Resources for storing, manipulating and

handling references for post-graduate

scientists

Nov 2008

Gareth J Johnson

David Wilson Library

Bibliographic Software &

Keeping Up To Date

Today’s Session

Aims to:

◦ Familiarise you with the two major

bibliographic databases supported at Leicester

◦ Contrast the differences and highlight the

similarities between the two

◦ Give you hands on experience with using

them both

◦ Familiarise you with the resources for keeping

up to date with the latest in research

publications

Session Outline

Your experiences with referencing

Why building your own bibliography?

Contrasting EndNote & RefWorks

Highlighting RefWorks

Highlighting EndNote

Keeping up to date with research alerts

Locating open access research

publications

Your Experiences

1. How do you keep track of your

references?

2. How do you identify unique papers

when searching multiple resources?

3. Do you know how to easily produce a

correctly formatted bibliography

4. How do you keep yourself appraised of

new publications?

Why Are They Needed?

Bibliographic databases aren’t essential

◦ But they will help a lot

◦ Can be tricky if you’ve not used them before

The offer a variety of functions

◦ Keeping track of papers you find

◦ A record of all the searches on information

resources you perform

They exist to save you time and effort

◦ Allowing you to focus on your research

Bibliographic Resources

Exist to aid in managing your search results◦ Build a personal bibliography

◦ Eliminate duplicate results from multiple databases

◦ Citation insertion into Word documents

◦ Inserts custom bibliography formatted to house or particular journal styles

Two systems supported at Leicester RefWorks & EndNote XI

◦ Very similar in function

◦ Personal preference which to use

Similarities

Store bibliographic records of many kinds

Can import records from many different databases

Can search within certain information resources

Duplicate record elimination

Boolean searching of results

◦ Variation in range of commands

Create record indexes automatically

Create bibliographies and in-text citations

RefWorks

Website based

◦ Available on and off campus

◦ Need to set up personal profile

Unlimited references & subfolders

Wide range of standard reference types

Supports Boolean and automatic embedded term searching

◦ Search art to also find heart

Display and sorting options easily used

RefWorks

Duplicate detection and elimination

Cite as you write

◦ Toolbar must installed first

Create custom bibliographies

◦ Within pre-existing documents or as new files

No customised references types permitted

Less than 200 predefined citation styles

◦ But can customise your own citation style

Hands on with RefWorks

Using the RefWorks guide

1. Go to the RefWorks website

2. Set up your personal account

3. Work through sections 1-3

4. If there’s time try section 4

Questions?

EndNote X1

Available as CFS Software only

◦ No off campus access

◦ Purchase if want on non CFS PC

Unlimited EndNote libraries

◦ Only 32Mb references per library

Wide range of predefined reference types

◦ Can also create customisable reference types

Supports Boolean operator searching

◦ Also comparative searching operators

◦ Can’t save search strategies

EndNote XI

Can create customised reference types

Over 1,000 citation styles◦ New styles have to be implemented by the

Library

Duplicate detection and elimination

Cite as you write without other software

Create custom bibliographies in Word◦ Can create subject heading bases bibliographies

as well

◦ Can handle figure, table & chart lists

Includes a spellchecker

Hands on Time Again!

Using the EndNote guide

1. Go to the EndNote website

2. Download and install the software

3. Work through sections 1-3

4. If there’s time try section 4-5

Questions?

The Verdict

Or

Which do you like best?

It’s a matter of personal taste!

Keeping up to Date

New research is published everyday

◦ Keeping on top of it can be a challenge

◦ How do you get hold of pre-publication research?

Can repeat previous searches

◦ Time consuming

Resources and tools exist to push new information to you

◦ Rather than search pulling

◦ Can choose to follow up what you want

Saved Searches

Many information resources allow

◦ But not all, see online help

◦ Notify when new papers indexed that match

Web of Knowledge

◦ Save search strategy

◦ Requires you to create a personal ID

Zetoc

◦ Zetoc alert covers 20,000 journals

◦ Saved search or nominated journals

RSS Feeds

Used to regularly publish content

◦ E.g. Journal issues table of contents (TOC)

◦ Read in an RSS reader

Zetoc has TOC RSS feeds

Journal homepages often offer them

◦ Even if Leicester doesn’t subscribe

Use a RSS Reader to read

◦ Google Reader is recommended

Open Access Research

Researchers can make their publications

freely available

◦ Deposit papers in open access repositories

◦ Pre peer-review publication (preprints)

◦ Post peer-review publications & publisher

versions (post-prints)

Many publishers allow

◦ But not all – only 66%

◦ Some research funders now mandate deposition

of research as Open Access

Who Allows It?

Data from www.sherpa.ac.uk/romeo.php

Searching Open Access

Research available months ahead of

traditional publication

Research published in journals not

available at Leicester is accessible

Can search with Google/Google Scholar

◦ But signal to noise using Google can be too

high

◦ Google Scholar doesn’t index all repositories

Searching Open Access

Dedicated services available

◦ OpenDOAR Repository Content Search

◦ Bielefeld Academic Search Engine (BASE)

Search over 1,000 repositories

◦ Containing millions of items

Majority full text

◦ Some metadata (summary) information only

◦ Excellent source for conference papers and

other publications

Other Resources

New books on the library catalogue

Register with publisher sites for new

publications emails

Conference announcement sites

Web 2.0 and social networking

◦ Community sites like Facebook & LinkedIn

◦ Blogging and Microblogging (Twitter)

◦ Social bookmarking – shared links (Delicious)

Hands on Time Again!

Using the Keeping up to date guide

1. Log into Zetoc and set up a journal

TOC alert & a saved search

2. Log into the Web of Knowledge (WoK)

and set up a personal (private) account

3. Set up a saved search in WoK

4. Explore the OpenAccess search tools

Questions?

It’s A Small World(z)

If you haven’t already, join the Leicester

Science graduate online community

◦ smallworldz.wetpaint.com

Interact with scientists, academics, fellow

students and research support staff

Discover Twitter feeds, blogs and social

networking identities

Share experiences and peer support

Keep up to date on new developments

Contacts

For searching/database support

◦ Gareth J Johnson

Physical & Biological Sciences

gareth.johnson@le.ac.uk

◦ Other Information librarians

www.le.ac.uk/li/about/informationlibrarians.html

General enquiries

◦ libdesk@le.ac.uk

◦ 0116-252-2043

Any final questions?

Slides

Available online at:

SlideShare