case of attendance varying

between 60% to below 85%, trainee would be eligible for 50% stipend and 50%

dislocation allowance as admissible.

b) If attendance is below 60% no stipend and dislocation allowance will be paid, the

trainee shall be given a written warning advising him/her to improve attendance. The

trainees having attendance below 60% during two consecutive months shall be

expelled from the trainings by the training provider under intimation to PCU through

written order.

c) Prior to making of the above written determination, the trainee must be given in

writing the action being considered and the basis therefor; and the trainee will be

given a chance to submit in writing a reasonable justification against the proposed

action; yet the decision will exclusively be subject to the satisfaction of authority with

the validity of justification.

d) Every institute/organization must maintain a daily attendance register duly checked

and verified by in charge. All trainees in attendance shall sign the attendance sheet.

No trainee would be allowed to sign the attendance sheet after one hour of

commencement of training/classes.

e) In case of field attachment (OJT), an attendance diary/register must be provided to

each trainee to be signed by the person to whom the trainee has been deputed. The

training in-charge in the district would counter check this diary weekly.

f) Every Institute must maintain training plan and training diary for proper training

monitoring and presence of trainees. Training Cost will be paid to the Private Sector

Institute on the attendance of three visits noted by POs or DMCs18. The stipend and

dislocation allowance will be paid as per the attendance reported by the Institute or

as noted by monitoring teams.

g) PSTW training partner Institute must comply with the clauses stated in the contract

signed between the institute and PCU, regarding facilitation to the trainees in opening

of their bank accounts in designated branches of the Bank engaged by BBSYDP or

facilitating any alternate provision/method specified by BBSYDP in contract to

accelerate the pace of stipend transfer to trainees.

h) In case a trainee is paid through crossed cheque, it must contain CNIC number of the

trainee on the cheque and the counter foil.

i) In case a trainee is paid his/her stipend through non formal banking channels, his/her

credentials must be fully verified by the training provider/organizer. A small amount

may be deducted from monthly stipend of the trainee by the facility provider at the time

of transaction.

3.24 STIPEND & DISLOCATION ALLOWANCE (GENERAL CONSIDERATIONS)

a) All these streams PMU / PCU-PSTW shall be responsible for disbursing monthly

stipend to the trainees at the flat rate of Rs.2,500 per month (or as revised)19; for

actual training period as per available provisions.

b) To facilitate those candidates who will be undertaking trainings and travel more than

70 kilometers or to Karachi20, a dislocation allowance will be provided on actual basis

or as decided and notified by PCU from time to time.

18 contractual obligations will override 19 On the basis of attendance 20 Subject to substantial claim, endorsement and verification by DMC/PO

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c) Dislocation allowance will be considered to a trainee on production of following

documents:

i. Attested copy of Domicile

ii. Attested copy of CNIC21

iii. Any other proof showing that trainees have actually been displaced from

hometown due to the selection in training.

3.25 STIPEND & DISLOCATION ALLOWANCE (SPECIAL PROVISIONS FOR

PMUS)

a) PMUs will observe the “Financial Procedure” developed for the Program with the

approval of Finance Department and strict observance of transparent accounting and

financial procedures.

b) The Project Director of concerned PMU will issue sanction order before

disbursement of stipend and dislocation allowance22.

c) All payments of trainers, trainees and training institutes would be made as per

financial procedure beside any further instructions communicated to them in the said

context.

3.26 LEAVE TO TRAINEES

a) Any kind of leave other than serious illness must be discouraged. However, the

trainees can be allowed two days leave per month on request and only Institute in-

charge is authorized to allow such leave provided that the trainee would recover the

loss of training/studies in a satisfactory manner.

b) Leaves of more than two days can be authorized by the Deputy Provincial

Coordinator (PSTW) and PD-PMU concerned; a trainee could avail leaves of

maximum 10 days if the trainings are of less than 6 months duration in unavoidable

special circumstances provided that the training loss would be recoverable.

c) In case of Training Programs of more than six months duration leave entitlement may

be determined with the approval of PC-PCU to the maximum of 25 days, in special

circumstance that the training loss would be recoverable.

d) Only sanctioned leave would be considered in calculating the attendance.

3.27 DUAL REGISTRATION.

a) An applicant who has applied for more than one training course and is selected for

more than one course should intimate in writing the course he/she is joining and ask

for his/her name to be excluded from the other course.

b) Cases detected of dual registration and receiving stipend from more than one training

course would be expelled from all courses and recovery of paid stipend made through

revenue staff / police. Such candidates will be black listed from the Program.

c) Trainees, who have already received training under this Program shall not be eligible

to join another course, if found under status of duplicate CNIC, then they will be

treated as per para 3.28 (b) above.

d) In case a trainee is found furnishing fake, fraudulent, bogus, manipulated information

to justify his/her training; he/she will be dealt in accordance with the applicable law.

3.28 GRADUATION CEREMONY AND DISTRIBUTION OF CERTIFICATES

21 Showing that the trainee’s temporary address show the dislocation[ dislocation will be determined, upon confirmation of

present address of trainee, actual address with reference to the training location showing the displacement justifying for

Dislocation Allowance 22 In accordance with afore defined criteria

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All training institutes/PMUs are required to hold a launching/ orientation ceremony at

the start of training (optional) and certificate award ceremony at the completion of

training period to award certificates to successful graduates (compulsory). These

certificates could either be authorized by external certification agency for

testing/examination and external certification (Organizations, Boards, Institutes,

University etc.) or by the service provider/organization, that have proof of status as

authorized certificate awarding body for offered course or as agreed with BBSYDP.

MICRO FINANCING

3.29 Training provider may coordinate with the micro finance institutions to expedite their

efforts to encourage self-employment/ entrepreneurship for the Graduates of the

Program; in case when the training partner intends to facilitate the employment as defined

at para 5.11.

3.30 Program will encourage “business plans” related courses/trainings and will prefer such

normal training/courses which have the potential to ensure self-employment.

FEEDBACK ON TRAINING (TRAINEE AND PUBLIC SECTOR)

3.31 Trainees will be encouraged to send “Feedback Form”23 to PCU within 3 months after

completion of training. As an incentive the trainees filling the form will have an

opportunity to participate in the “Lucky Draw”. All “Feedback Forms” received will be

numbered and a lucky draw held. The winners will be given prizes. All training partners

of public and Private sectors conducting training under the program will maintain contact

details of all the trainees.

3.32 The Administrative Head of training partner from Public Sector will nominate a person

not below the rank of BPS-17 to contact 100% successful graduates after 3 to 4 months

of course and check about the employment. The information along with the trainees’

details is to be provided to PCU as a part of project completion report.

BLACKLISTING OF TRAINING PARTNER / INSTITUTE:

3.33 Training Partner/ Institute will be blacklisted for training as a whole or in a trade in which

it does not perform as per mutually agreed parameters and including following:

a. Replacement or engagement of tutors by not equally qualified and without

intimation to PCU 24,

b. Fails to furnish reports as per guidelines/instructions of BBSYDP,

c. Fake attendance and failure to prove forward linkages before the completion of

training program,

d. Subletting of training program,

e. Breach of Agreement or Memorandum of Understanding (MoU),

f. Fails to provide at least 20% (public sector) and 40% (private sector) employment

facilitation to BBSYDP graduates Institutes/Training,

g. Fails to obtain 50% satisfactory PMRs25, any deviation by the training provider

from conditions of selection and contents of Technical Proposals mentioned in

paras 5.3 and 5.4 shall result in relevant trade / campus of that training provider

be declared as black listed for one complete phase.

h. Takes a part or complete stipend of the trainee through any means.

3.34 FOREIGN FUNDED TRAINING IN PSTW

23 Format for Trainees’ Feedback Form at Annexure IX 24 Within one week of the such replacement/engagement 25 Program / Progress Monitoring Report see at Annexure XV

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PSTW, besides executing GoS funded training, is running trainings under Sindh Skills

Development Project (SSDP), funded by World Bank to strengthen its training programs.

Only private sector training partners are paid from WB funded SSDP.

3.35 PROCUREMENT UNDER WORLD BANK /FOREIGN FUNDED PROJECT

All types of procurement under SSDP/Foreign Funding shall be in accordance with the

World Bank/Funding Agencies Procurement Guidelines.

3.36 KEY PERFORMANCE INDICATORS (KPIS)/GRADING OF INSTITUTES OF

PUBLIC AND PRIVATE SECTORS

It is a mechanism by which an institute selected for imparting the skills training courses

of BBSYDP is to be graded. It provides a benchmark for comparison amongst various

institutes and trades offered therein.

The gradation of the institutes will be made by base line verification Committee. The

gradation committees at PCU level shall be empowered to conduct the grading of

Institutes after due verification of Institutes. The Committee will submit its

recommendation/grading to Technical Committee along with the base line report which

will be considered for deciding the training charges. The gradation awarded by the

committees and endorsed by Board shall be valid for two years. Board shall provide an

appeal system for review and reassessment of the grading awarded by the committee.

3.37 CATEGORIES OF INSTITUTES:

Based upon the recommendation/grading of the committee, the institute will be awarded

following categories:

3.38 KEY INDICATORS:

Following are the important indicators for awarding marks to the institutes for their

Gradation.

S#N Category Marks Remarks

1 A-ONE 90 and Above There will be 100 total marks and may be awarded

highest training charges for the trade.

2 A 80-89 Up to 5% less training charges from A-One Category

3 B 70-79 Up to 10% less training charges from A- Category

4 C 60-69 Up to 20% less training charges from B- Category

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S#N KEY INDICATORS Marks

1.

MARKET VALUE OF OFFERED TRADE/COURSE:

Documentary proof of regular or annual enrolment of trade/course in institute/ Market

Study/Skill Requirement in Country(Labour Survey) /Job opportunities/Vacancies

announced (both in public and private sector)/Local Market Demand[ 15 Marks].

NOTE:

10% of institutes capacity trainee self financed their training--------------------------(05 Marks)

25% of institutes capacity trainee self financed their training------------------------- (10 Marks)

50% or plus- of institutes capacity trainee self financed their training--------------( 15 Marks)

POST TRAINING EMPLOYMENT FACILITATION AND LINKAGES WITH

MARKET.

Percentage/ number of overall trainees/graduates/ who have been facilitated for

employment (Internship/Regular/self-employment/higher education)both in country and

out of country along with documentary detail i.e. Contact Number of employer

/trainees/offer letters/pay slips, etc (if any. Detail and nature of linkages/

MOUs/Agreements/etc. must be shared as a proof [10 Marks].

NOTE:

10% trainees internship with related industry can be ensured------------------------(02 Marks)

25% trainees internship with related industry can be ensured----------------------- (05 Marks)

50% or plus trainees internship with related industry can be ensured---------------(10 Marks)

FACULTY /TUTORS CAPACITY/ TRAINING MANUALS/ TRAINING

MATERIAL/ LEARNING CLIMATE/ FACILITIES:

Details of Faculty/Teaching staff along with their qualification, experience, nature of

appointment/job, along with the details of curriculum/training manuals and material are to

be provided [15 Marks].

NOTE:

TUTOR’S QUALIFICATION

All tutors graduated for all trades----------------------------------------------------------(05 Marks)

50% tutors graduated for 50% diploma for all trades-----------------------------------(04 Marks)

All tutors diploma for all trades------------------------------------------------------------(03Marks)

TUTOR’S EXPERIENCE

All tutors with +5 yrs teaching experience------------------------------------(05 Marks)



TRAINNG MATERIAL

100% training material and manual available as per offered curriculum---(05 Marks)

75% training material and manual available as per offered curriculum ----(03 Marks)

50% training material and manual available as per offered curriculum -----(02 Marks)

25

[15+10]

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2.

OVER ALL REGISTRATION/ENROLMENT EXCLUDING BBSYDP

TRAINEES:

Details of overall regular/periodic enrolment in institute with documentary evidence

excluding BBSYDP trainees [10 Marks].

NOTE:

100% of capacity enrolled----------------------------------------------------------------(10 Marks)

50% of capacity enrolled -------------------------------------------------------------- (07 Marks)

25% of capacity enrolled --------------------------------------------------------------- (04 Marks)

25

[15+10]

3.

FINANCIAL STRENGTH:

An institute must have sufficient financial strength to avoid bankruptcy and provide details

of assets/accessories/annual turnover, etc.[ 15 Marks]

NOTE:

Financial Capacity to run complete Course---------------------------------------------(15 Marks)

Financial Capacity to run 50% Course-------------------------------------------------(10 Marks)

Financial Capacity to run 25% Course--------------------------------------------------(05 Marks)

AFFILIATION/DEGREE AWARDING BODY:

An institute will have to provide documentary proof that whether an institute is a degree

awarding body or it is affiliated with(HEC,TTB, SBTE, SMC, PNC, etc.) any of Degree

awarding bodies [ 10 Marks].

NOTE:

Institute recognised examining & degree awarding by HE26C, City & Guilds----(10 Marks)

Institute recognised examining & degree awarding by SBTE27,S28MC,PNC29----(08 Marks)

Institute recognised examining & degree awarding by TTB30------------------------(05 Marks)

25

[15+10]

4.

INFRASTRUCTURE & ALLIED FACILITIES:

Details of class rooms, labs, workshops, seminar hall, library, projector, Washrooms,

power backup, drinking water, cleanliness, etc. [10 Marks].

To be checked against the trainees demanded by the institute.

NOTE:

100% infrastructure+ Facilities to conduct trade, training-----------------------------10 Marks)

75% infrastructure+ Facilities to conduct trade, training -----------------------------(07 Marks)

50% infrastructure+ Facilities to conduct trade, training -----------------------------(04 Marks)

10

26 .HEC-Higher Education Commission 27 .SBTE- Sindh Board of Technical Education 28 .SMC-Sindh Medical Council 29 .PNC-Pakistan Nursing Council 30 TTB-Trade Testing Board

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5.

RELEVANT EXPERIENCE AND PAST PERFORMANCE:

Documentary proof of number of Years in the Relevant Training in sind imparting skill

training [15 Marks].

NOTE:

100% trainees graduated facilitated for post training employment-----------------(10 Marks)

75% trainees graduated facilitated for post training employment-------------------(08 Marks)

50%% trainees graduated facilitated for post training employment----------------(05 Marks)

25%% trainees graduated facilitated for post training employment----------------(03 Marks)

List of Organizations / Clients which utilize services of Institute / Organization .Is the Institute/

Organization pre-qualified by any Government department for offered trainings, if yes then list all

such Departments.

NOTE:

2 or more organisations/Govt: Dept: working Experience---------------------- (05 Marks)

1 Organisation/Govt: Dept: working Experience----------------------------------(03 Marks)

No experience of working with any organization/Govt: Dept:-------------------(01 Mark)

15

T0TAL MARKS 100

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SECTION – IV

PUBLIC SECTOR

TRAININGS

4.1 Public sector Training Program deals with the Government departments. This wing of

PCU was setup considering the high need of reforms in the public sector departments,

where training resources were available; but grossly underutilized or lying abandoned.

PCU made a way for the departments to share their resources and experience to develop

human resource in province. PCU coordinate, fund and monitor the training running

under Public Sector Training Wing through PMU.

4.2 The trainings of individuals shall be carried out from various training partners of public

sector, by means of both in-practice and customized courses for different trades/fields as

per Training Needs Assessment (TNA) conducted for market demand. Preferably these

trainings will have an On Job Training (OJT) portion on need basis. The OJT may be

proposed by the PMU in accordance with the requirements of trade planned with

prospective employers in the private sector.

4.3 A Public Sector Training Provider/partner will have to submit Proposal for

Training (PFT) on the format of PC-I.

4.4 A public sector training provider must nominate a Project Director and a focal

person for the correspondence.

PROJECT MANAGEMENT UNIT (PMU):

4.5 Each training partner from Public Sector will notify a Project Management Unit (PMU)

for implementation of PFT. In case trainees’ number is below 600; the PMU will have a

dedicated team of maximum 6-7 officers / staff31. The Project Director, Accounts Officer

and Officer / official having responsibilities of MIS will attend two to three days

mandatory training course to be organized by Provincial Coordination Unit(If untrained).

4.6 PMU will give preference to BBSYDP graduates on all new contract staff positions

through a proper selection process. The PMU staff will be employed 1½ months before

start of training and retained one month after completion for completing requisite reports

etc.

4.7 The overall administrative cost (including PMU expenses) should preferably not exceed

5% of the total project cost except in case of trainees’ number less than 600.

4.8 There shall be no creation of posts and purchase of vehicles for PMU. However,

temporary staff can be employed from the project funds to meet the project human

resource requirements as per PFT provisions, only. No staff will be allowed by PMU to

continue even after the official completion of training period. However, for a new

training proposal (PFT), PMU may consider to prefer the previously hired experienced

staff for temporary appointment/selection in the light of their previous experience.

4.9 Each partner department will indicate separately the budget required for establishing and

running the PMU.

4.10 PMUs will provide the final list of selected trainees to PCU before announcing the list of

trainees;

a) to avoid duplication of trainees among training partners;

b) to upkeep District quota;

c) to disburse stipend, if arrangements are made to do so centrally. PMUs will be

responsible for providing the data to PCU MIS as per prescribed format.

31 The TORs,and salary package are available at www.bbsydpsindh.gov.pk, and at Annexures X and XI


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4.11 The PMU will provide district wise data of successful candidates along with their

identification number and bank account details or made of payment of stipend to PCU.

4.12 The PMUs would specify the institutions for conducting the courses / OJT. Full address,

telephone number of contact persons and name of institutional head would be provided

to PCU by PMU

4.13 PMUs will submit Monthly Expenditure Statements (MES)/Summary of Expenditures

(SOE) to PCU as per prescribed format

4.14 Administrative Department will constitute departmental monitoring committee to

evaluate the PMU activities under chairmanship of Administrative Secretary of the

department.

PURCHASE OF EQUIPMENT, FURNITURE, CONSUMABLES FROM PROGRAM

FUNDS

4.15 Any equipment either furniture or any other nonperishable consumables items bought

from the program funds will be written in the Dead Stock register of the department or

Institute with payment voucher number and shall be the property of PCU-BBSYDP32.

The assets shall be accounted as per the existing audit rules on the subject. The perishable

or consumable items bought from program funds would similarly be written in books and

disposal / use record as per rules. The non-consumable items will carry words

“BBSYDP/BBSHRRDB Property”.

PUBLIC SECTOR TRAINING MECHANISM

4.16 The Pre-requisite of Proposal for Training (PFT)

a) The total number of trainees and trades shall be based on District Placement Plan33,

TNA and justifying34 tangible studies.

b) Number of training courses and their type and duration supported by training plan

and Baseline Report of institute.

c) Prescribed qualification criteria for each course.

d) Cost of printing course material for the trainees and tutors per course shall be

incorporated.

e) Institutes available in the department to conduct this training.

f) Private Institutes or facilities to be hired / contracted for the purpose.

g) Estimated market demand of the trained manpower and post training employment

opportunity.

h) The trainers/tutors and trainees required to complete training program syllabus for

classrooms and practical.

i) Period/Timeline showing the starting and ending of the training activity.

j) PFT must be in conformity with available resources in terms of building, equipment

and other facilities and no capital cost shall be allowed.

k) Any other related report/information in justification of the proposal/or as per

observation of the PCU.

l) Complete detail of Institutes, infrastructure, faculty, curriculum, tools, and trainees

selection mechanism.

32 as per the Act of Assembly , discussed in earlier sections 33 See DPP at Annexure XII 34Showing clear justification on viability of the training leading to visible employment.

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4.17 Preparation of Proposal for Training(S)

a) Public Sector shall be responsible to draw up a Proposal for Training (PFT),

containing the above stated prerequisite with viability of trainings for youth based on

justification/ authentic studies/research/surveys leading to tangible employment.

Each new PFT will be prepared/ evaluated in the light of past performance and

responsiveness of the PMU/Department to the Program and outcomes of the

trainings, impact and their alignment with Program Guidelines. PFT must include

details like: monthly financial requirement under different heads such as training cost,

stipend cost, administrative cost and miscellaneous as per code provided in New

Accounting Model (NAM), administration and implementation of training/plan,

curriculum, infrastructure, monitoring mechanism, certification, employment and

post training assessments should be the part of the PFT.

4.18 Procedure for Approval of PFT35

a) Proposal for Training (PFT) will be initially scrutinized and evaluated by the

concerned Program Officer.

b) The concerned Program Officer along with his recommendations present the

Training Proposal before the Technical Committee of the Board.

c) The PMU will submit a draft PFT to PCU for initial screening and alignment of the

documents with the requirements; this is to facilitate PMU/Department before

forwarding it to the Technical Committee-BBSYDP. The Technical Committee -

BBSYDP will review the technical aspects and viability of the PFT and if deems fit;

it will recommend the PFT for approval to competent forum i.e. BSC. In other

situation, it may send back the PFT to the PMU/Department with the advice to

incorporate recommended observations into the PFT.

d) If approved by the Board, the department would enter into a Memorandum of

Understanding (MOU)36 agreement with PCU to undertake the Program as per

guidelines. After signing of MOU, PC-PCU will issue the Administrative Approval

(AA) and the department would send head wise requisition for release of funds as per

New Accounting Model (NAM). PCU would release funds on monthly or quarterly

basis after receipt of requisition from Project Director (PD) and Administrative

Secretary of the department as per DRO format on compliance of all codal

formalities/procedures.

4.19 Selection of Public Sector PMUs/ Institutes / Premises

a. The Base line verification team will also visit the government institutes and submit

its report/recommendations to technical committee.

b. Training Trades should be selected on market need basis .Only those courses should

be included in PFT which has demand in market and post training employment

opportunities.

c. Any government Institute with the permission of parent department can apply as a

Private training institute for imparting training.

d. The selection of training institutes shall be in a manner that all districts in the province

are covered as far as possible.

e. The selection of training institutes should be based on the evaluation criteria approved

by the Administrative Head in case of Departments and TEVT Institutes and

Technical Committee in case of PCU.

35 Notification for approval of schemes is present at Annexure XIV 36MoU will be signed by the Secretary AD concerned and the Provincial Coordination, BBSYDP to be witnessed by the PD of

the PMU and DPC(Public Sector), PCU, MoU template is available at www.bbsydpsindh.gov.pk


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f. The selected institutes must fulfill the specific training needs of particular fields in

terms of training material, modules, qualified faculty and proper certification.

g. Departmental Monitoring Committee (DMC) and PCU officers must physically visit

the institutes, for selection to run the program.

h. Institutes will be hired through specific terms of reference, deliverables and payment

schedule.

i. Where required PMU can obtain the premises on rent for training purposes for the

period of training not exceeding one year.

j. The selected institutes will have to give an undertaking that there will be no subletting

outside the contractual stipulations.

4.20 Roles of the Stake Holders:

a) The Administrative head shall be responsible for the implementation of the program, its

monitoring and performance of PMU and should be accountable to the Board. The

Administrative heads of training partners should be Administrative Secretary of a

department.

b) The Administrative heads would review the performance of Project on monthly basis and

report to the PCU.

c) The Departments and others shall provide logistical support such as office

accommodation and transport etc. from their existing resources to the PMU.

d) They may hire BBSYDP trainees for various positions in PMU except Project Director

for implementation of the program.

e) PCU and PMUs shall disburse payments both to the institutes and the trainees through a

well-defined procedure. The release of funds and accounting procedures are given at

under “Financial Procedure”.

f) PMUs to ensure necessary administrative arrangements for conducting

tests/Interviews/Checking documents.

4.21 Post Training Employment Verification

a) PMU will verify job placement through TPV/Independent Source and provide a

certificate to PCU to ensure job placement of trainees.

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SECTION – V

PRIVATE SECTOR

TRAININGS

5.1 Private sector training wing was setup with an aim to increase the outreach of the program

to private sector institutes in order to strengthen the capacity of public sector training by

making optimum utilization of the resources of private sector for training delivery

wherever is applicable / possible. This area also has an objective to establish network

with private sector and encourage corporate values in those public sector vocational

training institutions that show their interest to deliver training through PSTW.

PROPOSAL FOR TRAINING UNDER (PFT) OF PSTW:

5.2 For each Phase /Year; the PCU develops a PFT for the trainings under PSTW, this PFT,

like others, contains the training program that likely to be offered during the Phase/Year

in accordance with the set in targets. As usual PFT is technically evaluated and

recommended by the Technical Committee of BBSYDP to the competent forum i.e.

BBSHRRDB.

5.3 Selection and Contracting with Private Sector Training Providers:

a) Advertisement for Request for Proposal is published in local Newspapers to call for

proposals. RFP37 is prepared in industry/market led employable training courses, in

response to the market demand of trained manpower.

b) A private Sector training Partner will apply for training in response to the EOI

published in newspapers and submit Request for Proposals (RFP).

c) The RFP documents may either be downloaded from BBSYDP website or collected

from the PCU-BBSYDP.

d) The RFP documents must be submitted before the closing date either through Courier

or manually in PCU-BBSYDP.

e) In case of submission of RFP document in PCU-BBSYDP acknowledgement receipt

with office seal be obtained. If the document(RFP) dispatched through Courier, the

training partner must have the tracking id, Courier slip, date of receipt in PCU-

BBSYDP.

f) In case of missing of RFP document submitted by hand or sent through courier, a

training partner shall have to produce acknowledgement receipt in case of manual

submission and the date of dispatch of document, tracking id, Courier slip, date of

receipt in PCU-BBSYDP ,if dispatched through courier.

g) Formally registered vocational & technical training institutes can only apply.

h) Institutes will be required to submit audited financial statements for the last financial

year preferably from a chartered accountant firm.

i) Technical and Procurement Committee - PCU will select any institute against the set

bench mark. The committee(s) shall technically qualify/shortlist the institutes as per

approved procedure and then call the shortlisted training providers for negotiations.

Selection of training providers is in accordance with the procurement rules of the

public procuring agency or the foreign funding agency, as the case may be.

Technically qualified institutes are called for negotiations38 with the authorized

body/committee,

37 RFP is aligned with Program design, subject to SPPRA/World Bank Procurement Guidelines in terms of Procurement under

Non-Consultancy and purely training need specific containing different aspects of evaluation. 38 An agreement between both the parties upon quality of services verses the cost in the light of viability of training

proposal/course focusing the Program’s mandate.

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j) Selected training providers will sign a legal contract39 with PCU for each campus

offered which contains all the ToRs for both sides and the criteria for payment of

stipend and training cost.

k) Preference will be given to the institutes conducting training in private sector and

with higher grading.

NOTE- RFPs received late (past due date) will be considered only if condoned by the

BBSHRRDB/ Chairman-BBSHRRDB in exceptional circumstances.

5.4 The Prerequisite of Technical Proposals of Training Providers:

a) Registration with any certificate awarding body that certifies short term skill

development courses or having the status of certificate awarding entity,

b) Readily available and adequate infrastructure,

c) Experience of institute/organization in the offered course and evidence of post

training employment,

d) Prescribed qualification criteria for each course,

e) Number of training courses and their type and duration supported by training plan

and baseline facilities of institute/s,

f) The course curriculum should have a justified proportion of theory and Work Place

Learning(WPL),

g) Cost of course material and equipment for the trainees and tutors per course shall be

incorporated.

h) Estimated market demand of the trained manpower,

i) Names, qualification, cell number and experience of tutors allocated for each course,

j) Evidence of training, private trainees & placement would be preferred.

k) Technical proposal must be in conformity with available resources in terms of

building, equipment and other facilities and no capital cost shall be allowed,

l) Technical proposal must contain a determination by short listed training providers to

ensure employment of a required percentage of employment to trained graduates (see

the definition of employment at para 5.11 as required by the PCU.

m) Valid NTN/FTN in the name of the organization.

n) Audited Financial Statement for the last financial year of organization prepared

preferably by a chartered accountant firm.

ROLE OF TRAINING PROVIDERS:

5.5 Training providers will enter into performance based contracts with BBSYDP to

significantly enhance focus on results. Besides fulfilling contractual obligations, the

training provider will be responsible to:

a) Verify the documents/certificates/testimonials including CNIC and marks certificates

(with the original ones and the data provided by the PCU/PSTW) of tentatively placed

applicant before allowing him/her the joining in a training course.

b) Initiate training as per curriculum and training plan submitted to PCU before start of

training,

c) put in necessary efforts to conduct training as well as to facilitate the trainees in

opening of bank accounts in designated branch of the bank or any other agency, with

which PCU will enter into contract and send PCU a list of opened bank accounts of

all trainees or any other mode of stipend disbursement, as mentioned in the contract

signed between training provider and BBSYDP40,

d) maintain daily attendance register & upload on the web portal also send PCU the

monthly attendance report on stipulated format and all necessary reports when

required by the focal person designated by PCU,

39 Contract template is available at www.bbsydpsindh.gov.pk 40 The training partner will abide and follow PCU’s updated instruction in the context.


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e) the institute must assure training quality and facilitate the TPV visit during and after

training for validation of post training employment facilitation,

f) facilitate 40% trainees in seeking employment ,

g) Conduct all classes, workshops/labs, assessments and complete the curriculum as per

training plan and send PCU course completion report on stipulated format,

h) Act and comply all related instructions from PCU/PSTW/Focal Officer.

ROLE OF PCU:

5.6 PCU shall:

a) notify a focal person responsible41 for delivering all necessary guidance to the

training providers for discharging their responsibilities;

b) release stipend of trainees, training cost of training provider after due considering all

necessary documentary requirements;

c) Monitor42 the training / status of facilities / completion of curriculum / assessments

etc., through visits to the training places, telephone calls to the trainees or tutors or

whatever method is deemed fit for the purpose;

d) communicate proper corrective instructions in the light of findings/PMRs thereof to

the training providers to complete the training peacefully as per the contract;

e) Verify the employment facilitation status as submitted along with course completion

report in the light of relevant clauses of the contract.

DETAILS OF SERVICE PROVIDERS’ COMPLETION REPORTS

5.7 After completion of training the service provider will prepare a report on the prescribed

format43 and submit to BBSYDP within 30 days of the completion of training course44.

During verification process of employment, if significant differences are noted against

contractual facilitation targets, service provider will be given final opportunity to meet

the facilitation target and resubmit a fresh Completion Report before final payments are

made within time barring provision of the signed contract.

POST TRAINING EMPLOYMENT FACILITATION

5.8 Definition:

Post training employment at BBSYDP is interpreted as under:

a) Direct/Timescale basis (from unemployed to employed or from lower wages to

higher wages);

b) Self-basis (establishment of business/entrepreneurship etc);

c) Indirect basis (when one is qualified in one field but gets employment in other field);

d) Wage basis (when one is engaged in earnings on regular or irregular basis with

breaks);

e) Continuing education / training: This may be acceptable if that is post training

enrollment (Not more than 25% of the reported employment will be acceptable under

this definition)

41 Program or authorized Officer 42 Monitoring is done by paying physical visit to the institute and by filling a meticulously drafted Program Monitoring Report

available at Annexure IV 43 Template for Course Completion Report for PSTW is available at www.bbsydpsindh.gov.pk; and at Annexure XX 44 Or as specified in the contract/directed by the PCU


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5.9 Modes of Verification

The details of verification modes are unequivocally defined in the description of services

i.e. SMSs, Telephonic, and Third Party etc.

5.10 Verification under the World Bank SSD Project

The articles related to performance requirements (i.e. percentage of minimum post

training employment, failure to report completions, failure to meet contracted

performance targets) are explicitly included in the contracts.

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SECTION – VI

MANAGEMENT INFORMATION SYSTEM

PROGRAM’S WEBSITE (WWW.BBSYDPSINDH.GOV.PK)

6.1 Program website has Front and Back interface as illustrated below

a) Front View:

i. Detail information and links related to PCU, DMU, and PMU.

ii. Online Application form, E-Registration and Attendance System.

iii. List of leading courses, Achievements, Reports, Documents, Meeting Minutes

b) Database and Back End MIS Panels.

i. This is dedicated database website with MySQL backend DB support

ii. Dedicated MIS Panels for managing DB of E-Registration and attendance,

BBSYDP HR System, BBSYDP Master DB, E-PMR system and BBSYDP

Auto Placement System

ONLINE APPLICATION FORM

6.2 The program has dedicated Online Application form. This unique application form was

well coded so that program receives only generic and valid applications for trainings.

Some Features of Online Application Form.

a) Pre-Scrutiny and validation.

i. Check already training availed trainees database

ii. Check already submitted application database

iii. Check age from given date of birth.

b) Main application form will be accessible when above mentioned checks were cleared.

c) Application form will automatically calculate score of merit from educational marks.

d) Application form will only be submitted, when all mandatory fields entered.

e) Online Application form will generate acknowledgement slip with reference id on

successful submission of online form.

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Screenshot of Online Application Form

ONLINE PLACEMENT

6.3 The program has well defined web-based placement system which use placement

algorithm45 to place candidates.

Screenshot of Online Placement Portal

E-REGISTRATION

6.4 Program has developed a dedicated web-portal for institutes/PSTPs where institutes can

register only valid trainees which are placed in their id, generate electronic offer letters46

and electronic ID cards after joining of candidates institutes can view trainee wise

registration they also generate report and export database in many formats. Management

can view day to day joining status of registered trainees, institute wise, district wise trade

wise etc. It is proved as improved reporting mechanism on web portal of BBSYDP.

45 Placement Algorithm is available at Annexure VII 46 Sample offer letter is available at Annexure VIII

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Screenshot of E-Registration (Reporting Module)

Screenshot of E-Registration (Web-based Data Management)

E-Registration (Electronic ID card)

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ONLINE ATTENDANCE:

6.5 Training partner can update attendance of trainees on daily, weekly (as specified by

BBSYDP) basis, resultantly stipend will be processed timely without waiting for receipt

of monthly attendance of trainees form PSTPs. Portal has the ability to calculate the

trainees monthly stipend/ dislocation amount without indulging staff in manual

calculations. Attendance data can also be exported in excel format as well.

Screenshot of E-Registration (E- Attendance System)

RELEVANT ACCESS TO WEB PORTAL TO TRAINING PROVIDERS

6.6 Institutes / PSTPs have dedicated ID based web-portal where they can register valid

trainee, generate E-ID card and E-Offer letter and dedicated E-attendance portal where

they can mark attendance to each trainee.