bet giving presentations-1

7/31/2019 BET Giving Presentations-1

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Suresh Rajan, School of Communication 1

MAKING

EFFECTIVE PRESENTATIONS


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1. Effective oral communication is vital to

success in every kind of business.

2. Very few people have a natural talent for

delivering outstanding presentations.

3. Foresight, hard work, and practice help

develop good presentations.

4. This course gives you the opportunity to

make a good start and build confidence.



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STEPS* Decide on the aim

* Think of the audience

* Think of the time available* Draw up an outline

* Make a list of the main points

* Think of supporting materials you may need

* Decide what visuals you need

* Make a script



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THE AUDIENCE

Size of audience

Needs of the audience

Knowledge level

Inter-relationship

Learning styles

Prejudices ?



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SUPPORTING MATERIALS



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Factors which may influence your presentation:

* Lighting: Brightness of the room, spotlights, note

lights, light switches, curtains and blinds.

* Temperature: Too warm or cold, windy, ventilatedget these adjusted before beginning the talk.

* Noise: Acoustics, size of room, get a microphone

and public address system if theres a problem.

* Equipment : If the equipment is unfamiliar, ask

for a demonstration or an operator.



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o

Check out :

* the room where you'll be giving the talk

* the equipment you'll use

* your slides

* your dress and appearance

Keep half an hour to collect your wits.



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STRUCTURE OF THEPRESENTATION

INTRODUCTION: Tell them what youre goingto tell them

BODY : Tell them

CONCLUSION : Tell them what youve told

them



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HOW TO DELIVER IT

Be your NATURAL self

Be careful ofBODY LANGUAGE

Choose the LANGUAGE carefully

Keep control over the VOICE

Maintain EYE CONTACT with audience

Use a touch ofHUMOUR



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BODY LANGUAGE



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VOICE

Keep the head up

Speak slightly slower than normal

Open the mouth wider than usual

Speak clearly



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THE INTRODUCTION

Describe the aim / objectives

Set up the context

Introduce the people

Introduce the subject

Grab attention



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USE AN ICE BREAKER

A quote, anecdote or visual for warming up the

audience and helping the speaker overcome

anxiety

It must be done effectively, and so needs to be :

* Quick* Fun

* Easy to understand

* Appropriate



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THE MAIN BODY

* Use good headings

* Put your arguments logically

* Build in examples and illustrations* Time it well- keep to the timings* Reinforce the main points* Try to keep the audience active

* A question-answer session at the end



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THE CONCLUSION

* must be signaled

* review the main points

* revisit the aims/ objectives

* use an effective closing line



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PRACTICAL HINTS

* Avoid using more than 6 lines of text per slide.

* Avoid using more than 7 words per line of text.

* Avoid using a lot of text slides one after

another.

* Try to intersperse visuals

* Avoid writing the whole presentation on slides

and reading them out.



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* People are able to read faster than youcan talk.

* Audiences would find it tough to

choose between reading ahead andlistening to the speaker.

* This approach makes a speaker fall

into the habit of concentrating on the

projection screen than to the audience.



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Visuals must be -



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If the font isn't easy to see or read, the

audience will be trying to figure it out instead

of listening to what you have to say.



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FONT SIZES

The common font sizes we see are 10 or 12

points- in books and computer screens.(People often hesitate using larger text)

Use 18 to 24 points for OHTs and larger sizes

for PowerPoint.



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It is difficult to decide on size because :

* The larger the text, easier it is to read.

* But, less you can fit on each page.



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FONT COLOURS

* Increases visual impact

* Emphasizes selected text

Complementary colours increase visibility.


If you use reds and greens, choose saturated

colours instead of pastels

Avoid colour clash


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COLOUR CONTRAST

* Use strong light colour on a dark background orstrong dark colour on a light background.

* Limit to only 2 or 3 colours.

* Use colour for transitions in thought.



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CONSISTENCY

Begin and end the presentation with an

identical pair of visuals, which summarize the

main points you wish to convey.

Suresh Rajan School of Communication 24

e.g. If youre talking about hummingbirds, itd be a good idea tobegin and end your presentation with the same picture of ahummingbird, so that the topic gets visually reinforced

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